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HomeMy WebLinkAbout8.1 Attach 2 ., . CITY OF DUBLIN . MULTI-HAZARD . FUNCTIONAL PLAN . . . CITY OF DUBLIN ., MULTI-HAZARD FUNCTIONAL PLAN CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN TABLE OF CONTENTS Title Page Table of Contents Foreword Basic Plan Contents PART ONE BASIC PLAN Enclosures Appendix 1 - Hazard-Specific Situations PART TWO ANNEXES Annex A - Managing Emergency Operations Annex B - Fire and Rescue Operations Annex C - Law Enforcement and Traffic Control Operations Annex D - Medical Operations Annex E - Public Health Operations Annex F - Coroner Operations Annex G - Care and Shelter Operations Annex H - Movement Operations Annex I - Rescue Operations Annex J - Construction and Engineering Operations Annex K - Resources and Support Operations PART THREE OPERATIONAL DATA Enclosures Hi iii iv v 21 79 A-I B-1 C-I D-I E-I F-I G-I H-I I-I J-I K-I ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN FOREWORD . This Emergency Plan addresses the City of Dublin's planned response to extraordinary emergency situations associated with natural disasters, technological incidents, and nuclear defense operations. The plan does not apply to normal day-to-day emergencies and the well-established and routine procedures used in coping with such emergencies. Instead, the operational concepts reflected in this plan focus on potential large-scale disasters which can generate unique situations requiring unusual responses. Such disasters pose major threats to life and property and can impact the well-being of large numbers of people. The plan should be considered as a preparedness document--intended to be read and understood before an emergency. It is designed to include the City of Dublin as part of a statewide stamdardized emergency management system. The plan has been organized into three parts as follows: Part One is the Basic Plan which provides overall organizational and operational concepts for responding to various types of identified hazards that may impact the City of Dublin. Part Two includes eleven functional Annexes which describe the emergency response organization. Each Annex is supported by Appendices that provide Emergency Action Checklists for hazard-specific responses. Part Three contains operational data such as listings of resources, key personnel, essential facilities . (lodging, feeding, fallout shelters, etc.), contacts, and other data needed for conducting emergency operations. Individuals and agencies assigned emergency responsibilities within this plan will prepare appropriate supporting plans and related Standing Operating Procedures, periodically review and update alerting procedures and resource listings, and maintain an acceptable level of preparedness to implement portions or all of the plan. This plan shall be activated under any of the following conditions: o On the order of the official designated by local ordinance, provided the existence or threatened existence of a LOCAL EMERGENCY has been proclaimed in accordance with the appropriate emergency ordinance. o When the Governor has proclaimed a STATE OF EMERGENCY in an area including the City of Dublin. o Automatically on the proclamation of a STATE OF WAR EMERGENCY as defmed by the California Emergency Services Act. o By a Presidential declaration of a National Emergency. o Automatically on receipt of an attack warning or the observation of a nuclear detonation. . iv . . . ., CITY OF DUBLIN MULTI HAZARD FUNCTIONAL PLAN 1.1 1.2 1.3 1.4 1.5 1.6 BASIC PLAN CONTENTS Page Number Purpose 1 Authorities and References Preparedness Elements Situation Concept of Operations 1.5.1 General 1.5.1.1 Pre-Emergency Period 2 Normal Preparedness Phase Increased Readiness Phase 1.5.1.2 Emergency Period Pre-Impact Phase Immediate Impact Phase Sustained Emergency Phase 3 7 1.5.1.3 Post-Emergency Period (Recovery) 1.5.2 Peacetime Emergencies Level I Level II Level III 8 1.5.3 War Emergencies Statewide Emergency Management System 1.6.1 Local Emergency Management 1.6.1.1 Field Response Level Emergency Management System 1.6.1.2 Local Government Level Management 10 v l-I-A State of Emergency Orders and Regulations I-I-B State of War Emergency Orders and Regulations l-1-C Local Authorities and References 1-2 Hazard Mitigation Attachments: 1-2-A Extract, Section 406, Public Law 93-288 1-2-B Hazard Mitigation Addition to the Federal/State Agreement 1-2-C Hazard Mitigation Definitions VI 25 27 31 32 42 43 44 . . . . ., CITY OF DUBLIN MULTI HAZARD FUNCTIONAL PLAN 1-4 1-5 1-3 Mutual Aid 46 Attachments: 1-3-A California Disaster and Civil Defense Master Mutual Aid Agreement 1-3-B Local Mutual Aid Agreement 51 56 Continuity of Government 57 Attachment: 1-4- A Standby Officers for the City of Dublin Council 63 Glossary of Terms 64 Appendix 1 - Hazard-Specific Situations 79 1-1 Major Earthquake 1-2 Hazardous Materials Incident 1-3 Response to Imminent/Actual Flooding 1-4 Nuclear Defencse Emergencies 80 89 90 94 vii .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Part One BASIC PLAN 1.1 Purpose The Basic Plan addresses the City of Dublin's planned response to extraordinary emergency situations associated with natural disasters, technological incidents, and nuclear defense operations. It provides operational concepts relating to the various emergency situations, identifies components of the City of Dublin's Emergency Management Organization, and describes the overall responsibilities of the organization for protecting life and property and assuring the overall well-being of the population. The plan also identifies the sources of outside support which might be provided (through mutual aid and specific statutory authorities) by other jurisdictions, state and federal agencies, and the private sector. 1.2 Authorities and References . Emergency operations will be conducted as outlined under 1.5, Concept of Operations, and in accordance with the enabling legislation, plans, and agreements listed in Enclosure 1-1, Authorities and References. 1.3 Preparedness Elements In view of the City of Dublin's susceptibility and vulnerability to natural disasters, technological incidents, and nuclear defense emergencies, continuing emphasis will be placed on: emergency planning; training of full-time, auxiliary and reserve personnel; public awareness and education; and assuring the adequacy and availability of sufficient resources to cope with such emergencies. Emphasis will also be placed on mitigation measures to reduce losses from disasters, including the development and enforcement of appropriate land use, design and construction regulations (see Enclosure 1-2, Hazard Mitigation). 1.4 Situation A hazard analysis has indicated that the City of Dublin may be at risk to numerous hazards associated with natural disasters, technological incidents, and nuclear defense situations. These hazards are identified in Appendixes 1 thru 4, Hazard-Specific Situations, which also provides general and specific information on their possible impact on the City of Dublin. 1.5 Concept of Operations . 1.5.1 General 1 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Concepts presented for peacetime emergencies consider the full spectrum from a minor . involvement to total involvement from a destructive impact, with the worst-case situation being one associated with the occurrence of a major earthquake. The concepts for war emergencies progress up to and include a nuclear detonation, particularly as they relate to attack, which can occur with or without warning. There are a number of similarities in operational concepts for peacetime emergencies and war emergencies. These are combined below as applicable. Some emergencies will be preceded by a buildup period which, if recognized and utilized, can provide advance warning to those areas and/or population groups which might be affected. Other emergencies occur with little or no advance warning, thus requiring mobilization and commitment of the City of Dublin's resources just prior to or after the onset of the emergency situation. All agencies must be prepared to respond promptly and effectively to any foreseeable emergency to include the provision and utilization of mutual aid (see Enclosure 1-3, Mutual Aid). In consideration of all possible disaster situations, this plan will be implemented in three periods, with related phases, as time and circumstances permit. 