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Home My WebLink About07-25-2019 HSC Agenda PacketJuly 25, 2019 Dublin Human Services Commission Agenda Page 1 of 2 REGULAR MEETING Thursday, July 25, 2019, 7:00 PM Dublin Civic Center, 100 Civic Plaza DUBLIN HUMAN SERVICES COMMISSION A G E N D A • Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov) • A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a Human Services Commission Meeting or, in the event that it is delivered to Human Services Commission members less than 72 hours prior to a Human Services Commission Meeting, as soon as it is so delivered. REGULAR MEETING 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS 3.1. Public Comment At this time, the public is permitted to address the Human Services Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted ag enda. The Human Services Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Human Services Commission agenda. The exceptions under which the Human Services Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Human Services Commission with one single action. Members of the audience, Staff or the Human Services Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 4.1. Human Services Upcoming Tasks List The Human Services Commission will receive an Upcoming Tasks List. STAFF RECOMMENDATION: Receive the Upcoming Tasks List. 5. WRITTEN COMMUNICATION 6. PUBLIC HEARING 7. UNFINISHED BUSINESS 7.1. City of Dublin Fiscal Year 2019-20 Human Services Grant Program Funding Update The Human Services Commission will receive an update on the funding for the Fiscal Year 2019-20 Human Services Grant Program. STAFF RECOMMENDATION: July 25, 2019 Dublin Human Services Commission Agenda Page 2 of 2 Receive update on the funding for the Fiscal Year 2019-20 Human Services Grant Program. 8. NEW BUSINESS 9. OTHER BUSINESS Brief information only reports from Commissioners and/or Staff, including committee reports and reports by Commissioners related to meetings attended at City expense (AB1234). 10. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations ado pted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 - 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and preserve our natural surroundings through environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs. Page 1 of 1 STAFF REPORT HUMAN SERVICES COMMISSION DATE: July 25, 2019 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Human Services Upcoming Tasks List Prepared by: Bridget Amaya, Assistant Parks & Community Services Director EXECUTIVE SUMMARY: The Human Services Commission will receive an Upcoming Tasks List. STAFF RECOMMENDATION: Receive the Upcoming Tasks List. FINANCIAL IMPACT: None. DESCRIPTION: The Human Services Commission's Upcoming Tasks List has been created to reflect expected agenda topics through July 2020. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: 1. Upcoming Tasks List 4.1 Packet Pg. 3 Human Services Commission Upcoming Tasks Commission Dates: July 25, 2019 • Receive Report on City Council action regarding grant funding for FY 19-20 • Presentation by Social Service Organization • March 2019 Minutes • Propose HS Commission Meeting Schedule (Upcoming Tasks) November 21, 2019 • Presentation by Social Service Organization • Year-End report from FY 19-20 HS Grant Recipients • July 25, 2019 Minutes January 23, 2020 • Election of Chair & Vice-Chair • Presentation by social service organization • November 21, 2019 Minutes • Review Grant Process FY 20-21, including Zoom Grants Training March 26, 2020 • HS Grant Staff Recommendations for FY 20-21 • January 23, 2020 Minutes July 23, 2020 • Receive Report on City Council action regarding grant funding for FY 20-21 • Presentation by Social Service Organization • March 26, 2020 Minutes • Propose HS Commission Meeting Schedule (Upcoming Tasks) 4.1.a Packet Pg. 4 