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Home My WebLink About12-18-2023 Agenda Packet with PPTsDecember 18, 2023 Dublin Parks and Community Services Commission Agenda 1 Council Chamber Civic Center 100 Civic Plaza Dublin, CA 94568 www.dublin.ca.gov Regular Meeting of the DUBLIN PARKS AND COMMUNITY SERVICES COMMISSION Monday, December 18, 2023 Location: Council Chamber Civic Center 100 Civic Plaza Dublin, CA 94568 7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PRESENTATIONS 3. PUBLIC COMMENT At this time, the public is permitted to address the Parks and Community Services Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Parks and Community Services Commission agenda. The exceptions under which the Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Parks & Community Services Commission with one single action. Members of the audience, Staff or the Parks & Community Services Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 4.1 Approval of the November 20, 2023, Parks and Community Services Commission Regular Meeting Minutes The Commission will consider approving the November 20, 2023, Parks and Community Services Commission Regular Meeting minutes. 1 December 18, 2023 Dublin Parks and Community Services Commission Agenda 2 STAFF RECOMMENDATION: Approve the minutes of the November 20, 2023, Parks and Community Services Commission Regular Meeting. Staff Report Attachment 1 - November 20, 2023, Parks and Community Services Regular Meeting Minutes 5. PUBLIC HEARING 6. UNFINISHED BUSINESS 7. NEW BUSINESS 7.1 2023 “Deck the Homes” Holiday Home Decorating Contest The Parks and Community Services Commission will review the 2023 “Deck the Homes” Holiday Home Decorating Contest and vote to select contest winners. STAFF RECOMMENDATION: Review contest applicants and select winners for the 2023 “Deck the Homes” Holiday Home Decorating Contest. Staff Report Attachment 1 - 2023 Home Holiday Decorating Contest Flyer 8. STAFF AND COMMISSIONER REPORTS Brief information only reports from the commission and/or Staff, including committee reports and reports by the commission related to meetings attended at City expense (AB1234). 9. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a). If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility. Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. 2 STAFF REPORT Parks and Community Services Commission Page 1 of 1 Agenda Item 4.1 DATE:December 18, 2023 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Approval of the November 20, 2023, Parks and Community Services Commission Regular Meeting Minutes Prepared by: Elisabeth Hogue, Senior Office Assistant EXECUTIVE SUMMARY: The Commission will consider approving the November 20, 2023, Parks and Community Services Commission Regular Meeting minutes. STAFF RECOMMENDATION: Approve the minutes of the November 20, 2023, Parks and Community Services Commission Regular Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Commission will consider approval of the minutes of the November 20, 2023, Parks and Community Services Commission Regular Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: 1) November 20, 2023, Parks and Community Services Commission Regular Meeting Minutes 3 MINUTES OF THE PARKS AND COMMUNITY SERVICES COMMISSION Regular Meeting:November 20,2023 Parks and Community Services Commission REGULAR MEETING November 20, 2023 A Regular Meeting of the Parks and Community Services Commission was held on Monday, November 20, 2023, in the Council Chamber at the Civic Center. Vice Chairperson Joseph Washington called the meeting to order at 7:00 p.m. 1)CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2)PRESENTATIONS 3)PUBLIC COMMENT –None. 4) CONSENT CALENDAR 4.1) Approved the October 16, 2023, Parks and Community Services Commission Regular Meeting Minutes 4.2) Received the Dublin Library Quarterly Report for July-September 2023 On a motion by Commissioner Matthew Giller,seconded by Commissioner Richard Thornbury,and by unanimous vote, the Commission approved the Consent Calendar. RESULT:APPROVED [UNANIMOUS] MOVED BY:Matthew Giller, Commissioner SECOND:Richard Thornbury, Chairperson AYES:Washington, Thornbury, Giller, Gan, Shenoy ABSENT:Hakim, Colley 5) PUBLIC HEARING –None. Attendee Name Status Sameer Hakim, Chairperson Absent Joseph Washington,Vice Chairperson Present Matthew Giller, Commissioner Present Richard Thornbury, Commissioner Present Esha Shenoy, Student Representative Present Daniel Colley, Commissioner Absent Laura Gan, Alternate Commissioner Present Attachment 1 4 Parks and Community Services Commission REGULAR MEETING November 20, 2023 7)NEW BUSINESS 7.1)Youth Mini-Grant Funding Recommendations The Commission received a presentation on the Youth Mini-Grant Funding Recommendations from Nicki Wanzenried, Recreation Coordinator, Youth Advisory Committee Chairperson Braden Ou and Vice Chairperson Yma Santos. Commissioners provided feedback and asked questions on various aspects of the report. On a motion by Commissioner Richard Thornbury, seconded by Alternate Commissioner Laura Gan, and by unanimous vote, the Commission recommended the funding amounts as outlined in the Staff Report for City Council approval. RESULT:APPROVED [UNANIMOUS] MOVED BY:Richard Thornbury, Commissioner SECOND:Laura Gan, Vice Chairperson AYES:Washington, Thornbury, Giller, Gan, Shenoy ABSENT:Hakim, Colley 8)STAFF AND COMMISSIONER REPORTS Staff and Commissioners provided brief informational reports and project updates. 