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HomeMy WebLinkAbout*August 15, 2023 Regular City Council Meeting AgendaAugust 15, 2023 Dublin City Council Regular Meeting Agenda 1 COUNCILMEMBERS City Council Chamber Melissa Hernandez, Mayor Dublin Civic Center Michael McCorriston, Vice Mayor 100 Civic Plaza Jean Josey, Councilmember Dublin, CA 94568 Dr. Sherry Hu, Councilmember www.dublin.ca.gov Kashef Qaadri, Councilmember Regular Meeting of the DUBLIN CITY COUNCIL Tuesday, August 15, 2023 Location: City Council Chamber 100 Civic Plaza Dublin, CA 94568 REGULAR MEETING 7:00 PM Additional Meeting Procedures This City Council meeting will be broadcast live on Comcast T.V. channel 28 beginning at 7:00 p.m. This meeting will also be livestreamed at www.tv30.org and on the City’s website at: https://dublin.ca.gov/ccmeetings Members of the public who wish to participate in the meeting electronically have the option of giving public comment via Zoom, subject to the following procedures: □ Fill out an online speaker slip available at www.dublin.ca.gov. The speaker slip will be made available at 10:00 a.m. on Tuesday, August 15, 2023. Upon submission, you will receive Zoom link information from the City Clerk. Speakers slips will be accepted until the public comment period ends, or until the public comment period on non-agenda items is closed. □ Once connected to the Zoom platform using the Zoom link information from the City Clerk, the public speaker will be added to the Zoom webinar as an attendee and muted. The speaker will be able to observe the meeting from the Zoom platform. □ When the agenda item upon which the individual would like to comment is addressed, the City Clerk will announce the speaker in the meeting when it is their time to give public comment. The speaker will then be unmuted to give public comment via Zoom. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS 3.1 Inspiration Studio USA Certificate of Recognition The City Council will present the certificate to Inspiration Studio USA. August 15, 2023 Dublin City Council Regular Meeting Agenda 2 STAFF RECOMMENDATION: Present the Certificate of Recognition. Staff Report Attachment 1 - Inspiration Studios USA Certificate of Recognition 3.2 American Muslim Appreciation and Awareness Month Proclamation The City Council will present the American Muslim Appreciation and Awareness Month proclamation. STAFF RECOMMENDATION: Present the proclamation. Staff Report Attachment 1 - American Muslim Appreciation and Awareness Month Proclamation 3.3 Employee Introductions New City of Dublin Staff members, Erika Spoon, Derek Teaderman, Monette Au, Tommy Cook, Brad Olson, Brian Spiller, and Aimee Dacumos will be introduced. STAFF RECOMMENDATION: Welcome the new City of Dublin Staff members. Staff Report 3.4 Public Comment At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 4.1 Approval of the June 20, 2023 Regular City Council Meeting Minutes The City Council will consider approval of the minutes of the June 20, 2023 Regular City Council Meeting. STAFF RECOMMENDATION: Approve the minutes of the June 20, 2023 Regular City Council Meeting. Staff Report Attachment 1 - June 20, 2023 Regular City Council Meeting Minutes 4.2 Summary Vacation of an Emergency Vehicle Access Easement Located at 5751 Arnold Road The City Council will consider approving a summary vacation of a portion of an Emergency Vehicle Access Easement (E.V.A.E.) located at 5751 Arnold Road, which conflicts with the planned improvements for the site and will be replaced with a new E.V.A.E. that aligns with the reconfigured parking lot. August 15, 2023 Dublin City Council Regular Meeting Agenda 3 STAFF RECOMMENDATION: Adopt the Resolution Summarily Vacating an Emergency Vehicle Access Easement Located at 5751 Arnold Road (Streets and Highways Code Chapter 4). Staff Report Attachment 1 - Resolution Summarily Vacating an Emergency Vehicle Access Easement Located at 5751 Arnold Road (Streets and Highways Code Chapter 4) Attachment 2 - Exhibits A and B to the Resolution - Legal Description and Plat Map 4.3 