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Home My WebLink About02-13-2020 HCAC Regular MeetingFebruary 13, 2020 Dublin Heritage & Cultural Arts Commission Agenda Page 1 of 2 REGULAR MEETING Thursday, February 13, 2020, 7:00 PM Council Chamber, 100 Civic Plaza DUBLIN HERITAGE & CULTURAL ARTS COMMISSION A G E N D A • Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov) • A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a Heritage & Cultural Arts Commission Meeting or, in the event that it is delivered to Heritage & Cultural Arts Commission members less than 72 hours prior to a Heritage & Cultural Arts Commission Meeting, as soon as it is so delivered. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS 2.1. Public Comment At this time, the public is permitted to address the Heritage & Cultural Arts Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Heritage & Cultural Arts Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Heritage & Cultural Arts Commission agenda. The exceptions under which the Heritage & Cultural Arts Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Heritage & Cultural Arts Commission with one single action. Members of the audience, Staff or the Heritage & Cultural Arts Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1. January 2020 Heritage and Cultural Arts Division Monthly Report The Heritage and Cultural Arts Commission will receive a report on the Heritage and Cultural Arts Division activities conducted in January 2020. STAFF RECOMMENDATION: Receive the report. 3.2. Heritage and Cultural Arts Commission Meeting Minutes of January 9, 2020 The Heritage and Cultural Arts Commission will consider approval of the minutes of the January 9, 2020 meeting. STAFF RECOMMENDATION: Approve the minutes of the January 9, 2020 meeting. 4. WRITTEN COMMUNICATION - NONE 5. PUBLIC HEARING - NONE 6. UNFINISHED BUSINESS - NONE February 13, 2020 Dublin Heritage & Cultural Arts Commission Agenda Page 2 of 2 7. NEW BUSINESS 8. OTHER BUSINESS Brief information only reports from the commission and/or Staff, including committee reports and reports by the commission related to meetings attended at City expense (AB1234). 9. ADJOURNMENT 10. UNFINISHED BUSINESS 10.1. Review of Conceptual Design of the Cultural Arts Center Project The Heritage and Cultural Arts Commission will receive a presentation from Group 4 Architecture Research and Planning, Inc., the City's consultant for the Cultural Arts Center project. STAFF RECOMMENDATION: Recommend a conceptual design to the City Council. This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, th is agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in impleme ntation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 - 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality o f life, ensures a safe and secure environment, and fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and preserve our natural s urroundings through environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs. Page 1 of 2 STAFF REPORT HERITAGE & CULTURAL ARTS COMMISSION DATE: February 13, 2020 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: January 2020 Heritage and Cultural Arts Division Monthly Report Prepared by: Shaun Chilkotowsky, Heritage & Cultural Arts Manager EXECUTIVE SUMMARY: The Heritage and Cultural Arts Commission will receive a report on the Heritage and Cultural Arts Division activities conducted in January 2020. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: None. DESCRIPTION: HERITAGE PARK ACTIVITIES Heritage Park and Museums Exhibits The “Toys and Games Through Time” exhibit continued in the Little Classroom of Murray School House. The exhibit will be on display until March 29, 2020. Dublin Camp Parks Military Exhibits The “Fall Sports at Camp Parks” exhibit continued at the Dublin Camp Parks Military History Center. The exhibit will be on display until February 25, 2020. Events On January 4, 2020, four children participated in the Hands-on-History event at Heritage Park. Participants had the opportunity to make an old fashion beaded necklace or a corn husk doll and tour the museums. 3.1 Packet Pg. 3 Page 2 of 2 Tours On January 11, 2020, a group of 20 young adults from Cultural Care Au Pair visited Heritage Park and Museums. The group participated in a guided tour of the park grounds, cemetery, Old Saint Raymond’s Church, the Kolb House, and the Murray School House. Heritage Music Jam This ongoing drop-in program on Tuesday evenings had 24 musicians participate in January. Museum Collections Staff completed the transcription of Virginia Bennet’s notes on Dublin History which formed the basis of the book Dublin Reflection, and added them to the collection. The transcriptions are now available for research in a City-maintained database. Rentals Heritage Park had two rentals in January at the Heritage Park Kolb Barn. SPECIAL EVENTS On January 14, 2020, the City hosted a Sponsor Appreciation Event to show gratitude to City sponsors who play a critical role in City programs and events. In the 2019 calendar year, the City received over $180,000 in cash and in-kind sponsorships. While a large portion of this is specific to the Parks and Community Services Department, other City departments/divisions including Police Services and Environmental Services also received sponsorships. PUBLIC ART The grand opening of the Public Safety Complex is scheduled for February 22, 2020. The event will kick off at 11:00am with a dedication ceremony and unveiling of the art piece “Ribbon”, by Gordon Huether. Following the dedication ceremony, public tours of the Public Safety Complex will run until 2:00pm. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: None. 3.1 Packet Pg. 4 Page 1 of 1 STAFF REPORT HERITAGE & CULTURAL ARTS COMMISSION DATE: February 13, 2020 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Heritage and Cultural Arts Commission Meeting Minutes of January 9, 2020 Prepared by: Jennifer Li Marzi, Senior Office Assistant EXECUTIVE SUMMARY: The Heritage and Cultural Arts Commission will consider approval of the minutes of the January 9, 2020 meeting. STAFF RECOMMENDATION: Approve the minutes of the January 9, 2020 meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Heritage and Cultural Arts Commission will consider approval of the minutes of the January 9, 2020 meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Minutes of the January 9, 2020 Heritage and Cultural Arts Commission Meeting 3.2 Packet Pg. 5 HERITAGE & CULTURAL ARTS COMMISSION MINUTES Thursday, January 9, 2020 Heritage & Cultural Arts Commission January 9, 2020 Regular Meeting Page | 1 A Regular Meeting of the Dublin Heritage & Cultural Arts Commission was held on Thursday, January 9, 2020, in the Heritage & Cultural Arts Commission Council Chamber. The meeting was called to order at 7:00 PM., by Commissioner Kathy Blackburn. 1. Call to Order and Pledge of Allegiance Attendee Name Title Status Kathy Blackburn Commission Chair Present Steve Minniear Commission Vice Chair Absent Robert Bennett Commission Member Present Gina Gabriell Commission Member Present Timea Iharosi Commission Member Present Sawsan Wolski Commission Member Present Georgean Vonheeder-Leopold Commission Member Present Shweta Agrawal Alternate Commissioner Present 2. Oral Communications 2.1. Public Comment Vanessa Thomas of the Dublin Art Collective shared information regarding the Collective's participation with the Lapis Lazuli Art Club made up of high school students from Pleasanton and San Ramon. She also commented on donated art display racks. 3. Consent Calendar 3.1. Approve the minutes of the December 12, 2019 meeting. Approved the minutes. 3.2. Heritage and Cultural Arts Division Monthly Report Received the report. 3.2.a Packet Pg. 6 Attachment: 1. Minutes of the January 9, 2020 Heritage and Cultural Arts Commission Meeting [Revision 3] (1-9-20 HCA Meeting Minutes) Heritage & Cultural Arts Commission January 9, 2020 Regular Meeting P a g e | 2 RESULT: ADOPTED [UNANIMOUS] MOVED BY: Sawsan Wolski SECOND: Gina Gabriell AYES: Iharosi, Bennett, Agrawal, Vonheeder-Leopold ABSENT: Minniear 4. Written Communication None. 5. Public Hearing None. 6. Unfinished Business None. 7. New Business 7.1. Election of Officers The Commission voted to elect Cm. Georgean Vonheeder-Leopold as Chairperson for the 2020 calendar year. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Kathy Blackburn SECOND: Michael Bennett AYES: Iharosi, Wolski, Gabriell, Agrawal, Vonheeder-Leopold ABSENT: Minniear The Commission voted to elect Cm. Sawsan Wolski as Vice-Chairperson for the 2020 calendar year. 3.2.a Packet Pg. 7 Attachment: 1. Minutes of the January 9, 2020 Heritage and Cultural Arts Commission Meeting [Revision 3] (1-9-20 HCA Meeting Minutes) Heritage & Cultural Arts Commission January 9, 2020 Regular Meeting P a g e | 3 RESULT: ADOPTED [UNANIMOUS] MOVED BY: Georgean Vonheeder-Leopold SECOND: Timea Iharosi AYES: Wolski, Gabriell, Agrawal, Blackburn, Bennett ABSENT: Minniear 8. Other Business Cm. Wolski provided an update on activities of the Dublin Art Collective and the Holiday Boutique held on December 10th, and asked for ideas on how to utilize vacant commercial space to show art. Shaun Chilkotowsky, Heritage & Cultural Arts Manager provided program and event updates. Cm. Iharosi suggested that the Holiday Home decorating contest be brought in front of the Heritage & Cultural Arts Commission in the future. 