HomeMy WebLinkAbout03-12-2020 HCAC Regular MeetingMarch 12, 2020 Dublin Heritage & Cultural Arts Commission Agenda Page 1 of 2
REGULAR MEETING
Thursday, March 12, 2020, 7:00 PM
Council Chamber, 100 Civic Plaza
DUBLIN HERITAGE &
CULTURAL ARTS
COMMISSION
A G E N D A
• Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
• A complete packet of information containing Staff Reports and exhibits relate to each item is available of public
review at least 72 hours prior to a Heritage & Cultural Arts Commission Meeting or, in the event that it is
delivered to Heritage & Cultural Arts Commission members less than 72 hours prior to a Heritage & Cultural
Arts Commission Meeting, as soon as it is so delivered.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1. Public Comment
At this time, the public is permitted to address the Heritage & Cultural Arts Commission on non-agendized
items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT
EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on
any item not appearing on the posted agenda. The Heritage & Cultural Arts Commission may respond to
statements made or questions asked, or may request Staff to report back at a future meeting concerning the
matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure
to place an item on a future Heritage & Cultural Arts Commission agenda. The exceptions under which the
Heritage & Cultural Arts Commission MAY discuss and/or take action on items not appearing on the agenda
are contained in Government Code Section 54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the
Heritage & Cultural Arts Commission with one single action. Members of the audience, Staff or the Heritage &
Cultural Arts Commission who would like an item removed from the Consent Calendar for purposes of public
input may request the Chair to remove the item.
3.1. February 2020 Heritage and Cultural Arts Division Monthly Report
The Heritage and Cultural Arts Commission will receive a report on Cultural Arts and
Heritage Division activities conducted in February 2020.
STAFF RECOMMENDATION:
Receive the report.
3.2. Heritage and Cultural Arts Commission Meeting Minutes of February 13, 2020
The Heritage and Cultural Arts Commission will consider approval of the minutes of
the February 13, 2020 meeting.
STAFF RECOMMENDATION:
Approve the minutes of the February 13, 2020 meeting.
4. WRITTEN COMMUNICATION - NONE
5. PUBLIC HEARING - NONE
6. UNFINISHED BUSINESS - NONE
March 12, 2020 Dublin Heritage & Cultural Arts Commission Agenda Page 2 of 2
7. NEW BUSINESS
7.1. Five-Year Capital Improvement Program 2020-2025
The Commission will receive a report on the Five-Year Capital Improvement
Program 2020-2025.
STAFF RECOMMENDATION:
Receive the report.
7.2. Public Art Passport Challenge
The Heritage and Cultural Arts Commission will receive a report on the Public Art
Passport Challenge.
STAFF RECOMMENDATION:
Receive the report.
8. OTHER BUSINESS
Brief information only reports from the commission and/or Staff, including committee reports and reports by
the commission related to meetings attended at City expense (AB1234).
9. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate
alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules and regulations ad opted in implementation thereof. To make
a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 -
6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters
new opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will
balance history with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City
life, including programs to strengthen our economic vitality, and preser ve our natural surroundings through
environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle
through the creation of first-class recreational opportunities, facilities and programs.
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STAFF REPORT
HERITAGE & CULTURAL ARTS COMMISSION
DATE: March 12, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
February 2020 Heritage and Cultural Arts Division Monthly Report
Prepared by: Rich Jochner, Recreation Supervisor
EXECUTIVE SUMMARY:
The Heritage and Cultural Arts Commission will receive a report on Cultural Arts and
Heritage Division activities conducted in February 2020.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
None.
DESCRIPTION:
HERITAGE PARK ACTIVITIES
Heritage Park and Museums Exhibits
The “Toys and Games Through Time” exhibit continued in the Little Classroom of
Murray School House. The exhibit will be on display until March 29, 2020.
