HomeMy WebLinkAboutAttch 2 - General Improvmts Tab
2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
93135 CTV Studio Remodel GENERAL
DESCRIPTION - LOCATION
The Tri-Valley Community Television (CTV) Board, in cooperation with the cities of Dublin, Livermore, Pleasanton and
San Ramon, has initiated a project to relocate and expand the current CTV studio and upgrade much of the existing
equipment with new digital technologies. It is estimated that the project will cost approximately $1.8 million. The cost of
the project will be divided equally among the four cities, resulting in a total City contribution of $450,000. To date, the
City has contributed approximately $102,000; ($20,000 of which was previously accounted for in the City's Community
Cable Television Operating Budget), for its share of the design phase of the project, thereby reducing the Fiscal Year
2005-2006 contribution to $348,000.
COMMENTS
As part of the City's Cable Television Franchise Agreement, the City received a $200,000 capital grant from AT&T,
which can be used for the purchase of video production equipment and associated facility modifications for the City
and/or CTV. The City used approximately $120,000 of this grant to purchase and install video production equipment
in the Council Chamber. The remaining $80,000 will be used to partially offset the cost of the CTV studio project.
FINANCINGNEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 Totals
Design I Inspection 001 $ 82,000 $ 348,000 $ 430,000
Other Contract Services $ 430,000
Land I Right of Way
Improvements
Machinery I Equipment
Miscellaneous
TOTAL $ 430,000 $ 82,000 $ 348,000 $ 430,000
PROJECT I STAFF
MANAGEMENT (FTE) CONTRACT
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2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
93150 Network System Upgrade GENERAL
DESCRIPTION - LOCATION
This project provided for additions and upgrades to the City data processing system. The improvements began in
Fiscal Year 1994-1995, with the installation of a Local Area Network, a PC based server and the replacement of
obsolete equipment. In addition, the project has financed the purchase of a fixed asset database system and the
preparation of a Data Processing Masterplan.
In Fiscal Year 2003-2004, this project was closed since no work was required. However, in Fiscal Year 2004-2005,
certain upgrades were necessary; and, in Fiscal Year 2005-2006, work will again be needed on this project.
COMMENTS
During Fiscal Year 2005-2006, the following actions are proposed:
. Completion of a Network Security Assessment; including an analysis of the internal network and systems
-infrastructure, back up and antivirus strategies, and network security devices
. Installation of secure, wireless network access points; to effectively address future Staff growth (due to a lack
of additional network cabling available in workspace expansion areas)
Also planned for Fiscal Year 2005-2006 is a process that would allow for the remote delivery/installation of software
updates and certain equipment trouble shooting to all personal computers (PCs) from one designated location. This
remote access to all PCs allows for better monitoring of the software and offers time efficiencies by eliminating the
need to install upgrades by visiting each individual PC. This proposal will also save Staff time by eliminating the need
to travel to City satellite facilities, since much required work and/or upgrades on City-supported computer equipment
will be conducted from one designated access point.
FINANCINGIYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 Totals
Design I Inspection 001 $ 223,015 $ 52,000 $ 46,180 $ 321,195
Other Contract Services $ 98,042 200 17,266 17 ,266
Land I Right of Way
Improvements 4,815
Machinery I Equipment 232,213
Miscellaneous 3,391
TOTAL $ 338,461 $ 240,281 $ 52,000 $ 46,180 $ 338,461
PROJECT I STAFF
MANAGEMENT (FTE) CONTRACT
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2004-2009 CAP IT AL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
93174 Emergency Portable Radios GENERAL
DESCRIPTION - LOCATION
In the event of a disaster, where telecommunications facilities are damaged or cell phone circuits are overloaded,
800 MHz portable radios can be used to communicate between Staff in the Emergency Operations Center (EOC)
and the field. This is a two-year project. Six radios were purchased in Fiscal Year 2003-2004, and it is proposed that
an additional seven be purchased in Fiscal Year 2005-2006. These radios would be kept fully charged at all times in
the EOC.
COMMENTS
Police and Fire personnel are equipped with 800 MHz radios; however, other Staff such as Building Inspectors and
other disaster service workers are not. The radios would help maintain a more reliable and standardized
communications link between all emergency responders throughout the City.
FINANCINGlYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005·2006 2006-2007 2007-2008 2008-2009 Totals
Design I Inspection 001 $ 13,239 $ 21,300 $ 34,539
Other Contract Services
Land I Right of Way
Improvements
Machinery I Equipment $ 34,239
Miscellaneous 300
TOTAL $ 34,539 $ 13,239 $ 21,300 $ 34,539
PROJECT [ STAFF
MANAGEMENT (FTE) CONTRACT
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2004-2009 CAP IT AL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
93175 Public Safety Memorial GENERAL
DESCRIPTION - LOCATION
e
This project would construct a memorial at the Civic
Center to honor Police and Fire personnel who die in
the line of duty. The full proposal would create a
Public Safety Protocol for Death in the Line of Duty
and the design/construction of a granite or brick
pedestal on which to place a freestanding bronze
sculpture.
