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HomeMy WebLinkAbout8-15-22 PCSC AgendaCELEBRATING 44) YEARS 1982 — 2022 Council Chamber Civic Center 100 Civic Plaza Dublin, CA 94568 www.dublin.ca.gov DUBLIN CALIFORNIA Regular Meeting of the DUBLIN PARKS AND COMMUNITY SERVICES COMMISSION Monday, August 15, 2022 Regular Meeting 7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS Location: Council Chamber Civic Center 100 Civic Plaza Dublin, CA 94568 2.1 Public Comment At this time, the public is permitted to address the Parks and Community Services Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary's Office related to the proper procedure to place an item on a future Parks and Community Services Commission agenda. The exceptions under which the Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non -controversial in nature and are considered for approval by the Parks & Community Services Commission with one single action. Members of the audience, Staff or the Parks & Community Services Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1 Approval of the May 16, 2022 Parks and Community Services Commission Regular Meeting Minutes The Commission will consider approval of the minutes of the May 16, 2022 Parks and Community Services Commission Regular Meeting. August 15, 2022 Dublin Parks and Community Services Commission Agenda 1 STAFF RECOMMENDATION: Approve the minutes of the May 16, 2022 Parks and Community Services Commission Regular Meeting. Staff Report Attachment 1 - May 16, 2022 Parks and Community Services Commission Regular Meeting Minutes 3.2 Dublin Library Quarterly Report for April -June 2022 The Commission will receive the quarterly report for the Dublin Library for the period of April through June 2022. STAFF RECOMMENDATION: Receive the report. Staff Report Attachment 1 - Dublin Library Quarter Report April - June 2022 Attachment 2 - Dublin Library Quarterly Statistics April - June 2022 4. WRITTEN COMMUNICATION 5. PUBLIC HEARING 6. UNFINISHED BUSINESS 7. NEW BUSINESS 7.1 Little Library Temporary Public Art Program The Commission will consider a functional Temporary Public Art Program featuring little library boxes that will be placed at 10 public parks throughout Dublin. STAFF RECOMMENDATION: Review the proposed Little Library Temporary Public Art Program and provide input. Staff Report Attachment 1- Little Library Program Outline 7.2 Don Biddle Community Garden The Commission will review and provide feedback on the Don Biddle Community Park Guidelines and garden use. STAFF RECOMMENDATION: Review and provide feedback on the Don Biddle Community Garden. Staff Report Attachment 1- Don Biddle Community Garden Parcel Layout Attachment 2 - Don Biddle Community Garden Guidelines 8. OTHER BUSINESS Brief information only reports from the commission and/or Staff, including committee reports and reports by the commission related to meetings attended at City expense (AB1234). 9. ADJOURNMENT August 15, 2022 Dublin Parks and Community Services Commission Agenda 2 This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability -related modification or accommodation, please contact the City Clerk's Office (925) 833-6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. August 15, 2022 Dublin Parks and Community Services Commission Agenda 3 CELEBRATING DUBLIN CALIFORNIA Agenda Item 3.1 STAFF REPORT Parks and Community Services Commission DATE: ,J..ily 18, 2022 TO: Honorable Chair and Commissioners FROM: Jackie Dwyer, Parks & Community Services Director SU B.ECT : Approval of the May 16, 2022 Parks and Community Services Commission Regular Meeting Minutes Prepared by: Jennifer Li Marzi, Senior Office Assistant EXECUTIVE SUMMARY: The Commission will consider approval of the minutes of the May 16, 2022 Parks and Community Services Commission Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the May 16, 2022 Parks and Community Services Commission Regular Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Commission will consider approval of the minutes of the May 16, 2022 Parks and Community Services Commission Regular Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: 1) Attachment 1 - May 16, 2022 Parks and Community Services Commission Regular Meeting Minutes Page 1 of 2 4 Page 2 of 2 5 CALIFORNIA Attachment I COMMUNITY SERVICES COMMISSION fir MINUTES OF THE PARKS AND D U BL I N Regular Meeting: May 16, 2022 A Regular Meeting of the Dublin Parks and Community Services Commission was held on Monday, May 16, 2022, in the Council Chamber at the Civic Center. The meeting was called to order at 7:01 PM, by Commission Chair Kristin Speck. 