1.5.1.1 Pre-Emergency Period The Pre-Emergency Period is divided into two phases as follows: Normal Preparedness Phase . Agencies and City resources having emergency responsibilities assigned in this plan will prepare supporting plans, Standard Operating Procedures (SOPs), and checklists detailing the disposition of their resources in an emergency. Such plans and procedures will provide for coordination and communication channels with counterpart agencies and organizations of other jurisdictions. Resource listings will also be prepared and maintained current. Increased Readiness Phase This phase could begin upon the issuance of an accreditable long-term earthquake prediction, the receipt of a flood advisory that could impact the City of Dublin, or a rapidly deteriorating international situation that could lead to a possible attack upon the United States, or the warning by a terrorist group of the proposed use of a nuclear weapon. Increased readiness actions will include reviewing and updating plans, SOPs and resource information, increasing public information efforts, accelerating training programs, inspecting, dispensing and/or relocating equipment, and taking other feasible measures. Available resources, to include auxiliaries and reserves, will be mobilized. 1.5.1.2 Emergency Period The Emergency Period is divided into three phases as follows: . 2 . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Pre-Impact Phase Most actions to be accomplished during this phase would be precautionary and would be centered around taking appropriate countermeasures to protect people. Response actions could be based on developing situations associated with a: o Slow-rise flood o Hazardous materials incident o War emergency o Approaching wildland fire o Short-term earthquake prediction. o Nuclear terrorist threat o Report of loss or damage of a nuclear weapon Actions accomplished during this phase may be concentrated on the movement of people from identified hazard areas to safer, lower risk areas, and on providing food, lodging, and shelter for the people in the reception areas. The following would be applicable: o Warning threatened elements of the population and initiating movement operations as necessary . o Advising agencies to activate resources; advising the Alameda County Operational Area when the Emergency Operating Center is activated; advising the Office of Emergency Services (OES) Mutual Aid Region of emergencies; and preparing for the receipt and application of mutual aid. o If it is determined that state and possible federal aid will be needed, a LOCAL EMERGENCY will be proclaimed as prescribed by local ordinance and a formal request will be submitted through the Operational Area to the State OES requesting that the Governor proclaim a STATE OF EMERGENCY. o Should the possible or expected emergency not develop, all alerted agencies will be promptly notified. o As provided in the California Emergency Plan, state agencies will provide assistance to threatened or stricken areas. State agency representatives will establish liaison with their local counterparts to relay information and mutual aid requests. The OES Regional Manager will coordinate intra-regional mutual aid and state assistance as necessary . o If a war appears imminent, the Governor may proclaim a STATE OF WAR EMERGENCY. Immediate Impact Phase 3 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Actions taken during this phase will be concentrating on the well-being of people affected by the occurrence of an event such as a major earthquake, the release of hazardous materials, a large fire or explosion, a nuclear terrorist threat, or attack. The impact of the disaster agent may be destructive or it may create an exposure hazard. . One of the following conditions will apply in the Immediate Impact Phase. The City of Dublin is either: o Damaged or exposed, and the situation can be controlled by in-place countermeasures. o Damaged or exposed and evacuation of all or part of the area is required because immediate and ensuing threats are uncontrollable; o Close to the affected area and can be called upon to provide direct and immediate support to emergency operations in the affected area; or o Distant from the affected area and can be called upon to provide back-up support. Each element of the Emergency Management Organization will operate according to the provisions of the appropriate Annex in this plan and any pertinent SOPs. Priority will be given to the following operations: . o Disseminating warning, emergency public information, and other advice and action instructions to the public. o Surveying and evaluating the emergency situation. o Mobilizing, allocating, and positioning personnel and equipment. o Conducting evacuation and/or rescue operations as required. o Providing for the care and treatment of casualties. o Collecting, identifying, and disposing of dead persons. o Providing for the mass care (food, lodging, etc.) needs of displaced persons. o Enforcing police powers in controlling the locations and movement of people, establishing access controls, erecting traffic barricades, etc. o Implementing health and safety measures. o Protecting, controlling, and allocating vital resources. . 4 . . I. ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Advising industry, schools, and businesses of possible phased shutdowns. o Restoring or activating essential facilities and systems. When the City of Dublin's resources are committed to the maximum and additional material and/or personnel are required to respond to the emergency, requests for mutual aid will be initiated. Fire and law enforcement agencies will request or render mutual aid directly through established channels. Requests for other types of mutual aid will be initiated through the Operational Area. Any action which involves financial outlay by the City of Dublin, or a request for military assistance, must be authorized by the appropriate local official. If the situation dictates, State OES will coordinate the establishment of one, or more, Disaster Support Areas (DSAs) where resources and supplies can be received, stockpiled, allocated, and dispatched to support operations in the affected area(s). State OES may also activate and staff the State Operations Center (SOC) at the OES Headquarters in Sacramento to coordinate and support operations in affected areas and control the response efforts of state and federal agencies in supporting local governmental operations. The SOC may be further supported by a State Coordination Center to be activated by OES at the Mutual Aid Region Headquarters within the affected area or at a DSA. The State OES Director will assist the Governor with the direction and coordination of the activities of the several departments and agencies of state government, and will coordinate and support the emergency operations conducted by, and under the leadership of, local governments. If the situation so warrants, a LOCAL EMERGENCY will be proclaimed and the City of Dublin's Emergency Operating Center (EOC) may be activated and staffed. The Alameda County Operational Area will be advised accordingly, and they will advise the State Regional OES. If deemed appropriate, the State OES Director will recommend to the Governor that a STATE OF EMERGENCY be proclaimed in affected areas and, as required, in areas from which mutual aid might be needed. During this time, state agencies will, commensurate with their capabilities, be expected to immediately respond to requests from affected areas for assistance. These activities will be coordinated with the State OES Director. If the Governor requests and receives a Presidential declaration of an EMERGENCY or a MAJOR DISASTER under Public Law 93-288 (Federal Disaster Relief Act of 1974), he will appoint a State Coordinating Officer (SCO). A duly appointed Federal Coordinating Officer (FCO) and the SCO will coordinate and control state and federal efforts in supporting local operations. 