HomeMy WebLinkAbout02-27-2023 PCSC Agenda Packet1
February 27, 2023 Dublin Parks and Community Services Commission Special Meeting Agenda
Special Meeting of the
DUBLIN PARKS AND COMMUNITY SERVICES
COMMISSION SPECIAL MEETING
Monday, February 27, 2023 Location: Council Chambers
Civic Center
100 Civic Plaza
Dublin, CA 94568
Special Meeting 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1 Public Comment
At this time, the public is permitted to address the Parks and Community Services
Commission on non-agendized items. Please step to the podium and clearly state your
name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In
accordance with State Law, no action or discussion may take place on any item not
appearing on the posted agenda. The Commission may respond to statements made or
questions asked, or may request Staff to report back at a future meeting concerning the
matter. Any member of the public may contact the Recording Secretary’s Office related
to the proper procedure to place an item on a future Parks and Community Services
Commission agenda. The exceptions under which the Commission MAY discuss and/or
take action on items not appearing on the agenda are contained in Government Code
Section 54954.2(b)(1)(2)(3).
2.2 Election of Officers
The Commission will elect a Chairperson and Vice Chairperson, per the Bylaws and
Rules of Procedure for the Parks and Community Services Commission.
STAFF RECOMMENDATION:
Elect a Chairperson and Vice Chairperson for the 2023 calendar year.
Staff Report
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered
for approval by the Parks & Community Services Commission with one single action.
Members of the audience, Staff or the Parks & Community Services Commission who
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February 27, 2023 Dublin Parks and Community Services Commission Special Meeting Agenda
would like an item removed from the Consent Calendar for purposes of public input
may request the Chair to remove the item.
3.1 Approval of the December 19, 2022, Parks and Community Services Commission Meeting Minutes
The Commission will consider approval of the minutes of the December 19, 2022,
Parks and Community Services Commission Regular Meeting.
STAFF RECOMMENDATION:
Approve the minutes of the December 19, 2022, Parks and Community Services
Commission Regular Meeting.
Staff Report
Attachment 1 - December 19, 2022, Parks and Community Services Commission Regular
Meeting Minutes
3.2 Dublin Library Quarterly Report for October-December 2022 The Commission will receive the quarterly report for the Dublin Library for the
period of October through December 2022.
STAFF RECOMMENDATION:
Receive the report.
Staff Report
Attachment 1 - Dublin Library Quarterly Report October-December 2022
Attachment 2 - Dublin Library Quarterly Statistics October-December 2022
3.3 Tri-Annual Parks and Community Services Department Report for September through
December 2022.
The Commission will receive the Department Tri-Annual Report on classes,
activities, and events from September through December 2022.
STAFF RECOMMENDATION:
Receive the report.
Staff Report
4. WRITTEN COMMUNICATION
5. PUBLIC HEARING
6. UNFINISHED BUSINESS
7. NEW BUSINESS
7.1 Committee Assignment Vacancies
Commissioners from the Parks and Community Services Commission will review the
Senior Center Advisory Committee and the Youth and Adult Sports Users Group
assignments to fill vacancies for 2023. STAFF RECOMMENDATION:
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February 27, 2023 Dublin Parks and Community Services Commission Special Meeting Agenda
Review the current vacancies for liaisons to the Senior Center Advisory Committee and
the Youth and Adult Sports Users Group and make an appointment for a liaison and an
alternate.
Staff Report
7.2 The Wave Promotions Campaign for the Summer 2023 Waterpark Season
The Commission will receive a report and presentation on The Wave Waterpark
Promotions Campaign for the summer 2023 waterpark season.
STAFF RECOMMENDATION:
Receive the report and provide feedback on The Wave Waterpark promotions
campaign for the summer 2023 waterpark season.
Staff Report
Attachment 1 - The Wave Waterpark 2023 Season Sample Promotional Coupons
8. OTHER BUSINESS
Brief information only reports from the commission and/or Staff, including committee
reports and reports by the commission related to meetings attended at City expense
(AB1234).
9. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by
Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA),
and the federal rules and regulations adopted in implementation thereof. To make a request
for disability-related modification or accommodation, please contact the City Clerk’s Office
(925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the
City will swiftly resolve requests for reasonable accommodation for individuals with
disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility.
Agenda materials that become available within 72 hours in advance of the meeting, and
after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be
posted on the City’s website at www.dublin.ca.gov/ccmeetings.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and
secure environment, fosters new opportunities, provides equity across all programs,
and champions a culture of diversity and inclusion.
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STAFF REPORT
PARKS AND COMMUNITY SERVICES COMMISSION
Page 1 of 2
Agenda Item 2.2
DATE:February 27, 2023
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Election of OfficersPrepared by:Elisabeth Hogue,Senior Office Assistant
EXECUTIVE SUMMARY:The Commission will elect a Chairperson and Vice Chairperson, per the Bylaws and Rules of Procedure for the Parks and Community Services Commission.
STAFF RECOMMENDATION:Elect a Chairperson and Vice Chairperson for the 2023 calendar year.
FINANCIAL IMPACT:None.
DESCRIPTION:Per the Bylaws and Rules of Procedure for the Parks and Community Services Commission, elections shalltake place to elect a Chairperson and Vice Chairperson at the Commission’s first meeting in each year.Article V of the Parks and Community Services Commission Bylaws and Rules of Procedure states: ARTICLE VOFFICERSSection 1. Election and Term of Office. The Commission shall elect, by majority vote, aChairpersonand ViceChairperson at the firstmeeting of eachyear. The Chairpersonand ViceChairperson shall serve until their successors are elected, or until their terms as members of theCommission expire, whichever is first. The Commission shall, unless no Commissioners meetcriteria, elect Commissioners to the positions that have not previously served in the position andhave not declined the appointment, with the intent that no one should serve in the position for nomore than two consecutive years. Alternates are not eligible to serve as Chairperson or ViceChairperson.Section2. TheSecretarytotheCommissionwillbetheCityManagerorhis/herdesignee.
