HomeMy WebLinkAbout12-17-18 PCSC AgendaDecember 17, 2018 Dublin Parks & Community Services Commission Agenda Page 1 of 3
REGULAR MEETING
Monday, December 17, 2018, 7:00 PM
Dublin Civic Center, 100 Civic Plaza
DUBLIN PARKS &
COMMUNITY SERVICES
COMMISSION
A G E N D A
• Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
• A complete packet of information containing Staff Reports and exhibits relate to each item is available of public
review at least 72 hours prior to a Parks & Community Services Commission Meeting or, in the event that it is
delivered to Parks & Community Services Commission members less than 72 hours prior to a Parks &
Community Services Commission Meeting, as soon as it is so delivered.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1. Brief Informational Only Reports from the Youth Advisory and Senior Center
Advisory Committees
2.2. Public Comment
At this time, the public is permitted to address the Parks & Community Services Commission on non-agendized items.
Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEE D THREE (3)
MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted
agenda. The Parks & Community Services Commission may respond to statements made or questions asked, or may
request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the
Recording Secretary’s Office related to the proper procedure to place an item on a future Parks & Community Services
Commission agenda. The exceptions under which the Parks & Community Services Commission MAY discuss and/or take
action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the Parks &
Community Services Commission with one single action. Members of the audience, Staff or the Parks & Community
Services Commission who would like an item removed from the Consent Calendar for purposes of public input may request
the Chair to remove the item.
3.1. Minutes of the October 15, 2018 Regular Meeting of the Parks and Community
Services Commission
The Commission will consider approval of the minutes of the October 15, 2018
Regular meeting.
STAFF RECOMMENDATION:
Approve the minutes of the October 15, 2018 Regular meeting.
3.2. October 2018 Parks and Community Services Department Monthly Report
The Commission will receive the Department Monthly Report on classes, activities,
and events conducted during the month of October 2018.
STAFF RECOMMENDATION:
Receive the Report and provide feedback as appropriate.
3.3. Dublin Library Quarterly Report: July-September 2018
The Commission shall receive a quarterly report for the Dublin Library.
STAFF RECOMMENDATION:
December 17, 2018 Dublin Parks & Community Services Commission Agenda Page 2 of 3
Receive the report.
3.4. Update on RFP for Parks and Recreation Master Plan Update
The Commission will receive an update on the Request for Proposals (RFP) to solicit
qualified consultant firms to create a new Parks and Recreation Master Plan.
STAFF RECOMMENDATION:
Receive the report and provide feedback as needed.
3.5. Selection of Alternate Dates for January and February 2019 Commission
Meetings
The Commission shall consider and select alternate dates for the Commission
meeting dates for January and February 2019 as the scheduled meeting dates fall on
the Martin Luther King, Jr. Day and Presidents' Day holidays.
STAFF RECOMMENDATION:
Select January 28, 2019 and February 25, 2019 as the alternate Commission meeting
dates for the months of January and February 2019.
3.6. Minutes of the November 19, 2018 Regular Meeting of the Parks and
Community Services Commission
The Commission will consider approval of the minutes of the November 19, 2018
Regular meeting.
STAFF RECOMMENDATION:
Approve the minutes of the November 19, 2018 Regular meeting.
3.7. November 2018 Parks and Community Services Department Monthly Report
The Commission will receive the Department Monthly Report on classes, activities,
and events conducted during the month of November 2018.
STAFF RECOMMENDATION:
Receive the Report and provide feedback as appropriate.
4. WRITTEN COMMUNICATION - NONE
5. PUBLIC HEARING - NONE
6. UNFINISHED BUSINESS - NONE
6.1. Dublin Sports Grounds Park Renovation Project
The Commission will consider selecting two of its members to serve on the Dublin
Sports Grounds Task Force. The Task Force will recommend the selection of all -
abilities playground equipment, improvements to the accessibility of sports fields and
a related public art component to the Park.
STAFF RECOMMENDATION:
Select two Parks and Community Services Commission members to serve on the
Dublin Sports Grounds Task Force.
6.2. Mape Memorial Park - Play Equipment Replacement
The Parks and Community Services Commission will receive a presentation on the
design options and color selection of new equipment proposed for Mape Memorial
Park.
STAFF RECOMMENDATION:
Receive presentation, receive public comments and recommend play equipment
option and color selection to City Council.
7. NEW BUSINESS
December 17, 2018 Dublin Parks & Community Services Commission Agenda Page 3 of 3
7.1. Bi-Annual Report by the Senior Advisory Committee
The City Council will receive the bi-annual report on the Senior Advisory
Committee’s accomplishments during 2017 and 2018.
STAFF RECOMMENDATION:
Receive the Report and provide feedback as desired.
7.2. Nominations for the Residential Holiday Decorating Program
The Commission will discuss and vote on winners for the 2018 Dublin Residential
Holiday Decorating Program.
STAFF RECOMMENDATION:
Discuss and vote on winners for the 2018 Dublin Residential Holiday Decorating
Program.
8. OTHER BUSINESS
Brief information only reports from the Commission and/or Staff, including committee reports and reports by
the Commission related to meetings attended at City expense (AB1234).
9. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate
alternative formats to persons with a disability, as r equired by Section 202 of the Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make
a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-
6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters
new opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will
balance history with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City
life, including programs to strengthen our economic vitality, and preserve our natural surroundings through
environmental stewardship and sustainability. Dublin is dedicated to promoting an a ctive and healthy lifestyle
through the creation of first-class recreational opportunities, facilities and programs.
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: December 17, 2018
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Minutes of the October 15, 2018 Regular Meeting of the Parks and
Community Services Commission
Prepared by: Stefanie Ananthan, Senior Office Assistant
EXECUTIVE SUMMARY:
The Commission will consider approval of the minutes of the October 15, 2018 Regular
meeting.
STAFF RECOMMENDATION:
Approve the minutes of the October 15, 2018 Regular meeting.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
The Parks and Community Services Commission will consider approval of the minutes
of the October 15, 2018 Regular Meeting.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
1. Draft Minutes of the October 15, 2018 Meeting
3.1
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PARKS & COMMUNITY SERVICES COMMISSION MINUTES
Monday, October 15, 2018
Parks & Community Services Commission October 15, 2018
Regular Meeting P a g e | 1
1. Call to Order and Pledge of Allegiance - The meeting was called to order at 7:00 p.m.
by Commission Chair McDonald. The pledge of allegiance was recited by those present
at the meeting.
Attendee Name Title
Status
Michelle Smith McDonald Commissioner Chair Present
Matthew Giller Commissioner Present
Philip Tucker Commissioner Absent
Tom Madigan Commissioner Present
Joseph Washington Commissioner Absent
Shaina Goel Student Representative Present
2. Oral Communications
2.1. Brief Informational Only Reports from the Youth Advisory and Senior Center
Advisory Committees
Student Rep Goel reported on the September 26, 2018 Youth Advisory Committee
meeting.
Staff reported that the October 4, 2018 Senior Advisory Committee meeting was
cancelled.
2.2. Public Comment
No public comments were made.
3. Consent Calendar
3.1. Approved the minutes of the September 17, 2018 Regular meeting.
RESULT: ADOPTED
MOVED BY: Tom Madigan, Commissioner
SECOND: Matthew Giller, Commissioner
AYES: Giller, Smith McDonald, Madigan, Goel
ABSENT: Tucker, Washington
3.1.a
Packet Pg. 5 Attachment: 1. Draft Minutes of the October 15, 2018 Meeting (PCS October 15, 2018 Minutes)
Parks & Community Services Commission October 15, 2018
Regular Meeting P a g e | 2
3.2. September 2018 Parks and Community Services Department Monthly
Report
The Commission wanted to discuss items outlined in the report regarding
attendance and participation at the WAVE.
Director Butler responded that staff will bring strategies forward at the Parks and
Community Services Commission meeting in November regard ing marketing and
advertising efforts.
The Commission received the report.
3.3. Heritage Park and Museums Annual Report, September 2017 – August 2018
The Commission received the report.
3.4. Updated Upcoming Task List
The Commission received the report.
4. Written Communication - None
5. Public Hearing - None
6. Unfinished Business - None
7. New Business
7.1. Review Request for Proposals for Parks and Recreation Master Plan
Rhonda Franklin, Management Analyst, presented the specifics of the item as
outlined in the Staff Report.