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,
COMMENTS
This CIP was originally based on direction received from the City Council at the March 4,2003 City Council Meeting,
approving the design and construction of a Public Safety Memorial to be located at the Civic Center. Costs for the
Memorial were to be shared in part by the City and in part by donations. Fundraising activities have been
spearheaded by the Dublin Lions Club, in collaboration with the Deputy Sheriff's Association and the Alameda
County Fire Association.
The pre-cast Public Safety Memorial was originally estimated at a cost of $60,000 (initially, $45,000 was to be paid
by the fund raising efforts for the Memorial). The Council was given a project update at the City Council Meeting held
on September 21, 2004. At that time, it was determined that certain material costs had increased and that donations
had not met the $45,000 goal.
Due to the importance of this project and its significance to the community, the City Council agreed to fund up to an
additional $22,305, for a total of $37,305 to ensure the project's completion. The total cost for the project is now
estimated at $72,605. The project is funded by the following sources:
Community Fundraising
City's Contribution
In Kind Donation
Total
$28,525
37,305
6.775
$72,605
FINANCINGIYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 Totals
Design I Inspection 001 $ 37,305 $ 37,305
Other Contract Services
Land I Right of Way
Improvements $ 37,305
Machinery I Equipment
Miscellaneous
TOTAL $ 37,305 $ 37,305 $ 37,305
PROJECT 1 STAFF
MANAGEMENT (FTE) CONTRACT
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2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
93190 Central Data Processing GENERAL
System Upgrade
DESCRIPTION - LOCATION
This project funded the replacement of the City's IBM System 36 with a Local Area Network System. It also provides
for software, hardware and other enhancements to the financial and other network systems that support the City's
technological infrastructure.
COMMENTS
Previous milestones include replacement of the financial system, acquisition of a recreation registration and facility
booking system, and installation of cash registers at the various City facilities.
In Fiscal Year 2004-2005, funds were allocated toward custom modifications to the City's Financial Management
system. Improvements to the Financial Management system will aid Staff in the areas of budget preparation, accounts
receivable, accounts payable, payroll, general ledger, and financial reporting. These custom enhancements cost
$11,000.
FINANCINGNEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 Totals
Design I Inspection 001 $ 155,143 $ 11,000 $ 166.143
Other Contract Services $ 53.218
Land I Right of Way
Improvements
Machinery I Equipment 99,382
Miscellaneous 13,543
TOTAL $ 166,143 $ 155,143 $ 11,000 $ 166,143
PROJECT I STAFF
MANAGEMENT (FTE) CONTRACT
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2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
93192 Geographic Information System GENERAL
DESCRIPTION· LOCATION
This project provides for the implementation of an integrated Geographic Information System (GIS), including the
initial foundational layers of engineering and planning mapping that were completed in Fiscal Year 2002-2003. The
remaining elements of this project build additional layers of information that are more function specific.
COMMENTS
In Fiscal Year 1999-2000, the City Council authorized the development of a GIS system, to include the following
components: AutoCAD Map Guide software; data inventory; graphical, specific-use City base maps and databases;
data links with other departments and agencies; and standard input and reporting formats. Integral to the process
has been the implementation of schedules and costs; the training of City Staff; and the development of system
maintenance procedures.
Due to the size and complexity of the overall project, implementation has occurred in three phases. Phase I was
completed in Fiscal Year 2002-2003; key elements were the development of a GIS Master Plan and the
selection/purchase of hardware and software. Phase II was also completed in Fiscal Year 2002-2003 and involved
the implementation/translation of foundational base map layers.
Phase III began in Fiscal Year 2003-2004, and will continue through Fiscal Year 2006-2007. Key elements of Phase
III involve the development of additional mapping layers that are function specific (Le. park infrastructure and storm
drains) and the completion/update of the air photo base map. During Fiscal Year 2004-2005, phase one of the aerial
photo update was completed, and additional software enhancements were installed.
In Fiscal Year 2005-2006, the remaining work on the aerial photo imagery will be completed and a project for limited
GIS on-line website access will be evaluated, as part of a goal established for GIS. The final component of the GIS
Phase III Plan will occur in Fiscal Year 2006-2007, and will include consultant services and software purchases
geared toward improving database efficiency and completing the building footprint database for the eastern portion of
the City.
