HomeMy WebLinkAbout4.6 Agreement with Advanced Integrated Pest Management for Pest Control ServicesSTAFF REPORT
CITY COUNCIL
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Agenda Item 4.6
DATE:June 21, 2022
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Agreement with Advanced Integrated Pest Management for Pest Control ServicesPrepared by:Jordan Foss,Management Analyst II
EXECUTIVE SUMMARY:The City Council will consider approving an agreement with Advanced Integrated Pest Management for pest control services.
STAFF RECOMMENDATION:Adopt the Resolution Approving an Agreement with Advanced Integrated Pest Management forPest Control Services.
FINANCIAL IMPACT:The proposed Fiscal Year 2022-23 contract amount is $49,740 for base services in year one, including $11,340 for City owned facilities, $38,400 for the Camp Parks Reserve Forces Training Area,plus $2,000 in contingency for as-needed additional services. Sufficient funds were included in the Fiscal Year 2022-23 Budget to cover these costs. The contract term totals three years, for a total not-to-exceed amount of $159,742, including contingency. All expenditure for services provided to the Camp Parks Reserve Forces Training Area will be reimbursed to the City through the Intergovernmental Support Agreement with Camp Parks.
DESCRIPTION:The Public Works Department utilizes contractors for a variety of maintenance services, including pest control and integrated pest management. On April 6, 2022, the City issued a Request for Proposals (RFP) for routine pest control services in and around City buildings and within the Camp Parks Reserve Forces Training Area (Camp Parks). The RFP specified that the vendor selection would be based on quality and completeness of submissions, the company's experience with engagements of similar scope and complexity, experience and qualifications of assigned
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individuals, and satisfaction of previous clients. The RFP was sent to contractors previously under contract with the City and to those that had expressed interest in receiving RFPs. The RFP was also posted on the City's website.In response to the RFP, Staff received proposals from the four firms listed below. SUBMITTED PROPOSALSAdvanced Integrated Pest ManagementHunters Services Inc.Omega Termite and Pest Control Inc.Sprague Pest SolutionsAfter evaluating the four proposals, Staff identified Advanced Integrated Pest Management as the most qualified to provide the desired services. It should be noted that while the City's Purchasing Ordinance allows the selection of maintenance contractors based on considerations other than price, Advanced Integrated Pest Management also provided the lowest bid. Advanced Integrated Pest Management has provided pest control services at City buildings since July 2017 and on Camp Parks, through the Intergovernmental Support Agreement since January 2020. The RFP solicitation was for a three-year term of services.Total CostThe table below shows the total estimated annual costs for each year provided to the City and to Camp Parks.Year 1 Year 2 Year 3 TotalCity Facilities $11,340 $11,680 $12,031 $35,051Camp Parks RFTA $38,400 $39,552 $40,739 $118,691Contingency$2,000 $2,000 $2,000 $6,000TOTAL$51,740 $53,232 $54,770 $159,742
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The City Council Agenda was posted.
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ATTACHMENTS:1) Resolution Approving an Agreement with Advanced Integrated Pest Management for Pest Control Services2) Exhibit A to the Resolution – Agreement with Advanced Integrated Pest Management for Pest Control Services3) Request for Proposals – Pest Control Services4) Proposal – Advanced Integrated Pest Management
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Attachment 1
Reso. No. XX-22, Item X.X, Adopted 06/21/22 Page 1 of 1
RESOLUTION NO. XX – 22
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AN AGREEMENT WITH ADVANCED INTEGRATED PEST MANAGEMENT
FOR PEST CONTROL SERVICES
WHEREAS,Staff issued a Request for Proposals (RFP) for pest control services for City
and Camp Parks facilities; and
WHEREAS,the City received four responses to the RFP; and
WHEREAS,Staff reviewed and evaluated the proposals in accordance with the RFP rating
criteria and determined that Advanced Integrated Pest Management best met the City’s desired
scope of services based on quality and completeness of submissions, the company's experience
with engagements of similar scope and complexity, experience and qualifications of assigned
individuals, and satisfaction of previous clients; and
WHEREAS, the City now desires to enter into an agreement with Advanced Integrated Pest
Management for a three-year term for pest control services at City buildings and at Camp Parks
via the current Intergovernmental Support Agreement.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Agreement with Advanced Integrated Pest Management, attached hereto as
Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Agreement and make any necessary, non-substantive changes to carry out the intent of this
Resolution.
PASSED, APPROVED AND ADOPTED this 21
st day of June 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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Services Agreement between July 1, 2022
City of Dublin and Advanced Integrated Pest Management Page 1 of 15
CONTRACTOR SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
ADVANCED INTEGRAGED PEST MANAGEMENET
THIS AGREEMENT for pest control management services is made by and between the City of
Dublin (“City”) and Advanced Integrated Pest Control (“Contractor”) (together sometimes referred to as the
“Parties”) as of July 1, 2022 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor
shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and
place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms
of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30, 2025, and Contractor shall complete the work described in Exhibit A on or
before that date, unless the term of the Agreement is otherwise terminated or extended, as
provided for in Section 8. The time provided to Contractor to complete the services
required by this Agreement shall not affect the City’s right to terminate the Agreement, as
referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended
on a month to month basis for up to 6 months upon the written consent of the Contractor
and the City Manager, provided that: a) sufficient funds have been appropriated for such
purchase, b) the price charged by the Contractor for the provision of the serves described
in Exhibit A does not increase. None of the foregoing shall affect the City’s right to
terminate the Agreement as provided for in Section 8.
1.2 Standard of Performance. Contractor shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Contractor is engaged.
1.3 Assignment of Personnel. Contractor shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Contractor shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Contractor shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Subsection 1.2 above and to satisfy Contractor’s obligations hereunder.
1.5 [Intentionally Deleted]
1.6 Public Works Contractor Registration. Contractor agrees, in accordance with Section
1771.1 of the California Labor Code, that Contractor or any subcontractor shall not be
qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104
of the Public Contract Code, or engage in the performance of any contract for public work,
as defined in Chapter 1 of Part 7 of Division 2 of the California Labor Code, unless
Attachment 2
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currently registered and qualified to perform public work pursuant to California Labor Code
section 1725.5. It is not a violation of this section for an unregistered contractor to submit a
bid that is authorized by Section 7029.1 of the Business and Professions Code or by
Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is
registered to perform public work pursuant to Section 1725.5 at the time the contract is
awarded. No contractor or subcontractor may be awarded a contract for public work on a
public works project unless registered with the Department of Industrial Relations pursuant
to California Labor Code section 1725.5. Contractor agrees, in accordance with Section
1771.4 of the California Labor Code, that if the work under this Agreement qualifies as
public work, it is subject to compliance monitoring and enforcement by the Department of
Industrial Relations.