The Commission asked various questions and made comments regarding the
aggressive timeline outlined for soliciting RFP’s, marking milestones,
understanding the public sector’s RFP process, and the expectations of the
Commission’s involvement in the process.
Staff responded that the timeline is realistic and explained how the Commission
shall participate by information sharing, helping evaluate the process to find
strategic goals, and acting as advisors throughout the entire RFP process.
3.1.a
Packet Pg. 6 Attachment: 1. Draft Minutes of the October 15, 2018 Meeting (PCS October 15, 2018 Minutes)
Parks & Community Services Commission October 15, 2018
Regular Meeting P a g e | 3
On motion by Commissioner Giller, seconded by Student Rep Goel, and by
unanimous vote, the Commission received the report and approved the proposed
draft RFP.
7.2. Consolidation of City Facility Rental Packets
Lisa McPherson, Recreation Manager, presented the specifics of the item as
outlined in the Staff Report.
The Commission asked questions regarding how much staff time will be saved
using the updated facility packets and whether the public can rent facili ties online.
Staff responded that they can’t quantify the staff time saved, however, the new
packet should be easier for both the public and staff and will help reduce staff time
answering questions, as well as, saving paper since the policies are laid out
differently and condensed into one packet. Staff advised the Commission that
renting facilities online will be demonstrated at the November meeting for the
Commission’s review and testing.
On motion by Commissioner Madigan, seconded by Commissioner Giller, and by
unanimous vote, the Commission received the report and approved the
recommended policy changes.
7.3. Residential Holiday Decorating Program
Director Butler presented the specifics of the item as outlined in the Staff Report.
The Commission expressed their enthusiasm for the program and gave
suggestions regarding how to encourage participation in years to come by giving
prizes to both first and second place this year, as the first year of the program, to
help incentivize future participation.
The Commission received the report.
8. Other Business
Commissioners provided informational reports on recent events and meetings attended.
9. Adjournment
The meeting was adjourned at 7:33PM.
Minutes prepared by Stefanie Ananthan, Senior Office Assistant.
3.1.a
Packet Pg. 7 Attachment: 1. Draft Minutes of the October 15, 2018 Meeting (PCS October 15, 2018 Minutes)
Parks & Community Services Commission October 15, 2018
Regular Meeting P a g e | 4
____________________________________
Michelle Smith McDonald
Parks and Community Services Commission Chair
ATTEST:
________________________________________
Micki Cronin
Parks and Community Services Assistant Director
3.1.a
Packet Pg. 8 Attachment: 1. Draft Minutes of the October 15, 2018 Meeting (PCS October 15, 2018 Minutes)
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: December 17, 2018
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
October 2018 Parks and Community Services Department Monthly Report
Prepared by: Stefanie Ananthan, Senior Office Assistant
EXECUTIVE SUMMARY:
The Commission will receive the Department Monthly Report on classes, activities, and
events conducted during the month of October 2018.
STAFF RECOMMENDATION:
Receive the Report and provide feedback as appropriate.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
The Parks and Community Services Department strives to develop and implement
quality programs that strengthen community image, provide recreational experiences,
and encourage healthy lifestyles. This is accomplished by offering innovative
recreational and social activities and programs. Following is a summary of the classes,
activities, and events held in the month of October 2018.
ADMINISTRATIVE
The City of Dublin offers two fee assistance programs: the Youth Fee Assistance
Program and the Senior Fee Assistance Program. Each program is designed to provide
financial assistance to youth and seniors whose household income level meets specific
requirements. The following table shows fee assistance program activity during the
month of October 2018.
Program Number of
Applications Received
Number of
Persons Using
Number of
Class
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Program Registrations
Youth Fee
Assistance Program
5 6 7
Senior Fee
Assistance Program
0 0 0
Total 5 6 7
The Programs are advertised in the Activity Guide, the Senior Center Dublin Doings
newsletter, on the City website, and at City facilities.
RECREATION DIVISION
Sports
The 2019 Winter Junior Warriors League has 850 participants registered, exceeding last
season’s enrollment of 839. On October 13, 20, and 27, 2018 skill evaluations were
conducted for new players to determine skill level for new participants. Uniform f ittings
were conducted on October 13, 16, 20, and 27, 2018 for pla yers to receive an official
Golden State Warriors jersey to wear during games; participants have the option to
purchase matching shorts. Staff has secured 52 volunteer coaches and are recruiting
for 60 more before pre-season begins on December 10, 2018. The season operates
January 5 through March 2, 2019.
After-school Recreation
After-school programs' Session II priority registration began on Tuesday, October 9,
2018 and resident registration began on October 23, 2018. Session II operates from
November 12, 2018 through February 22, 2019. There are 407 registered in After -
school Recreation and 75 in Student Union as of October 29, 2018 for Session II.
Preschool Programs
Dublin Preschool Session II priority registration began on Thursday, October 11, 2018
and resident registration will begin on November 8, 2018. Session II operates from
November 26, 2018 through February 22, 2019. There are 41 registered in the three -
year-old classes and 65 in four-year-old classes as of October 29, 2018 for Session II.
On October 1, 2018, Dublin Preschool Staff at Dublin Elementary began their
partnership with the Dublin Elementary Special Education teachers to offer the “Peers
Make Awesome Partners” (PMAP) program. PMAP is an inclusion program that
provides positive peer interaction with Dublin Elementary School preschoolers and
special needs preschoolers. For one hour each day, preschoolers participate in learning
activities that include story time, songs, play time, and Kimochis (meaning “feelings” in
Japanese).
The Little Lovies program was offered from September through October for seven
weeks, on Mondays, Tuesdays, Wednesdays, and Thursdays from 9:00 to 11:00 AM. A
combined total of 48 participants were registered.
Senior Center
At the Dublin Senior Center during the month of October, total attendance, program and
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activities, volunteer hours and lunch served was the following:
Attendance - 7100
Programs and Activities - 2600
Volunteer Hours - 900
Lunches Served - 450
The following events, trips and services were offered:
Events
On Saturday, October 6, 2018, the Senior Center held its annual Senior
Info Fair.
On Wednesday, October 10, 2018, patrons had the opportunity to
participate in a free Top 10 Scams Against Consumers workshop, provided
by Better Business Bureau.
On Wednesday, October 31, 2018, patrons had the opportunity to
participate in a Halloween Costume Contest.
Trips
On October 27, 2018, travelers took a trip to San Rafael, where they
visited the Guide Dogs training campus, and then enjoyed some free time
exploring downtown San Rafael.
Services
On Wednesday, October 17, 2018, patrons had the opportunity to
participate in a free Hearing Screening and Hearing Aide Cleaning/Repair,
provided by Connect Hearing.
On Thursday, October 18, 2018, participants had the opportunity to
participate in Tri-Valley Rainbows, a new support group for LGBTQ older
adults, provided by Pacific Center for Human Growth.
On October 10 and 24, 2018, participants had the opportunity to
participate in free Health Insurance Counseling appointments, provided by
Alameda County.
Rentals
The following chart provides sports fields hours, facility and picnic area rentals:
Facility, Picnic Area and October Rentals or
Field Names Rental Hours
Civic Regional Meeting Room 1 rental
Dublin Senior Center 2 rentals
Library Community Room 2 rentals
Library Program Room 3 rentals
Heritage Park Kolb Barn 1 rental
Heritage Park St Raymond
Church
2 rentals
Shannon Community Center 11 rentals
Stager Community Gymnasium 6 rentals
Alamo Creek Park Picnic Area 0 rentals
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Heritage Park Picnic Area 1 rental
Emerald Glen Park Picnic Area 8 rentals
Kolb Park Picnic Area 1 rental
Schaefer Ranch Park Picnic
Area
1 rental
Shannon Park Picnic Area 1 rental
Dublin Sports Grounds Fields 334 hours
Fallon Sports Park Fields 243 hours
Emerald Glen Fields 137.74 hours
Ted Fairfield Fields 10 hours
Contract Classes
The following chart shows class enrollment for contract classes that began this month:
Class Type Total Enrollment
Heritage and Cultural Arts 114
Sports 246
Recreation 30
Fitness 56
Total 446
HERITAGE PARKS & MUSEUMS
Exhibits
Ongoing temporary exhibits were “The Dublin Chamber of Commerce’s First Fifty
Years: 1968-2018,” on display in the Schoolhouse Museum’s Little Classroom through
March 2019, and “Women in Service: The Red Cross and Nurses of Camp Parks
During the 1940s and 1950s,” which was on display at Dublin Camp Parks Military
History Center through October 28, 2018.