Authorizing City Manager to Purchase of Software Licenses and Related Computer Equipment with CDW Government, LLC in Excess of $45,000 The City Council will consider authorizing the purchase of software licenses and related computer equipment from CDW Government, LLC. in excess of $45,000 through April 30, 2026, with the potential for two one-year extensions. STAFF RECOMMENDATION: Adopt the Resolution Authorizing the City Manager to Purchase Software Licenses and Related Computer Equipment from CDW Government, LLC. in Excess of $45,000. Staff Report Attachment 1 - Resolution Authorizing the City Manager to Purchase Software Licenses and Related Computer Equipment from CDW Government, LLC. in Excess of $45,000 Attachment 2 - Exhibit A to the Resolution - Omnia Partners, Public Sector Master Agreement 4.4 Authorizing Staff to Purchase Computers and Related Equipment from Dell Marketing, L.P., in Excess of $45,000 The City Council will consider authorizing the purchase of computers and related equipment from Dell Marketing, L.P. in excess of $45,000 through June 30, 2024. STAFF RECOMMENDATION: Adopt the Resolution Authorizing the City Manager to Purchase Computers and Related Equipment from Dell Marketing, L.P. in Excess of $45,000 in Fiscal Year 2023-24. Staff Report Attachment 1 - Resolution Authorizing City Manager to Purchase Computers and Related Equipment from Dell Marketing, L.P. in Excess of $45,000 in Fiscal Year 2023-24 Attachment 2 - Exhibit A to the Resolution - NASPO ValuePoint Master Agreement and Amendments 1,2,3,4,5 and 6 4.5 Notice of City Engineer’s Receipt of Final Maps for Review for Tracts 8563, 8645, 8646, 8648, and 8671 The City Council will receive a notification of the City Engineer’s receipt of the Final Maps for review for Tracts 8563, 8645, 8646, 8648, and 8671, Francis Ranch Large Lot Map and Neighborhoods 1, 2, and 4. STAFF RECOMMENDATION: Receive the notification. Staff Report August 15, 2023 Dublin City Council Regular Meeting Agenda 4 4.6 Intent to Vacate Right-of-Way on Croak Road and Setting a Public Hearing The City Council will consider adopting a resolution of intent to vacate public street right- of-way on Croak Road between South Terracina Drive and Central Parkway for the Francis Ranch development (formerly East Ranch) and setting a public hearing. STAFF RECOMMENDATION: Adopt the Resolution of Intent to Vacate Right-of-Way on Croak Road and Setting a Public Hearing. Staff Report Attachment 1 - Resolution of Intent to Vacate Right-of-way on Croak Road and Setting a Public Hearing Attachment 2 - Exhibit Showing Portion of Croak Road to be Vacated 4.7 Acceptance of Work – Project No. ST0713, Citywide Signal Communications Upgrade - Conduit Installation for Future Fiber Interconnect on Dublin Boulevard Project The City Council will consider the acceptance of the Citywide Signal Communications Upgrade - Conduit Installation for Future Fiber Interconnect on Dublin Boulevard Project, CIP No. ST0713. The project installed a three-inch conduit on Dublin Boulevard between the Civic Center and San Ramon Road. STAFF RECOMMENDATION: Adopt the Resolution Accepting the Citywide Signal Communications Upgrade - Conduit Installation for Future Fiber Interconnect on Dublin Boulevard Project, CIP No. ST0713. Staff Report Attachment 1 - Resolution Accepting the Citywide Signal Communications Upgrade - Conduit Installation for Future Fiber Interconnect on Dublin Boulevard Project, CIP No. ST0713 Attachment 2 - CIP No. ST0713 4.8 Amendment to City Council Resolution 133-22 Approving the 2023 – 2031 Housing Element The City Council will consider an amendment to Resolution 133-22 approving the 2023 – 2031 Housing Element effective as of November 15, 2022. STAFF RECOMMENDATION: Adopt the Resolution Amending City Council Resolution 133-22 Approving the 2023 – 2031 Housing Element. Staff Report Attachment 1 - Resolution Amending City Council Resolution 133-22 Approving the 2023 - 2031 Housing Element 4.9 Actions Taken During City Council Recess The City Council will receive a report on the administrative