HomeMy WebLinkAbout06-21-2001 Adopted CC MinutesADJOURNED REGULAR MEETING - June 21, 2001
An adjourned regular meeting of the Dublin City Council was held on Thursday, June 21,
2001, in the Council Chambers of the Dublin Civic Center. The meeting was called to
order at 6:14 p.m., by Mayor Houston.
ROLL CALL
PRESENT:
ABSENT:
Councilmembers Lockhart, McCormick, Oravetz, Zika, and Mayor Houston.
None.
PLEDGE OF ALLEGIANCE
Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the
flag.
Mayor Houston moved Item 8.3 forward to be the first item of business considered.
PUBLIC HEARING - 2001-02 UPDATE TO THE
FY 2000-01 ~ FY 2004-05 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
6:20 p.m. 6.1 (530-40)
Mayor Houston opened the public hearing.
City Manager Ambrose stated it was his pleasure to present the proposed 2001-02
Update to the 2000-05 Five-Year CIP, prepared to reflect the capital project changes and
additions that have become necessary during the past year to ensure that the City's capital
needs are met. The CIP Update includes projects totaling $139,029,217 during the five-
year timeframe, including costs incurred in prior years for projects that are part of the
CIP. The recommended CIP appropriations for FY 2001-02 total $41,126,894.
Several slides were shown containing graphs and pie charts.
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Cm. Zika asked if the Shannon Center parking lot paving going on now is what's
included in the CIP. He advised that two weeks ago an 8" diameter eucalyptus limb fell
off a tree in Shannon Park. He is concerned that maybe we need to have these evaluated
and consider a project to replace some as a windbreak behind the homes.
Mr. Ambrose advised that the eucalyptus trees which were taken out were at Kolb Park.
If the City Council is interested, Staff estimates to remove them all at Shannon and grind
the stumps would cost about $11,000 and to install new trees would be $5,500.
Cm. Oravetz stated he supported this.
Cm. McCormick stated she would support replacement.
Mr. Ambrose stated this would go into the operating budget.
Cm. Oravetz asked if the renovation of the Dublin Sports Grounds will be done in phases.
Ms. Lowart stated originally we planned to do one-half of the park at a time before we
had Emerald Glen Park as a back up. We now propose to do the entire park at one time
beginning this Fiscal Year and ending the following Fiscal Year. A subsequent phase is
scheduled for FY 2003-04 and provides for lighting of one baseball and one soccer field.
Cm. McCormick asked about the Iron Horse Trail amenities.
Mr. Ambrose advised that the kiosks are completed.
Mayor Houston asked about St. Patrick Way. What is the process and timing of what will
be happening with the BART site with dollars from Tri-Valley Transportation allocated
toward the BART facility. What is the real time table for getting those improvements
done?
Mr. Ambrose stated Staff did not put in any funding for this in the CIP because we really
don't have a project yet from La Salle and BART as they've gone back to modify the mix of
uses. There will be some acquisition of right-of-way and improvement of half the street
as it fronts BART property. A lot depends upon the timing of BART.
Mayor Houston commented under community theater, it references a 16,000 sq. ft.
theater with site to be determined. Community, regional, or small town theater, he stated
he felt we should be looking at a market study and we don't know how big or small it
might be.
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Mr. Ambrose stated the square footage was what was adopted way back when. We are
not focusing on this number. The study will look at all options.
Mr. Ambrose stated with regard to downtown capital improvements, only those identified
as high priorities were included in the CIP.
Dave Burton, I 1396 Dillon Way, stated he was present to speak for the old Murray
School Bell Tower. There is a lot of public support. Today at the Women's Club, all the
hands went up in support of the concept. DHPA has about $10,000 and Rotary has
agreed to put $10,000 on the line. They are raising money and have about $3,500 now
that they will pledge. They haven't approached any of the big developers or contractors
because they are waiting for the City's approval of the project. He thanked the City
Manager and Staff for meeting with them. This will finish something started back in the
1970's. They hope to have this ready to celebrate with the City in 2002. He has a pledge
of an estimate from a contractor who will do the engineering and build it for $50,000.