1. Call to Order and Pledge of Allegiance Attendee Name Title Status Kristin Speck Commission Chairperson Present Sameer Hakim Commission Vice Chair Present Joseph Washington Commissioner Present Matthew Giller Commissioner Absent Vimal Pannala Commissioner Present Pratyush Rallapally Student Representative Present Daniel Colley Alternate Commissioner Present Richard Thornbury Alternate Commissioner Present 2. Oral Communications 2.1. Public Comment — N one. 3. Consent Calendar 3.1. Approval of the April 18, 2022 Parks and Community Services Commission Regular Meeting Minutes 3.2 Tri Annual Parks and Community Services Department Reports for January — April 2022 3.3 Dublin Library Quarterly Report for January— March 2022 The Commission voted to approve the Consent Calendar. RESULT: APPROVED [UNANIMOUS] MOVED BY: Vimal Pannala, Commissioner SECO N D: Pratyush Rallapally, Student Representative AYES: Rallapally, Speck, Hakim, Colley, Pannala, Washington ABSENT: Giller Page 1 of 1 6 4. Written Communication — N one. 5. Public H earinq — N one. 6. Unfinished Business —None. 7. New Business 7.1 Master Fee Schedule Fiscal Year 2022-23 Update for Parks and Community Services Bridget Amaya, Assistant Parks and Community Services Director, made a presentation regarding the Master Fee Schedule update for Fiscal Year 2022-23 for the Parks and Community Services Department. The Commission discussed the item and asked Staff follow-up questions. The Commission recommended the approval of the fees to the City Council. RESULT: APPROVED [UNANIMOUS] MOVED BY: Sameer Hakim, Vice Chair SECO N D: Vimal Pannala, Commissioner AYES: Rallapally, Speck, Hakim, Colley, Pannala, Washington ABSENT: Giller 8. Other Business The Commissioners provided brief informational reports about other events and meetings attended. 9. Adjournment The meeting was adjourned at 7:52 p.m. Minutes prepared by Senior Office Assistant, Jennifer Li Marzi Chairperson Parks & Community Services Commission ATTEST: Bridget Amaya Assistant Parks and Community Services Director Page 2 of 2 7 CELEBRATING STAFF REPORT Agenda Item 3.2 DUBLIN Parks and Community Services Commission CALIFORNIA DATE: August 15, 2022 TO: Honorable Chair and Commissioners FROM: Jackie Dwyer, Parks & Community Services Director SU B.ECT : Dublin Library Quarterly Report for April -June 2022 Prepared by:: Judy A. Miller, ManagementAnalystll EXECUTIVE SUMMARY: The Commission will receive the quarterly report for the Dublin Library for the period of April through June 2022. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: None. DESCRIPTION: Since opening in April 2003, funding for the Dublin Public Library has been provided via a partnership between Alameda County Library and the City of Dublin. The Library is open 51 hours per week, excluding holidays, during which the Library operates a circulation desk and a variety of programs, activities, and events. On a quarterly basis, the Dublin Library provides a report that highlights the following: • Programs and services • Collaboration, partnerships, and community outreach • Statistical data • Upcoming events and programs Attachment 1 provides the Library Quarterly Report, and Attachment 2 provides the statistical data for the period of April - June 2022. STRATEGIC PLAN INITIATIVE: Page 1 of 2 8 None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: 1) Dublin Library Quarterly Report: April - June 2022 2) Dublin Library Quarterly Statistics: April - June 2022 Page 2 of 2 9 Attachment 1 00 LIBRARY Library Quarterly Report (April — June 2022) Cindy Chadwick, County Librarian Albany Castro Valley Centerville Dublin Fremont Main Irvington Newark Niles San Lorenzo Union City Learning Group Dublin Library has been back to its pre -pandemic open hours since September 2021 and has seen steady increase in foot traffic. More families are visiting the library to sign up for summer programs and to check out library material to read at home. This quarter had 38,435 visitors compared to the same time in 2021 of 15,019. Our circulation has continued to improve, and this quarter there were 109,761 items checked out