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HomeMy WebLinkAbout9-17-18 - PCSC AgendaSeptember 17, 2018 Dublin Parks & Community Services Commission Agenda Page 1 of 3 REGULAR MEETING Monday, September 17, 2018, 7:00 PM Dublin Civic Center, 100 Civic Plaza DUBLIN PARKS & COMMUNITY SERVICES COMMISSION A G E N D A • Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov) • A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a Parks & Community Services Commission Meeting or, in the event that it is delivered to Parks & Community Services Commission members less than 72 hours prior to a Parks & Community Services Commission Meeting, as soon as it is so delivered. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS 2.1. Introduction of Parks and Community Services Commissioner Joseph Wash ington The Commission will be introduced to the new Parks and Community Services Commissioner Joseph Washington. STAFF RECOMMENDATION: Welcome new Parks and Community Services Commissioner Joseph Washington. 2.2. Brief Informational Only Reports from the Youth Advisory and Senior Center Advisory Committees 2.3. Public Comment At this time, the public is permitted to address the Parks & Community Services Commission on non-agendized items. Please step to the podium and clearly state your name for the re cord. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Parks & Community Services Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Parks & Community Services Commission agenda. The exceptions under which the Parks & Community Services Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Parks & Community Services Commission with one single action. Members of the audience, Staff or the Parks & Community Services Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1. Minutes of the August 20, 2018 Regular Meeting of the Parks and Community Services Commission The Parks and Community Services Commission will consider approval of the minutes of the August 20, 2018 Regular meeting. STAFF RECOMMENDATION: Approve the minutes of the August 20, 2018 Regular meeting. September 17, 2018 Dublin Parks & Community Services Commission Agenda Page 2 of 3 4. WRITTEN COMMUNICATION - NONE 5. PUBLIC HEARING - NONE 6. UNFINISHED BUSINESS - NONE 7. NEW BUSINESS 7.1. Summer 2018 Quarterly Report The Commission will receive the Summer 2018 Quarterly Report on classes, activities, events and aquatic programming conducted during the months of June, July and August. STAFF RECOMMENDATION: Receive the report. 7.2. Tassajara Hills - Neighborhood Park Preferred Conceptual Design The Parks and Community Services Commission will receive a presentation on the preferred conceptual design for the new one-acre park at Tassajara Hills residential development. STAFF RECOMMENDATION: Receive the design presentation and public comment, and recommend approval of the preferred conceptual design to the City Council or provide alternate recommendation. 7.3. Review of Approved Capital Improvement Projects The Commission will receive a report of the current Capital Improvement Projects that affect the Parks and Community Services Department. STAFF RECOMMENDATION: Receive the report, ask questions and provide feedback as needed. 7.4. Upcoming Calendar of Proposed Commission Items for Fiscal Year 2018-19 The Parks and Community Services Commission will receive a report on the upcoming items in the coming year. STAFF RECOMMENDATION: Receive the report and provide feedback. 7.5. Contract Class Survey The Commission will receive a report summarizing responses received from a contract class survey that Staff conducted during the month of June 2018. STAFF RECOMMENDATION: Receive the report and provide feedback as needed. 8. OTHER BUSINESS Brief information only reports from the Commission and/or Staff, including committee reports and reports by the Commission related to meetings attended at City expense (AB1234). 9. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) September 17, 2018 Dublin Parks & Community Services Commission Agenda Page 3 of 3 If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 - 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and preserve our natural surroundings through environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs. Page 1 of 1 STAFF REPORT PARKS & COMMUNITY SERVICES COMMISSION DATE: September 17, 2018 TO: Honorable Chair and Commissioners FROM: LaShawn Butler, Parks & Community Services Director SUBJECT: Introduction of Parks and Community Services Commissioner Joseph Washington Prepared by: Micki Cronin, Parks and Community Services Assistant Director EXECUTIVE SUMMARY: The Commission will be introduced to the new Parks and Community Services Commissioner Joseph Washington. STAFF RECOMMENDATION: Welcome new Parks and Community Services Commissioner Joseph Washington. FINANCIAL IMPACT: N/A DESCRIPTION: Joseph Washington was appointed to the Parks and Community Services Commission by City Council on August 21, 2018. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: None. 2.3 Packet Pg. 4 Page 1 of 1 STAFF REPORT PARKS & COMMUNITY SERVICES COMMISSION DATE: September 17, 2018 TO: Honorable Chair and Commissioners FROM: LaShawn Butler, Parks & Community Services Director SUBJECT: Minutes of the August 20, 2018 Regular Meeting of the Parks and Community Services Commission Prepared by: Roel Blanco, Recording Secretary EXECUTIVE SUMMARY: The Parks and Community Services Commission will consider approval of the minutes of the August 20, 2018 Regular meeting. STAFF RECOMMENDATION: Approve the minutes of the August 20, 2018 Regular meeting. FINANCIAL IMPACT: N/A DESCRIPTION: The Parks and Community Services Commission will consider approval of the minutes of the August 20, 2018 Regular Parks and Community Services Commission meeting. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: 1. Minutes of the August 20, 2018 Regular Parks and Community Services meeting 3.1 Packet Pg. 5 PARKS & COMMUNITY SERVICES COMMISSION MINUTES Monday, August 20, 2018 Parks & Community Services Commission August 20, 2018 Regular Meeting P a g e | 1 A Regular Meeting of the Dublin Parks & Community Services Commission was held on Monday, August 20, 2018, in the Council Chamber. The meeting was called to order at 7:00 PM., by Chair Michelle Smith McDonald. 1. Call to Order and Pledge of Allegiance Commissioner Philip Tucker: Present, Commissioner Matthew Giller: Present, Commission Chair Michelle Smith McDonald: Present, Commissioner Vice Chair Tom Madigan: Present, Student Representative Shaina Goel: Present. Chair Smith McDonald led the Pledge of Allegiance. 2. Oral Communications 2.1. Introduction on La Shawn Butler The Commission was introduced to the new Parks and Community Services Director La Shawn Butler as outlined in the Staff Report. Mrs. Butler stated that she looked forward to working with the Commission. The Commission welcomed and congratulated Mrs. Butler on her new position. 2.2. Brief Informational Only Reports from the Youth Advisory and Senior Center Advisory Committees Staff, reported on the August 2, 2018 Senior Center Advisor y Committee meeting. Chair Smith McDonald introduced Shaina Goel as the new Student Representative of the Parks and Community Services Commission. Student Representative Shaina Goel stated that she is excited about her new role and is looking forward to working with the Commission. Student Representative Goel reported the upcoming Youth Advisory Committee meeting will be held on August 22, 2018 at the Dublin Senior Center. The Commissioners welcomed and congratulated Rep. Goel. 2.3. Public Comment None. 3. Consent Calendar 3.1.a Packet Pg. 6 Attachment: 1. Minutes of the August 20, 2018 Regular Parks and Community Services meeting (Parks and Community Services Commission Parks & Community Services Commission August 20, 2018 Regular Meeting P a g e | 2 RESULT: ADOPTED [UNANIMOUS] MOVED BY: Tom Madigan, Commissioner SECOND: Matthew Giller, Commissioner AYES: Tucker, Giller, Smith McDonald, Madigan, Goel 3.1. Approve the minutes of the June 18, 2018 Regular Meeting. ACTION: Approved as presented. 4. Written Communication - None 5. Public Hearing - None 6. Unfinished Business - None 7. New Business 7.1. Spring 2018 Quarterly Report Staff presented the specifics of the Dublin Preschool, After School Programs, Youth and Adult Sports, the Senior Center, Special Events and the Wave aquatic programs and activities, as outlined in the Staff Report. The Commissioners asked various questions and made comments on the baseball field at Fallon Sports Park, the Youth Job Fair, general pa rk maintenance and the Wave facility hours, the new concession stand and working with nearby companies to promote rentals at the Wave. The Commissioners thanked Staff for the report. 7.2. Dublin Library Quarterly Report - April-June 2018 Staff presented the specifics of the items as outline in the Staff Report. The Commissioners commented on and asked various questions regarding the Library meeting rooms, Library activities, volunteers, and number of borrowed items. Director Butler stated that in the future staff will provide Commissioners the Library report more advance and if Commissioners were to email questions in advance staff would be able to research and provide more detailed answers. 3.1.a Packet Pg. 7 Attachment: 1. Minutes of the August 20, 2018 Regular Parks and Community Services meeting (Parks and Community Services Commission Parks & Community Services Commission August 20, 2018 Regular Meeting P a g e | 3 The Commissioners thanked Staff for the report. 7.3. Park Wayfinding Signs Project Update Public Works Parks & Facilities Development Coordinator presented the specifics of the items as outlined in the Staff Report. The Commissioners commented on and asked various questions regarding the materials used, design and scale of the Wayfinding Signs, and project completion dates. The Commissioners thanks staff for the presentation. 