HomeMy WebLinkAbout06-26-2008 Adopted CC Min Adg MtgOF OU.~~ MINUTES OF THE CITY COUNCIL
~ OF THE CITY OF DUBLIN
- ~ -~h ,82
~ f// ADJOURNED REGULAR MEETING -June 26, 2008
C' U~
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CLOSED SESSION
PRESENT: Councilmembers Hildenbrand, Oravetz, and Scholz, and Vice Mayor Sbranti
ABSENT: Mayor Lockhart
A closed session was held at 5:33 p.m., regarding:
1. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6
Agency designated representatives: Vice Mayor Sbranti and Councilmember
Scholz Unrepresented Employee: City Attorney
11. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Manager
III. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
City Negotiators: Mayor Lockhart and Vice Mayor Sbranti
Unrepresented Employee: City Manager
A regular meeting of the Dublin City Council was held on Thursday, June 26, 2008, in the
Council Chambers of the Dublin Civic Center. The meeting was called to order at
6:09 p.m., by Mayor Lockhart.
DUBLIN CITY COUNCIL MINUTES 1
VOLUME 27 ~ or ~,~
REGULAR MEETING 19,~~~~~
June 26, 2008 \\~ '~ /~
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ROLL CALL
PRESENT: Councilmembers
Lockhart
ABSENT: None
Hildenbrand, Oravetz, Sbranti and Scholz, and Mayor
PLEDGE OF ALLEGIANCE
The pledge of allegiance to the flag was recited by the Council, Staff and those present.
REPORT ON CLOSED SESSION ACTION
Mayor Lockhart advised that there was no reportable action.
ORAL COMMUNICATIONS
Adoption of Fina12008-2009 Goals & Objectives
6:10 p.m. 3.1 (100-80)
Administrative Analyst Roger Bradley presented the Staff Report and advised that the
Council would review the final Goals & Objectives for Fiscal Year 2008-2009. This
included the proposed goals from Fiscal Year 2007-2008 to be carried over, the
Preliminary Adopted Goals & Objectives for Fiscal Year 2008-2009, and the Preliminary
Adopted 10-Year Strategic Plan.
Mayor Lockhart asked the status of Item V.B.3A, "Using the Tri-Valley Triangle Study,
work with the Tri-Valley Cities to develop a strategy to pursue project funding in the
region."
Public Works Director Melissa Morton stated once the Congestion Management Agency
adopted the Regional Transportation Plan (RTP) then the item would be completed. That
should happen in mid-July.
DUBLIN CITY COUNCIL MINUTES 2
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~ciFOR~'
By consensus, the City Council ranked Item I.A.2., "Work with the International Council
for Local Environmental Initiatives (ICLEI) to perform a Greenhouse Gas Inventory of the
City of Dublin," a High priority.
By consensus, the City Council ranked Item II.A.2., "Create new Medium Density
Designations for specific properties in the EDSP," a High priority. It would be placed in
the Strategic Plan under "Housing".
The City Council discussed adding a goal regarding members of the Council working with
City Staff and AVI on the City's waste diversion plan.
On motion of Mayor Lockhart, seconded by Vm. Sbranti and by unanimous vote, the
Council approved the addition of a High priority goal, "Create an Ad Hoc Committee of
Two Councilmembers to work on ideas for projects with Amador Valley Industries (AVI)
and Staff regarding our diversion" to its Strategic Plan under "Waste Management".
On motion of Cm. Hildenbrand, seconded by Cm. Oravetz and by unanimous vote, the
Council approved and ranked those Goals & Objectives that were to be carried over from
Fiscal Year 2007-2008 to the Fiscal Year 2008-2009 Goals & Objectives and 10-Year
Strategic Plan, and adopted the Fiscal Year 2008-2009 Goals & Objectives and 10-Year
Strategic Plan, as amended.
Public Comments
6:23 p.m. 3.2
No comments were made by any member of the public at this time.
CONSENT CALENDAR
6:24 p.m. Items 4.2 through 4.8
Mayor Lockhart commented on Item 4.2, Contract for Services with the Alameda County
Library. She thanked Lee Jouthas, Dublin Library Manager and her staff for their hard
work at the Library and congratulated them on a successful year.