SPECIAL EVENTS
Harvest Fair
Heritage Park and Museums’ annual Harvest Fair attracted an estimated 760 attendees,
making it the biggest Harvest Fair to date. Sixty people volunteered more than 173
hours, assisting with hands-on activities, including apple peeling and pressing,
washboard laundry, gold panning, making corn husk dolls, and harvesting fall
vegetables. The event also included tractor wagon rides, bluegrass music and square
dancing. In addition, nine craft vendors, five local business vendors and six sponsors
also had booths on site.
Ghosts of Dublin
Also, at Heritage Park and Museums in October, Ghosts of Dublin expanded to a
second weekend, and a total of 274 people attended. The annual flashlight tours of
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Dublin Pioneer Cemetery expanded to include a flashlight tour of the museum and Kolb
House, decorated with spooky props throughout. The Sunday School Barn offered a
safe Halloween party atmosphere, enhanced this year with a volunteer pianist playing
ragtime music and “fortune telling” using vintage fortune telling games.
WAVE - AQUATIC PROGRAMS
Natatorium Birthday Party Program
The Wave birthday party package during non-waterpark months consists of admission
to Recreational Swimming, reserved space in the Natat orium Viewing Area including
tables, chairs and room divider set up, pizza order and delivery, juice, birthday plates
and napkins, and a novelty item per paid guest. One birthday party is offered at each
Recreational Swim time. Fridays 4:00 - 7:00 PM, August 17, 2018 through May 16,
2019, Saturdays and Sundays between 12:30-3:30 PM October 6, 2018 through May
18, 2019.
Party Package 2018 2017
Packages 2 3
Recreational Swimming
The Wave offered Recreational Swimming in the Natatorium on Fridays 4:00 to 7:00
PM, Saturdays and Sundays 12:30 to 4:00 PM. Recreational Swimming is for all ages.
(Convenience Passes were sold as punch cards in 2017, which is why there are no
tracked pass visits in 2017).
Admission Type 2018 2017
Total Recreational Swim
Daily Visits for the month
448 316
Rec Swim under 2 36 37
Rec Swim Pass Visits 134 N/A
Convenience Passes Sold 84 61
Private Rentals
Community groups, businesses, and individuals can rent the community room and
Natatorium at The Wave from October through December. All other pools and areas
are closed for the season. The Wave is available for private rentals during non-
programmed hours. Rental attendance is determined by the party host. The
Natatorium has scheduled programming Monday through Thursday 6:00 AM to 1:00 PM
and 4:00 to 8:00 PM, Fridays 6:00 AM to 1:00 PM and 4:00 to 7:00 PM, Saturdays 8:00
AM to 4:00 PM, and Sundays 12:30 to 7:00 PM. Private pool rentals occur outside these
hours, or in conjunction with other programming, if pool space allows.
Facility Name 2018 2017
Community Room 5 0
Natatorium 0 0
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Total Rentals 5 0
Swim Lessons
The Wave Swim School is open year-round in the Natatorium. Lessons are
programmed for beginning through advanced levels, and are available for ages s ix
months through adults. The Natatorium provides a comfortable indoor swimming
environment, and was specifically designed as a teaching pool with three teaching bays,
a zero-depth gradually sloped ramp, stairs, and lap swim lane space. The swim school
curriculum is written and taught specifically for The Wave Swim School. The following
chart shows class enrollment for swim lessons that began this month:
Level 2018 2017
Parent/Child 59 39
Preschool (Age 3-5 Years) 106 112
Youth (Age 6-12 Years) 235 259
Teen & Adult 26 31
Total Registration 426 441
Competitive Swim Lessons
This program offers instruction in competitive swimming stroke technique, starts, turns,
and finishes. During October, the competitive stroke program offered the class; Fitness,
Conditioning and Endurance. One session is three-weeks long and offered on Mondays
and Wednesdays, 3:00 to 4:00 PM.
In October, an additional three-week class was added on Tuesdays and Thursdays,
7:15 to 8:00 PM.
Register Type 2018 2017
Resident 52 N/A
Non-Resident 1 N/A
Total Registration 53 N/A
The Wave Fitness Programs
The Wave’s fitness programs include Lap Swimming, Water Walking, Aqua Zumba, and
Aqua Aerobics.
Fitness Swimming (Lap Swimming, Junior Lap Swim and Water Walking)
The Wave’s Fitness Swimming includes lap swimming for adults, junior lap swim (ages
10+), and water walking. Fitness Swimming is offered Monday through Saturday
mornings, Monday through Thursday and Sunday evenings. L ap swimming, Junior Lap
Swim and Water W alking participants have the option to purchase a daily admission
fee, or a Fitness Convenience Pass for pre-paid admissions at a discounted rate. Kick
boards and pull buoys are available for participants during Fitness Swimming hours.
(Convenience Passes were sold as punch cards in 2017 and not scanned and is why
there are no tracked pass visits in 2017).
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Admission Type 2018 2017
Lap Swim Daily Visit 183 305
Convenience Pass Visits 532 N/A
Convenience Passes 84 75
Aqua Aerobics
Aqua Aerobics is a new low impact, easy-paced fitness class, which improves cardio
fitness, tones and sculpts. The class uses the natural resistance and buoyancy of water
against one’s body to provide a wide variety of conditioning activities with no impact on
joints. No swimming required. Aqua Aerobics is offered Wednesdays, 7:00 - 7:50 PM.
Register Type 2018 2017
Resident 41 N/A
Non-Resident 15 N/A
Total Registration 56 N/A
The Wave Special Events
On Saturday, October 27, 2018, was the first annual Floating Pumpkin Patch.
Registration included admission to Recreational Swimming, one regular-size pumpkin,
and pumpkin decorating materials. This event reached mostly residents and was a
different way to market the facility.
Register Type 2018
Resident 101
Non-Resident 19
Total Registration 120
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
ATTACHMENTS:
None.
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: December 17, 2018
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Dublin Library Quarterly Report: July-September 2018
Prepared by: Rhonda Franklin, Management Analyst
EXECUTIVE SUMMARY:
The Commission shall receive a quarterly report for the Dublin Library.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
Since opening in April 2003, funding for the Dublin Public Library has been a
partnership between Alameda County Library and the City of Dublin. The Library is
currently open 51 hours per week, excluding holidays, during which the Library operates
a circulation desk, and a variety of programs, activities, and events. On a quarterly
basis the Dublin Library provides a quarterly report that highlights Library related:
· programs and services;
· collaboration, partnerships, and community outreach;
· statistical data; and
· upcoming events and programs.
Attachment 1 provides the Library Quarterly Report for the period of July through
September 2018.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this Staff Report was provided to Alameda County Library.
ATTACHMENTS:
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1. Dublin Library Quarterly Report
3.3
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3.3.a
Packet Pg. 18 Attachment: 1. Dublin Library Quarterly Report (Dublin Library Quarterly Report: July-September 2018)
3.3.a
Packet Pg. 19 Attachment: 1. Dublin Library Quarterly Report (Dublin Library Quarterly Report: July-September 2018)
10/31/2018
3.3.a
Packet Pg. 20 Attachment: 1. Dublin Library Quarterly Report (Dublin Library Quarterly Report: July-September 2018)
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: December 17, 2018
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Update on RFP for Parks and Recreation Master Plan Update
Prepared by: Rhonda Franklin, Management Analyst
EXECUTIVE SUMMARY:
The Commission will receive an update on the Request for Proposals (RFP) to solicit
qualified consultant firms to create a new Parks and Recreation Master Plan.
STAFF RECOMMENDATION:
Receive the report and provide feedback as needed.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
At the October 15, 2018 meeting, the Parks and Community Services Commission
received a report and provided comments on the Draft RFP for the Parks and
Recreation Master Plan Update.
Since that date, the RFP has been finalized and was published on November 1, 2018 .
The RFP was published on the City’s website, www.dublin.ca.gov, and sent to known
local firms. Proposals are due at 10:00 AM on Thursday, January 3, 2019.