7.4. Tassajara Hills - Neighborhood Park Public Design Workshop Public Works Parks & Facilities Development Coordinator presented the specifics of the items as outlined in the Staff Report. Melonie O'Sullivan of Gates and Associates Landscape Architectural firm presented three design concepts. Concept A - "Connections," Concept B - "Birds and Butterflies," and Concept C - "Agrarian." Ms. O'Sullivan shared a recent survey of community members preferring Concept B. The Commissioners commented on and asked various questions regarding restrooms, the amphitheater design, water play area, and outdoor gym. The Commissioners thanks Ms. O'Sullivan for the presentation. Director Butler requested the Commission recommend one design concept with added amenities for the next phase of design. The Commissioners discussed the design concepts and specific amenities. On a motion by Cm. Giller, seconded by Cm. Tucker, and by a vote of 5-0-0, the Commission recommends to City Council design Concept B - "Birds and Butterflies" with an outdoor gym and bike path terminus for the Tassajara Hills neighborhood park. 8. Other Business Brief information only reports from Commissioners and/or Staff, including committee reports and reports by Commissioners related to meetings attended at City expense (AB1234). 3.1.a Packet Pg. 8 Attachment: 1. Minutes of the August 20, 2018 Regular Parks and Community Services meeting (Parks and Community Services Commission Parks & Community Services Commission August 20, 2018 Regular Meeting P a g e | 4 Commissioners provided brief informational reports on events and meetings attended since the last Commission meeting. Staff provided program and event updates. Staff stated that the Parks and Community Services Commission and Human Services Commission will not merge. City Council will be appointing new Commissioners shortly. Director Butler informed the Commissioners that Assistant Director. Cronin will be taking over for Recreation Manager McPherson in the role Commission Liaison. The Commissioners thanked Ms. McPherson for her time with the Commission. 9. Adjournment Being no other business to discuss, Chair Smith McDonald adjourned the meeting at 8:02 PM. Minutes prepared by Roel Blanco, Recording Secretary. _____________________________________ Parks and Community Services Commission Chairperson ________________________________________ Micki Cronin Assistant Director of Parks and Community Services 3.1.a Packet Pg. 9 Attachment: 1. Minutes of the August 20, 2018 Regular Parks and Community Services meeting (Parks and Community Services Commission Page 1 of 15 STAFF REPORT PARKS & COMMUNITY SERVICES COMMISSION DATE: September 17, 2018 TO: Honorable Chair and Commissioners FROM: LaShawn Butler, Parks & Community Services Director SUBJECT: Summer 2018 Quarterly Report Prepared by: Micki Cronin, Assistant Director of Parks and Community Services EXECUTIVE SUMMARY: The Commission will receive the Summer 2018 Quarterly Report on classes, activities, events and aquatic programming conducted during the months of June, July and August. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: None. DESCRIPTION: The Parks and Community Services Department strives to develop and implement quality programs that strengthen community image, provide recreational experiences, and encourage healthy lifestyles. This is accomplished by offering innovative recreational and social activities and programs. Following is a summary of the classes, programs, events and aquatic programming held in the 2018 summer quarter. RECREATIONAL ACTIVITIES Recreational and leisure activities are classes and activities that serve participants of all ages and provide positive recreational experiences. By participating in these classes, community members are given the opportunity to enhance their health, well -being, and/or community connection. Classes provide opportunities to learn a new craft or refine current skills, as well as provide a venue to meet others in the community and recreate with friends. Many of the recreational and leisure activities are planned and implemented by contracted specialty instructors. Popular camps for youth this quarter included: Communication Academy, Bricks for Kids, CSC Gymnastics, dance, art, and cooking camps. Popular adult classes were 7.1 Packet Pg. 10 Page 2 of 15 Zumba and Bombay Jam. A total of 1,535 participants registered for recreational activities in 126 camps/classes held during the summer session. Recreational Activities Registration Comparison Registration Type 2018 2017 2016 2015 2014 Resident 1,401 1,307 1,299 1,105 949 Non-Resident 134 145 112 108 118 Total Registration 1,535 1,452 1,411 1,213 1067 Classes/Camps Held 126 124 118 116 114 Avg. Registration per Class 12.18 11.71 11.96 10.5 9.4 SUMMER CAMP PROGRAMS Camp Connector The Camp Connector program was offered at the Shannon Community Center (morning, noontime and afternoon) and new this year, at Emerald Glen Park was an afternoon (PM) connector program. The program offered parents the opportunity to register for morning extended care from 7:30 to 9:00 AM, Noontime transition from 12:00 to 1:00 PM and afternoon extended care from 4:00 to 6:00 PM. A total of 526 participated in the program. The Camp Connector program provided campers with extended care options each week plus the ability to combine morning and afternoon camps into a unique full day experience. Recreation staff provided supervision during extended care and transitioned campers between morning and afternoon camps. Camp Emerald Glen afternoon connector program attributed to the increase in registration. Camp Connector Registration Comparison 2018 2017 2016 2015 2014 AM 140 111 144 132 -- Noon 118 151 260 333 297 PM 268 186 192 239 -- Total Registration 526** 448* 596 704 297 *Connector Program offered at Shannon Community Center since previous location were cancelled due to low enrollment. ** Camp Emerald Glen PM Connector Program offered this year Camp Shamrock and Camp Dublin Camp Shamrock is a half-day camp for children three to five years of age and was offered at the Shannon Community Center. There were 96 preschool age children registered for the five-week camp which revolved around themes and play. During Camp Shamrock, children were able to explore many activities including crafts, son gs and stories. 7.1 Packet Pg. 11 Page 3 of 15 Camp Dublin was offered for one week at Dublin Heritage Park and Museums. Children experienced a traditional style day camp and participated in nature exploration, outdoor activities, crafts and demonstrations. A half-day camp was offered for preschool age children from 9:00 AM to 12:00 PM and a half -day camp for children six to 12 years of age from 1:00 PM to 4:00 PM. This year, a total of 25 participants registered in preschool age Camp Dublin. The six to 12 age Camp Dublin was cancelled due to low enrollment. Camp Shamrock and Camp Dublin Registration Comparison Registration Type 2018 2017 2016 2015 2014 Resident 109 165 125 154 154 Non-Resident 12 9 8 8 6 Total Registration 121* 174 133 162 160 * Contractors offered more camps East Bay Explores Day Camp This full-day camp is for children in first through sixth grades and includes crafts, games, sports, excursions and discover hidden gems of the East Bay. Camp took place Monday through Friday from 9:00 AM to 4:00 PM for nine weeks. The program was based in the “Nature Nook” at the Shannon Community Center. The program included either weekly excursions (Adventure Playground, Chabot Space and Science Center and Arden Wood Farms) or guest speakers (Children’s Discovery Museum, Alameda County Fire Department, Oakland Mobile Zoo, Mad Science, Lindsey Wildlife Museum and Dublin’s Environmental Services Division). On Tuesdays, campers went to The W ave for a day at the pool. A total of 306 youth participated in East Bay Explores Camp this summer. East Bay Explores Camp Registration Comparison Registration Type 2018 2017 2016 2015 2014 Resident 282 238 206 231 274 Non-Resident 24 18 6 3 10 Total Registration 306 256 212 234 284 Camp Sunrise and Camp Emerald Glen These summer camp programs are half -day camps held at park sites for children entering first through fifth grades. The camps provide a fun and healthy alternative for children to be outdoors and play in a safe and supervised environment. Camp Sunrise at Shannon Park took place Monday through Friday from 9:00 AM to 12:00 PM for nine weeks. Participants enjoyed activities which included games, sports, and special events. New this year, Camp Emerald Glen, took place Monday through Friday from 12:00 PM to 4:00 PM for nine weeks. Campers enjoyed visits to the Children’s Museum, 7.1 Packet Pg. 12 Page 4 of 15 Emerald Park amenities and visiting The W ave twice a week on Tuesdays and Thursdays. Camp Sunrise and Camp Emerald Glen Registration Comparison Registration Type 2018 2017 2016 2015 2014 Weekly Registrations 573 336 351 400 568 Total Registration 573* 336 351 400 568 *Camp Emerald Glen was offered this year. Dublin L.E.A.D. Program The Dublin L.E.A.D. (Leadership-Experience-And-Development) program was open to teens entering seventh grade or higher. Participants receive training on a variety of job - related skills including resume writing, job search techniques and interview skills. Additional topics included how to lead an activity, how to engage participants, water safety skills, playground park safety and supervising participants. Teens who participated in past teen volunteer programs for more than two summers had an active role in coordinating and implementing weekly camp act ivities, coordinating weekly trainings and mentoring new volunteers. This summer 47 L.E.A.D. Leaders logged a total of 3,453 hours. The