DUBLIN CITY COUNCIL MINUTES 3
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REGULAR MEETING i~~~~s~i
June 26, 2008 ~\ '~ //~
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Lee Jouthas, Dublin Library Manager, thanked the City Council, City Staff and the Dublin
community for their support.
On motion of Vm. Sbranti, seconded by Cm. Hildenbrand and by unanimous vote, the
Council took the following actions:
(4.1) Minutes -None;
Adopted (4.2 600-40)
RESOLUTION NO. 121 - 08
APPROVING AN AGREEMENT WITH COUNTY OF ALAMEDA
FOR ADDITIONAL LIBRARY SERVICES
FOR FISCAL YEAR 2008-2009
Authorized (4.3 330-20) the appropriation of all excess revenues to Reserves in
conformance with this report.
Adopted (4.4 350-20)
RESOLUTION NO. 122 - 08
AUTHORIZING STAFF TO PROCURE DIGITAL COPIERS
FROM SHAMROCK OFFICE SOLUTIONS PURSUANT TO THE U.S.
COMMUNITIES PURCHASING AGREEMENT
Accepted (4.5 600-35) the final facility improvements for St. Raymond's Church
Painting Project and; adopted
RESOLUTION NO. 123 - 08
ACCEPTING IMPROVEMENTS TO ST. RAYMOND'S CHURCH
DUBLIN CITY COUNCIL MINUTES
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REGULAR MEETING 19,`~ C,~~ ~~
June 26, 2008 ~~~'y!~/~
'1G/FORM``
4
Adopted (4.6 410-30)
ORDINANCE N0.27 - 08
AMENDING ZONING ORDINANCE CHAPTER 8.04, TITLE, PURPOSE, AND
AUTHORITY, CHAPTER 8.36, DEVELOPMENT REGULATIONS, CHAPTER
8.40, ACCESSORY STRUCTURES AND USES REGULATIONS AND
CHAPTER 8.104, SITE DEVELOPMENT REVIEW
ZOA 07-002
Adopted (4.7 600-35)
RESOLUTION NO. 124 - 08
AWARDING CONTRACT N0.08 - 07
DUBLIN SQUARE SHOPPING CENTER DEMOLITION
TO FERMA CORPORATION
Approved (4.8 600-35) Change Order #7 and authorized the Budget Change Order
pertaining to work proposed for the Building Inspector Trailers.
WRITTEN COMMUNICATIONS -None
~~
PUBLIC HEARINGS
Adoption of Rates for
Garbage Collection, Disposal, and Recycling Services Provided
by Amador Valley Industries and Establishing the 2008-2009 Annual Assessment
6:26 p.m. 6.1 (600-30)
Mayor Lockhart opened the public hearing.
DUBLIN CITY COUNCIL MINUTES 5
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Administrative Analyst Roger Bradley presented the Staff Report and advised that the
agreement for solid waste services between the City and AVI required that the City adopt
a rate schedule, which was estimated to produce a specific revenue amount as identified in
the agreement. The City had also adopted an Ordinance which required all parcels in the
City to subscribe to weekly minimum garbage service. For residential properties that were
serviced with individual containers, the City collected the annual cost of minimum service
with the property bill tax. The Council would consider adopting two separate resolutions
establishing the garbage rates effective July 1, 2008, and establishing the Fiscal Year
2008-2009 refuse related property tax assessment.
No testimony was received by any member of the public relative to this issue.
Mayor Lockhart closed the public hearing.
The Mayor thanked AVI for being responsive to community issues over the years.
On motion of Vm. Sbranti, seconded by Cm. Oravetz and by unanimous vote, the Council
adopted
RESOLUTION NO. 125 - 08
AMENDING THE SCHEDULE OF SERVICE RATES
FOR INTEGRATED SOLID WASTE SERVICES
RESOLUTION NO. 126 - 08
APPROVING AND ESTABLISHING THE COLLECTION OF
MINIMUM RESIDENTIAL GARBAGE AND
RECYCLING SERVICE FEES FOR FISCAL YEAR 2008-2009
2008-2013 Capital Improvement Program
6:30 p.m. 6.2 (330-40)
Mayor Lockhart opened the public hearing.