9. Adjournment There being no further business, the meeting was adjourned by Cm. Blackburn at 7:37 PM. 3.2.a Packet Pg. 8 Attachment: 1. Minutes of the January 9, 2020 Heritage and Cultural Arts Commission Meeting [Revision 3] (1-9-20 HCA Meeting Minutes) Page 1 of 2 STAFF REPORT HERITAGE & CULTURAL ARTS COMMISSION DATE: February 13, 2020 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Review of Conceptual Design of the Cultural Arts Center Project Prepared by: Shaun Chilkotowsky, Heritage & Cultural Arts Manager EXECUTIVE SUMMARY: The Heritage and Cultural Arts Commission will receive a presentation from Group 4 Architecture Research and Planning, Inc., the City's consultant for the Cultur al Arts Center project. STAFF RECOMMENDATION: Recommend a conceptual design to the City Council. FINANCIAL IMPACT: The Cultural Arts Center Project (CIP No. GI0120) is currently budgeted at $5,756,800 as provided for in the 2020-2025 Capital Improvement Program, funded by Public Facility Fees. DESCRIPTION: Background The creation of a Cultural Arts Center in Dublin has been included in the City’s Parks and Recreation Master Plan, with the City collecting fees from development as part of its Public Facilities Fee program to cover the expense of facility construction. The future home of the Cultural Arts Center will occupy approximately 13,500 square feet of what is currently the Police Services wing of the Civic Center. In October 2019, the City Council approved an agreement with Group 4 Architecture Research and Planning, Inc. (Group 4), to develop the Police Services wing into a Cultural Arts Center. Elements of the Cultural Arts Center 10.1 Packet Pg. 9 Page 2 of 2 Based on the previously conducted studies, as well as input received during an update to the Parks and Recreation Master Plan, the following programmatic elements and spaces have been identified as desirable. Black Box Theatre Music Studio Dance Studio Gallery Space Art/Multi-Use Classroom Space Design At its meeting on December 12, 2019, the Heritage and Cultural Arts Commission received a presentation that included two different bubble diagrams showing proposed facility layouts. The presentation also included options on design values. At this meeting, the Commission provided feedback that included the incorporation of dedicated gallery space and which design values should be considered. On January 25, 2020, City staff and Group 4 hosted a community workshop at the Dublin Library to solicit feedback on programmatic elements, proposed floor layouts, and design values. Over 75 members of the public attended the workshop and provided input. At this workshop, a primary topic of discussion was the inclusion of a dedicated gallery space, with consensus among the participants that a dedicated gallery space should be included in the facility. Next Steps The Heritage and Cultural Arts Commission will hear a presentation by Group 4 on a final conceptual design that includes programmatic elements and interior design values and provide a recommendation to City Council for approval. A draft of the 1st floor bubble diagram is attached to this staff report (Attachment 1). A draft floor plan is also included as Attachment 2 to the staff report. The se are in draft form and may be subject to change. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Cultural Art Center Draft Bubble Diagram 2. Cultural Art Center Draft Floor Plan 10.1 Packet Pg. 10 DUBLIN CULTURAL ARTS CENTER02.13.20 114LOBBY+GALLERY (1,600 SF)DANCE DANCE STUDIO + STUDIO + STORAGE STORAGE (1,600 SF)(E) ELEC.(E) TRAFFIC OPERATION(E) STAIR(E) ELEV.(E) STAIRRESTROOMSMUSIC STUDIO(400 SF)ART ROOM ART ROOM + STORAGE+ STORAGE (1,200 SF)CERAMICS CERAMICS+ ARTS + CRAFTS + + ARTS +CRSTORAGE RAFTS ++ CRE E(800 SF)BLACK BOXBLACK BOX(PERFORMANCEERFORMANC/EVENT)/EVENT)(2,300 SF)GALLERY + STORAGE(900 SF)OFFICELOUNGE(E) FIRE ROOMCERAMICS YARD (1,200 SF)FLOOR PLAN – 1STFLOORBUBBLE DIAGRAMCultural Art Center - Draft Bubble Diagram10.1.aPacket Pg. 11Attachment: 1. Cultural Art Center Draft Bubble Diagram (Cultural Arts Center - Feb 2020 Update) UP2626202021212222232324242525191918181717VVWW10' - 0"10' - 0"26' - 6"13' - 0"63' - 0"XXYYZZ26.118.61279 SFDANCESTUDIO23395 SFMUSICSTUDIO21988 SFARTS ROOM17688 SFGALLERY8631 SFCERAMICS +ARTS +CRAFTS1455 SFEXISTINGFIRE ROOM16182 SFE.O.C.OFFICE2281 SF(E) TEL. &ELEC ROOM2531 SF(E) TELSERVERSTORAGE262157 SFBLACK BOX5135 SFOFFICE2158 SFDRESSINGROOM4257 SFSTORAGE3289 SFWOMEN'S RR20285 SFMEN'S RR19126 SFCONTROLROOM7329 SFDANCESTUDIOSTORAGE24240 SFARTSSTORAGE18131 SFBUILDINGSTORAGE1391 SFSTORAGE656 SFELEVATOR1059 SFELEV.MACHINEROOM1111 SFELECTRICALCLOSET12218 SFGALLERYSTORAGE9163 SFCERAMICSSTORAGE15264 SFPRE-FUNCTION/ LOUNGE11274 SFCERAMICSYARD361692 SFHALLWAY /GALLERY0252 SFKITCHEN27IUEIHU9AS.OAFRANCN4080HINSL11ALECRNDEN VA,NINGCRAETCEITSCSNNG R O U P7S506C07182PRAO90AEUC+ER4SHEET TITLE AND NO.ISSUEDATE PROJECT:CA REG.Project Arch.------N100 CIVIC PLAZADUBLINCA 94568DUBLIN CULTURAL ARTS CENTER-MO/DA/YEARCITY OF DUBLIN100 CIVIC PLAZADUBLIN, CA 94568-MO/DA/YEAR-MO/DA/YEAR-MO/DA/YEARA2.4-1FLOOR PLAN-FIRST FLOORProject Number1/8" = 1'-0"1FP01- FIRST FLOOR PLAN&XOWXUDO$UW&HQWHU'UDIW)ORRU3ODQ10.1.b Packet Pg. 12 Attachment: 2. Cultural Art Center Draft Floor Plan (Cultural Arts Center - Feb 2020 Update)