L.E.A.D. Leaders gave an average of 60 hours this summer to the various camps offered by the department. Sixty-one applications were received by the deadline. All applicants were invited to interview, however eight of the applicants did not show -up for their interview. Out of the 53 applicants interviewed, 47 enrolled in the program. Participants assisted with swim lessons, camps (Camp Sunrise, Camp Dublin and East Bay Explores), the Senior Center’s lunch program and special events (Picnic Flix and Summer Concerts). L.E.A.D. Participation Comparison Registration Type 2018 2017 2016 2015 2014 Resident 40 46 62 61 75 Non-Resident 7 4 6 4 0 Total Registration 47 50* 68 65 75 Total Volunteer 3,453 3,364 3,187 3,230 3,646 Hours *With the opening of The Wave, teens ages 15 and older were able to apply and be hired for summer positions. FAMILY SERVICES After School Recreation The After School Recreation Program is for children in first through fifth grades. The program operates on school days at all public elementary schools in Dublin and the program begins once the children are released from school and ends at 5:45 PM. Participants engage in activities such as indoor and outdoor games, crafts, and quiet 7.1 Packet Pg. 13 Page 5 of 15 time for homework. The program began Tuesday, August 14, 2018 with 449 participants registered for Session I. This year, Cottonwood Elementary was added and only full -session spots were offered to accommodate more participants. *Kolb Elementary enrollment decreased is due to the opening of Cottonwood Creek School. *Previous registration information was present in the Fall Quarterly report after school had been in session for two months. Student Union After School Program The Student Union After School Program is designed specifically for middle school students, and places emphasis on academic assistance and recreation enrichm ent. This program provides students a safe environment to engage in positive activities that help to enhance their social, intellectual, physical and emotional de velopment. The program is held at Wells Middle School, Fallon Middle School and added this year Cottonwood Middle School. The program offers a variety of fun activities, including educational programs, sporting activities, arts and crafts, science projects and musical activities. The program also features the popular Homework Club. The Homework Club has a credentialed teacher that provides homework assistance during the first hour of the program each day. The program began Tuesday, August 14, 2018 with 115 participants registered for Session I. This year, Cottonwood Creek School was added and only full-session spots were offered to accommodate more participants. 7.1 Packet Pg. 14 Page 6 of 15 *Previous registration information was present in the Fall Quarterly report after school had been in session for two months. PRESCHOOL Dublin Preschool Program The Dublin Preschool Program is a recreation-based preschool program that provides an opportunity for social and educational development under the instruction of qualif ied early childhood educators. Children in this program participate in games, learning activities, outdoor play, arts and crafts, music, story time, and circle time. The preschool program operates in three classrooms (two at Shannon Community Center and one at Dublin Elementary) and offers a total of five classes. Classes are offered in two -day per week and three-day per week combinations during the mornings located at the Shannon Community Center. There is also a four-day per week class option for four-year-olds during the mornings at Dublin Elementary School. Dublin Preschool began on Monday, August 27, 2018 with a total of 116 registrations for Session I (72 registrations for the four-year-old classes and 44 registrations for the three-year-old classes). The decrease in registration was due to the Tuesdays and Thursdays three-year-old’s afternoon class and Monday through Thursday four -year- olds afternoon class being cancelled due to low enrollment. * Tuesdays and Thursdays three-year-old afternoon class and Monday through Thursday four-year-old afternoon class being cancelled due to low enrollment. **Monday, Wednesday, Friday four-year-old afternoon class was cancelled due to low enrollment *** With the closing of Emerald Glen Activity Center in 2014, Preschool has operated at Shannon Community Center and Dublin Elementary, and offered eight classes instead of 11 classes. 7.1 Packet Pg. 15 Page 7 of 15 “Little Lovies” Story Time This year, the Little Lovies program was offered for two sessions (six weeks each) during June through August; Monday through Thursday from 9:00 AM to 11:00 AM. A combined total of 59 children were registered for the summer. “Little Lovies” Registration Comparison Registration Type 2018 2017 2016 2015 2014 Resident 57 44 46 45 45 Non- Resident 2 4 2 3 4 Total Registration 59* 48 48 48 49 *Two Sessions offered this summer SPORTS Adult Bocce Leagues Two bocce leagues began in July and concluded in September. Games are held o n Wednesday and Friday evenings at the new bocce courts at Fallon Sports Park. Adult Bocce League Registration Comparison *Two leagues offered Adult Softball Leagues During the summer, two adult softball leagues were conducted with a total of 28 teams. One league was a Men’s “C/D” league that played on Tuesday evenings and the other was a Coed “D” league that played on Thursday evenings. The leagues began in June and concluded in August . Games are held at Fallon Sports Park. Adult Softball League Registration Comparison Teams 2018 2017 2016 2015 2014 Coed “D” 14 12 10 11 9 Men’s “D” 14 12 6 10 10 Total Registration 28 24 16 21 19 Junior Warriors Summer Youth Basketball Camp The Junior Warriors Youth Basketball camp operates for six-weeks at Stager Community Gymnasium. A total of 196 youth participated in coed divisions grades Teams 2018 2017 2016 2015 2014 Coed 16* 8 8 9 8 7.1 Packet Pg. 16 Page 8 of 15 kindergarten through seventh grade. The camp offers one clinic and one game per week, except for the fifth through seventh grade division which had no clinic and two games per week. Youth Basketball (Junior Warriors) League Registration Summary Divisions 2018 2017 2016 2015 2014 K 39 18 44 43 45 1st Grade 43 35 42 43 44 2nd Grade 32 42 45 45 44 3rd & 4th Grades 42 48 41 45 42 5th – 7th Grades 40 39 41 43 46 Total Registration* 196 182* 213 219 221 *The decrease in registration is contributed to Dublin Unified School District changing the age requirement for entering Kinderga rten from 4 ½ to 5 years old. Contracted Sports and Fitness Programs The City offers several sports and fitness classes through independent contractors. During the summer, contracted camps and classes were offered through Arora Tennis, Cadence Basketball, Challenger Sports, Club VIP Volleyball, Dublin Basketball, 50/50 Cheer and Tumbling, Dublin United Soccer, Kidz Love Soccer, Make Me a Pro, Skyhawks Sports, Wee Hoop, World Cup Soccer and a full -day sports, music and STEM camp from Take 1 Sports. A total of 1,648 participants registered for summer contracted sports programs and camps. Contracted Sports Registration Comparison Camp/Program 2018 2017 2016 2015 2014 Arora Tennis (adult) 29 25 23 23 46 Arora Tennis (youth) 228 237 499 644 467 Arora Tennis (cardio fitness) 10 6 15 33 28 Arora Tennis (one on one) 221 194 245 28 50 Arora Tennis (camps)* 387 339 - - - Cadence Basketball 27 40 52 39 - Challenger Sports (British Soccer) 30 15 13 28 13 Club VIP Volleyball 27 36 30 48 21 Dublin Basketball 140 137 133 124 76 50/50 Cheer and Tumbling 24 26 18 - - Dublin United Soccer 31 39 39 54 41 Kidz Love Soccer 174 159 153 202 169 Make Me a Pro 55 50 93 133 84 Skyhawks Sports 150 171 198 376 239 Take 1 Sports 42 20 41 9 - Wee Hoop 42 58 50 47 55 World Cup Soccer 31 42 18 23 - Total Registration 1648 1,594* 1,620 1,811 1,289 7.1 Packet Pg. 17 Page 9 of 15 *prior to 2017, youth tennis camps and youth classes were combined. DUBLIN SENIOR CENTER The Dublin Senior Center offers activities and events that promote healthy living for seniors, and the opportunity to build new friendships through recreation. The following is a summary of attendance, programs, activities and volunteer hours: Senior Center Attendance Comparison Attendance Type 2018 2017 2016 2015 2014 Total Attendance 25,350 26,161* 15,038 14,379 14,838 Avg. Daily Attendance 276 288 231 221 280 Programs & Drop-In 10,495 11,041 12,218 11,685 11,764 Total Volunteer Hours 2,852 3,836 4,188 3,209 4,360 *Since 2017 a door counter is now used to provide an accurate count of daily facility entries while previously the count was estimated based on the programs and classes offered. In June, an electronic check-in-and-out system for the volunteers was implemented at the Senior Center. Staff believes this will more accurately track the volunteer hours. When compared to the previous summer quarter, a few volunteers took significant time off during the summer. Staff expects these numbers to increase in the future with the return of these volunteers and new fall programs. The daily lunch program served 1,729 lunches during summer. Programs at the Senior Center continue to show large participation numbers for summer are: The Line Dance classes, Bridge, Ping-Pong, and the Melody Minstrels Jam Sessions. The Trail Trekkers and Tai Chi programs have also shown increased participation this season. The following events and tours occurred during the spring: June • On Saturday, June 2, 2018, travelers took a trip to Capitola. • On Wednesday, June 20, 2018, participants of the Senior Center were given the opportunity to attend free hearing screenings and hearing aid cleanings provided by Connect Hearing. July • On Saturday, July 21, 2018, travelers took a trip to Mission Dolores & St. Francis of Assisi Shrine, in San Francisco. August • On