HomeMy WebLinkAbout10-16-2023 PCSC Agenda Packet with PPTs October 16, 2023 Dublin Parks and Community Services Commission Agenda 1
Council Chamber Civic Center
100 Civic Plaza
Dublin, CA 94568
www.dublin.ca.gov
Regular Meeting of the
DUBLIN PARKS AND COMMUNITY SERVICES
COMMISSION
Monday, October 16, 2023 Location: Council Chamber
Civic Center
100 Civic Plaza
Dublin, CA 94568
REGULAR MEETING 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1 Public Comment At this time, the public is permitted to address the Parks and Community Services
Commission on non-agendized items. Please step to the podium and clearly state your
name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In
accordance with State Law, no action or discussion may take place on any item not
appearing on the posted agenda. The Commission may respond to statements made or
questions asked, or may request Staff to report back at a future meeting concerning the
matter. Any member of the public may contact the Recording Secretary’s Office related
to the proper procedure to place an item on a future Parks and Community Services
Commission agenda. The exceptions under which the Commission MAY discuss and/or
take action on items not appearing on the agenda are contained in Government Code
Section 54954.2(b)(1)(2)(3).
2.2 Tri-Annual Parks and Community Services Department Report for May through August 2023
The Commission will receive the Tri-Annual Parks and Community Service
Department's Report on classes, activities, and events from May through August
2023.
STAFF RECOMMENDATION:
Receive the report.
Staff Report
Attachment 1 - Tri-Annual Parks and Community Services Department Report for
May through August 2023
1
October 16, 2023 Dublin Parks and Community Services Commission Agenda 2
Item 2.2 PowerPoint Presentation
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered
for approval by the Parks & Community Services Commission with one single action.
Members of the audience, Staff or the Parks & Community Services Commission who
would like an item removed from the Consent Calendar for purposes of public input
may request the Chair to remove the item.
3.1 Approval of the August 21, 2023, Parks and Community Services Commission
Regular Meeting Minutes
The Commission will consider approval of the minutes of the August 21, 2023, Parks
and Community Services Commission Regular Meeting.
STAFF RECOMMENDATION:
Approve the minutes of the August 21, 2023, Parks and Community Services
Commission Regular Meeting.
Staff Report
Attachment 1 - August 21, 2023, Parks and Community Services Commission
Regular Meeting Minutes
4. WRITTEN COMMUNICATION – None.
5. PUBLIC HEARING – None.
6. UNFINISHED BUSINESS – None.
7. NEW BUSINESS
7.1 Summer Concert Series Performer Review and Discussion
The Parks and Community Services Commission will review the Summer Concert Series
and provide input.
STAFF RECOMMENDATION:
Review the Summer Concert Series performance lineup and provide input.
Staff Report
Item 7.1 Presentation
7.2 The Wave Summer 2023 Season Report
The Commission will receive a report for the summer 2023 season at The Wave
Waterpark.
STAFF RECOMMENDATION:
Receive the report.
Staff Report
Item 7.2 PowerPoint Presentation
7.3 2023 “Deck the Homes” Holiday Home Decorating Contest
The Parks & Community Services Commission will review the 2023 “Deck the
Homes” Holiday Home Decorating Contest.
STAFF RECOMMENDATION:
Receive the report and provide feedback.
2
October 16, 2023 Dublin Parks and Community Services Commission Agenda 3
Staff Report
Item 7.3 PowerPoint Presentation
8. OTHER BUSINESS
Brief information only reports from the commission and/or Staff, including committee
reports and reports by the commission related to meetings attended at City expense
(AB1234).
9. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by
Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and
the federal rules and regulations adopted in implementation thereof. To make a
request for disability-related modification or accommodation, please contact the City
Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure
environment, fosters new opportunities, provides equity across all programs, and champions a
culture of diversity and inclusion.
3
STAFF REPORT
Parks and Community Services Commission
Agenda Item 2.2
DATE:October 16,2023
TO:Honorable ChairandCommissioners
FROM:Jackie Dwyer, Parks&CommunityServicesDirector
SUBJECT:Tri-AnnualParksand CommunityServicesDepartmentReportfor May
through August 2023
Prepared by Elisabeth Hogue, Senior Office Assistant
EXECUTIVE SUMMARY:
The Commission will receive the Tri-Annual Parks and Community Service Department
Report on classes, activities, and events from May through August 2023.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The attached report summarizes the classes, activities, and events conducted bythe Parks and
Community Services Department from May through August 2023.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Commission Agenda was posted.
ATTACHMENTS:
1) Tri-AnnualParksand CommunityServicesDepartmentReportfor May through August 2023
4
Attachment 1
Page 1
TRI-ANNUAL PARKS AND COMMUNITY
SERVICES REPORT FOR MAY THROUGH
AUGUST 2023
Capital Improvement Projects & Parks
Parks, Trails, & Open Spaces
As a result of winter storm damage, the pathway at Mape Memorial Park is being relocated.
The project design will be completed this fall,with construction anticipated to begin in
winter 2023-24.