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City Manager Richard Ambrose presented the Staff Report and advised that the City
Council would consider the Proposed Capital Improvement Program (CIP) which outlined
public projects proposed for completion over the next five years. The 2008-2013 Five-
Year Capital Improvement Program included fifty-three (53) projects costing a total of
approximately $239,879,924. Of this amount, approximately $134.2 million would have
been spent in prior years leaving a total of $105.6 million allocated during the five year
CIP timeframe.
City Manager Ambrose stated the primary differences between this proposed CIP and last
year's CIP was that three new projects had been added and a number of projects had been
deferred where design and construction were dependent upon development impact fees.
The economy and development had slowed, thus the necessity to defer certain projects
further out. In May of 2007, City Staff had projected approximately $10.1 million in
Public Facility Impact Fees. The revised projection for this year was $2.5 million.
Revenue had not come because development had not arrived as of yet. He recommended
the City re-evaluate its cash flow before it commenced projects, such as the Fallon Sports
Park, which was amulti-year project at a cost of approximately $13 million, to ensure
there were adequate funds before a contract was awarded for that project.
Vm. Sbranti asked what would happen to the $1.5 million in reserve towards establishing
the EOC if the City leased a maintenance facility. Would part of the $1.5 million be used
for the lease?
City Manager Ambrose stated that would require further evaluation and Staff would be
making a report to the Council at its second meeting in July. The report would address the
financial implications of a lease. Whether or not the Council approved part of that $1.5
million for the lease would depend on what the Council wanted to do in the long-term.
Cm. Hildenbrand asked when the Dublin Gateway project would be funded.
City Manager Ambrose stated it would be funded after the roadway portion of the project
was completed and as part of the East/West Dublin Enhancement project. That project
was funded by federal funds.
The Council and Staff reviewed and discussed the CIP's four major categories: General,
Community Improvements, Parks, and Streets.
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General:
City Manager Ambrose reviewed the projects in the General category, with total
expenditures estimated at $29.1 million. Four (4) major projects were included in
FY 2008-2009, totaling $1,653,001: Combined Accounting and Permit Software System;
Civic Center Expansion Design, Fire Station 16 -Kitchen Remodel (new); and Fire
Station 18 -Roof Repair (new).
Community Improvements:
City Manager Ambrose reviewed the projects in the Community Improvements category,
with total expenditures estimated at $1.3 million. Three (3) major projects were included
in FY 2008-2009, totaling $578,570: Transit Center Art; Sidewalk Safety; and San
Ramon Road Landscape Renovation.
Parks:
City Manager Ambrose reviewed the projects in the Parks category, with total
expenditures estimated at $83 million. Five (5) major projects were included in FY 2008-
2009, totaling $12,186,418: Shannon Center Reconstruction; Historic Park Development;
Emerald Glen Park Recreation and Aquatic Complex (Design); Stagecoach Park Play
Area Renovation; and Fallon Sports Park.
Streets:
City Manager Ambrose reviewed the projects in the Streets category, with total
expenditures estimated at $126.5 million. Seven (7) major projects were included in FY
2008-2009, totaling $24,408,029: Dublin Boulevard (between Silvergate and Hansen
Drive); BART Station Corridor Enhancements -Dublin Boulevard; Eastern Dublin
Arterials; Fallon Interchange -Phase 1; Annual Street Overlay Program; Saint Patrick
Way (Regional Street to Golden Gate Drive); and Village Parkway Stormwater Treatment
(new).
Mayor Lockhart read into the record, comments by Robert S. Allen, Livermore resident.
Regarding a map in the Five Year CIP, on Page 51, "Black line should go farther east,
beyond Village Parkway to Clark Avenue."
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Public Works Director Melissa Morton stated that on the map on Page 51, it appeared that
the project ended at Village Parkway, but it actually did go to Clark Avenue. The graphic
was unclear.
Mayor Lockhart closed the public hearing.
On motion of Cm. Hildenbrand, seconded by Cm. Scholz and by unanimous vote, the
Council adopted
RESOLUTION NO. 127 - 08
ADOPTING THE FIVE YEAR
CAPITAL IMPROVEMENT PROGRAM 2008-2013
Adoption of the 2008-2009 Annual Budget and Financial Plan
6:52 p.m. 6.3 (330-20)
Mayor Lockhart opened the public hearing.