The project start date and timeline for the Master Plan update will be developed with the
selected consultant.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
1. Published RFP for Parks and Recreation Master Plan Update
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REQUEST FOR PROPOSAL
PARKS AND RECREATION MASTER PLAN UPDATE
City of Dublin
Posted: November 1, 2018
Proposals must be received by: January 3, 2019 by 10:00 AM (Pacific Time)
Contact: City of Dublin Parks and Community Services
Attn: Rhonda Franklin, Management Analyst
100 Civic Plaza, Dublin, CA 94568
925-833-6645
3.4.a
Packet Pg. 23 Attachment: 1. Published RFP for Parks and Recreation Master Plan Update (Update on RFP for Parks and Recreation Master Plan Update)
OBJECTIVE:
The City of Dublin Parks and Community Services Department seeks professional services
proposals from qualified consulting firms to prepare an updated Parks and Recreation Master
Plan. The update will provide a 10-year outlook and vision for City of Dublin parks, recreation
facilities, programming, open space, and trails. The plan will include research, data gathering
and analysis, community involvement, and the development of goals, recommendations, and
action plans for all aspects of the Master Plan. The selected firm will have proven experience
and knowledge in park and recreation planning, master plan preparation, project management,
effective public involvement processes, and board presentations.
PROPOSAL DUE DATE:
Proposals must be mailed or hand-delivered and received by January 3, 2019 by 10:00 AM.
Emails, postmarks, and faxes will not be accepted. Proposals will not be accepted after the
deadline regardless of whether they are postmarked with the date of the deadline. All
submissions must be hand delivered or mailed to Rhonda Franklin (contact information
below). Emailed proposals will not be deemed as received and will not be considered.
CONTACT:
Rhonda Franklin, Management Analyst
City of Dublin Parks and Community Services Department
100 Civic Plaza, Dublin, CA 94568
925-833-6645
CITY OF DUBLIN OVERVIEW
The City of Dublin is located approximately 350 miles north of Los Angeles and 35 miles east of
San Francisco. Dublin is 14.59 square miles in area and is located within the Tri-Valley region of
the San Francisco Bay Area, generally bounded by the cities of San Ramon to the north,
Pleasanton to the south, Livermore to the east, and by unincorporated Castro Valley to the
west. The City is situated at the intersection of two major transportation corridors, Interstates
580 and 680, thereby providing easy access to the greater San Francisco Bay Area.
Dublin’s resident population is 63,241 (per the California Department of Finance, 2018) and is
projected to have a total population of 75,000 at build-out. Dublin is known for its high quality
of life in the areas of public safety, educational opportunities, and abundant and diverse
housing opportunities.
The City currently administers, manages, and oversees 20 parks, 10 trails, three recreation
facilities, and one aquatic complex.
PROJECT DESCRIPTION
The Parks and Recreation Master Plan establishes goals, standards, guiding policies, and action
plans to guide the City in the acquisition, development, management (operations and
implications), and maintenance of Dublin parks and recreation facilities through build-out in
accordance with the General Plan.
3.4.a
Packet Pg. 24 Attachment: 1. Published RFP for Parks and Recreation Master Plan Update (Update on RFP for Parks and Recreation Master Plan Update)
It is intended as a planning tool that addresses current and future needs and the City is looking
forward to reading a proposal that would clearly demonstrate the ability to create a Master
Plan that sets the framework for decision-makers in the planning, maintenance, and
development of Dublin’s parks and recreation facilities through build-out in accordance with
the General Plan. The Master Plan must provide recommendations for a systematic and
prioritized approach to implementation of parks and recreation projects. The Master Plan
should provide clear direction to other agencies and private developers regarding the ruling
guidelines under which Dublin is developing, maintaining, and operating its park and recreation
system. In addition, Master Plan policies and plans should be flexible enough to accommodate
new opportunities and shifts in priorities.
Dublin places significant emphasis on the provision of high-quality amenities and ample
recreational opportunities for the community. The City has experienced growth in sports and
fitness activities for all ages and new sports are becoming popular with residents. Nationally
recognized standards for park and recreation facilities establish general thresholds that should
be recognized and considered; however, the standards and policies set forth in the Master Plan
should be unique and specific to the community needs of Dublin.
SCOPE OF WORK
The Master Plan process should be approached collaboratively with the community,
stakeholders, and Staff; and the project schedule should provide adequate time for each
project component, including working with community members, City staff, facilitating public
participation, data gathering and analysis, document preparation, and reviews by key
stakeholders and policy makers, including Commission and City Council meetings.
Tasks include, but are not limited to:
• An outline of the process, timing, and schedules from start of project to completion,
concluding with City Council consideration of the Master Plan, including allowances for
reviews, Staff comment periods, and edits.
• Data gathering and analysis in support of developing recommendations, goals and
action plans regarding:
o updated park and recreation facility standards
o land acquisition opportunities for park and recreation development
o joint use opportunities for existing and future facilities with other agencies
• Conduct community surveys to assess changing demographic, and community short-
and long-term needs and desires.
• Identify, describe, and implement a comprehensive strategy and methodology for
community involvement, including identifying relevant stakeholders, in the Master Plan
development process.
3.4.a
Packet Pg. 25 Attachment: 1. Published RFP for Parks and Recreation Master Plan Update (Update on RFP for Parks and Recreation Master Plan Update)
• Conduct and facilitate public community meetings and focus groups (participants to be
determined) and individual stakeholder interviews. Meetings will be conducted based
on agreed upon purpose.
• Demonstrate how the Parks and Community Services Department’s other master plans
(list provided below) could be folded into one Parks and Recreation Master Plan.
• Present at up to three meetings each of the Parks and Community Services Commission
and the City Council to provide progress reports and the final report.
• Anticipate future community needs and identify areas of shortfalls and projected impact
of future trends and a complete assessment.
• Provide a park and recreation facilities and amenities inventory list and use this data to
inform on how Dublin compares with similar agencies, and suggest improvements and
amenities updates.
• Compare current park inventory and use analysis from the assessment done for the
2015 Parks and Recreation Master Plan and provide a progress report.
• Provide written records and summaries of the results of all public process, meetings,
and communication strategies.
• As part of the final Master Plan, an executive summary, written goals, plan objectives,
and policy statements that articulate a clear vision and action plan should be included.
• The final Master Plan must be submitted via electronic PDF and 17 printed and bound
color copies.
The consultant will be expected to obtain adequate knowledge about Dublin as it pertains to
preparing an update to the Parks and Recreation Master Plan. This includes the expectation of
the consultant to review, evaluate, and consider existing reports and information in the process
of updating the Master Plan, including, but not limited to the following:
• Parks and Recreation Master Plan
• Dublin Crossing Master Plan
• Dublin Historical Park Master Plan
• Iron Horse Nature Park and Open Space Master Plan
• Cultural Arts Mater Plan
• Fallon Sports Park Master Plan, Update, and Phasing Diagram
• City of Dublin General Plan (related to the Parks and Recreation Areas and Facilities)
• Adopted Five-Year Capital Improvement Program 2018-2023
3.4.a
Packet Pg. 26 Attachment: 1. Published RFP for Parks and Recreation Master Plan Update (Update on RFP for Parks and Recreation Master Plan Update)
• NRPA Agency Performance Review 2018
• Proposed Budget for Fiscal Years 2018-19 and 2019-20, particularly as it relates to park
and facility operation and maintenance
• Parks and Community Services Strategic Plan 2008-2018
• Evaluation of current inventory of park and recreation facilities
• Emerald Glen Park Master Plan (to be provided)
Staff and the selected consultant will meet shortly after the contract has been approved and
awarded to finalize the ultimate scope of work, meeting schedule and timeline.
PROPOSAL FORMAT AND REQUIREMENTS
Your proposal should include the following elements at a minimum:
1. Firm profile, including name, address, telephone number and email address of the firm’s
point of contact, and company website.
2. A summary of the firm’s background and capabilities, including information on the
firm’s history and areas of specialization, or particular expertise as it relates to this
Master Plan project.
3. A qualifications statement that includes the firm’s approach to accomplishing the
project; highlighting qualifications and strengths that will single out your firm as the best
for this project.
4. Submit a resume for each member of the consultant team that will be assigned to this
project. Resumes should highlight staff members’ experience as it relates to this project.
