HomeMy WebLinkAbout01-13-2022 HCAC AgendaJanuary 13, 2022 Dublin Heritage and Cultural Arts Commission Agenda 1
Council Chamber Civic Center
100 Civic Plaza
Dublin, CA 94568
www.dublin.ca.gov
Regular Meeting of the
DUBLIN HERITAGE AND CULTURAL ARTS
COMMISSION
Thursday, January 13, 2022 Location: Electronic Methods
Regular Meeting 7:00 PM
Meeting Procedure During Coronavirus (COVID-19) Outbreak: Pursuant to AB 361, the City is
authorized to hold public meetings via teleconferencing and to make public meetings accessible
telephonically or otherwise electronically to all members of the public, without making available any
physical location for the public.
• The Dublin City Council will hold this meeting remotely via Zoom Video Communications.
• Please click on the link below to join the webinar:
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Passcode: hh64xkmw
Or Telephone:
Dial(for higher quality, dial a number based on your current location):
US: +1 669 900 9128 or +1 253 215 8782 or +1 346 248 7799 or +1 312 626 6799 or +1 646 558 8656 or +1
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Webinar ID: 897 7743 6914
Passcode: 88065347
• Online speaker slips will be available at 10:00 a.m. at https://dublin.ca.gov/85/Heritage-Cultural-Arts-
Commission and the public will be able to call in using a computer/or smart phone via a link
which will be provided following submission of a speaker slip. A telephonic option will also be
available.
• Once connected, the public speaker will be connected to the Zoom webinar as an attendee and
muted. The speaker will be able to see the meeting from inside Zoom.
• When the agenda item upon which the individual would like to comment is addressed, the
speaker will be announced in the meeting when it is his/her time to speak to the City Council.
The speaker will then be unmuted for comment.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
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January 13, 2022 Dublin Heritage and Cultural Arts Commission Agenda 2
2.1 Public Comment At this time, the public is permitted to address the Heritage & Cultural Arts
Commission on non-agendized items. Please step to the podium and clearly state
your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3)
MINUTES. In accordance with State Law, no action or discussion may take place on
any item not appearing on the posted agenda. The Commission may respond to
statements made or questions asked, or may request Staff to report back at a future
meeting concerning the matter. Any member of the public may contact the
Recording Secretary’s Office related to the proper procedure to place an item on a
future Heritage & Cultural Arts Commission agenda. The exceptions under which
the Commission MAY discuss and/or take action on items not appearing on the
agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered
for approval by the Heritage & Cultural Arts Commission with one single action.
Members of the audience, Staff or the Heritage & Cultural Arts Commission who would
like an item removed from the Consent Calendar for purposes of public input may
request the Chair to remove the item.
3.1 Approval of the December 9, 2021 Heritage and Cultural Arts Commission
Regular Meeting Minutes.
The Commission will consider approval of the minutes of the December 9, 2021
Heritage and Cultural Arts Commission Regular Meeting.
STAFF RECOMMENDATION:
Approve the minutes of the December 9, 2021 Heritage and Cultural Arts Regular
Meeting.
Staff Report Attachment 1 - December 9, 2021 Heritage and Cultural Arts Commission Regular
Meeting Minutes
3.2 Tri-Annual Parks and Community Services Department Report for September –
December 2021
The Commission will receive the Department Tri-Annual Report on classes,
activities, and events from September through December 2021.
STAFF RECOMMENDATION:
Receive the report.
Staff Report
4. UNFINISHED BUSINESS
5. NEW BUSINESS
5.1 Election of Officers
The Commission will elect a Chairperson and Vice-Chairperson, per the Bylaws and
Rules of Procedure for the Heritage and Cultural Arts Commission.
STAFF RECOMMENDATION:
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January 13, 2022 Dublin Heritage and Cultural Arts Commission Agenda 3
Elect a Chairperson and Vice-Chairperson for the 2022 calendar year.