Electric vehicle charging stations have been installed and are online for public use at The
Wave. There are now eight level two charging ports (on five pedestals) located in the
parking area between The Wave and the Amphitheater. The five ChargePoint charging
pedestals have been activated on the network, with location and availability information
now accessible to EV charging customers online.
Park Maintenance
Mulch at Alamo Creek, Bray Commons, Kolb, and Mape Parks was restored in the
playground areas, along with additional mulch replenishment in the landscape areas of
Dolan, Kolb, Passatempo, Alamo Creek, Clover, Jordan Ranch, Positano, Sean Diamond, Ted
Fairfield, Shannon, and Schaefer Ranch Parks. Nine trees were removed from Alamo Creek
Park,with a suitable species soon to be replanted. Annual playground inspections were
also conducted.
People of the Parks
The People of the Parks (P.O.P.) program opened for registration in August. This new
program aims to foster community engagement and environmental stewardship. The
volunteer program encourages residents, businesses, organizations, and visitors alike to
join in doing their part to keep our city clean and green.Initial program registrations
exceeded expectations,and participants are eager to get started.
Adopt-a-Bench Program
Since the program's inception in the summer of 2022, six
citizens of Dublin have joined in making public spaces even
more inviting and memorable by becoming a part of the
Adopt a Bench program and leaving an impression for
generations to come.
Futures Explored
In preparation for the upcoming summer season, the City of Dublin forged a partnership
with Futures Explored, an organization dedicated to supporting individuals with
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intellectual and developmental disabilities (I/DD). Collaborating with the WIN (Workforce
Inclusion Network) for All program, the City of Dublin successfully placed eight individuals
in various City positions, including roles at The Wave, Senior Center, and Heritage Park.
These part-time, entry-level positions align perfectly with the goals of the Win for All
program. To ensure the success of this endeavor, Futures Explored Staff conducted a
comprehensive two-hour training session for City staff and supervisors, equipping them
with effective strategies for working with individuals with disabilities. Additionally,
participants in the program receive invaluable support from job coaches provided by
Futures Explored.
Applicants from Futures Explored follow the standard hiring process, including submitting
job applications and undergoing interviews. Placement decisions are based on the
participant’s interests and abilities, resulting in a track record of success since the
program's inception. Notably, Futures Explored participants have continued their
employment beyond the initial Summer season, further highlighting the program's
effectiveness and impact.
Contract Classes
Tennis, basketball, and soccer classes/camps were in high demand. New STEM camp
offerings included – Slimetopia, STEAM Tank Entrepreneur Camp, Minecraft Engineering
with LEGO™, Pokémon Engineering with LEGO™, Intro to Robots, and Edible Science. New
Performing Arts camps included JoJo Cheer and Hip-Hop, Encanto Summer Camp, Jack and
the Beanstalk for Little Performers, and Willy Wonka Jr.
TABLE 1: CONTRACTED RECREATION CLASS REGISTRATIONS
Category Total
Aqua Aerobics 1,493
Cultural Arts (Arts, Theater, Dance, & Performing Arts) 588
Fitness (Yoga, Zumba, Gymnastics, & Martial Arts) 131
Leisure (STEM, Enrichment, & Life-Long Learning) 483
Sports (Basketball, Baseball, Tennis, Soccer, & Multi-Sports) 1,673
Totals 4,368
Youth & Teen
Day Camps
Department-run day camps provided a range of engaging week-long programs from June 5
to August 4, with four distinct camp offerings. Full-day experiences included Camp Shannon
at Shannon Park, offeringdiverse activities, including field trips. Alternatively, Camp Splash
at Emerald Glen Park gave campers lively mornings filled with crafts, group games, and
outdoor play, followed by enjoyable afternoons in the waterpark. The two half-day options
were provided. Camp Sunrise, located at Emerald Glen and Shannon Park, allowed children
to engage in group games, sports, arts and crafts, and explore nearby parks. Lastly, Camp
Shamrock, designed for preschool-aged campers at the Shannon Community Center, offered
a similar range of activities, with theme-based sessions from Safari Season to Under the
Sea! Over 1,000 participants enjoyed camps during the eight-week summer camp season.
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Afterschool Programs
Afterschool Recreation and the Afterschool Leadership, Experience, and Development
(LEAD) programs finished the school year in June and began registration for fall 2023-24
with a significant increase (36%) in participation, along with a waitlist that currently has
63 participants. The Afterschool LEAD program also experienced increased registrations
for Session I and has a waitlist of 15 participants.
Preschool Programs
The Nielsen Elementary School location was moved to the Shannon Community Center
Multi-Purpose Roomfor the fall 2023-24 academic year.
Youth Advisory Committee
In June, the City Council confirmed committee members for the 2023-24 term. At its first
meeting in June, committee members participated in team-building activities and elected
the chairperson and vice chairperson. Committee members also brainstormed and
discussed events and ideas for the 2023-24 Youth Advisory work plan.
Youth and Adult Sports
Adult Basketball
The Spring Adult 5-on-5 Basketball League began on May 14 and ended on July 16 with 12
teams (over 120 players) participating. Comparatively, participation increased by four
teams since the 2022 Spring League.
Adult Softball
The Adult Softball Summer League had 22 teams enrolled between the Co-Ed and Men's
Leagues. This was the most teams the league has had in over four years.