Attachment: 1. Upcoming Tasks List (Human Services Commission Upcoming Tasks List) Page 1 of 4 STAFF REPORT HUMAN SERVICES COMMISSION DATE: July 25, 2019 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: City of Dublin Fiscal Year 2019-20 Human Services Grant Program Funding Update Prepared by: Bridget Amaya, Assistant Parks and Community Services Director EXECUTIVE SUMMARY: The Human Services Commission will receive an update on the funding for the Fiscal Year 2019-20 Human Services Grant Program. STAFF RECOMMENDATION: Receive update on the funding for the Fiscal Year 2019 -20 Human Services Grant Program. FINANCIAL IMPACT: The City of Dublin Human Services Grants Program is supported by three funding sources: Federally funded Community Development Block Grant (CDBG) Fund, City of Dublin General Fund and the Inclusionary Housing Fund. Because the Department of Housing and Urban Development (HUD) had not yet released the actual CDBG amounts for FY 19-20, the amounts were estimated from last year’s actual amount which was $91,462 for direct support of social service programs in the Dublin community. In April of 2019, the final allocation for CDBG funds was announced as $93,970. General Fund support is $130,000, and the Inclusionary Housing Fund support is $8,000. DESCRIPTION: The Human Services Grants Program provides financial support to local non -profit organizations serving the Dublin community. The program is supported through three funding sources including the Federally funded Community Development Block Grant (CDBG) program, the City of Dublin General Fund and the Inclusionary Housing Fund. Each year the City Council awards funding to organizations that best meet the community’s needs in support of the City’s adopted Mission and Vision (Attachment 1) and needs identified in the Tri-Valley Needs Assessment (Attachment 2). 7.1 Packet Pg. 5 Page 2 of 4 Funding Recommendations The Human Services Commission (Commission) is responsible for providing Human Services Grant Program funding recommendations to the City Council each year. On March 28, 2019, the Commission held a public meeting for the Fiscal Year 2019 -20 Human Services Grant Program funding recommendations. The Commission received presentations from 17 non-profit organizations that submitted applications for 20 programs. After deliberation, the Commission made recommendations to the City Council with the understanding that Staff would evenly distribute any additional CDBG funds among the eligible projects (Attachment 3). On April 16, 2019, City Council approved Resolution 26-19 (Attachment 4) for the funding amounts as recommended by the Commission, with the understanding that once the final CDBG amounts were released from HUD, Staff would make appropriate adjustments. The final CDBG allocation was provided by HUD on April 24, 2019, in the amount of $93,970. This amount was $2,508 more than Staff’s original estimate, therefore Staff adjusted four CDBG grant recipient award amounts. The adjustments made included: CALICO Center – increased by $1,090 Open Heart Kitchen – increased by $1,090 Community Resources for Independent Living – increased by $323 Axis Community Health Loan Obligation – increased by $5 The following table represents the final grant awards, including updates to CDBG funding. TABLE 3: GRANT PROGRAM AWARDS FISCAL YEAR 2019-20 HUMAN SERVICES GRANT PROGRAM ORGANIZATION NAME AND PROPOSAL TITLE FY 2019-20 REQUESTED FUNDING HUMAN SERVICES GRANT PROGRAM FUNDING Association of the United States Army/Dean Chapter - Dublin Military Community Youth Activities and Support Project $25,000 $5,224.23 Axis Community Health - Ensuring Appropriate and Timely Access to Care with Triage Call Nurse $9,135 $9,135 Axis Community Health - Loan Obligation ** $16,852 $16,927 CALICO Center - Dublin Child Abuse Intervention $15,000 $13,490 7.1 Packet