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HomeMy WebLinkAbout05-24-2005 PC Minutes Plan11ing COlnn1ission Minutes CALL TO ORDER A regular meeting of the City of Dublin Planning Commission was held on Tuesday, May 24, 2005, in the Council Chambers located at 100 Civic Plaza. Chair Schaub called the meeting to order at 7:00pm. ROLL CALL Present: Chair Schaub, Commissioners Biddle, Fasulkey, and Wehrenberg; Jeri Ram, Planning Manager; Kristi Bascom, Senior Planner; Charity Wagner, Associate Planner; Michael Porto, Planning Consultant; and Maria Carrasco, Recording Secretary. Absent: Cm. King ADDITIONS OR REVISIONS TO THE AGENDA Chair Schaub made a revision to the agenda and heard item 8.1 for PA 03-073 Dublin Honda Used Cars Second Temporary IS-month extension to an existing Conditional Use Permit before Written Communications. MINUTES OF PREVIOUS MEETINGS - The May 10, 2005 minutes were approved as submitted. ORAL COMMUNICATION At this time, members of the audience are permitted to address the Planning Commission on any item(s) of interest to the public; however, no ACTION or DISCUSSION shall take place on any item which is NOT on the Planning Commission Agenda. The Commission may respond briefly to statements made or questions posed, or may request Staff to report back at a future meeting concerning the matter. Furthermore, a member of the Planning Commission may direct Staff to place a matter of business on a future agenda. Any person may arrange with the Planning Manager (no later than 11:00am, on the Tuesday preceding a regular meeting) to have an item of concern placed on the agenda for the next regular meeting. WRITTEN COMMUNICATIONS 7.1 Goals & Objectives Update Chair Schaub asked for the staff report. Ms. Ram gave a brief summary of the Goals and Objectives Process including the Commission Study Session with the City Council and the City Council Meeting in April 2005 when the Council adopted the Goals and Objectives. Ms. Ram went over how the Goals and Objective form was organized and discussed the high priority Goals in more detail. Ms. Ram also explained that as a result of some departments/ divisions having many high priority goals, the City Council has indicated what the top ten goals are. She then asked the Planning Commission if they would like to discuss or had any questions about the projects listed on the Goals and Objectives attachment to the Staff Report. 1!fannin¡¡ Commission ~ufar !Meeting 72 !May 24, 200$ Chair Schaub stated that the recommendation of putting together a housing committee made the top 10. Cm. Biddle asked if the items marked TBD require outside input? Ms. Ram responded that on some of the TBD items, Staff may not have a complete application from the developer, on others Staff needed to do additional work to determine the full scope of the project and therefore develop the timeframes. Cm. Wehrenberg asked how achievable is it to obtain these goals? Ms. Ram responded that where Staff has indicated a timeframe, it has been determined that it is feasible to obtain the goals baring unforeseen problems. She concluded her presentation. 7.2 The Streets cape Master Plan, which provides a framework for designing future landscape and hardscape improvements throughout the City of Dublin, shall be reviewed and considered by the Planning Commission for referral to the City Council. Chair Schaub asked for the staff report. Kristi Bascom, Senior Planner presented the specifics of the project as outlined in the staff report. Chair Schaub asked if there are any tree guards in the city. Ms. Bascom stated that the only tree guards currently in place in the public right of way that she knows of are the project-specific ones at the Iron Horse Apartments on Dougherty Road. These are unique designs not intended to be used at other locations in the City. Cm. Biddle liked the concept of using grates and the tree guards. He also stated he appreciates that the document included both what is working and what did not work. Ms. Bascom stated that when the City was incorporated the streetscape was somewhat lacking and most of it has been installed in the last 20 years, and therefore has not had a chance to fully mature. Cm. Biddle stated his concerns about the plexi-glass used to enclose bus shelters and that it attracts graffiti. He asked if there were other materials that could be used. Ms. Bascom