HomeMy WebLinkAboutReso 098-23 Amending the Classification PlanReso. No. 98-23, Item 4.8, Adopted 09/05/2023 Page 1 of 1
RESOLUTION NO. 98 – 23
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City’s Personnel System Rules, the City Council
adopted Resolution No. 30-84 and subsequent resolutions which comprise the Classification Plan;
and
WHEREAS, it is necessary to periodically amend job descriptions to the Classification Plan.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent
Resolutions shall be amended to include the following position:
Accounting Manager (Exhibit A)
Principal Engineer (Exhibit B)
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent
Resolutions shall be further amended to update the job specification of Graphic Design and
Communications Coordinator (Exhibit C).
BE IT FURTHER RESOLVED that this document shall become a part of the official
Classification Plan for the City of Dublin; and that the changes contained herein shall be effective
September 5, 2023.
PASSED, APPROVED AND ADOPTED this 5th day of September 2023, by the following
vote:
AYES: Councilmembers Hu, Josey, McCorriston, Qaadri and Mayor Hernandez
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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Exhibit A to the Resolution
Date Adopted: 09/05/2023
Date Revised:
Title: Accounting Manager
FLSA: Exempt/At-Will/Management
General Purpose:
Under the direction of the Finance Director, plans, organizes, directs and coordinates the activities of
the Finance Department including payroll, financial reporting, audit procedures, maintenance of
accounting records, cash flow management, purchasing, fixed asset inventory, business license and
Deputy City Treasurer functions; to coordinate Finance Department activities with other divisions
and departments; and to provide highly complex staff assistance to the Director of Finance and in the
absence of the Director, assume the responsibility for all Finance Department operations. Completes
other related work as required.
Distinguishing Characteristics:
The Accounting Manager position is a management position responsible for directing, supervising
and participating in the activities of the Finance Department and provides highly responsible and
complex staff assistance to the Finance Director. Incumbents in this classification have a broad range
of independence within policy and procedural limitations and work under minimal supervision. The
incumbent is accountable to the Finance Director for the effective supervision of personnel and the
quality and efficiency of services directed. While the general parameters of the job are defined, the
employee is expected to select and put into effect work procedures and practices which will lead to
the effective and efficient accomplishment of Department goals. Recommendations on the
improvement of Department activities are expected. Individuals appointed to this classification are
At-Will Employees serving at the pleasure of the City Manager.
Supervision Received and Exercised:
Receive administrative direction from the Finance Director.
Exercise direct supervision over assigned supervisory, professional, technical, and clerical personnel.
DocuSign Envelope ID: FCFB3EDB-D7B3-4BFD-8D90-A52289064A9A
Exhibit A to the Resolution
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical assignment
to this class.
Develop and implement departmental goals, objectives, policies, and procedures.
Plan, organize and direct Finance Department activities including complex municipal accounting
operations such as accounts payable, accounts receivable, payroll, purchasing, treasury disbursements
and business license issuance and monitoring.
Direct, oversee and participate in the development of the Finance Department work plan; assign work
activities, projects and programs; monitor workflow; review and evaluate work products, methods
and procedures.
Perform as Deputy City Treasurer, identifying and coordinating investment opportunities in
conjunction with local and state laws and policies; participate in managing the City’s investment
program, including financial planning and development of management strategies to monitor short -
and long-term financial stability.
As sist with internal control and auditing functions; ensure proper preparation of records for various
audits and assist independent auditors; direct and participate in the preparation of various financial
and statistical reports, including investment reports for the City Council and required State and
Federal reports.
Interpret pronouncements of authoritative organizations in the field of governmental accounting and
finance.
Exercise quality control over contents of various financial reports, ledgers, budgets, and other
financial documents
Recommend the appointment of personnel; provide or coordinate staff training; conduct performance
evaluations; implement discipline procedures as required; maintain discipline and high standards
necessary for the efficient and professional operation of the Finance Department.
Assist in reviewing various municipal service fees and rates including garbage rates, insurance costs,
and related cost issues; assist in operational administration of risk management activities as assigned.
Build and maintain positive working relationships with co-workers, other City employees and the
public using principles of good customer service.