2005-2006 GOAL
1. Explore the feasibility of providing GIS information to the community via the City website (High Priority Goal>
FINANCINGIYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006·2007 2007-2008 2008-2009 Totals
Design I Inspection 001 $ 114,368 $ 47,039 $ 74,685 $ 40,000 $ 276,092
Other Contract Services $ 184,269
Land I Right of Way
Improvements
Machinery I Equipment 91,714
Miscellaneous 109
TOTAL $ 276,092 $ 114,368 $ 47,039 $ 74,685 $ 40,000 $ 276,092
PROJECT I STAFF
MANAGEMENT (FTE) CONTRACT
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2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
93220 Communications System Upgrade GENERAL
DESCRIPTION - LOCATION
This project addresses the upgrade and replacement of telephone and voice messaging systems at City-owned
facilities.
COMMENTS
In Fiscal Year 2002-2003, a new telephone system and voicemail system was installed at the Civic Center and
Shannon Center. During Fiscal Years 2003-2004 and 2004-2005, satellite facilities (Senior Center, Swim Center,
Stager Gym, and East Dublin Inspection Trailer) were connected to the Civic Center telephone system.
In Fiscal Year 2005-2006, a T-1 line and network equipment will be installed to connect the Heritage Center to the
Civic Center computer and telephone network. The total cost for the connection is estimated at $8,560.
Additionally, the Civic Center telephone controller will be reconfigured to allow for more telephone connections
(this will expand the system for use by a Public Assistance Center in the event of a disaster). The cost for this
work is expected to be about $1,320.
FINANCINGIYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 Totals
Design I Inspection 001 $ 180,384 $ 6.836 $ 9,880 $ 197,100
Other Contract Services $ 13,836
Land I Right of Way
Improvements 4,305
Machinery I Equipment 178,755
Miscellaneous 204
TOTAL $ 197,100 $ 180,384 $ 6,836 $ 9,880 $ 197,100
PROJECT STAFF
MANAGEMENT (FTE) CONTRACT
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2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
93320 Telecommunications Plan GENERAL
DESCRIPTION - LOCATION
This project would define the role the City should take in the provision of telecommunication facilities to the community.
COMMENTS
The Plan is composed of three parts:
Phase I - Develop Zoning Regulations for wireless communications (completed in 2000)
Phase II - Feasibility study, community outreach, financial analysis
Phase III - Implementation Plan, possible bondinglfinancing, contract work and fee development
This project has been ranked as a low priority by the City Council. Phases II & III are proposed to be completed in later
fiscal years, utilizing consultant services.
FINANCINGIYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007·2008 2008-2009 Totals
Design I Inspection $ 724 001 $ 13,581 $ 150,000 $ 175,000 $ 338,581
Other Contract Services 337,857
Land I Right of Way
Improvements
Machinery I Equipment
Miscellaneous
TOTAL $ 338,581 $ 13,581 $ 150,000 $ 175,000 $ 338,581
PROJECT I STAFF
MANAGEMENT (FTE) CONTRACT
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2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
93321 E-commerce and Payment Processing GENERAL
DESCRIPTION - LOCATION
This project provided City facilities with the capability to accept credit cards for payment of fees. The City's public
counters have been equipped with the necessary components to accept and transmit payments by credit card. This
project also included a module that authorizes payment for recreation courses via the City's website.
COMMENTS
At the end of Fiscal Year 2003-2004, credit card reading devices were purchased for City use. During Fiscal Year
2004-2005, this equipment was installed at the public counters in the Police, Finance, and Community
Development/Public Works Departments, in order to accept customer payment by credit card.
Also, in Fiscal Year 2004-2005, payment processing software and consulting assistance were commissioned by
Parks and Community Services for their credit card transaction system. During Fiscal Year 2005-2006, the City
does not expect to expand the credit card component or the website transaction capability further.
FINANCINGIYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007·2008 2008-2009 Totals
Design I Inspection 001 $ 88,519 $ 6.503 $ 95,022
Other Contract Services $ 32,059
Land I Right of Way
Improvements
Machinery I Equipment 60,159
Miscellaneous 2,804
TOTAL $ 95,022 $ 88,519 $ 6,503 $ 95,022
PROJECT I STAFF
MANAGEMENT (FTE) CONTRACT
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2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
93450 Civic Center Library GENERAL
DESCRIPTION - LOCATION
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COMMENTS
.....
,
The project provided for the design and
construction of a 37,000 square foot library. The
new library is located adjacent to the Civic
Center.
In September, 1998, the City Council approved the Library Planning Task Force Report. In the Report, the Task Force
recommended that a 37,000 square foot library be built at the Civic Center. The City's plan was to construct the entire
37,000 square feet building initially, and phase the furnishing of the library to occupy 30,000 square feet in Fiscal Year
2002-2003. The remainder of the library would be furnished in the year 2010, at which time the City will be able to
afford the annual operating expense of a larger library. The Friends of the Library and meeting room spaces would be
fumished and occupied during the initial stage.