Explain your staff skillset by referencing other similar projects.
5. Describe the firm’s approach to community involvement and how the firm will solicit,
gather, compile, and analyze community input in this process.
6. Propose a work plan with project schedule, timeline, milestones, and deliverables to
address the scope of work. Include all staff assigned and the number of hours to
complete work plan elements by staff level and by task.
7. A statement of qualifications including a list of relevant projects the firm has completed
which are similar to this project. List three (3) representative Master Plan projects your
firm has completed. Provide a contact reference for each project. Submit an electronic
PDF version of the three (3) Master Plans to rhonda.franklin@dublin.ca.gov on or before
the RFP due date and time.
8. In a separate sealed envelope labeled “PROJECT COSTS,” include the firm’s hourly fee
schedule, and how the firm will approach the costs for the project.
3.4.a
Packet Pg. 27 Attachment: 1. Published RFP for Parks and Recreation Master Plan Update (Update on RFP for Parks and Recreation Master Plan Update)
9. Provide confirmation of your firm’s ability to meet the City’s standard Consulting
Services Agreement and insurance requirements (attached).
RFP INQUIRIES
Any inquiries concerning the RFP must be directed in writing to rhonda.franklin@dublin.ca.gov.
Inquiries must be received by 2:00 PM on November 9, 2018. Responses will be posted to the
City’s website at www.dublin.ca.gov as an Addendum to this RFP no later than November 30,
2018. It will be the consultant’s responsibility to access the RFP Responses document.
PROPOSAL SUBMISSION
Submit one (1) signed original and five (5) copies of the signed original. Mark the original
“MASTER COPY.” If discrepancies between two or more copies of the proposal are noted, the
Master Copy shall be used as the basis for resolving any discrepancies. All proposals, whether
accepted or rejected, shall become the property of the City upon submission.
SELECTION PROCESS
After reviewing the proposals, the City may conduct interviews with qualified firms. If the City
chooses to conduct interviews, it will notify selected consultants after the proposal submittal
date to arrange an interview time. If deemed necessary, interviews will be conducted during
January 14-25, 2019.
Determination of the best professional services proposals shall be based upon, but not limited
to, the following (in no particular order or weight):
• Quality of the proposal
• Education and experience of key personnel
• Consultant’s approach to the Master Plan, process, and schedule
• Consultant’s experience with similar projects and quality of completed work
• Overall responsiveness of consultant’s work plan to the RFP scope of work
• Cost approach
KEY DATES & RFP SCHEDULE
Milestone Date
RFP Issued November 1, 2018
Closing Date for Written Inquiries 2:00 PM, November 9, 2018
Responses to Written Inquiries November 30, 2018
Proposals Due 10:00 AM, January 3, 2019
Consultant Interviews (as deemed necessary) January 14-25, 2019
Firm Selection February 2019
City Council Consideration/Approval of Consultant
Agreement
February 2019
Project Begins March 2019
3.4.a
Packet Pg. 28 Attachment: 1. Published RFP for Parks and Recreation Master Plan Update (Update on RFP for Parks and Recreation Master Plan Update)
GENERAL INFORMATION ABOUT PROPOSAL SUBMISSION, EVALUATION, AND SELECTION
The City of Dublin reserves and may exercise the following rights and options with respect to
the proposal submission, evaluation, and selection process.
The right to:
• Reject any or all of the proposals and re-issue the RFP at any time prior to execution of a
final contract, if, in the City’s sole discretion, it is in the City’s best interest to do so;
• Waive any informalities, defects, non-responsiveness or irregularities that, in the City’s
sole judgment, is not material to the proposal;
• Reject any proposal that does not address the requirements or scope of work of the
RFP, or that is incomplete or not in conformity or compliance with applicable laws;
• Supplement, amend, substitute, or otherwise modify the RFP at any time prior to
selection of one or more consultants for negotiation, and to cancel the RFP with or
without issuing another RFP;
• Accept or reject any or all of the items in any proposal and award the contract(s) in
whole, or in part, if it is deemed in the City’s best interest to do so;
• Request that some or all of the consultants modify proposals based upon the City’s
review and evaluation;
• Conduct such investigations with respect to the financial, technical, and other
qualifications of each consultant as the City, in its sole discretion, deems necessary or
appropriate.
GENERAL INFORMATION
• This RFP does not constitute a contract or an offer of employment and does not commit
the City to award a contract. The City may enter into negotiations for an agreement, on
terms and conditions satisfactory to the City, with one or more selected consultant(s);
however, the City reserves the right to terminate any negotiations at any time.
• Any cost incurred by consultant in preparing and providing a response to the RFP is
solely the responsibility of the consultant.
• When a consultant has been selected by the City, the City and consultant shall negotiate
a contract. If the terms of the contract cannot be agreed upon for any reason, another
consultant may be selected.
3.4.a
Packet Pg. 29 Attachment: 1. Published RFP for Parks and Recreation Master Plan Update (Update on RFP for Parks and Recreation Master Plan Update)
• After successful negotiations of a contract with a consultant, City will bring forth a staff
report to the City Council for consideration. Once the contract has been approved, the
consultant will be notified by phone and email. Consultants will be required to obtain,
and during the term of the contract maintain, insurance policies as detailed in the
attached Consulting Services Agreement.
• The successful consultant shall commence work on the date specified in the fully
executed contract, which will be transmitted to the consultant after City Council
approval of the contract.
ATTACHMENTS
Consultant Services Agreement
3.4.a
Packet Pg. 30 Attachment: 1. Published RFP for Parks and Recreation Master Plan Update (Update on RFP for Parks and Recreation Master Plan Update)
Page 1 of 2
STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: December 17, 2018
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Selection of Alternate Dates for January and February 2019 Commission
Meetings
Prepared by: Rhonda Franklin, Management Analyst
EXECUTIVE SUMMARY:
The Commission shall consider and select alternate dates for the Commission meeting
dates for January and February 2019 as the scheduled meeting dates fall on th e Martin
Luther King, Jr. Day and Presidents' Day holidays.
STAFF RECOMMENDATION:
Select January 28, 2019 and February 25, 2019 as the alternate Commission meeting
dates for the months of January and February 2019.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
The regularly scheduled meeting date of the Parks and Community Services
Commission is the third Monday of each month at 7:00 PM. During the months of
January and February, the third Monday falls on two legal holidays; Martin Luther King,
Jr. Day and Presidents’ Day. As a result, alternate meeting dates need to be selected
for these two months.
Staff recommends the following alternate meeting dates for the months of January and
February 2019:
• Monday, January 28, 2019, 7:00 PM
• Monday, February 25, 2019, 7:00 PM
Alternate Commission meeting dates that do not fall on the regularly scheduled dates
and times are considered Special Meetings and will be noticed as such.
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NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
None.
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: December 17, 2018
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Minutes of the November 19, 2018 Regular Meeting of the Parks and
Community Services Commission
Prepared by: Stefanie Ananthan, Senior Office Assistant
EXECUTIVE SUMMARY:
The Commission will consider approval of the minutes of the November 19, 2018
Regular meeting.
STAFF RECOMMENDATION:
Approve the minutes of the November 19, 2018 Regular meeting.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
The Parks and Community Services Commission will consider approval of the minutes
of the November 19, 2018 Regular Meeting.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
1. Draft Minutes of the November 19, 2018 Meeting
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PARKS & COMMUNITY SERVICES COMMISSION MINUTES
Monday, November 19, 2018
Parks & Community Services Commission November 19, 2018
Regular Meeting P a g e | 1
1. Call to Order and Pledge of Allegiance - The meeting was called to order at 7:09 p.m.
by Commission Chair McDonald. The pledge of allegiance was recited by those present
at the meeting.
There were not enough commissioners present to constitute a quorum, so no actions
were taken at this meeting.
Attendee Name Title
Status
Michelle Smith McDonald Commissioner Chair Present
Matthew Giller Commissioner Absent
Philip Tucker Commissioner Absent
Tom Madigan Commissioner Absent
Joseph Washington Commissioner Present
Shaina Goel Student Representative Present
2. Oral Communications
2.1. Brief Informational Only Reports from the Youth Advisory
Student Representative Goel reported on the October 24, 2018 Regular Youth
Advisory Committee meeting and on the November 14, 2018 Special Meeting of
the Youth Advisory Committee.