Staff Report
6. OTHER BUSINESS
Brief information only reports from Commissioners and/or Staff, including committee
reports and reports by Commissioners related to meetings attended at City expense
(AB1234).
7. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by
Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the
federal rules and regulations adopted in implementation thereof. To make a request for
disability-related modification or accommodation, please contact the City Clerk’s Office
(925) 833-6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment,
fosters new opportunities, provides equity across all programs, and champions a culture of diversity and
inclusion.
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STAFF REPORT
Heritage and Cultural Arts Commission
Page 1 of 1
Agenda Item 3.1
DATE:January 13, 2022
TO:Honorable Chair and Commissioners
FROM:La Shawn Butler, Parks & Community Services Director
SUBJECT:Approval of the December 9, 2021 Heritage and Cultural Arts Commission Regular Meeting MinutesPrepared by:Jennifer Li Marzi, Senior Office Assistant
EXECUTIVE SUMMARY:The Commission will consider approval of the minutes of the December 9, 2021 Heritage and Cultural Arts Commission Regular Meeting.
STAFF RECOMMENDATION:Approve the minutes of the December 9, 2021 Heritage and Cultural Arts Regular Meeting.
FINANCIAL IMPACT:None.
DESCRIPTION:The Commission will consider approval of the minutes of the December 9, 2021 Heritage and Cultural Arts Commission Regular Meeting.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:1) December 9, 2021 Heritage and Cultural Arts Commission Regular Meeting Minutes
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Attachment 1
MINUTES DECEMBER 9, 2021 REGULAR
MEETING
Heritage and Cultural Arts Commission
Page 1 of 1
A Regular Meeting of the Heritage and Cultural Arts Commission was held on Thursday,December 9, 2021, in the Council Chamber at Civic Center. The meeting was called to order at 7:00 PM, by Chairperson Gina Gabriell.
1. Call to Order and Pledge of Allegiance
Attendee Name Title StatusGina Gabriell Commission Chair PresentShweta Agrawal Commission Vice Chair PresentRobert Bennett Commission Member PresentSteve Minniear Commission Member PresentKathy Blackburn Commission Member PresentMargaret Liang Commission Member PresentJulia Tomtania Commission Member PresentEileen Liu Alternate Commissioner Present
2. Oral Communications – None.
3. Consent Calendar
3.1.Approval of the November 10, 2021 Heritage and Cultural Arts
Commission Regular Meeting MinutesThe Commission approved the Consent Calendar
RESULTS:APPROVED
MOVED BY:Steve Minniear, Commission Member
SECOND:Robert Bennett, Commission Member
AYES:Gabriell, Agrawal, Bennett, Minniear, Tomtania, Blackburn, Liang
ABSENT:
4. Unfinished Business – None.
5. New Business
5.1 Heritage Park Monument Art SelectionTyler Phillips, Recreation Supervisor, presented the specifics of the item as outlined in the Staff Report.Three artists presented their design proposals to the Commission, Adan Romo, Brian Keith,and Jane DeDecker.
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The Commission discussed the proposals and approved the recommendation of Brian Keith’s design proposal with additions to the City Council.
RESULTS:APPROVED
MOVED BY:Steve Minniear, Commission Member
SECOND:Shweta Agrawal, Commission Member
AYES:Gabriell, Agrawal, Minniear, Tomtania, Blackburn, Liang
NEYS:Bennett
5.2 Heritage Park Artistic Park Features Art SelectionTyler Phillips, Recreation Supervisor, presented the specifics of the item as outlined in the Staff Report.One artist, Adan Romo, presented a design proposal. The Commission discussed the design proposal and approved the recommendation of Adan Romo’s design with changes to the City Council.