Saturday, August 18, 2018, the Senior Center partnered with the Dublin Senior Foundation to provide a Hawaiian Luau BINGO Feast event. SPECIAL EVENTS 7.1 Packet Pg. 18 Page 10 of 15 Family Campouts Family Campouts provide an opportunity for families to experience outdoor camping in Dublin. The Campouts are especially popular with those who are camping novices. This year, the Parks and Community Services Department offered three Family Campouts: Emerald Glen Park (June 23-24), Alamo Creek Park (July 28-29) and at Schaefer Ranch Park (August 11-12). Each Campout included a unique, featured presentation, with East Bay Nature leading a birdwatching walk at Emerald Glen Park, and The Pollinator Posse offeri ng crafts to encourage butterflies and bees in one’s garden at Alamo Creek Park and Shed Skin Reptiles, presenting a program featuring about two dozen species of snakes, lizards and tortoises a at Schaefer Ranch Park. Each campout also included a schedule of traditional camp activities, including outdoor games, arts and crafts, and an evening campfire with songs followed by s’mores. Two meals are included: a barbeque dinner, cooked by the Dublin Lions Club, and breakfast. Combined attendance at all three campouts was 649, up slightly from the previous year. Family Campout Attendance Comparison - Emerald Glen Park 2018 2017 2016 2015 2014 Total Registration 227 213 201 250 239 Family Campout Attendance Comparison - Alamo Creek Park 2018 2017 2016 2015 2014 Total Registration 228 192 212 235 205 Family Campout Attendance - Schaefer Ranch Park 2018 2017 Total Registration 194 215 Picnic Flix The City’s popular outdoor “Picnic Flix” Friday evening movie series drew large crowds to enjoy free movies at Emerald Glen Park. Movies shown this summer were Moana (June 15), Star Wars: The Force Awakens (July 20), and Sing (August 17). All titles were selected from audience suggestions given on surveys from the prior year. Food vendors sold kettle corn, smoothies/ice cream, and water and snacks to movie viewers. Sponsors provided various children’s activities and prize drawings in the two hours p rior to the movie. A Star Wars fan club provided costumed Storm Troopers for a dramatic entrance and photo opportunity prior to that movie. Picnic Flix Attendance Comparison 2018 2017 2016 2015 2014 Total Estimated Attendance 2,600 2,700 2,900 2,500 3,200 7.1 Packet Pg. 19 Page 11 of 15 Farmers’ Markets The Farmers’ Market was held Thursday evenings, April through September, in the plaza area in front of the new aquatic complex, The Wave. Pacific Coast Farmers Market Association, which tracks Farmers’ Market attendance, reported an average attendance of 1,800-2,000, and as many as 2,500 on a concert night. Attendance jumped sharply mid-season last year when the market moved to its new location. As this was the first full season in the new location, the jump in attendance is particularly impressive. It is expected to level off next year. A free summer concert series was held during the City-sponsored Farmers’ Market on “First Thursdays,” May through September. Concerts features the rock band Kingsborough, Santana tribute band Caravanserai, pop cover band IdeaBand, Zydeco musician Andre Thierry and The Unauthorized Rolling Stones tribute band. On August 23, the Farmers’ Market included the unveiling of the new public art piece “Thank You, Water,” by sculptor Todji Kurtzman. The new sculpture consists of a female water spirit, who stands at the center of Farmers’ Market row, casting a stone through time in a series of bronze splashes that extend along the plaza to the front door of The Wave. The splashes feature cymatic patterns created by the voiceprints of community members. The artist, community members who participated in the project, and City officials were in attendance for the unveiling. Farmers Market attendance, including concerts Attendance 2018 2017 2016 2015 2014 Total Estimated TBD 10,600 7,500 5,000 750 Tuesday Night Concerts A Tuesday night concert series was also held at Emerald Glen Park Amphitheater. This is the second year Dublin has offered the series. The concert series featured: Bollywood and blues musician Aki Kumar (6/12), Cheza Nami African drumming and dance (7/10), and Free Dive groove-style jazz (8/14). Tuesday concerts also featured beer and wine for sale and food trucks that provided various food offerings. Unseasonably cold weather affected the turn-out at the final Tuesday concert of the season. Tuesday Night Concerts 2018 2017 Total Estimated Attendance 900 1,025 THE WAVE- AQUATIC PROGRAMS The Wave Waterpark The second season of The Wave waterpark consisted of full access to the waterpark aquatic amenities from 11:00 AM – 6:00 PM. Visitors were able to purchase a full day ticket for the 11:00 AM – 6:00 PM time, or a reduced-price ticket for use of the park between 3:00 – 6:00 PM. The Wave opened for waterpark operation on Memorial Day weekend. The waterpark was open daily from June 2 - August 10, 2018. The Wave 7.1 Packet Pg. 20 Page 12 of 15 waterpark transitioned to weekends only operations on August 11 through Labor Day, Monday, September 3, 2018. This was the firs t season we sold season passes. They were available for residents only and valid Monday–Thursday, during the waterpark season (45 days total). The Wave was open for a total of 83 days of waterpark operation including Memorial Day, 4th of July, and Labor Day holidays. Wave Waterpark Admissions Admission Type 2018 2017 Full Day 27,587 43,285 After 3:00 p.m. Military 9,021 14,618 860 N/A Groups 3,420 N/A Total Attendance 40,888 57,903 Season Passes Sold 2018 2017 Passes Sold 114 N/A Total Scans 444 N/A Rentable Shade Areas Guests of the waterpark could enhance their visit by renting a group area, a cabana, or a luxury lounge. Group areas include a large shade canopy with up to six picnic tables. Each group area seats 30-60 people and can be combined to accommodate groups up to 200 people. Three cabanas are available for reservation for $80 per day, per cabana. Each cabana featured a 10 ft. x 10 ft. covered structure with patio furniture and a table . This year we also rented our luxury lounges, which are a shaded lounge built for two and available for reservation for $40 per day. Shade Area Reservation 2018 2017 Group Area 42 96 Cabana 194 199 Luxury Lounge 367 N/A Total Reservations 603 295 Birthday Party Program The Wave birthday party package consists of a full admission to the waterpark, a reserved table with an umbrella for the party, choice of three meal options that include juice and apple slices, and a novelty item. Friday, Saturday, and Sunday were the high use days for the birthday party package. Birthday Party Packages 7.1 Packet Pg. 21 Page 13 of 15 Party Package 2018 2017 Packages Sold 107 147 Total Attendance 1,313 2,065 Private Pool Rentals Community groups, businesses, and individuals can rent the community room and each amenity at The Wave individually or in any combination, including a full facility buyout. The Wave is available for private rentals when it is not in use for programs or recreational swimming. Rental attendance is determined by the party host. Private Pool Rental Attendance 2018 2017 Number of Rentals 12 6 Number of Participants 1,620 1,155 Swim Lessons The Wave Swim School is open year-round in the Natatorium. Lessons are programmed for beginning through advanced levels and are available for children six months and older through adults. The Natatorium provides a comfortable ind oor swimming environment and was specifically designed as a teaching pool with three teaching bays and lap lane space. Swim Lessons Level 2018 2017 Parent/Infant 306 299 Preschool (3-5 years) Youth (6-12 years) Teen & Adult Groups 805 1,368 181 240 577 1448 202 Total Registration 2,900 2,526 Wave Fitness Program The Wave’s fitness programs include Aqua Zumba, Aqua Aerobics, Lap Swimming and Water Walking. Aqua Zumba Aqua Zumba® is a fun exercise class to music in the water. The workout focus is on cardio-conditioning and body-toning; increasing muscle strength, endurance building, and flexibility. Two sessions of five to six classes each were offered for summer on Saturdays at 8:30 AM. Aqua Zumba Registration Type 2018 Resident 17 7.1 Packet Pg. 22 Page 14 of 15 Non-Resident 11 Total Registration 28 Aqua Aerobics Aqua Aerobics is a new low impact, easy paced fitness class which improves cardio fitness, tones and sculpts. The class uses the natural resistance and buoyancy of water against one’s body to provide a wide variety of conditioning activities with no impact on joints. No swimming required. One session of six classes were offered for summer on Wednesdays at 7:00 PM. Aqua Aerobics Registration Type 2018 Resident 14 Non-Resident 6 Total Registration 20 Lap Swimming and Water Walking Participants have the option to purchase a daily admission fee or a Fitness Convenience Pass for pre-paid admissions at a discounted rate. Lap Swimming includes morning and evening sessions on weekdays and weekends. Junior Fitness Swimming for ages 10-12 was added. (Convenience Passes were not offered in Summer 2017). Lap Swimming and Water Walking Admission Type 2018 2017 Daily Drop-in Admission 679 1212 Convenience Pass Visits 1,430 Convenience Passes Sold 361 Dublin Green Gator Swim Team The Dublin Green Gator Swim Team was open to any child who had not reached their 19th birthday by June 1. The Green Gators participate in the Tri-Valley Swim League and the team is dedicated to improving stroke technique, building endurance, creating teamwork, and providing a fun experience to boost swimmer confidence. Practices were held daily from the week before Memorial Day through the third week in July. The season culminates with the league championship meet. The Green Gator Swim Team finished the dual meet season with a perfect record of seven wins and