A breakdown of the project costs are shown as follows:
Library Task Force Report
Phase I Design & Construction
Phase II Design & Construction
TOTAL
$ 20,860
17,197,992
1.258.460
$ 18,477,312
The new library was funded by Public Facility Fees ($12,086,013) and Private Development ($2,000,000); the balance
of $4,391,299 was funded from the General Fund.
Phase I construction was completed in spring 2003, and the Dublin Public Library opened to the public on April 12,
2003.
FINANCINGNEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 Totals
Design I Inspection $ 194,281 001 $ 6,127,851 $ 6,127,851
Other Contract Services 1,771,881 310 11,091 ,001 11,091,001
Land I Right of Way
Improvements 13,755,219
Machinery I Equipment 633,878
Books 2,028,289
Miscellaneous 93,764 Insufficient funding within CIP time frame 1 ,258,460
TOTAL $ 18,477,312 $ 17,218,852 $ 18,477,312
PROJECT I STAFF
MANAGEMENT (FTE) CONTRACT
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2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
93465 Short Term Office Space/Civic Center Modifications GENERAL
DESCRIPTION - LOCATION
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This project addresses the City's short term office space
needs to accommodate additional Staff and consultants
required to keep pace with the City's growth. Additionally,
this project includes Civic Center modifications to improve
security and safety in the building.
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1
COMMENTS
In Fiscal Year 2004-2005, this project included the following activities:
Purchase of a trailer in eastem Dublin to house building inspectors and provide a workspace to be used by Public Works
inspectors, fire inspectors, and police officers. This trailer reduces travel time from City Hall to the eastem side of Dublin,
allowing for increased productivity of inspection personnel and decreased response time for inspection and police service
requests. The project also included purchase of the existing trailer on the Civic Center site and provided for installation of a
restroom and accessible ramp. Also in Fiscal Year 2004-2005, work space was reconfigured in Public Works and
Community Development to provide additional staff workstations, emergency call devices were installed at public counter
areas, and construction of a new ventilation system was initiated in the Police Wing evidence storage area.
For Fiscal Year 2005-2006, it is proposed to complete construction of the evidence room ventilation system and purchase
and install a new shelving system in the Police evidence storage area to provide more efficient storage.
FINANCINGNEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007 -2008 2008·2009 Totals
Design I Inspection 001 $ 267,052 $ 106,900 $ 373,952
Other Contract Services $ 39,570
Land I Right of Way
Improvements 260 ,307
Machinery I Equipment 68,043
Miscellaneous 6,032
TOTAL $ 373,952 $ 267 ,052 $ 106,900 $ 373,952
PROJECT I STAFF
MANAGEMENT (FTE) CONTRACT
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2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
93525 Alternate EOC Fire Station 17 GENERAL
DESCRIPTION - LOCATION
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In a recent update to its Comprehensive Emergency
Management Plan, the City designated Fire Station
17 as its alternate Emergency Operations Center
(EOC) due to its distance from the primary EOC,
adequate space, and proximity to the Alameda
County EOC and other government facilities.
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This project equipped Station 17 with the equipment
and supplies necessary to serve as the City's EOC
during a disaster.
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COMMENTS
The City's current EOC is located in the Police Wing of the Civic Center. In a disaster, it is possible that the Civic
Center and EOC would be unusable due to damage or exposure to any number of natural or man-made hazards.
The risk is magnified by its proximity to both the 1-580 and 1-680 freeways.
Funding of this CIP accomplished the following High Priority City Council Goal:
2004-2005 GOAL
Equip Fire Station 17 as alternate Emergency Operations Center
FINANCINGIYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 Totals
Design I Inspection 001 $ 11,947 $ 11,947
Other Contract Services
Land I Right of Way
Improvements
Machinery I Equipment $ 11,947
Miscellaneous
TOTAL $ 11,947 $ 11,947 $ 11,947
PROJECT I STAFF
MANAGEMENT (FTE) CONTRACT
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2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
93910 Civic Center Modification GENERAL
Design Services & Construction
DESCRIPTION - LOCATION
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This project provides for the completion of the
Dublin Civic Center renovation, in order to
accommodate the additional City Staff and police
personnel required to serve the City in the next
three-five years (Phase I), and at build-out of the
City (Phase II). Design, engineering and all
consulting services needed for the modifications at
the Civic Center are included in the CIP. Phase II
includes a 5,000 square foot addition to the police
wing to accommodate the anticipated growth in the
Police Department to serve the City at build-out.
-
,
COMMENTS
As the City grows, it has become necessary to increase personnel to adequately serve the community. During Fiscal
Year 1997-1998, the City conducted a Civic Center space planning study, which identified the number of personnel in
each City Department that would occupy space in the Civic Center in the Year 2002, and at build-out of the City's
General Plan. The Dublin Civic Center was originally designed with approximately 4,500 square feet of unfinished
expansion area. The space planning analysis was utilized to design the build-out of this unfinished space.