Administrative Services Director Paul Rankin presented the Staff Report and advised that
the City Council would consider the Preliminary Budget and Financial Plan for Fiscal
Year 2008-2009. The proposed Budget and Financial Plan recommended total
appropriations of $99,595,711. There was increased revenue forecasted from Property
Taxes and License and Permits. There was decreased revenue forecasted from Sales and
Use Tax, Charges for Services and Facility Rentals. From the General Fund, the projects
for which reserves would be used in the upcoming fiscal year would be the Historic Park,
Civic Center Expansion/Design, Fallon Sports Park Artificial Turf and the Permit
Accounting System.
City Manager Ambrose clarified that the reserves Mr. Rankin was referring to were
reserves that the Council had designated for each of those projects. These were not
undesignated reserves.
City Manager Ambrose discussed the framework for the Budget Review.
DUBLIN CITY COUNCIL MINUTES 9
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Melissa Spann, Child Care Links representative, thanked the City for its funding support
in the past.
Mayor Lockhart closed the public hearing.
Mayor Lockhart stated Child Care Links had been a valuable part of the community and
thanked them for their service to Dublin.
The Council and Staff reviewed and discussed the Budget's major categories, including
General Government, Public Safety, Transportation, Health & Welfare, Culture & Leisure,
and Community Development.
General Government:
City Manager Ambrose reviewed the General Government category and associated Higher
Service Levels, which included general inflationary cost increases; equipment to enhance
the delivery of video on demand webcasts of City Council meetings; full year funding of
positions which were vacant in the previous year; decrease in Legal Services due to a
decline in development activity; funding to conduct the biennial Mayor and City Council
election; and inclusion of a $100,000 budgeted contingent reserve. The Fiscal Year 2008-
2009 recommended budget for this category was $6,522,681, with a total increase of
$701,414 or 12%.
City Manager Ambrose discussed General Government Higher Service Levels.
Vm. Sbranti asked if the $16,500 was the cost for replacement of chairs for the City
Council dais. It seemed a little high.
City Manager Ambrose stated that the present chairs had lasted 20 years and were in good
condition. If you paid for good quality chairs, they would last. That was the cost for 11
chairs.
Vm. Sbranti asked if the $100,000 was the cost for leasing of a temporary corporation
yard.
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City Manager Ambrose stated the cost would include the cost of the lease and any
one-time costs associated with moving and tenant space.
Cm. Scholz asked how long Dublin had been participating in the Dry Grad Night
Program.
Vm. Sbranti stated the City had been participating since 1991.
Public Safety:
City Manager Ambrose reviewed the Public Safety category and associated Higher
Service Levels, which included general inflationary cost increases; increased cost of
Dispatch Services; increased share of Animal Shelter costs and increased Animal Control
Field Service use; increased number of street lights and signals operated by the City;
replacement of appliances at Fire Stations and safety improvements; fire cost increases
were partially offset by lower allocated costs as a result of Alameda County Fire Dept
serving the Lawrence Livermore Laboratory. The Fiscal Year 2008-2009 recommended
budget for this category was $25,404,531, with a total increase of $1,582,278 or 6.7%.
City Manager Ambrose discussed Public Safety Higher Service Levels.
Mayor Lockhart stated she hoped the Dublin Unified School District funding assistance
on the part of the City was a one time only occurrence because there were other groups the
City would have liked to fund this year.
Cm. Hildenbrand asked if the 12 vicious dog hearings were more than usual. She also
asked about the amount of animals that were euthanized and efforts to get citizens to go to
the Animal Shelter in Dublin to adopt the animals.
City Manager Ambrose stated that the dog hearing number was less than usual.
Senior Administrative Analyst Amy Cunningham stated that the East Area Shelter had one
of the lowest euthanasia rates in the State.
DUBLIN CITY COUNCIL MINUTES
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Transportation:
City Manager Ambrose reviewed the Transportation category and associated Higher
Service Levels, which included general inflationary cost increases; full year funding of a
Public Works Manager position which replaced a Senior Administrative Analyst position;
increased landscape maintenance costs including utilities; decreased costs for street tree
activities which included work that was not necessary to repeat every year. The Fiscal
Year 2008-2009 recommended budget for this category was $3,137,891, with a total
increase of $275,132 or 9.6%.