zero losses and placed first at the league championship meet. This was the fo urth consecutive year the team has won the League Championship. The Tri-Valley Swim League establishes a maximum number of swimmers per meet, so this program’s capacity must conform to those limits. Following is a summary of registration: 7.1 Packet Pg. 23 Page 15 of 15 Swim Team Registration Registration Type 2018 2017 Resident 141 140 Non-Resident 0 0 Total Registration 141 140 Dublin Junior Green Gator Swim Team The Junior Green Gator swim team gives participants the opportunity to learn about competitive swimming in a non-competitive environment. Practices were scheduled three days a week and participants showcased their improvement during two non - competitive practice swim meets. Following is a summary of registration for summer: Junior Swim Team Registration Registration Type 2018 2017 Resident 165 118 Non-Resident 8 8 Total Registration 173 126 NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: None. 7.1 Packet Pg. 24 Page 1 of 2 STAFF REPORT PARKS & COMMUNITY SERVICES COMMISSION DATE: September 17, 2018 TO: Honorable Chair and Commissioners FROM: LaShawn Butler, Parks & Community Services Director SUBJECT: Tassajara Hills - Neighborhood Park Preferred Conceptual Design Prepared by: Rosemary Alex, Parks and Facilities Development Coordinator EXECUTIVE SUMMARY: The Parks and Community Services Commission will receive a presentation on the preferred conceptual design for the new one-acre park at Tassajara Hills residential development. STAFF RECOMMENDATION: Receive the design presentation and public comment, and recommend approval of the preferred conceptual design to the City Council or provide alternate recommendation. FINANCIAL IMPACT: There is no financial impact associated with this item. The Developer, Toll Brothers, entered into a Park Improvement Agreement with the City to complete the design and construction of the park for an established construction budget of $1,053,000. In exchange, the Developer will receive fee credits, up to the amount allowed in the Public Facility Fee Program, as outlined in the Agreement. DESCRIPTION: In sequence with the new Tassajara Hills housing development, the residential developer Toll Brothers is working with the City of Dublin to facilitate the design and construction of a new one-acre park. On August 20, 2018, the first community workshop was held with an estimated 15 attendees participating. Representatives from Gates and Associates Landscape Architectural firm presented three conceptual park designs. These included; Concept A - Connections, Concept B - Birds and Butterflies and Concept C - Agrarian. The public meeting included direct feedback on the designs along with a written survey. The public input indicated a desire for Concept B - Birds and Butterflies for both the layout and the theme as shown in the survey results (Attachment 1). In addition, the top five preferred elements included the following: 1) Play Areas 7.2 Packet Pg. 25 Page 2 of 2 2) Picnic Areas 3) Stepped Amphitheater 4) Butterfly Garden - Concept B 5) Shade Sails - Concept B 6) Walking Path (tied with Shade Sails for 5th) Following the public workshop Staff and the Landscape Architect presented the results of the public feedback including survey preferences at the August 20, 2018 Commission meeting. Upon receiving public input and deliberating the Commission endorsed Concept B -Birds and Butterflies. Further, the Commission recommended that the designer investigate the addition of the outdoor exercise equipm ent, bike path trailhead and the Agrarian design themes for inclusion in the preferred conceptual design. Tonight’s presentation reflects the public input as well as recommendation from the last Commission Meeting. NOTICING REQUIREMENTS/PUBLIC OUTREACH: Staff worked with Toll Brother to notify residents and individuals who are under contract for new homes to invite them to the Parks and Community Services Commission meeting. ATTACHMENTS: 1. Tassajara Hills Park Community Meeting #1 Survey Results 7.2 Packet Pg. 26 Gates + Associates Landscape ArchitectureTassajara Hills Park - Public Meeting #1 Feedback22-Aug-18These results are from the first public meeting held on 8/20 from 6:30pm-7:30pm at City Hall. 15 surveys were collected from the current and future Tassajara Hills residentsSurvey QuestionNo. of Responses1Which park concept design theme do you prefer?a. Concept A - Connections2b. Concept B - Birds and Butterflies12c. Concept C - Agrarian12Which park layout configuration (uses, amenities, circulation) do you prefer?a. Concept A - Connections4b. Concept B - Birds and Butterflies9c. Concept C - Agrarian33 Which park concept - overall - do you prefer? Why?a. Concept A - Connections3b. Concept B - Birds and Butterflies9c. Concept C - Agrarian24 Would you change anything about your preferred concept?5 What are your top 5 elements within all concepts?a. play areas12b. picnic areas10c. volleyball - concept a2d. walking path 8e. trailhead - concept a1f. stepped amphitheater10g. shade structure - concept a3add BBQsComments1. More picnic area, shade covered picnic area1. More usable space/seating (vs. butterfly garden)2. Seems to have everything, like a lot of shade trees and sloped lawn.3. I like the amphitheater style of seating, pathway in a circle that gives better look/sight on all directions.Concept A - Connections:1. Picnic area #6 breaks up field, solid/permanent shade, add more trees for secondary shade, splash pad/wet area would be welcome.2. Some fountains. Lower elevation with steps similar to B + C plan.3. add a few gym equipment (scattered), sand area, rock climbing, grill area near picnic tables4. more shade and trees. Bosque of trees concept for B is preferred. Less hardscape that amplifies heat and prefer shrub and plants that help cool the area.Concept B - Birds and Butterflies:1. Yes, I would like to see a basketball area2. Amphitheater seating from connections plan (a) in the plan (b)3. Water fountain/water fall4. outdoor gym in B plan5. as many large trees as possible. any chance of a basketball hoop? Even just on or a 1/2 court6. more of an open walking trail areaConcept C - Agrarian:1. adding a tennis court and basketball court.1. I like the trees and shaded areas. Dublin is too hot in the summer to enjoy parks with no shade2. more grass play area and more shade3. I liked the play structures and the shaded areas for the picnic tables.basketball (2)7.2.aPacket Pg. 27Attachment: 1. Tassajara Hills Park Community Meeting #1 Survey Results (Tassajara Hills Neighborhood h. shade sails - concept b8i. shade structure - concept c6j. butterfly garden - concept b9k. outdoor gym - concept c76 Do you have any additional comments about the design of the (3) park concepts?1. Basketball court for teenagers please2. Splash pad3. I like the flow on A+B. Really like the amphitheater idea, needs a lot of trees for shades and play areas.4. Easy access to restroom, more trees, flower plants5. water fountains, bathrooms, waterfall, more trees6. I do like the ability to gather as a community - a few BBQ areas would be good.7. innovative play structures like the ones in Rancho San Ramon Community Park8. Water trails/play area like in San Ramon Central Park9. Public restrooms for the public so that they are not using the community clubhouse?10. Picnic grilling area is great. how about a water feature for kids in the summer?11. For the design of B, more picnic areas12. For the design go C, a little more grass areas13. suggestion: adding electrical outlets at picnic areas14. Love to have tennis court15. Love to have basketball court7.2.aPacket Pg. 28Attachment: 1. Tassajara Hills Park Community Meeting #1 Survey Results (Tassajara Hills Neighborhood Page 1 of 5 STAFF REPORT PARKS & COMMUNITY SERVICES COMMISSION DATE: September 17, 2018 TO: Honorable Chair and Commissioners FROM: LaShawn Butler, Parks & Community Services Director SUBJECT: Review of Approved Capital Improvement Projects Prepared by: Micki Cronin, Assistant Director Parks & Community Services Dept. EXECUTIVE SUMMARY: The Commission will receive a report of the current Capital Improvement Projects that affect the Parks and Community Services Department. STAFF RECOMMENDATION: Receive the report, ask questions and provide feedback as needed. FINANCIAL IMPACT: Park improvements are included the General Fund, IT Fund, Community Benefit Payments, and Internal Service Fund. The Public Art Capital Improvement projects are funded from the Public Art Fund. DESCRIPTION: Parks Capital Improvement Projects Tassajara Hills Neighborhood Square (Formerly Moller Ranch) (PK0118) This project provides for the design and construction of a 1.08 -acre neighborhood square in the Tassajara Hills development (formerly Moller Ranch). The land for the park was dedicated by the developer. In accordance with an agreement approved by City Council on September 19, 2017, the park will be designed and constructed by the developer in exchange for credit toward Public Facility Fees for Neighborhood Park Improvements. The developer will receive credits equivalent to $777,600, based upon park area of 1.08 acres and the per acre improvement cost in the Public Facilities Fee program. The neighborhood square will be designed in accordance with the Neighborhood Square Standards contained in the Parks and Recreation Master Plan. 7.3 Packet Pg. 29 Page 2 of 5 On August 20, 2018, the Commission reviewed three design concepts and provided direction to staff and the design team on a preferred concept plan. The Commission will review the preferred park design at the September 17, 2018, meeting and be requested to provide comment on the design and recommendations to the City Council. Clover Park and Sunrise Park (PK0117) This project provides for the design and construction of a 10.75-acre