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Page 2 of 2
Section 3. Vacancies. In case of any vacancy in the Office of the Chairperson or ViceChairperson, the vacancy shall be filled by an election held at the first regular meeting after theoccurrence of such vacancy. The person so elected shall serve the balance of theterm.Section 4.Dutiesof Officers. TheChairperson performsthe followingduties:
(a)Presides atallmeetingoftheCommission.
(b)Appoints committeemembersandchairpersonsof committeesasnecessary.
(c)Signs correspondenceon behalf of theCommission.
(d)Represents the Commission before the CityCouncil.
(e)Performsother duties necessaryorcustomarytotheoffice.In the event of the absence of the Chairperson or his/her ability to act, the Vice Chairperson presides in the place of the Chairperson. In the event of the absence of or the inability to act of both the Chairperson and Vice Chairperson, the remaining members shall elect one of their members to act as temporaryChairperson.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:None.
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STAFF REPORT
Parks and Community Services Commission
Page 1 of 1
Agenda Item 3.1
DATE:February 27, 2023
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer,Parks & Community Services Director
SUBJECT:Approval of the December 19, 2022 Parks and Community Services Commission Regular Meeting MinutesPrepared by:Elisabeth Hogue, Senior Office Assistant
EXECUTIVE SUMMARY:The Commission will consider approval of the minutes of the December 19, 2022 Parks and Community Services Commission Regular Meeting.
STAFF RECOMMENDATION:Approve the minutes of the December 19, 2022 Parks and Community Services Commission Regular Meeting.
FINANCIAL IMPACT:None.
DESCRIPTION:The Commission will consider approval of the minutes of the December 19, 2022 Parks and Community Services Commission Regular Meeting.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:1) December 19, 2022 Parks and Community Services Commission Regular Meeting Minutes
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Attachment 1
MINUTES OF THE PARKS AND
COMMUNITY SERVICES COMMISSION
Regular Meeting: December 19, 2022
Page 1 of 1
A Regular Meeting of the Dublin Parks and Community Services Commission was held on Monday, December 19, 2022, in the Council Chamber at the Civic Center. The meeting was called to order at 7:01 PM, by Commission Vice Chair Sameer Hakim.
1. Call to Order and Pledge of Allegiance
Attendee Name Title StatusVacantCommission Chairperson N/ASameer Hakim Commission Vice Chair PresentJoseph Washington Commissioner AbsentMatthew Giller Commissioner PresentVimal Pannala Commissioner PresentAdvaith Anoop Krishna Student Representative PresentRichard Thornbury Alternate Commissioner PresentDaniel Colley Alternate Commissioner Present
2. Oral Communications
2.1. Public Comment – None.
3. Consent Calendar
3.1. Approval of October 17, 2022, Parks and Community Services Commission
Regular Meeting Minutes
3.2 Dublin Library Quarterly Report for July – September 2022The Commission voted to approve the Consent Calendar.
RESULT:APPROVED [UNANIMOUS]
MOVED BY:Matthew Giller, Commissioner
SECOND:Daniel Colley, Alternate Commissioner
AYES:Krishna, Hakim, Giller, Thornbury, Colley, Pannala
ABSENT:Washington
4. Written Communication – None.
5. Public Hearing – None.
6. Unfinished Business – None.
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Page 2 of 3
7. New Business
7.1 Youth Mini-Grant Funding RecommendationsLiz Elliott, Parks and Community Services Recreation Supervisor, presented the Youth Advisory Committee’s recommended funding allocations for the Youth Mini-Grant Program. The Commission asked clarifying questions and provided their feedback.The Commission recommended the Youth Mini-Grant Program funding allocations to the City Council for approval.
RESULT:APPROVED [UNANIMOUS]
MOVED BY:Vimal Pannala, Commissioner
SECOND:Advaith Anoop Krishna, Student Representative
AYES:Krishna, Hakim, Giller, Thornbury, Colley, Pannala
ABSENT:Washington
7.2 “Deck the Homes” Holiday Home Decorating ProgramTyler Phillips, Recreation Supervisor presented to the Commission the 2022 “Deck the Homes” Holiday Home Decorating Contest applicants. The Commission asked clarifying questions and discussed the applicants. The Commission accepted the results for the contest winners as presented.
RESULT:APPROVED [UNANIMOUS]
MOVED BY:Mattew Giller, Commissioner
SECOND:Vimal Pannala, Commissioner
AYES:Krishna, Hakim, Giller, Thornbury, Colley, Pannala
ABSENT:Washington
8. Other Business The Commissioners provided brief informational reports about other events and meetings attended.
9. Adjournment The meeting was adjourned at 7:47 p.m.Minutes prepared by Recreation Technician, Jennifer Li Marzi
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Page 3 of 3
Vice Chairperson
Parks & Community Services Commission
ATTEST:
______________________________________
Bridget Amaya
Parks and Community Services Assistant Director
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STAFF REPORT
Parks and Community Services Commission
Page 1 of 2
Agenda Item 3.2
DATE:February 27, 2023
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Dublin Library Quarterly Report for October-December 2022
Prepared by: Judy A. Miller, Management Analyst II
EXECUTIVE SUMMARY:
The Commission will receive the quarterly report for the Dublin Library for the period of October
through December 2022.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
None.
DESCRIPTION:
Since opening in April 2003, funding for the Dublin Public Library has been provided via a
partnership between Alameda County Library and the City of Dublin. The library is open 51 hours
per week, excluding holidays, during which the library operates a circulation desk and various
programs, activities, and events.