Represent the department to outside agencies and organizations; participate in outside community and
professional groups and committees; provide technical assistance as necessary.
DocuSign Envelope ID: FCFB3EDB-D7B3-4BFD-8D90-A52289064A9A
Exhibit A to the Resolution
Research and prepare technical and administrative reports; prepare written correspondence.
Perform related duties as assigned.
Minimum Qualifications:
Knowledge of:
Generally Accepted Accounting Principals (GAAP) and Government Accounting Standards Board
(GASB).
Principles and practices of municipal accounting, budgeting, auditing, financing, and investment
activities.
Principles and practices of leadership, motivation, team building and conflict resolution.
Pertinent local, State and Federal rules, regulations, and laws.
Modern office procedures and computer equipment.
Principles and practices of organizational analysis and management.
Budgeting processes, controls, and systems.
Principles and practices of supervision, training and personnel management.
Ability To:
Organize and direct the Finance Departments daily operations.
Perform complex work of the Department.
Analyze problems, identify alternative solutions, project consequences of proposed actions and
implement recommendations in support of goals.
Gain cooperation through discussion and persuasion.
Interpret and apply City and department policies, procedures, rules, and regulations.
Supervise, train, and evaluate personnel.
Establish and maintain effective working relationships with those contacted in the course of work.
Communicate clearly and concisely, both orally and in writing.
Physical Standards:
DocuSign Envelope ID: FCFB3EDB-D7B3-4BFD-8D90-A52289064A9A
Exhibit A to the Resolution
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in meetings
and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and
reach with hands and arms. The employee is frequently required to bend and twist to reach files,
walk and stand, and occasionally lift up to 20 pounds. While performing duties, the employee is
regularly required to use written and oral communication skills; read and interpret complex data,
information and documents; analyze and solve problems; interact with City management, other
governmental officials, contractors, vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to a Bachelor's degree from an accredited four-year college or university
with major course work in accounting, business or public administration, or a related
field. A current CPA License is highly desirable.
Experience: Four (4) years of increasingly responsible experience in municipal finance including
accounting and auditing, including two years of supervisory responsibility.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C Driver’s License and Certificate of Automobile Insurance
for Personal Liability.
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Exhibit B to the Resolution
Date Adopted: 09/05/2023
Date Revised:
Title: Principal Engineer
FLSA: Exempt/At-Will/Management
General Purpose:
Under administrative direction, supervises the day-to-day responsibilities of a section of the
Engineering Division; performs professional engineering work; manages work processes associated
with functions assigned to the section ; performs related duties as required.
Distinguishing Characteristics:
The Principal Engineer is a management level class requiring a high degree of professional skill and
knowledge in administering and evaluating complex engineering programs. The Principal Engineer
differs from the next lower class of Senior Civil Engineer, in that the Principal plans and directs the
engineering operations and staff and/or consultants within an assigned engineering section, whereas
the Senior is responsible for handling complex engineering projects. Incumbents serve as a
professional-level resource for organizational, managerial, and operational analyses and studies.
Performance of the work requires the use of considerable independence, initiative, and discretion
within broad guidelines.
Supervision Received and Exercised:
Receives administrative direction from assigned management personnel. Exercises direct supervision
over professional, technical, and administrative support staff.
Essential Duties and Responsibilities:
Recommend and implement section goals and objectives; establish performance standards and
methods for professional engineering work related to assigned section operations; develop and
implement policies and procedures.
Plan, develop and oversee the work of staff involved in activities related to assigned section
operations, such as public works engineering, drainage, development, utility operations and
maintenance, and related capital improvement projects.
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Exhibit B to the Resolution
Evaluate operations and activities of assigned section; determine section priorities; develop short
and long-range plans; implement improvements and modifications; prepare various reports on
operations and activities.
Direct and/or participate in the preparation of complex engineering studies and reports related to
public works, development, utilities, and capital improvement projects according to section
assignment; oversee coordination of assigned section activities with other city departments,
divisions, and sections, outside agencies, citizens, consultants, and developers.
Meet and confer with developers, contractors, engineers, and the general public regarding city
policies, regulations, and procedures.