RESULTS:APPROVED
MOVED BY:Steve Minniear, Commission Member
SECOND:Kathy Blackburn, Commission Member
AYES:Gabriell, Agrawal, Bennett, Minniear, Tomtania, Blackburn, Liang
NEYS:
6. Other BusinessCommissioners gave updates on various projects.
7. AdjournmentBeing no further business, the meeting was adjourned byChairperson Gina Gabriell at 10:00PM.Minutes prepared by Senior Office Assistant, Jennifer Li Marzi.
_____________________________________
Chairperson
Heritage and Cultural Arts Commission
ATTEST:
_______________________________
La Shawn Butler
Parks and Community Services Director
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STAFF REPORT
HERITAGE AND CULTURAL ARTS COMMISSION
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Agenda Item 3.2
DATE:January 13, 2022
TO:Honorable Chair and Commissioners
FROM:La Shawn Butler, Parks & Community Services Director
SUBJECT:Tri-Annual Parks and Community Services Department Report for September–December 2021Preparedby Elisabeth Hogue, Office Assistant II
EXECUTIVE SUMMARY:The Commission will receive the Department Tri-Annual Report on classes, activities, and events fromSeptember through December 2021.
STAFF RECOMMENDATION:Receive the report.
FINANCIAL IMPACT:None.
DESCRIPTION:The following summarizes the classes, activities, and events conducted from September through December 2021.Parks Butterfly Knoll Park is under construction and scheduled to open on January 29, 2022. This 1.08-acre neighborhood park in the Tassajara Hills Development offers visitors sweeping views of the surrounding hills and Tassajara Creek, a themed playground, a group picnic area, and an amphitheater seating area. The facility also has a mural painted into the grand entry staircase.Atheltic facilties are closed for annual maintenance from December 16 through February 28, 2022. During this period, the City will be upgrading light fixtures at several City athletic fields in conunction with a contract approved by the City Council in July 2020 for nearly $21 million in various energy efficiency projects. Recreation Classes
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Since the return to in-person classes in September 2021, participation numbers have steadily increased. Outdoor sports programs offered through the City included tennis, basketball, soccer, and skateboarding.Cultural Arts, Fitness, and Leisure participants enjoyed a variety of programming outdoors until the recent change in weather caused actitivies to resume indoors. Virtual programming continued for public speaking, coding, and other enrichment courses. As reflected in participation numbers below, Aqua Aerobics following has gained momentum that is anticipated to grow even more into 2022. TABLE 1: CONTRACT CLASS PARTICIPATIONCategory Participation Contracted Fitness (Yoga, Zumba, Gymnastics, & Martial Arts)69Contracted Sports (Basketball, Tennis, Soccer, Multi-Sports, & Golf)1,284Contracted Leisure Classes (STEM, Enrichment, & Life-long Learning)26Contracted Aqua Aerobics 753Contracted Cultural Arts (Arts, Theater, Dance, & Performing Arts)184Totals2,316Family ServicesThe Afterschool Recreation program and Student Union programs operated at various elementary and middle school sites. Afterschool Recreation registrations totaled 182 participants at seven different school sites (Amador, Cottonwood, Dougherty, Dublin Elementary, Frederiksen, Green, and Murray). Student Union registrations totaled 28 participants enrolled at three different school sites (Cottonwood, Fallon, and Wells).The Student Union Middle School program was rebranded to Afterschool LEAD, which took effect at the start of Session II on November 15. Participants now walk to a nearby elementary school and meet City Staff. Participants assist Staff during Afterschool Recreation at Frederiksen (Wells), Green (Fallon), and Cottonwood (Cottonwood Middle) Elementary Schools. Similar to that of the traditional Dublin LEAD program, participants receive training in recreation-related skills, including engaging participants, playground safety, and supervising recreation participants. Participants have a designated homework time, and Staff will continue to assist students with their assignments. Session I ended on November 5, and Session II began on November 8. The pre-school program hosted a Picture Day, Fall Festival, and the Halloween Parade in October. In November, participants had a Thankful Festival where they each brought in a snack item to share. The students ended December with a Pajama / Movie day to kick off the Winter Break.