Dublin Camp Parks Military Exhibits
The “Fall Sports at Camp Parks” exhibit ended in February at the Dublin Camp Parks
Military History Center. A new exhibit titled “75 th Anniversary of Victory in Europe (V-E)
Day” will be on display from March 7 - August 15, 2020. This exhibit looks at the end of
World War II through the objects, photographs, and writings of those who participated in
the war and spent time at Fleet City (Camp Parks, Camp Shoemaker, Shoemaker Naval
Hospital).
Burials
On February 8, 2020 a cremation burial was held in the Pioneer Cemetery.
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Classes & Camps
Beginning on February 6 and 8, 2020, youth Irish dance classes started on Thursday
evenings and Saturday mornings. Beginning on February 11, 2020, adult tap dance
classes started on Tuesday evenings.
Events
On February 1, 2020, two children participated in the Hands-on-History event at
Heritage Park. Participants had the opportunity to pan for gold and tour the museums.
Heritage Music Jam
This ongoing drop-in program on Tuesday evenings had 28 musicians participate in
February.
Rentals
Heritage Park had six rentals in February.
Facility, Picnic Area and Field
Names
February 2020
Rentals
Heritage Park Kolb Barn 2
Heritage Park St. Raymond’s
Church
3
Heritage Park Picnic Area 1
Volunteer Service
On February 5, 19, and 26, 2020, volunteers in the Dublin Heritage Park Garden Group
worked in the flower and vegetable gardens by pulling weeds, trimming plants , and
preparing the garden beds for the spring season.
PUBLIC ART
Staff has begun recruiting artists for the next round of utility box art that will take place
this summer. The Call-to-Artists was released on February 1, 2020 and the deadline to
receive proposals is March 18, 2020. Staff has identified ten utility boxes that will be
painted, and proposals will return to this Commission for approval at its April meeting.
The art piece “Ribbon”, commissioned by artist Gordon Huether, was installed on
February 14, 2020, and unveiled at the grand opening and dedication of the Public
Safety Complex which took place on Saturday, February 22, 2020. “Ribbon” is a 17-
foot-tall stainless-steel sculpture, inset with blue and red dichroic glass as a tribute to
Fire and Police Services. The words “Commitment, Honor, Integrity, and Trust” are
embedded in the foundation at the base of the sculpture.
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SPECIAL EVENTS
Staff assisted with the planning and execution of the grand opening and dedication of
the Public Safety Complex. The event featured a ribbon cutting cere mony, facility tours,
a static display, and the dedication of the art piece “Ribbon”. A free community
barbeque was provided by the Dublin Lions Club. An estimated crowd of 400 attended
this event.
Staff is preparing for the 37th Annual St. Patrick’s Day Celebration to be held on
Saturday, March 14, 2020 and Sunday, March 15, 2020.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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STAFF REPORT
HERITAGE & CULTURAL ARTS COMMISSION
DATE: March 12, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Heritage and Cultural Arts Commission Meeting Minutes of February 13,
2020
Prepared by: Jennifer Li Marzi, Senior Office Assistant
EXECUTIVE SUMMARY:
The Heritage and Cultural Arts Commission will consider approval of the minutes of the
February 13, 2020 meeting.
STAFF RECOMMENDATION:
Approve the minutes of the February 13, 2020 meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Heritage and Cultural Arts Commission will consider approval of the minutes of the
February 13, 2020 meeting.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Minutes of the February 12 Heritage and Cultural Arts Commission Meeting
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HERITAGE & CULTURAL ARTS COMMISSION MINUTES
Thursday, February 13, 2020
Heritage & Cultural Arts Commission February 13, 2020
Regular Meeting P a g e | 1
A Regular Meeting of the Dublin Heritage & Cultural Arts Commission was held on
Thursday, February 13, 2020, in the Heritage & Cultural Arts Commission Council
Chamber. The meeting was called to order at 7:00 PM., by Commissioner Georgean
Vonheeder-Leopold.
1. Call to Order and Pledge of Allegiance
Attendee Name Title Status
Georgean Vonheeder-Leopold Commission Chair Present
Sawsan Wolski Commission Vice Chair Present
Robert Bennett Commission Member Present
Gina Gabriell Commission Member Present
Timea Iharosi Commission Member Present
Steve Minniear Commission Member Present
Kathy Blackburn Commission Member Present
Shweta Agrawal Alternate Commissioner Present
2. Oral Communications
2.1. Public Comment
Vanessa Thomas of the Dublin Art Collective gave updates from the Collective's
recent activities.