City Manager Ambrose discussed Transportation Higher Service Levels.
Mayor Lockhart stated that in regard to Police and Fire Staff, the service numbers were
down. They were helping people before they got into an unfortunate situation. She
thanked Fire and Police personnel.
Health and Welfare:
City Manager Ambrose reviewed the Health and Welfare category and associated Higher
Service Levels, which included general inflationary cost increases; increased residential
garbage service rates; and $2.9 million loan for the proposed redevelopment of the Arroyo
Vista Housing Project, from the Housing In-Lieu Fund. The Fiscal Year 2008-2009
recommended budget for this category was $5,863,928, with a total increase of
$3,149,007 or 116%.
City Manager Ambrose discussed Health and Welfare Higher Service Levels.
Mayor Lockhart asked if the City would be working with the Waste Management
Authority on audits to show where the City could save money and how they could pull
more from the waste stream.
Administrative Analyst Roger Bradley stated Staff had been working with the Stopwaste
program and the Higher Service level "Analyze Waste Streams of Jurisdictional Partners"
would be an expansion of that program.
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Culture and Leisure Services:
City Manager Ambrose reviewed the Culture & Leisure category and associated Higher
Service Levels, which included general inflationary cost increases; increased cost of
operating/maintaining Dublin Public Library; full year of maintenance of Piazza Sorrento;
Devany Square; and the Dublin Square Shopping Center- future Historic Park expansion
site; a decrease in the funding to Tri-Valley Community Television; decrease in the
General Fund cost of Parks & Facilities Management Staff, which will be allocated to the
cost of capital projects. The Fiscal Year 2008-2009 recommended budget for this
category was $7,744,814, with a total increase of $358,390 or 4.9%.
City Manager Ambrose discussed Culture and Leisure Higher Service Levels.
Vm. Sbranti asked if the future income derived from renting out the Shannon Center was
included in the budget.
City Manager Ambrose stated it had been included in the budget but the main difference
from Fiscal Year 2007-2008 was that there would not be rental income derived from the
Dublin Square Shopping Center tenants.
Ms. Lowart stated the City was not anticipating renting out the Shannon Center until June
of 2009 to get everything up and running.
Vm. Sbranti asked if the Senior Center would be opened for weekday evening rentals once
the Shannon Center was open.
Ms. Lowart stated it was something the City could consider.
Community Development:
City Manager Ambrose reviewed the Community Development category and associated
Higher Service Levels, general inflationary cost increases; increased cost due to full year
funding of vacant Staff positions; special studies including: work associated with
Community Design Element; and Downtown Specific Plan; and Housing Element;
reduced General Fund Staff costs as a result of allocating time paid from the Housing In-
Lieu fund; and reduced Engineering Staff costs as a result of more time allocated to
Capital projects and the reduction of on FTE vacant position. The Fiscal Year 2008-2009
DUBLIN CITY COUNCIL MINUTES i3
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recommended budget for this category was $7,053,441, with a total decrease of $355,219
or 4.8%.
City Manager Ambrose discussed Community Development Higher Service Levels.
Internal Service Fund:
City Manager Ambrose reviewed the Internal Service Fund and long-term fiscal needs.
Long term fiscal issues included timing of development projects that would generate the
impact fees for key projects; the need to address ability to service growing community
(Civic Center Expansion -accommodate City and Police staff); City Maintenance
Facility/Emergency Operations Center; on-going facility repair and replacement fund; Fire
Department retiree medical; and East Bay Communications (emergency radios). The long
term projections 2009-2010 analysis did not address additional staffing to meet daily
service demand on growing population; increased contributions to Internal Service Fund
to address deferred maintenance and replacement of aging facilities; or City share of
Alameda County Fire retiree medical liability. In 2009-2010, Staff projected a $1 million
difference between revenues and expenditures. The budget did not include expenditures
for Capital Projects from designated reserves. As the City was maturing, there would not
be as much money in the future to be used out of the General Fund for many projects for
which the City had grown accustomed to using General Funds. Staff would provide an
updated Five-Year forecast in October.
This budget also did not include the State's budget negotiations. There were potential
losses to the City such as loss of the COPS Grant. These potential losses were not put in
the City proposed budget. The Council might want to consider a contingency plan to
reduce expenses if the State budget had a negative impact.
By consensus, the City Council agreed to revisit a contingency plan once the State
adopted a budget.
The Fiscal Year 2007-2008 projected year-end surplus was approximately $3,450,000.
City Manager recommended appropriations of this projected surplus were as follows:
DUBLIN CITY COUNCIL MINUTES is
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Fire Department Retiree Medical $ 500,000
Emerald Glen Park (Indoor Pool) 2,500,000
East Bay Communications System (Emergency Radios) 450,000
$3.450.000
By consensus, the City Council agreed to the City Manager's recommended
appropriations of the projected surplus.
City Attorney John Bakker asked City Councilmembers to recuse themselves from any
School District related items for which there was a conflict of interest.
Cm. Oravetz stated he recused himself from any School District issued which involved his
wife who worked in the Student Services Department of Dublin High School.
Vm. Sbranti stated he and his wife were employed by the Dublin Unified School District.
They were both in the Educational Services Department. There were no items in the
budget that went to that specific department.
Cm. Hildenbrand stated she was an employee of the Dublin Unified School District. She
served in the Educational Services and Health Services Department. She did not need to
recuse herself, but she did want to let the public know she was an employee of the School
District.
On motion of Cm. Oravetz, seconded by Cm. Scholz and by unanimous vote, the Council
adopted
RESOLUTION NO. 128 - O8
ADOPTING A BUDGET FOR THE CITY OF DUBLIN
FOR FISCAL YEAR 2008-2009
~~
UNFINISHED BUSINESS -None
DUBLIN CITY COUNCIL MINUTES
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NEW BUSINESS
Adoption of an Appropriations Limit for Fiscal Year 2008-2009
8:06 p.m. 8.1 (330-20)
Administrative Services Director Paul Rankin presented the Staff Report and advised that
each year the City Council was required by State Law to adopt an Appropriations Limit
(Limit) in conjunction with the annual Budget process. The Fiscal Year 2008-2009
Appropriations Limit was calculated by multiplying the adopted Limit for the prior year
by a factor reflecting growth increases.
On motion of Vm. Sbranti, seconded by Cm. Hildenbrand and by unanimous vote, the
City Council adopted
RESOLUTION NO. 129 - 08
ADOPTING AN APPROPRIATIONS LIMIT FOR
FISCAL YEAR 2008-2009 OF $170,632,158
OTHER BUSINESS
8:08 p.m. 9.1
Cm. Scholz stated she had attended the Chamber of Commerce 40t'' Anniversary event and
the City's Golf Tournament.
Cm. Oravetz thanked City Staff for the basketball court at Alamo Creek park.
Cm. Hildenbrand stated she attended the Chamber of Commerce 40~' Anniversary event,
and the City's Golf Tournament. She attended a tour of the work being completed on the
Bay Bridge via the USS Potomac.
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Vm. Sbranti attended the Chamber anniversary, Relay for Life, and meetings regarding the
City Attorney and City Manager.
Mayor Lockhart apologized for not being able to attend the USS Potomac tour of the Bay
Bridge. She went to Washington, D.C. with Alameda County Transportation
Improvement Authority. Mayor Mark Green from Union City and she had attended ten
meetings in two days. They discussed funding of the Transportation bill and policy
issues. They also discussed BART to Livermore. She also wanted them to consider a
pool of money for communities that were trying to build transit-oriented projects. She had
flown to Miami for the US Mayors Conference. She would bring forward some
information regarding intriguing projects, such as a monorail from downtown Dublin to
Hacienda Crossings.
Cm. Hildenbrand asked if the City would be giving up bottled water containers as
discussed at the US Conference of Mayors.
Mayor Lockhart stated that Safeway was looking at projects to "green" their business.
The US Mayors Conference had taken a big turn toward green issues, the environment and
fuel. The next Mayor would have some exciting opportunities.
Mayor Lockhart reminded the public that the next regularly scheduled City Council
meeting of July 1 had been cancelled.
ADJOURNMENT
10.1
There being no further business to come before the Council, the meeting was adjourned at
8:17 p.m. in memory of our fallen troops.
Minutes prepared by Caroline P. Soto, Deputy City'l~lerk
Mayor
v~ ~ ~~"°Y
ATTEST: ~~ ,
City Clerk
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