TABLE 2: FALL PRESCHOOL PARTICIPATION BY LOCATION, DAYS/WEEK, & AGE GROUP
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Session Dublin Elementary 4 days/week, 4 years old
Shannon Center 2 days/week, 3 years old
Shannon Center 2 days/week, 4 years old Shannon Center 3 days/week3 years old
Shannon Center 3 days/week4 years old Total
Session I 23 10 20 22 22 97Session II 22 14 23 21 25 105Youth Advisory CommitteeThe Youth Advisory Committee (YAC) hosted the Youth Mental Health Forum on November 10 at Ambrose Hall in the Shannon Community Center. The event catered to middle- and high-school-aged youth and their parents. Panelists from the Dublin Police Department and Dublin Unified School District, school counselors, and local therapists discussed mental health issues Dublin youth experience and offered coping strategies. The Dublin High School Culinary Academy donated treat packets for the panelists and 100 snacks for the reception. Approximately 50 participants attended. Dublin High School students in health classes received extra credit for attending the event.At the November Special Meeting, the YAC rated presentations from Youth Mini Grant recipients and recommended the following funding awards: Dublin High School Chess Club - $425; Gardeners of the Galaxy - $700; Helping Hands for All - $75; Teens Unite for Education - $300; Yand outh Coding Workshops (YCW) - $1,000, for a total of $2,500 in grants.
Youth and Adult SportsBat Busters Tee-ball returned for an eight-week season September 11 through October 30 with 38 participants. Four teams met Saturday mornings to learn and practice skills then play games. Thisprogram was for boys and girls ages three to five years and their parents. Junior Warriors youth basketball returned for the fall and winter season on December 13. The league has 61 teams consisting of 661 players, including Kindergarteners through eighth-graders. Volunteers coach all teams with 61 head coaches and 50 assistant coaches. Games are scheduled to begin on January 15, 2022.The Adult 5-on-5 basketball league returned to Stager Gymnasium beginning September 12 with the championship game taking place on November 21.Adult Softball “D” League men's and the co-ed Softball League returnedSeptember 28 through November 30. The men's league played gamesTuesdays and the co-ed league played games on Thursdays at FallonSports Park with seven Co-ed ''D'' League teams and eleven Men's ''D''League teams. Table 3: SEPTEMBER-DECEMBERSPORTS FIELD & STAGER GYM RESERVATION HOURSFacility Rental Location Sept Oct Nov Dec Total Hours ReservedDublin Sports Grounds 563 766 547 37 1913
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Picnic Rentals
TABLE 4:PICNIC RENTALSProgram Month Sept Oct Nov Dec TotalPicnic Rentals 93 107 57 30 287Private Rentals/Banquet FacilitiesThe department has several banquet facilities available to rent for weddings, workshops, meetings, birthday parties and celebrations of any kind. TABLE 5: FACILITY RENTALS BY FACILITYFacilitySept 1 –Dec 31Shannon Community Center 28Heritage Park 29Dublin Senior Center 17The Wave 9Dublin Library/Civic Center 17Total100The Wave
Fallon Sports Park 1057 1371 887 647 3962Ted Fairfield Park 24 36 2 0 62Emerald Glen Park 396 363 210 60 1029Cricket Batting Cages 171 161 111 188 631Stager Gym 157 147 142 85 531Bray Commons 3 0 0 0 3Total Hours 2371 2844 1899 1017 8131
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The Wave’s Waterpark Season came to a close on September 19 with a full park buyout. Recreational swimming returned taking place every Saturday and Sunday from 1 pm - 4 pm in the Natatorium with an admission fee of $6 per person. This program is geared towards giving residents an indoor pool to play in year-round. Off season birthday parties continued for the public during recreational swimming at the cost of $22 per guest. Each party area can accommodate up to 32 guests. Party guests receive a beverage, snack, pizza meal, party favor, napkins, plates, and admission for recreational swimming . The guest of honor receives a souvenir cup and additional Wave giveaways.