actions taken during the City Council recess between June 21 and August 14, 2023, which were related to the Annual Street Resurfacing and Overlay projects, the Alamo Creek Fence Replacement Project, and an agreement with All City Management Services, Inc. for the provision of crossing guards. STAFF RECOMMENDATION: Receive the report. Staff Report August 15, 2023 Dublin City Council Regular Meeting Agenda 5 Attachment 1 - Resolution No. 69-23 - Approving Plans and Specifications and Delegating Authority to the City Manager to Award Construction Contracts for Annual Street Resurfacing Project, CIP No. ST0117 Attachment 2 - Resolution No. 70-23 - Approving the Plans and Specifications and Delegating Authority to the City Manager to Award a Construction Contract for Alamo Creek Park and Assessment District Fence Replacement Project, CIP No. PK0122 Attachment 3 - Resolution No. 71-23 - Delegating Authority to the City Manager to Approve an Agreement with All City Management Services, Inc. 4.10 Approval of Plans and Specifications, Award of Contract to Suarez & Munoz Construction, Inc., and Approval of a Budget Change for the Wallis Ranch Community Park Project, CIP No. PK0421 The City Council will consider approving the plans and specifications and awarding a construction contract to Suarez & Munoz Construction, Inc. for the Wallis Ranch Community Park Project. The project will construct the 8.75-acre Wallis Ranch Community Park located on three separate parcels between Tassajara Road and the Wallis Ranch residential development. The City Council will also consider approving a budget change to increase the project funding. STAFF RECOMMENDATION: Adopt the Resolution Approving the Plans and Specifications and Awarding a Contract to Suarez & Munoz Construction, Inc. for the Wallis Ranch Community Park Project, CIP No. PK0421, and approve the budget change. Staff Report Attachment 1 - Resolution Approving the Plans and Specifications and Awarding a Contract to Suarez and Munoz Construction, Inc. for the Wallis Ranch Community Park Project, CIP No. PK0421 Attachment 2 - CIP No. PK0421 Attachment 3 - Bid Results Attachment 4 - Budget Change Form Attachment 5 - Resolution No. 51-93 Certifying the Addendum and the Final Environmental Impact Report Eastern Dublin General Plan Amendment and Specific Plan Attachment 6 - Resolution No. 42-05 Certifying a Supplemental EIR and Adopting Mitigation Findings, Findings Regarding Alternatives, Statement of Overriding Considerations and Mitigation Monitoring and Reporting Program for Dublin Ranch West Project Attachment 7 - Resolution No. 116-21 Approving an Addendum to the Eastern Dublin Environmental Impact Report and the 2005 Dublin Ranch West Supplemental Environmental Impact Report, and Approving the Wallis Ranch Community Park Conceptual Plan 4.11 Annual Review of City’s Investment Policy The City Council will review the City’s Investment Policy as per the City’s annual practice. The policy includes an update to replace the titles of Administrative Services Director and Assistant Administrative Services Director with Finance Director and Assistant Finance Director, respectively, as approved by the City Council on June 20, 2023. The City Council will also consider adopting a resolution completing the Annual Review of the Investment Policy and designating positions authorized to complete investment transactions. While not required by statute, annual review of a local agency’s investment policy is August 15, 2023 Dublin City Council Regular Meeting Agenda 6 recommended by the California Debt and Investment Advisory Commission and is included as a requirement in the City Policy. STAFF RECOMMENDATION: Adopt the Resolution Approving the 2023 Annual Review of Investment Policy and Delegation of Authority to Complete Investment Transactions. Staff Report Attachment 1 - Resolution Approving the 2023 Annual Review of Investment Policy and Delegation of Authority to Complete Investment Transactions Attachment 2 - Exhibit A to the Resolution - Statement of Investment Policy for the City of