There was no report on the November 1, 2018 Senior Advisory Committee
meeting.
2.2. Public Comment
No public comments were made.
3. Consent Calendar
No action was taken as there were not enough commissioners present to constitute a
quorum.
3.1. Minutes of the October 15, 2018 Regular Meeting
3.2. October 2018 Parks and Community Services Monthly Report
3.3. Dublin Library Quarterly Report: July-September 2018
3.4. Update on RFP for Parks and Recreation Master Plan Update
3.6.a
Packet Pg. 34 Attachment: 1. Draft Minutes of the November 19, 2018 Meeting (PCS November 19, 2018 Minutes)
Parks & Community Services Commission November 19, 2018
Regular Meeting P a g e | 2
4. Written Communication - None
5. Public Hearing - None
6. Unfinished Business
6.1. Online Facility Reservation Demonstration
Lisa McPherson, Recreation Manager, presented the specifics of the item as
outlined in the Staff Report.
The Commission made comments regarding the options to the search availability
and whether there’s an option for a monthly calendar view rather than searc hing
by date; if PayPal can be used as a payment option in addition to credit cards; how
long the City is in contract with the current software; and stated that the option to
reserve online will greatly assist customers even though the current software is not
intuitive.
Staff responded that there is no monthly calendar view and the only search option
is by specific date; using PayPal might not be feasible since the current software
works with a third-party credit card merchant; and that Staff has been reviewing
other software options due to the limitations with the current software.
The Commission received the report.
7. New Business
7.1. Self-Service Kiosks
Lisa McPherson, Recreation Manager, presented the specifics of the item as
outlined in the Staff Report.
The Commission asked whether there were any limitations, for instance registering
for lap swim, when registering through a kiosk.
Staff responded that the public will be able to register the same as if they would
from home, including being able to register for lap swim.
The Commission received the report.
7.2. Selection of Alternate Dates for January and February 2019 Commission
Meetings
3.6.a
Packet Pg. 35 Attachment: 1. Draft Minutes of the November 19, 2018 Meeting (PCS November 19, 2018 Minutes)
Parks & Community Services Commission November 19, 2018
Regular Meeting P a g e | 3
LaShawn Butler, Director of Parks & Community Services, presented the specifics
of the item as outlined in the Staff Report.
The Commission asked whether Staff could make the decision to choose the
alternate dates, as proposed, since there is no quorum.
Director Butler responded that Staff would send an email to notify the Commission
if the change in meeting dates will be considered Special Meetings instead of
Regular Meetings.
The Commission received the report. No vote was taken because there was no
quorum.
7.3. Dublin Sports Grounds Park Renovation Project
LaShawn Butler, Director of Parks & Community Services, advised that since there
is no quorum, this item can be presented and voted on at the December 17, 2018
meeting.
7.4. Mape Memorial Park - Play Equipment Replacement
Rosemary Alex, Parks and Facilities Development Coordinator, advised that since
there is no quorum, this item can be presented and voted on at the December 17,
2018 meeting.
8. Other Business
Commissioners provided informational reports on recent events and meetings attended.
9. Adjournment
The meeting was adjourned at 7:48 PM.
Minutes prepared by Stefanie Ananthan, Senior Office Assistant.
____________________________________
Michelle Smith McDonald
Parks and Community Services Commission Chair
ATTEST:
________________________________________
La Shawn Butler
Parks and Community Services Director
3.6.a
Packet Pg. 36 Attachment: 1. Draft Minutes of the November 19, 2018 Meeting (PCS November 19, 2018 Minutes)
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: December 17, 2018
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
November 2018 Parks and Community Services Department Monthly
Report
Prepared by: Stefanie Ananthan, Senior Office Assistant
EXECUTIVE SUMMARY:
The Commission will receive the Department Monthly Report on classes, activities, and
events conducted during the month of November 2018.
STAFF RECOMMENDATION:
Receive the Report and provide feedback as appropriate.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
The Parks and Community Services Department strives to develop and implement
quality programs that strengthen community image, provide recreational experiences,
and encourage healthy lifestyles. This is accomplished by offering innovative
recreational and social activities and programs. Following is a summary of the classes,
activities, and events held in the month of November 2018.
ADMINISTRATIVE
The City of Dublin offers two fee assistance programs: the Youth Fee Assistance
Program and the Senior Fee Assistance Program. Each program is designed to provide
financial assistance to youth and seniors whose household income level meets specific
requirements. The following table shows fee assistance program activity during the
month of November 2018.
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Program Number of
Applications Received
Number of
Persons Using
Program
Number of
Class
Registrations
Youth Fee
Assistance Program
3 4 5
Senior Fee
Assistance Program
0 0 0
Total 3 4 5
The Programs are advertised in the Activity Guide, the Senior Center Dublin Doings
newsletter, on the City website, and at City facilities.
RECREATION DIVISION
After-school Recreation
Afterschool programs Session I ended on Friday, November 9, 2018 with a total of 567
participants (455 in Afterschool Recreation and 112 in Student Union). Session II
started on November 12, 2018 with 442 registered in Afterschool Recreation and 82 in
Student Union; Session II ends February 22, 2019.
Preschool Programs
Dublin Preschool Session I ended with 42 in the three-year-old classes and 75 in the
four-year-old-classes. Session II started on November 26, 2018 with 44 registered in the
three-year-old classes and 73 in four-year-old classes; Session II ends February 22,
2019.
Sports
The Junior Warriors Winter League coaches meeting and Positive Coaching Alliance
“Double Goal” certification training was held on Wednesday, November 28 from 7:00 -
9:30 PM in the Council Chambers. Volunteer youth basketball coaches will become
certified “Double-Goal” coaches and we are expecting 75-100 coaches to attend.
Senior Center
At the Dublin Senior Center during the month of November, total attendance, program
and activities, volunteer hours and lunch served was the following:
· Attendance - 6984
· Programs and Activities - 2392
· Volunteer Hours - 878
· Lunches Served - 515
The following events, trips and services were offered:
Events
· On Monday, November 5 - Wednesday, November 21, 2018 the Senior
Center presented the annual Wall of Heroes display, in honor of Veterans
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Day.
· On Wednesday, November 14, 2018, patrons had the opportunity to
participate in a free '5 Steps to Better Cyber Security' workshop, provided by
Better Business Bureau.
· On Wednesday, November 21, 2018, Open Heart Kitchen provided a special
Thanksgiving themed meal to 45 seniors.
Trips
· On Saturday, November 10, 2018, travelers were scheduled to take a trip to
the Chabot Space and Science Center. Due to poor air quality th e trip was
cancelled.
Services
· On Monday, November 5, 2018, patrons had the opportunity to participate in
a free Eyeglass Cleaning, provided by Kaiser Permanente.
· On Thursday, November 15, 2018, participants had the opportunity to
participate in Tri-Valley Rainbows, a new support group for LGBTQ older
adults, provided by Pacific Center for Human Growth.
· On Wednesday, November 14 and 28, 2018, participants had the opportunity
to participate in free Health Insurance Counseling appointments, provide d by
Alameda County.
Rentals
The following chart provides sports fields hours, facility (includes: classes, meetings and
private rentals) and picnic area rentals for the month of November:
Facility, Picnic Area and November Rentals
Field Names or Rental Hours
Civic Regional Meeting Room 7 rentals
Dublin Senior Center 2 rentals
Library Community Room 8 rentals
Library Program Room 3 rentals
Heritage Park Kolb Barn 1 rental
Heritage Park St Raymond Church 1 rental
Shannon Community Center 11 rentals
Stager Community Gymnasium 28 hours
Alamo Creek Park Picnic Area 1 rental
Heritage Park Picnic Area 0 rentals
Emerald Glen Park Picnic Area 6 rentals
Kolb Park Picnic Area 1 rental
Schaefer Ranch Park Picnic Area 2 rentals
Shannon Park Picnic Area 3 rentals
Dublin Sports Grounds Fields 351 hours
Fallon Sports Park Fields 665 hours
Emerald Glen Fields 83 hours
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Ted Fairfield Fields 5 hours
Contract Classes
The following chart shows class enrollment for contract classes that beg an October 26-
November 25. Many fall classes began in mid-October and end in December.