between April — June 2022. This is 25% higher when compared to the same time in 2021 (87,817) and 6% higher compared to last quarter (103,866) Program and Service Highlights • We welcomed two new librarians in April: Teen Services Librarian, Susan Gardner, started on April 4th and Children's Services librarian, Maida Paxton, started on April 18th! • Children's staff put out three new Nature Story Path books: April's book was Seeds, Bees, Butterflies, and More! by Carole Gerber, May's book was Hoot and Peep by Lita Judge, and June's book was Run, Sea Turtle, Run! by Stephen Swinburne. April's book selection was part of a collaboration project with the Poet Laureate and the City of Dublin to create a poetry walk/scavenger hunt around the city. • Our companion program to the Summer Adventure 2022 started June 6th; the "Turtley Awesome" Summer Reading Challenge has been extremely popular. Reading challenge counts as one of the several activities possible to receive a book gift and enter prize drawing for Summer Adventure 2022 • As part of the Summer Adventure, children's staff started a chalk art interactive activity in front of the library. It was very popular with kids and adults, and many people added their own drawings. • Simple grab and go craft kits for families have continued to be very popular. This quarter we offered fluttering butterfly, and jellyfish craft kits to go along with the Summer Adventure Theme of Wonder in Nature. • Children's librarian, Maida Paxton, worked on putting up various book displays related to Poetry Month, AAPI Month, and Pride Month. She also put up many smaller rotating displays such as sea creatures, dental month, biking, summer outdoor activities, etc. • Teen Librarian Susan Gardner reopened the Teen area after being closed during pandemic. She added fixed shelving in the teen graphic novel area with new dividers, which not only helped the shelves remain neater, but also reduced wear and tear on the books • Teen displays this quarter highlighted: AAPI Month, Teen Librarian Recommended Manga and Graphic Novels, Pride Month, and books to support reading and activities for Summer Adventure 2022 • A teen focus group met on June 22nd with 11 teens attending to discuss future programs and services they would like to see offered at the library, as well as plans to start a new Teen Advisory Group at the library. Administration 2450 Stevenson Blvd. Fremont, CA 94538-2326 510-745-1504 FAX 510-793-2987 www.aclibrary.org 10 • Adult Services created displays and/or online book lists for Spiritual Health, Social Health, Poetry Month, Arab Americans Month, National Barbecue Month, National Salad Month, Pride Month, and a Pollinators/Gardening with Nature display. • Adult Services finished off Health Challenge 2022 with a checklist for spiritual health in April, followed by social health in May. Participants check off a minimum of 12 activities for an entry for prizes and gift cards. From January to May, 551 prize entry forms were submitted. • As part of the music CD maintenance, a new section called World Music was created for international music CDs sung in a Community Language. Collaboration, Partnerships, and Community Outreach • In collaboration with Dublin's Poet Laureate, Dublin Library had a poetry picture book out on the Nature Story Path in April and was a stop on the city-wide Poetry Walk. • Children's Staff welcomed classes back to the library for class visits this quarter. In May, we had three 2nd grade classes from Frederiksen Elementary School visit the library, as well as a preschool visit from CAPE Head Start. Most of the students received a library card during their visit. • Children's Staff also visited three school classrooms during May and June (two 2' grade classrooms and a visit to CAPE Head Start preschool), as well as a virtual visit to the school district's online kindergarten class. • Friends of the Dublin Library had a very successful summer book sale at the end of June 2022 • Staff tabled at the Farmer's Market on May 26th and June 30th to sign people up for library cards, and to promote the Summer Adventure and Summer Reading Challenge. • Children's librarians attended the Literary Festival at Las Positas College on May 7, 2022. They hosted a short craft program for families attending the event and had a table for a few hours to create library cards and hand out