Phase I improvements were completed in Fiscal Year 2000-2001. The improvements included the build-out of 4,500
square feet of unimproved space, expansion of the police parking lot, and construction of a 494 square foot evidence
garage, a 470 square foot bike storage building and a 1,026 square foot maintenance building.
All costs for remodeling and expanding the Civic Center that are attributable to new development are funded by Public
Facilities Impact fees. Costs associated with improving the utilization of existing space are funded by the General
Fund. The modification of the Civic Center has been divided into two phases. The first phase cost was approximately
$2.1 million and will accommodate the City's space needs through the Year 2006. The second phase of construction
will include a 5,000 square foot addition, which will accommodate space needs at the Civic Center though the Year
2017 at an estimated cost of $2.1 million. The cost associated with the second phase will be funded by Public Facility
Impact Fees. During Fiscal Year 2005-2006, a Programming Study will be done to re-evaluate the space needs for
build-out of the City.
FINANCINGNEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 Totals
Design I Inspection $ 366,380 001 $ 403,130 $ 403,130
Other Contract Services 315,020 310 1,746,858 $ 50,000 $ 184,605 $ 1,882,825 3,864,288
Land' Right of Way
Improvements 3,247,587
Machinery I Equipment 289,682
Miscellaneous 48,749
TOTAL $ 4,267,418 $ 2,149,988 $ 50,000 $ 184,605 $ 1,882,825 $ 4,267,418
PROJECT I STAFF 0.21 0.30 0.40
MANAGEMENT (FTE) CONTRACT
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2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
93931 Civic Center Roof Repair GENERAL
DESCRIPTION - LOCATION
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This project repaired the Civic Center roof.
.....
1
COMMENTS
The roof of the Civic Center was replaced in Fiscal Year 1998-1999 for the Administrative Wing, and Fiscal Year
2000-2001 for the Police Wing. Since the replacement, several leaks were discovered and required repair. This
project provided design and improvements to repair the roof of the Administrative Wing. The roof of the Police Wing
was repaired through the warranty provided during the replacement work in Fiscal Year 2000-2001.
This project was funded through the General Fund (001).
FINANCINGIYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 Totals
Design I Inspection $. 29,600 001 $ 140.923 $ 140,923
Other Contract Services 5,710
Land I Right of Way
Improvements 105,284
Machinery I Equipment
Miscellaneous 329
TOTAL $ 140,923 $ 140,923 $ 140,923
PROJECT I STAFF 0.02
MANAGEMENT (FTE) CONTRACT 0.01
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2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
93933 Civic Center Generator GENERAL
DESCRIPTION - LOCATION
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This project would replace the existing Civic Center
emergency generator with a larger unit capable of
powering the entire building. The project includes
modification of the existing enclosure to accept the
larger generator and construction of a new trash
enclosure.
COMMENTS
The existing generator is sized to power only certain elements of the Civic Center which were determined to be critical
functions at the time the building was originally constructed; however, it is of benefit to both Staff and the public that
the entire facility remain operational during a power failure or emergency situation. The City is currently exempt from
blackouts, but the exemption status could change. An additional $105,255 from the Intemal Service Fund would be
required to fund this project.
The trash enclosure is scheduled for construction in Fiscal Year 2006-2007, and the generator is scheduled for
replacement in Fiscal Year 2007-2008.
FINANCINGIYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007·2008 2008-2009 Totals
Design I Inspection $ 10,515 001 $ 38,770 $ 26,305 $ 206,011 $ 271,086
Other Contract Services 32,457
Land I Right of Way
Improvements 223,292
Machinery I Equipment
Miscellaneous 4,822
TOTAL $ 271,086 $ 38,770 $ 26,305 $ 206,011 $ 271,086
PROJECT I STAFF
MANAGEMENT (FTE) CONTRACT
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2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
93970 Automated Document Storage GENERAL
& Retrieval System
DESCRIPTION - LOCATION
This project has provided for the purchase and phased implementation of an electronic automated document imaging
storage system for all City Departments. The intent of the system is to reduce physical storage demands. while
providing an efficient method to index, store, and retrieve records in the City.
COMMENTS
Since December 1999. document imaging has been put into operation for the City Clerk's Office, Police Services,
Administrative Services, Community Development, and Public Works.
The implementation phase for City Departments was completed in Fiscal Year 2002-2003. In Fiscal Year 2005-
2006, the City is planning to expand document imaging processes further. The proposal would make selected public
råcords that are stored in the system (such as agendas, meeting minutes, ordinances, and resolutions) accessible
for Internet viewing, which will meet part of an established goal set by City Council. The cost of this feature is
approximately $16,629. An additional enhancement would allow for the purchase of equipment to automate the
indexing process for Accounts Payable scanned documents and to provide redacting capability for Police Services.