stated that the technology for plexi-glass and glass to be scratch resistant and graffiti resistant is always improving, and that it is important to use a material that both encloses and protects the waiting passenger as well as is visible from a personal safety and security standpoint. Chair Schaub stated that the consultant who helped prepare the Streetscape Master Plan is the same consultant that has been hired to complete the City's Heritage Park Master Plan, he thinks there might be an opportunity to incorporate some ideas for unique designs that come out of that process on a citywide basis. Cm. Fasulkey asked for clarification on receiving possible grant funds to implement the Streetscape Master Plan and asked if there is anyone at the City who applies for grants on the City's behalf. Ms. Bascom stated that the Public Works Department has applied for several transportation and public improvements grants in the last few years. Ms. Ram stated that the City has applied for grants for different things and have been fairly successful. 1!fanning Commission 73 !May 24, 200$ ~øufar !Meeting Cm. Fasulkey stated that there was an analysis done - the nature of the trees and whether or not they need maintenance, and he is concerned that Stagecoach Road was not included in the analysis. Ms. Bascom stated that primarily, the street tree analysis was completed for the main arterials and collectors only, and that the consultants also included some of the main residential streets that have medians and/ or parkway strips, Chair Schaub stated he loved the canary island pine but then when he saw them, they weren't as cool as he thought. Ms. Bascom stated that Canary Island Pines are prevalent on Amador Valley Boulevard, which is one of the City's main collector streets. The consultants completed a street tree analysis of the main streets that serve either both the residential and commercial areas or just the commercial areas. Cm. Fasulkey stated the plan was nicely done and feels the shamrock will bring a lot of identity to the City. Cm. Wehrenberg stated that it is a good move forward but that she is concerned about the financial feasibility of actually purchasing and installing of some of the items in the document. Ms. Bascom stated Staff did a preliminary cost analysis for the new items that are proposed to be added to the existing street palette such as the Dublin Boulevard Identity Markers, and that the cost of the items are feasible for the City to pursue. Ms. Bascom further clarified that all of the funding decisions to implement the Streetscape Master Plan would be discussed at a future date by the City Council through the typical budget and Capital Improvement Program process. Cm. Wehrenberg asked if it is feasible cost to implement the Plan. Ms. Bascom stated that yes, the costs are feasible if the City Council decides to budget the items. Cm. Wehrenberg stated her concerns about using pavers in the sidewalks and that they could be difficult to maintain when tree roots uplift the pavers. Ms. Bascom stated that the location of the pavers are proposed in the medians only and that there location is such that this maintenance issue should not be a concern. Cm. Biddle asked about the costs of maintaining the new streetscape features that are installed. Ms. Bascom stated that there will be a regular maintenance schedule, as there is with the current streetscape features, and that with many of the items, it will just be a matter of replacing old items over time with the new items on the regular replacement/ maintenance schedule. Chair Schaub asked about pedestrian level lighting. Ms. Bascom stated that in pedestrian oriented environments pedestrian lights provide lighting directly over the sidewalk in addition to the regular light standards which typically light the street. On motion by Cm. Biddle, seconded by Cm. Wehrenberg, by a vote of 4-0-1, with Cm. King absent, the Planning Commission 1!fannin¡¡ Commission ~!Meeting 74 !May 24, 200$ RESOLUTION NO. 05 - 30 A RESOLUTION OF THE PLANNING COMMISSION RECOMMENDING CITY COUNCIL APPROVAL OF THE STREETS CAPE MASTER PLAN PUBLIC HEARINGS 8.1 P A 03-073 Dublin Honda Used Cars Second Temporary 18-month extension to an existing Conditional Use Permit - Second temporary IS-month extension to an existing Conditional Use Permit for an automobile sales establishment inn a C-2 (General Commercial zoning district). Chair Schaub asked for the staff report. Kristi Bascom, Senior Planner presented the specifics of the project as outlined in the staff report. Cm. Biddle asked if the January 2007 opening date was a firm date and if the Applicant owned the property . Ms. Bascom stated that they own the used car site where they are currently operating and purchasing the 2 former Dolan Lumber sites which they will own by January 2006. Cm. Wehrenberg asked if building permits have been submitted. Ms. Bascom stated no. Chair Schaub opened the public hearing. Ken Harvey, Dublin Honda stated that Ms. Bascom has been a lot of help. The extension is the result of negotiations with Livermore Honda and when the new Dublin Honda Dealership can be open. Because of the agreement reached with Livermore Honda, the new Honda Dealership cannot open until January 2007. Chair Schaub closed the public hearing. On motion by Cm. Fasulkey, seconded by Cm. Biddle, by a vote of 4-0-1, with Cm. King absent, the Planning Commission approved RESOLUTION NO. 05 - 29 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING A SECOND 18-MONTH EXTENSION TO AN EXISTING CONDITIONAL USE PERMIT FOR PA 03-073 DUBLIN HONDA USED CARS AN AUTOMOBILE AND RECREATIONAL VEHICLE SALES AND STORAGE ESTABLISHMENT IN A C-2 (GENERAL COMMERCIAL) ZONING DISTRICT AT 6451 SCARLETT COURT ASSESSOR PARCEL NUMBER 941-0550-012-11 1!fannin¡¡ Commission tJ{¡oufar !Meetin¡¡ 75 !May 24, 200$ 8.2 P A 05-023 Amendment to Master Development Agreement for Dublin Ranch (Areas A through H) Chair Schaub asked for the staff report. Michael Porto, Project Planner presented the specifics of the project as outlined in the staff report. Chair Schaub opened the public hearing. There were no questions or comments from the Planning Commission. Chair Schaub closed the public hearing. On motion by Cm. Fasulkey, seconded by Cm. Biddle by a vote of 4-0-1, with Cm. King absent, the Planning Commission unanimously approved RESOLUTION NO. 05 - 31 A RESOLUTION OF THE PLANNING COMMISSION RECOMMENDING THAT THE CITY COUNCIL ADOPT AN ORDINANCE AMENDING THE MASTER DEVELOPMENT AGREEMENT (P A 05-023) FOR THE DUBLIN RANCH PROJECT (AREAS A, B, C, D, E, F, G AND H) 8.3 PA 05-033 Establish Right-of-Way line. Establishment of ultimate right-of-way alignment for the future right of way for Dublin Boulevard (between Keegan Street and Fallon Road) and for Fallon Road (between Bent Tree and Interstate 580) within the Eastern Dublin planning area pursuant to Dublin Municipal Code Chapter 7.68. Chair Schaub asked for the staff report. Charity Wagner presented the specifics of the project as outlined in the staff report. Cm. Biddle asked if it will help the traffic situation in that area. Ms. Wagner stated yes. It is in anticipation of the development on the east side of the City. Chair Schaub opened the public hearing. He asked if anyone wished to speak on the item; hearing none he closed the public hearing. Cm. Biddle asked the location of the open space corridor. Ms. Wagner showed Cm. Biddle the location of the open space corridor on the PowerPoint presentation. Chair Schaub asked if there were any other questions; hearing none, he asked for a motion. On motion by Cm. Fasulkey, seconded by Cm. Wehrenberg, by a vote of 4-0-1, with Cm. King absent, the Planning Commission approved 1!fanning Commission ~ufar !Meeting 76 !May 24, 200$ RESOLUTION NO. 05 - 32 A RESOLUTION OF THE PLANNING COMMISSION ADOPTING A NEGATIVE DECLARATION AND DETERMINATION OF GENERAL PLAN CONFORMITY OF THE LOCATION, PURPOSE AND EXTENT OF THE PROPOSED RIGHT-OF- WAY FOR DUBLIN BOULEVARD BETWEEN KEEGAN STREET AND FALLON ROAD, AND FALLON ROAD BETWEEN BENT TREE DRIVE AND 1-580 (PA05-033) RESOLUTION NO. 05 - 33 A RESOLUTION OF THE PLANNING COMMISSION RECOMMENDING THE CITY COUNCIL ADOPT A RESOLUTION OF INTENTION TO EST ABLISH RIGHT-OF-WAY LINES FOR DUBLIN BOULEVARD BElWEEN KEEGAN STREET AND FALLON ROAD, AND FALLON ROAD BETWEEN BENT TREE DRIVE AND 1-580 NEW OR UNFINISHED - None OTHER BUSINESS Ms. Ram stated that on June 14 there will be a study session for Area F. Dinner will be at 5:30 and the study session will be at 6:00pm. ADTOURNMENT - The meeting was adjourned at 8:15pm. Respectfully submitted, pfÝ c¥~. Ch· anrung omnusslOn arrperson ATTEST: ~ Plaruung . lanager 1!fannin¡¡ Commission tJ{¡gufar !'Meeting 77 . !May 24, 200$