Junior Warriors Summer League
The City introduced a Junior Warriors youth summer basketball league this year in place of
the skills clinic that is typically offered in summer. This new league hosted 218 participants
for boys' and girls' kindergarten through eighth grade.
Facility Rentals
Athletic Facilities/Picnic Reservations
Athletic facility reservations experienced an increase in hours reserved over the previous
reporting period. Events that contributed to this increase were a series of 12 basketball
tournaments hosted at Stager Community Gym, with over 400 youth basketball games
played within the tournament durations. Also, in July, Emerald Glen Park played host to the
Gaelic Games (a series of sporting competitions deriving from Irish heritage). This one-
week event attributed to 84 hours of reserved field rentals.
TABLE 2: ATHLETIC FACILITY/PICNIC RESERVATIONS
Facility May June July Aug Hours
Reserved
Dublin Sports Grounds 1,079 1,104 1,309 796 4,369
Fallon Sports Park 1,796 1,604 2,117 1,557 7,075
Ted Fairfield Park 22 15.67 19.59 7.33 64
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Private Rentals/Banquet Facilities
The Shannon Community Center hosted three large events for local businesses and a town
hall for two local congressmen. Private rentals of Ambrose Hall continue to be popular, with
17 consecutive weekends booked. Also, The Wave and the Dublin Library locations are
seeing an increase in ongoing weekday rentals.
TABLE 3: FACILITY RENTALS BY FACILITY
Facility Hours Reserved
Shannon Community Center –Non-Profits 52
Shannon Community Center –Private 1,895
Heritage Park –Non-Profits 27
Heritage Park –Private 169
Dublin Senior Center –Non-Profits 207
Dublin Senior Center –Private 326
The Wave –Community Room –Private 962
Dublin Library –Non-Profits 253
Dublin Library –Private 110
RMR Civic Center –Non-Profits 245
RMR Civic Center –Private Rentals 53
Total Hours Reserved 4,299
Heritage & Cultural Arts
Heritage Park and Museums
During the reporting period, the Museum saw over 325 tour pamphlets utilized during its
self-guided tours at the Murray School House and Kolb House. In June, the Small Classroom
introduced its newest exhibit, Old St. Raymond’s Church: Past and Present. This temporary
exhibit illustrates the church in both its past and present statuses.
Weekend Wonders
In May, 30 attendees participated in Yoga in the Park. In June,
30 families made ice cream at the Old-Fashioned Ice Cream
Social. July brought an outdoor art offering, ”Painted in the
Park,” with 19 in attendance, and lastly, in August, Staff went
back in time and recreated what living on a farm was like at
”Life on the Farm” with 28 attendees.
Emerald Glen Park 577 871 1,173 355 2,977
Batting Cages 216 235 31 202 964
Stager Gym 149 219 226 198 793
Picnic Rentals 801 908 1,006 894 3,609
Totals 4,640 4,958 6,242 4,010 19,851
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Field Trips
Heritage Park and Museums hosted 15 class field trips. Each group explored the site and
participated in activities such as gold panning, pioneer laundry, and tractor rides.
Dublin Cemetery
The Dublin Cemetery completed six interments, including two full burials and four
cremation burials in memorial benches and boulders.
Public Art
The annual utility box program added another ten painted utility boxes
to the collection. Artist’s proposals, utilizing the theme “Out of the
Box,” were selected and approved in the spring. The city now has a
total of 63 painted utility boxes.
Senior Center
Senior Center Visitors and Volunteers Totals
From May to August, the Senior Center welcomed 29,648 visitors, with volunteers logging
906 volunteer hours.
TABLE 4: SENIOR CENTER VISITORS AND VOLUNTEERS TOTALS
Senior Programming
Ballroom Dancing, a new program offered at the Senior Center, has become a popular class
that averages 35 dancers every week since it started on July 14. Ballroom dancing for
seniors is a delightful way to stay active and socially engaged while enjoying the grace and
rhythm of various dance styles. It provides a fun and low-impact form of exercise that
promotes physical fitness and mental well-being in a vibrant and supportive community of
dancers.
Senior Events
In partnership with the University of the Pacific, the Senior Center held a Medicare Health
Fair event. With over 100 senior attendees, the Thomas J. Long School of Pharmacy
practitioners provided health-related resources, including administering vaccinations,
reviewing medications to ensure safety, and various health screenings – all at no cost!
Open Heart Kitchen
Open Heart Kitchen continues to provide healthy and delicious meals to seniors. Since July,
Open Heart Kitchen has returned to congregate dining at the Senior Center, averaging 62
daily meals. This is a decrease from the more than 150 that were served daily when the
program served to-go meals. While the number has decreased, it remains almost double the
pre-covid congregate dining averages. During the reporting period, 11,437 meals were
served, averaging 2,859 meals per month.
Category May June July Aug
Visitors *Daily Average 327 377 296 329
Volunteer hours 155 275 249 227
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Special Events
Backyard Block Party
The first annual Backyard Block Party generated great community participation in a
friendly kickball competition. Dublin Police Services took home a trophy and bragging
rights for winning the tournament and sparked the competitive spirit for all City of Dublin
departments next year's participation.