information about the library. • Teen Services Librarian joined the Dublin Mayor's Youth Advisory Council in April and May to introduce herself as the teen librarian, lay the groundwork for future collaborations, and advertise the teen space reopening and promote the teen focus group in June. • After a two-year hiatus, Palo Alto VA's Mobile Outreach Services resumed in June. Team members helped veterans and their families with enrollment in VA healthcare, referrals to specialists (mental health, hearing, physical therapy), safety assessments, and information about housing, education, and employment benefits. Coming Up Next Quarter • Library Page, Cynthia Banks, will be retiring after 15 years at the library in July 2022. • We will host a bike repair clinic and Palo Alto VA will make medical outreach visits. • Teen Advisory Group will be returning in fall. • Teen Take and Make Crafts kits will be available starting this fall. • Teen Self -Care Kits for Self -Care Month will be made available in September. • Children's staff is going to resume limited programming in the fall and winter! They will be holding three book discussion groups (5tn 6th, and a 7t"/8t" combo group), as well as a craft program for elementary school aged children. Children staff is still exploring ideas for in -person programs. • Librarians will participate in the Library Card Drive at Las Positas College in the fall. • Classroom and library visits will resume in September. 11 Summer Adventure 2022: Community Chalk Art Summer Jellyfish Craft Crafting Together Teen Focus Group Wednesday, June 22, 2022 4:oopm-5:3opm, Dublin Library f on us for a teen focus group to find out what you would like to see the Dublin Library offer teens. We will be offering volunteer hours to teens who come and participate. Let us know if you would like to see changes to the space or if there are certain programs you wish the library offered for you to attend. Reglstrotion Is Required �Ir vw .u.;.. „Y; ar ,:`4 ;;��re� v �®ib ©l] 00 LIBRARY �>d a lorg Teen June Pride Month Display Adult Heath Challenge Teen Summer Focus Group Winner Flyer DocuSigned by: GtA, auutivick 7/18/2022 '-9A3BEAD799E64FE... Cindy Chadwick Ph.D., County Librarian Date 12 Alameda County Library Quarterly Report 2022, Quarter 2; FY 2021-22 Q4 ALAMEDA COUNTY IS LOOKING FOR ITS YOUTH dt For Teens:13-18 Applications open April 1 aclibrary.orglyouth-poet 2,255 71 Peapfe reached Engagements T +1.9x higher DIsiliblltlan scare Boost unavailable 00 2 Comments 28 Shares 'We roust push it back': LGBTQ activists denounce hate after San Lorenzo drag queen library incident Bay Area Rep. Swalwell joins others to condemn incident at Drag Queen Sto Hour event By JAKOB RODGERS I Bay Area News Group PUBLISHED: June 16, 2022 at 12:18 p.m_ I UPDATED: June 17, 2022 at 6 41 a.m. Drag Queen Story Hour returns to Castro Valley after earlier Proud Boys disruption By JAKOB RODGERS I Bay Area News Group PUBLISHED: June 21, 2022 at 10:10 p.m. I UPDATED: June 23, 2022 at 5:11 a.m. eAudio hoopla Audiobooks OverDrive: MP3 Audio Books OverDrive LISTEN 2,483 15,487 54,120 e-Materials Borrowed 233,009 eVideo OverDrive Video Great Courses OD Craftsy Craftsy en Espanol hoopla tv hoopla mov iNDIEFLIX 380 225 179 5 814 741 78 eBooks eAudio eVideo Music Music hoopla Music 331 158,166 72,090 2,422 331 eBooks Enki Gale Virtual Ref Lib OverDrive READ hoopla comics hoopla eBooks OverDrive: Adobe EPUB OverDrive: Open ePUB OverDrive: Adobe PDF OverDrive: open PDF OverDrive: Mobi/Kindle Overdrive MediaDo OverDrive Kobo 904 585 81,001 863 1,858 14,190 155 129 3 57,040 165 1,273 15 No 39,788 PC Sessions 1 Albany Castro Valley Centerville Dublin Fremont Newark Niles San Lorenzo Union City 3,607 6,820 808 6,031 12,075 3,711 7 3,528 3,201 16 2,219 Tech it Out Sessions Albany Castro Valley Centerville Dublin Fremont Newark San Lorenzo Union City 344 586 76 76 414 337 280 106 17 Oft • 54,196 Wi-Fi Sessions 1 Albany 3,186 Castro Valley 6,284 Centerville 820 Dublin 7,239 Fremont 24,397 Irvington 1,228 Newark 5,519 Niles 313 San Lorenzo 2,574 Union City 2,636 18 70,997 Printing A Printing Online Total (Pages) Printing Printing (Pages) Albany 3,889 1,081 4,970 Castro 13,215 2,059 15,274 Valley Centerville 2,014 1,634 3,648 Dublin 7,467 924 8,391 Fremont 13,997 2,659 16,656 Newark 4,368 1,610 5,978 San 9,401 864 10,265 Lorenzo Union City 5,110 705 5,815 Total 59,461 11,536 70,997 r 19 Fs- 255,714 Library Visits Albany 13,880 Castro Valley 40,592 Centerville 11,098 Cherryland 1,722 Dublin 38,645 Fremont 70,096 Irvington 1,863 MOS 2,036 Newark 29,347 Niles 1,101 REACH 2,485 San Lorenzo 23,644 Union City 19,205 20 547 Cards Mailed 804 Welcome Cards Issued 4,769 New Cards Issued k Albany 321 Castro Valley 535 Centerville 118 Cherryland 3 Dublin 998 Fremont 1,445 Irvington 23 MOS 5 Newark 599 Niles 7 San Lorenzo 335 Union City 380 23 Ask Us! 1,421 Online Questions Answered 331 Volunteers 2,423.75 Volunteer Hours Adult Adult Teen Teen Hours Hours Albany 13 126 0 0 Castro Valley 1 2 38 180 Dublin 28 563.5 19 93 Fremont 0 0 70 365 Fremont 0 0 29 122 Neighborhood Newark 17 272 109 630 San Lorenzo 0 0 1 10 Union City 3 12.25 3 48 Total 62 975.75 269 1,448 128 Virtual Programs 2,455 Attendance 229 Onsite Programs 7,797 Attendance • Number of Attendance Programs Albany 4 85 Castro 26 1,154 Valley Centerville 25 858 Dublin 1 11 Fremont 27 1,274 Newark 99 3,482 REACH 20 327 San Lorenzo 23 482 Union City 4 124 1- 1,145,279 Items Checked Out (629,990 Checkouts + 515,289 Renewals) 622,414 Items Checked In li Items Renewals Total Items Checked Checkouts Checked Out + In Renewals Albany 45,253 801 46,054 45,944 Castro 95,286 1,506 96,792 94,917 Valley Centerville 26,137 251 26,388 29,207 Cherryland 346 3 349 374 Dublin 108,703 1,058 109,761 105,430 Fremont 212,316 2,294 214,610 205,273 Irvington 4,677 113 4,790 5,526 MOS 3,970 2,112 6,082 4,611 Newark 72,809 1,489 74,298 58,865 Niles 1,993 32 2,025 2,179 REACH 28 0 28 38 San Lorenzo 29,742 556 30,298 29,128 Union City 28,726 772 29,498 40,745 24/7 Library 4 504,302 504,306 177 Total 629,990 515,289 1,145,279 622,414 28 95,444 Holds Fulfilled Albany 10,458 Castro Valley 13,737 Centerville 5,337 Cherryland 13 Dublin 16,215 Fremont 29,769 Irvington 599 MOS 787 Newark 10,474 Niles 652 REACH 16 San Lorenzo 3,758 Union City 3,629 1,139,154 Collection Total 35,960 New Materials April May June April May June Collection Total 1,137,803 1,139,203 1,139,154 New Materials 13,073 12,825 10,062 195 Listen Inn Sessions Number Average of Duration of Sessions Calls (seconds) April 59 275 May 44 280 June 92 268 Total 195 274 April 3,486 May 3,394 June 3,105 9,985 Link+ Circulation I Er4 ALAMEDA COUNTY LIBRARY FOUNDATION Community Begins Here $14,649.00 Alameda County Library Foundation - donations from individual donor(s) Castro Valley - from ACLF individual donor(s), to be deposited into the CSV Trust Fund. Dublin — from ACLF individual donor(s) monthly partner, to be deposited into the DUB Trust Fund. Essential Library Services — from ACLF individual donor(s), to be deposited into the DCL_COVID-19 Trust Fund. Fremont Main — from ACLF individual donor(s), to be deposited into the FRM Trust Fund. Mobile and Outreach Services — from ACLF individual donor(s), to be deposited into the MOS Trust Fund. Newark ($10,000 for Capital Campaign) - from ACLF individual donor(s) annual partner(s), to be deposited into the NWK Trust Fund. San Lorenzo — from ACLF individual donor(s), to be deposited into the SLZ Trust Fund. Union City — from ACLF individual donor(s), to be deposited into the UCY Trust Fund. $700.00 $100.00 $1,000.00 $400.00 $1,000.00 $10,700.00 $399.00 $350.00 33 CELEBRATING YEARS 1982 - 2022 Agenda Item 7.1 STAFF REPORT DUBLIN Parks & Community Services Commission CALIFORNIA DATE: August 15, 2022 TO: Honorable Chair and Commissioners FROM: Jackie Dwyer, Parks & Community Services Director SU ELECT : Little Library Temporary Public Art Program Prepared by: Tyler Phillips, Heritage & Cultural Arts Supervisor EXECUTIVE SUMMARY: The Commission will consider a functional Temporary Public Art Program featuring little library boxes that will be placed at 10 public parks throughout Dublin. STAFF RECOMMENDATION: Review the proposed Little Library Temporary Public Art Program and provide input. FINANCIAL IMPACT: The Temporary Public Art Program is included in the Parks and Community Services Department's annual operating budget and is funded by the Public Art Fund. DESCRIPTION: Background In October 2019, the City Council approved an annual temporary art display program. Each year, Staff works with the Heritage and Cultural Arts Commission (HCAC) to identify and recommend the program that will be developed and implemented that year. Additionally, Staff seeks feedback from the Parks and Community Services Commission for projects located within public parks. This project includes the installation of little library boxes at 10 public parks throughout Dublin. This unique project would include the solicitation of artists to complete the design and decorating of the library boxes. Little Library Temporary Public Art Program Little Library programs are a catalyst for building community, inspiring readers, and expanding book access. Working on the honor system, little library boxes provide 24/7 access to books and Page 1 of 2 34 encourage literary proficiency. Additionally, community enhancement through visual arts will be achieved by soliciting artists to design and decorate the library boxes. Following guidelines in the City of Dublin Public Art Master Plan, Staff will issue a Call -for -Artists seeking design proposals for each library box. The HCAC will review proposals and make a recommendation to City Council for final selection. Timeline and Next Steps Following review and approval of the program, a Call -for -Artists will be developed in August and released in September 2022. A review of proposals and selection will take place in November 2022. The library boxes will be unveiled in spring 2023. Selected artists will receive a stipend of $500. The City will provide the artist with the raw library box for design and decorating. The artist would return the completed library box to the City for installation. The Parks and Community Services Commission is asked to consider the program and provide input. Below is a list of items for consideration: • Artist Stipend • Box Size and Style • Program Name • Locations STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: 1) Little Library Temporary Public Art Program Outline Page 2 of 2 35 Attachment 1 Little Library Program Outline Timeline: • July/Aug — Commission Review • Aug/Sept — Call for Artists • Nov — HCAC Selections • Dec — Council Approval • Dec -Feb — Fabrication/Installation • Mar 2023 — Complete Locations: • 10 Locations. City Parks. Exact Locations TBD. • Adjacent to existing pathways, ensure ADA compliance • At or near playgrounds, restrooms, or entry points o Schaefer Ranch Park o Heritage Park o Shannon Park o Alamo Creek Park o Kolb Park o Emerald Glen Park o Fallon Sports Park o Jordan Ranch Park o Butterfly Knoll Park o Don Biddle Community Park * * 36 Attachment 1 Box Ideas: 18" Double Door Shed 26" 24" Program Name: • Park and Read, Park N' Read • Book Buddies • Park Tales • Read and Play • Parks and Education • Book it to the Park Two Story Shed (preference) 22.25" Gable Roof 22, • Periodicals and Play • Romp N Read • Imagination Station • Shamrock Tales • Literacy at Play • Check Out; Parks and Book 37 CELEBRATING DUBLIN CALIFORN IA Agenda Item 7.2 STAFF REPORT PARKS & COMMUNITY SERVICES COMMISSION DATE: August 15, 2022 TO: Honorable Chair and Commissioners FROM: Jackie Dwyer, Parks & Community Services Director SU B,ECT : Don Biddle Community Garden Prepared by: Nicki Wanzenried, Recreation Coordinator EXECUTIVE SUMMARY: The Commission will review and provide feedback on the Don Biddle Community Park Guidelines and garden use. STAFF RECOMMENDATION: Review and provide feedback on the Don Biddle Community Garden. FINANCIAL IMPACT: Staff proposes estimated revenue of $1,800 per year (36 parcels x $50 per parcel). Three parcels will be for city program use in conjunction with master gardener programs. DESCRIPTION: In anticipation of the opening of the Don Biddle Community Garden, Staff has prepared guidelines to maintain a peaceful place for Dublin residents to cultivate flowers, herbs, fruits, and vegetables. The garden will provide increased access to fresh foods, improve physical activity, promote relaxation, and improve dietary habits through education. Parks and Community Services Department Staff will oversee the use of 39 4'x 8' (32 square feet) raised wooden boxes, or parcels, arranged as shown in Attachment 1. The parcels will be rented annually to Dublin residents 18 years and older. The garden will follow park hours of operation, sunrise to one hour after sunset. Staff surveyed neighboring cities, including Pleasant Hill, Pleasanton, and San Ramon, for guidelines and fee structures. In accordance with the surveyed neighboring cities, Staff recommends the following fees: Page 1 of 2 38 Table 1: Garden Parcel Fee City Deposit Fee Annual Rate Sq. Ft Dublin $50.00 $50.00 32 Key items for discussion will include: 1) Community Garden Guidelines (Attachment 2) 2) Master Gardener Collaboration 3) Garden Programming and Use NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: 1) Don Biddle Community Garden Parcel Layout 2) Don Biddle Community Garden Guidelines Page 2 of 2 39 Attachment 1 / DUBLIN CALIFORNIA PARKS & COMMUNITY SERVICES Mr -Larisa-TEA 35 30 25 SHED COMPOST/GARBAGE J 11 6 1 36 31 26 PICNIC TABLES 12 7 2 XATE/ 37 32 27 22 19 16 13 8 3 38 33 28 23 20 17 14 9 4 39 34 29 24 21 18 15 10 5 ZGAT NININliiiiiirj rffOran 40 Attachment 2 vire DUBLIN CALIFORNIA Don Biddle Community Garden Guidelines 1. Overview The Don Biddle Community Garden is a beautiful, safe, and peaceful place for Dublin residents to cultivate and enjoy flowers, herbs, fruits, and vegetables. • Hours of Operation: Sunrise to one hour after sunset. • Garden Parcels: Thirty-nine 4' x 8' raised wooden box parcels. Each parcel is equipped with a water spigot. • Gates: Staff is looking into a code or fob entry system. • Garbage: Users are responsible for keeping their parcels, green waste, and compost area free from debris, trash, and any other items left behind. • Selling: • Harvesting: • Smoking: • Alcohol and other: • Animals: • Children: closely s • Irrigation System: Excess food can be shared but not sold. Harvesting is allowed only from the user's parcel. Smoking is prohibited in the garden area. No alcohol, marijuana, or illegal drugs are allowed. Except for service animals, no pets are allowed. Children must be accompanied by a responsible adult and upervised at all times. Given current and ongoing drought restrictions, Staff is working to determine best practices. ■ No alterations to the irrigation system are permitted. Water conservation methods should be utilized whenever possible, including mulching with straw, leaves, or grass clippings and using soaker or drip irrigation hoses. 2. Parcel Allocation • One parcel per individual or household. • Must be a City of Dublin resident and 18 years or older. • Requirements: ■ Utility Bill for proof of residency. ■ Driver's License for proof of age. • A wait list will be kept by the Parks and Community Services Department. As parcels become available, assignments will be made in the order of the waitlist. • Transfer of a parcel assignment by a gardener is not permitted. The Parks and Community Services Department must handle all parcel transfers. 3. Parcel Deposit • A one-time deposit of $50.00 per parcel is required. • The deposit will be refunded when the parcel is relinquished and cleared of all weeds, 41 Attachment 2 plants, other materials, and is ready for acquisition by a new gardener. • The City may retain all or part of the deposit if the parcel is not clean and ready for acquisition by a new gardener at the end of the parcel rental date. • The $50.00 parcel deposit will be refunded after the parcel is surrendered and inspected for the removal of all weeds, plants, materials, wood, debris, underground cages, and wire from the garden. 4. Parcel Fee • The annual $50.00 fee is non-refundable. This will automatically renew annually on the original rental date. 5. Rules • All parcels must be maintained in a manner acceptable to the Parks and Community Services Department. • You are a steward of the land and are responsible for maintaining the parcel to which you have been assigned. • Parcel maintenance includes soil care, planting, watering, weeding, harvesting, and any additional garden upkeep. • All aisles immediately surrounding your parcel are considered your responsibility and must be kept free of weeds, trash, and all obstacles. ■ Do not plant nor put up any devices, fencing, or support structures in common areas outside your parcel. • If a parcel remains undeveloped or unattended for more than 30 days, you will be notified by the Parks and Community Services Department. Failure to care for your parcel could result in the termination of your parcel and the forfeiture of your deposit. ■ A reminder may be given if a parcel is excessively weedy, is filled with debris, or has overripe produce. • This is an organic garden. ■ Toxic chemical fertilizers, pesticides, or herbicides are not allowed. ■ Only organic fertilizers, mulch, and compost may be used. • Use designated areas for