Other bids of $60,000 and $90,000 were received. The City must put in their
contingency fees and he understands this is necessary. He asked the City Council to join
in on the fun and success of putting up the bell tower and ringing the bell in the summer
of 2002.
Mayor Houston closed the public hearing.
On motion of Vice Mayor Lockhart, seconded by Cm. McCormick, and by unanimous
vote, the Council adopted
RESOLUTION NO. 10'1 -0'1
ADOPTING THE 200'1-02 UPDATE
TO THE 2000-2005 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
PUBLIC HEARING
ADOPTION OF 2001-02 ANNUAL BUDGET & FINANCIAL PLAN
6:45 p.m. 6.2 (330~20)
Mayor Houston opened the public hearing.
City Manager Ambrose showed various slides and stated the total recommended
appropriations for Fiscal Year 2001 ~02 are $91,699,766. These appropriations are
allocated as follows:
Operating Budget
Capital Projects
Internal Services Fund
Appropriations to Reserves
$ $0,926~$87
41,126~894
990~046
18,656~459
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The Budget is funded by $83,268,00I in current year projected revenues. The Budget
also includes the use of $4,786,553 in restricted reserves for various projects and
$3,645,212 in General Fund reserves for the Senior Center and Library projects. The
Budget also reflects a loan to the Fire Impact Fee Fund for the construction of a new fire
station in the amount of $1,856,637. The Preliminary Budget projects a General Fund
surplus of $4,243,709.
During the City Council Budget Study Session, the City Council directed Staff to include
funding requests from all community groups/organizations with the exception of CTV as
Higher Service Levels in the proposed Budget.
Those community groups/organizational requests that are identified in the 2001 ~02
Budget include:
Amount Requested Budget
Group Request /Recommended Location
Dublin Substance
Abuse Council
Dry Grad Night
Red Ribbon Week
Emergency Services
Network of AlaCo
Operational Contribution
Alameda County Green
Business Program
Save Money & the
Environment Too Campaign
Bay Area Buy Recycled
Paper
Child Care Links
Operational Contribution
Operational Contribution
Operational Contribution
Child Care Support
Dublin Fine Arts
Foundation
Operational Contribution
Classical Philharmonic
Schools Program
Tri~Valley Community
Television
Th-Valley Convention
& Visitors Bureau
Operational Contribution
Community Television
Programming
Convention/Area Marketing
Tri~Valley Visioning Program Operational Contribution
Dublin Partners In Education Operational Contribution
Tri~Valley One-Stop Operational Contribution
Career Center
$5,500 City Council
$2,500 City Council
$1,000 City Council
$1,500 Waste Mgmt
$1,000 Waste Mgmt
$1,000 Waste Mgmt
$15,000
$46,000
$10,000
$52,482
$65,024
$25,000
$I0,000
$10,000
Child Care
Cultural Activities
Cultural Activities
Community Television
Economic Developmt
Economic Developmt
Economic Developmt
Economic Developmt
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Service Corporation of SCORE Program
Retired Executives (SCORE) Operational Contribution
$ 4OO
Economic Developmt
The total amount of funds requested from the groups (including CTV) is $244,406. The
City Manager recommended funding all of the requests.
A total of $3,815,355 in Higher Service Level options were identified, with all being
recommended for funding. The net additional cost to the City for all of the HSL options is
$3,840,739.
As previously indicated, Staff anticipates that the City will have a General Fund surplus of
$4,243,709 if the anticipated revenues materialize. Staff recommended that the City
Council utilize the projected FY 2001-02 surplus as follows:
1)
2)
3)
Appropriate to the Reserve for Energy Conservation and Self-Sufficiency Projects
$750,000
Appropriate to the Reserve for Downtown/Open Space Projects - $2,000,000
Appropriate to the Reserve for Economic Uncertainty ~ $1,493,709
Cm. Oravetz asked where the money for tree replacement will come from.
Mr. Ambrose stated it will come out of the $4.3 million to reserves.
Mr. Ambrose stated the talk in Sacramento is to take the motor vehicle license fees back
from the cities. This is being looked at as a strong possibility.
Cm. Oravetz asked about the latest information regarding the ERAF funds.
Mr. Ambrose stated those are gone and we won't get a one-time contribution this year.