nature community park and the adjacent 2.0-acre neighborhood square in the Irongate Development, bordered by Central Parkway in the north, Dublin Boulevard in the south, and Lockhart Street and Fallon Road to the east and west. The City Council approved a concept plan and authorized proceeding with design for Clover Park in September 2016. The City Council approved the Park Improvement Agreement for Sunrise Park in December 2015 and the park design was appro ved as part of the Irongate Development. The land for the parks was dedicated by the developer. In accordance with agreements approved by the City Council on July 21, 2015 and December 15, 2015, the parks will be constructed by the Developer in exchange for credit toward Public Facility Fees for Nature Community Park Land Improvements and Neighborhood Park Improvements. The developer is anticipated to solicit construction bids for the project by the end of September 2018. Construction is anticipated to be completed by fall 2019. Events staff will coordinate a park opening event once Public Works confirms the date by which the turf will be established. Dublin Sports Ground Rehabilitation (PK0518) This project provides for the rehabilitation of the playground and restroom facilities at the Dublin Sports Grounds located at Dublin Boulevard and Civic Plaza. The rehabilitation will include the design and construction of an all-abilities, all-inclusive playground, restroom facility, picnic area, and pathways to provide improve accessibility to park features and fields. Project design will commence this fiscal year and the Commission will participate in community workshops and engagement, with construction anticipated to begin in 2019. Don Biddle Community Park (PK0115) This project provides for the design and construction of a 30-acre community park in the Boulevard development, within the Dublin Crossing Specific Plan. The park will be located between Dublin Boulevard, Scarlett Drive, Horizon Parkway, and Columbus Street. The park may be built by the Boulevard Developer in two phases. The conceptual plan was approved by the City Council on January 9, 2018. The plan includes tennis courts, basketball courts, a picnic and BBQ area, a great lawn (multi-use lawn area), playgrounds, parent paddock, community garden, and other amenities. The first phase should start construction in Spring of 2019. 7.3 Packet Pg. 30 Page 3 of 5 In accordance with the Dublin Crossing Development Agreement, the Developer is responsible for project costs up to $12,857,142. The City is responsible for reimbursing the Developer for project costs that exceed that amount. Fallon Sports Park – Phase 3 (PK0119) This project provides for the design and construction of the remaining 14 acres of Fallon Sports Park, referred to as the Upper Terrace. The design is dependent upon an update of the Fallon Sports Park Master Plan to include an option for a cricket field and batting cages. Fallon Sports Park is a 60-acre community park bordered by Fallon Road, Central Parkway, Lockhart Street and Gleason Drive. Phases I and II of the park have been completed and Phase III represents the final phase of design. Subject to an update of the Fallon Sports Park Master Plan, design options for Phase III will be completed in Fiscal Year 2018-2019. Mape Memorial Park Playground Replacement (PKNEW3) This project provides for the design and replacement of play equipment at Mape Memorial Park, a 2.68-acre neighborhood park located west of San Ramon Boulevard on Mape Way. Mape Memorial Park was previously renovated in 1997. The renovation included several improvements, including the re-construction of two play areas, one area designed for ages 2-5 and the other area designed for older children. The existing play areas are at the end of their useful life and need to be replaced. Project design will begin this Fiscal Year. Wallis Ranch Community Park – Phase 1 (PKNEW2) The Wallis Ranch Community Park consists of three separate parcels totaling 8.85 acres in the Wallis Ranch development. The Phase I park project will provide for the design and construction of a community park on the two parcels adjacent to Tassajara Road totaling 4.86 acres. The project will be designed to the Community Park standards contained in the Parks and Recreation Master Plan. Park amenities could include: play area, picnic facilities, turf area, natural area, restrooms, pathways, lighting, and irrigation and landscaping. Design and construction of Phase II of the park, on the remaining 3.99-acre parcel, is planned for future years, beyond the five-year Capital Improvement Program. Depending upon available funding, conceptual design of the Phase 1 project is scheduled to begin in Fiscal Year 2020-2021. Jordan Ranch Neighborhood Square (PKNEW4) This project provides for the design and construction of a 2.0-acre neighborhood square in the Jordan Ranch Development. The neighborhood square will be designed in accordance with the Neighborhood Square Standards contained in the Parks and Recreation Master Plan. The planning and construction is subject to available funds in the Public Facility Fee Program. Depending upon available funding, conceptual design is scheduled to begin in Fiscal Year 2020-2021 Public Art Capital Improvement Projects 7.3 Packet Pg. 31 Page 4 of 5 Public Art - Don Biddle Community Park (PK0217) This project originally included two phases - a Veterans Art piece honoring all former and current military service personnel, and infrastructure for a temporary sculpture garden. The design for the Veterans Art was selected and approved by City Council, and the piece is currently in fabrication. Additionally, the CIP calls for funding additional public art but City Council has not discussed those options at this time. Public Art - The Park at Tassajara Hills (Formerly Moller Ranch Neighborhood Square) (PK0218) No City Council action has been taken yet. As park completion is slated for Spring 2020, Staff anticipates that artist selection will take place in Spring 2019. Public Art - Clover and Sunrise Parks (PK0317) Staff is currently soliciting community members to serve on the art selection committee and additional artists to round out those pre -qualified through an RFQ in 2017. The number initially pre-qualified was insufficient. Staff anticipates art selection could take place in Winter 2019, with art installation by the park opening in Fall 2019. Public Art - Jordan Ranch Neighborhood Park (PK0318) Staff has identified potential art selection committee members and is currently soliciting community members to serve on the art selection committee and additional artists to round out those pre-qualified through an RFQ in 2017. The number initially pre -qualified was insufficient. Staff anticipates art selection could take place in Fall 2018 with installation in Spring 2019. Public Art - Public Safety Complex (PK0417) A design by Napa Artist Gordon Huether was selected by an arts selection committee and is being reviewed this month by the Heritage and Cultural Arts Commission. Staff expects to present the design to City Council for its approval in October. If approved, installation will take place in Fall 2019. Public Art - Sean Diamond Park (PK0418) Staff is currently soliciting community members to serve on the art selection committee and additional artists to round out those p re-qualified through an RFQ in 2017. The number initially pre-qualified was insufficient. Staff anticipates art selection could take place in Fall 2018, with art installation by the park opening in Spring 2019. Public Art - Dog Park Replacement Art (PKNEW5) Artwork selection is scheduled to take place Fall with installation later in the fiscal year. No determination has been made regarding the artist selection method to be used for this project. Staff is preparing a recommendation on method. Public Art – Fallon Sports Park Phase III (PKNEW6) Artwork selection is scheduled to take place in Spring 2019, with installation in Winter 2020. No determination has been made regarding the artist selection method to be used for this project. Staff is preparing a recommendation on method. 7.3 Packet Pg. 32 Page 5 of 5 Public Art - Dublin Sports Grounds (PKNEW7) This project is expected to begin in 2019-2020. No determination has been made regarding the artist selection method to be used for this project. Artist selection could begin in Summer 2019 with installation in Spring 2020.Staff is preparing a recommendation on method. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: None. 7.3 Packet Pg. 33 Page 1 of 1 STAFF REPORT PARKS & COMMUNITY SERVICES COMMISSION DATE: September 17, 2018 TO: Honorable Chair and Commissioners FROM: LaShawn Butler, Parks & Community Services Director SUBJECT: Upcoming Calendar of Proposed Commission Items for Fiscal Year 2018- 19 Prepared by: Micki Cronin, Assistant Director of Parks and Community Services EXECUTIVE SUMMARY: The Parks and Community Services Commission will receive a report on the upcoming items in the coming year. STAFF RECOMMENDATION: Receive the report and provide feedback. FINANCIAL IMPACT: N/A DESCRIPTION: In an effort to improve communication with the Parks and Community Services Commission, City Staff has created an Upcoming Task calendar for Fiscal Year 2018 - 19. The calendar allows the Commissioners to see in advance items that are coming before the Commission. It includes both routine updates the Commission will hear throughout the year and matters it is expected to hear this fiscal year. While the list is as comprehensive as Staff is able to make it at this time, new items may be added and existing ones may change throughout the year. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: 1. Upcoming Task List - Fiscal Year 2018-2019 7.4 Packet Pg. 34 Parks and Community Services Commission Upcoming Task Updated - 8/30/2018 Commission Dates: August 20, 2018 • Spring Quarterly Report • Wayfinding Signs for EG, Fallon & Heritage • Moller Ranch Design Concepts September 17, 2018 • Review Current Annual Event Calendar • Swim Agreement- update • Class Survey Summary • New Facility Rental Packet • Summer Quarterly Report • Approved Capital Improvement Projects- review • Holiday Lights home decorating contest October 15, 2018 • RFP Reviews & Input Master Plan • Monthly Department Report – Consent • Rental Marketing Ideas • Online Facility Rentals Demo • Wave Promotional Ideas • Heritage Activities November 19, 2018 • Cricket Cage – location review • Monthly Department Report – Consent • WWA – update to Commission • Master Plan RFP Review & Final Input • Self-Service Kiosks • Classes Review • Library Quarterly Report • Evaluation – Special Events December 17, 2018 • Wave Update • Monthly Department Report – Consent • Holiday lights judging January 21, 2019 (MLK Day – new date TBD) • Fall Quarterly Report • Monthly Department Report – Consent • Elections Chair/Vice Chair & Liaison • Master Plan Review and Update • Cricket Cages Fees & Policy • Bi-Annual Public Art Update February 18, 2019 (Presidents’ Day – new date TBD) • Library Quarterly Report • Monthly Department Report – Consent • Master Plan Consultant Presentation • WAVE Marketing Plan March 18, 2019 • Community Garden Policy – Don Biddle Park • Monthly Department Report – Consent • Orchard Maintenance Policy Review • 2019-2020 Social Media Plan • HCAC & PCSC Joint Meeting – CIP- tentative April 15, 2019 • 2019-2020 Social Media Plan • Monthly Department Report – Consent • Master Plan Updates • WAVE Update Report May 20, 2019 • Monthly Department Report – Consent • Evaluation on Special Events • Youth Advisory Group Year Review • Library Quarterly Report June 17, 2019 • Spring Quarterly Report • Monthly Department Report – Consent • CIP Update Review • Master Plan Update 7.4.a Packet Pg. 35 Attachment: 1. Upcoming Task List - Fiscal Year 2018-2019 [Revision 1] (Upcoming Task List) Page 1 of 5 STAFF REPORT PARKS & COMMUNITY SERVICES COMMISSION DATE: September 17, 2018 TO: Honorable Chair and Commissioners FROM: LaShawn Butler, Parks & Community Services Director SUBJECT: Contract Class Survey Prepared by: Laura Johnston, Heritage and Cultural Arts Supervisor EXECUTIVE SUMMARY: The Commission will receive a report summarizing responses received from a contract class survey that Staff conducted during the month of June 2018. STAFF RECOMMENDATION: Receive the report and provide feedback as needed. FINANCIAL IMPACT: None. DESCRIPTION: The City of Dublin offers approximately 580 contract classes a year to serve all age groups and interests. The mix of offerings include arts (music, dance, theater, painting, etc.); sports/fitness (martial arts, gymnastics, team sports, tennis, exercise, etc.); enrichment (engineering, technology, public speaking, etc.); and special interest (first aid, sign language, cooking, etc.) Dublin’s offerings are substantially like those in surroun ding communities of Pleasanton, Livermore, San Ramon and Danville. In a Cultural Arts Needs Assessment, conducted in 2016, a consultant confirmed arts classes were comparable with these other agencies. While there is no recent third-party assessment of general recreation classes, Staff regularly compares against neighboring cities’ activity guides and verifies the mix is similar. Based on enrollment data from the past three years, Dublin’s enrollment for spring and summer Recreational and Leisure Services contract classes/camps have been trending up, while fall and winter enrollments have been trending down. The fall/winter enrollment decline appears to coincide with the expansion of on -site after school 7.5 Packet Pg. 36 Page 2 of 5 enrichment programs offered by Dublin Partnership in Education (DPIE). DPIE is offering STEAM (science, technology, engineering, arts and math) programming at certain Dublin elementary school campuses. Many of their courses mirror the offerings of the City, and in some cases, are taught by the same contract ors. Staff has also confirmed with colleagues at Pleasanton and San Ramon that both cities have also experienced declines in enrichment class enrollments. These declines also appear to correlate to their school districts offering after school recreation classes at school sites. The chart below shows the enrollment trend discrepancy between seasons. Dublin Recreation and Arts Class Enrollment Season 2018 2017 2016 2015 Winter 419 583 589 646 Spring 774 628 564 592 Summer 1,678 1,523 1,578 1,328 Fall N/A 528 653 756 To better understand what influences the community to sign up for City of Dublin classes, and possibly adjust class offering to suit the community’s changing needs to increase enrollment and revenue, Staff conducted a contract class survey in June 2018 using the City's Open City Hall Online Platform. The survey included questions on the likelihood of the respondent participating in a class on a specific day, time and duration. It also included questions on class locations, subject matter and price when determining whether to take a class. The survey concluded with an open -ended question by asking the respondents for suggestions for classes they would like to see offered. Staff promoted the survey on social media, at the Farmers' Market and at Picnic Flix, as well as posting a newsflash on the City’s website. In addition, Staff emailed the survey link to past contract class customers. The following survey results are responses from 303 people that completed the survey: Participants were asked to check all age groups they would prefer for our classes. More than 52% of respondents chose classes for adults (18+ years), followed by 33.8% for school-aged (7-11 years old) classes, and 27.8% for senior (50+ years) classes. The survey asked to state the likelihood of when they would prefer to take a class and results show that Tuesday, Wednesday, Thursday and Saturday were rated as being “highly likely.” Respondents prefer enrolling in classes offered in the late morning and evening hours. The majority of respondents stated they were “highly likely” to take a class that was 4-weeks or 6-weeks long, and nearly half chose 1-day workshops. 7.5 Packet Pg. 37 Page 3 of 5 The charts below show the respondents’ preferred days of the week, times of the day and the duration of classes. I am more likely to take a class on the following day(s) of the week: Day of the Week Highly Likely Maybe Unlikely Monday 110 103 90 Tuesday 135 97 71 Wednesday 132 102 69 Thursday 135 88 80 Friday 96 110 97 Saturday 142 80 81 Sunday 115 75 113 If the class is held on my most convenient day, I am most likely to sign up for a class during the following time(s): Time of Day Highly Likely Maybe Unlikely Early Morning 85 76 141 Late Morning 123 64 115 Lunch Hour 43 95 164 Early Afternoon 80 90 132 Late Afternoon 119 93 91 Evening 155 65 83 I am more likely to take a class that lasts: Duration Highly Likely Maybe Unlikely 4 Weeks 188 97 18 6 Weeks 168 119 16 8 Weeks 135 120 47 More than 8 Weeks 78 112 112 1-day Class or Workshop 151 86 65 The responses were filtered based on the age groups they’d like to see classes created for and chosen facility. The Dublin Library and the Shannon Community Center were the most chosen facilities for adults, school-aged children and teens with second choices ranging from the Shannon Community Center to The Wave. Seniors chose to take classes at the Dublin Senior Center followed by the Shannon Community Center and Dublin Library. Participants were not asked about off -site facilities, as those tend to offer single-subject classes that relate to the facility. For example, Edge Gymnastics only offers gymnastic classes. The chart below shows the largest age groups’ “highly likely” responses for the following 7.5 Packet Pg. 38 Page 4 of 5 facilities. I would prefer to take a class at the following location: Age Group Dublin Library Shannon Community Center The Wave Heritage Park Senior Center Adults 104 97 81 61 84 School-age 67 48 60 26 32 Teens 66 46 48 24 32 Seniors 54 58 22 31 62 When asked what factors were important to deciding whether to enroll in a class, respondents chose: 1. Subject matter 2. Offered on the most convenient day and time 3. Price Participants were asked to rate the importance of what makes a “high quality” class. Nearly all respondents stated that the instructor’s demeanor was important. Those who chose teen and adult classes stated that it was important the class be skill -building and those who chose adult and school-age classes stated it was important that the class be fun and engaging. Those who chose school-age, teen and adult classes stated that their price point for a 4-week, high quality class was $50-$79, which is approximately $12-$20 per program hour. Those who chose senior classes stated their price point to be $25 -$49, which is approximately $6-$12 per program hour. The survey concluded by asking the respondents for suggestions of classes they’d like to see offered. Of the 223 respondents to this question, the classes that were suggested more than 20 times included art, dance, yoga , fitness and health/exercise. Classes that were suggested 10-20 times included cooking, drawing/painting and knitting/sewing. Suggestions for school-age classes include dance, art and swimming. Teen class suggestions include chess, computer coding and cooking. Adults also chose cooking, as well as painting and yoga. Senior class suggestions include fitness classes such as Pilates, exercise and yoga classes. With the information learned through the survey, Staff plans take action to increase class awareness through increased marketing efforts that target specific age groups and by highlighting new and current classes that the community requested in the activity guide with a unique graphic. Staff will also look into offering classes at the after school sites for students currently attending the City's after school programs. Staff will also look into adjusting times that adult classes are currently offered and increasing adult one -day workshops as suggested by the survey. The instructor’s demeanor, the classes’ subject matter and it being fun and engaging, 7.5 Packet Pg. 39 Page 5 of 5 skill-building and challenging, were the most important factors to respondents when determining which class to enroll. This feedback will assist staff in developing additional criteria on returning and new instructor class proposal applications that meet our customers’ expectations. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: 1. Class Survey Results Summary 7.5 Packet Pg. 40 Summary Of Responses As of July 6, 2018, 9:09 AM, this forum had: Attendees: 415 Responses: 303 Hours of Public Comment: 15.2 This topic started on May 24, 2018, 12:15 PM. This topic ended on July 3, 2018, 12:41 PM. I am more likely to take a class on the following day(s) of the week: Monday % Count Highly Likely 36.3% 110 Maybe 34.0% 103 Unlikely 29.7% 90 Tuesday % Count Highly Likely 44.6% 135 Maybe 32.0% 97 Unlikely 23.4% 71 Wednesday % Count Highly Likely 43.6% 132 Maybe 33.7% 102 Unlikely 22.8% 69 Parks & Community Services Class Survey Please tell us what classes YOU would like to see offered in Dublin. Parks & Community Services Class Survey As of July 6, 2018, 9:09 AM http://www.opentownhall.com/6304 Page 2 of 532 7.5.a Packet Pg. 41 Attachment: 1. Class Survey Results Summary (Class Survey Reponses) Thursday % Count Highly Likely 44.6% 135 Maybe 29.0% 88 Unlikely 26.4% 80 Friday % Count Highly Likely 31.7% 96 Maybe 36.3% 110 Unlikely 32.0% 97 Saturday % Count Highly Likely 46.9% 142 Maybe 26.4% 80 Unlikely 26.7% 81 Sunday % Count Highly Likely 38.0% 115 Maybe 24.8% 75 Unlikely 37.3% 113 If the class is held on my most convenient day, I am most likely to sign up for a class during the following time(s): Early Morning Parks & Community Services Class Survey Please tell us what classes YOU would like to see offered in Dublin. Parks & Community Services Class Survey As of July 6, 2018, 9:09 AM http://www.opentownhall.com/6304 Page 3 of 532 7.5.a Packet Pg. 42 Attachment: 1. Class Survey Results Summary (Class Survey Reponses) % Count Highly Likely 28.1% 85 Maybe 25.1% 76 Unlikely 46.5% 141 Late Morning % Count Highly Likely 40.6% 123 Maybe 21.1% 64 Unlikely 38.0% 115 Lunch Hour % Count Highly Likely 14.2% 43 Maybe 31.4% 95 Unlikely 54.1% 164 Early Afternoon % Count Highly Likely 26.4% 80 Maybe 29.7% 90 Unlikely 43.6% 132 Late Afternoon % Count Highly Likely 39.3% 119 Maybe 30.7% 93 Parks & Community Services Class Survey Please tell us what classes YOU would like to see offered in Dublin. Parks & Community Services Class Survey As of July 6, 2018, 9:09 AM http://www.opentownhall.com/6304 Page 4 of 532 7.5.a Packet Pg. 43 Attachment: 1. Class Survey Results Summary (Class Survey Reponses) % Count Unlikely 30.0% 91 Evening % Count Highly Likely 51.2% 155 Maybe 21.5% 65 Unlikely 27.4% 83 I am more likely to take a class that lasts: 4 weeks % Count Highly Likely 62.0% 188 Maybe 32.0% 97 Unlikely 5.9% 18 6 weeks % Count Highly Likely 55.4% 168 Maybe 39.3% 119 Unlikely 5.3% 16 8 weeks % Count Highly Likely 44.6% 135 Maybe 39.6% 120 Parks & Community Services Class Survey Please tell us what classes YOU would like to see offered in Dublin. Parks & Community Services Class Survey As of July 6, 2018, 9:09 AM http://www.opentownhall.com/6304 Page 5 of 532 7.5.a Packet Pg. 44 Attachment: 1. Class Survey Results Summary (Class Survey Reponses) % Count Unlikely 15.5% 47 More than 8 weeks % Count Highly Likely 25.7% 78 Maybe 37.0% 112 Unlikely 37.0% 112 1-day class or workshop % Count Highly Likely 49.8% 151 Maybe 28.4% 86 Unlikely 21.5% 65 I would prefer to take a class at the following location: Heritage Park & Museums % Count Highly Likely 32.7% 99 Maybe 43.6% 132 Unlikely 23.8% 72 Shannon Community Center % Count Highly Likely 57.1% 173 Maybe 28.1% 85 Parks & Community Services Class Survey Please tell us what classes YOU would like to see offered in Dublin. Parks & Community Services Class Survey As of July 6, 2018, 9:09 AM http://www.opentownhall.com/6304 Page 6 of 532 7.5.a Packet Pg. 45 Attachment: 1. Class Survey Results Summary (Class Survey Reponses) % Count Unlikely 14.9% 45 Dublin Senior Center % Count Highly Likely 47.9% 145 Maybe 33.3% 101 Unlikely 18.8% 57 Dublin Library % Count Highly Likely 64.7% 196 Maybe 31.0% 94 Unlikely 4.3% 13 The Wave % Count Highly Likely 50.5% 153 Maybe 25.4% 77 Unlikely 24.1% 73 On a scale of 1-4, how important are the following factors in your decision whether or not to enroll? Facility Location % Count 1- Not important 16.2% 49 2 - Somewhat important 29.4% 89 Parks & Community Services Class Survey Please tell us what classes YOU would like to see offered in Dublin. Parks & Community Services Class Survey As of July 6, 2018, 9:09 AM http://www.opentownhall.com/6304 Page 7 of 532 7.5.a Packet Pg. 46 Attachment: 1. Class Survey Results Summary (Class Survey Reponses) % Count 3 - Important 30.0% 91 4 - Very important 24.4% 74 Materials Provided % Count 1- Not important 21.5% 65 2 - Somewhat important 40.3% 122 3 - Important 28.7% 87 4 - Very important 9.6% 29 Instructor's Credentials % Count 1- Not important 6.9% 21 2 - Somewhat important 25.1% 76 3 - Important 39.9% 121 4 - Very important 28.1% 85 Subject Matter % Count 1- Not important 1.3% 4 2 - Somewhat important 3.0% 9 3 - Important 25.4% 77 4 - Very important 70.3% 213 Student-to-instructor ratio Parks & Community Services Class Survey Please tell us what classes YOU would like to see offered in Dublin. Parks & Community Services Class Survey As of July 6, 2018, 9:09 AM http://www.opentownhall.com/6304 Page 8 of 532 7.5.a Packet Pg. 47 Attachment: 1. Class Survey Results Summary (Class Survey Reponses) % Count 1- Not important 11.9% 36 2 - Somewhat important 33.0% 100 3 - Important 35.3% 107 4 - Very important 19.8% 60 Price % Count 1- Not important 4.6% 14 2 - Somewhat important 16.8% 51 3 - Important 38.3% 116 4 - Very important 40.3% 122 Convenient Day/Time % Count 1- Not important 2.6% 8 2 - Somewhat important 2.0% 6 3 - Important 24.4% 74 4 - Very important 71.0% 215 On a scale of 1-4, what factors make a "high quality" class for your family? Clean, attractive facility % Count 1- Not important 3.6% 11 2 - Somewhat important 18.2% 55 3 - Important 44.2% 134 Parks & Community Services Class Survey Please tell us what classes YOU would like to see offered in Dublin. Parks & Community Services Class Survey As of July 6, 2018, 9:09 AM http://www.opentownhall.com/6304 Page 9 of 532 7.5.a Packet Pg. 48 Attachment: 1. Class Survey Results Summary (Class Survey Reponses) % Count 4 - Very important 34.0% 103 Professional quality materials % Count 1- Not important 5.3% 16 2 - Somewhat important 21.8% 66 3 - Important 44.6% 135 4 - Very important 28.4% 86 Instructor's credentials % Count 1- Not important 4.0% 12 2 - Somewhat important 24.8% 75 3 - Important 37.6% 114 4 - Very important 33.7% 102 Small student-to-instructor ratio % Count 1- Not important 9.9% 30 2 - Somewhat important 33.0% 100 3 - Important 35.0% 106 4 - Very important 22.1% 67 Instructor's demeanor % Count 1- Not important 1.7% 5 Parks & Community Services Class Survey Please tell us what classes YOU would like to see offered in Dublin. Parks & Community Services Class Survey As of July 6, 2018, 9:09 AM http://www.opentownhall.com/6304 Page 10 of 532 7.5.a Packet Pg. 49 Attachment: 1. Class Survey Results Summary (Class Survey Reponses) % Count 2 - Somewhat important 8.9% 27 3 - Important 35.0% 106 4 - Very important 54.5% 165 Priced lower than similar classes elsewhere % Count 1- Not important 8.6% 26 2 - Somewhat important 28.4% 86 3 - Important 31.7% 96 4 - Very important 31.4% 95 Focus on skill-building, challenging activities % Count 1- Not important 4.0% 12 2 - Somewhat important 13.2% 40 3 - Important 40.3% 122 4 - Very important 42.6% 129 Focus on fun, engaging activities % Count 1- Not important 3.3% 10 2 - Somewhat important 10.6% 32 3 - Important 37.6% 114 4 - Very important 48.5% 147 Parks & Community Services Class Survey Please tell us what classes YOU would like to see offered in Dublin. Parks & Community Services Class Survey As of July 6, 2018, 9:09 AM http://www.opentownhall.com/6304 Page 11 of 532 7.5.a Packet Pg. 50 Attachment: 1. Class Survey Results Summary (Class Survey Reponses) What is your price point (the most you are willing to pay) for a high-quality, four-week class that meets one hour per week? % Count $25-$49 29.4% 89 $50-$79 48.2% 146 $80-$99 22.4% 68 For what age range would you like the Dublin Parks and Community Services Department to offer more classes? (Check all that apply.) % Count 0-2 (parent & me)12.3% 37 3-4 (toddler)21.9% 66 5-6 (kindergarten)23.2% 70 7-11 (school-aged)33.8% 102 12-14 (tween)25.8% 78 15-17 (teen)18.2% 55 18+ (adult)52.6% 159 50+ (senior)27.8% 84 What specific classes would you like to see offered through the Dublin Parks and Community Services Department? Please feel free to offer suggestions in the following fields: Arts; Athletics; Enrichment; Health & Fitness; Aquatics; and Senior Programs Answered 233 Skipped 70 Thank you for participating in this class survey. If you'd like to be added to our social media contact list, please provide us with your e-mail address. Parks & Community Services Class Survey Please tell us what classes YOU would like to see offered in Dublin. Parks & Community Services Class Survey As of July 6, 2018, 9:09 AM http://www.opentownhall.com/6304 Page 12 of 532 7.5.a Packet Pg. 51 Attachment: 1. Class Survey Results Summary (Class Survey Reponses)