The total cost of these additional items is estimated at $7,618.
2005-2006 GOAL
1. Investigate and implement new technologies, such as video on demand and City Council agenda statements
available on demand, via the City website (High Priority Goal)
FINANCINGIYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007-2008 2008·2009 Totals
Design I Inspection 001 $ 84,237 $ 24,247 $ 108,484
Other Contract Services $ 24,805
Land I Right of Way
Improvements
Machinery I Equipment 83,679
Miscellaneous
TOTAL $ 108,484 $ 84,237 $ 24,247 $ 108,484
PROJECT I STAFF
MANAGEMENT (FTE) CONTRACT
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2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
94500 Public Facility Fee Study Update GENERAL
DESCRIPTION - LOCATION
This project finances the 2005-2006 update to the City's Public Facility Fee.
COMMENTS
The City Council adopted Resolution No. 32-96 on March 26, 1996 establishing a Public Facilities Fee for
development within Dublin and eastem Dublin. The Public Facilities Fee was based on the Public Facilities Fee
Justification Study prepared by Recht Hausrath & Associates. The purpose of the fee is to finance municipal public
facilities to reduce the impacts caused by future development in the City of Dublin. These facilities include:
community and neighborhood parks; community buildings; library; civic center office space completion; and aquatic
center.
The City Council directed Staff to update the Public Facilities Fee periodically. Two subsequent updates have been
done in 1999 and 2002.
The proposed update is needed to revise population projections based on recently approved development proposals
and to conduct an appraisal of land values for parkland acquisition.
FINANCINGIYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005·2006 2006-2007 2007-2008 2008-2009 Totals
Design I Inspection 310 $ 8,446 $ 17,700 $ 26,146
Other Contract Services $ 25,626
Land I Right of Way
Improvements
Machinery I Equipment
Miscellaneous 520
TOTAL $ 26,146 $ 8,446 $ 17,700 $ 26,146
PROJECT I STAFF 0.06
MANAGEMENT (FTE) CONTRACT
-17-
2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
94510 Fire Fee Study Update GENERAL
DESCRIPTION - LOCATION
This project funded a final Fire Facility Fee update following the completion of Stations 17 and 18.
COMMENTS
In 1997. the City of Dublin adopted a Citywide Fire Facility Fee to provide the necessary funding to pay for the
increased demand for fire services necessitated by new development. The fee is intended to pay for the costs of new
facilities and equipment. Subsequent updates were completed in 2000, 2002, and 2003.
This project completed the final update and takes into account the actual costs of construction for the two new fire
stations (Stations 17 and 18).
FINANCINGIYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 Totals
Design I Inspection 320 $ 11,579 $ 7,500 $ 19,079
Other Contract Services $ 18,984
Land I Right of Way
Improvements
Machinery I Equipment
Miscellaneous 95
TOTAL $ 19,079 $ 11,579 $ 7,500 $ 19,079
PROJECT I STAFF
MANAGEMENT (FTE) CONTRACT
-18-
2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
New Building Management Study GENERAL
DESCRIPTION - LOCATION
The City of Dublin operates and maintains three fire stations, the Library, the Civic Center, the Corporation Yard, the
Swim Center, the Heritage Center, and many public restrooms in its parks. Future building projects include the new
Senior Center, a replacement for the Shannon Center, and future Community Center and Aquatic Center in Emerald
Glen Park. This project would conduct a building management study to ensure that City buildings and their building
systems were adequately assessed for condition, and a group of Capital Improvement Projects to bring all buildings
up to performance standards would be developed. In addition, as part of the study, the maintenance and inspection
schedule would be revised to ensure the sustainability of the City's facilities in the future.
COMMENTS
This study would establish building standards, measure the City's facilities by those standards, and recommend
needed improvements, revise maintenance and inspection schedules to ensure sustainability, revise maintenance
documentation to track trends and issues, and revise the Internal Service Fund to ensure necessary funding for
replacement of building systems.
FINANCINGIYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 Totals
Design I Inspection 001 $ 50,000 $ 125,000 $ 175,000
Other Contract Services $ 175,000
Land I Right of Way
Improvements
Machinery I Equipment
Miscellaneous
TOTAL $ 175,000 $ 50,000 $ 125,000 $ 175,000
PROJECT STAFF
MANAGEMENT (FTE) CONTRACT
-19 -
2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
New Building Permit System GENERAL
DESCRIPTION - LOCATION
This project would install a new Building Permit System to handle building permit issuance, building inspection
requests, field inspections and necessary State and Local required building reports. An important feature of the
new software would allow customers to request and track inspections on-line. Additional software for future tracking
systems (code enforcement, grading and encroachment permits) would also be purchased as part of this project.
