HomeMy WebLinkAbout04-03-2008 SCAC Agenda PacketThis AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats
to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and
the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or
accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting.
AGENDA
DUBLIN SENIOR CENTER ADVISORY COMMITTEE
REGULAR MEETING
THURSDAY, APRIL 3, 2008, 9:00 A.M.
DUBLIN CIVIC CENTER COUNCIL CHAMBERS
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
3.1 PUBLIC COMMENTS
At this time, the public is permitted to address the Dublin Senior Center Advisory Committee on non-
agendized items. The Committee must, however, comply with all State Laws in regard to items not appearing
on the posted agenda. The Committee may respond to statements made or questions asked, or may request
Staff to report back at a future meeting concerning the matter. Any member of the public may contact the
Office of the Dublin Senior Center Director related to the proper procedure to place an item on a future
Dublin Senior Center Advisory Committee agenda. The exceptions under which the Dublin Senior Center
Advisory Committee MAY discuss and/or take action on items not appearing on the agenda are contained in
GC 54954.2(b)(1)(2)(3).
4. APPROVAL OF MINUTES
4.1 MINUTES OF THE SPECIAL MEETING – March 6, 2008
STAFF RECOMMENDATION: Approve Minutes
5. WRITTEN COMMUNICATIONS - None
6. UNFINISHED BUSINESS
6.1 “COME TO LIFE” EVENT
The Committee will receive update on the plans for the Come to Life event scheduled for
Saturday, May 17, 2008, at the Dublin Senior Center.
STAFF RECOMENDATION: Receive the report and provide input on the
promotional concepts.
7. NEW BUSINESS
7.1 CITY OF DUBLIN INTERGENERATIONAL GOLF TOURNAMENT
On Tuesday, June 24, an Intergenerational Golf Tournament will be held at the Dublin
Ranch Golf Course for teens, adults and seniors. The tournament will provide a unique
social opportunity for teens, adults and seniors while promoting health and fitness.
STAFF RECOMMENDATION: Receive report and provide input.
7.2 2008 WINTER QUARTERLY REPORT
Staff will present a summary of the programs and services offered at the Dublin Senior
Center during the winter quarter (December 2007-February 2008).
STAFF RECOMMENDATION: Receive report.
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats
to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and
the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or
accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting.
7.3 IDENTIFICATION OF SENIOR CENTER FROM AMADOR VALLEY
BOULEVARD
The Council has a high priority goal to improve identification of the Senior Center from
Amador Valley Boulevard. Staff is requesting input on several alternatives.
STAFF RECOMMENDATION: Receive report and recommend moving forward
with Alternative 1 and requesting funding from the Foundation for the preferred
location for an electronic reader board.
7.4 2008-2009 FOUNDATION FUNDING REQUEST
Staff will be approaching the Foundation to purchase items for the Dublin Senior Center
for next fiscal year, and would like suggestions from the Committee.
STAFF RECOMMENDATION: Receive report and provide input on potential items
to request for next Fiscal Year
8. OTHER BUSINESS
8.1 BRIEF INFORMATIONAL ONLY REPORTS FROM THE DUBLIN SENIOR
FOUNDATION, PARKS AND COMMUNITY SERVICES COMMISSION LIAISON,
ADVISORY COMMITTEE MEMBERS AND/OR STAFF AND REPORTS BY
COMMITTEE MEMBERS RELATED TO MEETINGS ATTENDED AT CITY EXPENSE
(AB1234).
9. ADJOURNMENT
Page 1 of 4
CITY OF DUBLIN
SENIOR CENTER ADVISORY COMMITTEE
MINUTES OF MARCH 6, 2008
Call to Order
Chairperson Wood called the meeting to order at 9:00 a.m.
Roll Call:
Committee Members (CM) Present: Beth Wood, Al Edge, Martin Baron, and Diane Bonetti
Absent: Delilah Vanderpool
Parks and Community Services Commission Liaison Present: Rich Guarienti
Staff Present: Paul McCreary, Parks and Community Services Manager, Anna Hudson, Recreation
Coordinator, Diane Guenther, Office Assistant
Oral Communications
CM Wood congratulated Rich Guarienti as Dublin’s Citizen of the Year. The Committee suggested a
display for the Senior Center, Staff will have the Graphics Artist create the display.
CM Wood thanked everyone for attending the Volunteer Recognition Event. CM Wood drafted a letter of
thanks to Julie Carter for organizing the successful event.
CM Wood commented that Burr Cain had brought a proposal to implement a “free lunch” program and
felt that it is important to acknowledge citizens who make proposals to the Committee. CM Wood drafted
a letter to acknowledge his proposal and that the idea will be considered.
CM Wood indicated Senior Support is seeking letters of recommendation to support their grant
application to ACTIA for transportation for low income seniors. Staff indicated letters of support would
come from Council.