The Dublin Library provides a quarterly report that highlights the following:
Programs and services
Collaboration, partnerships, and community outreach
Statistical data
Upcoming events and programs
Attachment 1 provides the Library Quarterly Report, and attachment 2 provides the statistical
data for October - December 2022.
STRATEGIC PLAN INITIATIVE:
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Page 2 of 2
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Commission Agenda was posted.
ATTACHMENTS:
1) Dublin Library Quarterly Report: October - December 2022
2) Dublin Library Quarterly Statistics: October - December 2022
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Cindy Chadwick, County
Librarian
Albany
Castro Valley
Centerville
Dublin
Fremont Main
Irvington
Newark
Niles
San Lorenzo
Union City
Learning Group
Library Quarterly Report
(October – December 2022)
Our circulation has continued to improve, and this quarter there were 98,307 items checked out that amounts to an
average of 155 items checked out every open hour. The foot traffic inside the library also has gone up 24% (36,674)
compared to last year (29,655); that is 60 visitors every open hour. A total of 1,318 new library cards were issued and
15,287 holds were fulfilled in this quarter. The library is regularly used by members to use computers (5,672 sessions)
for studying, doing group projects, or using the library’s free Wi-Fi (7,816 sessions) for fun or to work. We resumed in-
person programs in September and hosted 46 in-person programs with total attendance of 1,814 in this quarter.
Program and Service Highlights
•Library staff hosted a preschool Halloween Parade on October 31st. There were 84 people in costumes to do a
short walk around the library to collect goodies.
•For Hispanic Heritage Month, Cascada de Flores performed “Aquíles Va Un Cuento - The Treasure of Aquíles”,
which is a bilingual musical storytelling program, and Rachel Anne Palacios put up an ofrenda in the library and
led a children’s craft program for Día de los Muertos. Ms. Palacios also taught a Mexican Tin Art (Repujado) class
attended by nine adults. In addition, themed book displays were created in the children’s and adult areas.
•Children’s staff put out three new Nature Story Path books. October’s book was Pumpkin Cat by Anne Mortimer;
November’s book was Old Bear by Kevin Henkes; and December’s book was Mushroom Rain by Laura K.
Zimmermann.
•Fearless Readers 5th grade book club and Overbooked 7th/8th grade book club (which meets at Wells Middle
School) have been well-attended and will continue to meet monthly through May 2023.
•There were three in-person afternoon craft programs for ages 9-12 with Halloween, fall, and holiday themed
crafts. Children craft kits this quarter included: fall leaves banners (75), paper pumpkins (60), star ornaments
(200), and reindeer toilet paper roll craft (200).
•Family Story Night is now offered monthly and attracts young families. The attendance is usually between 10-13.
•Family Game Night remains a popular program with anywhere from 15-30 people attending each month to play
board games with our teen volunteers.
•Winter Reading Challenges started December 1st for all age groups.
•In October, the teen Horror and Mystery Display for Halloween was popular, as well as the Cookbook Display for
National Cookbook Month.
•There were 45 total teens approved for in-person volunteering after attending an orientation.
•In November, a Teen Recommended Reads display was created where volunteers wrote reviews on a bookmark,
which was then paired with that book. The books from the display were in high demand!
•20 Spooky Luminaries were given out for teen take-and-make crafts in October. Boba keychains for the teen
take-and-make craft were the most successful yet with 35 kits being picked up in November! And December’s
take-and-make craft was Cork Gingerbread Man and 20 were given out for that one.
Attachment 1
12
pg. 2
•Additional adult programming included a Fall Leaves Stamp Art class (10 attendees) and a Hygge Hangout/Winter
Wind-down event that included multiple crafts, cozy seating, winter-themed decor, and a hygge book display that
allowed the 12 adults to relax, reflect, and create for an afternoon. We also co-hosted four “What’s Cooking at
the Library” online programs, which included updating themed Bibliocommons book lists tied to each program.
•Shannon Huneycutt, a certified gold level KonMari® Consultant trained by tidying expert Marie Kondo, led a
virtual workshop to teach the KonMari philosophy and guiding principles needed to tidy once and for all and leave
feeling motivated to Spark Joy® at home, office, and life!
•Adult librarians finished weeding CDBs, DVDs, and Music CDs, and started weeding Adult Fiction.
Collaboration, Partnerships, and Community Outreach
•Four 2nd grade classes from Murray Elementary visited the library in October. Students received library cards, had
a tour of the library, and listened to book talks before checking out a couple of books to take home.
•The Pathways K-3 group visited the library in October, and students received library cards, had a tour of the
library, and listened to book talks before checking out a couple of books to take home.
•Staff visited a local preschool called Little Feet, to share a couple of stories and talked about the library services.
•Staff visited a total of 42 classrooms this quarter, including 23 kindergarten classes, 10 1st grade classes, and 9 3rd
grade classes. Students in the classes were able to apply for library cards, and librarians read stories and did a
series of book talks, as well as explained what the library has to offer for students and families.
•Overbooked, the library’s 7th/8th grade book club meets at Wells Middle School and is a collaboration project with
the school librarian, Ms. Patty Shipps.
•Staff tabled at a Halloween Festival Community Event (hosted by Dublin Unified School District) on October 26th
and gave out new library cards, and flyers promoting library programs.
•Mary and Susan met with the librarian at Las Positas College to discuss future collaboration possibilities.
•Winter Bingo started and Crumbl Cookies (Dublin location) donated coupons for teens to earn a free cookie.
•Teen Services Librarian Susan Gardner attended Dublin Mayor’s Youth Advisory Council meeting in October and
November to inform the group about in-person programming and volunteering opportunities.
•Collaborated with the Community Liaison for Dublin Unified School District to send out promotional material.
•Dublin re-started its outreach collaboration with Axis Community Health, where an enrollment specialist staffs a
table in the library lobby and answers questions about Covered California, Med-Cal, and other health insurance
issues. At the first event in December, the specialist spoke to seven people.