COMMENTS
The present system, initiated in Fiscal Year 1999-2000 is unable to handle the City's increased permit workload.
Severe limitations of the present system have resulted in data loss, requiring re-entry, frequent software breakdowns
and the inability to complete building inspection requests. Additionally, field records must be entered manually,
resulting in lost productivity and additional work for Building Division Staff. The new system would improve productivity,
minimize lost time, enhance customer service and a create a more reliable and efficient way of transferring
information among City departments.
The system would be implemented over two fiscal years, 2005-2007. All existing records would be transferred in 2005
2006.
FINANCINGIYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005·2006 2006·2007 2007-2008 2008-2009 Totals
Design I Inspection 001 $ 200,000 $ 52,000 $ 252,000
Other Contract Services $ 70,000
Land I Right of Way
Improvements
Machinery I Equipment 182,000
Miscellaneous
TOTAL $ 252,000 $ 200,000 $ 52,000 $ 252,000
PROJECT I STAFF
MANAGEMENT (FTE) CONTRACT
-20-
2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
New Civic Center Fuel Tank Removal GENERAL
DESCRIPTION - LOCATION
e
This project would remove the existing 10,000 gallon
gasoline tank located under the Police parking lot, as
well as associated equipment such as the fuel pump.
It is not proposed to replace the tank.
.....
1
COMMENTS
The City has incurred substantial costs over the years related to ongoing mandated environmental upgrades, as well
as annual costs for permit fees, tank monitoring, and service. It is proposed to remove the tank to eliminate these
ongoing costs and to purchase fuel through an agreement with Alameda County at a potentially lower price than the
fuel delivered directly to the City. An additional $25,000 of the tank removal cost is proposed to be funded through
the Internal Service Fund. The underground diesel fuel tank on the Civic Center site would be retained, as it supplies
the emergency generator.
FINANCINGIYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 Totals
Design I Inspection $ 8,920 001 $ 29,620 $ 29,620
Other Contract Services
Land I Right of Way
Improvements 20,000
Machinery I Equipment
Miscellaneous 700
TOTAL $ 29,620 $ 29,620 $ 29,620
PROJECT I STAFF 0.04
MANAGEMENT (FTE) CONTRACT
-21-
2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
New Civic Center Furniture Replacement GENERAL
Regional Meeting Room
DESCRIPTION - LOCATION
e
This project would replace the tables and chairs in the
Regional Meeting Room of the Civic Center.
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1
COMMENTS
The existing tables and chairs were purchased at the time that the Civic Center opened in 1989. This furniture,
which is used for rentals as well as staff and public meetings, is now over 15 years old and exhibiting wear.
FINANCINGIYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 Totals
Design I Inspection 001 $ 31,300 $ 31,300
Other Contract Services
Land I Right of Way
Improvements
Machinery I Equipment $ 31,000
Miscellaneous 300
TOTAL $ 31,300 $ 31,300 $ 31,300
PROJECT I STAFF
MANAGEMENT (FTE) CONTRACT
-22-
2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
New Council Chamber Voting System GENERAL
DESCRIPTION - LOCATION
e
This project would install an electronic Council voting
system in the Council Chamber to better
communicate Council actions to the viewing public.
..-
1
COMMENTS
The electronic voting system would be used to display City Council votes on a large screen in the Council Chamber
as well as the television broadcast. This project would provide the viewing public with a visual summary of Council
actions, enhancing the City's communication efforts and providing access for the hearing impaired.
An additional $2,000 from the City's Internal Service Fund would be required to replace the City Clerk's computer in
the Council Chamber with a unit that is compatible with the new voting system.
2005-2006 GOAL
1. Install electronic City Council voting system in Council Chamber (High Priority Goal)
FINANCINGIYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 Totals
Design I Inspection 001 $ 8,000 $ 8,000
Other Contract Services
Land I Right of Way
Improvements $ 8,000
Machinery I Equipment
Miscellaneous
TOTAL $ 8,000 $ 8,000 $ 8,000
PROJECT I STAFF
MANAGEMENT (FTE) CONTRACT
-23-
2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
New Fire Station 16 Repairs GENERAL
DESCRIPTION - LOCATION
e
Fire Station 16 (Donohue Drive) has experienced roof
and window leaks in several areas of the building.
This project proposes to re-roof the flat roof areas of
the building and replace some of the glazing. Since
the building's HVAC (heating, ventilating, and air
conditioning) system has also begun to age and would
be due for replacement in another year or two, it is
proposed to replace the units during this same repair
project to avoid roof warranty issues in the future. It is
also proposed to repaint the entire interior and
exterior of the building, parts of which have not been
repainted since construction in 1993.
.....