Class Type Total Enrollment
Heritage and Cultural
Arts
111
Sports 145
Recreation 39
Fitness 20
Total 315
SPECIAL EVENTS
Ghosts of Dublin
Heritage Park and Museums Ghosts of Dublin expanded to a second weekend, and a
total of 274 people attended. The annual flashlight tours of Dublin Pioneer Cemetery
expanded to include a flashlight tour of the museum and Kolb House, decorated with
spooky props throughout. The Sunday School Barn offered a safe Halloween party
atmosphere, enhanced this year with a volunteer pianist playing ragtime music and
“fortune telling” using vintage fortune telling games.
Ghosts of Dublin Total Enrollment
Friday, October 19 123
Friday, October 26 151
Total 274
WAVE
Natatorium Birthday Party Program
The Wave birthday party package during non-waterpark months consists of admission
to Recreational Swimming, reserved space in the Natatorium Viewing Area including
tables, chairs and room divider set up, pizza order and delivery, juice, birthday plates
and napkins, and a novelty item per paid guest. One birthday party is offered at each
Recreational Swim. Fridays 4:00 - 7:00 PM, August 17, 2018 through May 16, 2019,
Saturdays and Sundays between 12:30-3:30 PM October 6, 2018 through May 18,
2019.
Party Package 2018 2017
Packages 8 5
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Recreational Swimming
The Wave offered Recreational Swimming in the Natatorium on Fridays 4:00 to 7:00
PM, Saturdays and Sundays 12:30 to 4:00 PM. Recreational Swimming is for all ages.
Admission Type 2018 2017
Recreational Swim Daily Visit 312 153
Rec Swim under 2 32 48
Rec Swim Pass Visits 346 N/A
Convenience Passes Sold 45 39
Private Rentals
Community groups, businesses, and individuals can rent the community room and each
amenity at The Wave individually or in any combination, including a full facility buyout.
From October through December, the community room and Natatorium are available for
rent. All other pools and areas are closed for winter. The Wave is available for private
rentals during non-programmed hours. Rental attendance is determined by the party
host. Please note, the Natatorium has schedule programming Monday through
Thursday 6:00 AM to 1:00 PM and 4:00 PM to 8:00 PM, Fridays 6:00 AM to 1:00 PM
and 4:00 to 7:00 PM, Saturdays 8:00 AM to 4:00 PM, and Sundays 12:30 PM to 7:00
PM for scheduled programming. Private pool rentals must happen outside these hours,
or in conjunction with other programming if pool space allows.
Facility Name 2018 2017
Community Room 1 0
Natatorium 5 1
Total Rentals 6 1
Swim Lessons
The Wave Swim School is open year-round in the Natatorium. Lessons are
programmed for beginning through advanced levels and are available for children ages
six months and older and adults. The Natatorium provides a comfortable indoor
swimming environment and was specifically designed as a teaching pool with three
teaching bays, a zero-depth gradually sloped ramp, and lap swim lane space. The
swim school curriculum is written and taught specifically for The Wave Swim School.
Level 2018 2017
Parent/Child 50 21
Preschool (Age 3-5
Years)
104 82
Youth (Age 6-12 Years) 236 164
Teen & Adult 21 20
Total Registration 411 287
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The Wave Fitness Programs
The Wave’s fitness programs include Lap Swimming, Water Walking, Aqua Zumba, and
Aqua Aerobics.
Fitness Swimming (Lap Swimming, Junior Lap Swimming and Water Walking)
The Wave’s Fitness Swimming includes lap swimming for adults, Junior lap swimming
for ages 10+, and water walking. Fitness Swimming is offered Monday through
Saturday mornings, Monday through Thursday and Sunday evenings. Lap swimming,
Junior Lap Swimming and Water Walking Participants have the option to purchase a
daily admission fee, or a Fitness Convenience Pass for pre -paid admissions at a
discounted rate. Kick boards and pull buoys are available for participants during Fitness
Swimming hours.
Admission Type 2018 2017
Lap Swim Daily Visit 439 144
Convenience Pass Visits 695 N/A
Convenience Passes 100 43
Aqua Zumba
Aqua Zumba is a fun exercise class to music in the water. The workout focus is on
cardio-conditioning and body-toning; increasing muscle strength, endurance building,
and flexibility. Aqua Zumba is offered on Saturdays at 8:30 AM. The November class
was cancelled by the contracted instructor due to low enrollment.
Register Type 2018 2017
Resident 0 20
Non-Resident 0 9
Total Registration 0 29
Aqua Aerobics
Aqua Aerobics is a new low impact, easy paced fitness class which improves cardio
fitness, tones’ and sculpts. The class uses the natural resistance and buoyancy of water
against one’s body to provide a wide variety of conditioning activities with no impact on
joints. No swimming required. Aqua Aerobics is offered Wednesdays, 7:00 PM - 7:50
PM.
Registration Type 2018 2017
Resident 32 N/A
Non-Resident 15 N/A
Total Registration 47 N/A
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NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
None.
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: December 17, 2018
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Dublin Sports Grounds Park Renovation Project
Prepared by: La Shawn Butler, Parks and Community Services Director
EXECUTIVE SUMMARY:
The Commission will consider selecting two of its members to serve on the Dublin
Sports Grounds Task Force. The Task Force will recommend the selection of all -
abilities playground equipment, improvements to the accessibility of sports fields and a
related public art component to the Park.
STAFF RECOMMENDATION:
Select two Parks and Community Services Commission members to serve on the
Dublin Sports Grounds Task Force.
FINANCIAL IMPACT:
Funding for this project was included in the Adopted Five-Year Capital Improvement
Program (CIP). The all-abilities, all-inclusive playground and pathways were included as
part of Dublin Sports Grounds Rehabilitation (PK0518). The total projec t budget is $2
million, with the General Fund as the funding source. The public art was included as
Public Art- Dublin Sports Grounds (PKNEW7). The budget for the art portion of the
project is $162,830 with the Public Art Fund as the funding source.
DESCRIPTION:
As part of the Adopted Five-Year CIP, City Council has approved a project to provide for
renovation of the playground and restroom facilities at Dublin Sports Grounds, to
include all-abilities, all-access playground and improve accessibility to pa rk features and
fields. A related project to provide artwork at the site was also approved.
Staff is convening a Task Force to advise project designers on playground equipment
that would provide a fun and safe experience for children of all abilities; on park design
features that would maximize access for wheelchair users and others with mobility
issues, and on a monumental art piece that would reflect the inclusive nature of the
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park.
This Task Force is expected to include:
Two representatives from the Heritage and Cultural Arts Commission, to be
selected at the November 8 meeting;
Two representatives from the Parks and Community Services Commission, to be
selected at the November 19 meeting;
At least one representative each from Dublin United Soccer, Dublin Little League,
Challenger West Coast to be identified by the organizations;
Representatives from regular renter groups including Bay Area United Baseball,
Bay Area Vintage Base Ball, and East Bay Eagles;
A representative from Dublin Unified School District’s Special Needs Education
Department;
One representative from the Dublin Library staff; and
One representative from School of Imagination staff.
Staff anticipates the time commitment for the members of this Task Force to be limited
to a Saturday half-day workshop to be held in January. The workshop will also be open
to members of the public. Special outreach efforts will be made via print and social
media to encourage involvement from parents and others who regularly work with
children likely to use the playground.
Task Force members will recommend final design concepts to the Parks and
Community Services Commission and City Council and the artwork to Heritage and
Cultural Arts Commission and City Council.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
None.
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: December 17, 2018
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Mape Memorial Park - Play Equipment Replacement
Prepared by: Rosemary Alex, Parks and Facilities Development Coordinator
EXECUTIVE SUMMARY:
The Parks and Community Services Commission will receive a presentation on the
design options and color selection of new equipment proposed for Mape Memorial Park.
STAFF RECOMMENDATION:
Receive presentation, receive public comments and recommend play equipment option
and color selection to City Council.
FINANCIAL IMPACT:
The authorized budget for the project is $300,000 which includes replacement of the
play equipment area within the park and all associated project design and
administration costs.
