HomeMy WebLinkAbout*CC Agenda 10-15-2002 AGE
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2002, 7:00 p.m,
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CALL TO ORDER & CLOSED SESSION(6:30 o,m.)
1. Conference with Legal Counsel- Existing Litigation - Government Code Section
54956.9(a) Name of Case - Livermore Area Recreation & Park District v. City of Dublin,
Alameda County Superior Court No. 2002049773
1. CAI,I, TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. REPORT OF CLOSED SESSION ACTION
3. ORAL COMMUNICATIONS
3.1 Presentation by Parks & Community Services Staff on Heritage and Cultural Arts in the
City (File #910-80)
The City of Dublin Parks & Community Services Department is organized into three
divisions: Community Services; Heritage and Cultural Arts; and Parks and Facilities
Devetop. Staff has prepared a presentation on heritage' and cultural arts in the City.
STAFF RECOMMENDATIONS: Receive and accept Parks & Community Services Staff
presentation.
3.2 Appointments to the Art Selection Committee - Senior Center Art Project (File # 110-30)
At its September 17, 2002, meeting, the City Council approved the formation of a seven
member Art Selection Committee for the Senior Center Art Project and directed Staff to
advertise for openings. The City Council will consider the Mayor's recommended
appointments to the Committee.
STAFF RECOMMENDATION: Confirm Mayor's appointments to Art Selection Committee for
the Senior Center Art Project.
3.3 Proclamation declaring October 20-26, 2002, Red Ribbon Week (File #610-50)
3.4 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for
the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, however, no action or discussion may take place
on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report
back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office related to the proper procedure to
place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing
on the agenda are contained in Government Code Section 54954.2(b)(1)(2X3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City
Council with one single action, Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1 Minutes of Special Meeting of September 23, 2002, and Regular Meeting of October 1, 2002
STAFF RECOMMENDATION: Approve
4.2 Approval of Grant of Easement for Public Utility and Right-of-Way to Dublin San Ramon
Services District (DSRSD)Across Parcel 2 of Parcel Map 7708 (Santa Rita Property, Fire
Station 17) (File #670-40)
This easement is required on Fire Station 17 (on Madigan Road) to allow DSRSD to maintain
a District-owned fire hydrant and fire line located on the Fire Station parcel.
STAFF RECOMMENDATION: Adopt Resolution and authorize Mayor to execute Grant of
Easement.
4.3 Construction Truck AcceSs Agreement with Windemere BLC Land Company (File #600-30)
This item is intended to approve a construction truck access agreement with Windemere BLC
to allow this developer to use Dougherty Road within Dublin to haul heavy aggregate base
and asphalt materials to construct roadway improvements for "Phase lB" of the Windemere
Ranch Project, located within Contra Costa County.
STAFF RECOMMENDATION: Adopt Resolution and authorize the Mayor to execute
Agreement.
4.4 Revisions to the Personnel System (File #700-20)
The City Council will consider amending the City's Classification and Salary Plans to add the
classification of Code Enforcement Officer.
STAFF RECOMMENDATION: Adopt Resolutions amending the Classification and Salary
Plans.
4.5 Budget Carryovers from Fiscal Year 2001-2002 to Fiscal Year 2002-2003 (File #330-20)
As part of the process of reviewing the Final Financial Reports for Fiscal Year 2001-2002,
Staff noted several Capital Projects line items that were originally anticipated to be completed
in Fiscal Year 2001-2002, but are now scheduled for completion in Fiscal Year 2002~2003.
Staff is recommending the adoption of proposed budget changes so that these projects are
fully funded in Fiscal Year 2002-2003.
STAFF RECOMMENDATION: Approve Budget Changes.
4.6 Adoption of Annual Investment Policy (File #320-30)
The City's current investment policy, as well as State Law, requires that it be reviewed by the
City Council on an annual basis. Staff has reviewed the City's current investment policy and
determined that it complies with current State Laws regulating investments and continues to
provide for adequate diversification of investments and controls over investment related
activities.
STAFF RECOMMENDATION: Receive report.
4.7 RequeSt for Proposals for the Eastern Dublin Properties Resource Management Plan
(RMP) (File #600-30)
This Request for Proposals will begin the process of soliciting and selecting a consultant to
prepare a Resource Management Plan for the 1,120-acre Eastern Dublin Properties area.
STAFF RECOMMENDATION: Authorize Staff to distribute RFP,
4.8 Financial Reports for the Months of August and September 2002 (File #330-50)
STAFF RECOMMENDATION: Receive reports.
4.9 Request to Award Bid for Civic Center and Shannon Center PRI Telephone Service
(File #600-30)
As part of the 2002-2003 operating budget, funding exists for monthly telephone service.
With the acquisition of a new telephone system, the desired telephone service will utilize a
digital PRI line. This item requests authorization to award a three-year contract for telephone
service to TelePacific Communications.
STAFF RECOMMENDATION: Adopt Resolution awarding bid to TelePacific
Communications and authorize City Manager to execute Agreement.
4.10 Warrant Register ($3,598,596.83) dated October 15, 2002 (File 300-40)
STAFF RECOMMENDATION: Approve
5. WRITTEN coMMUNICATIONS
5.1 Oversized Vehicle Parking on Residential Streets (File #570-20)
On September 10, 2002, the City Council received a letter signed by several Willow Creek
residents expressing concerns attributed to the parking of recreational vehicles and other
oversized vehicles in the area of Shady Creek and Alamo Creek Park. The letter requested
that the City adopt a City Ordinance that would address the issue of recreational vehicle and
oversized vehicle parking in the City of Dublin. Currently, Dublin Municipal Code §6.04.43a
"On-Street Vehicle Storage Prohibitear' is the only existing enforcement statue that pertains to
the parking of recreational or oversized vehicles in the City. The statue allows for towing of a
vehicle parked for greater than 72 hours. The statue does not address how £ar the vehicle has
to be moved to meet the 72-hour restriction, nor does it address the issues of traffic hazards
that oversized vehicles cause in residential areas.
STAFF RECOMMENDATION: Receive report and proVide direction to Staff regarding
additional action or study on this issue.
6. PUBLIC HEARING
6.1 Ordinance Amending Section 1.04.070 and Adding Section 1.04.75 to the Dublin Municipal
Code relating to Claims (File #170-10)
This is the second reading of an Ordinance, which would require that each person (rather than
a representative claimant representing all similarly situated person) seeking money or
damages from the City, first submit a claim to the City.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT
Ordinance.
6.2 Amendments to the Smoking Pollution Control Ordinance (File #560-90)
This is the second reading of an Ordinance which would bring the existing provisions of
Chapter 5.56 of the Dublin Municipal Code regulating smoking into conformity with recent
changes in State Law and add additional permissible restrictions on smoking in,enclosed and
unenclosed public places and places of employment.
STAFF RECOMMENDATION: Conduct public heating; deliberate; waive reading and ADOPT
Ordinance.
6.3 Assessment for Weed and Refuse Abatement (File #540-50)
The City Council declared that there is a public nuisance created by weeds and combustible debris
growing, accumulating upon the streets, sidewalks and property within the City of Dublin. The
property located at and adjacent to 11481 Bloomington Way, Dublin, was posted with a Notice to
Abate, and the property owners notified. A partial abatement was completed by the Owner and
inspected by Fire Prevention Staff, who advised the Owner to complete the abatement process. The
Owner failed to complete the abatement and bids for completion of the abatement were received, and a
f'mn was hired to complete the abatement. The Property Owner was billed for the cost of the
abatement. The Property Owner has not paid for the cost of the abatement and has been notified of the
time and date of this hearing by certified mail.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution
confirming the Report and Assessment List; and direct Staff to order the placement of a lien on
the property to recover costs.
6.4 Facility Use Policy Revisions (File #200-10/210-10/250-10/280-10/260-10)
One of the high priority City Council goals for Fiscal Year 2001-2002 was to "Review City Facility
Rental Policies." Staff has completed a comprehensive review of the Facility Use Policies for the
Dublin Civic Center, Shannon Community Center, Dublin Swim Center, Stager Community
Gymnasium and Dublin Sports Grounds, and has proposed changes to each of the policies.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; and adopt Resolutions
establisl'dng Facility Use Policies and Fee Schedules for the Dublin Civic Center, Shannon
Community Center, Dublin Swim Center, Stager Community Gymnasium and Dublin Sports
Grounds.
7. UNFINISHED BUSINESS
7.1 Community Development Department, Planning Division Work Program Status (420-10)
Staff will present the City Council with a summary o£the Planning Division's Work Program
and Status.
STAFF RECOMMENDATION: Receive Staff presentation.
8. NEW BUSINESS
8.1 Consultant Services for Landscape Architecture, Dublin Ranch Area G Neighborhood
Park (File #600-30)
As approved in the 2002-2007 Capital Improvement Program, design and construction of the
4.8-acre Neighborhood Park in Dublin Ranch Area G will begin in Fiscal Year 2002-2003 and
be complete in Fiscal Year 2003-2004. The scope of work for professional services will
include the development of three alternative designs, a preferred conceptual plan, design
development, construction documentation, and building and construction administration.
STAFF RECOMMENDATION: Authorize Mayor to execute Agreement with Royston
Hanamoto Alley and Abey.
8.2 Approval of Agreement for Landscape Maintenance Services in the Dougherty Assessment
District #86-1 And Stagecoach Assessment District #83-2 (File g600-30)
Entering into this contract will reduce the cost of landscape maintenance by approximately
$15,200 for the Dougherty Landscape Assessment District. It would also replace landscape
contractor for the Stagecoach Assessment District at a slightly increased cost.
STAFF RECOMMENDATION: Adopt Resolution approving a one-year agreement with
TruGreen LandCare; and approve an additional Appropriation from the Stagecoach Assessment
District Reserves in the amount of $1,210.
9. OTHER BUSINESS 9.1 Committee Reports
9.2 Brief INFORMATIONAL ONLY reports from Councilmembers and/or Staff
I0. ADJOURNMENT
City Council Meeting # 604 G:\CC-MTGS\OC~10-15-02\agenda Agenda Printed 10/10/2002 2:29 PM