Approval of the Minutes
THE FEBRUARY MINUTES WERE AMENDED AS FOLLOWS; UNDER OTHER BUSINESS
Guarienti suggested surveying the volunteers add “and residents of Wicklow Square.” THE
COMMITTEE UNANIMOUSLY APPROVED THE MINUTES OF THE FEBRUARY 7, 2008
MEETING AS AMENDED WITH CM WOOD ABSTAINING. MOTION BY CM BONETTI AND
SECONDED BY CM EDGE.
Written Communication- None
Unfinished Business
L.I.F.E. EVENT OVERVIEW
Staff provided an event overview, including Committee and Subcommittee action and input and included
an event schedule. Doug McConnell has agreed to be the keynote speaker. There will be no parallel
activities during the keynote speech so that all may attend. However, activities will be offered before and
after the speaker. The event will not require pre-registration but pre-registration will be available as a tool
to gauge how much food to prepare. Staff is still seeking sponsors.
CM Edge recommended that there be no signing-in when arriving at the event.
CM Edge commented on the lack of handicap parking spaces. Approximately 20 temporary handicap
spaces will be marked off on the day of the event. CM Edge feels there is a lack of handicap spaces in
CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE
MINUTES OF MARCH 6, 2008
Page 2 of 4
general. Staff suggested that this issue be revisited when the parking lot is due to be resealed and re-
striped.
CM Baron noted the Life Event Subcommittee did not meet during the last month. The Subcommittee
had recommended additional Subcommittees; Staff noted that the program plan is still being developed
and that employees and volunteers will be assigned by Anna when needed.
CM Wood asked if the Committee accepted the recommendations of the subcommittee during the
February meeting. Staff indicated the recommendations were taken under advisement. Staff and the
Subcommittee will meet prior to the April Committee meeting. Staff is seeking feedback from the
Advisory Committee about the activity portion of the event and noted that a part-time person will be
brought in to help with the event planning.
The Committee engaged in a discussion about how the Committee should operate; between what the
Committee recommends and what Staff implements. CM Baron would like to see progress in this area.
Staff indicated how they took the Subcommittee recommendations from the last meeting and incorporated
them into the Event Overview.
CM Baron asked how does Staff want Committee members to provide input. Event input/comments are
to provide to CM Baron and Vanderpool who will relate them to Anna. Committee business should be
directed to McCreary.
Several Committee Members recommended some type of display for the Senior Center lobby advertising
Doug McConnell as the keynote speaker.
CM Edge recommended that quiche due to its’ high calorie count should not be served and to use hot
dogs instead. Staff commented quiche was a good way to showcase the good food the chef prepares.
CM Wood asked for promotions plan at the next Committee meeting. Committee members were asked to
send their marketing suggestions to CM Baron.
New Business
AMBASSADOR PROGRAM
At the February meeting, the Committee agreed and supported the proposed mission statement for the
Ambassador Program as follows:
The Ambassador Program promotes and supports a high quality of life for older adults by
connecting them with people, programs, and services to meet their recreational needs and maintain
independent lifestyles. It provides community outreach to attract new patrons as well as methods to
welcome and retain them as customers. The Ambassador Program helps combat loneliness and isolation
by strengthening social connections and enhancing transportation options to the Senior Center. It also
provides a conduit to other organizations providing human services to meet the specific needs of older
adults.
Staff provided the Committee with an outline of the proposed program components. This program is an
umbrella to many smaller programs. The focus this year is the Greeter Program.
Staff provided the Committee with an overview of the Greeter Program plan and the four types of typical
customers who attend the Senior Center.
CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE
MINUTES OF MARCH 6, 2008
Page 3 of 4
CM Baron recommended providing people with a list of connections, such as services or events with
contacts.
Guarienti recommended giving “samples” of what you do, engage people in conversation, be out in front
not behind a desk.
CM Wood recommended placing a nice desk or table near the front door with a membership packet and
welcome gift. A computer with internet access should also be available. She recommended that the
position not be a clerk job but one of prestige. This should be a much respected position. This person
would not hand out coffee. Committee members recommended that they take turns being an Ambassador.
CM Wood provided handouts to the Committee. She had conducted some research on her own and
examined existing Ambassador Programs. She explained that one definition of an ambassador is a
diplomat, a high ranking individual to be a representative. CM Wood asked for more definition, define
scope and what is required of an Ambassador.
CM Wood read the following suggestions for the program mission into the minutes:
Builds on and expands the outstanding efforts undertaken by Dublin Seniors since 1997. Because of the
success of the original Senior Center program, the Ambassador Program now comes together to expand
the program’s scope to the wider community.
Promotes and supports a high quality of life for older adults by connecting our senior leaders with other
leaders in the Tri-Valley area as a great way to develop mutual respect between people and to share our
core values. This connection is developed around personal exchanges and first hand experience with
people and organizations outside of the Dublin Senior Center. The Ambassador leaders travel under the
banner of the City of Dublin and represent our City’s courage, and openness.