•VA Medical Outreach for Military Veterans continued this quarter. The public can get help with enrollment in VA
healthcare, referrals to specialists, and information about housing, education, or employment benefits.
•In celebration of United Against Hate week, a Bystander Intervention Training was provided in partnership with
CAIR (Council on American-Islamic Relations). The goal of this workshop was to teach attendees how to safely
intervene when witnessing a hate crime or incident of bias.
•Friends of the Dublin Library had a very successful and profitable holiday book sale in December.
Coming Up Next Quarter
•Teen Advisory Group will be working on implementing programs in the library.
•Middle School Manga Club will start to engage the kids in between elementary and high school.
•Winter Reading Challenges will end on January 17th.
•Middle School Book Club at Fallon Middle School will begin.
•Teen Volunteer Orientations for the Spring.
•Tiny Art kits will be given out in March for the show to middle and high schoolers.
•New monthly adult program, Common Threads (a needle-crafting circle), will start in January.
•Health Challenge checklist will start in January and run through May-2023 with monthly themes of financial,
mental, physical, spiritual and social health.
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pg. 3
_________________________________________ _____________
Cindy Chadwick Ph.D., County Librarian Date
1/11/2023
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Alameda County Library
2022, Quarter 4; FY 2022-23 Q2
Quarterly Report
Attachment 2
15
Top Posts
16
e-Materials
Borrowed
eAudio
hoopla
Audiobooks
3,619
OverDrive: MP3
Audio Books
9,211
OverDrive LISTEN 63,827
eBooks
GVRL/GDL 132
OverDrive Read 87,093
enki 799
OverDrive Adobe PDF 63
OverDrive Adobe EPUB 9,968
OverDrive Open EPUB 126
OverDrive Mobi/Kindle 57,165
OverDrive MediaDo 130
Overdrive Kobo 1,131
hoopla comics 859
hoopla eBooks 2,360
eVideo
Great Courses OD 209
Craftsy 119
Craftsy en Español 5
hoopla tv 881
hoopla mov 742
iNDIEFLIX 72
Kovels 15
ArtistWorks 97
hoopla Music
hoopla Music 416
249,557
eMagazines & Other
OverDrive 10,382
hoopla BingePass 136
eBooks 159,826
eAudio 76,657
eVideo 2,140
Music 416
eMagazines & Other 10,518
17
PC Sessions
37,225
Albany 3,954
Castro Valley 6,750
Centerville 683
Dublin 5,672
Fremont 10,556
Newark 3,435
San Lorenzo 3,345
Union City 2,830
18
Albany 392
Castro Valley 359
Centerville 45
Dublin 140
Fremont 362
Newark 361
San Lorenzo 289
Union City 85
Tech it Out
Sessions
2,033
19
Albany 3,334
Castro Valley 7,755
Centerville 1,080
Dublin 7,816
Fremont 23,803
Irvington 1,319
Newark 6,086
Niles 314
San Lorenzo 3,122
Union City 3,639Wi-Fi Sessions
58,268
20
Printing
(Pages)
Online
Printing
(Pages)
Total
Printing
Albany 4,679 959 5,638
Castro
Valley
14,899 1,311 16,210
Centerville 1,027 815 1,842
Dublin 7,986 1,660 9,646
Fremont 14,426 3,673 18,099
Newark 4,325 788 5,113
San
Lorenzo
8,933 1,183 10,116
Union City 6,647 1,066 7,713
Total 62,922 11,455 74,377Printing
74,377
21
Albany 24,524
Castro Valley 43,812
Centerville 11,423
Cherryland 2,387
Dublin 36,674
Fremont 64,547
Irvington 2,374
MOS 2,549
Newark 22,814
Niles 642
REACH 2,444
San Lorenzo 20,843
Union City 17,082
Library Visits
252,115
22
Cards Mailed
499
23
Welcome Cards Issued
731x
24
Albany 443
Castro Valley 640
Centerville 66
Cherryland 2
Dublin 1,318
Fremont 1,211
Irvington 14
MOS 13
Newark 443
Niles 7
REACH 1
San Lorenzo 286
Union City 297
New Cards
Issued
4,741
25
Ask Us!