Dublin Attachment 3 - 2023 Statement of Investment Policy for the City of Dublin (redline) 4.12 City Treasurer’s Informational Report of Investments for the Quarter Ending June 30, 2023 The City Council will receive an informational report of the City’s investments through the quarter ending June 30, 2023 including a monthly transaction ledger. The City’s investment portfolio for this period totaled $401,109,378 (market value) with an average market yield of 4.92%. As required by the Policy, the City Treasurer (Finance Director) affirms that the City is able to meet its expenditure requirements for the next six months. STAFF RECOMMENDATION: Receive the City Treasurer’s Informational Report of Investments for the Quarter Ending June 30, 2023. Staff Report Attachment 1 - City of Dublin Investment Report for Period Ending June 30, 2023 Attachment 2 - Transaction Ledger - April through June 2023 4.13 Payment Issuance Report and Electronic Funds Transfers The City Council will receive a listing of payments issued from June 1, 2023 – June 30, 2023, totaling $9,962,380.56 and July 1, 2023 – July 31, 2023, totaling $10,081,559.88. STAFF RECOMMENDATION: Receive the reports. Staff Report Attachment 1 - Payment Issuance Report for June 2023 Attachment 2 - Payment Issuance Report for July 2023 4.14 Appointments to the City Council 2023 Ad Hoc Audit Review Committee The City’s independent auditor, Badawi and Associates, has commenced the field work necessary to complete the Annual Comprehensive Financial Report for the year ending June 30, 2023. The City Council will consider the establishment of an Ad Hoc Committee comprising two members of the City Council, who will review the audit process and final report with the auditors. STAFF RECOMMENDATION: Confirm the Mayor’s recommendation of Mayor Hernandez and Councilmember Qaadri as the 2023 Ad Hoc Audit Review Committee. Staff Report August 15, 2023 Dublin City Council Regular Meeting Agenda 7 4.15 Approval of Plans and Specifications, Award of Contract to American Asphalt Repair & Resurfacing Co., Inc. for the Annual Street Resurfacing Project, CIP No. ST0117 The City Council will consider approving the plans and specifications and awarding a construction contract to American Asphalt Repair & Resurfacing Co., Inc. for the Annual Street Resurfacing Project. The project will resurface multiple street segments with a slurry seal that will prolong the life of the existing pavement surface. STAFF RECOMMENDATION: Adopt the Resolution Approving the Plans and Specifications and Awarding a Contract to American Asphalt Repair & Resurfacing Co., Inc. for the Annual Street Resurfacing (July 2023 Slurry Seal) Project, CIP No. ST0117. Staff Report Attachment 1 - Resolution Approving the Plans and Specifications and Awarding a Contract to American Asphalt Repair & Resurfacing Co., Inc. for the Annual Street Resurfacing (July 2023 Slurry Seal) Project, CIP No. ST0117 Attachment 2 - CIP No. ST0117 Attachment 3 - July 2023 Slurry Seal Project Location Map Attachment 4 - July 2023 Slurry Seal Bid Results 4.16 Amendment to the Agreement with Civica Law Group for Special Counsel Legal Services The City Council will consider approving an amendment to the agreement with Civica Law Group for special counsel legal services related to code enforcement activities. STAFF RECOMMENDATION: Adopt the Resolution Approving the First Amendment to the Agreement with Civica Law Group, APC for Special Counsel Legal Services. Staff Report Attachment 1 - Resolution Approving the First Amendment to the Agreement with Civica Law Group, APC for Special Counsel Legal Services Attachment 2 - Exhibit A to the Resolution - First Amendment to the Agreement Between Civica Law Group, APC and the City of Dublin for Special Counsel Legal Services 4.17 East Ranch Affordable Housing Agreement (PLPA-2020-00028) The City Council will consider approval of an Affordable Housing Agreement with TH East Ranch Dublin, LLC, an affiliate of Trumark Homes, LLC, associated with the development of the East Ranch project. The East Ranch project