Provide staff support to a variety of city boards, commissions, committees and industry specific
boards, including making presentations and ascertaining direction, when appropriate, for
implementation of approved recommendations.
Participate in budget preparation and administration; prepare cost estimates for budget
recommendations; and submit justifications for staff, a variety of engineering, utility, and related
capital improvement projects; monitor and control expenditures.
Participate in the selection of staff; coordinate staff training; conduct performance evaluations;
recommend discipline; implement discipline procedures as directed.
Periodically review progress of staff and consultants on assigned projects and check completed
work including reports, engineering designs, and completeness of construction work and
inspections.
Participate in the selection of consultants, negotiates fees, drafts agreements, outline project
objectives and City requirements, administers related contracts, and reviews and approves
engineering designs.
Conduct field reviews and inspections of proposed, underway, and completed projects.
Review and prepare land development plans, construction documents, encroachment permit
applications, Landscape Assessment District and transportation project designs as assigned; check
plans for accuracy, suitability, and completeness and make recommendations for revision and
improvement.
Develop conditions for development projects and other applications; work collaboratively with
planning and building functions; review work of subordinate engineers for completeness and
accuracy; develop recommendations for consideration within the development review process.
Prepare, monitor, service and administer grants and other competitive regional special funding;
secure funding; negotiate and oversee consulting and construction service contracts; and conduct
field inspections; ensure project related information is received by appropriate staff, public or
agency in a timely manner.
DocuSign Envelope ID: FCFB3EDB-D7B3-4BFD-8D90-A52289064A9A
Exhibit B to the Resolution
Resolve the most complex customer service issues related to engineering issues.
Answer questions and provide information to the public; investigate complaints and recommend
corrective action as necessary to resolve complaints.
Build and maintain positive working relationships with co-workers, other City Employees, and the
public using principles of good customer service.
Prepare reports for, attend, and make presentations for City Council, Planning Commission, and
other public and private groups.
Perform related duties as assigned.
Minimum Qualifications:
Knowledge of:
Principles and practices of professional engineering related to assigned function, which may include
public works and utilities, land development, construction, traffic engineering, and associated capital
improvement projects.
Modern land development options, Subdivision Map Act, and the urban planning process related to
land development.
Pertinent local, State, Federal rules, regulations, and laws, codes, ordinances, City functions, policies,
rules and regulations.
Principles and practices of safety management.
Principles and practices of supervision, training and personnel management.
Methods and techniques of mapping as related to engineering functions.
Modern office procedures, computer equipment, and software applications for word processing,
budget preparation and monitoring, project cost management, geographic information systems,
scheduling, and software related to specific department operations.
Principles and practices of research analysis and management.
Budgeting procedures and techniques.
Ability To:
Select and supervise staff, provide training and development opportunities, ensure work is performed
effectively, and evaluate performance in an objective and positive manner.
DocuSign Envelope ID: FCFB3EDB-D7B3-4BFD-8D90-A52289064A9A
Exhibit B to the Resolution
Assist in developing and implementing goals, objectives, practices, policies, procedures, and work
standards.
Provide administrative, management, and professional leadership for assigned engineering programs.
Prepare, administer, and manage project budgets.
Manage and participate in complex engineering projects; evaluate alternatives; make sound
recommendations and prepare effective technical reports.
Negotiate scopes of work and contracts including planning studies, design contracts, maintenance
contracts, procurement of materials/equipment, performance guarantees, and construction contract
change orders.
Conduct independent project engineering.
Select and manage the work of consulting, engineering, and contracting firms.
Understand, interpret, and apply all pertinent laws, codes, regulations, policies, and procedures, and
standards relevant to work performed.
Effectively represent the department and the City in meetings with governmental agencies;
community groups; various business, professional, and regulatory organizations; and in meetings with
individuals.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal
guidelines.
Effectively use computer systems, software applications, relevant to work performed, and modern
business equipment to perform a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar
and syntax.