5 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Minimum Activation Requirements per SEMS Regulations Situations Identified In SEMS Regulations: Incident involving two or more emergency response agencies ~2405(a). 2405(b) Local government EOC activated ~2407(a)(1) ocal government activates EOC and requests perational area EOC activation ~2407(a)(1) Two or more cities within an operational area declare or proclaim a local emergency ~2409(1)(2) County and one or more cities declare or proclaim a local emergency ~2409(t)(3) City. city and county, or county requests governor's state of emergency proclamation ~2409(1)(4) Governor prodaims a state 01 emergency lor county or two or more cities ~2409(1)(5) Operational area requests resources from outside its boundaries" ~2409(l)(6) Operational area receives resource requests from outside its boundaries.. !2409(l)(7) An operational area EOC is activated !2411(a) A regional EOC is activated ~2413(a)(1) Governor proclaims a state of emergency ~2413(a)(2) Governor proclaims an earthquake or volcanic prediction !2413(a)(3) SEMS LEVELS: Local Government Use SEMS Use SEMS Operational Area Activate EOC Activate EOC Activate EOC Activate EOC Activate EOC Activate EOC Activate EOC ........................... . . ............................ .............. ..h.......... ....-......................... ..................... ......... .............................. ........................-.... ............................-. .........................-................................" .............................. .............................. .............................. ......................"'................................... .............................. ............................................................ .............................. .............................. ............................. .............................. .............................. .............................. .............................. ............................ .....................- .... ............................. .............................. ............................................................ ............................. .............................. .............................. .............................. .............................. .;.;.:.:.:.;.:.;.:-:.:.:.:.;.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.: ............................. .............................. .............................. .............................. .............................. .................. ............ .............................. ............................. ..........................................................'. ;.;.:.:.;.;::.:.:.:.:.:.:.:.:.;.:.:.:.:.;.;.:.:.:.:.:.:.:.:. . . . . . , . . . . . .. 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Re lonal . State Activate Activate EOC EOC Activate Activate EOC EOC Activate Activate EOC EOC Activate Activate EOC EOC Activate Activate EOC EOC Activate Activate EOC EOC Activate Activate EOC EOC Activate Activate EOC EOC Activate EOC Activate EOC Activate EOC Notes: This matrix highlights the flow-through nature of SEMS a.:::ivation requirements. Activation 01 an operational area EOC triggers activation of the regional EOC whc_ in turn. triggers activation of the state level EOC. . The EOC is usuaDy activated. but in some cil'CtJmstar..c:2s. such as agricultural emergencies or drought. a local emergency may be declared or procZ-~ed without the need for EOC activation. -Does not apply Ie requests lor resources used in ncr:-:-..aI day-lD~y operations which are obtained through existing mutual aid agreements providing lcr =-.e exchange or furnishing 01 certain types of facilities and services as provided lor under the Ma.s;er Mutual Aid Agreement ! Indicates sections in the Califomia Code 01 Regula:icr-.s. Title 19, Division 2. Chapter 1 (SEMS) [J Situation is not applicable to the SEMS level. . . 6 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Sustained Emergency Phase As early lifesaving and property-protecting actions continue, attention can be given to other priority activities. Emphasis should be on actions to help displaced persons and the securing of dangerous areas. Activity during this phase includes: more definitive medical treatment; operation of mass care facilities; registration of displaced persons; reuniting of family members; and detailed damage assessment. After the immediate needs (rescue, medical care, emergency shelter, food, and clothing) of people have been met, governmental actions will be taken to fulfill their rehabilitation needs. Through coordination between the FCO, the SCO, and local government representatives, an adequate number of Disaster Assistance Centers (DACs) will be established and staffed by representatives of federal, state, and local governmental agencies, private service organizations, and representatives of the private sector. DACs will provide disaster victims a "one-stop" service in meeting their emergency and/or rehabilitation needs. 1.5.1.3 Post-Emergency Period (Recovery) At the earliest feasible time, the State OES Director, operating through the designated SCO, will bring together state agency representatives, and appropriate local, federal, and American Red Cross officials to coordinate the implementing of state and federal assistance programs and establish support priorities. Details, policies and procedures for rehabilitation and recovery activities are provided in the State Disaster Assistance Procedural Manual (published and issued separately). Each represented agency will take action to satisfy identified recovery needs. This action will include broad dissemination, through all available media, of guidance to the affected public as to where, when, and how they may receive assistance. The Post-Emergency Period has major objectives which may be overlapping: 1) reinstatement of family autonomy; 2) provision of essential public services; 3) permanent restoration of private and public property; 4) reinstatement of public services; and 5) research to uncover residual hazards, advance knowledge of disaster phenomena, and the improvement of future emergency operations. 1.5.2 Peacetime Emergencies The City of Dublin's partial or total response to natural disasters or technological incidents will be dictated by the type and magnitude of the emergency. Generally, response to a major peacetime emergency situation will progress from local, to operational area, to regional, to state, to federal involvement. For planning purposes, State OES has established 3 levels of emergency response to peacetime emergencies which are based on the severity of the situation and the availability of local resources. Level I 7 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN A minor to moderate incident wherein local resources are adequate and available. A LOCAL . EMERGENCY mayor may not be proclaimed. Level II A moderate to severe emergency wherein local resources are not adequate and mutual aid may be required on a regional or even statewide basis. A LOCAL EMERGENCY will be proclaimed and a STATE OF EMERGENCY might be proclaimed. Level III A major disaster wherein resources in or near the impacted area are overwhelmed and extensive state and/or federal resources are required. A LOCAL EMERGENCY and a STATE OF EMERGENCY will be proclaimed and a Presidential declaration of an EMERGENCY or MAJOR DISASTER will be requested. Specific operational concepts, to include the emergency response actions of the various elements of the Emergency Management Organization, are reflected in Annexes to this plan. 1.5.3 War Emergencies Because of the serious consequences of a nuclear terrorist detonation, or attack, whether nuclear or . conventional, plans and procedures for war emergencies include provisions for: o Identifying the best available shelter from direct weapons effects for those persons in hazard areas. o Improving the shelter capability in all areas by emergency upgrading of already existing buildings and/or by emergency construction of expedient shelters. o Notifying/advising people as to shelter location/necessary resources. Population protection measures are desired in war or nuclear terrorist emergencies because of the shortage of direct effects shelters. In such instances, people will need the best in-place protection available. Operations during nuclear weapons emergencies will be governed by essential actions relating to increased readiness, and nuclear detonation (with or without warning). Specific operational concepts are reflected in the Annexes to this plan. 1.6 Statewide Emergency Management System In a peacetime emergency, as contrasted with a war emergency, governmental response is an . extraordinary extension of responsibility and activity, coupled with normal day-to-day activity. 