DESCRIPTION:
The 2018-2019 Capital Improvement Program includes funds for the replacement of the
two play equipment areas (Ages 2-5) and (Ages 5-12) at Mape Memorial Park
(PK0319). The playground area in the Park was last upgraded in 1996 and needs to be
completely replaced (Attachment 1). In October 2018, Staff solicited proposals from
Landscape Structures that would include a variety and age appropriateness and provide
three options (Attachment 2) with the following themes:
1) A more contemporary play structure
2) Considering the adjacency of the creek include components that embellish water,
trees or other nature like features
3) A more traditional deck system play structure
On November 2, 2018 Staff presented the three options at the Dublin Elementary
School Afterschool Program. The presentation was attended by program staff and 25
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children in attendance. After reviewing the different features of each option Staff
provided four stickers to the participants and asked that they select the top two play
structures as well as their top two color preferences from the three color-plates
(Attachment 3).
Options #2 and #3 received the most votes with 19 votes and 17 votes respectively. In
addition, the preferred color scheme was Option #1 Palette AZ with 20 votes and Option
#2 and #3 tied for second with 15 votes each. Staff is seeking input from the Parks and
Community Services Commission on a preferred alternative and color selection for
recommendation to the City Council for approval. In order to aid with the decision-
making process, the tables below provide a comparison of the amount and variety for
the proposed play equipment.
Play Area for Ages 2-5
Variety of Play
Components
Option #1 - 14 Votes Option #2 -19 Votes Option #3 -17 Votes
Climbers - Improves
coordination, body
awareness and challenge
Pod Climber
Loop Arch
Giggle Jiggler
Wee Planet Climber
Log Stepper (3) Pod Climber (2) ABC
Climber Loop Ladder
Total 4 3 4
Balance Elements -
Improves balance and
control
Curved Balance Beam Spring Platform
Total 1 0 1
Slides 4’ Double Slide
Cozy Coaster Slide
4’ Double Slide
4’ Slide Winder
4’ Slide Winder
56” Spyro Slide
Total 3 3 2
Social Elements Omni Spinner Omni Spinner
Seating
Table Panel
Periscope Panel
Driver Panel
Total 1 2 3
Total Miscellaneous 1 (horizontal ladder) 1 (seated spinner)
1 (horizontal ladder)
Total Swings 4 5 (includes tire
swing)
3 (includes
friendship swing)
Total Bridges/Crawl
Tubes
2 0 1
Total All Play Elements 15 14 16
Play Area for Ages 5-12
Variety of Play
Components
Option #1 - 14 Votes Option #2 - 19 Votes Option #3 - 17 Votes
Climbers - Improves
coordination, body
awareness and challenge
Helix Net
O-Zone Climber
Lollipop Climber
Canyon Collection
Canyon High Wire
Discovery Tree Climb
Crest Climber
Lollipop Climber
Traveler Climber
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Vertical Ladder Wood Plank Ladder Vertical Ladder
Total 4 4 4
Balance Elements -
Improves balance and
control
E-Pods(2)/Lolliladder
Standup Seesaw
Cycler
Topsy-Turny Spinner Topsy-Turny Spinner
Boogie-Board
Total 4 1 2
Slides Rush Slide Double
Double Swoosh Slide
6’ Slide Winder 56”’ Double Swirl Slide
5’ Whoosh Winder
Total 3 1 3
Social Elements Talk Tube Table Panel Periscope
Panel Driver Panel
Total 0 1 2
Total Miscellaneous 1 (horizontal ladder)
1 (gyro spinner)
1 (horizontal ladder)
1 (seated spinner)
Total Swings 4 (includes seat with
back support)
5 (includes seat with
back support)
3 (includes oodle
swing)
Total Bridges/ Crawl
Tubes
0 0 1
Total All Play Elements 17 14 15
The installation aspect of this project will be completed under separate contract. Bids for
installation will be sought in spring 2019 and installation is anticipated to be complete in
summer 2019.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Aerial and Site Photos
2. Play Equipment - Design Options
3. Play Equipment - Color Options
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6.2.aPacket Pg. 49Attachment: 1. Aerial and Site Photos (Play Equipment Replacement)
6.2.aPacket Pg. 50Attachment: 1. Aerial and Site Photos (Play Equipment Replacement)
6.2.aPacket Pg. 51Attachment: 1. Aerial and Site Photos (Play Equipment Replacement)
6.2.bPacket Pg. 52Attachment: 2. Play Equipment - Design Options (Play Equipment Replacement)
6.2.bPacket Pg. 53Attachment: 2. Play Equipment - Design Options (Play Equipment Replacement)
6.2.bPacket Pg. 54Attachment: 2. Play Equipment - Design Options (Play Equipment Replacement)
6.2.cPacket Pg. 55Attachment: 3. Play Equipment - Color Options (Play Equipment Replacement)
6.2.cPacket Pg. 56Attachment: 3. Play Equipment - Color Options (Play Equipment Replacement)
6.2.cPacket Pg. 57Attachment: 3. Play Equipment - Color Options (Play Equipment Replacement)
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: December 17, 2018
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Bi-Annual Report by the Senior Advisory Committee
Prepared by: Lisa McPherson, Recreation Manager
EXECUTIVE SUMMARY:
The City Council will receive the bi-annual report on the Senior Advisory Committee’s
accomplishments during 2017 and 2018.
STAFF RECOMMENDATION:
Receive the Report and provide feedback as desired.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
Bi-annually, the Senior Advisory Committee presents a report to the Parks and
Community Services Commission and the City Council on accomplishments completed
during a two-year period.
Accomplishments during 2017 and 2018, includes: assisting Staff with Dublin Senior
Center events (Senior Info Fair, Dublin Benefit Concert, Halloween Costume Contest
and Dance Escape) and developing the Dublin Senior Center Informational Pamphlet.
The Senior Center Advisory Committee is comprised of five (5) community members
that are appointed for a four-year term by the Mayor with the approval of the City
Council.
The general responsibilities of the Senior Center Advisory Committee are advisory only
as outlined in the Bylaws and Rules of Procedure, are:
Recommendations for the development, improvement and/or modification of
senior services and facilities;
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Future senior needs;
Conduct of persons using the Senor Center; and
Rules for use of the Senior Center by the public.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of the Staff Report was distributed to the Senior Center Advisory Committee.
ATTACHMENTS:
None.
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STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: December 17, 2018
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Nominations for the Residential Holiday Decorating Program
Prepared by: Rich Jochner, Recreation Supervisor
EXECUTIVE SUMMARY:
The Commission will discuss and vote on winners for the 2018 Dublin Residential
Holiday Decorating Program.
STAFF RECOMMENDATION:
Discuss and vote on winners for the 2018 Dublin Residential Holiday Decorating
Program.
FINANCIAL IMPACT:
The program cost of $216 was absorbed within the current operating budget.
DESCRIPTION:
The Dublin Residential Holiday Decorating program offers residents who decorate their
homes for the holidays to submit a nomination form to be considered for recognition by
the Parks and Community Services Commission and City Council. Individual homes are
judged based on the following four categories: Use of Lights, Lawn Display, Theme and
Best Overall. Winners will receive a yard sign and Certificate of Recognition from the
City Council.
Staff promoted the program through social media, the City's Website and press
releases. Residents interested in submitting a nomination form had until the deadline of
5:00 PM on Friday, December 7, 2018.
Twenty-one (21) nomination forms were received by the deadline. Homeowners were
able to select up to three categories on the nomination form. The following are the total
selected categories:
· Best Use of Lights = Seventeen (17)
· Best Lawn Display = Eleven (11)
· Best Holiday Theme = Eight (8)
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Program Judging & Nominations
The Parks and Community Services Commission judged homes entered in the contest
on their own time during from December 11 - 13, 2018. Commissioners were given an
evaluation form to fill out for each nomination. Nominations were judged on a number
scale of 1 to 5, with 5 being outstanding in the following categories:
§ Best Use of Lights - Unique design and creative use of lights
§ Best Lawn Display - Display and placement of decorations or animation on lawn
§ Best Holiday Theme - Story line and/or cohesive scene
§ Best Overall - Commissioner's choice (one (1) out of the twenty-one (21) entries)
Commissioners will present their nomination forms at the Commission meeting on
December 17, 2018. Commissioners will take a final vote and select the winners. Award
winners will be notified on December 18, 2018 and receive yard signs. Award winners
will also be invited to an upcoming City Council meeting to be recognized.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
As a courtesy, a copy of this Staff Report was sent to the applicants.
ATTACHMENTS:
None.
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