Section 2. COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed ($159,742)
one hundred and fifty-nine thousand, seven hundred forty two dollars, notwithstanding any contrary
indications that may be contained in Contractor’s proposal, for services to be performed and reimbursable
costs incurred under this Agreement. In the event of a conflict between this Agreement and Contractor’s
proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City
shall pay Contractor for services rendered pursuant to this Agreement at the time and in the manner set
forth herein. The payments specified below shall be the only payments from City to Contractor for services
rendered pursuant to this Agreement. Contractor shall submit all invoices to City in the manner specified
herein. Except as specifically authorized by City in writing, Contractor shall not bill City for duplicate
services performed by more than one person.
Contractor and City acknowledge and agree that compensation paid by City to Contractor under this
Agreement is based upon Contractor’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Contractor. Consequently, the Parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Contractor and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Contractor shall submit invoices, not more often than once a month during the
term of this Agreement, based on the cost for services performed and reimbursable costs
incurred prior to the invoice date. No individual performing work under this Agreement shall
bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager
or his/her designee. Invoices shall contain the following information:
▪ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
▪ The beginning and ending dates of the billing period;
▪ A Task Summary containing the original contract amount, the amount of prior billings,
the total due this period, the balance available under the Agreement, and the
percentage of completion;
▪ Contractor shall give separate notice to the City when the total number of hours
worked by Contractor and any individual employee, agent, or subcontractor of
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Contractor reaches or exceeds 800 hours within a 12-month period under this
Agreement and any other agreement between Contractor and City. Such notice shall
include an estimate of the time necessary to complete work described in Exhibit A and
the estimate of time necessary to complete work under any other agreement between
Contractor and City, if applicable.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have 30 days from the receipt of an invoice that complies with all of the requirements
above to pay Contractor.
2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this
Agreement within 60 days after completion of the services and submittal to City of a final
invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Contractor pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Contractor in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Contractor submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission o f such an invoice by a properly
executed change order or amendment.
2.5 [Intentionally Deleted].
2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit B. Expenses
not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in
the total amount of compensation provided under this Agreement that shall not be
exceeded.
2.7 Payment of Taxes. Contractor is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Contractor terminates this
Agreement pursuant to Section 8, the City shall compensate the Contractor for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Contractor shall maintain adequate logs and
timesheets to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Contractor is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
2.10 [Intentionally Deleted].
Attachment 2
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Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Contractor shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Contractor onl y the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein. Contractor shall make a written
request to City to use facilities or equipment not otherwise listed herein.
3.1 Safety Requirements. In accordance with generally accepted construction practices and
state law, Contractor shall be solely and completely responsible for conditions on the
jobsite, including safety of all persons and property during performance of the work. This
requirement shall apply continuously and not be limited to normal working hours.
Contractor shall take all necessary precautions and provide all necessary safeguards to
prevent personal injury and property damage. Contractor shall provide protection for all
persons including, but not limited to, its employees and employees of its subcontractors;
members of the public; and employees, agents, and representatives of the City and
regulatory agencies that may be on or about the work.
The services of the City in conducting review and inspection of Contractor's performance is
not intended to include review of the adequacy of Contractor's work methods, equipment,
bracing or scaffolding, or safety measures, in, on, or near any Contractor jobsite.
All work and materials shall be in strict accordance with all applicable state, city, county,
and federal rules, regulations and codes, with specific attention to the United States
Department of Labor Occupational Health and Safety Administration (OSHA)
requirements. Contractor shall be solely responsible for compliance with all city, county,
and state explosive transport, storage, and blasting requirements and for any damages
caused by such operations.
Contractor is hereby informed that work on City property could be hazardous. Contractor
shall carefully instruct all personnel working on City property that all conditions of the
property are potentially hazardous work areas as to potential dangers and shall provide
such necessary safety equipment and instructions as are necessary to prevent injury to
personnel and damage to property. Special care shall be exercised relative to work
underground.
In addition to complying with all other safety regulations, Contractor shall abide by any and
all other City requirements contained in any specifications, special conditions or manuals,
which shall be made available by City upon request.
Contractor shall provide and maintain all necessary safety equipment such as fences,
barriers, signs, lights, walkways, guards, and fire prevention and fire-fighting equipment
and shall take such other action as is required to fulfill its obligations under this section. It
is the intent of the City to provide a safe working environment under normal conditions.
CONTRACTOR IS ADVISED THAT CITY’S OPERATIONS AND PROPERTY ARE
INHERENTLY HAZARDOUS BECAUSE OF CONDITIONS SUCH AS CONFINED
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SPACES, POTENTIALLY EXPLOSIVE ATMOSPHERES, AND POSSIBLE EXPOSURE
TO PATHOGENS.
Contractor shall maintain all portions of the jobsite in a neat, clean, and sanitary conditio n
at all times. If required by the City, toilets shall be furnished by Contractor where needed
for use of its employees and their use shall be strictly enforced. Contractor shall not use
the City's existing sanitary facilities, unless previously authorized by the City.
Contractor shall keep adequate first aid facilities and supplies available and instruction in
first aid for its employees shall be given.
City reserves the right to require that Contractor bring onto the project or engage the
services of a licensed safety engineer at any time during the term of this Agreement. If
Contractor does not have a licensed safety engineer on staff, then City may require that
Contractor engage a subcontractor or subconsultant as the project’s safety engineer.
Contractor shall bear all costs in connection with meeting the requirements of this section.
Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Contractor, at its
own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance
listed below against claims for injuries to persons or damages to property that may arise from or in
connection with the performance of the work hereunder by the Contractor and its agents, representatives,
employees, and subcontractors. Consistent with the following provisions, Contractor shall provide proof
satisfactory to City of such insurance that meets the requirements of this section and under forms of
insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work.
Contractor shall maintain the insurance policies required by this section throughout the term of this
Agreement. The cost of such insurance shall be included in the Contractor's bid. Contractor shall not allow
any subcontractor to commence work on any subcontract until Contractor has obtained all insurance
required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect.
VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS
AGREEMENT PRIOR TO EXECUTION. Contractor shall maintain all required insurance listed herein for
the duration of this Agreement.
4.1 Workers’ Compensation.
4.1.1 General Requirements. Contractor shall, at its sole cost and expense, maintain Statutory
Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all
persons employed directly or indirectly by Contractor. The Statutory Workers’
Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of
not less than $1,000,000 per accident. In the alternative, Contractor may rely on a self-
insurance program to meet these requirements, but only if the program of self-insurance
complies fully with the provisions of the California Labor Code. Determination of whether a
self-insurance program meets the standards of the California Labor Code shall be solely in
the discretion of the Contract Administrator.
Attachment 2
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The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor
of the City for all work performed by the Contractor, its employees, agents, and
subcontractors.