8 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Thus, to ensure continued overall effectiveness, normal governmental structures will be maintained with emergency operations being limited to those agencies assigned specific emergency functions. More importantly, a system, or systems, must come into being for the purpose of exercising overall operational control (management) or coordination of emergency operations. The Standardized Emergency Management System (SEMS) is the system required by Government Code, Sec. 8607(a), for managing response to multi-agency and multi-jurisdiction emergencies in California. By standardizing key elements of the emergency management system, SEMS is intended to : . facilitate the flow of information within and between levels of the system, . facilitate coordination among all responding agencies. Use of SEMS will improve the mobilization, deployment, utilization, tracking, and demobilization of needed mutual aid resources. Fully activated, the Standardized Emergency Management System (SEMS) consists of five organizational levels which are activated as necessary: . . field response level . local government . operational area . regional . state The City of Dublin would be responsible for directing and/or coordinating emergency operations at the field response and local level, with the other levels being responsible for coordinating and/or providing support. Specific details relative to the organization and responsibilities of the Emergency Management staffs at each of the levels are provided in Annex A, Managing Emergency Operations. The utilization of all, or part, of each of the levels will be dictated by the situation. For example, if an incident requires only fire or law enforcement mutual aid support, requests for support will be submitted through established channels. (City of Dublin to the Operational Area Coordinator for that service and, if required, to the Mutual Aid Regional Coordinator). SEMS incorporates the use of the Incident Command System (ICS), the Master Mutual Aid Agreement, existing mutual aid systems, the operational area concept, and multi-agency or inter- agency coordination. Many of the ICS features are applicable to all SEMS levels. . SEMS has five essential functions adapted from ICS. The field response level uses the five primary ICS functions: command, operations, planning/intelligence, logistics and finance/administration. At the local government, operational area, regional and state levels, the term management is used instead of command. The titles of the others functions remain the same at all levels. 9 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Many of the field response features of ICS can apply to all levels of response. These features . applicable to all levels would include: · management by objectives . action planning · organizational flexibility- modular organization · organizational unity and hierarchy of command or management . span of control . personnel accountability . common terminology · resources management . integrated communications 1.6.1 Local Emergency Management 1.6.1.1 Field Response Level Emergency Management System Field Response Level Emergency Management Systems are designed to provide for the local on-scene management of wildland fires, hazardous material incidents, transportation accidents, and other natural or man-caused emergencies. Such systems provide a standardized organizational structure and terminology and procedures. Such systems are very flexible and adaptable to any kind of emergency management situation. . One example of an Incident Emergency Management System is the Incident Command System (ICS). The ICS organizational structure is based around five principal activities performed at any incident. These are: command, operations, planning/intelligence, logistics, and finance/administration. The ICS Organization allows for a modular and rapid expansion to meet the needs imposed by the incident. The ICS can be used during any serious multi-disciplinary (e.g., fire, law, medical) emergency within a jurisdiction, and is particularly useful for any kind of incident involving multiple jurisdictions and agencies. Some incidents, particularly those involving hazardous materials, can escalate to area wide emergencies requiring further activation of the emergency management system. In area wide emergencies, one or more Incident Command Posts may be established to assist in managing emergency operations. Field level response will provide for coordination between Incident Command Posts and the City of Dublin's EOC. ICS will be used at the field response as required by SEMS. The City of Dublin Incident Emergency Management System is described in Enclosure A-I, Annex A. 1.6.1.2 Local Government Level Management The local level of SEMS consists of the Emergency Management staff for the City of Dublin, . which includes City departmental managers and private and volunteer organizations. The City 10 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Emergency Management Staff manages and coordinates the overall emergency response and recovery activities within its jurisdictional boundaries, and the staff of Alameda County is responsible for the unincorporated areas of the county. The City of Dublin Emergency Management Organization and its policies and procedures will be regulated by the Standardized Emergency Management system as stated in California Government Code, Sec. 8607, and its implementing regulations, California Code of Regulations, Title 19, Division 2, Office of Emergency Services Standardized Emergency Management System and guidelines. The City of Dublin will use SEMS when the EOC is activated or a local emergency is proclaimed and may provide overall emergency management in three different modes: (1) Decentralized coordination and direction (no EOC activation). (2) Centralized coordination and decentralized direction (activation of EOC for coordination purposes only). (3) Centralized coordination and direction (all activities directed from the EOC). . Specific details about those modes are included in Annex A, Managing Emergency Operations. 1.6.2 Operational Area Emergency Management Section 8605 of the Emergency Services Act designates each county as an Operational Area. Standardized Emergency Management System (SEMS) regulations establish the Operational Area as one of the five SEMS levels for use in all emergencies and disasters involving multiple agencies or multiple jurisdictions. The Operational Area will be used to coordinate emergency activities within the geographic area of the county and to serve as a link in the system of communications and coordination between the OES Regional EOC (REOC) and the EOC's of the political subdivisions within the operational area. The Operational Area will be activated according to the minimum requirements shown on the following page. If an Operational Area is activated following a disaster, a county official, designated by County Ordinance, will function as the Operational Area Coordinator and will have the overall responsibility for coordinating and supporting emergency operations within the county. The Operational Area Coordinator and supporting staff will constitute the Operational Area Emergency Management Staff. The staff of the latter, along with representational members also functions as Operational Area Emergency Management Staff. 1.6.3 Mutual Aid Region Emergency Management . The State of California is currently divided into six OES Mutual Aid Regions, as shown on the previous page. Regional Managers and their staffs (designated state agency representatives) will 11 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN MUTUAL AID REGION MAP OES CALIFORNIA * Govemor's Office of Emergency Services Mutual Aid and Ad"ministrative ~ Regions Inland Region Coastal Region VI -- Southern Region _1IOCIl . . -~ .1 12 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . constitute Regional Emergency Management Staffs and will coordinate and support local emergency operations at the request of Operational Area Coordinators. In SEMS, the regional level manages and coordinates information and resources among operational areas within the mutual aid region, and also between the operational areas and the state level. The regional level also coordinates overall state agency support for emergency response activities within the region. 1.6.4 State Emergency Management The Governor, through State OES and its Mutual Aid Regions, will coordinate statewide operations to include the provision of mutual aid and other support to local jurisdictions and the redirection of essential supplies and other resources as required. The state level also serves as the coordination and communication link between the state and the federal disaster response system. The OES Director, assisted by representatives from state agencies, will constitute the State Emergency Management Staff 1.6.5 Federal Emergency Management . The Federal Emergency Management Agency (FEMA) serves as the main federal government contact during disasters and war emergencies. 1.7 Emergency Functions In this plan, emergency operation for the City of Dublin are divided into the emergency functions indicated on the following pages. Specific details on functional, organizational and operational concepts, responsibilities for providing support to or accomplishing a given function, and applicable policies and procedures are provided in the Annexes specified in parenthesis. The Annexes also provide hazard-specific responses to be accomplished by the Emergency Management Staff and field forces. Managing Emergency Operations (Annex A) Provides for the overall management and coordination of emergency operations, whether it be the actual management of forces in the field, or coordination of the joint efforts of governmental and private agencies in supporting such operations. Fire and Rescue Operations (Annex B) . Limits the loss of life and property from fires and other threats and provides emergency medical care and rescue of persons. 13 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Law Enforcement and Traffic Control Operations (Annex C) . Provides for the protection of life and property; enforces applicable laws, orders, and regulations; and provides traffic control on designated highways, streets, and roads. Medical Operations (Annex D) Provides care and treatment for the ill and injured during a disaster. Public Health Operations (Annex E) Provides public health and environmental sanitation services. Coroner Operations (Annex F) Identifies and provides appropriate disposition of human remains. Care and Shelter Operations (Annex G) Provides for the basic human needs of residents, and relocatees within established shelters. Movement Operations (Annex H) . Provides for the evacuation and relocation of persons from threatened or affected areas. Rescue Operations (Annex I) Carries out coordinated search and rescue operations for the location, provision of immediate care, and safe removal of endangered, trapped, injured and/or isolated persons. Construction and Engineering Operations (Annex J) Provides for the procurement, distribution and use of construction and engineering resources. Resources and Support Operations (Annex K) Provides for the procurement, distribution and use of essential resources and services (including equipment, supplies, water, food, fuel, electric power, and transportation). A series of matrices on the following pages identifies the local agencies and private organizations responsible for accomplishing the above functions, and the state and federal agencies that have capabilities for supporting local operations. Detailed responsibilities of all agencies and private organizations are provided in Annexes to this plan. . 14 ., CITY OF DUBLIN MULTI -HAZARAD FUNCTIONAL PLAN . FUNCTIONAL RESPONSIBILITIES OF LOCAL AGENCIES AND PRIVATE ORGANIZATIONS . A 'E I K. ; .. ANNEXES -. B C D F G H J ..:' '.' '., FUNCTIONS c:: ] I:lO .~ ..... c:: CI) c:: .... 0 '2 .- .~ ~ .... :> I-< I-< CI) ~ .... ::l ~ ;:l iB ~ c:: ~ .S c.> lZl c:: ..... .... ~ ~ ~ .~ ~ E c:: > g ~ ~ .~ c:: .... .... I-< 0) ~ c:: lZl .... ~ ~ < tB 0) E I-< ~ lZl 0) ...... ~ 0) .... c.> ::l ..s::: .... ~ E ..... .... c:: '2 c:: c:: .... 0) .... ..... ~ ~ 0) I-< I:lO .~ ..... c.> ~ c.> -; 0) 0) c:: g .~ 0) .5 ;:l CI) :E I-< ..s::: .... ... CI) I-< c:: E .... .~ 0) <E 0) c:: ::l .... E ~ t:r:: ::r: lZl 0) c.> 0) 0 CI) === ~ I-< ::l ..... N c:: -; I-< E ;:l c.> c.> CI) c:: ~ E .D 0) ~ 0) I-< I-< 0 I-< ~ ~ :<;::: ;:l ~ ~ ~ c.> .~ c:: 0) ::l .... ::l I-< 0) I-< ~ < 0 ::r: .- CI) t-< lZl !:l... 0 0) > c.> 0 !:l... !:l... ;.J c:: U 0) ~ "'0 :c I-< I-< CI) c:: CI) ~ .:: ~ 0) ::l 0 ~ 0 0) 0 0) DEPARTMENTS :E [.l., .....:l :E !:l... U u :E t:r:: U t:r:: Admin ServiceslFinance p p p City Manager p Buildinj! S Fire S p p C P Parks & Comm Srvcs S C C P S S Planning p Police p p S p C p Public Works S S S S S p p C Cooperating Agencies Ala. Co S p p p DSRSD s DUSD s PG&E s Telephone Comp S Red Cross p RACES s s Wheels S P- S- C- denotes primary responsibility role denotes support role denotes coordinating role with other agencies that have primary responsibilities. When primary role agency is unable to assume role, coordinating department will take on primary role responsibilities . 15 .., CITY OF DUBLIN MULTI HAZARD FUNCTIONAL PLAN SEMS-MHFP FUNCTIONS MATRIX A SEMS FUNCTIONS N N MHFP Functions Management Operations Planning Logistics Finance E & Staff X A Managing Communications , Alert & Warning Situation Analysis & Reporting Public Information B Fire & Rescue C Law Enforcement & Traffic Control " D Medical E Public Health F Coroner G Care & Shelter . H Movement r Rescue J Construction & Engineering K Resources & Support , Supply/Procurment Personnel , Transportation I , . Utilities , . OTHER FUNCTIONS Compensation & Claims Cost Accounting Damage Assessment I . Documentation Hazardous Materials Control Liaison , R.A.C.E.S. Recovery Time Recording _ Denotes primary responsibility or primary coordination responsibility for department indicated. 16 . . . . .. . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN FUNCTIONAL RESPONSIBILITIES OF STATE AGENCIES AnnexIFunc::tion A IE clo Elf G HII IJ I K IL\MIRI ~ ~ . .0 .s :::....... G -.!::!, ..... . ~ a ~ r::.,$. ~ ," ~ ~ ~ ~ ~ ~ ~ e -o-.;..;;::€ 'W ~..1.J ~ _......:q.; "'J:)~~ ~(J 'S ttI .....,~ S ~~..... C Q. & 't' ~ ~ ~ '- rQ;., ~ .oS:. 6~ -~ r.!2 'U ;:: v t:::...... c ~ .:: ..!f ...~ ~ ~;;- ':2: ~ ~ ~ ~ "=' i ~ 0 tJ ;;' ~ .,s 'l7 ;; I ~ 0 "" !i::.ff ~ ~ <S' P ~ <:; 0 ~ ~.~ :,;; r::.0 ;:(J ....~(J~ -O~fJ ~_~~C:.-:::-o-5::'$" ~~e$~~~~~a~$~a~~~~~~~ Aging Is I Air Resources Board s s Alcoholic Beveraae Control S Banking S Boating S S S Coastal Commission S Conservation I I s Is CA Conservation Coms S S S Is s s s .. Is Consumer Affairs S I IS I I Corrections S S IS S S I I S Education IS S S E.M.S.A. I S S Emolovment Dev. S I I s L Fn..,."" S L s Rn~n"" S 51 S Fir" M:=haIl S I S S s I S S L S Food & Al'TicuIture S IS L S S 1=",....~ S S S Is Is I S S S S S I I I (;..n..,.,,1 t'. S S S S S L S S Health S IS S L S I S S S Highwav Patrol Is s S S S S S S L S HOI1~in!> .f),.v S I I I Is I I L Industrial Relations I S I I I 15 Insurance S I Justice S S I S S S Maritime Academv I S S S S S Mental Health S Miliwv S S S S S S sls s s s S Motor Vehicles S S I Off. of Emergency Svcs. LIL L L L LIL I L IL L L L L L L L Parks and Recreation I sl I I I 5 Personnel Administration I I I s Personnel Board I I I S Public Utilities Co=. I I I s I sl s s S Real Estate I S I I I s I Rehabilitation S I Social Services S S L S State Lands I S Transoonation I S S s S S S L S S Veterans Affairs S s s Is I Waste MIl:IIlt. Board I s I Water Resources S Is I I I s s s S Water Resources Cont. Board I I 151 I I I Is Youth Authoritv Is I s I I s s *L - Denotes lead agency/organization '5 - Denotes supporting agency/organization 17 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN FUNCTIONAL RESPONSIBILITIES OF FEDERAL AGENCIES . L - Denotes lead agency/organization S - Denotes supporting agency/organization Annex/Function A B C 0 E F G H I J K L M R[ ~ ~ ~ .0 . ~ ;:: ~ (.) ..... . .... ~ ~ ~ $ ~O~ ..... .$I !d b ~ ;: 'S'.Q.,Z;:;'.Q.,Z;:; . - t::;- -..;; ~~ ..... .... "t;o ~ ~ ':S ~ ..... ~ ~ .::: ~ '- 8 ~ . ~ ~ ~ ~ ~ ~ I .S ~..s:. ~ ~ ~ ~ ,,'lii tJ ;;... ~' g .$ ~ ~ IlQ ~, p ~ 8" ~ ~ e ~ ~ ~ '-$ ~ ~ ~ ~ 0 .s .~ 't' ~ ....::t f::..... .0 ~ Ii s (.) ~ 2: 1S <f ~ ~ 0 ~ "0 o",~.s -R '$" . ~ q ~'4~/~ ~~ 0 vr? ~ ~ ~ $ $, S:;S ~ ~ 'l "';' () ~ J..;/::jlr?'R. Agriculture S Is Is IS Bureau of Land M!2JI1t. S 18 I Civil Air Patrol 8 Civil Service Comm. I 8 I Dent. Of Defense S S 8 S 8 S 8 8 8 Dept of Energy I I 8 F.A.A S S FBI I I I 8 FEMA I IL LI L s L L Food & Drug 18 I I 8 Gen. Service Admin. I I I I I 8 Health I 8 L I I 1818 8 Interior S S I ~ 8 8 rrr I I I S I I s . I I 8 is I I I Lahor I I 8 Maritime Admin. I 8 Nat!. Parks I I s I I S N"~;l"\n"l ... . ..... s I I I I I I s S 8 Tr~n" I I I I I Sls s S Treasury I I I s I US Anny Corns of Eng. I I I I 18 8 8 I US Forest Service I I Is 8 I I I 181 I V et~ran" Ar1min I I I 8 I I I I I I I I .1 . 18 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . 1.8 Emergency Resources Management Emergency resources management is the effective management of those available resources deemed most essential to survival and recovery operations, particularly following a major disaster or an attack upon the United States. The California Emergency Resources Management Plan (published and issued separately) presents statewide policies and guidance to local governments on the conservation, distribution and use of resources immediately available to them, and on arranging for resupply of goods and services to meet local emergency needs. Urgent needs that cannot be met locally are to be reported to state government. State officials will then arrange with industry and responsible public agencies for delivery of goods or provision of services to meet these local shortages. These arrangements may be done directly or through federal agencies which may be functioning within the state. Once immediate supply processes are underway, the state will act to ensure that necessary resources are available and efficiently used for the duration of the emergency situation. Policies and procedures relative to emergency resources management organizational and operational concepts are provided in the California Emergency Resources Management Plan and in Annex K, Resources and Support Operations. . 1.9 Continuity of Government A major disaster or war could result in great loss of life and property, the death or injury of key government officials, and/or the partial or complete destruction of established seats of government, and public and private records essential to continued operations of government and industry. To help preserve law and order and to continue/restore local services, it is essential that units of local government continue to function during or following such situations. Government at all levels is responsible for providing continuity of effective leadership, authority and adequate direction of emergency and recovery operations. The California Government Code and the State Constitution provide legal authority for the continuity and preservation of state and local government. Enclosure 1-4, Continuity of Government, provides complete details on the Continuity of Government Program in California. An attachment to the enclosure provides a listing of the successors to each member of the City of Dublin City Council. 1.10 Public Awareness and Education . The public's response to any emergency is based on an understanding of the nature of the emergency, the potential hazards, the likely response of emergency services, and knowledge of what individuals and groups should do to increase their chances of survival and recovery. 19 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Upon the proclamation of a STATE OF EMERGENCY by the Governor, State OES will assign a . State Public Information Officer to assist local public information efforts and to provide information that originates from the state. Similarly, in a Presidential declaration, FEMA assigns an appropriate number of Information Officers to assist state efforts and to provide federal information. However, even the most efficient emergency information effort requires time to initiate, during which, confusion and lack of information can contribute to a worsening of the emergency situation and an increased burden for all areas of emergency response. Public awareness and education prior to any emergency are crucial to successful public information efforts during and after the emergency. The decision to initiate and support this function must be made at the highest policy-making level. The pre-disaster awareness and education programs must be viewed as equal in importance to all other preparations for emergencies and receive an adequate level of planning. These programs must be coordinated among local, state and federal officials to ensure their contribution to emergency preparedness and response operations. (Annex A, Managing Emergency Operations, provides emergency public information procedures.) 1.11 Training, Tests, and Exercises The objective of any Emergency Management Organization is efficient and timely response during emergencies. A good plan is a first step toward that objective. However, planning alone will not guarantee preparedness. Training and exercising is essential at all levels of government to make emergency operations personnel operationally ready. All emergency plans should include provision for training. . The best method of training a jurisdiction's staff to manage emergency operations is through exercising. Exercises allow local personnel to become thoroughly familiar with the procedures, facilities and systems which will actually be used in emergency situations. Exercises can be accomplished in several forms. Table Top Exercises provide a convenient and low cost method of introducing local officials to scenario related problem situations for discussion and problem solving. Such exercises are a good way to see if policies and procedures exist to handle certain issues. Operations exercises simulate an actual emergency. They typically involve complete Emergency Management Staffs and are designed not only to exercise procedures, but also to test the readiness of personnel, communications, and facilities. Such exercises can be conducted at the EOC level or as field exercises. . 20 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Enclosure 1-1, Part One AUTHORITIES AND REFERENCES 1. General The California Emergency Services Act (hereinafter referred to as the Act) provides the basic authorities for conducting emergency operations following the proclamations of emergencies by the Governor and/or appropriate local authorities. The provisions of the Act are further reflected and expanded on by appropriate local emergency ordinances. The California Emergency Plan, which is promulgated by the Governor, is published in accordance with the Act and provides overall statewide authorities and responsibilities, and describes the functions and operations of government at all levels during extraordinary emergencies, including war. Section 8568 of the Act states that "the State Emergency Plan shall be in effect in each political subdivision of the state, and the governing body of each political subdivision shall take such action as may be necessary to carry out the provisions thereof'. Local Emergency Plans are, therefore, considered to be extensions of the California Emergency Plan. 2. Emergency Proclamations . 2.a Local Emergency A Local Emergency may be proclaimed by the Dublin City Councilor the Emergency Services Director, as specified by the City of Dublin, Ordinance 02-85. Proclamations will normally be made when there is an actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within the territorial limits of the City of Dublin, caused by such conditions as air pollution, fIre, flood, storm, epidemic, riot, or earthquake, or other conditions, including conditions resulting from war or imminent threat of war, but other than conditions resulting from a labor controversy. The proclamation of a Local Emergency provides legal authority to: o Ifnecessary, request that the Governor proclaim a State of Emergency. o Promulgate orders and regulations necessary to provide for the protection of life and property, including orders or regulations imposing a curfew within designated boundaries. o Exercise full power to provide mutual aid to any affected area in accordance with Local Ordinances, Resolutions, Emergency Plans, or agreements thereto. . o Request that state agencies provide mutual aid. 21 ": CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Require the emergency services of any local official or employee. . o Requisition necessary personnel and material of any department or agency. o Obtain vital supplies and equipment and, if required immediately, to commandeer the same for public use. o Impose penalties for violation of lawful orders. o Conduct emergency operations without facing liabilities for performance, or failure of performance. (Note: Article 17 ofthe Emergency Services Act provides for certain privileges and immunities.) 2.b State of Emergency A State of Emergency may be proclaimed by the Governor when: o There exists conditions of disaster or of extreme peril to the safety of persons and property within the state caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, or earthquake or other conditions, other than conditions resulting from a labor controversy or conditions causing a State of War Emergency; and either . o He is requested to do so by local authorities; or o He fmds that local authority is inadequate to cope with the emergency. Whenever the Governor proclaims a State of Emergency: o Mutual aid shall be rendered in accordance with approved Emergency Plans whenever the need arises for outside aid in any county, city and county, or city. o The Governor shall, to the extent he deems necessary, have the right to exercise within the area designated, all police power vested in the state by the Constitution and the laws of the State of California. o Jurisdictions may command the aid of citizens as deemed necessary to cope with an emergency. o The Governor may suspend the proVlSlons of any regulatory statute, or statute prescribing the procedure for conducting state business, or the orders, rules, or regulations of any state agency. . 22 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . o The Governor may commandeer or utilize any private property or personnel (other than the media) in carrying out his responsibilities. o The Governor may promulgate, issue and enforce orders and regulations as he deems necessary . 2.c State of War Emergency Whenever the Governor proclaims a State of War Emergency, or if a State of War Emergency exists, all provisions associated with a State of Emergency apply, plus: o All state agencies and political subdivisions are required to comply with the lawful orders and regulations of the Governor made or given within the limits of his authority as provided for in the Emergency Services Act. 3. Authorities The following provides emergency authorities for conducting and/or supporting emergency operations: . 3.a Federal Federal Disaster Relief Act of 1974 (public Law 93-288). Federal Civil Defense Act of 1950 (public Law 920), as amended. Public Law 84-99 (U.S. Army Corps of Engineers-Flood Fighting). 3.b State California Emergency Services Act (Chapter 7 of Division 1 of Title 2 of the Government Code). California Natural Disaster Assistance Act. California Code of Regulations, Sec. 2400-2450. Section 128, California Water Code (California Department of Water Resources - Flood Fighting). . Orders and Regulations which may be Selectively Promulgated by the Governor during a STATE OF EMERGENCY (see Attachment I-I-A). 23 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Orders and Regulations Promulgated by the Governor to Take Effect upon the Existence of a . STATE OF WAR EMERGENCY (see Attachment I-I-B). 3.c Local See Attachment I-I-C, Local Authorities and References. 4. References 4.a State California Emergency Plan. Disaster Assistance Procedural Manual (published by the California Office of Emergency Services). California Emergency Resources Management Plan. California Master Mutual Aid Agreement and supporting mutual aid agreements. California Law Enforcement Mutual Aid Plan. . California Fire and Rescue Operations Plan. 4.b Local See Attachment I-I-C. Attachments: 1-1- A State of Emergency Orders and Regulations l-I-B State of War Emergency Orders and Regulations I-I-C Local Authorities and References . 24 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Attachment I-I-A, Enclosure 1-1 ORDERS AND REGULATIONS WHICH MAY BE SELECTIVELY PROMULGATED BY THE GOVERNOR DURING A STATE OF EMERGENCY (Extracted from the California Emergency Plan) Order 1 It is hereby ordered that the period of employment for State Personnel Board emergency appointments, as provided in Section 19120 of the Government Code and State Personnel Board Rules 301-303, be waived for positions required for involvement in emergency and/or recovery operations. The requirements and period of employment for such appointments will be determined by the Director, California Office of Emergency Services, but shall not extend beyond the termination date of said State of Emergency. Order 2 . It is hereby ordered that in the area proclaimed to be in a State of Emergency and/or that specific area(s) designated by the Director, California Office of Emergency Services, outside of the proclaimed area( s) but which is (are) essential to the relief and aid of the lives and property within the proclaimed area, all drugs and medical supply stocks intended for wholesale distribution shall be held subject to the control and coordination of the Department of Health Services, Food and Drug Section. Authority imparted under this Order, and specific to the proclaimed emergency, shall not extend beyond the termination date of said State of Emergency. Order 3 It is hereby ordered that during the proclaimed State of Emergency appropriate parts of Sections 18020-18026 of the Government Code and State Personnel Board Rules 130-139 be waived to permit cash compensation to personnel whose work is designated by the Director, California Office of Emergency Services, as essential to expedite emergency and recovery operations for all time worked over the employee's regular workweek, at a rate of 1-112 times the regular rate of pay. The Director, Office of Emergency Services, will also designate the beginning and ending dates for such overtime for each individual involved. This waiver shall not extend beyond the termination date of said State of Emergency. . Order 4 25 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN It is hereby ordered that, in the area proclaimed to be in a State of Emergency and/or that specific . area(s) designated by the Director, California Office of Emergency Services, outside of the proclaimed area(s) but which is (are) essential to the relief and aid of the lives and property within the proclaimed area, the provisions of Sections 3247-3258 of the Civil Code relating to state contracting