CM Wood also recommended the first paragraph be added as a lead into the mission statement.
CM Wood stated the program as an outward facing program.
CM Edge feels the program would be like a mini-concierge.
Commissioner Guarienti asked how you would recognize an ambassador. East Bay Regional Park
District uses polo shirts, possibly a pin could be used to identify the individual and not be designated as
clerk position.
CM Baron asked what the first milestone is. Staff indicated May is the anticipated start date for the
Greeter Program. The job description is being finalized.
Staff commented that the handout provided by CM Wood would be useful for the outreach portion of the
program anticipates for next fiscal year.
CM Baron suggested utilizing community leaders; people who are ready to transition from retirement.
CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE
MINUTES OF MARCH 6, 2008
Page 4 of 4
Other Business
CM Baron commented that every time he participates in an activity at the Center he must sign a
liability/release waiver; he would like to find a way to get away from this practice.
CM Baron notified the Committee he made a suggestion to the Mayor and Councilmember Sbranti
regarding a “don’t use bad language” initiative.
CM Baron commented on an interview about the next group of boomers coming through. He suggested
that people who are entering the “boomer age” could come to the Senior Center and there would be an
information/resource room, a guide for resources as boomers approach retirement age. Suggesting this
would be a way to get people into the Center and the City could become known for this. The Committee
had a discussion about what this might look like.
CM Wood commented that these would be things for Staff to think about.
Guarienti gave an overview of the last Parks and Community Services Commission meeting, which was
held jointly with the Heritage and Cultural Arts Commission to review the Kolb Ranch plan. They also
reviewed Phase One of the Fallon Sports Park, it is anticipated that the park will be developed in four
phases.
Guarienti briefly reviewed the CPRS conference he attended. CM Wood requested that Guarienti be
added to the next agenda to review a workshop topic in more detail.
CM Wood asked the status of the 2008-09 Council goals. The next step will be the ranking of programs;
on March 31st Council will take community input and the budget hearings will be late in June.
CM Wood noted the Committee has stopped working on the marketing plan while waiting for the City
survey to be completed. She expressed concern about not loosing sight of our marketing plan while
waiting for the results and does not want to loose momentum. Staff indicated all Dublin residents can
participate in the online forum this spring and the results of the survey will be available in July. CM
Wood would like the information before it becomes part of the strategic plan.
CM Baron stated every good marketing plan has an annual review and suggested this might be an agenda
item.
Adjournment
Being no further business, the meeting was adjourned at 11:50 a.m.
Respectfully submitted,
__________________________________
Diane Guenther
Office Assistant
APPROVED:
___________________________________
Beth Wood
Chairperson
AGENDA STATEMENT
SENIOR CENTER ADVISORY COMMITTEE
MEETING DATE: April 3, 2008
SUBJECT: “Come to Life” Event
Report Prepared by Anna Hudson, Recreation Coordinator
ATTACHMENTS: Conceptual Event Logo and Flyer Designs
RECOMMENDATION: Receive report and provide input on promotional concepts
FINANCIAL STATEMENT: None
DESCRIPTION: In March 2008, the Advisory Committee provided input on the final
event plan and asked Staff to report back in April on the promotional plans for the event. On March 13,
Staff met with the marketing subcommittee to discuss potential strategies to promote the event. The
Committee felt the event name LIFE: Mindquest would be confusing for those who do not regularly
attend the Senior Center, and that it did not create a sense of urgency or interest to attend the event.
The marketing subcommittee recommended renaming the event “Come to Life – Play, Explore, Connect”.
The subcommittee recommended that promotional materials emphasize the fun and free activities planned
for the event. It was suggested that Doug McConnell and Bay Area Backroads be highlights since that
will be a major hook for the event. The City’s Graphics Technician has developed two conceptual
designs and an event logo for consideration by the Committee, which are attached.
Since this event is free and open to the public, the marketing subcommittee recommended that no pre-
registration be required to encourage more attendance.
Components of the “Come to Life” event
A delightful, fun 25-minute act featuring a man and his best friend, “Dana and Lacey” will be the
Opening Act. Dana and his canine friend will create the mood for the theme of the day.
Mayor Janet Lockhart will welcome seniors and introduce the keynote speaker, Doug McConnell, Host of
Bay Area Backroads and co-founder of OpenRoad TV, The Travelers’s Video Guide to the American
West. Doug will talk about fun and interesting stories from his travels and explain how travel and
exploration contributes to a healthy and happy mind.
COPIES TO:
G:\SRCTRADVCMTE\Statements\2008\40308 Come to Life Event Overview draft ah.doc ITEM NO.: 6.1
2 of 3
Lunch will be served starting at 12:00 p.m. and will feature assorted piadine wraps (flatbread topped with
cool salads that you fold & eat like a sandwich) from Tomatina, along with flavored LIFE vitamin water.