1,183
Online Questions
Answered
26
Adult Adult
Hours
Teen Teen
Hours
Albany 11 66 0 0
Castro Valley 4 34 40 169
Dublin 42 609.75 79 265
Fremont 2 25 69 707
Fremont
Neighborhood
0 0 15 23
Newark 26 337 74 285
REACH 0 0 5 28
San Lorenzo 0 0 8 41
Union City 1 4 24 133
Total 86 1,075.75 314 1,651
2,726.75
Volunteer Hours
400
Volunteers
27
Virtual Programs
101
1,281 Attendance
28
Number of
Programs
Attendance
Albany 23 662
Castro
Valley
97 2,678
Centerville 15 438
Cherryland 1 3
Dublin 46 1,814
Fremont 54 2,539
Newark 107 2,757
REACH 27 610
San Lorenzo 52 1,486
Union City 19 601
13,588
Attendance
441
Onsite Programs
29
Items
Checked
Out
Renewals Total
Checkouts
+
Renewals
Items
Checked
In
Albany 42,715 903 43,618 43,156
Castro
Valley
86,750 1,198 87,948 88,967
Centerville 23,002 347 23,349 26,762
Cherryland 486 6 492 431
Dublin 97,509 798 98,307 100,599
Fremont 183,315 2,276 185,591 181,915
Irvington 3,571 39 3,610 5,375
MOS 5,053 2,841 7,894 4,454
Newark 61,542 959 62,501 50,296
Niles 1,822 78 1,900 1,926
REACH 20 8 28 31
San Lorenzo 26,471 540 27,011 27,192
Union City 23,315 758 24,073 34,513
24/7 Library 12 507,634 507,646 166
Total 555,583 518,385 1,073,968 565,783
Items Checked In
Items Checked Out
1,073,968
565,783
(555,583 Checkouts + 518,385 Renewals)
30
Albany 9,676
Castro Valley 12,239
Centerville 5,109
Cherryland 10
Dublin 15,287
Fremont 24,689
Irvington 673
MOS 736
Newark 9,069
Niles 630
REACH 18
San Lorenzo 3,467
Union City 3,140
24/7 5
Holds Fulfilled
84,748
A
31
Collection Total
October 1,120,864
November 1,117,135
December 1,113,411
Collection Total
1,113,411
23,337
New Materials
New Materials
October 9,136
November 6,505
December 7,696
32
Number
of
Sessions
Average
Duration of
Calls
(seconds)
October 109 224
November 53 373
December 40 389
Total 202 329
Listen Inn
Sessions
202
33
October 3,592
November 3,358
December 3,248
Link+
Circulation
10,198
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$28,500 -from Meta (formerly Facebook) to support
Archimedes/Makerspace(s)
$25,000 –ACLF opportunity grant to hire a new Spanish -
speaking teacher for the ESL program in 2023
$22,500 -from the Sunlight Giving Foundation to support
enhancements for the early childhood spaces at the San
Lorenzo and Cherryland branches
$4,500 -from the International Paper Foundation to support
Lunch in the Library
$4,500 –from the Matson Foundation to support general
Mobile and Outreach Services
Alameda County
Library Foundation –
gifts awarded to the Library
system*
$85,000.00
*Amounts shown reflect gifts awarded to the Library system from additional
fundraising efforts by ACLF.
Typically shown donations from individual donor(s) are not reflected this
quarter. 35
STAFF REPORT
Parks and Community Services Commission
Agenda Item 3.3
DATE:February 27,2023
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer, Parks &Community Services Director
SUBJECT:Tri-Annual Parks and Community Services Department Report for September through December 2022PreparedbyElisabethHogue,Senior Office Assistant
EXECUTIVE SUMMARY:The Commission will receive the Department's Tri-Annual Report on classes, activities, and events from September through December 2022.
STAFF RECOMMENDATION:Receive the report.
FINANCIAL IMPACT:None.
DESCRIPTION:The following summarizes the classes, activities, and events conducted by the City of Dublin Parks and Community Services Department from September through December 2022.Parks Several Dublin Park projects were completed this Fall. Don Biddle Community Park hosted its grand opening on September 24; park amenities include basketball courts, tennis courts, and a community garden.Fallon Sports Park, which includes a cricket field, two little league baseball fields, four sand volleyball courts, and five multi-use batting cages, opened on October 22. Planning for the construction of Wallis Ranch Community Park continues with a Request for Construction Bids scheduled for release in late February. Construction is anticipated to begin in late Spring 2023,with the park opening in 2024.
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Recreation Contract ClassesNew classes for the fall season included Hip Hop and Breakdance, Nutrition Evolution with Real Food, Anime A Day: Anima & Magna Cartooning, Beginner Sewing, and Sunrise Flow Yoga. Arora Tennis classes had the most registrations, with 361 participants. Skyhawks and Kidz Love Soccer followed with 196 and 197 participants.TABLE 1: RECREATION CONTRACT CLASSESCategory Number of ClassesContracted Fitness (Yoga, Zumba, Gymnastics, & Martial Arts)17Contracted Sports (Basketball, Baseball, Tennis, Soccer, Multi-Sports, & Golf)104Contracted Leisure (STEM, Enrichment, & Life-Long Learning)8Contracted Cultural Arts (Arts, Theater, Dance, & Performing Arts)35Totals164FamilyServicesAfterschool ProgramsAfterschool Recreation and Afterschool L.E.A.D (Leadership Experience and Development) started the 2022-23 school year in August - Session I. Session II began in November, with participant numbers trending higher than last year. TABLE2: AFTERSCHOOL RECREATIONPARTICIPATION School Session I Session IIAmador3830Cottonwood2320Dougherty4038Dublin3741Frederiksen3834Green4140Totals217203Table 3: AFTERSCHOOL LEAD PARTICIPATIONSchoolSession I Session IICottonwood20Fallon1411Wells84Totals2415PreschoolThe Dublin Elementary School preschool site was relocated to Nielsen Elementary School.TABLE4: FALL/WINTER & SPRING PRESCHOOLPARTICIPATIONProgramSession I Session II
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Dublin El/Nielsen (4 days/week,4-year -olds )10 9ShannonCenter(2 days/week,3-year-olds)19 21ShannonCenter(2 days/week,4-year-olds)14 15ShannonCenter(3 days/week,3-year-olds)22 22ShannonCenter(3 days/week,4-year-olds)25 24Totals9091YouthAdvisoryCommitteeOn November 17, the Youth Advisory Committee (YAC) hosted the second annual Youth Mental Health Forum at Ambrose Hall in the Shannon Community Center. The event provided a safe space for middle and high-school-aged students and their parents to discuss mental health issues. Panelists included a youth board member for Z-Cares, an LGBTQIA+ youth advocate, representatives from National Alliance on Mental Health (NAMI) Tri-Valley, Fallon Middle School Peer Education and Counseling (PEAC), Dublin High School Wellness Center and mental health clubs. Panelists shared their personal stories regarding mental health,the Dublin youth experience,and coping strategies were offered. Approximately 85 participants attended. At the November Special Meeting, the YAC rated presentations from Youth Mini Grant recipients and recommended the following funding awards for consideration by the Parks and Community Services Commission and the City Council: DubMed -$200; Gardeners of the Galaxy -$1,500; SHAPE (Student Health Advocates for a Positive Environment)-$450; Teens Unite for Education -$350, for a total of $2,500 in grants.Youth and Adult Sports The Junior Warriors youth basketball league saw an increase in enrollment this season from 650 to 750 registered participants. All divisions of K-8 grade boys and girls reached the maximum spaces allocated for their age group. The Bat Busters Tee-ball league saw an increase in enrollment from 38 to 61 participants. The league ran from September 17 through November 5. Adult Basketball saw an increase in enrollment for its fall season. The league expanded to 10 teams and ran from September 11 through November 13. Adult Softball concluded on November 10 with six teams enrolled in the co-ed division.