9) ADJOURNMENT Vice Chairperson Washington adjourned the meeting at 7:24 p.m. Joseph Washington, Vice Chairperson Parks and Community Services Commission ATTEST: Bridget Amaya, Assistant Director Parks and Community Services Department 6)UNFINISHED BUSINESS –None. 5 STAFF REPORT Parks and Community Services Commission Page 1 of 2 Agenda Item 7.1 DATE:December 18, 2023 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer, Parks and Community Services Director SUBJECT:2023 “Deck the Homes” Holiday Home Decorating ContestPrepared by:Jennifer Li Marzi, Recreation Technician EXECUTIVE SUMMARY:The Parks and Community Services Commission will review the 2023 “Deck the Homes” Holiday Home Decorating Contest and vote to select contest winners. STAFF RECOMMENDATION:Review contest applicants and select winners for the 2023 “Deck the Homes” Holiday Home Decorating Contest. FINANCIAL IMPACT:Expenses for the program are included in the annual operating budget. DESCRIPTION:BackgroundThe “Deck the Homes” Holiday Home Decorating Contest is intended to encourage and celebrate those residents who decorate their homes for the holidays. The Parks and Community Services Department organizes the program and utilizes the Parks and Community Services Commissioners to serve as the judges. The program was introduced in 2018, making 2023 its sixth season.Individual homes are judged in six categories. Winners receive a yard sign, a $50 gift card to a local business, and a certificate of recognition from the City Council. Staff promote the participants via various communication channels, including social media platforms and the City’swebsite. 2023 “Deck the Homes” Program At its October 16 meeting, the Parks and Community Services Commission reviewed the program and slightly adjusted the categories, adding two new categories, including the Dashing DebutAwardfor first-time entries and the Spotlight Award for a judge’s choice award. Additionally, applicants are no longer required to select specific categories when submitting a registration form. This change provides more flexibility for the judges and increases opportunities to win for 6 Page 2 of 2 contest participants. The Parks and Community Services Commissioners served as the judges for the 2023 contest. The submission deadline was December 8, 2023, and judging took place between December 11-15, 2023.26 applications were received. Commissioners were provided an evaluation form to fill out for each nomination. Nominations were judged in the six categories listed below: Seen from Space Award - Best Use of Lights and Color Winter Wonderland Award - Best Use of Music, Movement, and Technology Over Inflated Award - Best Use of Inflatables Deck the Halls Award - Best Condo/Apartment Dashing Debut Award – First-Year Contest Participant Spot Light Award – Judges ChoiceAt its December 18, 2023, Commission meeting, Commissioners will present their recommendations and then take a final vote to select the winners.Winners not present at the December 18, 2023, meeting will be notified on December 19, 2023. Category winners will receive a special Best Holiday Decoration yard sign and a $50 gift certificate from local businesses. All winners will be invited to the City Council meeting on January 9, 2024, to be recognized. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted. ATTACHMENTS:1) 2023 Holiday Home Decorating Contest Flyer 7 CITY OF DUBLIN2023 Holiday Home Decorating Contest “decK THE HOMES” IN OUR NEW AMERICAN BACKYARD Do you have the most festive holiday display in town? The City of Dublin invites Dublin residents to participate in the City’s Holiday Home Decorating Contest. One winner will be chosen from each of the following categories: •Seen from Space Award – best use of lights and color •Winter Wonderland Award – best use of music, movement, and technology •Over-Inated Award – best use of inatables •Deck the Halls Award – best decorated apartment/condo/balcony •Dashing Debut Award – rst year contest entry •Spotlight Award – judges choice Category winners will receive a special yard sign and a $50 gift certicate from a local business. Entry forms are available online at www.dublin.ca.gov/holidayhappenings or by request from jennifer.limarzi@dublin.ca.gov. The deadline to enter is Friday, December 8 at 4:00 p.m. Judging will take place December 11-15, and winners will be announced on December 19. Attachment 1 8 2023 Holiday Home Decorating Contest Parks and Community Services Commission December 18, 2023 2023 Contest •26 individual homes •6 categories: o Seen From Space -Best use of Lights and Color o Winter Wonderland Award -Best use of Music, Movement, & Technology o Over-Inflated Award -Best use of Inflatables o Deck the Halls Award -Best Decorated Apartment/Condo/Balcony/Door o Dashing Debut Award -First Year Contest Participant (NEW) o Spotlight Award -Judges’ Choice (NEW) 2023 Contest •Map of the contest participants was created using BatchGeo.com •Shared on Social media •Posted on the City Website 2023 Contest •Judging took place December 11-15, 5pm-9pm. •Award winners will receive yard signs and gift cards from local businesses. •Award winners will be invited for recognition at the City Council meeting on January 9, 2024. Contest Entries Location A. Lemmon Family –8160 Peppertree Ct. Location B. Flebut Family –5653 Iron Horse Parkway Location C. Brandenburg Family –8601 Southwick Dr Location D. Grymonprez Family –8645 Ardmore Place Location E. Tam Family –6179 Amethyst St Location F. Pena Gasper Family -11913 Bloomington Way Location G. Ross Family -10868 Glengarry Lane Location H. Harris Family –7964 Gunshot Court Location I. Brandt Family –7287 Bedford Way Location J. Morales Family –7173 Kingston Place Location K. D’Costa Family -8018 Brittany Drive Location L. Ormonde Family –8722 Galindo Court Location M. Balasubramanian Family –4792 South Spago Drive Location N. Drake Family –7634 Quail Creek Circle Location O. Janakes Family –2531 Encanto Way Location P. Vandenbroeck Family –4533 Sandyford Court Location Q. Bonato Family –7574 Sutton Lane Location R. Thompson Family –7654 Frederiksen Lane Location S. Valdez Family –11319 Champagne Place Location T. McCormack Family –6815 Ione Way Location U. Ruch Family –6779 Tory Way Location V. Taylor Family –10893 McPeak Lane Location W. Larsen Family –11305 Rolling Hills Drive Location X. Tram Family –7549 Donohue Drive Location Y. Da Silva Family –7547 Carlow Way Location Z. Morales Family –7980 Fall Creek Rd Apt 107 Drum Roll…… RESULTS Thank You!