Establish, maintain, and foster positive and effective working relationships with those contacted in
the course of work.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
DocuSign Envelope ID: FCFB3EDB-D7B3-4BFD-8D90-A52289064A9A
Exhibit B to the Resolution
An employee is regularly required to sit for long periods of time; talk or hear, in person, in meetings
and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and
reach with hands and arms. The employee is frequently required to bend and twist to reach files,
walk and stand. While performing duties, the employee is regularly required to use written and
oral communication skills; read and interpret complex data, construction and design plans,
information and documents; operate a computer; operate an automobile to visit project site and
move across rough terrain and bridge scaffolding to review construction sites prior to final
completion; analyze and solve problems; interact with City management, other governmental
officials, contractors, vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to a Bachelor’s degree from an accredited four-year college or university
with major course work in civil engineering, traffic engineering, or a related field.
Master’s degree in an appliable field is desirable.
Experience: Five (5) years of increasingly responsible experience in professional engineering,
including two (2) years of supervisory responsibility.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers’ license and Certificate of Automobile Insurance
for Personal Liability.
Possession of a current certificate of registration as a Professional Engineer with the State of
California.
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Exhibit C to the Resolution
1
Date Adopted: 04-17-2012
Date Revised: 09-05-2023
Title: Graphic Design and Communications Coordinator
FLSA: Non-Exempt
General Purpose:
Under administrative direction, develops and coordinates City or assigned Departmental marketing,
publication, and presentation materials to encourage positive customer contact, and ensure
consistent, credible, and professional communications are continuously developed within the City.
The Graphic Design and Communications Coordinator creates a variety of effective marketing
medium that heighten the visibility of specialized programs and/or increases public interest and
audience. This classification is expected to have broad knowledge of graphic art concepts,
techniques, and processes, including layout principles and aesthetic design concepts.
Distinguishing Characteristics:
This class is distinguished by its responsibility for planning, designing, creating, and producing a
wide variety of quality illustrative graphic artwork, printed and electronic materials, web pages of
varying degrees of complexity, and video communication activities. The employee is expected to
have a broad knowledge of graphic art concepts, techniques, and processes including knowledge
of, including layout principles and aesthetic design concepts. The incumbent is expected to
participate in the development ofdeveloping, marketing and promotional materials; develop, write
and editwriting, and editing promotional materials, including advertisements, press releases, and
marketing campaigns. The Graphic Design and Communications Coordinator serves as a website
content manager and social media graphic coordinator for the DepartmentCity, adhering to
established City policies and standards related to the content and look of website information.
Supervision Received and Exercised:
Receives administrative direction from the Heritage and Cultural ArtsCommunications Manager.
May exercise technical and functional supervision over part-time or contracted staff as appropriate.
Essential Duties and Responsibilities:
The following duties are normal typical for this classification. The omission of specific statements
of duties does not exclude them from the position if the work is similar, related, or a logical
assignment to this class.
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Exhibit C to the Resolution
2
Participate in the development ofdeveloping assigned programs' marketing/promotion strategy
marketing/promotion strategy of assigned programs; establishes project goals and objectives;
Mmeets with City staff to identify project needs.
Eensure all artwork meets brand guidelines, requirements, and values.
Conceptualize, develop, design, and direct content that can scale across multiple channels, media,
and audiences.
Create photography direction, typography, branding application, and design for multiple channels
in both digital and print mediadigital and print media channels.
Has expertise in typography, composition, color, layout, design thinking, and content strategy.
Oversee the complete creative process of one or more projects, combining technical and artistic
skills.
Create engaging designs and, concepts, and sample layouts based on knowledge of layout principles
and aesthetic design concepts.
Develop the overall layout and design of flyers, advertisements, website content, reports,
presentations, and other publications, which enhance the professional image and branding of
Department programs and services.
Produce promotional displays, packaging, and marketing brochures for products and services.
Design distinctive logos for products and services.
Develop signs, and signage systems, and other environmental graphics.
Administer web site content and social media on behalf of the DepartmentCity. Develop material
and content for iInternet wWeb pages, interactive media, and multimedia projects.
Assist Department City staff with the development ofdeveloping presentations using PowerPoint
and other presentation software.
Write, edit, prepare, and distribute informational materials, press releases, articles, and
presentations to inform the community and the organization of City issues, services, programs, and
events.
Writes and oversees video productions.
Prepare notes, instructions, and electronic files for vendors that responsible for producingwill
produce final materials.