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TABLE 5: SPORTS FACILITY/PICNIC RESERVATIONSFacilityRentalLocationSeptOctNovDec Total Hours ReservedDublinSportsGrounds100110085061022617Fallon Sports Park 1138 1582 1806 1225 5751TedFairfieldPark464324689EmeraldGlenPark14534683492452515CricketBattingCages178184420404StagerGym108145150184587PicnicRentals579647217701513* Total Hours 4503 4077 3094 1832 13476*Total number of rentalsTheWaveThe Wave summer season concluded on September 5. The Wave Fall/Winter season began with the expansion of fitness swim hours and lanes, the return of evening swim lessons, the Jr. Green Gator program, and for the first time in five years, Dublin High School resumed their water polo program in the Paul McCreary Sports Pool, running from August 8 – November 4. Indoor weekend recreation swimming, and birthday parties began on October 1.Waterpark Buy-OutsFive days were available for private rentals during weekends in September. Of the five available days, six rentals were booked. On December 16, the Wave hosted a middle school holiday party for the first time in the Natatorium, with 140 in attendance.Recreation Swimming & Birthday PartiesThe recreation swimming program returned on October 1. This program offers open swimming to all ages on Saturdays and Sundays in the Natatorium from 1:00 pm – 4:00 pm and includes two reservable birthday party areas. The table below indicates the popularity and growth of the programs.TABLE 6: ACTIVITY TOTALS FROM OCTOBER THRU DECEMBERActivity Categories Totals in 2021 Totals in 2022Recreation SwimParticipants 1359 1434Birthday Parties Reserved 5 22Birthday Party Attendees 75 482Competition Swimming ProgramsThe Jr. Green Gator program continues to be popular as an introduction to the swim team for the beginning swimmer and an opportunity for summer participants to continue to improve theirskills. The program offerings were modified to mimic the swim lesson program offering Monday/Wednesday or Tuesday/Thursday on a month-to-month basis, increasing swimmers' opportunities. This change led to an increase in total registrations by 130%.
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TABLE 7: JR. GREEN GATORS TOTAL REGISTRATIONS COMPARISONActivity Totals in 2021 Totals in 2022Registrations86198Swim LessonsIn comparing the previous year’s Fall/Winter season to the current swim lesson program, The Wave experienced a 44% increase in participation. This program continues to improve with the development of an instructor training program and advancements to the curriculum. A focus on growth to the upper-level swim lessons has resulted in higher-quality programming.TABLE 8: SWIM LESSONS TOTAL REGISTRATION COMPARISONLessonTypeFall/Winter 2021 Fall/Winter 2022Oyster and Pearl 92 118Preschool Lessons 278 410Jellyfish 215 283Turtle 1 -3 399 733Otter 1 -2 32 53Octopus 1-2 25 95Dolphin 1-2 22 78Adults1 –2 70 107Private Lessons 0 157Total Registration 1143 2044Fitness SwimmingUpdates to the fall Fitness Swimming program included a time increase from 45-minute swimreservations to 55 minutes and lane reservations released monthly to allow swimmers to reserve lanes monthly in a single transaction. The Wave also offered indoor and outdoor fitness swimming during morning swims through October. TABLE 9: FITNESS SWIM YEARLY PARTICIPATION COMPARISONActivityTotals in 2021 Totals in 2022Fitness Swim 5,376 6,878Private Rentals/Banquet FacilitiesTABLE 10: FACILITY RENTALS BY FACILITYFacilitySeptember –December Shannon Community Center –Non-Profits 15Shannon Community Center –Private Rentals 105Heritage Park –Non-Profits 4Heritage Park –Private Rentals 71Dublin Senior Center –Non-Profits 2Dublin Senior Center –Private Rentals 29The Wave –Community Room –Non-Profits 5The Wave –Community Room –Private Rentals 38Dublin Library –Non-Profits 106
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Dublin Library –Private Rentals 25RMR Civic Center –Non-Profits 126RMR Civic Center –Private Rentals 15Total 541Senior Center The Senior Center offers a variety of activities and programs for visitors. Over 220 convenience passes have been sold to date, allowing the cardholder to prepay for 10 or 20 visits to drop-in programs and providing a faster registration/check-in process. TABLE 11: DUBLIN SENIOR CENTER DAILYVISITORS AND VOLUNTEERSProgramsSepOctNov DecVisitors, Daily Average 507 547 585 347Volunteer hours 209 165 216 102
The Dublin Senior Center Foundation’s Bingo is slowly regaining popularity and averages fifty players each week.
Table Tennis continues to be a popular program and consistently averages fourteen players each weekday and eighteen on Saturdays.
The Mills Line Dance class continues to be one of the most popular classes at the Senior Center. This class averages over thirty-five participants each week.
On October 1, the Dublin Senior Information and Resource Fair were held in the parking lot. Over three hundred community members attended, with over twenty-five local community organizations sharing information about the services offered.
On November 12, the Senior Center held its annual volunteer Holiday Craft Boutique. There were over seven hundred shoppers in attendance and over fifty craft vendors.