4.1.2 Submittal Requirements. To comply with Subsection 4.1, Contractor shall
submit the following:
a. Certificate of Workers’ Compensation Insurance in the amounts specified
in the section; and
b. Waiver of Subrogation Endorsement as required by the section.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General Requirements. Contractor, at its own cost and expense, shall maintain
commercial general liability insurance for the term of this Agreement in an amount
not less than $2,000,000 and automobile liability insurance for the term of this
Agreement in an amount not less than $2,000,000 per occurrence, combined
single limit coverage for risks associated with the work contemplated by this
Agreement. If a Commercial General Liability Insurance or an Automobile Liability
form or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed under this
Agreement or the general aggregate limit shall be at least twice the required
occurrence limit. Such coverage shall include but shall not be limited to, protection
against claims arising from bodily and personal injury, including death resulting
therefrom, and damage to property resulting from activities contemplated under
this Agreement, including without limitation, blanket contractual liability and the
use of owned and non-owned automobiles.
4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 (most recent edition) covering comprehensive General Liability on an
“occurrence” basis. Automobile coverage shall be at least as broad as Insurance
Services Office Automobile Liability form CA 0001, Code 1 (any auto). No
endorsement shall be attached limiting the coverage.
4.2.3 Additional Requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b. City, its officers, officials, employees, and volunteers are to be covered as
additional insureds as respects: liability arising out of work or operations
performed by or on behalf of the Contractor; or automobiles owned,
leased, hired, or borrowed by the Contractor.
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c. Contractor hereby agrees to waive subrogation which any insurer or
contractor may require from vendor by virtue of the payment of any loss.
Contractor agrees to obtain any endorsements that may be necessary to
affect this waiver of subrogation.
d. For any claims related to this Agreement or the work hereunder, the
Contractor’s insurance coverage shall be primary insurance as respects
the City, its officers, officials, employees, and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials, employees,
or volunteers shall be excess of the Contractor’s insurance and shall not
contribute with it.
4.2.4 Submittal Requirements. To comply with Subsection 4.2, Contractor shall
submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section;
b. Additional Insured Endorsement as required by the section;
c. Waiver of Subrogation Endorsement as required by the section; and
d. Primary Insurance Endorsement as required by the section.
4.3 All Policies Requirements.
4.3.1 Acceptability of Insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.3.2 Verification of Coverage. Prior to beginning any work under this Agreement,
Contractor shall furnish City with complete copies of all Certificates of Liability
Insurance delivered to Contractor by the insurer, including complete copies of all
endorsements attached to the policies. All copies of Certificates of Liability
Insurance and certified endorsements shall show the signature of a person
authorized by that insurer to bind coverage on its behalf. If the City does not
receive the required insurance documents prior to the Contractor beginning work,
it shall not waive the Contractor’s obligation to provide them. The City reserves
the right to require complete copies of all required insurance policies at any time.
4.3.3 Deductibles and Self-Insured Retentions. Contractor shall disclose to and
obtain the written approval of City for the self-insured retentions and deductibles
before beginning any of the services or work called for by any term of this
Agreement. At the option of the City, either: the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects the City, its officers,
employees, and volunteers; or the Contractor shall provide a financial guarantee
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satisfactory to the City guaranteeing payment of losses and related investigations,
claim administration and defense expenses.
4.3.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting”
policy limit (i.e. limit that is eroded by the cost of defense).
4.3.5 Endorsement Requirements. Each insurance policy required by Section 4 shall
be endorsed to state that coverage shall not be canceled by either party, except
after 30 days’ prior written notice has been provided to the City.
4.3.6 Subcontractors. Contractor shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4 Remedies. In addition to any other remedies City may have if Contractor fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Contractor’s breach:
▪ Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
▪ Order Contractor to stop work under this Agreement or withhold any payment that
becomes due to Contractor hereunder, or both stop work and withhold any payment,
until Contractor demonstrates compliance with the requirements hereof; and/or
▪ Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONTRACTOR’S RESPONSIBILITIES. Contractor shall
indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials,
employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses,
and costs (including without limitation, attorney’s fees and costs and fees of litigation) (collectively,
“Liability”) of every nature arising out of or in connection with Contractor’s performance of the Services or
its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by
the sole negligence or willful misconduct of City.
The Contractor’s obligation to defend and indemnify shall not be excused because of the Contractor’s
inability to evaluate Liability or because the Contractor evaluates Liability and determines that the
Contractor is not liable to the claimant. The Contractor must respond within 30 days, to the tender of any
claim for defense and indemnity by the City, unless this time has been extended by the Cit y. If the
Contractor fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any
other remedy authorized by law, so much of the money due the Contractor under and by virtue of this
Agreement as shall reasonably be considered necessary by the City, may be retained by the City until
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disposition has been made of the claim or suit for damages, or until the Contractor accepts or rejects the
tender of defense, whichever occurs first.
Notwithstanding the forgoing, to the extent this Agreement is a “construction contract” as defined by
California Civil Code Section 2782, as may be amended from time to time, such duties of Contractor to
indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.
In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Contractor shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer cont ributions
for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6. STATUS OF CONTRACTOR.
6.1 Independent Contractor. At all times during the term of this Agreement, Contractor shall
be an independent contractor and shall not be an employee of City. This Agreement shall
not be construed as an agreement for employment. City shall have the right to control
Contractor only insofar as the results of Contractor's services rendered pursuant to this
Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise
City shall not have the right to control the means by which Contractor accomplishes
services rendered pursuant to this Agreement. Contractor further acknowledges that
Contractor performs Services outside the usual course of the City’s business; and is
customarily engaged in an independently established trade, occupation, or business of the
same nature as the Contractor performs for the City, and has the option to perform such
work for other entities. Notwithstanding any other City, state, or federal policy, rule,
regulation, law, or ordinance to the contrary, Contractor and any of its employees, agents,
and subcontractors providing services under this Agreement shall not qualify for or
become entitled to, and hereby agree to waive any and all claims to, any compensation,
benefit, or any incident of employment by City, including but not limited to eligibility to
enroll in the California Public Employees Retirement System (PERS) as an employee of
City and entitlement to any contribution to be paid by City for employer contributions and/or
employee contributions for PERS benefits.
6.2 Contractor Not an Agent. Except as City may specify in writing, Contractor shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Contractor shall have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
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7.2 Compliance with Applicable Laws. Contractor and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Contractor and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Contractor represents and warrants to City that Contractor and its
employees, agents, and any subcontractors have all licenses, permits, qualifications, and
approvals of whatsoever nature that are legally required to practice their respective
professions. Contractor represents and warrants to City that Contractor and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect
at all times during the term of this Agreement any licenses, permits, and approvals that are
legally required to practice their respective professions. In addition to the foregoing,
Contractor and any subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Contractor shall not discriminate, on the
basis of a person’s race, sex, gender, religion (including religious dress and grooming
practices), national origin, ancestry, physical or mental disability, medical condition
(including cancer and genetic characteristics), marital status, age, sexual orientation, color,
creed, pregnancy, genetic information, gender identity or expression, political affiliation or
belief, military/veteran status, or any other classification protected by applicable local,
state, or federal laws (each a “Protected Characteristic”), against any employee, applicant
for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or
applicant for any services or programs provided by Contractor under this Agreement.