3. Consent Calendar
3.1. January 2020 Heritage and Cultural Arts Division Monthly Report
Received the report.
3.2. Approve the minutes of the January 9, 2020 meeting.
Received the report.
The Commission voted to approve the Consent Calendar.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Kathy Blackburn, Commissioner
SECOND: Steve Minnear, Commissioner
AYES: Bennett, Gabriell, Iharosi, Wolski, Vonheeder-Leopold
3.2.a
Packet Pg. 7 Attachment: 1. Minutes of the February 12 Heritage and Cultural Arts Commission Meeting (2-13-20 HCA Meeting Minutes)
Heritage & Cultural Arts Commission February 13, 2020
Regular Meeting P a g e | 2
4. Written Communication
None.
5. Public Hearing
None.
6. Unfinished Business
6.1. Review of Conceptual Design of the Cultural Arts Center Project
Dawn Markus of Group 4 Architecture presented the specifics of the item as
outlined in the Staff Report and then invited commissioners’ questions.
Cm. Vonheeder-Leopold opened the floor for clarifying questions.
The Commissioners asked about the location, multi-use spaces, design, and
lighting of the project.
The Commission voted to approve the design and forward a recommendation to
the City Council.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Steve Minniear, Commissioner
SECOND: Georgean Vonheeder-Leopold, Commissioner
AYES: Blackburn, Bennett, Gabriell, Iharosi, Wolski
7. New Business
None.
8. Other Business
Commissioners gave updates on various projects.
9. Adjournment
There being no further business, the meeting was adjourned by Cm. Vonheeder-
Leopold at 8:00 PM.
Minutes prepared Jennifer Li Marzi, Recording Secretary.
3.2.a
Packet Pg. 8 Attachment: 1. Minutes of the February 12 Heritage and Cultural Arts Commission Meeting (2-13-20 HCA Meeting Minutes)
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STAFF REPORT
HERITAGE & CULTURAL ARTS COMMISSION
DATE: March 12, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Five-Year Capital Improvement Program 2020-2025
Prepared by: Shaun Chilkotowsky, Heritage & Cultural Arts Manager
EXECUTIVE SUMMARY:
The Commission will receive a report on the Five-Year Capital Improvement Program
2020-2025.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
None.
DESCRIPTION:
On May 19, 2020, the City Council will consider adoption of a new Five -Year Capital
Improvement Program (CIP), which covers Fiscal Years 2020-21 through Fiscal Year
2024-25. Before doing so, Staff presents certain portions of the draft CIP to appropriate
commissions for review and commentary. For example, the Planning Commission
reviews projects for conformance with the City’s General Plan, while the Heritage and
Cultural Arts Commission (HCAC) reviews Public Art and provides feedback to the City
Council.
The CIP is updated each year with projects classified into four areas: General
Improvements, Public Art, Parks, and Streets. The proposed projects for review by the
HCAC fall under the Public Art and General Improvement categories.
At the City Council’s March 4, 2020 Strategic Planning Meeting, the Council discussed
the prioritization of projects for the upcoming five-year period and established their
priorities. Staff will review those with the Commission in relation to the availability of
funding. CIP funding reflects a combination of City resources, grant funding, public art
funds and development impact fees.