is the development of a 165.5-acre site with a 573-unit residential project consisting of six neighborhoods, two neighborhood parks totaling 11.5 acres, and a two-acre Public/Semi-Public site reserved for affordable housing located on Croak Road east of Fallon Road. STAFF RECOMMENDATION: Adopt the Resolution Approving an Affordable Housing Agreement Between the City of Dublin and TH East Ranch Dublin, LLC, for the East Ranch Project. Staff Report Attachment 1 - Resolution Approving an Affordable Housing Agreement Between the City of Dublin and TH East Ranch Dublin, LLC, for the East Ranch Project Attachment 2- Exhibit A to the Resolution - Affordable Housing Agreement Attachment 3 - City Council Staff Report dated April 18, 2023 (without attachments) 5. WRITTEN COMMUNICATION – None. August 15, 2023 Dublin City Council Regular Meeting Agenda 8 6. PUBLIC HEARING 6.1 Dublin Municipal Code Amendment to Section 8.84.140.I “Real Estate Directional Signs” (PLPA-2023-00017) The City Council will consider City-initiated amendments to the Dublin Municipal Code in response to complaints related to Real Estate Directional Signs (aka “open house signs”). The City Council will consider adopting amendments to Dublin Municipal Code Section 8.84.140.I “Real Estate Directional Signs” to increase the number of open house signs allowed for each property, modify the minimum sidewalk clearance in conformance with the Building Code, require signs to be removed by 5:30 p.m., and clarify the City’s enforcement authority. STAFF RECOMMENDATION: Conduct the public hearing, deliberate, and waive the reading and INTRODUCE the Ordinance Approving Amendments to Dublin Municipal Code Section 8.84.140.I “Real Estate Directional Signs.” Staff Report Attachment 1 - Ordinance Approving Amendments to Dublin Municipal Code Section 8.84.140.I Real Estate Directional Signs Attachment 2 - Real Estate Directional Sign Comparison Table Attachment 3 - Planning Commission Resolution No. 23-04 Attachment 4 - Letter from David Stark, Bay East Association of Realtors Item 6.1 - PowerPoint Presentation 7. UNFINISHED BUSINESS 7.1 Inclusionary Zoning and In-Lieu Fee Feasibility Study and Commercial Linkage Fee Nexus Study The City Council will receive a report on the Inclusionary Zoning and Affordable Housing In-Lieu Fee Feasibility Study and the Commercial Linkage Fee Nexus Study. The City Council will be requested to provide feedback and direction on key policy decisions. This feedback will be used to prepare updates to the Inclusionary Zoning Regulations, Affordable Housing In-Lieu Fee, and Commercial Linkage Fee programs in accordance with the City’s Two-Year Strategic Plan. The updates to these programs will be considered for adoption at a future meeting. STAFF RECOMMENDATION: Receive the report and provide feedback and direction. Staff Report Item 7.1 - PowerPoint Presentation 8. NEW BUSINESS 8.1 Introduction of an Ordinance Amending Chapter 4.20 (Massage Establishments and Massage Services) of the Dublin Municipal Code The City Council will consider introducing an Ordinance amending the Dublin Municipal Code to reflect new requirements for Massage Establishments operating within the City and to update the Code for clarity and enhanced public safety. August 15, 2023 Dublin City Council Regular Meeting Agenda 9 STAFF RECOMMENDATION: Waive the reading and INTRODUCE the Ordinance Amending Section 4.20 (Massage Establishments and Massage Services) of the Dublin Municipal Code. Staff Report Attachment 1 - Ordinance Amending Chapter 4.20 (Massage Establishments and Massage Services) of the Dublin Municipal Code Attachment 2 - Exhibit A to the Ordinance - Chapter 4.20 (Massage Establishments and Massage Services) - Redline Version Attachment 3 - Chapter 4.20 (Massage Establishments and Massage Services) - Clean Version Item 8.1 - SB343.pdf Item 8.1 - PowerPoint Presentation 9. OTHER BUSINESS Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). 10. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility. Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion.