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HomeMy WebLinkAbout*12-20-2016 Declaration of Posting DECLARATION OF POSTING I declare under penalty of perjury that the Agenda for the City of Dublin City Council meeting of Decejr beg_ < , 2016 was posted at the Dublin Civic Center, 100 Civic Plaza Dublin, California, at least 72 hours prior to the meeting. Execu this d of ,deeP.r/ ei2 , 2016 at Dublin, California. By: December 20, 2016 Dublin City Council Agenda Page 1 of 6 REGULAR MEETING Tuesday, December 20, 2016 Council Chamber, 100 Civic Plaza DUBLIN CITY COUNCIL A G E N D A  Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)  Agendas may be picked up at the City Clerk’s Office for no charge, or to request information on being placed on the annual subscription list, please call 833-6650.  A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to City Council members less than 72 hours prior to a City Council Meeting, as soon as it is so delivered. The packet is available in the City Clerk’s Office and also at the Dublin Library. CLOSED SESSION 6:30 P.M. I. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 2 potential cases II. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 12+/- acre parcel located about 1,000 feet northwest of intersection of Dublin Blvd. and Arnold Road (portion of the Camp Parks property) Agency negotiator: Chris Foss, City Manager Negotiating parties: Dublin Unified School District Under negotiation: Price and terms of payment REGULAR MEETING 7:00 PM 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE 2. REPORT ON CLOSED SESSION 3. ORAL COMMUNICATIONS 3.1. Annual Report by Senior Center Advisory Committee Members of the Senior Center Advisory Committee will present an Annual Report on the Advisory Committee’s activities and accomplishments during the past year. STAFF RECOMMENDATION: Receive the report. 3.2. Dublin Historical Preservation Association Donations Dublin Historical Preservation Association (DHPA) supports the Dublin Heritage Park and Museums making in-kind gifts of artifacts and supplies. Since their last City Council recognition in November 2012, DHPA has donated approximately $4,635 in artifacts and supplies. STAFF RECOMMENDATION: Accept and recognize in-kind donations from DHPA. 3.3. Presentation from Alameda County Mosquito Abatement District The City Council will receive a presentation from Ryan Clausnitzer, District Manager of Alameda County Mosquito Abatement District, providing an overview of the District. STAFF RECOMMENDATION: Receive the presentation. December 20, 2016 Dublin City Council Agenda Page 2 of 6 3.4. Public Comment At this time, the public is permitted to address the City Council on non -agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXC EED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future mee ting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 4.1. Minutes of the December 6, 2016 Special City Council Meeting The City Council will consider approval of the minutes of the December 6, 2016 Special City Council meeting. STAFF RECOMMENDATION: Approve the minutes of the December 6, 2016 Special City Council meeting. 4.2. Sports Field Use Policy Update The City Council will review and consider the adoption of the Sports Field Use Policy update and Memorandums of Understanding with Dublin Little League and Dublin United Soccer League as recommended by the Parks and Community Services Commission. STAFF RECOMMENDATION: Adopt the Sports Field Use Policy update and the Memorandums of Understanding with Dublin Little League and Dublin United Soccer League. 4.3. Date/Time of Assembly Bill (AB) 1234 Ethics Training for City Officials Under Assembly Bill (AB) 1234, “local agency officials” must receive ethics training at least once every two years if the City provides compensation, salary, stipend or reimbursement for actual and necessary expenses to a member of a legislative body. The City will offer a mandatory Ethics Training session to all required City officials. STAFF RECOMMENDATION: Approve January 31, 2017 as the date for AB 1234 Ethics Training session for City officials or provide Staff with alternate direction. 4.4. Amendment No. 2 to Consulting Services Agreement with Bellecci & Associates, Inc. for the Dublin Boulevard Improvements Project - Sierra Court/Civic Plaza to Dublin Court, Project No. ST1012 The City Council will consider approval of an amendment to the agreement with Bellecci & Associates to extend the agreement term for design and right-of-way acquisition services on the project, Dublin Boulevard Improvements – Sierra Court/Civic Plaza to Dublin Court (CIP No. ST1012). STAFF RECOMMENDATION: Adopt the Resolution Approving Amendment No. 2 to the Agreement with Bellecci & Associates, Inc. to Provide Consulting Services for the Dublin Boulevard Improvements - Sierra Court/Civic Plaza to Dublin Court, Project No. ST1012. 4.5. Master Fee Schedule Amendment - The Wave at Emerald Glen Park The City Council will consider the adoption of the fees for The Wave at the Emerald Glen Park, as reviewed and recommended by Parks and Community Services Commission at their last regular meeting. Adoption of the fees requires an amendment to the Master Fee Schedule. STAFF RECOMMENDATION: Adopt the Resolution Amending the Master Fee Schedule for Fees at The Wave at Emerald Glen Park. December 20, 2016 Dublin City Council Agenda Page 3 of 6 4.6. Annual Report of Developer Impact Fee Funds Deposits: Pursuant to Government Code Sections 66002, 66006 and 66008 (AB 1600) State law requires the City to review and report on an annual basis the status of Development fees collected to finance public improvements. The report covers activity which occurred in these funds during Fiscal Year 2015-16. The analysis has determined that all funds held for more than five years are necessary to complete identified projects. STAFF RECOMMENDATION: Accept the annual report of developer impact fee funds for the year ended June 30, 2016, and adopt the Resolution Making Findings Regarding Unexpended Traffic Mitigation Contributions for Fiscal Year 2015-16. 4.7. Agreement with SF Art Conservation for Repairs and Maintenance of the City's Public Art Collection The City Council will consider approval of an agreement with SF Art Conservation for repairs and maintenance of public artwork in the City's permanent public art collection. STAFF RECOMMENDATION: Adopt the Resolution Approving a Public Art Repair and Maintenance Agreement with SF Art Conservation. 4.8. Appointments to East Bay Community Energy Authority Joint Powers Agency On December 6, 2016, the City Council adopted an Uncodified Ordinance authorizing the implementation of a Community Choice Aggregation Program in Dublin and approved participation in the newly formed Joint Powers Authority (JPA) called the East Bay Community Energy Authority (EBCEA). At tonight’s meeting, City Council will consider the Mayor's appointments of himself and Vice Mayor Biddle as the alternate to the EBCEA JPA Board. STAFF RECOMMENDATION: Confirm the Mayor's appointments of Mayor Haubert and Vice Mayor Biddle as the alternate to the EBCEA JPA Board, and direct Staff to notify Alameda County of the appointments. 4.9. Payment Issuance Report and Electronic Funds Transfers The City Council will receive a listing of payments issued from November 1, 2016 - November 30, 2016 totaling $6,895,619.30. STAFF RECOMMENDATION: Receive the report. 4.10. City of Dublin Legislative Platform 2017 The City Council will consider approving a Legislative Platform for 2017 for the City of Dublin. The approval of the Platform would guide the City's response to pending and possible legislation that affect the Dublin community. STAFF RECOMMENDATION: Adopt the Resolution Approving the 2017 City of Dublin Legislative Platform. 4.11. Implementation of Parking Regulations along Scarlett Court The City Council will consider implementing parking regulations along a 20-foot section of the north side of Scarlett Court near Scarlett Drive. These changes are recommended to remove a potential obstruction in the turning path of large vehicles including semi-trailer trucks, fire engines and other large vehicles. STAFF RECOMMENDATION: Adopt the Resolution Amending the Dublin Traffic Code Approving Parking Regulations along Scarlett Court. December 20, 2016 Dublin City Council Agenda Page 4 of 6 4.12. City Council Organization/Committee Appointments/Assignments Each member of the City Council represents the City of Dublin on various local and regional Boards/Committees/Commissions. The City Council will consider confirming the Mayor’s proposed appointments. STAFF RECOMMENDATION: Confirm the Mayor’s Appointment/Assignment List and direct Staff to notify affected agencies, as appropriate. 4.13. New Recreation Management Software System Update The City Council will receive an update on the deployment of the City’s new recreation management software known as Vermont Systems, Inc. (VSI). STAFF RECOMMENDATION: Receive the Report. 4.14. Authorization to Purchase Servers and Network Equipment for the IT Infrastructure Improvements Project (CIP No. GI0117) The City Council will consider authorizing the City Manager to purchase replacement data center components and corresponding network and battery backup hardware under the Information Technology (IT) Infrastructure Improvements Project (GI0117). STAFF RECOMMENDATION: Adopt the Resolution Authorizing the City Manager to Purchase Equipment for the IT Infrastructure Improvements Project (CIP No. GI0117) from CDW. 4.15. Notice of Pending Decision on Final Map for Tract 8267, Parcel H at Jordan Ranch In accordance with Chapter 9.24.80 of the Dublin Municipal Code, the City Council is hereby notified of the City Engineer’s pending approval of the Final Map for Tract 8267, Parcel H at Jordan Ranch. The City Engineer shall approve the Final Map within ten (10) days following this notification. STAFF RECOMMENDATION: Receive the notification. 4.16. Award of Construction Contract - Emerald Glen Aquatic Complex – Audio System The City Council will consider awarding a construction contract to 54 Electric Inc. for the installation of an audio system at the Emerald Glen Recreation and Aquatic Complex in the building and on the exterior pool decks. STAFF RECOMMENDATION: Adopt the Resolution Awarding a Contract for the Emerald Glen Aquatic Complex - Audio System as part of the Emerald Glen Recreation and Aquatic Complex Project – Phase I (CIP NO. PK0105) to 54 Electric Inc. 4.17. Comprehensive Annual Financial Report (CAFR) and Annual Audit for Fiscal Year Ending June 30, 2016 and Supplemental Reports Completed by the Auditors The City of Dublin has prepared its Comprehensive Annual Financial Report (CAFR), for the Fiscal Year ending June 30, 2016. This report includes financial statements prepared by City staff along with the audit prepared by Maze and Associates Accountancy Corporation (Maze), the independent auditors selected by the City Council. The CAFR is a report which encompasses information beyond minimum financial reporting requirements. The Auditors have provided a "clean opinion" based on their review. The report has also been reviewed by the City Council Ad-Hoc Audit Subcommittee. The Auditors have also completed the following five supplemental reports: 1) a compliance audit of Alameda County Transportation Measure B Funds; 2) a compliance audit of the Alameda County Transportation Commission Fund (ACTC- VRF) Program; 3) a compliance audit of Alameda County Transportation Measure BB Funds; 4) a compliance audit of the State of California Transportation Development Act (TDA) Program; and 5) a review of the City's Annual Appropriations Limit Calculation. December 20, 2016 Dublin City Council Agenda Page 5 of 6 STAFF RECOMMENDATION: Receive and file the reports. 4.18. Second Amendment to Memorandum of Understanding (MOU) between the City of Dublin and the Dublin Unified School District (DUSD) for 12-Acre School/Park Site with the Dublin Crossing Project The City Council will consider a second amendment to the Memorandum of Understanding (MOU) between the City of Dublin and Dublin Unified School District (DUSD) regarding a 12-acre school/park site within the Dublin Crossing project, extending the term from December 31, 2016 to June 30, 2018. STAFF RECOMMENDATION: Adopt the Resolution Approving the Second Amendment to the Memorandum of Understanding between the City of Dublin and the Dublin Unified School District. 5. WRITTEN COMMUNICATION 5.1. Traffic Operations Along Major Corridors On August 16, 2016, the City Council asked staff to prepare a report on the City’s existing and future traffic flow conditions and the Level of Service parameters at signalized intersections. This report also discusses the traffic signal synchronization and other traffic management approaches to minimize traffic congestion. STAFF RECOMMENDATION: Staff recommends that the City Council receive the staff report and provide input, if any, on traffic operations in the City. 6. PUBLIC HEARING – NONE. 7. UNFINISHED BUSINESS – NONE. 8. NEW BUSINESS 8.1. Cultural Arts Needs Assessment The City Council will receive a report on the Cultural Arts Needs Assessment conducted this summer, as well as a summary of key recommendations, with Staff input on ho w these could be accomplished. The Heritage and Cultural Arts Commission has reviewed the Assessment and is recommending key recommendations to the City Council. STAFF RECOMMENDATION: Receive the report and the recommendations by the Heritage and Cultural Arts Commission; and authorize Staff to begin planning re-use of the Police Services wing at Dublin City Hall for cultural facility needs in the City. 8.2. Dublin's 35th Anniversary The City Council will consider three options on how to recognize the Cit y’s 35th Anniversary. STAFF RECOMMENDATION: Receive the report and provide input on the proposed options. 8.3. City Councilmember Dublin Pride Week Committee Appointments The City Council will consider appointing two of its members to the 2017 Dublin Pride Week Committee. The Dublin Pride Week Committee plans and prepares the annual spring event, which seeks to engage individuals and/or groups in action based activities to help improve the community. STAFF RECOMMENDATION: Appoint two City Councilmembers to the Dublin Pride Week Committee for 2017. December 20, 2016 Dublin City Council Agenda Page 6 of 6 8.4. Mayor’s Appointments to City Commissions and Committee Following the City of Dublin’s general municipal elections in November of even -numbered years, terms expire on five of the City’s Commissions and Committees. The number of openings include: three on the Planning Commission, three on the Human Services Commission, two on the Parks & Community Services Commission, four on the Heritage & Cultural Arts Commission; and two on the Senior Center Advisory Committ ee. New members will be sworn into office in January 2017. In addition to the scheduled vacancies listed above, there were two subsequent unscheduled vacancies, one on the Human Services Commission and one on the Parks & Community Services Commission, which will also be sworn into office in early January. STAFF RECOMMENDATION: Confirm the Mayor’s appointments to the various Commissions and Committee, or provide other appropriate direction. 8.5. Appointment of Delegate to Attend the National League of Cities Congressional City Conference and Designation of Voting Delegate for the 2017 National League of Cities Annual Conference The City Council will consider appointing one of its members as a delegate, and one as an alternate, to attend the National League of Cities (NLC) Congressional City Conference in March 2017, and appointing a voting delegate, and an alternate, to attend and vote, on the City's behalf, at the City Summit in November of 2017. STAFF RECOMMENDATION: Review and discuss appointing one of its members as a delegate, and one as an alternate, to attend the National League of Cities (NLC) Congressional City Conference in March 2017, and appoint a voting delegate, and an alternate, to attend and vote on the City's behalf at the City Summit in November of 2017. 9. OTHER BUSINESS Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to Meetings Attended at City Expense (AB1234). 10. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabiliti es Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 - 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspect s of City life, including programs to strengthen our economic vitality, and preserve our natural surroundings through environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs.