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HomeMy WebLinkAbout6-17-19 PCSC Meeting Agenda PacketJune 17, 2019 Dublin Parks & Community Services Commission Agenda Page 1 of 3 REGULAR MEETING Monday, June 17, 2019, 7:00 PM Dublin Civic Center, 100 Civic Plaza DUBLIN PARKS & COMMUNITY SERVICES COMMISSION A G E N D A • Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov) • A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a Parks & Community Services Commission Meeting or, in the event that it is delivered to Parks & Community Services Commission members less than 72 hours prior to a Parks & Community Services Commission Meeting, as soon as it is so delivered. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS 2.1. Brief Informational Only Reports from the Youth Advisory and Senior Center Advisory Committees 2.2. Public Comment At this time, the public is permitted to address the Parks & Community Services Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Parks & Community Services Commission may respond to statements made or questions asked, or may request Staff to rep ort back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Parks & Community Services Commission agenda. The exceptions under which the Parks & Community Services Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 2.3. Parks and Recreation Master Plan Update Status Report The Commission will receive an update on the Parks and Recreation Master Plan. STAFF RECOMMENDATION: Receive the report. 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Parks & Community Services Commission with one single action. Members of the audience, Staff or the Parks & Community Services Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1. Minutes of the May 20, 2019 Meeting of the Parks and Community Services Commission The Commission will consider approval of the minutes of the May 20, 2019 meeting of the Parks and Community Services Commission. STAFF RECOMMENDATION: Approve the minutes of the May 20, 2019 meeting of the Parks and Community Services Commission. 3.2. May PCS Department Monthly Report June 17, 2019 Dublin Parks & Community Services Commission Agenda Page 2 of 3 The Commission will receive the Department Monthly Report on classes, activities, and events conducted during the month of May 2019. STAFF RECOMMENDATION: Receive the report. 4. WRITTEN COMMUNICATION - NONE 5. PUBLIC HEARING - NONE 6. UNFINISHED BUSINESS - NONE 7. NEW BUSINESS 7.1. Dog Park Replacement Art Selection The Parks and Community Services Commission will make a recommendation on replacement art for the Dougherty Hills Dog Park. STAFF RECOMMENDATION: Recommend the public artwork proposed by Tellart for City Council approval. 7.2. Review of Capital Improvement Program for the Dublin Historic Park Master Plan The Commission will receive a report on future Capital Improvement Projects (CIPs) outlined in the Dublin Historic Park Master Plan and will consider making a recommendation to delete future Phases 2 through 4. STAFF RECOMMENDATION: Receive the report, consider Staff's recommendation to remove Phases 2-4 of the Historic Park Master Plan, and recommend to the City Council the removal of the phases. 7.3. Batting Cages Policy and Fee Structure The Commission will review the proposed Cricket Batting Cages Policy and Fee Structure to recommend for City Council approval. STAFF RECOMMENDATION: Receive, review and discuss the proposed Cricket Batting Cages Policy and Fee Structure to recommend for City Council approval. 8. OTHER BUSINESS Brief information only reports from Commissioners and/or Staff, including committee reports and reports by Commissioners related to meetings attended at City expense (AB1234). 9. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regul ations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 - 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities. June 17, 2019 Dublin Parks & Community Services Commission Agenda Page 3 of 3 Vision Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, a nd preserve our natural surroundings through environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs. Page 1 of 2 STAFF REPORT PARKS & COMMUNITY SERVICES COMMISSION DATE: June 17, 2019 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Parks and Recreation Master Plan Update Status Report Prepared by: Rhonda Franklin, Management Analyst II EXECUTIVE SUMMARY: The Commission will receive an update on the Parks and Recreation Master Plan. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: N/A DESCRIPTION: At the March 18, 2019 meeting, the Parks and Community Services Commission received a progress report on the Parks and Recreation Master Plan project and was informed of the focus group and public meetings held in April. Staff and the Consultant, GreenPlay, LLC, held a series of public input meetings from April 9-11, which included multiple focus group meetings with stakeholders, Staff, the Parks and Community Services Commission, the Heritage and Cultural Arts Commission, and the general public. Last month, a needs assessment survey was distributed to the public to gather input on usage of and needs for parks and recreation amenities. The results from both the public input meetings and needs assessment survey will be utilized to determine the priorities for the City’s recreational facilities, activities desired by Dublin residents, what funding sources may be available; identify potential partnerships; and how best to support the recreational needs of the community. GreenPlay will be in attendance at the June 17, 2019 Parks and Community Services Commission meeting to provide an update to the Commission on the input received 2.3 Packet Pg. 4 Page 2 of 2 from both the meetings held in April and the needs assessment survey results received in May. Information will also be provided on the next steps in the process. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: None. 2.3 Packet Pg. 5 Page 1 of 1 STAFF REPORT PARKS & COMMUNITY SERVICES COMMISSION DATE: June 17, 2019 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Minutes of the May 20, 2019 Meeting of the Parks and Community Services Commission Prepared by: Roel Blanco, Senior Office Assistant EXECUTIVE SUMMARY: The Commission will consider approval of the minutes of the May 20, 2019 meeting of the Parks and Community Services Commission. STAFF RECOMMENDATION: Approve the minutes of the May 20, 2019 meeting of the Parks and Community Services Commission. FINANCIAL IMPACT: N/A DESCRIPTION: The Parks and Community Services Commission will consider approval of the minutes of the May 20, 2019 meeting of the Parks and Community Services Commission. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: 1. Minutes from the May 20, 2019 Parks and Community Services Commission Meeting 3.1 Packet Pg. 6 PARKS & COMMUNITY SERVICES COMMISSION MINUTES Monday, May 20, 2019 Parks & Community Services Commission May 20, 2019 Regular Meeting P a g e | 1 A Regular Meeting of the Dublin Parks & Community Services Commission was held on Monday, May 20, 2019, in Civic Center Council Chamber. The meeting was called to order at 7:10 PM, by Chairperson Michelle Smith McDonald. 1. Call to Order and Pledge of Allegiance Attendee Name Title Status Michelle Smith McDonald Commissioner Chair Present Matthew Giller Commissioner Present Joseph Washington Commissioner Present Sameer Hakim Commissioner Absent Kristin Speck Commissioner Late (7:28 PM) Shaina Goel Student Representative Present Cm. McDonald asked Student Representative Goel to lead the Pledge of Allegiance. 2. Oral Communications 2.1. Brief Informational Only Reports from the Youth Advisory and Senior Center Advisory Committees Student Representative Goel deferred reporting on the Youth Advisory Committee to the committee members presenting the Youth Advisory Committee Annual Presentation on item 7.1. on the agenda. Cm. McDonald called Michele Wayland to the podium to give an update on the Senior Center Advisory Committee. Ms. W ayland reported that the Senior Center Advisory Committee received the Senior Center monthly report, the Trips and Tours Program Survey Results, and the Classes, Programs and Activities Satisfaction Survey Results. 2.2. Video Presentation La Shawn Butler, Parks and Community Services Director, presented the video as described in the staff report. The Commission received the video presentation. 2.3. Public Comment 3.1.a Packet Pg. 7 Attachment: 1. Minutes from the May 20, 2019 Parks and Community Services Commission Meeting (PCS May 20, 2019 Minutes) Parks & Community Services Commission May 20, 2019 Regular Meeting P a g e | 2 None. 3. Consent Calendar 3.1. Minutes of the April 15, 2019 Meeting of the Parks and Community Services Commission. Approved as presented. 3.2. April 2019 Parks and Community Services Department Monthly Report. Received the report. 3.3. Sports Fields and Stager Community Gymnasium Reservation Policies Update. Recommended to City Council the proposed updates to the Sports Fields and Stager Community Gymnasium Reservation Policies. 3.4. Dublin Library Quarterly Report: January – March 2019 Receive the report. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Matthew Giller, Commissioner SECOND: Shaina Goel, Student Representative AYES: Matthew Giller, Michelle Smith McDonald, Shaina Goel, Joseph Washington ABSENT: Sameer Hakim AWAY: Kristen Speck 4. Written Communication - None 5. Public Hearing - None 6. Unfinished Business - None 7. New Business 3.1.a Packet Pg. 8 Attachment: 1. Minutes from the May 20, 2019 Parks and Community Services Commission Meeting (PCS May 20, 2019 Minutes) Parks & Community Services Commission May 20, 2019 Regular Meeting P a g e | 3 7.1. Annual Presentation by the Youth Advisory Committee Youth Advisory Committee Members Wesley Wong and Sophia Huang presented the specifics of the item as outlined in the staff report. The Commission received the report and thanked the Youth Advisory Committee Members for their participation. 7.2. New Special Event Permit Process Ms. Butler presented the specifics of the item as outlined in the staff report. After the Commission discussed and inquired about the Spec ial Event Permit Process, the Commission decided to recommend that City Council approved the Special Event Permit Process. RESULT: RECOMMENDED [UNANIMOUS] MOVED BY: Matthew Giller, Commissioner SECOND: AYES: Giller, Smith McDonald, Goel, Washington, Speck ABSENT: Sameer Hakim 7.3. Committee Assignments Ms. Butler presented the specifics of the item as outlined in the staff report. Upon discussing liaisons for committee appointments, the Commission voted to appoint Commissioners to the following committees: Youth Advisory Committee The incoming Student Representative on the Parks and Community Services Commission as the lead liaison and Cm. Smith McDonald as the alternate liaison. Senior Center Advisory Committee Cm. Speck as the lead liaison and Cm. Hakim as the alternate liaison. Youth Sports Committee Cm. Giller will continue as the lead liaison and Cm. Washington as t he alternate liaison. 3.1.a Packet Pg. 9 Attachment: 1. Minutes from the May 20, 2019 Parks and Community Services Commission Meeting (PCS May 20, 2019 Minutes) Parks & Community Services Commission May 20, 2019 Regular Meeting P a g e | 4 RESULT: ADOPTED [UNANIMOUS] MOVED BY: Kristen Speck, Commissioner SECOND: Matthew Giller, Commissioner AYES: Giller, Smith McDonald, Goel, Washington, Speck ABSENT: Sameer Hakim 7.4. Naming Suggestions for the "All Abilities Playground" at Dublin Sports Grounds Rhonda Franklin, Management Analyst II, presented the specifics of the item as outlined in the staff report. Ms. Butler mentioned the various amenities included in the All Abilities Playground at Dublin Sports Grounds. The Commissioners and staff discussed the process for recommending a name for the All Abilities Playground at Dublin Sports Grounds. Upon commenting and discussing on the proposed names, the Commissioners decided to recommend the name Imagine Playground at Dublin Sports Ground for City Council consideration. RESULT: RECOMMEND [UNANIMOUS] MOVED BY: Joseph Washington, Commissioner SECOND: Shaina Goel, Student Representative AYES: Giller, Smith McDonald, Goel, Washington, Speck ABSENT: Sameer Hakim 8. Other Business The Commissioners provided brief informational reports on the public art committees for Jordan Ranch Park, Sean Diamond Park, and Dougherty Hills Dog Park, the marketing for the Wave, the military banners honoring City of Dublin service members, and the Dublin Lead Program. 9. Adjournment Being no further business, the meeting was adjourned by Cm. McDonald at 8:06 PM. Minutes prepared by Roel Blanco, Recording Secretary. 3.1.a Packet Pg. 10 Attachment: 1. Minutes from the May 20, 2019 Parks and Community Services Commission Meeting (PCS May 20, 2019 Minutes) Parks & Community Services Commission May 20, 2019 Regular Meeting P a g e | 5 ____________________________________________ Parks & Community Services Commission Chairperson ATTEST: ______________________________________ La Shawn Butler Parks and Community Services Director 3.1.a Packet Pg. 11 Attachment: 1. Minutes from the May 20, 2019 Parks and Community Services Commission Meeting (PCS May 20, 2019 Minutes) Page 1 of 7 STAFF REPORT PARKS & COMMUNITY SERVICES COMMISSION DATE: June 17, 2019 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: May PCS Department Monthly Report Prepared by: LaShawn Butler, Parks & Community Servies Director EXECUTIVE SUMMARY: The Commission will receive the Department Monthly Report on classes, activities, and events conducted during the month of May 2019. STAFF RECOMMENDATION: Receive the report. DESCRIPTION: The Parks and Community Services Department strives to develop and implement quality programs that strengthen community image, provide recreational experiences, and encourage healthy lifestyles. This is accomplished by offering innovative recreational and social activities and programs. Following is a summary of the classes, activities, and events held in the month of May 2019. ADMINISTRATIVE The implementation for the department’s new registration software program, Active Net continues. Staff are working with both Active Net representatives and other departments in preparation for the ActiveNet Go Live date of July 30. Staff submitted a questionnaire in May to inquire if the City is eligible to apply for State grant funding utilizing the Proposition 68 (Pro 68) Per Capita Program. Pro 68 originates from Proposition 68, placed on the ballot via Senate Bill 5 (DeLeon, Chapter 852, statutes of 2017), and approved by voters on June 5, 2018. Pro 68 funding is available for local park rehabilitation, creation, and improvement grants to local governments on a per capita basis. Grant recipients are encouraged to utilize awards to rehabilitate existing infrastructure and to address deficiencies in neighborhoods lacking access to the outdoors. Approved grant recipien ts will be notified of allocated funding amounts in early August. 3.2 Packet Pg. 12 Page 2 of 7 The Parks and Recreation Master Plan Update project continues with a community survey that was mailed to randomly selected Dublin households and then became available to the community at-large with an online survey www.dublinsurvey.org/open that will be available through June 21, 2019. RECREATION DIVISION The 2018-2019 Preschool year ended on Friday, May 17, 2019; the decrease in registration from 2018 to 2019 is attributed to canceling the afternoon preschool programs as they were not popular enough to sustain. Dublin Preschool 2019 2018 Registrations 110 131 Dublin Preschool participants attended a walk-a-thon during May; preschoolers raised $1,961 for the Youth Fee Assistance program which was the highest amount ever collected. The 2018-2019 After School Recreation (ASR) and Student Union (SU) programs ended on Friday, May 31, 2019; the increase in registration from 2018 to 201 9 is attributed to the opening of Cottonwood Elementary and addition of Middle Schools programs. ASR/SU 2019 2018 Registrations 515 496 On Tuesday, May 14, 2019, resident registration for the 2019-2020 ASR and SU school year opened with 267 participants enrolled by the end of the registration day. On Monday, May 6, 2019 Staff meet with local cricket organizations to discuss and receive feedback on Staff’s proposed procedures, polices and fee structure for the existing cricket batting cages. During the summer a variety of weekly summer camps are offered for children in preschool through sixth grade. Full-day camp (East Bay Explores) and half-day camps (Camp Shamrock, Camp Sunrise and Camp Emerald Glen) camps operate during the hours of 9:00 AM to 4:00 PM for nine (9) weeks beginning from Monday, June 3, 2019 through Friday, August 2, 2019. Camps are located at the Shannon Community Center and Emerald Glen Park. The Junior Warriors Youth Basketball camp operates for six-weeks at Stager Community Gymnasium. A total of 190 youth participated in coed divisions grades kindergarten through seventh. The camp offers one clinic and one game per week, except for the fifth through seventh grade division which ha s no clinic and two games 3.2 Packet Pg. 13 Page 3 of 7 per week. Junior Warriors 2019 2018 Registrations 196 196 The following chart provides sports fields hours, facility (includes: classes, meetings and private rentals) and picnic area rentals for the month of May: Facility, Picnic Area and Field Names May Rentals or Rental Hours Civic Regional Meeting Room 32 Dublin Senior Center 87 Library Community Room 34 Library Program Room 21 Heritage Park Kolb Barn 14 Heritage Park St Raymond Church 2 Shannon Community Center 49 Stager Community Gymnasium 12 Alamo Creek Park 4 Heritage Park 2 Emerald Glen Park 36 Kolb Park 4 Schaefer Ranch Park 8 Shannon Park 8 Dublin Sports Grounds Fields 652.5 Fallon Sports Park Fields 725.25 Emerald Glen Fields 277.5 Ted Fairfield Fields 66 Every Thursday, the Dublin Farmers’ Market is held at Emerald Glen Park from 4:00 to 8:00pm with a concert at the Amphitheater. On Thursday, May 2, 2019, a concert featuring “Dr. D”, a tribute to the ‘70s and ‘80s, was held with an estimated attendance of over 1900. The market schedule includes themed Family Nights, Community Nights and Green Dublin Nights, as well as entertainment, crafts, and representation by local businesses. Due to late harvests, the market is just getting to its full capacity with 31 vendors attending weekly. SENIOR CENTER AND HERITAGE PARKS & MUSEUMS The Dublin Senior Center strives to create a rewarding social and recreational environment that serves the needs/interests of seniors in our community. The following 3.2 Packet Pg. 14 Page 4 of 7 is a summary of attendance and participation at the Dublin Senior Center during the month of May: Attendance - 9,250 Programs and Activities - 2,308 Volunteer Hours - 999 Lunches Served - 871 Services On Monday, May 13, 2019 29 patrons received free Eyeglass Cleaning, provided by Kaiser Permanente. On Thursday, May 9, 2019 6 people attended the Deaf Support Group. On Wednesdays, May 8 and May 22 ,2019, 3 people received information from the HICAP counselor. On Tuesday, May 14, 2019 5 people attended the AARP Driver’s Safety Class. Trips All scheduled trips for 2019 have taken place with between nine to 14 participants per trip. Rentals 5/4 – Church Service • 5/18 – East Bay Summer Fest • 5/25 – Graduation Party HERITAGE PARKS & MUSEUMS Rentals 5/1 - DHPA meeting in the Sunday School Barn 5/1 - Heritage HOA meeting in Old St. Raymond Church 5/4 - Burial in the cemetery and memorial in the Sunday School Barn 5/4 - Baptism in Old St. Raymond Church 5/18 - Birthday party in the Sunday School Barn 5/25 - Engagement Party in the Barn Services On May 16, 2019, soldiers from the 11th Army Battalion out of Camp Parks participated in a volunteer service project by pulling weeds and gardening at Dublin’s Pioneer Cemetery. Exhibits Exploring Dublin’s First Inhabitants continued in the Little Classroom of Murray School House. On May 27, 2019, Spring Sports at Camp Parks opened at the Dublin Camp Parks Military History Center. 3.2 Packet Pg. 15 Page 5 of 7 Hand on History On May 4, 2019, participants had the opportunity to learn about native plants by assisting with planting in Heritage Park’s native garden. Tours May 8, 2019, a private group of 15 adults participated in the Heritage Park Tour program. May 13, 14, 20, 21, 23, 2019, 3rd grade students of Green Elementary visited Heritage Park and Museums. The kids participated in guided tours, activities, and a picnic. May 15, 16, 2019, 3rd grade students of Dublin Elementary visited Heritage Park and Museums. The kids participated in guided tours, activities, and a picnic. May 22, 28, 29, 2019, 3rd grade students of Dougherty Elementary visited Heritage Park and Museums. The kids participated in guided tours, activities, and a picnic. THE WAVE The Wave Waterpark opened Memorial Day weekend, with several hundred in attendance. Attendance was not as high as previous years due to mild weather. The Wave Concessions stand opened with a few new items, including Churro Madness and the Golden Wave Float. The Wave had two full park buyouts from local Dublin middle schools. On May 28, 2019, Wells Middle School had over 300 students in attendance and on May 29, 2019 Fallon Middle School had over 500 students in attendance. The Dublin High School Swim Team Sports Pool rentals for daily practices and meets concluded on May 11. The Wave Birthday Party Package during non-waterpark months consists of admission to Recreational Swimming, reserved space in the Natatorium Viewing Area including tables, chairs and room divider set up, pizza order and delivery, juice, birthday plates and napkins, and a novelty item per paid guest. Party Package May 2019 May 2018 Number of Parties 9 7 The Wave offered Recreational Swimming in the Natatorium on Fridays 4:00 to 7:00 PM, Saturdays and Sundays 1:00 to 4:00 PM. Recreational Swimming is for all ages. Admission Type May 2019 May 2018 Recreational Swim Daily Visit 542 775 Rec Swim under 2 48 66 Rec Swim Pass Visits 115 138 Convenience Passes Sold 1 N/A Private Rentals 3.2 Packet Pg. 16 Page 6 of 7 The Community Room at the Wave had 22 rentals in the month of May. Swim Lessons The Wave Swim School is open year-round in the Natatorium. Lessons are programmed for beginning through advanced levels and are available for chi ldren ages six months and older and adults. The Natatorium provides a comfortable indoor swimming environment and was specifically designed as a teaching pool with three teaching bays, a zero-depth gradually sloped ramp, and lap swim lane space. The swim school curriculum is written and taught specifically for The Wave Swim School. Level May 2019 May 2018 Parent/Child 10 12 Preschool (Age 3-5 Years) 57 72 Youth (Age 6-12 Years) 92 95 Teen & Adult 13 9 Total Registration 172 188 The Wave’s Fitness Swimming includes lap swimming for adults and Junior lap swimming for ages 10+. Fitness Swimming is offered Monday through Saturday mornings, Monday through Thursday and Sunday evenings. Lap swimming and Junior Lap Swimming Participants have the option to purchase a daily admission fee, or a Fitness Convenience Pass for pre-paid admissions at a discounted rate. Kick boards and pull buoys are available for participants during Fitness Swimming hours Admission Type May 2019 May 2018 Lap Swim Daily Visit 125 214 Convenience Pass Visits 452 497 Convenience Passes 62 N/A Aqua Aerobics is a low impact, easy paced fitness class which improves cardio fitness, tones’ and sculpts. The class uses the natural resistance and buoyancy of water against one’s body to provide a wide variety of conditioning activities with no impact on joints. No swimming required. Aqua Aerobics is offered Mondays and Wednesdays, 7:00 PM - 7:50 PM. May 2019 Resident 14 Non-Resident 18 Total Registration 32 STRATEGIC PLAN INITIATIVE: N/A 3.2 Packet Pg. 17 Page 7 of 7 NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: N/A ATTACHMENTS: None. 3.2 Packet Pg. 18 Page 1 of 3 STAFF REPORT PARKS & COMMUNITY SERVICES COMMISSION DATE: June 17, 2019 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Dog Park Replacement Art Selection Prepared by: Tegan McLane, Cultural Arts & Heritage Manager EXECUTIVE SUMMARY: The Parks and Community Services Commission will make a recommendation on replacement art for the Dougherty Hills Dog Park. STAFF RECOMMENDATION: Recommend the public artwork proposed by Tellart for City Council approval. FINANCIAL IMPACT: The adopted Capital Improvement Project budget for Dougherty Hills Dog Park Replacement Art (PK0219) is $26,680, including $20,000 for improvements (payment to artist). The funding source is the Public Art Fund. Both design proposal budgets encompass the full $20,000 budget. DESCRIPTION: At its October 17, 2017 regular meeting, the City Council voted to deaccession Michele Alcantara’s Animal Series sculptures at Dougherty Hills Dog Park and replace the artwork with new artwork that will be better able to withstand the environmental issues. An art selection committee consisting of Dublin residents Maria Duffey, Gina Gabriell, Matthew Giller, Sammy Jo Rudy and Georgean VonHeeder -Leopold heard design proposals from six artists (or artist teams) who submitted as part of an open call. (Gina Gabriell's alternate, Sammy Jo Rudy, participated as a voting member to bring the committee size to five people. Both members of one of the other primary-alternate pairs were absent.) Artists were Colin Selig, Craig Gary, Nico and John Meyer, Joey Rose, Amanda Pearman, and Tellart. 7.1 Packet Pg. 19 Page 2 of 3 (A seventh submission from artist team Gillie & Marc was deemed ineligible, because they proposed to provide Dublin with a copy of a bronze sculpture already located in several international cities. The Public Art Master Plan lists as ineligible, “Reproductions, by mechanical or other means, of original works of art, except in the cases of film, video, photography, printmaking or other media arts.” Wh ile bronze copies are common, the Public Art Master Plan as written does not allow for them.) Committee members were invited to personally rank the six submissions, on a scale with one being their first choice and six being their last choice. In the initi al ranking vote, proposals from Joey Rose and Tellart were tied for first place with 10 points each. After some discussion on the merits of each design, the committee held a tie -breaker vote, which Tellart won 3 to 2. However, because votes for the two designs were so close, members of the selection committee agreed to forward both to the Heritage and Cultural Arts Commission for a final decision. Both Joey Rose and Tellart have been invited to make a brief presentation and answer any questions the Commission might have. Walnut Creek-based muralist Joey Rose has proposed three dog-shaped walls to be built and attached to the existing cement paw prints and painted with brightly colored murals of native Bay Area plants. (Attachment 1) Berkeley-based design studio Tellart, with lead artist Emily Leighton, has proposed to conduct a community photo shoot at the dog park to gather silhouettes of actual Dublin dogs, which will then be laser cut from steel, powder coated, and affixed to the chain link fence that surrounds the dog park. (Attachment 2) As is Dublin’s practice, both proposed pieces were reviewed by the City’s contract conservator (Attachment 3) and City staff. Concerns with the Joey Rose proposal include durability of the walls and expense of building an appropriate foundation. The paw prints do not have appropriate substructure to support a wall, so new foundations would be required. Concerns with the Tellart piece included ease and expense of replacing any dog cutouts that might be stolen or damaged, and ease of turf maintenance along the fence where the dogs are mounted. Staff’s recommendation is to select the Tellart design, Dogs of Dublin, as replacement public art for Dougherty Hills Dog Park. Because Tellart will provide the City with digital files for each dog, and the dogs are constructed and affixed to the fence in a manner similar to standard park signage, Staff believes it will be relatively easy and low-cost to replace individual dog cutouts that become damaged. Staff will work with the artist to ensure the dogs are mounted high enough on the fence to protect them from damage from the string mower. 7.1 Packet Pg. 20 Page 3 of 3 The Heritage and Cultural Arts Commission considered this item at its June 13 , 2019 regular meeting and voted to advance the Tellart proposal, 4-1-2, on a motion by Vice Chair Kathy Blackburn, and seconded by Steve Minniear. STRATEGIC PLAN INITIATIVE: N/A NOTICING REQUIREMENTS/PUBLIC OUTREACH: Residents living within 300 feet of the Dougherty Hills Dog Park were notified by mail. Flyers announcing this meeting were posted at the Dougherty Hills Dog Park. ATTACHMENTS: 1. Joey Rose Dog Park Art Proposal 2. Tellart Dog Park Art Proposal 3. Contract Conservator's Assessment of Dog Park Replacement Art Finalist Proposals 7.1 Packet Pg. 21 WORK EXPERIENCE MURAL PAINTING BALDWIN HIGH SCHOOL WAILUKU, HI 2016 CALIFORNIA COLLEGE OF THE ARTS ANNUAL DONOR GALA SAN FRANCISCO, CA 2017 SONNY VICK’S PAVING COMPANY WAIKAPU, HI 2017 KOMENDI KOSASIH APARTMENT BUILDING SAN FRANCISCO, CA 2017 CITY OF EMERYVILLE GREENWAY EMERYVILLE, CA 2018 HABITAT HORTICULTURE WAREHOUSE BERKELEY, CA 2018 HOALOHA FARMS COMPOST CENTER WAIKAPU, HI 2018 PANGEASEED SEAWALLS: MAUI WAILUKU, HI 2019 POPSOCKETS SAN FRANCISCO, CA 2019 EDUCATION CALIFORNIA COLLEGE OF THE ARTS SAN FRANCISCO, CA Illustration BFA with Distinction, May 2017 CONTRACTORS LICENSE CALIFORNIA STATE CONTRACTOR C-33 #1036970 ADDITIONAL SKILLS • Creative and Artistic • Extremely strong drawing and painting skills • Skilled and experienced in Adobe Photoshop and Adobe Illustrator • Strong ability to collaborate, communicate and work effectively with a variety of people • Organized and Responsible • Able to perform well under the pressure of deadlines joeyrosestudio.com joey@joeyrosestudio.com 530.306.4364 1390 Creekside Dr. #50 Walnut Creek, CA 94596 JOEY ROSE STUDIO WALNUT CREEK, CA May 2017 - Present HUI NO’EAU MAKAWAO, HI June 2016 - August 2016 HABITAT HORTICULTURE SAN FRANCISCO, CA May 2015 - November 2017 APPNEXIO EL DORADO HILLS, CA May 2014 - Aug 2014 CCA ILLUSTRATION DEPARTMENT SAN FRANCISCO, CA September 2016 - May 2017 Muralist, Artist, and Illustrator • Successfully completed several public and private murals. • Freelance graphic illustrator/design consultant. Camp Kaluanui Teaching Assistant • Assisted with teaching and demonstrating artist techniques to children. • Collaborated with teachers on lesson plans. Maintenance and Installation Crewman • Installed and maintained living green walls throughout the SF Bay Area. Interaction and Graphic Designer • Met and collaborated with clients and other designers. • Designed flow charts, screens and graphics for mobile applications. Teacher’s Assistant • Assisted Robert Hunt in his figure drawing class as well as his professional practice class. 7.1.a Packet Pg. 22 Attachment: 1. Joey Rose Dog Park Art Proposal (Dog Park Art Selection) 7.1.a Packet Pg. 23 Attachment: 1. Joey Rose Dog Park Art Proposal (Dog Park Art Selection) 7.1.a Packet Pg. 24 Attachment: 1. Joey Rose Dog Park Art Proposal (Dog Park Art Selection) 7.1.a Packet Pg. 25 Attachment: 1. Joey Rose Dog Park Art Proposal (Dog Park Art Selection) PAST WORK (see attached images) 01 - ASCEND 2018 Emeryville, CA 85' x 25' and 30' x 14’ $47,000 Two murals that highlight native Bay Area Insects. Commissioned by The City of Emeryville as part of the new Greenway. 02 - NATIVE PROTECTOR 2019 Wailuku, HI 40’ x 25’ Donated Painted for Pangeaseed Foundation's Seawalls: Maui in collaboration with Alexandra Underwood. 03 - HABITAT 2018 Berkeley, CA 45’ x 20’ and 45’ x 14’ $10,000 Two murals painted on each side of a warehouse in Berkeley for Habitat Horticulture: a company that designs, builds, and maintains living walls. 04 - GARDEN 2017 San Francisco, CA 24’ x 8’ $4,000 Painted on removable panels on the side of a shipping container for CCA’s annual Donor Gala. 05 - SF SEA LION 2019 San Francisco, CA 20’ x 10’ $5,000 Commissioned by Popsockets LLC: located in their San Francisco office. 06 - SF DUNGENESS CRAB 2019 San Francisco, CA 20’ x 10’ $5,000 Commissioned by Popsockets LLC: located in their San Francisco office. 7.1.a Packet Pg. 26 Attachment: 1. Joey Rose Dog Park Art Proposal (Dog Park Art Selection) REFERENCES TRE’ PACKARD Founder & Executive Director - PangeaSeed Foundation Co-Founder & Director - World Oceans Day Hawaii Program Manager - Sea Walls: Artists for Oceans PO Box 4775, Hilo, HI 96720 +1 (808) 397-7407 tre@pangeaseed.org pangeaseed.org EMI THÉRIAULT, AICP City of Emeryville Community and Economic Development Coordinator Greenway Public Art Project Manager 2018 1333 Park Ave, Emeryville, CA 94608 (510) 596-4357 etheriault@emeryville.org DAVID BRENNER Habitat Horticulture Founding Principal & Lead Designer 2262 Mason St, San Francisco, CA 94133 (415) 684-8555  david@habitathorticulture.com 7.1.a Packet Pg. 27 Attachment: 1. Joey Rose Dog Park Art Proposal (Dog Park Art Selection) 7.1.a Packet Pg. 28 Attachment: 1. Joey Rose Dog Park Art Proposal (Dog Park Art Selection) 7.1.a Packet Pg. 29 Attachment: 1. Joey Rose Dog Park Art Proposal (Dog Park Art Selection) 7.1.a Packet Pg. 30 Attachment: 1. Joey Rose Dog Park Art Proposal (Dog Park Art Selection) MATERIAL SPECIFICATIONS Exterior construction-grade plywood Pressure-treated wooden posts Concrete Anchors Powder coated Post Bases Novacolor High-quality Artist Paints (fade- resistant) Pro Marine Supplies Marine-grade Epoxy Resin Coating 7.1.a Packet Pg. 31 Attachment: 1. Joey Rose Dog Park Art Proposal (Dog Park Art Selection) NARRATIVE Three cutouts of three different dogs in three different positions. These built-to-last “walls” will bring a sculptural, playful and colorful presence to the dog park. They will be situated on each one of the existing concrete bases. One at the entrance of the park, one in the large dog area, and one in the small dog area. At 10 feet tall, these paintings/sculptures can be seen from the roads surrounding the park. My inspiration for these paintings are native, Bay Area plants with important cultural impacts or interesting back-stories. The original settlement that later became the San Francisco Bay Area was named Yerba Buena. Yerba Buena means “Good Herb” in Spanish and is a native mint plant known for its medicinal properties. The dog at the entrance, sitting, awaiting your arrival is inspired by this important piece of history. The dog in the large dog area: stretched out and ready to play is inspired by the native flowering plant Castilleja known colloquially as the Indian Paintbrush. It’s said that an Indian boy was too small to become a warrior, so instead was encouraged to become an artist. The boy used pigments from the earth, and created incredible scenes inspired by the world around him. However, he was unable to capture the brilliance of a sunset with the dull tones of the pigments available to him. A night spirit visited him and told him where to find the perfect set of brushes for his painting. After he was finished with them, he place the beautiful fiery red-orange brushes back where he found them on the side of a hill and they began to multiply and spread over the landscape. The small dog standing at attention is inspired by the native Bay Area Milkweed. It’s no secret that the monarch butterfly is endangered here in the Bay. It’s perhaps one of the most recognizable symbols for conservation and insect protection awareness. One of the best ways (and simplest ways) to encourage the repopulation is to plant native Milkweed. Monarchs love Milkweed like we love our dogs! Just make sure to do some research in order to plant the right genus! The sculptural cut-out murals will be built from construction-grade outdoor materials. Including pressure treated posts as supports. They are rot resistant and moisture wicking. The plywood panels that will be mounted to these posts will be painted with high-quality artist acrylic paint with amazing light fastness ratings. The panels will be finished in a glossy, epoxy resin coating that will make the paintings virtually indestructible. The coating provides impact protection as well as additional water-proofing/urine proofing. Epoxy resin is known for being as durable (if not more durable) as polished concrete or granite counter tops. Because of the durable properties of this finish, dogs and owners alike are welcome to interact with the artwork. Dogs can run between the legs of the sculptures for agility training or sit underneath for the perfect photo-op! If toys are thrown and accidentally hit the the painting, no problem. The resin will protect it. The paintings can be completed offsite, so installation will be quick and easy. No outside contractors or special equipment necessary. Maintenance will be easy as well, just a quick clean with soap and water as-needed. 7.1.a Packet Pg. 32 Attachment: 1. Joey Rose Dog Park Art Proposal (Dog Park Art Selection) TIMELINE July 17 - Site visit and evaluation July 26 - Completion of offsite construction of panels August 2 - Completion of painting 1 August 9 - Completion of painting 2 August 16 - Completion of painting 3 August 22-23 - Installation BUDGET Artist’s Fee $7000 Engineering $500 Materials and Supplies $2500 Hardware $200 Fabrication $5400 Transportation of Artwork $100 Art Installation $1600 Identification Plaque $200 Insurance, Permits, Additional Studio Space $800 Travel to Dublin $100 Subtotal $18200 Contingency - about 10%$1800 TOTAL $20,000 7.1.a Packet Pg. 33 Attachment: 1. Joey Rose Dog Park Art Proposal (Dog Park Art Selection) About Tellart Experience Design Studio Dougherty Hills Dog Park Art Proposal Tellart is a collaborative group of artists and designers, founded in 2000. We are a team of industrial + graphic designers, engineers, filmmakers + architects. Our work aims to engage the world in new and transformative ways. - Tellart began its work as an information design consultancy, focused on providing engaging visual explanations of complex phenomena and experiences. Today Tellart draws its talent from cutting edge design and engineering graduates and faculty at RISD, MIT, CIID, CCA among others. -- Tellart’s craft comes from a strategic design approach and culture of continuous experimentation. The commitment to high-level aesthetics evolves from a willingness to embrace ambiguity in visualizing new artforms. This combination inspires the creation of meaningful experiences by visualizing the invisible. In 2016 Tellart received the National Design Award in Interaction Design. Bestowed by the Cooper Hewitt, Smithsonian Design Museum, the Award celebrates outstanding achievement in design through excellence, innovation, and enhancement of the quality of life. We have been awarded numerous top international prizes for our work including the SXSW Experimental Award, Cannes Lions, Webby, Core77, D&AD Yellow Pencil and our work is featured in the permanent collection of the Smithsonian Design Museum 7.1.b Packet Pg. 34 Attachment: 2. Tellart Dog Park Art Proposal (Dog Park Art EMILY LEIGHTON Senior Designer Exhibit Design Assistant Research and Evaluation Assistant Exhibit Development Intern Educational Resources Intern Curator, Docent Biography Dougherty Hills Dog Park Art Proposal MDes, Interior Architecture M.A., Museum Studies B.A.,Visual Arts History and Criticism 7.1.b Packet Pg. 35 Attachment: 2. Tellart Dog Park Art Proposal (Dog Park Art BRIAN HINCH Head of Production Technology Director Principal, Research and Development Information Designer Biography Dougherty Hills Dog Park Art Proposal Bachelor of Fine Arts, Graphic Design 7.1.b Packet Pg. 36 Attachment: 2. Tellart Dog Park Art Proposal (Dog Park Art ZAZA ZUILHOF Lead Designer, Interaction Designer, Interaction Designer, Exhibition & Interaction Designer Sterk Water Co-Founder, Interaction Designer Print Designer Biography Dougherty Hills Dog Park Art Proposal Master Level Interaction Design Bachelor of Science Industrial Design 7.1.b Packet Pg. 37 Attachment: 2. Tellart Dog Park Art Proposal (Dog Park Art Dougherty Hills Dog Park Art Proposal Tellart 1 Crown Sky Garden, 2012 7.1.b Packet Pg. 38 Attachment: 2. Tellart Dog Park Art Proposal (Dog Park Art Dougherty Hills Dog Park Art Proposal Tellart 2 de Youngster’s Studio, 2018 7.1.b Packet Pg. 39 Attachment: 2. Tellart Dog Park Art Proposal (Dog Park Art Dougherty Hills Dog Park Art Proposal Tellart 3 Color Visualizer, 2014 7.1.b Packet Pg. 40 Attachment: 2. Tellart Dog Park Art Proposal (Dog Park Art Dougherty Hills Dog Park Art Proposal Tellart 4 Van Gogh Dreams, 2018 7.1.b Packet Pg. 41 Attachment: 2. Tellart Dog Park Art Proposal (Dog Park Art Dougherty Hills Dog Park Art Proposal Tellart 5 Teleportation Binoculars, 2013 7.1.b Packet Pg. 42 Attachment: 2. Tellart Dog Park Art Proposal (Dog Park Art Dougherty Hills Dog Park Art Proposal Tellart 6 Sound Affects, 2012 7.1.b Packet Pg. 43 Attachment: 2. Tellart Dog Park Art Proposal (Dog Park Art Image 5: Teleportation Binoculars, 2013, Sydney Opera House, Installation Tellart and Google Creative Lab created the Binoculars to celebrate the 40th birthday of the Sydney Opera House—and its inscription to the UNESCO World Heritage List. Tellart reinvented a timeless icon of street furniture, combining it with Google's Street View technology to create surprising moments of teleportation. Expecting a universally familiar tourist experience, visitors peering into the binoculars were instead transported from where they stood to sister World Heritage sites all over the world. Image 6: Sound Affects, 2012, Parsons the New School of Design, Installation SoundAffects translated the sensory overflow of a New York City street into a serene audiovisual expression of a moment in time and space. A wall with embedded sensors and lights observed its surroundings, harmonising yellow cabs with evening rain and jackhammers. Viewers could plug into the active wall installation and be transported to different parts of the city live through sound. The experiential effects were one of harmonizing urban dwellers with the symphony of their own movement. Budget information for all projects available upon request. Image List Image 1: Crown Sky Garden, 2012, Children’s Hospital, Chicago, installation Interactive garden wall and benches offers a sanctuary for patients, families and staff within this 23 story building. Built upon growing scientific research which links access to natural spaces to reduced patient recovery time. Image 2: deYoungster’s Studio, 2018, de Young Museum, Mixed Media Installation Interactive children's space demonstrates the five principles of art making: Color, Composition, Shape and Form, Texture and Sculpture. Tellart implemented this exciting new experiential learning environment that will engage kids and adults alike. Image 3: Color Visualizer, 2014, Cal. Academy of Sciences, Mixed Media Installation Central feature for the Color of Life exhibit, creatively exploring the role of color in the natural world. This interactive, multisensory installation invited visitors to discover stories from the Academy's vast collection of 46 million scientific specimens, highlighting the interconnectedness of life on Earth. Image 4: Van Gogh Dreams, 2018, Van Gogh Museum, Mixed Media Installation. Van Gogh Dreams is a narrative installation that brings the visitor from Paris to Van Gogh’s residence in Arles. In five different spaces which the visitor can walk through, the story of this turbulent period is told. This image shows one of the spaces featuring custom glass sunflowers. Dougherty Hills Dog Park Art Proposal 7.1.b Packet Pg. 44 Attachment: 2. Tellart Dog Park Art Proposal (Dog Park Art References Dougherty Hills Dog Park Art Proposal Sheila Pressley Director of Education de Young Museum San Francisco, CA Contact email: spressley@famsf.org Contact phone 415-750-7641 Scott Moran Director of Exhibit Design & Production California Academy of Sciences San Francisco, CA Contact email: smoran@calacademy.org Contact phone 415 379-5196 Joshua Horne Director of BAD Studio Richmond Arts Council Member Richmond, CA Contact email: josh@badstud.io Contact phone: 510 859-5202 7.1.b Packet Pg. 45 Attachment: 2. Tellart Dog Park Art Proposal (Dog Park Art Dougherty Hills Dog Park Art Proposal Rendering The rendering only shows a small section of the overall artwork. The actual work would include life size silhouettes of 60 to 100 dogs. 7.1.b Packet Pg. 46 Attachment: 2. Tellart Dog Park Art Proposal (Dog Park Art Narrative Dogs of Dublin is a colorful and community-generated art piece. This work consists of a series of brightly-colored silhouettes of dogs, including many who actually use the park. The silhouettes will be arranged around the park’s existing perimeter fencing. Their coloring would vary, following an ombre pattern inspired by the colors seen at dusk over the park’s nearby hills. Between 50 and 100 life-sized silhouettes will be installed along 100 to 200 feet of existing fence line. We take inspiration from silhouette-making which gained prominence in the 18th century, where portraits of people in profile were the main subject. However, this tradition also included dogs. Augustin Edouart, one of the most famous silhouette artists of the 19th century, included dogs among his portraits. The tradition of silhouettes in artwork remains today, in artists like Kara Walker and William Kentridge The actual silhouettes will be generated from photos taken of dogs who currently use the park, using a generative algorithm we will manipulate these photos into the ultimate forms seen in the artwork. We are excited to combine a traditional form, creative technology and direct connection to the community. Dougherty Hills Dog Park Art Proposal 7.1.b Packet Pg. 47 Attachment: 2. Tellart Dog Park Art Proposal (Dog Park Art Installation Fabrication Dougherty Hills Dog Park Art Proposal Generative Algorithm Artist manipulation Community photo shoot Laser cutting Powder coating Generative Design and Procedural Fabrication Our community’s dog companions are many and varied; the park’s artwork should reflect this. To this we bring our collective’s long-standing interest in the way technology can empower creativity. We would start by staging a community photo day at the park, where we would set up our portable green screen rig. We would photograph every dog willing to volunteer for the shoot and speak with the people in attendance about the project. Silhouettes are then created from the photographs, which are added into a generative algorithm to create many more silhouettes. The shapes are then sent to the laser cutter, which, in turn, creates the final steel forms. These steel forms then have their mounting hardware attached, and are moved to powder coating. There, a permanent pigment finish is baked onto each piece, completely sealing it from water and other damage. Finally, we move all of the silhouettes to the park where we will install them along the fence line. Fabricators: Laser cutting step is done at Seaport Stainless (Richmond, CA) and powder coating step is done at Leon’s Powder Coating (Oakland, CA). We have worked with both shops several times previously. 7.1.b Packet Pg. 48 Attachment: 2. Tellart Dog Park Art Proposal (Dog Park Art Maintenance Materials and finishes for the artwork have been selected specifically for their durability. Maintenance, if any, should be similar to that of outdoor signage, such as occasionally spray-down from a hose to remove mud. The artwork is designed to survive being within reach of both dogs and humans. The powder coating finish will withstand exposure to dog urine and normal landscape upkeep products such as fertilizer. Proposed installation procedure: 1.Two installers are needed to install one silhouette 2.First installer holds steel silhouette in desired position, with mounting clip resting within one of the “diamonds” of the chain-link fence. 3.Second installer places retaining plate onto rear of bracket from other side of fence 4.Second installer tightens two bolts using a portable driver 5.Proceed to next silhouette Installation and Maintenance Dougherty Hills Dog Park Art Proposal 7.1.b Packet Pg. 49 Attachment: 2. Tellart Dog Park Art Proposal (Dog Park Art After installation, work covers approx. 4 ft. (h) x 100 ft. (w) Materials Silhouettes are 14 gauge cold-rolled carbon steel Mounting hardware are commercial off-the-shelf brackets used for attaching signage to chain link fence Part Specifications Individual silhouette sizes vary between large and small units: Materials and Specifications Finishes Fasteners are galvanized steel exterior-grade sheet metal screws Steel parts are finished with ASTM D3451-conformant powder coatings from Cardinal. Dougherty Hills Dog Park Art Proposal PMS 2765 PMS 2617 PMS 7649 PMS 227 PMS 1805 PMS 1797 PMS 485 PMS 1655 PMS 144 9.6 in.43.2 in. 36 in. Large Unit 10.8 in. Small Unit 7.1.b Packet Pg. 50 Attachment: 2. Tellart Dog Park Art Proposal (Dog Park Art Timeline + Budget Dougherty Hills Dog Park Art Proposal Timeline: May + June: Planning, Community Photography day, generating algorithm, final color specifications and layout. July: Metal fabrication and painting August: Installation (3 days) Based on Art Council approval, timeline could be shortened and implemented earlier. Budget: Item Cost Steel and Fabrication $3,200 Powder Coating $1,500 Hardware $500 Interpretive Plaque $300 Photography $1,500 Design time + studio staff $3,200 Cut file preparation + pre-check $2,000 Field coordination $2,100 Project management $1,800 Installation Assistance $3,600 Transportation of artwork $300 Total $20,000 7.1.b Packet Pg. 51 Attachment: 2. Tellart Dog Park Art Proposal (Dog Park Art       Conservation Assessment      Date: 5-18-19  Client: City of Dublin, Attn: Tegan McLane  Job #: 2019/201  Object: Proposed Sculptures for the Dougherty Hills Dog Park, Dublin:    1.Proposed sculptures by Tellart, Emily Leighton (lead artist)  2.Proposed sculptures by Joey Rose         Tellart Joey Rose                     Preservation-Arts.com 510.808.7894 info@preservation-arts.com 743 47th Street #102, Oakland, CA 94609  7.1.c Packet Pg. 52 Attachment: 3. Contract Conservator's Assessment of Dog Park Replacement Art Finalist Proposals (Dog Park Art Selection) Conservation Assessment of Proposed Sculptures for Dougherty Hills Dog Park, Dublin     1.Proposed Sculpture by Joey Rose  Description and Materials:  Design Description:   The design by Joey Rose comprises three painted oversized cut out sculptures, one located at the entrance, one inside the  large dog play area, and the third inside the small dog area. The artist notes that dogs are encouraged to interact with the  sculptures and use them for agility. This artist is well known in the Bay Area for beautiful painting and design of murals and  it is likely that the sculptures will be very attractive and have a high visual impact. The substrate is exterior grade plywood,  with artist applied Nova Paint and an epoxy coating. They are intended to attach to existing concrete paw print bases via  fence posts, and concrete fasteners. The painted designs are based around different Bay Area plants.         Preservation-Arts.com Page 2 of 7  7.1.c Packet Pg. 53 Attachment: 3. Contract Conservator's Assessment of Dog Park Replacement Art Finalist Proposals (Dog Park Art Selection) Conservation Assessment of Proposed Sculptures for Dougherty Hills Dog Park, Dublin     Materials:  Proposed materials are:  Exterior construction grade plywood  Pressure Treated Wood Posts  Nova Color Artists Paints  Pro Marine Supplies Marine-grade Epoxy Resin Coating   Powder Coated Post Bases  Concrete Anchors    Proposed Measurements:  Each sculpture is intended to be approximately 10 feet in height, and similar in width.     Assessment of Different Elements and Maintenance Issues:  Material Choices:   Exterior grade plywood​ is suitable for the outdoors having a fully waterproof glue joint and is for use in areas that have  permanent moisture or weather. With the addition of coatings, it is hoped that they should last for at least five years before  delamination starts to occur. Deterioration of the plywood is directly related to the success and integrity of the coatings, as  long as they stay intact, the plywood should be fine.     The sculptures are quite large at 10 feet, and since plywood panels are generally available in 4 x 8’, it seems that panels will  have to be joined to achieve the desired size. End to end joints of flat panels are inherently weak without additional support,  may provide an area for ingress of water and ultimately may not be able to withstand the wind at the park. The artist suggests  that the joints will be stabilized on the rear by the fence posts, but this may be insufficient and the design should be assessed  by a structural engineer, in conjunction with a wind study on park.    Novacolor Paint Systems​ are one of the most commonly used outdoor mural artist’s paints and are engineered for high  performance and color fastness. Certain colors are more stable than others, and each should have been checked to conform  with ​ASTM D4303, ​Standard Test Methods for Lightfastness of Colorants Used in Artists’ Materials. ​The paint is acrylic based  and will be compromised by dog urine quickly if the epoxy coating fails.     Pro Marine Supplies Marine-grade Epoxy Resin Coating   An epoxy coating designed for the outdoors should be should be able to withstand weather over a limited amount of time,  before requiring application. Epoxies typically yellow as they crosslink over time so paint colors should be chosen where this  will not be an issue, or the artist should be accepting of this likely outcome. Since the epoxy coating is the most important  protection to the whole sculpture, it’s integrity is of vital importance to the overall good appearance of the artwork. It is  anticipated that the positioning of the sculpture at ground level, will likely result in increased deterioration of the coating  (and hence the paint and plywood) on the lower sections. This is due to moisture in the ground and plants half of the year  being in prolonged direct contact with the surface probably leading to blanching at best, swelling and delamination of the  under layers at worst. In addition, being one of the few structures in the enclosed play areas, it is likely that the sculptures will  be constantly urinated on by the dogs. It is unclear how this epoxy coating will perform in this situation since urine is highly  acidic, but the chances are that the vast majority of coatings are going to fail after a period of time, again resulting in loss of  paint, delamination of the plywood and general wear on the lower parts of the sculptures. The sculptures in the enclosed  areas are likely to be more impacted by urine than the one located at the entrance.         Preservation-Arts.com Page 3 of 7  7.1.c Packet Pg. 54 Attachment: 3. Contract Conservator's Assessment of Dog Park Replacement Art Finalist Proposals (Dog Park Art Selection) Conservation Assessment of Proposed Sculptures for Dougherty Hills Dog Park, Dublin     Installation Considerations:  Installation System  From the artist’s description, it appears that the panels will be constructed of joined sections of plywood, attached to two or  more fence posts on the rear side. Heights of the posts is not noted, but if short, such as a foot tall, this is unlikely to provide  adequate support for a tall joined wood panel. Taller fence posts will be very visible from the rear, and although are going to  be painted over, will have a distinctly different look from the front. In short these sculptures have a clear front and back that  may not be quite so successful visually for a three dimensional object.     Structurally at 10 feet tall and wide, the panels will act as a sail and have to be able to withstand high winds and large dogs  jumping against it. Both scenarios will require an adequate framework support system. This may visually impact the  appearance from the rear side. For wind, locating with alignment with prevailing winds is recommended.     The powder coated fence post supports will likely be deteriorated by urine and rust within a short length of time. It will take  a while for them to be structurally impacted, but visually the paint will have deteriorated and rust may be showing within a  year or so most likely from moisture contact and urine.     Although installation into the existing concrete pads seems an elegant and easy solution, it is unclear how thick the concrete  pads are poured and whether they are constructed in a stable enough manner to hold up the panel. A structural engineer can  answer this question, but new pads may require pouring. If this is the case, then considering pads that are raised at least a foot  off the ground to reduce damage from dog urine and ground moisture would be beneficial.     Impact From Dogs  It is never a good idea to see artworks as play items if the desire for the sculpture is long term preservation. There is no  ‘indestructible’ paint or coating system that can withstand wear from constant human interaction, and interactions with dogs  are potentially even less controllable. The dogs are likely to run into the sculptures, jump up at the sculptures, chew the sides,  urinate on them and make them dirty. Dog interactions will cause matting and scratching of the epoxy coats, and lead to  losses in the paint. Being low to the ground, mud and dirt will splash up from water and be visually distracting.     Recommendations:   ●The sculptures may not be structurally stable enough to withstand wind, and dog impact in the gated enclosures  with the current construction/installation system. A structural engineer should be involved to review of  construction methods based on wind evaluation, and base pad design.   ●Raising them above ground may help with reducing deterioration of the lower sections from dog urine and ground  moisture, but will remove the idea of them as interactive with the dogs.   ●Owing to the various described issues with this design, it is unlikely that the sculptures will be in good condition  within five years. If the City chooses to go ahead, then placing the artworks in a temporary collection category is  advised, since conservation maintenance costs are likely to be high, or replacement may exceed the initial  commissioning budget within a short period of time.     Maintenance Budget:  Estimated Annual Maintenance:  To include surface cleaning, inpainting losses, and application of coatings as necessary to maintain epoxy finish*.     Team of 4 people for one 8 hour day, with documentation, materials and travel:  Conservator 1- 8 hours x $120=$960     Preservation-Arts.com Page 4 of 7  7.1.c Packet Pg. 55 Attachment: 3. Contract Conservator's Assessment of Dog Park Replacement Art Finalist Proposals (Dog Park Art Selection) Conservation Assessment of Proposed Sculptures for Dougherty Hills Dog Park, Dublin     Conservator 2- 8 hours x $120=$960   Technician 1- 8 hours x $95=$760   Technician 2- 8 hours x $95=$760   Documentation: 2.5 hours $275  Travel: $60  Materials: $200  Total : $3,975    *Every year, it is anticipated that the costs may increase as the panels deteriorate, and recommissioning should possibly be  considered.     2.Proposed Sculpture by Tellart   Description and Materials:  Design Description:   The design by Tellart comprises between 60-100 life size cut-outs of dogs attached to the dog park 100-200’ of perimeter  fencing. The artist group intends to photograph the profiles of dogs that currently use the park as models for the cutouts, and  so the project engages community involvement, and there will be a sense of ownership to the artworks.     Materials:  Proposed materials are:  Silhouettes are 14 gauge cold rolled carbon steel  Galvanized steel exterior sheet metal screws  Steel parts are finished with ASTM D3451-conformant powder coatings from Cardinal (the following are Pantone colors):    Preservation-Arts.com Page 5 of 7  7.1.c Packet Pg. 56 Attachment: 3. Contract Conservator's Assessment of Dog Park Replacement Art Finalist Proposals (Dog Park Art Selection) Conservation Assessment of Proposed Sculptures for Dougherty Hills Dog Park, Dublin           Proposed Measurements:  Each sculpture will be varied in height and width being life-sized representations of living dogs.     Assessment of Different Elements and Maintenance Issues:  Material Choices:   14 Gauge Cold Rolled Carbon Steel  14 gauge Cold Rolled Carbon Steel is suggested by the artist for the substrate material. Carbon steel​ is a common type of steel  used for artworks where it is accompanied by a paint system, and t​he gauge relates to the thickness of the metal, so 14 gauge is  5/64” in thickness. This is the same as 2mm and is extremely thin. The panels, some of which are a good size, may be prone to  being damaged during handling and installation. In addition, the thinner the metal, the quicker it will rust through and lose  structural integrity, and so rethinking the thickness is advisable, despite the fact that it will increase costs.     Primer  Good priming of the metal will be essential to minimize the risk of rusting through of the metal. A zinc rich primer is  recommended since it gives the best protection to steel in wet environments. Cardinal does offer a hybrid epoxy zinc rich  primer. It is anticipated that the location on the fence and close to the ground will encourage dogs to urinate on the artworks  particularly on the rear side. Although the cardinal website does indicate that the primer is ‘resistant’ to acidic situations, it is  unclear as to how resilient it is, if the powder coat is compromised.     Powder Coating   The most common powder coating system is polyester based. The difference between a powder coating and a fluid paint is  that powder coating does not involve a binder, but is a polymer with catalysts, pigments, extenders and other additives  applied under heat. In conservation, powder coatings are not recommended for artworks because the catalyst and additives  tends to deteriorate in UV exposure, the colorants are prone to fading in particular blues and reds, and organic pigments can  be deteriorated by the additives themselves. In addition, it is very difficult to repair powder coated surfaces once they are  damaged because the powder coating process can only take place in a factory situation.   Cardinal do have liquid top coats of various sorts, and a waterborne urethane enamel should be considered as a top coat to  improve the chemical, solvent and stain resistance of the powder coating, should help retain high gloss and seems to have  some resistance to acids.       Preservation-Arts.com Page 6 of 7  7.1.c Packet Pg. 57 Attachment: 3. Contract Conservator's Assessment of Dog Park Replacement Art Finalist Proposals (Dog Park Art Selection) Conservation Assessment of Proposed Sculptures for Dougherty Hills Dog Park, Dublin     The most stable paint systems are high performance urethane or fluoropolymer ones, however these are considerably more  expensive than powder coatings, and the budget may not be sufficient for this number of units described in the proposal.     The costs on the budget for powder coating also seem very low at $1,500 for 60-100 pieces, that is approx. $15-$25 each. A  quick call to a powder coating company suggested that costs of $40-$50 per unit are likely for an in stock color  ($2,400-$5,000), $55-65 per unit for an ordered in color ($3,300-$6,500), and more for a custom color such as the Pantone  selections mentioned in the proposal. Addition of a protective top coat may increase costs also. It is therefore suggested that  the City may not end up with as many dog units as the proposal suggests, since one way to lower costs is by minimizing the  quantity produced.     Installation Considerations:  Fasteners  The installation appears to be very straightforward, and the galvanized steel metal screws should be compatible with the  galvanized fence, although wear and abrasion to the galvanized finish will allow oxidation (rusting) to begin. Using a  non-seize product on the fastener bolts is recommended.     Maintenance Considerations:   Owing to the relatively low cost of the individual elements, the City may want to consider having some replacements made at  the time of fabrication of say a few small, medium and large cut outs. This stock piling may ultimately be cheaper and more  efficient than refabrication or conservation to repair rusted panels.     Maintenance Budget:  Estimated Annual Maintenance:  To include surface cleaning (no power washing or solvent cleaning of powder coats recommended), local corrosion reduction  and inpainting of paint losses, removal of organic material caught between the panel and fence, and application of coatings as  necessary to maintain finish for as long as possible.     Team of 4 people for two 8 hour days, with documentation, materials and travel:  Conservator 1- 16 hours x $120=$1,920  Conservator 2- 16 hours x $120=$1,920  Technician 1- 16 hours x $95=$1,520  Technician 2- 16 hours x $95=$1,520  Documentation: 2.5 hours $275  Travel: $120  Materials: $300  Total : $7,575    Conclusions:   In general, the Tellart installation has a much higher chance of being successful in the outdoor environment than the Joey  Rose artwork. However, owing to the specifically aggressive and difficult environment of the Dog park, it is recommended in  both cases to consider the artworks temporary as opposed to part of the permanent collection to give the City options as  artworks fail, and so as not to inherit a long term high maintenance situation.           Preservation-Arts.com Page 7 of 7  7.1.c Packet Pg. 58 Attachment: 3. Contract Conservator's Assessment of Dog Park Replacement Art Finalist Proposals (Dog Park Art Selection) Page 1 of 4 STAFF REPORT PARKS & COMMUNITY SERVICES COMMISSION DATE: June 17, 2019 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Review of Capital Improvement Program for the Dublin Historic Park Master Plan Prepared by: La Shawn Butler, Parks and Community Services Director EXECUTIVE SUMMARY: The Commission will receive a report on future Capital Improvement Projects (CIPs) outlined in the Dublin Historic Park Master Plan and will consider making a recommendation to delete future Phases 2 through 4. STAFF RECOMMENDATION: Receive the report, consider Staff's recommendation to remove Phases 2 -4 of the Historic Park Master Plan, and recommend to the City Council the removal of the phases. FINANCIAL IMPACT: This report is for discussion and as such, there is no financial impact associated with this item. However, based on City Council direction, future items on this topic may include financial impacts. DESCRIPTION: Background In August 2006 the City Council adopted the Dublin Historic Master Plan, that was outlined in five phases. In July of 2011, Phase 1 was considered complete with the placement of the Kolb House, Sunday School Barn, Hay Barn and other historic farm buildings and improvements to create the current layout of Heritage Park and Museums. The total cost to complete Phase 1, including land acquisition, was $15,161,000. On July 18, 2017, City Council directed Staff to bring back for discussion a report outlining the progress of the improvements identified as a result of the Dublin Historic 7.2 Packet Pg. 59 Page 2 of 4 Park Master Plan. During the August 15, 2017, City Council meeting, Staff provided the estimated costs for each of the five (5) phases of the Dublin Historic Park Master Plan and recomm ended the modification of the current plan to exclude phases from the Park. At that meeting, City Council directed Staff to review the current Dublin Historic Park Master Plan last updated by Royston Hanamoto Alley and Abey (RHAA) in June 2008, have a cons ultant do preliminary work to gauge feasibility of expanding the cemetery and present the findings to the Heritage and Cultural Arts Commission for discussion. As a preview, the remaining phases of the Master Plan would cost an estimated $16,999,000 bringing the Parks total cost to $32,160,000 for the 10 -acre Park. The Phases remaining are as follows: Phase 2 - Orchard Garden Phase 2 included Walnut trees planted in orderly rows to simulate an orchard, like those once seen throughout the area. North -south and east-west paths between the trees would create a grid of Culture Walks showing aspects of daily life intersecting with Diversity Streams representing different cultures that settled here. This phase would also include the Rancho Playground with Han ds on History play activities, picnic area, reflecting pool, artifact cubes with cast bronze replicas of historic objects, and memory walls featuring historic photos. Phase 2 would require demolition of existing turf, regrading, irrigation changes, construction of a pavilion, and installation of new landscape (including the trees), hardscape and park furnishings. Estimated cost in 2017: $6,040,000. No funding source has been identified Phase 3 - Freshwater Corner Phase 3 included an interactive play fountain to be installed at the northeast corner of the park, currently an unused turf area. Other features of the Freshwater Corner would include a pergola structure, reminiscent of the wrap-around porch of the Amador Hotel, which once occupied that spot. This phase would also include plaza space with in- ground signage commemorating the corner as a historic stagecoach route crossroads, entry monuments and special paving treatment on Donlon Road. Phase 3 would require demolition of existing turf, regrading, irrigation changes, construction of a pergola and fountain, and installation of new landscape (including the trees), hardscape and park furnishings and paving. Estimated cost in 2017: $2,930,000. No funding source has been identified Phase 4 - Cemetery Expansion Phase 4 consisted of the acquisition of land south of the park, currently owned by the Dublin Historic Preservation Association. It includes placement of in -ground burial plots (34); cremation vaults (200), low columbarium niches (375), and 1,860 h igh columbarium niches. Phase 4 would include land acquisition, construction of a pedestrian bridge across Dublin Creel, grading, landscaping, hardscape and park furnishings. Estimated cost in 2017: $6.5 million. No funding source has been identified, though approximately $4 million has been set aside in a General Fund Reserve. 7.2 Packet Pg. 60 Page 3 of 4 Phase 5 - Dublin Pioneer Cemetery Renovations Phase 5 included renovations to the existing Dublin Pioneer Cemetery with include improved pathways, renovated landscaping at the cemetery entrance and along Hawthorne Lane, a renovated plaza near Old St. Raymond Church to include seating and shade, a low stone wall along Donlon Way and a new low columbarium wall at the north edge of the cemetery. Phase 5 would also include demolitio n of the existing church courtyard, new landscaping, new hardscape and paving. Estimated cost in 2017: approximately $1.5 million Funded as part of the current Capital Improvement Program as Project PK0215. Scheduled to begin after review of the Dublin Historic Park Master Plan. Current Park Use Since the Kolb Farm buildings were added to bring Heritage Park and Museums to its current configuration, uses of a few buildings have changed. In the Master Plan, the Kolb House was originally intended to have ju st two period museum rooms in the dining and living rooms, discovery rooms (Hands on History) in the bedrooms, with the kitchen used as a staff kitchen, parlor as a public room, and the entire upstairs used for archival storage. At one point it housed staf f offices. Today the entire house - save one bedroom - is used as period museum rooms, decorated with original furnishings and open to the public for tours during events, certain museum open hours and upon request. The Hay Barn was intended as a shade shelter with play area below. However, as the area underneath is not accessible to disabled customers, it is roped off from the public and used as storage space for the tractor and other event supplies. The Sunday School Barn is being used as intended as re ception space and occasionally a small black box theater. It is more regularly used as a performing arts classroom space. The Old House is being used as intended as a restroom building, with the back portion originally a small art studio and now being use d as a storage and prep room for the growing Hands on History program. Old St. Raymond Church is used as intended as a rental venue. The Schoolhouse Museum is used as intended to house permanent and temporary exhibits. Staff offices have been relocated into the back of this building. The Carriage House and Sheds are used as collections and cemetery supply storage areas. The Pump House has been used as a staffed information kiosk during events but is generally unused. The front lawn on Donlon Way, which was originally intended as event space, is not used as such, because of logistical difficulty accessing it between the fence posts. Instead the back lawn, where the Orchard Garden is proposed to go, is used for event 7.2 Packet Pg. 61 Page 4 of 4 space, including the annual Harvest Fair. The Dublin Boulevard lawn, where the Freshwater Corner is proposed to go, is occasionally used as overflow space for special events. The small outdoor stage near the bank can be used for events. Staff Recommendation As noted above, the City has e xpended $15,161,000 on the park to date. The future phases of park remaining total approximately $17 million. Staff believes that the community views this park as complete and that additional, unidentified funding necessary would not add value to this unique facility. Therefore, Staff recommends eliminating phases two, three and four. During the August 15, 2017 City Council Meeting, a representative of the Dublin Historic Preservation Association and another Community member were in support of excludin g or postponing phases two and three and considering the feasibility of the Cemetery expansion. An important note about the Cemetery Expansion (phase four), the consultant RHAA, who prepared the Cemetery Renovation and Expansion in 2014 was contracted to update the economic analysis of the expanding the cemetery. Their analysis in 2018 indicated that the original business model, using a partner to operate the cemetery, was no longer feasible. They estimated it would take 15+ years of operation to break ev en on the initial capital outlay, more than 30 years to be profitable and more than 50 years to raise enough endowment funds to provide perpetual care for the grounds. Another option would be for the City to operate the cemetery as a municipal enterprise, with general fund subsidization for decades at potentially higher cost to residents. ATTACHMENTS: None. 7.2 Packet Pg. 62 Page 1 of 4 STAFF REPORT PARKS & COMMUNITY SERVICES COMMISSION DATE: June 17, 2019 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Batting Cages Policy and Fee Structure Prepared by: Lisa McPherson, Recreation Manager EXECUTIVE SUMMARY: The Commission will review the proposed Cricket Batting Cages Policy and Fee Structure to recommend for City Council approval. STAFF RECOMMENDATION: Receive, review and discuss the proposed Cricket Batting Cages Policy and Fee Structure to recommend for City Council approval. FINANCIAL IMPACT: Projected revenue considering current cricket cage use at the Dublin Youth Sports Organization rate of $15.00 per hour is $22,050. The amount collected will likely be reduced based on the credits of Cricket for Cubs would plan to use against their initial investment in constructing the cages. DESCRIPTION: At the March 5, 2019 City Council meeting, City Council approved termination of an agreement between the City of Dublin and Cricket for Cubs for exclusive use of the Emerald Glen cricket batting cages (effective January 1, 2020). Staff was directed to develop policies and fees for the two (2) cricket batting cages and review the polices and fees at a Parks and Community Services Commission meeting and to forward the recommendation for City Council approval. Staff researched cricket batting cage policies and fees from neighboring cities who utilize cages for cricket (San Ramon and Fremont). The following is a summary of Staff's research: The City of Fremont and the City of San Ramon are two cities who currently operate City multi-use batting cages. Both cities require a completed rental 7.3 Packet Pg. 63 Page 2 of 4 application to rent the cages. The City of San Ramon has two (2) multi-use batting cages which are primarily used by City co-sponsored organizations when they rent the baseball fields (batting cages are included with field rental). When the fields are closed for renovation or not rented by City co-sponsored organizations, the batting cages are unlocked for the public to rent. The City charges the following fees to rent the cages: o Non-profit = $14.65 per hour per cage o Resident = $14.65 per hour per cage o Non-Resident = $28.61 per hour per cage The City of Fremont has five (5) multi-use batting cages which are available for the public to rent on a first come first serve basis, with a 48 -hour notice prior to the requested rental time. These cages have a locking system (Cell Gate) which are programmed by City staff. The locking system generates an access code needed to unlock the gate, which staff than emails to the renter. Cell Gate software does not have the capability to generate access codes through other registration software; therefore, this software is an additional one-time cost of $12,000, and $150 per month service fee. The City of Fremont charges the following fees to rent the cages: o Non-profit = $10.00 per hour per cage o Resident = $15.00 per hour per cage o Non-Resident = $20.00 per hour per cage Staff conducted a meeting on May 6, 2019 to discuss and receive feedback on rules, reservation procedures, policies and fee structure with the following cricket organizations: Cricket for Cubs Dublin Cricket Academy East Bay Youth Cricket Association San Ramon Cricket Association Dublin Cricket League (invited though didn’t attend the meeting) Cricket Batting Facility Rules Staff utilized the City of Fremont’s batting cage rules and cricket organization feedback from the May 6, 2019 meeting to establish the following proposed cricket batting cage facility rules: o Cage facility is permit-only facility o Cage facility is for cricket only o Only molded rubber cleats, synthetic turf shoes, or other athletic shoes are allowed in the cages o Only balls and bats, usually associated with cricket are allowed in the cages o All batters must wear a helmet at all times while in the cage facility o Only one (1) batter is allowed in each tunnel at any time o Spectators or batters on-deck must stay outside the cage structure 7.3 Packet Pg. 64 Page 3 of 4 o No practice swings or swinging of bats allowed outside the cage facility at any time o No unauthorized persons shall enter the cage facility while it’s rented o Renters are responsible for cage facility while they are rented o Check that the cage facility is closed and locked after rental Reservation Procedures, Polices and Fee Structure Staff considered both the community and cricket organizations usage when developing the proposed reservation procedures, polices and fees. Staff met with the cricket organizations on May 6, 2019 to discuss rental priority use, the rental process, fee structure and usage requirements. During the meeting Staff received the following feedback from the cricket organizations: Priority usage, process, payment and fee schedule should be consistent as to sports fields: • Dublin Youth Sports Organizations have first priority • A rental agreement is submitted to Staff • Dublin Youth Sports Organizations should pay the same fee as renting turf fields ($7.00 per hour per cage) • Minimum of one hour for rental usage and no maximum of rental usage On May 30, 2019, the City received additional comments from Cricket for Cubs after attending the meeting: • For teaching purposes cages should be offered from 3:00 to 7:00 PM for youth organizations to rent and from 7:00 to 8:00 PM (during available daylight) for the Community to rent • For youth and adults to rent the cages at the same time, a steel fence would need to be installed to separate the cages since their skill levels are different • The run up will need to be leveled and watered multiple days throughout the week • Per cage per hour rate = $7.50 After the feedback received by the user groups, Staff is recommending the following: Rental Information Staff Recommendation Priority Use 1. Dublin Youth Sports Organizations 2. Residents 3. Non-Residents Process Submit a rental agreement application between hours of 8:00 AM and 5:00 PM Monday through Friday; renter will receive a cage access code after agreement has been approved (code will take up to 48 hours) Payment In full upon reservation Usage Requirements Minimum of one (1) hour to rent per day. Maximum of three (3) hours to rent per day Fee Structure Per hour for entire cage facility Dublin Sports Organizations = $15.00 Resident = $18.00 Non-Resident = $22.00 7.3 Packet Pg. 65 Page 4 of 4 Priority use will be given to Dublin Youth Sports Organizations; however, usage requirements were established to meet the needs for both community and cricket youth sports organization use. The proposed fee does not currently cover the actual cost to administer and maintain cage facility operations, thus the City would be subsidizing the cage rental program by approximately 50 percent. To fully recover costs for administration and maintenance, charges for the cage facility would be as follows: Dublin Sports Organizations = $29.00 Resident = $34.00 Non-Resident = $41.00 Given the feedback from the cricket organizations and to stay in line with the fee structure of neighboring communities, the proposed fee structure was established for the first year. Staff will return in 2021 with cage facility data and propose to adjust fees accordingly. Staff requests that the Parks and Community Services Commission recommend to the City Council the proposed Cricket Batting Facility Rules, reservation procedures, and fee structure. NOTICING REQUIREMENTS/PUBLIC OUTREACH A copy of the Staff Report was provided to local cricket organizations. ATTACHMENTS: None. 7.3 Packet Pg. 66