Contractor shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Contractor.
Contractor may cancel this Agreement upon 30 days’ written notice to City and shall
include in such notice the reasons for cancellation.
In the event of termination, Contractor shall be entitled to compensation for services
performed to the effective date of termination; City, however, may condition payment of
such compensation upon Contractor delivering to City any or all documents, photographs,
computer software, video and audio tapes, and other materials provided to Contractor or
prepared by or for Contractor or the City in connection with this Agreement.
Attachment 2
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Services Agreement between July 1, 2022
City of Dublin and Advanced Integrated Pest Management Page 11 of 15
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Contractor understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Contractor with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Contractor for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the
Parties.
8.4 Assignment and Subcontracting. City and Contractor recognize and agree that this
Agreement contemplates personal performance by Contractor and is based upon a
determination of Contractor’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Contractor.
Contractor may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Contractor shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the subcontractors noted
in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Contractor shall survive
the termination of this Agreement.
8.6 Options upon Breach by Contractor. If Contractor materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Contractor pursuant to this Agreement;
8.6.3 Retain a different contractor to complete the work described in Exhibit A not
finished by Contractor; or
8.6.4 Charge Contractor the difference between the cost to complete the work described
in Exhibit A that is unfinished at the time of breach and the amount that City would
have paid Contractor pursuant to Section 2 if Contractor had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Contractor’s Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Attachment 2
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Services Agreement between July 1, 2022
City of Dublin and Advanced Integrated Pest Management Page 12 of 15
Contractor prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Contractor hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Contractor agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
Parties.
9.2 Contractor’s Books and Records. Contractor shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of 3 years, or for any longer period
required by law, from the date of final payment to the Contractor to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this
Agreement requires Contractor to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to
the examination and audit of the State Auditor, at the request of City or as part of any audit
of the City, for a period of 3 years after final payment under the Agreement.
Section 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for
declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which
that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under t his
Agreement, the Parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County of Alameda or in the United States District Court for
the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of an y
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
Attachment 2
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Services Agreement between July 1, 2022
City of Dublin and Advanced Integrated Pest Management Page 13 of 15
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the Parties.
10.6 Conflict of Interest. Contractor may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Contractor in a “conflict of interest,” as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Contractor shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Section 1090 et seq.
Contractor hereby warrants that it is not now, nor has it been in the previous 12 months, an
employee, agent, appointee, or official of the City. If Contractor was an employee, agent,
appointee, or official of the City in the previous 12 months, Contractor warrants that it did
not participate in any manner in the forming of this Agreement. Contractor understands
that, if this Agreement is made in violation of California Government Code Section 1090 et
seq., the entire Agreement is void and Contractor will not be entitled to any compensation
for services performed pursuant to this Agreement, including reimbursement of expenses,
and Contractor will be required to reimburse the City for any sums paid to the Contractor.
Contractor understands that, in addition to the foregoing, it may be subject to criminal
prosecution for a violation of California Government Code Section 1090 et seq., and, if
applicable, will be disqualified from holding public office in the State of California.
10.7 Solicitation. Contractor agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.8 Contract Administration. This Agreement shall be administered by the City Manager
("Contract Administrator"). All correspondence shall be directed to or through the Contract
Administrator or his or her designee.
10.9 Notices. Any written notice to Contractor shall be sent to:
Advanced Integrated Pest Management
Attn: Gary Fonzi
4070 Nelson Avenue, Ste. J/K
Concord, CA 94520
Any written notice to City shall be sent to:
City of Dublin
Attn: Public Works Manager
100 Civic Plaza
Dublin, CA 94568
Attachment 2
84
Services Agreement between July 1, 2022
City of Dublin and Advanced Integrated Pest Management Page 14 of 15
10.10 Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibits A and B represents the entire and integrated agreement
between City and Contractor and supersedes all prior negotiations, representations, or
agreements, either written or oral.
Exhibit A Scope of Services
Exhibit B Compensation Schedule & Reimbursable Expenses
10.11 Counterparts and Electronic Signatures. This Agreement may be executed in multiple
counterparts, each of which shall be an original and all of which together shall constitute
one agreement. Counterparts delivered and/or signatures executed by City-approved
electronic or digital means shall have the same force and effect as the use of a manual
signature. Both Parties desire this Agreement to be electronically signed in accordance
with applicable federal and California law. Either Party may revoke its agreement to use
electronic signatures at any time by giving notice to the other Party.
10.12 Certification per Iran Contracting Act of 2010. In the event that this contract is for
one million dollars ($1,000,000.00) or more, by Contractor’s signature below Contractor
certifies that Contractor, and any parent entities, subsidiaries, successors or subunits of
Contractor are not identified on a list created pursuant to subdivision (b) of Section 2203 of
the California Public Contract Code as a person engaging in investment activities in Iran as
described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b)
of Section 2202.5 of the California Public Contract Code, as applicable.
SIGNATURES ON FOLLOWING PAGE
Attachment 2
85
Services Agreement between July 1, 2022
City of Dublin and Advanced Integrated Pest Management Page 15 of 15
The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear
below certify that they are authorized to sign on behalf of the respective Party.
CITY OF DUBLIN ADVANCED INTEGRATED PEST MANAGEMENT
Linda Smith, City Manager Brian Romani, President
Attest:
Contractor’s DIR Registration Number
(if applicable)
Marsha Moore, City Clerk
Approved as to Form:
City Attorney
3070365.1
Attachment 2
86
Services Agreement between July 1, 2022
City of Dublin and Advanced Integrated Pest Management Exhibit A – Page 1 of 1
EXHIBIT A
SCOPE OF SERVICES
Contractor shall treat and/or provide for an environment that is free from, but not limited to, the following
pests:
1. Spiders, cockroaches, and beetles
2. Crickets and grasshoppers
3. Ants (all species), earwigs, sow bugs, and silverfish
4. Fleas and other biting insects
5. Wasps, hornets and other stinging insects nesting in the interior or exterior, up to a maximum
height of two (2) stories
6. Mice, rats, and other rodents
Pest control services shall be performed at all City facilities, as listed in Exhibit B.
All Contractor personnel shall wear a uniform with proper identification whenever working in or around any
City facility. Contractor personnel shall schedule all visits prior to providing services with the Public Works
Manager or designee, and Contractor personnel shall check in with City staff before performing services to
receive an update on any issues that may have come up since the last routine service.
The Contractor personnel must perform a thorough inspection during routine service. Contractor personnel
shall provide the City with an electronic copy of the inspection report within one week of service in order to
report any issues that may be addressed by the City prior to the next scheduled service (i.e. trim vegetation
away from building, install door sweeps, etc.).
Complaints and service requests between routine services must be addressed within 24 hours after
notification and will be at no additional cost to the City.