The State anticipates a $4 billion deficit in 2002-03.
Lawrence Kohl, from the Classical Philharmonic, thanked Staff for recommending
funding for their program and the DUSD School Board for their resolution that was
asked for in support of their program.
Lisa Dial, Tri-Valley Convention & Visitors Bureau, thanked the City for consideration of
their funding request.
Tom O'Malley, Tri-Valley Business Council thanked the City for its support.
Bob Wood, Las Positas College, stated they serve 85 employers in Dublin through their
Tri~Valley One-Stop Career Center. They appreciate Dublin's support.
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Sue Sakoler with the Alameda County Green Business Program thanked the City for its
support.
Cm. McCormick questioned why Dry Grad Night and Red Ribbon Week were included in
the City Council budget.
Mr. Ambrose explained that these events are budgeted for in the Community Promotion
portion of the Council's budget.
A total of $3,815,355 in Higher Service Level options were identified, with all being
recommended for funding. The net additional cost to the City for all of the HSL options is
$3,840,739.
As previously indicated, Staff anticipates that the City will have a General Fund surplus of
$4,243,709 if the anticipated revenues materialize. Staff recommended that the City
Council utilize the projected FY 2001-02 surplus as follows:
1)
2)
3)
Appropriate to the Reserve for Energy Conservation and Self-Sufficiency Projects -
$750,000
Appropriate to the Reserve for Downtown/Open Space Projects - $2,000,000
Appropriate to the Reserve for Economic Uncertainty - $1,493,709
The total recommended Budgets broken
General Government
Public Safety
Transportation
Health & Welfare
Culture & Leisure Services
Community Development
Total Operating Budget
Capital Improvement Budget
Internal Services Fund Budget
Total Expenditures All Funds
Appropriations to Reserves
down per department include:
$ 3,812,222
$12,678,489
$ 1,596,959
$ 2~986,298
$ 4~221,174
$ 5,631,245
$ 30,926,387
$ 41,126,894
$ 990,486
$ 73,043,327
$ 18,656,439
TOTAL APPROPRIATIONS $ 91,699,766
The Council proceeded to review the Budget.
Programs under GENERAL GOVERNMENT include:
City_ Council ~ The total recommended budget, including 4 Higher Service Levels, is
$229,439.
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City. Manager/City Clerk - The total recommended budget, including 1 HSL is $681,645.
Central Services - The total recommended budget is $283,066.
Legal Services ~ The total recommended budget is $466,339
Administrative Services ~ The total recommended budget, including 2 HSLs is $948,904.
Building Management - The total recommended budget, including 1 HSL is $681,962.
Insurance ~ The total recommended budget is $389,315.
Elections ~ The total recommended budget is $1,532.
Non~Departmental - The total recommended budget, including 1 HSL is $130,020
TOTAL ~ GENERAL GOVERNMENT = $3,812,222
Programs under PUBLIC SAFETY include:
Police Services ~ The total recommended budget, including 2 HSLs is $7,094,708.
Crossing Guards - The total recommended budget is $63,495.
Animal Control ~ The total recommended budget is $180,757.
Traffic Signals & Street Lightinst ~ The total recommended budget is $405,676.
Disaster Preparedness ~ The total recommended budget is $48,211.
Fire Services - The total recommended budget is $4,885,642.
TOTAL ~ PUBLIC SAFETY = $12,678,489
Programs under TRANSPORTATION include:
Public Works Administration ~ The total recommended budget, including 1 HSL is
$573,021.
Street Maintenance - The total recommended budget is $181,490.
Street Sweeping ~ The total recommended budget is $139,200.
Street Tree Maintenance - The total recommended budget is $70,694.
Street Landscape Maintenance - The total recommended budget is $ 632,554.
TOTAL - TRANSPORTATION = $1,596,959
Programs under HEALTH & WELFARE include:
Waste Management ~ The total recommended budget, including 3 HSLs is $1,057,972.
Child Care ~ The total recommended budget, including 2 HSLs is $15,000.
Senior Support Care ~ The total recommended budget is $7,500.
Housing Programs ~ The total recommended budget, including 3 HSLs is $1,905,826.