Survey, collect, and evaluate community participation, attendance, and satisfactionsatisfaction, and
overall results of specific measures and goals.
Develop partnerships and coordinate information with outside agencies to foster and develop
community services, events, and information.
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Exhibit C to the Resolution
3
Seeks sponsorships to underwrite projects; identifies sponsors, Ccreate presentation packets for
sponsorships and maintain sponsorship databases.
Develop and administer program budgets, and monitor expenditures and prepare related reports.
Oversees part-time staff as assigned and independent contractors.
Negotiate and manage agreements for contract services.
Prepares information and reports related to program budgets.
Maintain records and prepare written promotion plans and reports.
Maintain a sufficient supply of inventory and materials that willo ensure that the Department City
meets the needs of its customers, clients, and the public.
Build and maintain positive working relationships with co-workers, other City employees, and the
public using principles of good customer service.
Perform other duties as assigned.
Minimum Qualifications:
Knowledge of:
Modern marketing and public relations techniques and promotional event promotion planning.
Modern principles of organization and administration.
Writing and editing techniques for a variety of audiences.
Developing or maintaining websites.
Proficient English language usage, spelling, punctuation, and grammar.
Basic supervisory and motivational techniques.
Knowledge of a varietyVarious of software applications used for graphic design and publication.
Methods and practices of program development and project management.
Principles and practices of effective business and marketing communications.
Ability to:
Interpret project needs and convert user-developed content into attractive print advertising and
electronic media.
Develop design concepts by gathering information and data to clarify design issues.
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Exhibit C to the Resolution
4
Design and paste-up camera-ready reports and brochures for in-house or contract printing projects;
oversee document reproduction process for quality and accuracy.
Think creatively, produce new ideas, and contribute to the overall project.
Take photographs using digital and other cameras and prepare slides and/or PowerPoint
presentations.
Use innovation to redefine designs as needed to meet the constraints of cost and timecost and time
constraints.
Multi-task and work on more than one design project at a time.;
Sset priorities and meet deadlines; work in a fast-paced, team- oriented environment.
Work well under pressure and quickly make responsible decisions; identify and resolve problems
quickly.
Demonstrate tact and good judgment in dealing with sensitive issues and situations.
Use a wide range of media, computer operating systems, and various software programs.
Proficiency with programs in the Adobe Creative Suites is desirable.
Produce accurate and high qualityhigh-quality work products.
Collect, evaluate, and interpret varied information and data, either in statistical, narrative, or verbal
form.
Keep abreast of developments in information technology and trends, particularly design programs
and hardware.
Oversee, train, and provide input toin the evaluation of part-time staff; assess activities of
independent contractors.
Establish and maintain effective working relationships, and work collaboratively with a team of
vendors and City staff.
Attend day, evening, and weekend meetings and events.
Communicate in an effective and concise mannereffectively and concisely, both orally and in
writing.
Physical Standards:
The physical standards described are representative of those that must be met by
employeesemployees must meet to successfully perform the essential functions of this classperform
the essential functions of this class successfully. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
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Exhibit C to the Resolution
5
An employee is regularly required to sit for long periods of time; intermittently stand, walk, bend,
climb, kneel, and twist while working on computer equipment, peripherals, and ancillary
equipment; perform simple grasping and fine manipulation; use telephone and write and use
keyboard to communicate; see small text and numbers on computer screen; routinely move
equipment weighing up to 30 pounds.
While performing duties, the employee is regularly required to read and interpret data, information
and documents; analyze and solve problems; interact with City management, other governmental
officials, contractors, vendors, employees, and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities would
be:
Education: Equivalent to an Associate of Arts degree from a recognized college or university
with major course working in graphics design, advertising, marketing,
photography, desktop publishing, and/or reprographics. A Bachelor’s Bachelor's
degree is highly desirable.
Experience: Three years of progressively responsible paid experience performing graphic
design work, including desktop publishing.
Training: Any software training related to Adobe Create Suites software programs or other
courses and certification programs, which are relevant to this job classification,
relevant to this job classification are is desirable.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers’ a valid California Class C driver's license and
Certificate of Automobile Insurance for Personal Liability.
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