All pest control services shall be performed in accordance with Federal, State and Local rules and
regulations. Any and all chemicals used during the service must be approved for its intended use and
applied in a manner consistent with the regulations established by the State of California Department of
Pesticide Regulation and consistent with Federal and Cal OSHA standards.
Contactor shall establish and submit to the Public Works Manager a schedule of services to be performed
at each facility. Each facility shall be serviced monthly, unless noted otherwise.
This Agreement will allow for additional facilities to be added to the list in Exhibit B as determined by the
Public Works Manager, or their designee. In addition, Public Works Manager, or their designee, may
approve, in writing, additional work for unforeseen services on top of items approved in this Agreement.
Attachment 2
87
Services Agreement between
City of Dublin and Advanced Integrated Pest Management
July 1, 2022
Exhibit B – Page 1 of 4
EXHIBIT B
COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
Site # Facility Floors Interior
Building
Exterior
Building Frequency
Total
Monthly
Rate
Total
Annual
Rate
1 City Hall
100 Civic Plaza 2 X X Monthly $105 $1,260
2 Library
200 Civic Plaza 1 X X Monthly $75 $900
3 Public Safety Complex
6363 Clark Avenue 1 X X Monthly $105 $1,260
4 Shannon Center
11600 Shannon Avenue 1 X X Monthly $75 $900
5 Senior Center
7600 Amador Valley
Boulevard
1 X X Monthly $75 $900
6
Heritage Park & Museum
(Old St. Raymond Church &
Schoolhouse)
6600 Donlon Way
1 X X Monthly $70 $840
7 Historic Park (Kolb House)
6600 Donlon Way 1 X X Monthly $60 $720
8 The WAVE
4201 Central Parkway 1 X X Monthly $125 $1,500
9 City Corporation Yard
5709 Scarlett Court 1 X X Monthly $75 $900
10 Fire Station 16
7494 Donohue Drive 1 X X Monthly $60 $720
11 Fire Station 17
6700 Madigan Drive 1 X X Monthly $60 $720
12 Fire Station 18
4800 Fallon Road 1 X X Monthly $60 $720
The following sites/locations are located in the Camp Parks RFTA
150 Warehouse 2 X Upon
Request $40 $480
162 Warehouse 1 X Upon
Request
$40 $480
Attachment 2
88
Services Agreement between
City of Dublin and Advanced Integrated Pest Management
July 1, 2022
Exhibit B – Page 2 of 4
171 Warehouse 1 X Upon
Request $40 $480
275 Visitor Center 1 X X Weekly $25 $300
277 Guard Shack 1 X X Weekly $25 $300
278 Guard Shack 1 X X Weekly $25 $300
282 Guard Shack 1 X X Weekly $25 $300
300 Administrative 2 X X Monthly $50 $600
301 Administrative 2 X X Monthly $50 $600
302 Administrative 2 X X Monthly $50 $600
303 Fitness Center 2 X X Weekly $50 $600
304 Administrative 2 X X Monthly $50 $600
306 Administrative 2 X X Monthly $50 $600
309 Storage 1 X Monthly $40 $480
310 Administrative 2 X Monthly $50 $600
311 Administrative 1 X X Weekly $50 $600
312 Administrative 1 X X Weekly $50 $600
313 Warehouse 1 X Monthly $40 $480
320 Administrative 2 X Monthly $50 $600
321 Administrative 2 X Monthly $50 $600
330 Administrative 2 X Upon
Request $50 $600
332 Dining Facility 3 X X Weekly $100 $1200
334 Warehouse 1 X Monthly $40 $480
342 Storage 1 X Monthly $40 $480
350 Administrative 1 X X Weekly $50 $600
360 Barracks 2 X X Weekly $50 $600
361 Barracks 2 X X Weekly $50 $600
362 Barracks 2 X X Weekly $50 $600
363 Barracks 2 X X Weekly $50 $600
364 Barracks 2 X X Weekly $50 $600
373 Administrative 2 X X Weekly $50 $600
Attachment 2
89
Services Agreement between
City of Dublin and Advanced Integrated Pest Management
July 1, 2022
Exhibit B – Page 3 of 4
387 Container Storage 1 X Upon
Request $50 $600
388 Container Storage 1 X Upon
Request $30 $360
389 Container Storage 1 X Upon
Request $30 $360
390 Barracks 2 X X Monthly $30 $360
391 Barracks 2 X X Monthly $50 $600
392 Barracks 2 X X Monthly $50 $600
393 Barracks 2 X X Monthly $50 $600
394 Barracks 2 X X Monthly $50 $600
398 Laundry Facility 1 X X Weekly $50 $600
490 Vehicle Maintenance 1 X X Weekly $40 $480
494 Warehouse 1 X X Weekly $40 $480
495 Admin/Storage 1 X Upon
Request $50 $600
510 Administrative 2 X X Weekly $50 $600
511 Storage 1 X Upon
Request $40 $480
512 Storage 1 X Monthly $40 $480
514 Administrative 1 X X Weekly $50 $600
515 Storage 1 X Monthly $40 $480
516 Vehicle Maintenance 1 X Monthly $40 $480
517 Administration 2 X X Weekly $50 $600
521 Administration/Rally 1 X X Weekly $50 $600
522 Storage 1 X Upon
Request $40 $480
610 Administrative 1 X X Weekly $50 $600
612 Storage 1 X Upon
Request $40 $480
620 Administrative 1 X X Weekly $50 $600
628 Admin/Toilet 1 X Upon
Request $50 $600
635 NEC Node 1 X Upon
Request $40 $480
650 Administrative 2 X X Monthly $50 $600
Attachment 2
90
Services Agreement between
City of Dublin and Advanced Integrated Pest Management
July 1, 2022
Exhibit B – Page 4 of 4
659 Administrative 3 X X Weekly $50 $600
665 Admin/Storage 1 X X Monthly $50 $600
677 Administrative 1 X X Monthly $50 $600
685 Warehouse/Storage 1 X X Monthly $50 $600
791 Admin/Shops 1 X X Weekly $40 $480
1192 Access Control 1 X Upon
Request $50 $600
1195 Range OPS/Storage 1 X Upon
Request $50 $600
1206 Administrative 1 X Upon
Request $50 $600
1209 Administrative 1 X Upon
Request $50 $600
1211 Administrative 1 X Upon
Request $50 $600
0396A Baseball Dugout (R) 1 X Upon
Request $25 $300
0396B Baseball Dugout (L) 1 X Upon
Request $25 $300
J1210 Administrative 1 X Upon
Request $50 $600
MISC Curbs 1 X Bimonthly $25 $300
MISC Gravel Areas 1 X Bimonthly $25 $300
R0EST Administrative 1 X Upon
Request $50 $600
R396C Baseball (Booth) 1 X Upon
Request $25 $300
TR490 Showers 1 X Upon
Request $25 $300
Agreement will allow for additional facilities to be added to the above list and approved by the Public Works
Manager. In addition, the Public Works Manager may approve additional unforeseen services on top of items
approved in this Agreement.
Please note, reimbursable expenses are built into rates as identified above.
Invoices shall be submitted electronically to: pwinvoices@dublin.ca.gov no more than once monthly and as
work is completed.
Year 1 Year 2 Year 3 Total
City Facilities $11,340 $11,680 $12,031 $35,051
Camp Parks – RFTA $38,400 $39,552 $40,739 $118,691
Contingency $2,000 $2,000 $2,000 $6,000
Totals $51,740 $53,232 $54,770 $159,742
Attachment 2
91
REQUEST FOR PROPOSALS
Pest Control Services
City of Dublin
Proposals must be received by: Thursday, April 28, 2022 at 4:00 p.m. (Pacific Time)
Meagan Hanna
Administrative Aide
City of Dublin Public Works Department
100 Civic Plaza
City of Dublin, CA 94568
Attachment 3
92
Request for Proposal
For
Pest Control Services
Overview
The City of Dublin (City) is requesting proposals from qualified pest control applicator (contractor)
businesses. The City intends to select an operator who is registered and licensed in the State of
California to provide pest control services to the City in order to provide for a pest free environment
for employees and visitors to City maintained facilities within the City of Dublin.
Scope of Work
Contractor to treat and/or provide for an environment that is free from, but not limited to, the
following pests:
1. Spiders, cockroaches, and beetles
2. Crickets and grasshoppers
3. Ants (all species), earwigs, sow bugs, centipedes, and silverfish
4. Fleas and other biting insects
5. Wasps, hornets and other stinging insects nesting in the interior or exterior, (up to a
maximum height of two (2) stories) and subterranean nests within 50 feet of a facility.
6. Mice, rats, and other interior rodents
7. Gopher, moles and voles (limited treatment at Camp Parks RFTA; SEE MAP)
Considerations:
The successful proposal will, at a minimum, provide the following to meet the specific needs of
the City of Dublin:
1. Contractor shall provide pest control services at all City and select Camp Parks Reserve
Forces Training Area facilities.
2. All contractor personnel shall wear a uniform with company identification whenever
working in or around any City facility. Contract personnel shall schedule all visits prior to
providing services with the Public Works Maintenance Superintendent (or his designee)
and Contract personnel shall check in with City staff before performing services to receive
an update on any issues that may have come up since the last routine service.
3. Contractor must perform a thorough inspection during routine service. Contractor
personnel shall provide the City with a copy of the inspection report (electronically) within
one week of service in order to report any issues that may be addressed by the City prior
to the next scheduled service (i.e., trim vegetation away from building, install door sweeps,
etc.).
4. Complaints and service requests between routine services must be addressed within 24
hours after notification and will be at no additional cost to the City.
5. All pest control services shall be performed in accordance with Federal, State and Local
rules and regulations. Any and all chemicals used during the service must be approved
Attachment 3
93
for its intended use and applied in a manner consistent with the regulations established
by the State of California Department of Pesticide Regulation and consistent with Federal
and Cal OSHA standards.
6. Contactor shall establish and submit to the Public Works Maintenance Superintendent a
schedule of services to be performed at each facility. Each facility shall be serviced
monthly, unless noted otherwise.
7. Contractor shall submit a copy of the company’s IPM policy along with the proposal.
Should the company not have a current IPM policy, the contractor must establish an IPM
policy and submit it along with the proposal. The contractor selected to provide pest control
services to the City, shall implement the IPM policy by the start date of service.
8. Furnish all labor, materials and equipment necessary to complete tasks
9. Contractor shall complete the compensation schedule attached herein as Attachment B
and include with the proposal by the submission deadline.
Locations and Frequencies
Site# Facility Floors Interior
Building
Exterior
Building Frequency
1 City Hall
100 Civic Plaza 2 X X Monthly
2 Library
200 Civic Plaza 1 X X Monthly
3 Public Safety Complex
6363 Clark Avenue 1 X X Monthly
4 Shannon Center
11600 Shannon Avenue 1 X X Monthly
5 Senior Center
7600 Amador Valley Boulevard 1 X X Monthly
6
Heritage Park & Museum
(Old St. Raymond Church &
Schoolhouse)
6600 Donlon Way
1 X X Monthly
7 Historic Park (Kolb House)
6600 Donlon Way 1 X X Monthly
8 The WAVE
4201 Central Parkway 1 X X Monthly
9 City Corporation Yard
5709 Scarlett Court 1 X X Monthly
10 Fire Station 16
7494 Donohue Drive 1 X X Monthly
11 Fire Station 17
6700 Madigan Drive 1 X X Monthly
12 Fire Station 18
4800 Fallon Road 1 X X Monthly
The following sites/locations are located in the Camp Parks RTFA*
Attachment 3
94
150 Warehouse 2 X Upon
Request
162 Warehouse 1 X Upon
Request
171 Warehouse 1 X Upon
Request
275 Visitor Center 1 X X Weekly
277 Guard Shack 1 X X Weekly
278 Guard Shack 1 X X Weekly
282 Guard Shack 1 X X Weekly
300 Administrative 2 X X Monthly
301 Administrative 2 X X Monthly
302 Administrative 2 X X Monthly
303 Fitness Center 2 X X Weekly
304 Administrative 2 X X Monthly
306 Administrative 2 X X Monthly
309 Storage 1 X Monthly
310 Administrative 2 X Monthly
311 Administrative 1 X X Weekly
312 Administrative 1 X X Weekly
313 Warehouse 1 X Monthly
320 Administrative 2 X Monthly
321 Administrative 2 X Monthly
330 Administrative 2 X Upon
Request
332 Dining Facility 3 X X Weekly
334 Warehouse 1 X Monthly
342 Storage 1 X Monthly
350 Administrative 1 X X Weekly
360 Barracks 2 X X Weekly
361 Barracks 2 X X Weekly
362 Barracks 2 X X Weekly
363 Barracks 2 X X Weekly
Attachment 3
95
364 Barracks 2 X X Weekly
373 Administrative 2 X X Weekly
387 Container Storage 1 X Upon
Request
388 Container Storage 1 X Upon
Request
389 Container Storage 1 X Upon
Request
390 Barracks 2 X X Monthly
391 Barracks 2 X X Monthly
392 Barracks 2 X X Monthly
393 Barracks 2 X X Monthly
394 Barracks 2 X X Monthly
398 Laundry Facility 1 X X Weekly
490 Vehicle Maintenance 1 X X Weekly
494 Warehouse 1 X X Weekly
495 Admin/Storage 1 X Upon
Request
510 Administrative 2 X X Weekly
511 Storage 1 X Upon
Request
512 Storage 1 X Monthly
514 Administrative 1 X X Weekly
515 Storage 1 X Monthly
516 Vehicle Maintenance 1 X Monthly
517 Administration 2 X X Weekly
521 Administration/Rally 1 X X Weekly
522 Storage 1 X Upon
Request
610 Administrative 1 X X Weekly
612 Storage 1 X Upon
Request
620 Administrative 1 X X Weekly
628 Admin/Toilet 1 X Upon
Request
635 NEC Node 1 X Upon
Request
650 Administrative 2 X X Monthly
Attachment 3
96
659 Administrative 3 X X Weekly
665 Admin/Storage 1 X X Monthly
677 Administrative 1 X X Monthly
685 Warehouse/Storage 1 X X Monthly
791 Admin/Shops 1 X X Weekly
1192 Access Control 1 X Upon
Request
1195 Range OPS/Storage 1 X Upon
Request
1206 Administrative 1 X Upon
Request
1209 Administrative 1 X Upon
Request
1211 Administrative 1 X Upon
Request
0396A Baseball Dugout (R) 1 X Upon
Request
0396B Baseball Dugout (L) 1 X Upon
Request
J1210 Administrative 1 X Upon
Request
MISC Curbs 1 X Bimonthly
MISC Gravel Areas 1 X Bimonthly
R0EST Administrative 1 X Upon
Request
R396C Baseball (Booth) 1 X Upon
Request
TR490 Showers 1 X Upon
Request
*Start date to be determined by Public Works Maintenance Manager
Agreement will allow for additional services to be added to the above list as approved by the
Public Works Maintenance Superintendent, or their designee.
Process and General Conditions
1. Proposers shall submit one electronic copy to:
Meagan Hanna, Administrative Aide
City of Dublin Public Works Department
100 Civic Plaza
Dublin, CA 94568
meagan.hanna@dublin.ca.gov
2. Deadline for submitting the proposal is Monday, April 28, 2022, at 4:00 p.m. to the Public
Works Department at 100 Civic Plaza, Dublin, CA 94568.
Attachment 3
97
3. The City will not pay for any costs incurred in preparation and submission of the proposals
or in anticipation of a contract. The format of submittals is at the discretion of the Proposer.
Each proposal shall be limited to a maximum of 15 pages, single-sided, using minimum
12-point font size. Page limit excludes a table of contents, tabbed dividers, and resumes
for Contractor’s team.
Schedule for RFP Process
Wednesday, April 6, 2022 Request for Proposals posted to City website
Thursday, April 14, 2022 Facility Tours are scheduled for April 14, 2022 beginning at 10:00
a.m. in the Public Works Conference Room at 100 Civic Plaza,
Dublin, CA 94568. Please note: tours will involve travel to all facility
locations.
Friday, April 15, 2022 Deadline to submit questions to City of Dublin
Monday, April 18, 2022 Addendum posted, if required
Thursday, April 28, 2022 Proposals are due no later than 4:00 PM on April 28, 2022
Tuesday, June 7, 2022 Contract Services Agreement scheduled for approval by the Dublin
City Council.
(Tentative dates, subject to change)
RFP Submittal Requirements
Please prepare and organize your Proposal based on the requirements provided below.
Interested companies are requested to submit one electronic copy of their Proposal as follows:
1. Enclose a cover letter not to exceed one page, describing the company's interest and
commitment to perform work necessary to provide contract services for pest control. The
person authorized by the firm to negotiate a contract with the City of Dublin shall sign the
cover letter. Please include this cover letter within the document and not as a separate
page.
2. State the qualifications and experience of the company/individuals. Please emphasize
the specific qualifications and experience with engagements of similar scope and
complexity.
3. Provide at least three references (names and current phone numbers) from recen t work
(previous five years) similar to the services outlined in this request for qualification. Please
include a brief description of the work performed and the role your company performed.
4. List key staff members, including identification of the primary point-of-contact. Include
each team member’s availability, including all existing committed hours, and the ability of
being able to complete the project on time and within budget.
5. Present a compensation rate schedule for services outlined in Scope of Work.
Attachment 3
98
6. Provide confirmation of your firm’s ability to meet the City’s Standard Consulting
Agreement and insurance requirements. Exceptions to the Agreement and insurance
requirements shall be specifically noted in the Proposal.
Any Proposal submitted after the stated deadline will not be accepted for consideration.
Standard Contracting Agreement
It is anticipated that the services covered by the Agreement resulting from this solicitation will be
performed on a unit price basis for a specified scope of work. The term of the agreement will begin
July 1, 2022 and expire on June 30, 2025.
A sample of the Contract Services Agreement (Agreement) is provided as Attachment A.
If the interested firm desires to take exception to the Agreement and/or insurance requirements,
the interested firm shall clearly identify proposed changes to the Agreement and furnish the
reason for these changes, which shall be included in the qualification. Exceptions will be taken
into consideration in evaluating Proposals. Otherwise, Proposer is to state in writing in the
proposal that the Agreement is acceptable to Proposer.
Conflict of Interest
Proposer agrees that, for the term of this contract, no member, officer or employee of the City of
Dublin, or of a public body within Alameda County or member or delegate to the Congress of the
United States, during his/her tenure or for one year thereafter, shall have any direct interest in the
contracts or any direct or material benefit arising therefrom.
Proposers must provide a list of any potential conflicts of interest in working for the City of Dublin.
This must include, but is not limited to, a lis t of your firm’s clients who are the following: Private
clients located or operating within the City of Dublin limits, Dublin San Ramon Service s District,
US Army Camp Parks Reserve Forces Training Area and/or the County of Alameda, and a brief
description of work for these clients. Proposers must also identify any other clients (including
public entities), that may pose a potential conflict of interest, as well as a brief description of work
you provide to these clients.
This list must include all potential conflicts of interest within the year prior to the release of this
RFP as well as current and future commitments to other projects.
Principals and those performing work for City of Dublin may be required to submit a California
Fair Political Practices Commission (FPPC) Form 700: Statement of Economic Interests
documenting potential financial conflicts of interest. For additional information, proposers should
refer to the FPPC website at http://www.fppc.ca.gov/Form700.html.
Equal Employment Opportunity
Proposer shall not, on the basis of a person’s race, sex, gender, religion (including religious dress
and grooming practices), national origin, ancestry, physical or mental disability, medical condition
(including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed,
pregnancy, genetic information, gender identity or expression, political affiliation or belief,
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military/veteran status, or any other classification protected by applicable local, state, or federal
laws (each a “Protected Characteristic”) either discriminate or permit discrimination against any
employee or applicant for employment in any manner prohibited by Federal, State or local laws.
In the event of Proposer non-compliance, the City of Dublin may cancel, terminate or suspend
the Contract in whole or in part. Proposer may also be declared ineligible for further contracts with
the City of Dublin.