TOTAL ~ HEALTH & WELFARE = $2,986,298
Programs under CULTURE & LEISURE SERVICES include:
Library_ Service ~ The total recommended budget is $400,725
Cultural Activities - The total recommended budget, including 3 HSLs is $148,028
Heritage Center - The total recommended budget, including 2 HSLs is $82,958
Dublin Cemetery_ ~ The total recommended budget is $39,687
Park Maintenance ~ The total recommended budget, including 1 HSL is $1,108,123
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Community Television ~ The total recommended budget is $81,482
Parks & Community Services ~ The total recommended budget, including 3 HSLs is
$2,181,440
Parks & Facilities Management ~ The total recommended budget, including 1 HSL is
$178,731
TOTAL ~ CULTURE & LEISURE SERVICES = $4,221,174
Mayor Houston talked about parks management and baseball. One field at Emerald Glen
Park was not cut properly to be used for baseball.
Vice Mayor Lockhart asked about the museum hours and asked if there were discussions
with the H&CA Commission.
Mr. Ambrose advised that Staff is proposing to increase the hours to be open on Saturday.
Cm. McCormick asked with regard to the Public Art Master Plan if the contract services
amount of $10,000 is for an art consultant.
Ms. Lowart stated yes,' it is our intention to hire an art consultant to do the plan for us.
Programs under COMMUNITY DEVELOPMENT include:
Community Development ~ The total recommended budget, including 3 HSLs is
$3,370,314
Engineering ~ The total recommended budget, including 2 HSLs is $2,001,466
Economic Development ~ The total recommended budget, including 5 HSLs is
TOTAL ~ COMMUNITY DEVELOPMENT = $5,¢$1,245
Vice Mayor Lockhart asked if the parameters have been set for the General Plan study
review. Will it be a full blown review?
Mr. Peabody stated it will be a 2 year program where we actually have citizen
involvement with the various issues. Our plan hasn't been completely updated for 15
years. This will give us a good opportunity to see where the community is going.
Cm. Zika clarified that there will be additional funds requested next year.
Mr. Ambrose explained Dublin Information, Inc., and stated this is just a shell right now.
We will keep it in place in the event a future Council ever wants to use it as a funding
mechanism.
TOTAL OPERATING BUDGET = $30,92¢,$87
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TOTAL - CAPITAL IMPROVEMENT BUDGET = $41,126,894
INTERNAL SERVICES FUND BUDGET = $990,046
TOTAL EXPENDITURES ALL FUNDS = $73,043,327
APPROPRIATIONS TO RESERVES
General fund
Open Space/Downtown Improvements
Energy Projects
Economic Uncertainty
Criminal Activity Fund
Vehicle Abatement Fund
Supplemental Law Enforcement Fund
EMS Tax Fund
Traffic Impact Fee Fund
Park Dedication fund
House Noise Mitigation Fund
Landscaping & Lighting District Fund 717
Retiree Health Care Fund
TOTAL ~ APPROPRIATIONS TO RESERVES
$2,000,000
750,000
1,493,709
2,170
7,993
247
3,155
10,087,566
3,089,429
759,199
2,083
460,888
$18,656,439
TOTAL APPROPRIATIONS
$91,699,766
Cm. Zika requested $16,500 for removal/replacement of eucalyptus trees at Shannon.
He stated he would like to see them removed and replaced with something else.
Mr. Ambrose stated they provide some kind of shade for residents along the fence of their
homes.
The Council requested that funds be put in and Staff should do an analysis of what shape
the trees are in and add money to put trees in the gaps.
The Council agreed to put in $20,000 in parks maintenance budget.
Cm. Oravetz talked about use fees for the Dublin Sports Grounds by Dublin Little League
and soccer. The fees to pay Little League are $90 per kid and the treasurer suggested if
we waive the use fees this would save them about $8,500 and they think it's about the
same for soccer. He would like us to allocate $17,000 so we don't have to charge these
organizations.
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Mayor Houston stated Pleasanton has never charged these fees.
Cm. Zika wondered if we are starting a problem. He stated he paid for his kids to play
both Little League and soccer. His concern is if we start we will be asked to forgive fees
for this and that and then instead of $17,000, we will be talking about $200,000. P&CS
will have to redo the budget for other groups around here. For all groups this will be
several hundred thousand dollars.