Family Campout
This summer’s family campouts were held at Jordan Ranch,
Alamo Creek, and Schaefer Ranch Parks. The sold-out
program hosted over 200 families for a night of crafts, dinner,
and campfire fun.
Picnic Flix
This event featured six family-friendly outdoor movies every Friday from June to late July.
Updates to this event included a location rotation across three Dublin parks –Don Biddle,
Emerald Glen, and Heritage Park –along with typical theater concessions, wine and beer
provided by the Rotary Club, and activities and entertainment before the movies.
Summer Concert Series
This series showcased live concerts at the Dublin Farmer’s Market for eight consecutive
weeks,June through August. This popular Summer activity continued to be well attended
and significantly increased business for the participating Farmer's Market vendors,
averaging 1,500 in attendance weekly.
Trail Challenge
The second annual Trail Challenge, “The Dublin 26”,officially launched August 10. This
year’s Trail Challenge included various recommended routes for participants to walk, run,
or jog a full 26 miles between September 15 and October 15, 2023.
The Wave
Hiring
A successful spring recruitment contributed to a total part-
time staff of 129 employees, all certified by the American Red
Cross,at no cost to the employee.
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Facility
Several improvements were made to The Wave facility in
preparation for the summer 2023 season, including additional
Adirondack and lounger seating, new umbrellas, and a
concessions menu display to improve the guest experience.
Participation
Waterpark birthday parties totaled 133 reservations with 2,512 attendees and meals
provided. New this summer, an additional reservation location in the viewing room was
offered for those seeking an indoor spot. Although there were fewer reservations,parties
exceeded last year's participation numbers.
TABLE 6: WATERPARK SEASON PROGRAM TOTALS
Categories 2022 2023
Resident Tickets 15,050 17,252
Non-Resident Tickets 37,111 37,209
Military Tickets 421 517
Waterpark Tickets Total 52,582 54,978
Waterpark Season Pass 248 187
Cabana Reservations 344 421
Lounger Reservations 721 813
Birthday Party Reservations 153 133
Birthday Party Attendance 2,502 2,512
Promotional Days
KKIQ radio station promoted the waterpark and was in attendance several days this
summer. Additionally, tickets to the waterpark were offered at a discounted rate on some
dates.
Opening Day 5/27/2023 -382 Attendees
Splash Into Summer 6/7/2023 -113 Attendees + 15 BOGO Coupons Processed
Parents Go Free Day 6/20/2023 -324 Attendees + 106 Parent Coupons Processed
Wave Goodbye to Summer 8/4/2023 -882 Attendees + 75 BOGO Coupons Processed
Competition Swimming Programs
The Junior Green Gators competitive swim program offers two four-week morning and
evening sessions for ages 8-12 and 13-17. The program provides an excellent opportunity
for those interested in joining a swim team as they learn swimming team structure and
fundamentals. This summer’s program was full,with 95 participants.
The Green Gators Swim Team Parent Board obtained non-profit status and coordinated
seven dine-out events with restaurants in Dublin; a percentage of the proceeds each
evening was donated to the team. The Green Gator Swim Team also held their annual Swim-
A-Thon fundraiser, two carbo loads, and team banquet at The Wave. The summer season
received 129 total participant enrollments. With a new head swimming coach, the Green
Gator Swim Team won four out of their five regular season dual meets and took third place
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overall at the Valley Swim League Championship,continuing their tradition of being a
competitive team.
Swim Lessons
The swim lesson program had an increase in participation in the
upper-level swim programs for the first time. Also, to
accommodate the demand for preschool lessons,The Wave
increased offerings by splitting up a swimming bay. This change
resulted in an increase of 79 participants at that level.
TABLE 7: SWIM LESSON REGISTRATIONS
Lesson Type 2022 2023
Oyster and Pearl 145 163
Preschool 576 655
Jellyfish 430 380
Turtle 858 995
Otter 80 139
Octopus 118 149
Dolphin 70 158
Adults 138 75
Private 242 302
Total 2,657 3,016
Aquatic Fitness
The Aqua Aerobics program received 1,493 registrations during
the reporting period:comparatively 950 more than last year. This
growth is due to increased class maximums, releasing
registration further in advance, working closely with the contract
instructor to accommodate offerings during events and holiday
closures, and satisfied participant recommendations.
Fitness Swimming
Fitness Swimming registrations increased by 1,068 participants from last year. This
increase is attributed to the program's popularity and a more user-friendly registration
process.
TABLE 8: FITNESS SWIMMING REGISTRATIONS
Month Totals
May 986
June 735
July 870
August 1,158
Total 3,749
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Upcoming Events
TABLE 5: UPCOMING EVENTS
Date Event Location
10/21/2023 Floating Pumpkin Patch The Wave
10/28/2023 Trunk or Treat Emerald Glen Park
10/20/2023 Ghosts of Dublin Heritage Park & Museum
11/30/2023 Holiday Tree Lighting Dublin Civic Center
12/02/2023 Breakfast with Santa Shannon Community Center
12/08/2023 Holiday Dance Escape (Senior event)Dublin Senior Center
13
Parks &Community Services Dept
Tri -Annual Report
October 16, 2023
14
Park & Capital Improvement Projects
•Parks, Trails, & Open
Spaces
•Park Maintenance
•People of the Parks
Program
•Adopt-a-Bench
Program
15
Futures Explored
•City of Dublin forged a partnership with
Futures Explored, an organization dedicated
to supporting individuals with intellectual
and developmental disabilities (I/DD).