The Wave hosted 106 birthday party guests from October-December.
The Recreational Swimming programming has had 1,597 participants.
Residents are the most substantial users of these programs,making up 65% of the participation.Swim lessons have begun this season with 1,297 swimmers, 87% of whom are Dubin residents. The Wave’s Competitive Swim Team, the Junior Green Gators, continued to run in the fall, building on the program's substantial summer success. Overall, the program had 86 participants, 94% of whom were Dublin residents. Other swim programs, including Crow Canyon Sharks Swim Team and the Tri-Valley Triathlon Club, rented the facility to conduct their swim practices. In September 2021, the sports pool was formally named after former employee Paul McCreary, who served the City for more than 20 years and made a generous donation of $50,000 to Dublin’s swim program.The Wave’s Fitness Swim program is designed for participants 14 years and older that swimregular/consistent pool lenghts as an individually directed exercise program. TABLE 6: FITNESS SWIM PARTICIPATIONSeptemberOctoberNovember December909898947843
Senior Center Since reopening, the Senior Center has offered several activities and programs for visitors to participatein, leading to the implementation of the new convenience passes. Over 93 convenience passes have soldto date, allowing the cardholder to prepay for 10 or 20 visits and providing a faster registration/check-in process for all drop-in classes. TABLE 7: DUBLIN SENIOR CENTER DAILY VISITORS AND VOLUNTEERSProgramsSeptember October November DecemberVisitors, Daily Average 150 185 308 185Volunteerhours9614015270
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On October 2, the Senior Information Fair occurred outdoors in the Senior Center Parking lot. Over 35 vendors were on site providing valuable information to participants. An estimated 325 visitors participated in the event.
On October 9, 46 seniors attended the Fleet Week trip to view the Blue Angels aboard the San Francisco Belle cruise ship.
From November 1 to November 12, the Dublin Senior Center honored local veterans with a Wall of Heroes display. A total of 103 photos were displayed by military branches and included a description of when they were active, where they were stationed, and what campaign they served.
On November 13, the Senior Center hosted the Holiday Craft Boutique. The Senior Center was transformed into a holiday craft market where 50 craft vendors sold various handmade items that attracted over 650 community members.
On November 18,19 seniors went to Hilmar Cheese Farm and Duarte Poinsettia farm to view the bright colors and the smell of fresh poinsettias in the greenhouse.In partnership with Open Heart Kitchen, the lunch program continued daily.The Senior Center served a daily average of 25-40 lunches before COVID-19 and now regularly serves more than 150 lunches per day. TABLE 8: OPEN HEART KITCHEN LUNCHES SERVEDOHK Lunch Program Sep Oct Nov Dec TotalLunches Served 3317 3365 2837 2446 11,965
The Dublin Senior Center continues its partnership with Curative to provide access for COVID-related testing. This ongoing testing occurs every Wednesday from 8:00 amto 3:00 pm in the Senior Center parking lot. TABLE 9: CURATIVE COVID TESTINGMonthSeptOctNovDecTests given 135 123 120 339Heritage and Cultural ArtsVolunteers opened the Kolb House from September through December,and a self-guided tour pamphlet was provided to 24 visitors. On the weekend of October 22 and 23,Heritage Park was home to the Ghosts of Dublin.This sold-out event featured night-time guided tours throughout the park,where participants learned about local history as well as haunted stories related to Heritage Park and the Cemetery.On September 16, the City released a request for proposals seeking artists to design a temporary lawn display incorporating Dublin's 40th anniversary. Proposals are open from December 16 to January 30.Special Events
Splatter was held at Emerald Glen Park on September 18. The festival featured three stages of live entertainment, an art gallery in The Wave, arts and crafts activities, World Marketplace, and unique food truck cuisines. Highlights of the event included headliner performances by "Queen Nation"and "Wonderbread 5", a fire dance show,and a 100-drone light show. Over 9,000 people
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were in attendance.