Cm. Oravetz stated his idea still stands.
Mayor Houston stated he supports it.
Ms. Ix>wart stated the budgeted revenue is $16,870.
Vice Mayor Lockhart agreed with Mayor Houston and Cm. Oravetz. In an age where we
have a $4 million surplus this is not a lot of money.
Ms. Lowart asked if this would be for one year.
The Council stated yes, they will review it each year.
Cm. Oravetz proposed that we put more money into the library for additional hours. We
were counting on ERAF funds and Mr. Ambrose doesn't think this will happen. We are
in a flush year.
Mr. Ambrose stated there is a geometric increase in moving from a smaller branch to a
larger building. Our concern is you don't want to be in a position to start cutting hours.
Mayor Houston stated we did increase last year and we now want to gear up when the
new library is here. He stated he is satisfied with the current hours.
Vice Mayor Lockhart stated she would rather wait until we get there and see what
incremental costs for the new library will be. She stated she would be happy to consider
supporting this in the future after we get into the new building.
Mayor Houston talked about affordable housing. We have $1.7 million but we are
pulling it from our in~lieu fees. Future residents should not be the only ones to bear the
brunt of this fee. General Fund reserves should go in and he stated he would like to see
$1 million of the $4 million reserves go toward this. With the wealth we have
accumulated, we need to use City dollars. Put this with the$5 million that we have.
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Every year this is something we can look at. This is more fair and equitable for all the
players in looking at this issue.
The Council directed Staff to move $1 million as a place holder to go in tandem with in-
lieu fees.
Mayor Houston stated he had an idea about City employees and in some way we need to
thank our employees for participating in and making this happen. As a way of saying
thank you and let's do more and keep it up, he stated he would like to see a one~time
bonus situation which could be allocated any way the City Manager sees fit. He would
like to see $100,000 put in for this. In good years, you reward your people. This has
been a great year.
Cm. Zika asked if we are including contract employees.
Mr. Ambrose stated the contract situation could be more problematic.
Cm. McCormick questioned how he came up with this specific dollar figure and stated
she wasn't sure about the amount. She would rather go the conservative route and go
with $50,000.
Vice Mayor Lockhart stated she felt this is a wonderful idea. It would be good to have a
clue about exactly how much money is involved however.
Vice Mayor Lockhart agreed with the affordable housing amount and stated she supports
the Mayor's recommendation.
An unidentified member of the audience asked about a dog park.
Ms. Lowart stated we are studying the Dougherty Hills Open Space for a dog park and
community garden and we anticipate being able to do this without a consultant.
Cm. McCormick asked about the development of a historical district.
Mr. Ambrose stated Parks & Community Services and Community Development have
included this in their budgets.
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RECESS
7:59 p.m.
Mayor Houston called for a short recess. The Council meeting reconvened at 8:10 p.m.,
with all Councilmembers present.
Mayor Houston closed the public hearing.
Mayor Houston stated with a little bit of calculator work and help from Staff, what he
proposed was a 2% performance bonus on base pay for all regular employees in the City
and it will be implemented the second pay period in July. Approximately that will be a
cost to our budget of $76,000. Again, he said thank you to all employees, and stated a lot
more will be expected next year. The Council expressed agreement.
Mayor Houston requested a motion to approve the budget with all the adjustments as
proposed.
On motion of Cm. Zika, seconded by Vice Mayor Lockhart, and by unanimous vote, the
Council adopted, with adjustments as discussed
RESOLUTION NO. 102- 01
ADOPTING A BUDGET FOR THE CITY OF DUBLIN
FOR FISCAL YEAR 2001-02
ADOPTION OF A REVISED APPROPRIATIONS LIMIT FOR FISCAL YEAR 2000-01
8:11 p.m. 8.1 (330-20)
The 2000-01 Appropriations Limit was calculated and adopted by Resolution No. 121-00
on June 21, 2000. At the time the Limit was adopted, final information relating to the
population for the City of Dublin and the amount of Non-Residential Assessed Valuation,
both of which are used in the calculation of the Limit, was not available. Now that the
information is available, it is recommended that the Council consider adopting a revised
Limit for FY 2000-01. The Revised Limit is $60,694,045, and only $21,226,010 in
2000-01 Appropriations are subject to this Limit. The factors selected for calculating the
2000-01 Revised Limit were the Change in the County Population and Change in Non-
Residential Assessed Valuation.