•Collaborating with the WIN (Workforce
Inclusion Network) for All program, the
City of Dublin successfully placed eight
individuals in various City positions,
including roles at The Wave, Senior Center,
and Heritage Park
16
Contract Classes
•Tennis, basketball, and soccer
classes/camps were in high
demand.
•New STEM camp offerings
•New Performing Arts camps
•Over 4,300 Enrollments
17
Youth and Teens
•Day Camps
•Afterschool Programs
•Preschool Programs
•Youth Advisory Committee
18
Youth and Adult Sports
•Adult Basketball
•Adult Softball
•New: Junior Warriors
Summer League
19
Athletic Facility/Picnic Rentals
•Picnic Rentals
•Stager Gym Rentals
•Field Rentals
•Gaelic Games
•Cricket Field at
Fallon Sports Park
20
Facility Rentals
21
Heritage and Cultural Arts
•Heritage Park & Museums
•Weekend Wonders
•Field Trips
•Dublin Cemetery
•Public Art
22
Special Events
•Backyard Block Party
•Family Campout
•Picnic Flix
•Summer Concert Series
•Trail Challenge
23
Senior Center
•Senior Programming
•Senior Events
•Open Heart Kitchen
•Visitors and Volunteers
•Average over 300 daily visitors
24
The Wave
25
Questions?
26
STAFF REPORT
Parks and Community Services Commission
Page 1 of 1
Agenda Item 3.1
DATE:October 16, 2023
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Approval of the August 21, 2023,Parks and Community Services Commission
Regular Meeting Minutes
Prepared by: Elisabeth Hogue, Senior Office Assistant
EXECUTIVE SUMMARY:
The Commission will consider approving the August 21, 2023, Parks and Community Services
Commission Regular Meeting minutes.
STAFF RECOMMENDATION:
Approve the minutes of the August 21, 2023, Parks and Community Services Commission Regular
Meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Commission will consider approval of the minutes of the August 21, 2023, Parks and
Community Services Commission Regular Meeting.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Commission Agenda was posted.
ATTACHMENTS:
1) August 21, 2023 Parks and Community Services Commission Regular Meeting Minutes
27
MINUTES OF THE PARKS AND
COMMUNITY SERVICES COMMISSION
Regular Meeting: August 21, 2023
Parks and Community Services Commission
REGULAR MEETING
August 21, 2023
A Regular Meeting of the Parks and Community Services Commission was held on Monday,
August 21, 2023, in the Council Chamber at the Civic Center. Chairperson Sameer Hakim
called the meeting to order at 7:00 p.m.
1)CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2)ORAL COMMUNICATIONS –None.
3) CONSENT CALENDAR
3.1) Approval of the June 19, 2023, Parks and Community Services Commission
Regular Meeting Minutes
3.2) Dublin Library Quarterly Report for April-June 2023
On a motion by Commissioner Giller, seconded by Commissioner Thornbury,and by
unanimous vote, the Commission approved the Consent Calendar.
RESULT:APPROVED [UNANIMOUS]
MOVED BY:Matthew Giller, Commissioner
SECOND:Richard Thornbury, Commissioner
AYES:Colley,Hakim,Thornbury,Giller, Shenoy
ABSENT:Washington, Gan
4)WRITTEN COMMUNICATION –None.
Attendee Name Status
Sameer Hakim, Chairperson Present
Joseph Washington,Vice Chairperson Absent
Matthew Giller, Commissioner Present
Richard Thornbury, Commissioner Present
Daniel Colley, Commissioner Present
Esha Shenoy, Student Representative Present
Laura Gan, Alternate Commissioner Absent
Attachment 1
28
Parks and Community Services Commission
REGULAR MEETING
August 21, 2023
5)PUBLIC HEARING –None.
6)UNFINISHED BUSINESS –None.
7)NEW BUSINESS
7.1)Preview of the People of the Parks (P.O.P.) Program
Commissioners received a presentation on the People of the Parks (P.O.P.) Program from
Anthony Calvo, Recreation Supervisor.
Commissioners provided feedback and asked questions on various aspects of the program.
7.2)Preview of the Parks and Community Services Special Event Application
Commissioners received a presentation on the Parks and Community Services Special
Event Application from Shelby Perry, Recreation Coordinator.
Commissioners provided feedback and asked questions on various aspects of the program.
8)OTHER BUSINESS
Staff and Commissioners provided brief informational reports and project updates.
9) ADJOURNMENT
Chairperson Sameer Hakim adjourned the meeting at 8:19 p.m.
Sameer Hakim, Chairperson
Parks and Community Services Commission
ATTEST:
Bridget Amaya, Assistant Director
Parks and Community Services Department
29
STAFF REPORT
Parks and Community Services Commission
Page 1 of 2
Agenda Item 7.1
DATE:October 16, 2023
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Summer Concert Series Performer Review and Discussion
Prepared by: Lauren Marriott, Recreation Coordinator
EXECUTIVE SUMMARY:
The Parks and Community Services Commission will review the Summer Concert Series and
provide input.
STAFF RECOMMENDATION:
Review the Summer Concert Series performance lineup and provide input.
FINANCIAL IMPACT:
The budget for the Summer Concert Series is included as part of the City’s annual operating
budget.
DESCRIPTION:
The Summer Concert Series (Concert Series) is an annual program held in the amphitheater at
Emerald Glen Park. The Concert Series has evolved significantly over the last 5-7 years, most
notably due to the construction of the amphitheater itself. Prior to the amphitheater opening in
2017, the Concert Series focused on smaller arts and cultural type performances. The day of the
week, frequency, and the concert start time have also changed over the years.
The Concert Series begins in mid-June and runs through the beginning of August, with eight
concerts taking place on consecutive Thursday nights. The concerts run from approximately 6:00
pm to 8:00 pm. The Concert Series coincides with the Farmers Market that also takes place at
Emerald Glen Park from 4:00 p.m. to 8:00 p.m. Average attendance is estimated at 2,500 people
per concert, which is a significant increase over events prior to 2017.
The goal of the Concert Series is to provide the community with a variety of entertainment across
differing musical genres. In recent years, the success of the program can be attributed to the
performer lineups that focus on dance and party, cover, and tribute bands. These also include
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Page 2 of 2
bands that play “Top 40” and “best of era” type music that appear popular amongst diverse
populations. Performer selection also considers past performances, ensuring performers have
experience playing at similar events.
Staff is seeking input on the performer lineup that can be considered while planning for the 2024
summer concert season and beyond. For continuity and consistency of the program, Staff is not
looking to make sweeping changes, and will continue to look at performers like mentioned above.
Staff is seeking direction on additional genre types that could be researched that meet the needs
and interests of the community, while still contributing to the overall success of the concert series.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Commission Agenda was posted.
ATTACHMENTS:
None.
31
Careless Whisper 80's Spazzmatics Quicky 80's Cover
Salvage Title Rock Covers Mustache Harbor Yacht Rock
Evolution Journey/Foreigner Tribute Hip Service Dance Band
Boys of Summer Beatles Tribute Lock n Loaded Country Tribute
The Deep Fakes Cover Band Night Train Grunge/Rock/Pop 90-00's Band
Houserockers Rock & Soul Big Band Cisco Kid Lowrider Tribute Band
The Cheeseballs Dance Zepplin Live Led Zepplin Tribute
Fleetwood Mask Fleetwood Mac Tribute Tortilla Soup R&B/ Old School
The Illeagles Eagles Tribute Crawdad Republic Americana/Folk/Bluegrass
The Unauthorized Rolling Stones Rolling Stones Tribute Illeagles Eagles Tribute
East Bay Mudd RnB, Soul Spazzmatics Quicky 80's Cover
Neon Velvet Party Band Forejour Journey/Foreigner Tribute
Sacred Fire Santana Tribute Tortilla Soup R&B/ Old School
Spazzmatics Quicky 80's Cover The Unauthorized Rolling Stones Rolling Stones Tribute
Pop Fiction Party Band Wonderbread 5 Dance Band
The Purple Ones Prince Tribute East Bay Mudd Classic R&B
Steady Eddy & the Shakers R&B/Pop Cover
Dr. D Funk/Rick/Groove 60-80's Cover The Purple Ones Prince Tribute
FBI Band Motown/Soul
Fleetwood Mask Fleetwood Mac Tribute
Houserockers Rock & Soul Big Band
Rjae HAAS Santana Covers
Sgt. Pepper Beatles & British Covers
Superdiamond FM Neil Diamond Tribute
The Peelers Top 100/Pop Covers
The Sky Kings Americana/Folk/Bluegrass
Summer Concert Series
2023
2019
2021
2022
2020
32
STAFF REPORT
Parks and Community Services Commission
Page 1 of 4
Agenda Item 7.2
DATE:October 16, 2023
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:The Wave Summer 2023 Season Report
Prepared by: Kevin Coffee, Recreation Coordinator
EXECUTIVE SUMMARY:
The Commission will receive a report for the Summer 2023 season at The Wave Waterpark.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
There is no financial impact associated with the report.
DESCRIPTION:
Summer Preparation
Staff planned and implemented a Spring Hiring Fair, which led to the recruitment of 129
employees. All employees received American Red Cross safety certifications at no cost to the
employee for various positions. Additionally, the department introduced an adaptive employment
opportunity in partnership with the Futures Explored program, which placed five members into
Recreation Aide positions.
Facility improvements were addressed in preparation for the summer 2023 season. Focusing on
customer survey results, enhancements included additional Adirondack and lounger seating,
umbrellas to increase shade, a new concessions menu display, and concrete maintenance focused
on smoothing and hardening deck areas surrounding the Paul McCreary Sports Pool and Splash
Zone.
Waterpark
Waterpark's daily operations saw a 4% increase in ticket sales from the summer 2022 season. The
33
Page 2 of 4
Wave continues to be a popular destination for non-residents, but the most noticeable increase in
sales was in resident attendees.
TABLE 1: WATERPARK SALES COMPARISON
Categories 2022 2023
Resident Tickets 15,050 17,252
Non-Resident Tickets 37,111 37,209
Military Tickets 421 517
Waterpark Tickets Total 52,582 54,978
Waterpark Season Passes 248 187
Cabana Reservations 344 421
Lounger Reservations 721 813
Birthday Party Reservations 153 133
Birthday Party Attendance 2,502 2,512
Birthday Party Reservations
Birthday parties totaled 133 reservations with 2,512 attendees and meals provided. New to
summer 2023, an additional reservation location in the viewing room was offered for those
seeking an indoor location. With fewer birthday reservations, The Wave still exceeded last year's
participation by averaging a higher number of attendees at each reservation.
Luxury Lounger & Cabanas
High demand for reservable areas continued as reservations for both luxury loungers and cabanas
increased. New loungers were purchased, increasing the total available reservations from 12 per
day to 17 per day. The additional loungers were located near the Paul McCreary Sports Pool and
Water Slide Tower.
Marketing
With support from the marketing team The Wave coordinated ad space in “Your Town Monthly”
and “East Bay Living” magazines. The social media presence grew with consistent and program-
specific marketing posts.
Social media posts reach increased across networks by 45%
Social media post impressions increased across networks by 29%
Over 1,500 new followers on Instagram
Staff coordinated annual promotional days with KKIQ radio station with radio ads and live
personalities at the facility during events. Promotional dates were chosen to occur on days that
have historically lower attendance.
Opening Day 5/27/2023 - 382 Attendees
Splash Into Summer 6/7/2023 - 113 Attendees + 15 coupons processed.
Parents Go Free Day 6/20/2023 - 324 Attendees + 106 coupons processed.
Wave Goodbye to Summer 8/4/2023 - 882 Attendees + 75 coupons processed.
Competition Swimming Program
34
Page 3 of 4
The Junior Green Gator competitive swim program offers two four-week morning and evening
sessions for ages 8-12 and 13-17. The program provides an excellent opportunity for those
interested in joining a swim team as they learn swim team structure and fundamentals. This
summer’s program reached maximum capacity with a total of 95 participants and is a great funnel
for those looking to join the Green Gators Swim Team.
The Green Gators Swim Team obtained non-profit status with the IRS and coordinated seven dine-
out events with restaurants in Dublin; a percentage of the proceeds each evening was donated to
the team. The Green Gators also held their annual Swim-A-Thon fundraiser, two carbo loads, and
team banquet at The Wave. Summer 2023 received 129 participant enrollments. With a new head
swimming coach, the Green Gator Swim Team won four out of their five regular season dual meets
and achieved third place overall at the Valley Swim League Championship, continuing their
tradition of being a highly competitive team.
Swimming Lessons
The swim lesson program had an increase in participation in upper-level swim lessons for the first
time. Also, to accommodate the demand for younger swimmers, additional preschool lessons were
offered by modifying the pool and lesson areas. The preschool program saw an increase of 79
participants.
TABLE 2: SWIM LESSON REGISTRATION COMPARISON
Lesson Type 2022 2023
Oyster and Pearl 145 163
Preschool 576 655
Jellyfish 430 380
Turtle 858 995
Otter 80 139
Octopus 118 149
Dolphin 70 158
Adults 138 75
Private 242 302
Total 2,657 3,016
Aquatic Fitness
The Aqua Aerobics program received 1,493 registrations, and its popularity continues to grow.
This growth is due to increased class maximums, releasing registration further in advance,
working closely with the contract instructor to accommodate offerings during events and holiday
closures, and satisfied participant recommendations.
Fitness Swimming registrations increased by 248 reservations. This increase is attributed to the
program's popularity and continuing to develop a more user-friendly registration process.
TABLE 3: FITNESS SWIMMING REGISTRATION
Month Totals
May 986
35
Page 4 of 4
June 735
July 870
August 1,158
Total 3,749
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Commission Agenda was posted.
ATTACHMENTS:
None.
36
The Wave Summer 2023
Season Report
37
Staffing
•Total Staff = 129
Position Returning Staff New Staff
Program
Specialist
1 2
Head Lifeguard 2 3
Lifeguard / Swim
Instructor
26 41
Slide Attendant 4 21
Recreation Aide 7 22 •5 Futures Explored participants
38
The Wave Waterpark
The Wave Waterpark opened on Memorial Day Weekend and started weekday operations beginning June 4 - August 6 and continued weekend only operations through Labor Day.