Pg. 6 Page 3 of 4 ORGANIZATION NAME AND PROPOSAL TITLE FY 2019-20 REQUESTED FUNDING HUMAN SERVICES GRANT PROGRAM FUNDING Chabot-Las Positas Community College District/Tri-Valley Career Center - Dublin Career & Business Services $12,847 $8,474.23 Chabot-Las Positas Community College District/Tri-Valley Career Center - Dublin VITA Program $7,185 $5,160.01 Child Care Links - Child Care Links Diaper Pantry $12,000 $6,474.23 Child Care Links - Behavioral Health Care Services $25,000 $9,474.23 Children's Emergency Food Bank - Support for Food Expense $15,000 $8,086.73 CityServe of the TriValley - Homelessness Prevention/Crisis Intervention Services $24,900 $19,824.23 Community Resources for Independent Living - Housing and Independent Living Skills $11,523 $11,523.00 Deaf Counseling Advocacy and Referral Agency - Deaf Access Services $25,000 $9,724.23 Dublin High School PFSO - Every 15 Minutes Program $10,000 $0 Easter Seals Bay Area - Kaleidoscope Community Adult Program $15,000 $8,736.73 Hope Hospice, Inc - Grief Support Center and Hospice Volunteer Program $18,000 $12,974.23 Legal Assistance for Seniors - Legal Services, Medicare Counseling and Education for Dublin Seniors $7,500 $7,500.00 Open Heart Kitchen - Dublin Meal Programs $24,000 $22,390.00 Senior Support Program of the Tri Valley - Case Management $22,114 $12,099.23 Spectrum Community Services - Meals on Wheels for Dublin's Homebound Elderly $13,000 $13,000 Sunflower Hill - Client Centered Vocational Coaching & Training $16,000 $5,324.23 7.1 Packet Pg. 7 Page 4 of 4 ORGANIZATION NAME AND PROPOSAL TITLE FY 2019-20 REQUESTED FUNDING HUMAN SERVICES GRANT PROGRAM FUNDING Tri-Valley Haven – Domestic Violence Services $25,000 $14,974.23 Tri-Valley Haven – Homeless Services $25,000 $11,449.23 GRAND TOTAL $375,056 $231,970 * The Axis Community Health Facility Project Loan is a contractual annual repayment obligation and does not participate in the annual application proces s. Summary In total, grant applicants requested $375,056 in funds with only $231,970.00 grant funds available. The following chart summarizes the total funding requests and the amount available for the Fiscal Year 2019-20 Human Services Grants Program: Funding Sources FY 2019-20 Funding Requested FY 2019-20 Funds Available CDBG Fund $122,010 * $93,970 General Fund $245,046 $130,000 Inclusionary Housing Fund $8,000 $8,000 Total $375,056 $231, 970 * Includes allocation to the Axis Community Health Facility Project Loan Obligation. ATTACHMENTS: 1. Mission and Vision Statements 2. Tri-Valley Needs Assessment 14 Areas of Concern 3. Human Services Commission Funding Recommendation 4. Resolution 26-19 and Approved Funding for Fiscal Year 2019-20 Human Services Grant Program 7.1 Packet Pg. 8 7.1.a Packet Pg. 9 Attachment: 1. Mission and Vision Statements (City of Dublin Fiscal Year 2019-20 Human Services Grant Program Funding Update) 14 AREAS OF CONCERNas Identified in the Needs Assessment2011 Tri-Valley Needs AssessmentFindings by Area of Concern *1Behavioral health (mental health and substance abuse)8Disabilities2Affordable housing9Food and nutrition3Health care10Senior services4Workforce development11Youth services5Homelessness12Child care, early childhood development and education6Transportation services and access13Changing demographics and growing diversity7Domestic violence and child abuse14Financial assistance*Page 33 Eastern Alameda County Human Services Needs Assessment7.1.bPacket Pg. 10Attachment: 2. Tri-Valley Needs Assessment 14 Areas of Concern (City of Dublin Fiscal Year 2019-20 ATTACHMENT 3 Association of the United States Army/Dean Chapter - Dublin Military Community Youth Activities and Support Project $25,000 $5,224.23 Axis Community Health - Ensuring Appropriate and Timely Access to Care with Triage Call Nurse $9,135 $6,783.75 Axis Community Health - Loan Obligation**$16,852 $16,852 CALICO Center - Dublin Child Abuse Intervention $15,000 $10,356 Chabot-Las Positas Community College District/Tri-Valley Career Center - Dublin Career & Business Services $12,847 $8,474.23 Chabot-Las Positas Community College District/Tri-Valley Career Center - Dublin VITA Program $7,185 $5,160.01 Child Care Links - Child Care Links Diaper Pantry $12,000 $6,474.23 Child Care Links - Behavioral Health Care Services $25,000 $9,474.23 Children's Emergency Food Bank - Support for Food Expense $15,000 $8,086.73 CityServe of the TriValley - Homelessness Prevention/Crisis Intervention Services $24,900 $19,824.23 Community Resources for Independent Living - Housing and Independent Living Skills $11,523 $9,106 HUMAN SERVICES COMMISSION FISCAL YEAR 2019-20 HUMAN SERVICES GRANT PROGRAM RECOMMENDATION ORGANIZATION NAME AND PROPOSAL TITLE FY 2019-20 REQUESTED FUNDING INITIAL HUMAN SERVICES COMMISSION RECOMMENDATION * 7.1.c Packet Pg. 11 Attachment: 3. Human Services Commission Funding Recommendation (City of Dublin Fiscal Year 2019-20 Human Services Grant Program ATTACHMENT 3 ORGANIZATION NAME AND PROPOSAL TITLE FY 2019-20 REQUESTED FUNDING INITIAL HUMAN SERVICES COMMISSION RECOMMENDATION * Deaf Counseling Advocacy and Referral Agency - Deaf Access Services $25,000 $9,724.23 Dublin High School PFSO - Every 15 Minutes Program $10,000 $0 Easter Seals Bay Area - Kaleidoscope Community Adult Program $15,000 $8,736.73 Hope Hospice, Inc - Grief Support Center and Hospice Volunteer Program $18,000 $12,974.23 Legal Assistance for Seniors - Legal Services, Medicare Counseling and Education for Dublin Seniors $7,500 $6,375 Open Heart Kitchen - Dublin Meal Programs $24,000 $18,851.50 Senior Support Program of the Tri Valley - Case Management $22,114 $12,099.23 Spectrum Community Services - Meals on Wheels for Dublin's Homebound Elderly $13,000 $12,356 Sunflower Hill - Client Centered Vocational Coaching & Training $16,000 $5,324.23 Tri-Valley Haven – Domestic Violence Services $25,000 $6,974.23 Tri-Valley Haven – Homeless Services $25,000 $11,449.23 GRAND TOTAL $375,056 $210,680 ** The Axis Community Health Facility Project Loan is a contractual annual repayment obligation and does not participate in the annual application process. * Recommended amounts are prior to allocation of additional CDBG funds. 7.1.c Packet Pg. 12 Attachment: 3. Human Services Commission Funding Recommendation (City of Dublin Fiscal Year 2019-20 Human Services Grant Program RESOLUTION NO. 26 — 19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING FUNDING RECOMMENDATIONS FOR FISCAL YEAR 2019-20 HUMAN SERVICES GRANT PROGRAM WHEREAS, the City received 21 applications for the Fiscal Year 2019-20 Human Services Grant Program; and WHEREAS, funding sources for the Human Services Grants Program include the federally- funded Community Development Block Grant (CDBG), and the City of Dublin General Fund and Affordable Housing Fund; and WHEREAS, the funding requests exceeding funding availability; and WHEREAS, on March 28, 2019, the Human Services Commission recommended 20 projects/programs receive grant funding through the Human Services Grant Program; and WHEREAS, the Human Services Commission has provided the City Council with Fiscal Year 2019-20 Human Services Grant Program funding recommendations; and WHEREAS, Exhibit A, attached hereto and made a part of this Resolution, reflects the Fiscal Year 2019-20 Human Services Grant Program funding award amounts for the City of Dublin; and WHEREAS, the action taken by this Resolution shall approve the funding recommendations of all funds. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby take the following actions: 1. Approve the Human Services Grant fund allocations, for Fiscal Year 2019-20, as outlined in Exhibit A; 2.Direct Staff to work with the County of Alameda as required on the CDBG funding allocations by reallocating funds as needed based on the confirmed CDBG funding guidelines and funding level; and 3. Authorize the City Manager to execute agreements with the County of Alameda for use of CDBG funds and the funding agreements with each grant recipient effective July 1, 2019 and take such further actions as may be necessary or appropriate to carry out the City Council's obligations pursuant to this Resolution. Reso No. 26-19, Adopted 4/16/2019, Item 4.4 Page 1 of 2 7.1.d Packet Pg. 13 Attachment: 4. Resolution 26-19 and Approved Funding for Fiscal Year 2019-20 Human Services Grant Program (City of Dublin Fiscal Year PASSED, APPROVED AND ADOPTED this 16th day of April 2019, by the following vote: AYES: Councilmembers Goel, Hernandez, Josey, Kumagai and Mayor Haubert NOES: ABSENT: ABSTAIN: ayor ATTEST: CrAJG,. f City Clerk Reso No. 26-19, Adopted 4/16/2019, Item 4.4 Page 2 of 2 7.1.d Packet Pg. 14 Attachment: 4. Resolution 26-19 and Approved Funding for Fiscal Year 2019-20 Human Services Grant Program (City of Dublin Fiscal Year EXHIBIT A ORGANIZATION NAME APPLICATION TITLE REQUESTED AMOUNT TOTAL AMOUNT FUNDED CDBG FUNDS GENERAL FUND INCLUSIONARY HOUSING FUND Association of the United States Army/Dean Chapter Dublin Military Community Youth Activities and Support Project $ 25,000.00 $ 5,224.23 $ - $ 5,224.23 $ - Axis Community Health Ensuring Appropriate and Timely Access to Care with Triage Call Nurse $ 9,135.00 $ 9,135.00 $ 9,135.00 $ - Axis Community Health Loan Obligation $ 16,852.00 $ 16,927.00 $ 16,927.00 $ - CALICO Center Dublin Child Abuse Intervention $ 15,000.00 $ 12,400.00 $ 12,400.00 $ - Chabot-Las Positas Community College District/Tri-Valley Career Center Dublin Career & Business Services 2019- 2020 $ 12,847.00 $ 8,474.23 $ - $ 8,474.23 $ - Chabot-Las Positas Community College District/Tri-Valley Career Center Dublin VITA Program 2019-2020 7,185.00 $ 5,160.01 $ - $ 5,160.01 $ - Child Care Links Child Care Links Diaper Pantry $ 12,000.00 $ 6,474.23 $ - $ 6,474.23 $ - Child Care Links Behavioral Health Care Services $ 25,000.00 $ 9,474.23 $ - $ 9,474.23 $ - Children's Emergency Food Bank Support for Food Expense $ 15,000.00 $ 8,086.73 $ - $ 8,086.73 $ - CityServe of the TriValley Homelessness Prevention/Crisis Intervention Services $ 24,900.00 $ 19,824.23 $ - $ 19,824.23 $ - Community Resources for Independent Living Housing and Independent Living Skills 11,523.00 $ 11,200.00 $ 11,200.00 $ - Deaf Counseling Advocacy and Referral Agency (DCARA) Deaf Access Services 25,000.00 $ 9,724.23 $ - $ 9,724.23 $ - Dublin High School PFSO Every 15 Minutes Program $ 10,000.00 $ - $ - $ - $ - Easter Seals Bay Area Kaleidoscope Community Adult Program $ 15,000.00 $ 8,736.73 $ - $ 8,736.73 $ - Hope Hospice, Inc Grief Support Center and Hospice Volunteer Program $ 18,000.00 $ 12,974.23 $ - $ 12,974.23 $ - Legal Assistance for Seniors Legal Services, Medicare Counseling and Education for Dublin Seniors $ 7,500.00 $ 7,500.00 $ 7,500.00 $ - Open Heart Kitchen Dublin Meal Programs $ 24,000.00 $ 21,300.00 $ 21,300.00 $ - Senior Support Program of the Tri Valley Case Management 22,114.00 $ 12,099.23 $ - $ 12,099.23 $ - Spectrum Community Services Meals on Wheels for Dublin's Homebound Elderly $ 13,000.00 $ 13,000.00 $ 13,000.00 $ - Sunflower Hill Client Centered Vocational Coaching & Training $ 16,000.00 $ 5,324.23 $ - $ 5,324.23 $ - Tri-Valley Haven Domestic Violence Services Program $ 25,000.00 $ 14,974.23 $ - $ 6,974.23 $ 8,000.00 Tri-Valley Haven Homeless Services Program $ 25,000.00 $ 11,449.23 $ - $ 11,449.23 375,056.00$ 229,462.00$ 91,462.00$ 130,000.00$ 8,000.00$ Total CITY OF DUBLIN FISCAL YEAR 2019-2020 HUMAN SERVICES GRANT PROGRAM FUNDING 7.1.d Packet Pg. 15 Attachment: 4. Resolution 26-19 and Approved Funding for Fiscal Year 2019-20 Human Services Grant Program (City of Dublin Fiscal Year