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Staff is requesting the Commission review the proposed projects in the P ublic Art and
General Improvement categories (Attachment 1) and provide comments to be received
by the City Council at the budget hearing.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Fiscal Year 2020-2025 - CIPs
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7.1.aPacket Pg. 11Attachment: 1. Fiscal Year 2020-2025 - CIPs (Five-Year CIP to HCAC)
7.1.aPacket Pg. 12Attachment: 1. Fiscal Year 2020-2025 - CIPs (Five-Year CIP to HCAC)
7.1.aPacket Pg. 13Attachment: 1. Fiscal Year 2020-2025 - CIPs (Five-Year CIP to HCAC)
7.1.aPacket Pg. 14Attachment: 1. Fiscal Year 2020-2025 - CIPs (Five-Year CIP to HCAC)
7.1.aPacket Pg. 15Attachment: 1. Fiscal Year 2020-2025 - CIPs (Five-Year CIP to HCAC)
7.1.aPacket Pg. 16Attachment: 1. Fiscal Year 2020-2025 - CIPs (Five-Year CIP to HCAC)
7.1.aPacket Pg. 17Attachment: 1. Fiscal Year 2020-2025 - CIPs (Five-Year CIP to HCAC)
7.1.aPacket Pg. 18Attachment: 1. Fiscal Year 2020-2025 - CIPs (Five-Year CIP to HCAC)
Number GI0120ProgramGENERALPRIOR YEARS 2019-2020 BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 FUTURE YEARS TOTALS9100 $54,640 $54,640 $109,2809200 $866,566$866,5669400$4,895,264 $4,895,2649500 $18,090$18,090$866,566 $72,730 $4,949,904 $5,889,200PRIOR YEARS 2019-2020 BUDGET 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 FUTURE YEARS TOTALS4100 $866,566 $72,730 $4,949,904 $5,889,200$866,566 $72,730 $4,949,904 $5,889,200ANNUAL OPERATING IMPACTImprovementsFUNDING SOURCEMiscellaneousCULTURAL ARTS CENTER2020-2025 CAPITAL IMPROVEMENT PROGRAMTOTALESTIMATED COSTSTOTALPublic Facility FeesSalaries & BenefitsContract ServicesPROJECT DESCRIPTIONThis project provides for the design and improvement of an approximately 13,000-square-foot Cultural Arts Center on the first floor of the Civic Center, which was formerly occupied by Dublin Police Services. The Parks & Recreation Master Plan identifies a Cultural Arts Center that would serve as a multi-use facility that affords cultural, educational and social opportunities for the community. The Cultural Arts Center could include: an Art gallery, Black Box theater space; multi-purpose art and music classrooms; a dance studio; and restrooms.ANNUAL OPERATING IMPACT:TBDMANAGING DEPARTMENT: Public Works7.1.aPacket Pg. 19Attachment: 1. Fiscal Year 2020-2025 - CIPs (Five-Year CIP to HCAC)
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STAFF REPORT
HERITAGE & CULTURAL ARTS COMMISSION
DATE: March 12, 2020
TO: Honorable Chair and Commissioners
FROM:
La Shawn Butler, Parks & Community Services Director
SUBJECT:
Public Art Passport Challenge
Prepared by: Rich Jochner, Recreation Supervisor
EXECUTIVE SUMMARY:
The Heritage and Cultural Arts Commission will receive a report on the Public Art
Passport Challenge.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
The cost for unlimited users to utilize the "Goos echase" application is $1,000, which,
combined with printing and user incentives, will be absorbed in the Parks and
Community Services Department's operating budget.
DESCRIPTION:
Staff is currently developing the Public Art Passport Challenge, utilizing the
“Goosechase” application. The challenge is to visit all pieces of City-owned Public Art,
with the goal of bringing awareness to the City’s Public Art collection. To track
progress, photos must be taken with the piece of Public Art and then uploaded in to the
“GooseChase” app. The “GooseChase” app is free to download on smart phones and
tablets.
Participants who visit at least 25 different pieces of the City’s Public Art collection will
receive a prize to memorialize their “Art Passport”. Prizes will be available for pick-up at
several City facilities. Tracking and verification of participation will be done utilizing the
“GooseChase” application.
The activity will be announced in the Summer Parks and Community Services Activity
Guide (published in April), and will run from May 1, 2020 through September 25, 2020.
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This activity follows the current Parks Passport Challenge conducted from January 7,
2020 through May 17, 2020. In the Parks Passport Challenge, participants are using the
“GooseChase” app while visiting various City parks searching for Glen the Guide.
Currently 56 participants are participating in the Parks Passport Challenge.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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