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'On motion of Vice Mayor Lockhart, seconded by Cm. Oravetz, and by unanimous vote,
the Council approved the selected factors used to calculate the Revised Limit and adopted
RESOLUTION NO. 103- 01
ADOPTING A REVISED APPROPRIATIONS LIMIT
FOR FISCAL YEAR 2000-01 OF $60,694,045
ADOPTION OF AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2001-02
8:12 p.m. 8.2 ($$0~Z0)
Each year, State Law requires the City to adopt an Appropriations Limit in conjunction
with the annual budget process. The 2001-02 Appropriations Limit is calculated by
multiplying the adopted Revised Appropriations Limit calculated for the prior year, by a
factor reflecting growth increases. The 2001-02 proposed Limit is $74,768,994 and
only $£6,$88,252 in 2001-02 Appropriations are subject to this Limit. The factors
selected for calculating the Z001-02 increase were Change in the City Population and
Change in Non-Residential Assessed
On motion of Vice Mayor Lockhart, seconded by Cm. McCormick, and by unanimous
vote, the Council approved the selected factors used to calculate the 2001-02 Limit and
adopted
RESOLUTION NO. 104- 01
ADOPTING AN APPROPRIATIONS LIMIT
FOR FISCAL YEAR 2001-02 OF $74,768,994
2000~01 BUDGET MODIFICATIONS
WITH REGARD TO ARTICLE XIII B OF THE STATE CONSTITUTION
Mayor Houston moved this item to be first on the agenda for consideration.
6:15 p.m. 8.3 (330-20)
This action requests authorization to appropriate all revenues received in the current
Fiscal Year that are in excess of expenditures. The actual amounts involved will be
determined following the close of FY 2000-01. Staff estimated an amount of $4,990,344.
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The amount might be a little less or more depending upon the closing of the books. The
Budget is predicated on these excess reserves going to the projects indicated, including
Emerald Glen Fire Station, Civic Center Library, Senior Center, Senior Center Van, and
Downtown Improvements/Open Space.
Mayor Houston asked if this will complete the funding for the Emerald Glen Fire Station.
City Manager Ambrose stated this is correct and the same for Phase I of the Library. We
don't know the actual cost of the Senior Center until we get bids. The balance will come
from public facilities fees.
On motion of Cm. Zika, seconded by Vice Mayor Lockhart, and by unanimous vote, the
Council authorized appropriations to Reserves, any revenue in excess of budgeted
expenditures as of June $0, 2001.
OTHER BUSINESS
8:1 $ p.m.
Mr. Ambrose reiterated his thanks to Staff for assistance with the Budget and special
thanks to Fred Marsh, Jason Behrmann and Linda Sehmidt.
Mr. Ambrose stated at a recent Alameda County Mayor's Conference, it was announced
that they are looking for a representative for the Measure B watchdog committee. They
are looking for someone with financial background from the community. If we have
someone in mind, we should forward the name to Mayor Young. The position is not for
an elected official.
Cm. Zika suggested Georgean Vonheeder~Leopold.
Mayor Houston stated applications can be given to he or City Manager Ambrose.
Vice Mayor Lockhart reported that she attended a redistricting meeting last night here in
Dublin. There were 8 people in the audience and it was an interesting meeting. They
discussed the 6 alternatives for redistricting and in a brief summary, discussed the
juvenile justice facility and said they fully intend to communicate with the Council in the
future. She stated she appreciates Supervisor Miley coming out.
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Mayor Houston thanked Staff and City Manager Ambrose for doing a great job with the
budget. He also thanked the Council and reported that we are on our way to a great year
in Dublin.
ADJOURNMENT
11.1
There being no further business to come before the Council, the meeting was adjourned
at 8:17 p.m.
ATTEST:
~._COy Clerk_
Mayor
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