HomeMy WebLinkAbout07-14-2022 HCAC AgendaJuly 14, 2022 Dublin Heritage and Cultural Arts Commission Agenda 1
Council Chamber Civic Center
100 Civic Plaza
Dublin, CA 94568
www.dublin.ca.gov
Regular Meeting of the
DUBLIN HERITAGE AND CULTURAL ARTS
COMMISSION
Thursday, July 14, 2022 Location: Council Chamber
Civic Center
100 Civic Plaza Dublin, CA 94568
Regular Meeting 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1 Public Comment At this time, the public is permitted to address the Heritage & Cultural Arts Commission
on non-agendized items. Please step to the podium and clearly state your name for the
record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with
State Law, no action or discussion may take place on any item not appearing on the
posted agenda. The Commission may respond to statements made or questions asked,
or may request Staff to report back at a future meeting concerning the matter. Any
member of the public may contact the Recording Secretary’s Office related to the proper
procedure to place an item on a future Heritage & Cultural Arts Commission agenda.
The exceptions under which the Commission MAY discuss and/or take action on items
not appearing on the agenda are contained in Government Code Section
54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered
for approval by the Heritage & Cultural Arts Commission with one single action.
Members of the audience, Staff or the Heritage & Cultural Arts Commission who would
like an item removed from the Consent Calendar for purposes of public input may
request the Chair to remove the item.
3.1 Approval of the May 12, 2022 Heritage and Cultural Arts Commission Regular
Meeting Minutes
1
July 14, 2022 Dublin Heritage and Cultural Arts Commission Agenda 2
The Commission will consider approval of the minutes of the May 12, 2022 Heritage
and Cultural Arts Commission Regular Meeting.
STAFF RECOMMENDATION:
Approve the minutes of the May 12, 2022 Heritage and Cultural Arts Commission
Regular Meeting.
Staff Report Attachment 1 - May 12, 2022 Heritage and Cultural Arts Commission Regular Meeting
Minutes
4. UNFINISHED BUSINESS
5. NEW BUSINESS
5.1 Little Library Temporary Public Art Program
The Heritage and Cultural Arts Commission will consider a functional Temporary
Public Art Program featuring little library boxes that will be placed at 10 public parks
throughout Dublin. STAFF RECOMMENDATION:
Review the proposed Little Library Temporary Public Art Program and provide
input.
Staff Report
Attachment 1 - Little Library Program Outline
6. OTHER BUSINESS
Brief information only reports from Commissioners and/or Staff, including committee
reports and reports by Commissioners related to meetings attended at City expense
(AB1234).
7. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by
Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the
federal rules and regulations adopted in implementation thereof. To make a request for
disability-related modification or accommodation, please contact the City Clerk’s Office
(925) 833-6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment,
fosters new opportunities, provides equity across all programs, and champions a culture of diversity and
inclusion.
2
STAFF REPORT
Heritage and Cultural Arts Commission
Page 1 of 2
Agenda Item 3.1
DATE:July 14, 2022
TO:Honorable Chair and Commission Members
FROM:Jackie Dwyer,Parks & Community Services Director
SUBJECT:Approval of the May 12, 2022 Heritage and Cultural Arts Commission Regular Meeting MinutesPreparedby:Jennifer Li Marzi,Senior Office Assistant
EXECUTIVE SUMMARY:The Commission will consider approval of the minutes of the May 12, 2022 Heritage and Cultural Arts Commission Regular Meeting.
STAFF RECOMMENDATION:Approve the minutes of the May 12, 2022 Heritage and Cultural Arts Commission Regular Meeting.
FINANCIAL IMPACT:None.
DESCRIPTION:The Commission will consider approval of the minutes of the May 12, 2022 Heritage and Cultural Arts Commission Regular Meeting.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:1)Attachment 1 –May 12, 2022 Heritage and Cultural Arts Commission Regular Meeting Minutes
3
Page 2 of 2
4
Attachment 1
MINUTES OF THE HERITAGE AND
CULTURAL ARTS COMMISSION
Regular Meeting: May 12, 2022
Page 1 of 1
A RegularMeeting of the Heritage and Cultural Arts Commission was held on Thursday,May 12, 2022, in the Council Chamber at the Civic Center. The meeting was called to order at 7:01PM, by Chairperson Margaret Liang.
1. Call to Order and Pledge of Allegiance
Attendee Name Title StatusMargaret Liang Commission Chair PresentJulia Tomtania Commission Vice Chair PresentRobert Bennett Commission Member PresentSteve Minniear Commission Member PresentKathy Blackburn Commission Member PresentGina Gabriell Commission Member AbsentShweta Agrawal Commission Member PresentEileen Liu Alternate Commissioner Present
2. Oral Communications
2.1 Public Comment – None.
3. Consent Calendar
3.1.Approval of the April 14, 2022 Heritage and Cultural Arts Commission
Regular Meeting Minutes
3.2 Tri-Annual Parks and Community Services Department Report for January
– April 2022The Commission approved the Consent Calendar.