The Dublin Farmers Market ended on Thursday, September 30. The market was held on Thursday evenings at Emerald Glen Park and reached a record of 2,079 people on June 10.
On October 10, Harvest Fair was held at Heritage Park and Museums, with roughly 2,000 people in attendance. This event featured fall activities such as tractor rides, face painting, a petting zoo provided by Abbey 4-H, and more. Local arts and crafts vendors were on site selling goods, and bluegrass band "High Water Line" performed.
On October 24, the Floating Pumpkin Patch was held at The Wave and sold out with 150 guests. The guests swam in the Natatorium, selected pumpkins, and decorated them.
On December 2, the Annual Tree Lighting event was held at the Dublin Civic Center, with over 1,500 in attendance. This year's event featured the Dublin High School Irish Guard's Jazz ensemble, Dublin High School Choir, and the Dublin Unified School District Elementary Choir. There were food trucks on site, along with business sponsors, Dublin Police Services, and Alameda County Fire to create a walk-through experience of lights.
On December 4, Breakfast with Santa was held at the Shannon Community Center, with 439 tickets sold. The event featured the Dublin High School Irish Guard performance, a pancake breakfast cooked by the Dublin Lions Club, and a photo opportunity with Santa Claus. Proceeds from this event benefited the Dublin High School Band Boosters.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:None.
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STAFF REPORT
Heritage & Cultural Arts Commission
Page 1 of 2
Agenda Item 5.1
DATE:January 13,2022
TO:Honorable Chair and Commissioners
FROM:La Shawn Butler, Parks & Community Services Director
SUBJECT:Election of OfficersPrepared by:Jennifer Li Marzi, Senior Office Assistant
EXECUTIVE SUMMARY:The Commission will elect a Chairperson and Vice-Chairperson, per the Bylaws and Rules of Procedure for the Heritage and Cultural Arts Commission.
STAFF RECOMMENDATION:Elect a Chairperson and Vice-Chairperson for the 2022 calendar year.
FINANCIAL IMPACT:None.
DESCRIPTION:Per the Bylaws and Rules of Procedure for the Heritage & Cultural Arts Commission, electionsshall take place to elect a Chairperson and Vice-Chairperson at the Commission’s first meeting of each year. Article V of the Heritage & Cultural Arts Commission Bylaws and Rules of Procedure states:ARTICLE VOFFICERSSection 1.Election and Term of Office. The Chairperson and Vice Chairperson areelected by the majority of the Commission for a one-year term and hold office until theirsuccessors are elected, or until their terms as members of the Commission expire. The officers are elected at the first meeting of the Commission of each year. Elections, whether regular or to fillvacancies,shallbeheldonlyifa simplemajorityoftheCommissionmembersarepresent. The Commission shall, unless no Commissioners meet the criteria, elect Commissioners to the positions that have not previously served in the position and that have
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not declined the appointment, with the intent that no one should serve in the position for two consecutive years. Alternatesarenot eligible to serve as Chairperson or ViceChairperson.The secretarytothe Commission will be the CityManager or his/her designee.Section 2.Vacancies. In case of any vacancy in the Office of Chairperson or ViceChairperson, the vacancy shall be filled by an election held at the first regular meeting after the occurrence of such vacancy. The person soelected shall serve the balance of the term.Section 3.DutiesofOfficers. TheChairperson performsthe followingduties.
(a)Presides at all meetingsof theCommission.
(b)Appoints committee membersandchairpersonsof committees asnecessary.
(c)Signs correspondence on behalf of theCommission.
(d)Representsthe Commission before the CityCouncil.
(e)Performsother duties necessaryorcustomary to theoffice.In the event of the absence of the Chairperson or his/her inability to act, the ViceChairperson presides in place of the Chairperson. In the event of the absence of or the inability to act of both the Chairperson and the Vice Chairperson, the remaining members shall elect one of their members to act as temporary Chairperson.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:None.
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