Since there will not be pre-registration for the event, food will be ordered for 300 people and be served
until it is gone. Staff will solicit donations from local retailers to offset the cost of the nutritional drink.
The afternoon will consist of fun-filled activities to promote laughter and playfulness in all who attend.
The senior theatrical experts Stagebridge, a seven-person team, will perform a 30-minute interactive
improvisational act called “Antique Witty’s”, a spoof from TV’s Antique Road Show. Staff is securing
contracts with other roving entertainment for the afternoon, such as an illusionist, clown to make balloon
animal hats, and musicians. The afternoon will feature carnival-like games including a cake walk, hands-
on craft projects and interactive games like the Wii. In order to encourage participation in all of the
activities, participants will receive tickets to be entered a drawing for a significant door prize. The more
they participate, the more chances they will have to win. The tickets will explain the benefits of the
activity to their health and mind (i.e. increased seratonin levels and happiness; better memory retention,
etc.)
Staff also has recruited the Heritage Center Museum Director to help with the Imagination Station. She
will offer two fun “Spark a Memory” crafts to spark nostalgia. A Memory Lane exhibition will be
featured in the Pre-function area displaying historical photos of Dublin’s past to spark more conversation
about memories of Dublin as well as evoke conversation between attendees.
Commemorative gifts will be passed out to participants if they complete a brief survey. Staff
recommends giving out a “Happy Face” pen which doubles as a fun, bubble maker. Staff will also give
out sticky notes featuring the Dublin Senior Center vision statement, Come to Life logo and phone
number.
Following is the event schedule:
10:00 am Door Opens – Fun interactive greeters and all the rooms are open for activities
10:30 am “Warm-up” Act – “Dana and Lacey”
11:00 am Welcome and Introduction by Mayor Lockhart
11:05 am Doug McConnell’s Presentation
12:00-12:30 pm Ballroom A (facing Wicklow )
Lunch Served – Seating available in ballroom, lounge and patios.
12:00 - 2:00 pm Ballroom B (by Stage)
“Antique Witty’s Interactive Play” (12:30 to 1:00 p.m.)
In the Pre-function Hallway
Memory Lane (a collection of photos of Dublin’s past)
In Room A
Carnival Games plus Wii Station
In Room C
“Spark a Memory” Craft 1 and “Photo Project” Craft 2
In Room D
Craft 3 TBA
Craft 4 TBA
Meeting Room
Golf Putting
Side Front Patio
Ping Pong
Bocce Ball
Back Patio (near Amador)
Cake Walk
3 of 3
12:00 to 2:00 Giveaway bubble pen to all; post-it notes with vision statement and activity
coupons in exchange for a completed survey as participants leave the event.
Coupons to Return the following Week
Each participant from the Saturday event will receive a $1 off coupon to be redeemed toward a drop-in
activity of their choice, or $1 off any one lunch item during the week of May 19th. Those Saturday
attendees may return to the Senior Center to enjoy activities offered between the hours of 9:00 a.m. to
5:00 p.m. Some activities, normally offered before 4:00 p.m., will be extended to 5:00 p.m. Staff can
count all the redeemed coupons to gauge success and report how many people return to enjoy
participating in more fun activities at the Dublin Senior Center.
Publicity
Staff has reviewed the input given by the marketing subcommittee and proposes the following
promotional techniques for the event.
• Work closely with Doug’s public relations organization on how to best promote his appearance
• Post the “Come to Life” event in the scroll on the homepage of the City website, as well as the
special events page and Senior Center page.
• Update search engine on the city website to easily find the Come to Life event details
• Utilize existing department customer database to email information to older adults
• Request the Mayor to mention the event during her “Mayor’s Report” on CTV 30.
• Ask local service organizations to e-mail the flyer to their members
• Print out business card size handouts to inform customers at upcoming events and encourage them
to give to a friend
• Purchase large ads in the local newspapers
• Distribute press releases to the Valley Times, San Ramon Sentinel, Pleasanton Weekly, Livermore
Independent, KKIQ, and Our Town Monthly
• Full page ad on the inside back cover of the summer edition of “The Guide”
• Submit publicity for cable release to run entire month of May on Channel 30
• Use Library Showcase to promote the Life event (as available)
• Look into possibly of purchasing the AARP mail labels within a 15 mile radius of Dublin.
• Create large posters to post in civic buildings
• Create “Come to Life” stickers for people to wear in April; have a reward for wearing them at
events in May.
• Distribute t-shirts to several dozen volunteers to wear during the month of May.
• Make and hang a large banner advertising the event in front of the Senior Center on Amador
Valley Blvd.
• Drop off individual flyers for residents of Sunny Glen, The Groves, Wicklow and other senior
living facilities
• Mail invitations to homeowners who have lived in their home for 20 years or more.
RECOMMENDATION: Staff recommends the Committee receive the report.