RESULTS:APPROVED [UNANIMOUS]
MOVED BY:Steve Minniear, Commission Member
SECOND:Shweta Agrawal, Commission Member
AYES:Bennett, Liang, Agrawal, Minniear, Tomtania, Blackburn, Liu
ABSENT:Gabriell
4. Unfinished Business – None.
5
Page 2 of 2
5. New Business
5.1 Dublin Transit Center Parking Garage Public Art ProjectShaun Chilkotowsky, Heritage and Cultural Arts Manager introduced Rachel Osajima, Director of the Alameda County Arts Commission, to present the specifics of the Dublin Transit Center Parking Garage public art project.The Commission discussed the presentation and asked follow-up questions.
5.2 Utility Box Art Selection Tyler Phillips, Recreation Supervisor presented the specifics about the Utility Box Art proposals received.The Commission discussed the item and asked Staff follow-up questions.
RESULTS:APPROVED [UNANIMOUS]
MOVED BY:Steve Minniear, Commission Member
SECOND:Kathy Blackburn, Commission Member
AYES:Bennett, Liang, Agrawal, Minniear, Tomtania, Blackburn, Liu
ABSENT:Gabriell
6. Other BusinessCommissioners gave updates on various projects.
7. AdjournmentBeing no further business, the meeting was adjourned by Chairperson Margaret Liang at 8:01 PM.Minutes prepared by Senior Office Assistant, Jennifer Li Marzi.
_____________________________________Chairperson Heritage and Cultural Arts Commission
ATTEST:
_______________________________Shaun ChilkotowskyHeritage and Cultural Arts Manager
6
STAFF REPORT
Heritage & Cultural Arts Commission
Page 1 of 2
Agenda Item 5.1
DATE:July 14, 2022
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Little Library Temporary Public Art ProgramPreparedby:Tyler Phillips,Heritage &Cultural Arts Supervisor
EXECUTIVE SUMMARY:The Heritage and Cultural Arts Commission will consider a functional Temporary Public Art Program featuring little library boxes that will be placed at ten public parks throughout Dublin.
STAFF RECOMMENDATION:Review the proposed Little Library Temporary Public Art Program and provide input.
FINANCIAL IMPACT:The Temporary Public Art Program is included in the Parks and Community Services Department’s annual operating budget and is funded by the Public Art Fund.
DESCRIPTION:BackgroundIn October 2019, the City Council approved an annual temporary art display program. Each year, the Staff works with the Heritage and Cultural Arts Commission (Commission) to identify the program that will be developed and implemented that year. For this project, City Staff is seeking to install little library boxes at ten different public parks throughout Dublin. This unique project would include the solicitation of artists to complete the design and decorating of the library boxes. Little Library Temporary Public Art ProgramLittle Library programs are a catalyst for building community, inspiring readers, and expanding book access. Working on the honor system, little library boxes provide 24/7 access to books and encourage literary proficiency.
7
Page 2 of 2
Additionally, by soliciting artists to design and decorate the library boxes, additional community enhancement through visual arts will be achieved. Following guidelines in the City of Dublin Public Art Master Plan, Staff will issue a Call-for-Artists seeking design proposals for each library box. The Commission will review proposals and make a recommendation to City Council for final selection. Timeline and Next StepsFollowing Commission review of the program and input, a Call for Artists would be developed in August and released in September 2022. A review of proposals and selection would take place in November 2022. The library boxes would be unveiled in spring 2023. Selected artists would receive a stipend of $500.The City would provide the artist with the raw library box for design and decorating. The artist would return the completed library box to the City for installation. The Commission is being asked to consider the program and provide input. Below is a list of items for consideration:
Artist Stipend
Box Size and Style
Program Name
Program Theme
Locations
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:1) Little Library Temporary Public Art Program Outline
8
Attachment 1
Little Library Program Outline
Timeline:
July/Aug – Commission Review
Aug/Sept – Call for Artists
Nov – HCAC Selections
Dec – Council Approval
Dec-Feb – Fabrication/Installation
Mar 2023 – Complete
Locations:
10 Locations. City Parks. Exact Locations TBD.
Adjacent to existing pathways, ensure ADA compliance
At or near playgrounds, restrooms, or entry points
o Schaefer Ranch Park
o Heritage Park
o Shannon Park
o Alamo Creek Park
o Kolb Park
o Emerald Glen Park
o Fallon Sports Park
o Jordan Ranch Park
o Butterfly Knoll Park
o Don Biddle Community Park
9
Attachment 1
Box Ideas:
Double Door Shed (Preferred)Gable Roof
Two Story Shed
10