,
COMMENTS
Fire Station 16 was constructed by the City and was originally occupied by the Dougherty Regional Fire Authority,
prior to the City's contract with Alameda County for fire services. Some of the leaking problems have occurred
intermittently since the original construction. An analysis of the building has pinpointed some of the flat roof areas
and windows as the source of the leaks.
An additional $66,220 of project cost is proposed to be funded through the Internal Service Fund.
FINANCINGIYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 Totals
Design I Inspection $ 23,500 001 $ 266,866 $ 266,866
Other Contract Services 12,960
Land I Right of Way
Improvements 229,206
Machinery I Equipment
Miscellaneous 1,200
TOTAL $ 266,866 $ 266,866 $ 266,866
PROJECT I STAFF
MANAGEMENT (FTE) CONTRACT 0.07
-24-
2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
New Habitat Monitoring Camera GENERAL
DESCRIPTION - LOCATION
This project would assist the City in preserving and monitoring the habitat of an endangered Golden Eagle which nests
on the Un Property adjacent to the Silvera Ranch Project. As a condition of approval for the project, the developer
(Pinn Brothers) has donated $50,000 to the City to offset the costs of the monitoring program. The City would use the
funds for payment to the Contractor, CPS Security Solutions, to provide the following:
1. Purchase and installation of video camera equipment in the vicinity of the Dublin San Ramon Services
District water tank to view the tree in which the Golden Eagle pair nests.
2. Maintain the camera equipment and transmission system for a period of three years from the commencement
of its operation.
The remainder of the funds beyond CPS Security Solutions' costs would be used as follows:
1. Implement live feed of camera images from the City's website.
2. Offset the City's costs of internet bandwidth services associated with transmitting the images to and from the
City's website (or another website chosen by the City) for an initial three-year period.
COMMENTS
This is a three year project.
In Fiscal Year 2005-2006, the equipment would be purchased and installed, including completion of the website
interface.
The remaining two years would provide internet monitoring and equipment maintenance.
FINANCINGIYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 Totals
Design I Inspection 001 $ 42,750 $ 2,750 $ 2,750 $ 48,250
Other Contract Services $ 48,250
Land I Right of Way
Improvements
Machinery I Equipment
Miscellaneous
TOTAL $ 48,250 $ 42,750 $ 2,750 $ 2,750 $ 48,250
PROJECT I STAFF
MANAGEMENT (FTE) CONTRACT
-25-
2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER PROJECT DESCRIPTION ACTIVITY
New Maintenance Facility Study GENERAL
DESCRIPTION - LOCATION
This study would examine potential locations, functions, and designs for a maintenance yard and office/storage facility
in keeping with the City's growth and long-range infrastructure plans.
COMMENTS
The existing City of Dublin Corporation Yard, located at the east end of Scarlett Court, contains minimal outdoor
space and a two-room metal building which was erected in 1985 when the City's maintenance needs were based on
a four-square-mile area and a population of less than 15,000. The facility is now undersized for the existing
infrastructure, and it is important to begin planning for its replacement. This CIP will accomplish the following City
Council High Priority Goal for Fiscal Year 2005-2006:
2005-2006 GOAL
1. Undertake a study to examine Dublin's ultimate maintenance needs and develop a conceptual plan for a new
maintenance yard and examine potential suitable sites in Dublin.
FINANCINGIYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005·2006 2006-2007 2007-2008 2008·2009 Totals
Design I Inspection 001 $ 35,000 $ 35,000
Other Contract Services $ 35,000
Land I Right of Way
Improvements
Machinery I Equipment
Miscellaneous
TOTAL $ 35,000 $ 35,000 $ 35,000
PROJECT I STAFF
MANAGEMENT (FTE) CONTRACT
-26-
2004-2009 CAPITAL IMPROVEMENT PROGRAM
PROJECT NUMBER
New
PROJECT DESCRIPTION
Painting Civic Center Trellises
ACTIVITY
GENERAL
DESCRIPTION - LOCATION
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This project provides for cleaning and painting the
trellis structures at the Civic Center, as well as
cleaning and sealing the concrete support
columns.
COMMENTS
One of the recommendations of the recent water intrusion remediation project was removal of the vines from the
trellises and columns in the Civic Center courtyard, loading dock, and entry areas. These structures now need to be
-thoroughly cleaned and the trellises repainted. The project also includes cleaning and sealing the concrete columns
that support the trellises. This would be the first complete cleaning and painting of these structures since the
building opened in 1989.
FINANCINGIYEARS SCHEDULE
ESTIMATED COSTS Fund Prior Years 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 Totals
Design I Inspection 001 $ 24,830 $ 24,830
Other Contract Services $ 1,530
Land I Right of Way
Improvements 23,000
Machinery I Equipment
Miscellaneotls 300
TOTAL $ 24,830 $ 24,830 $ 24,830
PROJECT I STAFF
MANAGEMENT (FTE) CONTRACT 0.01
-27-