On December 9, the Dublin Senior Center held the Dance Escape featuring an 18-piece orchestra and ballroom dancing. Over eighty-five seniors participated.Open Heart KitchenIn partnership with Open Heart Kitchen, the lunch program continued daily. The Senior Center regularly served between 25-40 daily lunches before COVID-19 and now regularly serves more than 170 lunches per day as a walk-up pick-up program. Indoor dining is also available; an average of eight seniors remain on-site and eat in a congregate setting.TABLE 12: OPEN HEART KITCHEN LUNCHES SERVEDOHK Lunch Program Sep Oct Nov Dec TotalLunches Served 3724 3220 3043 3450 13,437CurativeThe Dublin Senior Center, in partnership with Curative, provided access to COVID-related testing. Ongoing testing occurs every Wednesday from 8:00 am to 3:00 pm in the Senior Center parking lot. As of December 14, Curative closed all testing operations due to low testing numbers.TABLE 13: CURATIVE COVID TESTING
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Month Sep Oct Nov DecTests given 24 28 20 N/AHeritage Park and Museums The Museum is open Tuesdays, Wednesdays, and Thursdays from 1:00 pm -4:00 pm and Saturdays 9:00 am –12:00 pm.Self-guided tour pamphlets are available at the Murray School House and Kolb House for patrons,along with other activities for kids,such as coloring pages and an informational cemetery scavenger hunt. The small classroom offered a temporary exhibit,“Dublin,40th Anniversary,”celebrating Dublin’s 40th anniversary since its incorporation. Visitors were able to see and learn about how Dublin was incorporated as a city.New benches and boulders were installed in November as part of the Dublin Cemetery's memorial program.Murray Elementary School brought two classes to Heritage Park in September. Students were given an educational tour of the facilities and history of Dublin. They also participated in activities,including panning for gold. Heritage Park hosted one other group for a private tour. On October 22 and 23, Ghosts of Dublin took place at Heritage Park. Thirteen flashlight tours were given to over 260 participants. They explored the Dublin Historic Cemetery, Old St. Raymond’s Church, Murray Schoolhouse, and the Kolb house. Participants heard haunting stories of ghosts thought to be lurking in Dublin, including news of recent experiences. Weekend Wonders On September 17, participants learned how to peel apples while making arts and crafts with them. On October 8, participants attended the Harvest Fair and engaged in harvest activities such as pumpkin decorating, tractor rides, and panning for gold. On November 5, youth learned how to make and can jam, as that is howthepioneers of Dublin would preserve food.On December 10, participants made wreaths from natural evergreens, leaves, and pinecones. Afterward,they took wagon-drawn tractor rides and viewed museum exhibits.Public ArtTen utility boxes were painted and added to the collection during this reporting period. TABLE 14: UTILITY BOX LOCATIONS AND ARTISTASSIGNMENTS (*denotes student artists)Box location Artist TitleBox 1 San Ramon Road & Silvergate Drive Chloe Rong*CrossroadsBox 2 San Ramon Road & Vomac Road Angel Qian*The CrossroadsBox 3 Amador Valley Blvd & Donohue Drive Sophia Lee Breeze of Summer FlowersBox 4 Dublin Blvd & Inspiration Drive Ryan Zhang*Dublin Under the Sunset
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Box 5 Fallon Road & Turnberry Drive Alison Thomas Dublin Sky’s the LimitBox 6 Fallon Road & Cydonia Court Ekaterina Bazlakova Dublin is the HolidayBox 7 Tassajara Road & Palisades Drive Joy Marie Hallare Path to DublinBox 8 Tassajara Road & Wallis Ranch Drive Iris Shen*Creeks through DublinBox 9 Tassajara Road & Rutherford Drive Malachi Diaz Geometric WildernessBox 10 Central Parkway & Chancery Lane Rob Corder Celtic KnotSpecial EventsThe Dublin Farmers Market was held every Thursday evening from April 7 - September 30 at Emerald Glen Park. On September 10, the 10th annual Splatter Festival was held at Emerald Glen Park. The multicultural, art, wine, and music festival featured three stages of live entertainment, arts and crafts activities, a carnival, unique food vendors, and an arts and crafts marketplace. The night ended with performances by Neon Velvet, Tainted Love, and a 100-drone light show commemorating the City’s 40
th anniversary. It is estimated that over 15,000 guests were in attendance. On September 24, the Grand Opening of Don Biddle Park featured speeches, live music,demonstrations, and the Veterans and Don Biddle Memorial’s were unveiled. On October 8, the annual Harvest Fair was held at Heritage Park and Museums. The event featured a hay bale maze, tractor rides, tours of the Green General Store, fall-themed arts and crafts activities, live music by Tyler Gene, and food vendors. On October 22, the Floating Pumpkin Patch, a sold-out event, hosted two hundred attendees at The Wave. Guests swam in the Natatorium, selected a pumpkin, decorated it, and played Halloween-themed carnival games.On December 1, the annual Tree Lighting event was held at the Dublin Civic Center. The event featured a new 29-foot tree placed in front of the clock tower. Local schools and performing arts centers performed on stage, and guests were able to view light displays, visit with sponsors, and make arts and crafts.On December 3, Breakfast with Santa was held at Shannon Community Center. Over four hundredparticipants attended this annual fundraiser for the Dublin High Band Boosters. This event featured a pancake breakfast made by the Dublin Lions Club, live musical performances, and photos with Santa Claus. On December 3, the City partnered with Radiance Ballet to provide a community performance of “The Cobbler’s Gift”.