compost and debris. ■ Any trash, weeds, and unwanted plants from your parcel and aisles need to be placed in the appropriate container. • Common areas are maintained as a shared responsibility by all gardeners. • Underground pipes are running beneath the parcels. If a pipe breaks, Staff may have to remove parcel materials, such as raised beds, plants, and soil, to repair the pipe. Gardeners may have to replace soil and plants after a repair. The City of Dublin will not be responsible for returning the garden to its previous state. ■ You must notify the Parks and Community Services Department immediately if a water line breaks. • Crops need to be harvested once they are mature. Please consider donating if you do not feel you will use all your harvest. Contact the Parks and Community Services Department for resources. 42 Attachment 2 • If winter crops are not planted, your parcel must be free of weeds and dead or unsightly plant material, and a 4" layer of manure or a cover crop must be planted by November 30 to help enrich and nourish the soil. • Gardeners may establish their layout of beds and paths within the dimensions of their assigned parcel. ■ All fencing or support structures must be installed on either your parcel's east or west end. ■ Any such structures must stand independently, entirely within the parcel, and may not shade other parcels. ■ All structures and supports must be made of easily removable materials. Nothing may be nailed into or attached to the wooden box. • Be considerate of your garden neighbors. ■ You must keep material within your parcel. ■ If an adjacent parcel's gardener complains of excessive shading by anything on your parcel, you must agree or remove it immediately. ■ Do not enter or pick from other gardener's parcels even if you think the parcel has been neglected. ■ Taking food or damaging another gardener's parcel will be grounds for forfeiture of your parcel and deposit. • Complaints should be brought to the attention of the Parks and Community Services Department for review and action. 6. Prohibited • Invasive plants include mint, raspberries, blackberries, Jerusalem Artichoke, horseradish, or Oenothera (Mexican and Pink Evening Primrose). These are very hard to remove and get out of control fast. • Under no circumstances is Stinging Nettle to be planted. This is a very invasive species that can spread by growing rhizomes underground and by wind -dispersed seeds. It also causes skin rash irritation when touched. • All trees and/or shrubs over 2' high are not to be planted in any parcel. This includes kiwi, grape, hop, passionflower, and other such vines. • These trees, shrubs, and vines become permanent after a short time, shading your neighbor's garden and growing over garden borders. • Growing drug -producing plants ■ Automatic forfeit of parcel and subject to prosecution. • Foul language or loud offensive behavior. • Personal vehicles in the garden area or park pathways. • Adding additional drip and soaker systems outside of what the City provides. • Trellises and other support structures higher than 6' in height. • Amplified music. 7. Tools and Equipment • Use equipment and tools responsibly and treat them with care. • Replace a tool if it breaks when you are using it. • Do not leave tools in your parcel. 43 Attachment 2 • Return tools clean when done. • Store tools neatly and securely for the safety and convenience of fellow gardeners. • City tools and equipment are not to be taken home overnight and must be returned to the designated area. • Do not leave used tomato cages, poles, containers, or other personal items in the tool shed. 8. Compost Area and Rules You must add your garden cuttings and fruit and vegetable waste to the designated compost area. Follow the compost rules for acceptable materials and the posted signs for how and where to place the materials. • Rules ■ Cut branches to fit inside the container, and the lids can close. ■ Kitchen vegetable scraps are good. Cover with yard clippings to deter flies and rats. ■ No waste from dogs, cats, birds, or humans. ■ Non -organic wastes, wood, wire, plastics, and any questionable items must go in the garden dumpster. ■ Gardeners will be responsible for the maintenance and cleanup of the compost area. The City of Dublin reserves the right to modify, change, or alter the above guidelines in the community's best interest. 44