Proposer shall take affirmative action to ensure that applicants are employed, and that employees
are treated during their employment, without regard to their race, sex, gender, religion (including
religious dress and grooming practices), national origin, ancestry, physical or mental disability,
medical condition (including cancer and genetic characteristics), marital status, age, sexual
orientation, color, creed, pregnancy, genetic information, gender identity or expression, political
affiliation or belief, military/veteran status, or any other classification protected by applicable local,
state, or federal laws. Such action shall include, but not be limited to the following: employment,
upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates
of pay or other forms of compensation; and selection for training, including apprenticeship.
Proposer and its sub-contractors shall post in conspicuous places, available to all employees and
applicants for employment, a notice setting forth the following provisions [29 U.S.C. § 623, 42
U.S.C. § 2000, 42 U.S.C. § 6102, 42 U.S.C. § 12112, 42 U.S.C. § 12132, 49 U.S.C. § 5332, 29
CFR Part 1630, 41 CFR Parts 60 et seq.].
Governing Law
This RFP summarizes the applicable laws and governance; when in conflict applicable
State/Federal guidelines shall apply. The contract and legal relations between the parties hereto
shall be governed and construed in accordance with the laws of the State of California.
Insurance Requirements
The Contractor shall provide insurance coverage as follows in conformance with the City of
Dublin’s requirements:
General Liability Insurance $1,000,000
Automobile Liability Insurance $1,000,000
Professional Liability Insurance $1,000,000
Workers’ Compensation Insurance $1,000,000
References
Contractor must include three (3) references for which the company has provided services similar
to those described in this RFP. Reference information shall include: Name, Address, Contact,
Title, Phone Number, and Term of the Contract
Review and Selection Process
The City reserves the right to make the selection based on its sole discretion. A subcommittee
selected by City Staff will evaluate proposals provided in response to this RFP.
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Based on input from this review process, a recommendation will be made to the City Manager.
The City Manager will make a recommendation to the City Council for award of contract services.
The City reserves the right to award a contract to the contractor that the City feels best meets the
requirements of the RFP. The City reserves the right to reject any and all Proposals prior to
execution of the Agreement, with no penalty to the City.
Selection of Contractor
Proposals will be evaluated on the following:
a) responsiveness to the Request for Proposal questions
b) experience of the firm
c) experience and qualifications of the assigned individuals
d) satisfaction of previous clients
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Attachment A
Standard Contract Services Agreement
Attachment 3
(Removed for purposes of the June 21, 2022
Regular City Council Meeting Packet)
102
Attachment B
Compensation Schedule
Site# Facility Floors Interior
Building
Exterior
Building Frequency Total
Monthly
Total
Annual
1 City Hall
100 Civic Plaza 2 X X Monthly
2 Library
200 Civic Plaza 1 X X Monthly
3 Public Safety Complex
6363 Clark Avenue 1 X X Monthly
4 Shannon Center
11600 Shannon Avenue 1 X X Monthly
5
Senior Center
7600 Amador Valley
Boulevard
1 X X Monthly
6
Heritage Park & Museum
(Old St. Raymond Church &
Schoolhouse)
6600 Donlon Way
1 X X Monthly
7
Historic Park (Kolb
House)
6600 Donlon Way
1 X X Monthly
8 The WAVE
4201 Central Parkway 1 X X Monthly
9 City Corporation Yard
5709 Scarlett Court 1 X X Monthly
10 Fire Station 16
7494 Donohue Drive 1 X X Monthly
11 Fire Station 17
6700 Madigan Drive 1 X X Monthly
12 Fire Station 18
4800 Fallon Road 1 X X Monthly
The following sites/locations are located in the Camp Parks RFTA
150 Warehouse 2 X Upon
Request
162 Warehouse 1 X Upon
Request
171 Warehouse 1 X Upon
Request
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275 Visitor Center 1 X X Weekly
277 Guard Shack 1 X X Weekly
278 Guard Shack 1 X X Weekly
282 Guard Shack 1 X X Weekly
300 Administrative 2 X X Monthly
301 Administrative 2 X X Monthly
302 Administrative 2 X X Monthly
303 Fitness Center 2 X X Weekly
304 Administrative 2 X X Monthly
306 Administrative 2 X X Monthly
309 Storage 1 X Monthly
310 Administrative 2 X Monthly
311 Administrative 1 X X Weekly
312 Administrative 1 X X Weekly
313 Warehouse 1 X Monthly
320 Administrative 2 X Monthly
321 Administrative 2 X Monthly
330 Administrative 2 X Upon
Request
332 Dining Facility 3 X X Weekly
334 Warehouse 1 X Monthly
342 Storage 1 X Monthly
350 Administrative 1 X X Weekly
360 Barracks 2 X X Weekly
361 Barracks 2 X X Weekly
362 Barracks 2 X X Weekly
363 Barracks 2 X X Weekly
364 Barracks 2 X X Weekly
373 Administrative 2 X X Weekly
387 Container Storage 1 X Upon
Request
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388 Container Storage 1 X Upon
Request
389 Container Storage 1 X Upon
Request
390 Barracks 2 X X Monthly
391 Barracks 2 X X Monthly
392 Barracks 2 X X Monthly
393 Barracks 2 X X Monthly
394 Barracks 2 X X Monthly
398 Laundry Facility 1 X X Weekly
490 Vehicle Maintenance 1 X X Weekly
494 Warehouse 1 X X Weekly
495 Admin/Storage 1 X Upon
Request
510 Administrative 2 X X Weekly
511 Storage 1 X Upon
Request
512 Storage 1 X Monthly
514 Administrative 1 X X Weekly
515 Storage 1 X Monthly
516 Vehicle Maintenance 1 X Monthly
517 Administration 2 X X Weekly
521 Administration/Rally 1 X X Weekly
522 Storage 1 X Upon
Request
610 Administrative 1 X X Weekly
612 Storage 1 X Upon
Request
620 Administrative 1 X X Weekly
628 Admin/Toilet 1 X Upon
Request
635 NEC Node 1 X Upon
Request
650 Administrative 2 X X Monthly
659 Administrative 3 X X Weekly
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665 Admin/Storage 1 X X Monthly
677 Administrative 1 X X Monthly
685 Warehouse/Storage 1 X X Monthly
791 Admin/Shops 1 X X Weekly
1192 Access Control 1 X Upon
Request
1195 Range OPS/Storage 1 X Upon
Request
1206 Administrative 1 X Upon
Request
1209 Administrative 1 X Upon
Request
1211 Administrative 1 X Upon
Request
0396A Baseball Dugout (R) 1 X Upon
Request
0396B Baseball Dugout (L) 1 X Upon
Request
J1210 Administrative 1 X Upon
Request
MISC Curbs 1 X Bimonthly
MISC Gravel Areas 1 X Bimonthly
R0EST Administrative 1 X Upon
Request
R396C Baseball (Booth) 1 X Upon
Request
TR490 Showers 1 X Upon
Request
Agreement will allow for additional facilities to be added to the above list and approved by the
Public Works Maintenance Superintendent. In addition, Public Works Maintenance
Superintendent may approve additional unforeseen services on top of items approved in this
Agreement.
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