Categories 2022 Totals 2023 Totals
Resident Tickets 15,050 17,252
Non-Resident Tickets 37,111 37,209
Military Tickets 421 517
Waterpark Tickets Total 52,582 54,978
Waterpark Season Passes 248 187
39
The Wave Waterpark
Birthday Parties
153
2502
133
2512
0
500
1000
1500
2000
2500
3000
Parties Guests
2022 2023
40
The Wave Waterpark
Loungers and Cabanas
•New Lounger chairs were purchased,
and additional locations made
available for reservation from12 per
day in 2022 to 17 per day in 2023
721
344
813
421
02004006008001000
Loungers Cabanas
2022 2023
41
Marketing
•Social media posts reach increased
across networks by 45%
•Social media post impressions
increased across networks by 29%
•Parents Go Free Day 6/20/2023 - 324
Attendees + 106 coupons processed.
•Wave Goodbye to Summer 8/4/2023 -
882 Attendees + 75 coupons
processed.
42
Competition Swim Programs
Green Gator Swim Team
•With a new head swimming coach, the Green
Gator Swim Team won four out of their five
regular season dual meets and achieved third
place overall at the Valley Swim League
Championship
•Junior Green Gators reached maximum
capacity with a total of 95 participants and is
a great funnel for those looking to join the
Green Gators Swim Team.
43
Swim Lessons
Lesson Type 2022 2023
Oyster and Pearl 145 163
Preschool 576 655
Jellyfish 430 380
Turtle 858 995
Otter 80 139
Octopus 118 149
Dolphin 70 158
Adults 138 75
Private 242 302
Total 2,657 3,016
44
Fitness Programs
Aqua Aerobics
1,493 registrations
Fitness Swimming registrations
increased by 248 from 2022
949 782 800 970
3501
986 735 870 1158
3749
0
1000
2000
3000
4000
May June July August Total
2022 – 2023 Fitness Swim
Monthly Registration
2022 2023
45
46
STAFF REPORT
Parks and Community Services Commission
Page 1 of 2
Agenda Item 7.3
DATE:October 16, 2023
TO:Honorable Chair and Committee Members
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:2023 “Deck the Homes” Holiday Home Decorating ContestPrepared by:Jennifer Li Marzi, Recreation Technician
EXECUTIVE SUMMARY:The Parks & Community Services Commission will review the 2023 “Deck the Homes” Holiday Home Decorating Contest.
STAFF RECOMMENDATION:Receive the report and provide feedback.
FINANCIAL IMPACT:Funding for the Holiday Home Decorating Contest is included in the Parks and Community Services Department's annual operating budget.
DESCRIPTION:BackgroundThe "Deck the Homes" Holiday Home Decorating Contest is a community event designed to inspire and celebrate residents who decorate their homes for the holiday season. Organized by the Parks and Community Services Department, this contest engages the creative spirit of community members and enlists the participation of Parks and Community Services Commissioners as judges.Winners across various categories are awarded a yard sign, a gift card from a local business, and a certificate of recognition from the City Council. To ensure widespread visibility, Staff actively promotes participants through various communication channels, including social media platforms and the City website. In addition, a map of all entered participant homes will be available on the City of Dublin website for all residents to access.
47
Page 2 of 2
The contest categories have evolved in recent years, and category names have been developed. The most recent categories and category names are listed below:
Seen from Space Award –Best Use of Lights and Color
Winter Wonderland Award –Best Use of Music, Movement, and Technology
Reason for the Season –Best Theme/Story
Over Inflated –Best Use of Inflatables
Gingerbread House Award –Best Use of Homemade Decorations
Deck the Halls Award –Best Decorated Condo/Apartment/Balcony
Additional category names may also be considered to keep the contest fresh and engaging.2023 "Deck the Homes" ProgramTo revitalize the contest and draw a broader range of participants, the Commission is being asked to provide feedback on categories, category names, promotion efforts, and program aspects. After finalizing the categories and names, efforts will immediately commence for the 2023 program. Any enhancements to the "Deck the Homes" Holiday Home Decorating Contest aim to reinvigorate community engagement and elevate the holiday spirit across the city. Parks and Community Services Commissioners will continue their vital role as judges during the contest, scheduled to take place from December 11 to December 15, 2023. The submission deadline for participants is December 8, 2023. The contest submissions and winner selection will be reviewed at the Parks and Community Services Commission meeting on December 18, 2023. The distinguished winners will be officially recognized and celebrated at the City Council Meeting on January 9, 2024.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted.
ATTACHMENTS:None.
48
2023 Holiday Home
Decorating Contest
Parks and Community Services Commission
October 16, 2023
49
Background
Year # of Entries # of Categories
2018 21 3
2019 16 6
2020 24 6
2021 19 6
2022 15 6*
50
2023 Contest
•Six Categories:
Seen from Space Award –Best Use of Lights and Color
Winter Wonderland Award –Best Use of Music, Movement, and Technology
Reason for the Season –Best Theme/Story
Over Inflated –Best use of Inflatables
Gingerbread House Award –Best Use of Homemade Decorations
Deck the Halls Award –Best Decorated Condo/Apartment/Balcony
51
2023 Contest
•Deadline to enter is Friday, December 8, at 5:00 p.m.
•Judging will take place December 11-15, 5:00-9:00 p.m.
•Commissioners' evaluations due to Staff on December 15
for tallying.
•Commissioners will make final vote at Parks and
Community Services Commission meeting on December
18.
•Award winners invited for recognition by the City Council
in January 2024.
52
Questions?
•What would you like to see next?
53