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TABLE 15: UPCOMING EVENTSDateEvent LocationJanuary 21 Kids Night Out at The Wave The WaveFebruary 4 Weekend Wonders: Valentine’s Day Tea Party Heritage Park and MuseumsFebruary 4 The Wave Job Fair The WaveFebruary 4 “Move Together”by Cheza Nami Dublin High SchoolMarch 4 Weekend Wonders: Garden Party Heritage Park and MuseumsMarch 4 Teen Job Fair Pleasanton Senior CenterMarch 17-19 St. Patrick’s Day Celebration Various LocationsMarch 17 Shamrock Gala Dublin Senior CenterMarch 18 Pancake Breakfast Fire Station #16March 18 St. Pat’s Parade Dublin Blvd at Amador Plaza RoadMarch 18-19 Festival Civic CenterMarch 19 Shamrock 5K Fun Run & Walk Civic CenterApril 1 Gardening Workshop: Tomatoes & Zucchinis Don Biddle Community ParkApril 6 Farmers’ Market Opening Day & Benefit Concert Emerald Glen ParkApril 8 Spring Extravaganza Heritage Park and MuseumsApril 22-29 Dublin Pride Week Various Locations
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:None.
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STAFF REPORT
Parks and Community Services Commission
Page 1 of 2
Agenda Item 7.1
DATE:February 27, 2023
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer,Parks & Community Services Director
SUBJECT:Committee Assignment VacanciesPrepared by:Bridget Amaya, Asst. Parks and Community Services Director
EXECUTIVE SUMMARY:Commissioners from the Parks and Community Services Commission will review the Senior Center Advisory Committee and the Youth and Adult Sports Users Group assignments to fill vacancies for 2023.
STAFF RECOMMENDATION:Review the current vacancies for liaisons to the Senior Center Advisory Committee and the Youth and Adult Sports Users Group and make an appointment for a liaison and an alternate.
FINANCIAL IMPACT:None.
DESCRIPTION:The Senior Center Advisory Committee Bylaws and Rules of Procedure require representation from a member of the Parks and Community Services Commission (Commission). The Youth and Adult Sports User Group, while not an official governing body of the city, also appreciates the representation of a Commission member. Upon direction of the Commission, the Commission or the Chairperson may appoint several of its members, but less than a quorum, to serve on a Committee. Senior Center Advisory CommitteeThis is an ongoing committee that advises the Commission, the City Council, and Staff on matters of the operation of the Dublin Senior Center. The Commission representative will serve as a liaison between the Advisory Committee and the Commission. The Senior Center Advisory Committee holds quarterly meetings (February, May, August, and November) on the first Thursday of the month at 9:30 AM.
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Page 2 of 2
Youth and Adult Sports User GroupThis group meets tri-annually (March, July, and November) to discuss the community's needspertaining to youth and adult sports programs, facilities, and services. The next meeting will be held at the Shannon Community Center on March 23 at 4:00 PM.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted
ATTACHMENTS:None.
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STAFF REPORT
Parks & Community Services Commission
Page 1 of 3
Agenda Item 7.2
DATE:February 27, 2023
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer,Parks & Community Services Director
SUBJECT:The Wave Promotions Campaign for the Summer 2023 Waterpark Season Prepared by:Shalini Reddy, Senior Office Assistant
EXECUTIVE SUMMARYThe Commission will receive a report and presentation on The Wave Waterpark Promotions Campaign for the summer 2023 waterpark season.
STAFF RECOMMENDATION:Receive the report and provide feedback on The Wave Waterpark promotions campaign for the summer 2023 waterpark season.
FINANCIAL IMPACT:None.
DESCRIPTION:Staff is responsible for strategic marketing and promotions at The Wave Waterpark. Promotions are designed to increase customer awareness, create interest, and support increased participation and revenue generation for the 2023 summer waterpark season. The campaign includes promotional days and targeted demographic marketing methods to reach local and regional areas to attract new customers. As part of the plan, The Wave will utilize promotional tools, including coupons, discounts, and giveaways. These tools will be used with print and direct email campaigns through the Dublin Unified School District and the Parks and Community Services Department. Staff will also utilize the City’s social media platforms and website. Last year, The Wave offered the following special promotions during the waterpark season:
Forty and Fabulous – Celebrating City’s 40
th Anniversary
Parents Go Free Day
Dublin Students Celebrate End of School Year
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Page 2 of 3
Dublin Sports Teams, Take A Break at The Wave
Influencers & Internet Reviewers, Review The Wave and Return
Wave Goodbye to Summer The 2022 Waterpark Season concluded with an estimated 521 promotional discounts used.Promotions planned for the 2023 season include the following:
Opening Day - Saturday, May 27 Onsite Radio promotions and giveaways, interactive games, and prizes
Splash Into Summer- Wednesday, June 7Enjoy one free youth admission (18 years and under) with the purchase of a regular-pricedyouth or adult admission. Limit two free tickets per family.
Dublin Students Celebrate End of School Year$2.00 off discount on any regular-priced individual admission; valid throughout the season.
Dublin Sports Team, Take A Break at The Wave$2.00 off discount on any regular-priced individual admission; valid throughout the season.
Influencers & Internet Reviewers, Review The Wave and Come Again$2.00 off discount on any regular-priced individual admission; valid throughout the season.
Parents Go Free Day –Tuesday, June 20Enjoy one free adult admission with the purchase of a regular-price youth admission. Limit two free adults per family.
Wave Goodbye to Summer -Friday, August 4Enjoy one free Youth Admission with the purchase of a regular-price youth or adult admission. Limit two free tickets per family.
Friends of Season Pass Holders: For every season pass sale, the individual will receive (1) coupon for friends to receive a $2.00 off discount on any regular-priced individual admission, valid throughout the season. For every Family Season Pass sale (4 participants), the household will receive (2) couponsfor friends to receive a $2.00 off discount on any regular-priced individual admission, valid throughout the season.
Special Offer to 2023 Gaelic Games ParticipantsOffer the residential ticket price to all Gaelic Games participants from July 24 - July 27. This is a $2.00 admission price savings to increase weekday waterpark attendance.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:None.
ATTACHMENTS:
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Page 3 of 3
1) The Wave Waterpark 2023 Season Sample Promotional Coupons
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Attachment 1
The Wave Waterpark 2023 Season – Sample Promotional Coupons
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