Dublin Senior Center—Creating rewarding friendships, intriguing activities and a lifestyle of possibilities
Dublin Senior Center
7600 Amador Valley Blvd.
Dublin, CA 94568
Information
call: (925) 556-4511
email: senior@ci.dublin.ca.us
www.ci.dublin.ca.us
imagination
station
FREE Even
t
!
FREE Foo
d
!
FREE Fun!
interactive
funspark
a memory!
games
magiccrafts
catch
a funny!
What are you waiting for?
come to life...
play explore connectplay explore connect
saturday
MAY 17
10:00AM−2:00PM
saturday
MAY 17
10:00AM−2:00PM
at the Dublin Senior Center
KEYNOTE SPEAKER
Doug Mc Connell
Host of Bay Area Backroads and
Co-Founder of OpenRoad.TV
Dublin Senior Center—Creating rewarding friendships, intriguing activities and a lifestyle of possibilities
FREE Event!
FREE Food!
FREE Fun!
Dublin Senior Center
7600 Amador Valley Blvd.
Dublin, CA 94568
Information
call: (925) 556-4511
email: senior@ci.dublin.ca.us
www.ci.dublin.ca.us
play explore connectplay explore connect
What are you waiting for?
come to life...
saturday
MAY 17
10:00AM−2:00PM
saturday
MAY 17
10:00AM−2:00PMat the Dublin Senior Center
KEYNOTE SPEAKER
Doug Mc Connell
Host of Bay Area Backroads and
Co-Founder of OpenRoad.TV
interactivefun crafts sparka memory!games imaginationstation
play explore connectplay explore connect
your place your time your lifeyour place your time your life
what are you waiting for?what are you waiting for?
at the Dublin Senior Center
MAY 17MAY 17
at the Dublin Senior Center
MAY 17MAY 17
at the Dublin Senior Center
MAY 17MAY 17
saturdaysaturday
saturdaysaturday
saturdaysaturday
AGENDA STATEMENT
SENIOR CENTER ADVISORY COMMITTEE
MEETING DATE: April 3, 2008
SUBJECT: City of Dublin Intergenerational Golf Tournament
Report Prepared by Rich Jochner, Recreation Supervisor
ATTACHMENTS: None
RECOMMENDATION: Receive report and provide input
FINANCIAL STATEMENT: None
DESCRIPTION: For Fiscal Year 2007-2008 the City Council has two high priority
objectives related to expansion of teen sports and senior programming.
Teen sports programming has been expanded through the offering of new events including a dodge ball
tournament, kickball tournament to be held in April, a flag football tournament in May and a golf
tournament in June. Senior sports programming will include expansion into the sports of golf and tennis.
In addition to a golf tournament, senior golf and tennis groups and classes are slated to begin in summer
2008.
On Tuesday, June 24, an Intergenerational Golf Tournament will be held at Dublin Ranch Golf Course.
The tournament will begin at 1:00 pm with a “shotgun” start (all groups begin at once starting on different
holes). A dinner, silent auction and the presentation of awards will conclude the event.
In addition to meeting the Council goal for increasing sports programming, a secondary goal of the
tournament is to bring together recreational competitors of all ages to create intergenerational teams. The
intergenerational component will allow the City to combine individual players into groups (foursomes)
with the desire of mixing teens, adults and seniors when possible. The tournament will serve the
community by providing a combined social opportunity for teens, adults and seniors which also promotes
fitness and health.
The tournament will be conducted using a “scramble” format. In a scramble, each player tees off on each
hole. The best of the tee shots is selected and all players play their second shots from that spot. The better
of the second shots is determined, then all play their third shots from that spot, and so on until the ball is
holed. Handicaps are not used in this division. Several contests at selected holes on the course will be
offered throughout the event such as longest drive, closest to the pin, and a hole in one award. A putting
competition will be conducted near the clubhouse.
COPIES TO:
ITEM NO.: 7.1
G:\SRCTRADVCMTE\Statements\2008\4-3-08 Item 7.1 Intergenerational Golf Tournament.doc
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Preliminary individual entry fees are $65 per adult and $30 per senior or teen. All entry fees will include
green fees, golf cart and dinner. Dinner will consist of marinated grilled chicken, BBQ pork ribs, pasta
and green salads, mashed potatoes, corn on the cob, and dessert.
The tournament will provide a unique opportunity for golfers and local business people to play in a high
quality recreational event that includes food, prizes and contests of skill. The tournament will focus on
entertainment value rather than being of a purely competitive event. The golf course itself is conducive to
this as the abundance of par 3 and shorter holes will speed up play and be an advantage to senior and
junior participants. The price is an exceptional value for this type of event and for seniors and teens the
entry price is far less than that of just a normal greens fee. A limited amount of golf clubs will be
available for use through the City. Sponsorships will be encouraged from local businesses to help
underwrite the event.
Staff’s goal is to attract both older and younger golfers with this low-cost opportunity. Marketing efforts
will be focused on teens and seniors through the use of flyers and posters, contacting high school and
junior golf groups, senior golf groups, senior centers, senior housing units and local businesses. Staff will
also target adults and local businesses to increase tournament attendance and ensure a successful event.
The participation target is to have at least 18 foursomes or 72 participants. Of those foursomes, the goal is
to have 50% contain at least one senior or junior participant.
If successful, Staff envisions the tournament becoming an annual event. The tournament will be another
opportunity to promote Dublin’s golf course, City sponsored golf programs (which will be moved to
Dublin Ranch Golf Course in summer 2008), and other City events and programming.
Any revenues above costs will be used to supplement registration fees for future youth sports programs.
RECOMMENDATION: It is recommended that the Senior Center Advisory Committee
receive the report and provide input on the tournament.
AGENDA STATEMENT
SENIOR CENTER ADVISORY COMMITTEE
MEETING DATE: APRIL 3, 2008
SUBJECT: 2008 Winter Quarterly Report
Report Prepared by, Anna Hudson, Recreation Coordinator
ATTACHMENTS: Attendance Report
RECOMMENDATION: Receive Report
FINANCIAL STATEMENT: None
DESCRIPTION: The Dublin Senior Center continues to provide a variety of activities
that strengthen participants' physical, cognitive and mental wellness. Staff continues to work
cooperatively with other agencies, such as Las Positas Community College Quest Program, Dublin Adult
School and Amador Valley Adult School, to provide a variety of activities that challenge the mind, body
and spirit of the senior community. Following is the summary of attendance during the 2007-2008 winter
quarter which includes the months of December, January and February.
Senior Center Winter Attendance Comparison
Attendance 2008 2007 2006 2005 2004
Total Days 906 960 640 492 43
Programs & Activities 8,570 7,985 6,846 5,782 5,897
Total Attendance 9,476 8,945 7,486 6,274 6,328
Ave. Daily Attendance 175 149 117 108 106
Total Volunteer Hours 2,390 2,345 2,796 1,869 1,833
Attachment 1 is a detailed attendance report. The overall attendance at the Senior Center has shown
steady growth in the attendance despite the two week maintenance closure that was new this year.
December
December van trips included Holiday Gourmet, Gold Country and to see the play “White Christmas”.
The Hollyday Affair to Remember Dessert and Dance attracted 58 participants, and 113 people attended
the Holiday Luncheon. Several new and repeat workshops were offered during December, including
Wreath Making, Computer Photo Organizing, and Meet the Author. The Center was open two
Wednesday evenings in which 16 people participated in various games. The Center was closed the last
week of the month for facility maintenance.
COPIES TO:
ITEM NO.: 7.2
G:\SRCTRADVCMTE\Statements\2008\Drafts\4-3-08 Item 7.2 Winter Quarterly Report.doc
January
The Center was closed for the first week of January for continued maintenance and also closed for Martin
Luther King Day. Las Positas Community College classes began their Spring Semester on January 22.
During the month several new activities including Easy Intermediate Line Dance and the Sunday Center
Stage Matinee, were added. The Foundation offered a casino trip to Jackson. Several new workshops
were offered including Pilates Falls Prevention Exercise Class and a LIFE Workshop on Estate Planning.
Additionally, the AARP Mature Driver Course was offered. The New Year Special Luncheon attracted
80 people and the Crossing Cultures: Discover Australia/New Zealand Luncheon had 44 people in
attendance. A day trip was offered to Bay Area Classics #2 which included a visit to the Wells Fargo
Museum, Musee Mecanique & Fisherman's Wharf. The Heritage and Cultural Arts Division sponsored a
joint concert and dance featuring the big band sounds of “3 o’Clock Jump”, a 17-piece band, attracting
over 90 dance and music enthusiasts.
February
A new weekly class was added this month, Senior-to-Senior Connection on Wednesdays where seniors
can connect with high school or college seniors to learn such things as to how to navigate their cell phone,
use a digital camera, or play board games. Additionally, new workshops included a Decadent Dessert
Cooking and Online Auction Basics. This month three special luncheons were offered which included the
Music Appreciation Luncheon featuring the Livermore Opera and cast of Carmen that attracted 68
participants, the Friendship Luncheon had 70 participants and the Crossing Cultures: Discover Portugal
Luncheon had 63 people in attendance. The LIFE Workshop on Healthy Joints, Spine and Muscles
attracted 6 participants. A Superbowl Party was offered and 13 people attended. The Foundation offered
a casino trip to Colusa. The movie Million Dollar Baby attracted 10 people. Day trip offerings included
Golden Gate Fields, Steinbeck Tour and a Chocolate Tour. The Center was closed for President’s Day.
USE OF SENIOR CENTER FOR OTHER CITY PROGRAMS
The City’s senior programs were held Monday through Friday from 9:00 A.M. to 4:00 P.M., and
Wednesdays from 4:00 P.M. to 9:00 P.M. When the Senior Center is not being used for senior programs,
the City schedules are variety of other community classes and programs at the facility. During the winter
there were eight community classes held in the evenings including Country Line Dance, Ballroom Basics,
East Coast Swing, Jazzercise, ART Experience for Kids, Retirement Planning, and Estate Planning.
Following is a summary of community classes offered during the winter quarter.
Community Classes Summary (Dec-Feb)
Rental Type 2008 2007
Total Number of Classes 8 7
Total Class Hours 91 103
SENIOR CENTER RENTALS
The Dublin Senior Center is available for rental by the community on Friday evenings, Saturdays and
Sundays. During the winter quarter there were 15 private facility rentals, which was an increase of one
rental compared to the winter of 2007. Following is a summary of facility rentals.
Senior Center Rental Comparison Summer (Dec-Feb)
Rental Type 2008 2007
Total Number of Rentals 15 14
Total Rental Hours 121 100
RECOMMENDATION:
Staff recommends that the Senior Center Advisory Committee receive the report.
ATTACHMENT 1
ACTIVITY TITLE Dec Jan Feb TOTAL
50+ Fitness 179 80 217 476
AARP Mature Driving 22 22
Advisory Committee 5 5 4 14
American Mah Jong 25 29 53 107
Art 34 23 31 88
Bingo 74 107 113 294
Bridge (3) 185 210 269 664
Bunco (new) 24 26 22 72
Computer 1-on-1 6 5 13 24
Computer Evening (new) 0 4 1 5
Crossing Cultures 44 63 107
Day Van Trips 42 28 40 110
Diabetes by AC Health Dept (new) 0 39 0 39
ESL Living Skills 12 11 12 35
Food Distribution 578 602 759 1939
Foundation Meeting 10 10 10 30
Health Screening by Senior Support 7 7
HICAP 3 2 2 7
Jazz Dance (new) 18 36 42 96
Laughter Yoga 4 12 12 28
LIFE workshops on Wed Nite 7 6 13
Line Dance (three) 146 335 298 779
Lunch (a-la-carte days) 317 439 526 1282
Moving Body 42 39 82 163
Path Wanderers 33 30 19 82
Pilates 19 44 25 88
Pinochle 11 10 8 29
Poker 36 49 34 119
Quilting 16 28 28 72
Reading Group 4 11 15
SmartEats Cooking 25 35 54 114
Sunday Matinee (new) 38 10 48
Special Luncheon 113 80 138 331
Tai Chi Chih 20 37 49 106
Tattle Tales 15 3 16 34
Thursday Lunch (regular) 28 54 22 104
Trail Trekkers 34 67 80 181
Transit Training (new) 4 4
Travel Presentation 9 9
Watercolor 78 34 127 239
Wednesday Night Games (new) 16 22 22 60
Wii (new) 0 15 0 15
Writing for Comp 43 42 75 160
Senior to Senior (new) 5 5
Holly day Dessert Dance (new) 58 58
Photo Organizing Workshop (new) 19 19
Superbowl Party Special Event 13 13
Pilates Falls Prevention Workshop (new) 11 11
DUBLIN SENIOR CENTER ATTENDANCE REPORT – WINTER 2008
Meet the Author Workshop (new) 8 8
Delectable Desserts Workshop (new) 18 18
Online Auction Basics Workshop (new) 8 8
Drop In 16 per day 240 288 378 906
Total 2604 3109 3763 9476
# Days 15 18 21 54
Average Attendance 174 173 179 175
Volunteer Hours office 482.50 424.50 513.00 1420.00
Volunteer Hours kitchen 274.00 324.50 371.00 969.50
Total Volunteer Attendance 756.50 749.00 884.00 2389.50
AGENDA STATEMENT
SENIOR CENTER ADVISORY COMMITTEE
MEETING DATE: April 3, 2008
SUBJECT: Identification of Senior Center from Amador Valley Boulevard
Report by Paul McCreary, Parks and Community Services Manager
ATTACHMENTS: Site Plan
RECOMMENDATION: Receive report and recommend moving forward with Alternative 1
and requesting funding from the Foundation for the preferred
location for an electronic reader board.
FINANCIAL STATEMENT: None
DESCRIPTION: Currently the Senior Center sign is not visible from Amador Valley
Boulevard. New customers have commented that when passing by the facility on Amador Valley there is
nothing that identifies it as a Senior Center. The City Council has a high priority objective to improve
identification of the Senior Center from Amador Valley Boulevard. Staff has prepared several
alternatives for consideration by the Advisory Committee to improve facility identification.
Background
The existing facility sign is located by the entrance to the parking lot, about 30 yards south of the
intersection of Amador Valley Boulevard (AVB) and Donohue Drive. After the facility opened, Staff
received suggestions from the public that more signs are needed on AVB. In response the City installed
several street signs; two in the median and one on the stoplight pole at Starward Drive. However, easy
identification of the facility continues to be an issue.
Existing Alternatives
When preparing the budget, Staff considered two alternatives for the project. The alternatives were based
on the Council’s existing objective to provide better signage on AVB. The first alternative is to install
raised lettering on the curved sound-wall that faces AVB. There is existing in-ground lighting for the
wall so the lettering would be lit at night, with no additional cost. The lettering would be visible from
both directions on AVB, and from Starward and Donohue Drive.
The other alternative that was considered when preparing the budget was to install a second monument
sign to replicate the existing sign at the entrance to the Senior Center parking lot, near Anderson’s. This
monument sign would be located at the top of the turf area, near the corner of AVB and Donohue Drive.
It would only be visible from westbound AVB and Donohue Drive. However for traffic on eastbound
COPIES TO:
ITEM NO.: 7.3
G:\SRCTRADVCMTE\Statements\2008\4-3-08 Item 7.3 Identification from AVB.doc
2 of 2
AVB there is a sign in the median and one on the stoplight at Starward, with an arrow pointing right, into
the Senior Center parking lot.
Electronic Reader Board
At the February Committee meeting during other business, the Committee Members asked for an update
on this Council objective, and whether or not it included an electronic reader board. Staff indicated two
alternatives were being considered for a sign, but not a reader board. The Committee Members suggested
that an electronic reader board be considered for this objective.
Staff has conducted preliminary research into options for an electronic reader board. Depending on the
location, the preliminary estimated cost to install a reader board ranges from $12,000 to $20,000. This
exceeds the FY 2007-2008 budget, which is $5,000. Either Alternative 1 or 2 could be completed within
the existing budget.
Staff has identified two potential locations for an electronic reader board. The first is the location of the
proposed monument sign at AVB and Donohue in Alternative 2. For this option a monument sign,
similar to the existing one at the entrance to the parking lot, would be constructed to accommodate an
LED reader board. As in Alternative 2, the reader board would only be visible from westbound AVB,
Donohue Drive and traffic exiting the Target shopping center. The estimated cost of this option is the
costliest at $20,000.
The second potential location would be on the exterior wall of the building at the intersection of AVB and
Donohue. This option would be more affordable because the reader board would not require a monument
sign with a foundation, or extensive trenching for electrical service. However it would only be visible
from westbound AVB and Starward Drive. It would also be visible for traffic stopped at eastbound AVB
and Starward.
Summary
Since there are not enough funds in the budget to install an electronic reader board, Staff recommends
moving forward with Alternative 1 at this time, and then requesting funding from the Foundation to install
an electronic reader board during Fiscal Year 2008-2009. Staff recommends moving forward with
Alternative 1 because it would have the best visibility from all directions, would be lit at night and be the
most cost effective solution. It would accomplish the existing objective and leave the possibility for
installing an electronic reader board at either location on the site in the future.
RECOMMENDATION: Staff recommends the Advisory Committee recommends moving forward
with Alternative 1 and requesting funding from the Foundation for the preferred location for an electronic
reader board.
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AGENDA STATEMENT
SENIOR CENTER ADVISORY COMMITTEE
MEETING DATE: APRIL 3, 2008
SUBJECT: 2008-2009 Foundation Funding Request
Prepared by Anna Hudson, Recreation Coordinator
ATTACHMENTS: None
RECOMMENDATION: Receive report and provide input on potential items to request for
next Fiscal Year
FINANCIAL STATEMENT: None
DESCRIPTION: On an annual basis, Staff prepares a funding request for the Dublin
Senior Foundation. Staff is seeking input from the Committee on potential items for Fiscal Year 2008-
2009.
The Dublin Senior Foundation is a non-profit organization formed in 1997. Over the years the Foundation
has generously supported the programs at the Senior Center, and provided funds to purchase equipment.
The means by which the Foundation raises funds includes sponsoring fundraising events, securing grants,
providing workers for community events to generate funds on behalf of the Foundation, operating a
fireworks booth, and receiving private donations and memorial gifts.
The Dublin Senior Center Foundation has pledged their ongoing financial support to the Senior Center.
To accomplish this, the Foundation has established two donor walls at the Senior Center for patrons to
purchase engraved tiles, expected to potentially generate over $100,000.
In 2007-2008, the Foundation pledged over $11,000 to reimburse the City for the major purchases
including indoor benches (3), outdoor benches (2), a bicycle rack and art rails to for a rotating gallery
space.
In previous years the Foundation has donated items such as the wood podium, digital piano, large screen
television, and funds to offset the costs of senior ticket prices for the grand opening gala dinner. The
Foundation also contributed toward the purchase of the Senior Center van.
RECOMMENDATION
Staff recommends the Advisory Committee receive the report and provide input on potential items to
request for next Fiscal Year.
COPIES TO:
ITEM NO.: 7.4
G:\SRCTRADVCMTE\Statements\2008\Drafts\4-3-08 7.3 Foundation Funding Reques.doc