bonding requirements for the performance of heavy rescue, debris removal, expedient construction, preparation of mobile home sites, and related activities are suspended. This suspension shall not extend beyond the termination date of said State of Emergency. Order 5 It is hereby ordered that in the area proclaimed to be in a State of Emergency and/or that specific area(s) designated by the Director, California Office of Emergency Services, outside of the proclaimed area(s) but which is (are) essential to the relief and aid of the lives and property within the proclaimed area, those zoning, public health, safety, or intrastate transportation laws, ordinances, regulations, or codes which the Director, California Office of Emergency Services, determines impair the provision of temporary housing be suspended for a time not to exceed 60 days after the proclaimed State of Emergency and authorization by the President upon the declaration of a Major Disaster for the Temporary Housing Program as prescribed in Section 404 of Public Law 93-288 and Section 8654(a) of the Government Code. Order 6 It is hereby ordered that in the area proclaimed to be in a State of Emergency and/or that specific area(s) designated by the Director, California Office of Emergency Services, outside of the proclaimed area(s) but which is (are) essential to the relief and aid of the lives and property within the proclaimed area, distribution of intrastate petroleum stocks, including those in refmery storage, major distribution installations and pipeline terminals, shall be held subject to the control and coordination of the Energy Resources Conservation and Development Commission. Petroleum stocks may be prioritized and diverted for use into a disaster area or in support of disaster mitigation operations. Any and all actions taken shall be at the discretion and judgment of the State Fuel Allocation, California Energy Commission, for use in disaster mitigation. Such actions shall be coordinated with and prioritized by the Director, Office of Emergency Services, but shall not extend beyond the termination date of said State of Emergency. . Order 7 It is hereby ordered that in the area proclaimed to be in a State of Emergency and/or that specific area(s) designated by the Director, California Office of Emergency Services, outside of the proclaimed area( s) but which is (are) essential to the relief and aid of the lives and property within the proclaimed area, all banks will take emergency operating actions pursuant to Section 1916 of the Financial Code. Actions taken under this Order, and specific to the proclaimed emergency, shall not extend beyond the termination date of said State of Emergency. . 26 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment 1-1-B, Enclosure 1-1 ORDERS AND REGULATIONS PROMULGATED BY THE GOVERNOR TO TAKE EFFECT UPON THE EXISTENCE OF A STATE OF WAR EMERGENCY (Extracted from the California Emergency Plan) Order 1 It is hereby ordered that the following orders and regulations, numbered 2 through 12, having been duly made in advance of a State of War Emergency, approved by the California Emergency Council, and filed with the Secretary of State and the county clerk of each county, shall take full effect upon the existence of a State of War Emergency and shall remain in full force and effect until amended or rescinded or until termination of said State of War Emergency. (See Section 8567(a), (b), and (d), State Emergency Services Act.) Order 2 It is hereby ordered that, immediately upon the existence of a State of War Emergency, all counties, cities and counties, and cities of the State will immediately sound the indicated warning signal and/or take all other appropriate actions to warn residents. The warning signals necessary to effectuate this action shall be those prescribed by the Federal Government for this purpose. Order 3 It is hereby ordered that the Director of the Office of Emergency Services is authorized and directed to act on behalf of the Governor and in the name of the State of California in implementing and operating the California War Emergency Plan; and he is authorized to assume command and control of operations within the state in accordance with such plan, insofar as adherence to such plan is adequate, and to deviate from such plan, as directed by the Governor or to the extent and in such manner as he may deem necessary for the protection of life, property, and resources of or within the state against unforeseen circumstances or hazards which, by reason of their character or magnitude, are beyond the scope of such plan; and It is further ordered that the Director of the Office of Emergency Services is authorized to delegate such powers as are herein granted, or as authorized under Article 5 of the California Emergency Services Act, to personnel of his office as he may deem necessary, and such personnel may act on 27 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN behalf of and in the name of the Director of the Office of Emergency Services in carrying out any . authority so delegated. Order 4 It is hereby ordered that all public employees or persons holding positions of responsibility in the State or in accredited local emergency organizations, and all registered disaster service workers, and all unregistered persons impressed into service during a State of War Emergency by a person having the authority to command the aid of citizens in the execution of his duties, are hereby declared to be members of the Statewide War-Emergency Organization; and It is further ordered that all officials of local political subdivisions of the State and all registered disaster service workers who perform duties in the State or Regional emergency operations headquarters are hereby declared to be personnel of the State War-Emergency Organization for the period of the State of War Emergency, subject to the direction of the Governor, the Director of the Office of Emergency Services, and/or the Manager of the regional headquarters to which such persons are assigned or attached; and It is further ordered that all officials and registered disaster service workers heretofore designated as Coordinators or as staff personnel of Operational Area organizations, which have been ratified by the California Emergency Council, are hereby declared to be personnel of the State War- . Emergency Organization. Order 5 It is hereby ordered that the governmental functions for the protection of lives, property, and resources of the State and of every political subdivision thereof shall continue in full force and effect, and all duly constituted officials of the State and of every political subdivision thereof shall continue to discharge their responsibilities and shall comply with, enforce, and assume the responsibility for implementing such regulations and orders not inconsistent with or contradictory to rules, regulations, or orders issued by the President of the United States or the Commanding General, Sixth United States Army, as are now or may hereafter be promulgated by the Governor, in accordance with approved plans and procedures. Order 6 It is hereby ordered that, in accordance with national and state policy, as reflected in the General Freeze Order, Part A, California Emergency Resources Management Plan, all retail sales and transfers of consumer items are prohibited for a period of at least five days following the onset of a State of War Emergency, except for the most essential purposes as determined by federal, state, or . local authorities and except for essential health items and perishables in danger of spoilage. 28 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Order 7 It is hereby ordered that the sale of alcoholic beverages shall be discontinued immediately. Order 8 It is hereby ordered that all petroleum stocks for California distribution, including those in refinery storage, major distributing installations, and pipe line terminals, shall be held subject to the control of the State Petroleum Director; and It is further ordered that, following the period of prohibition of sales imposed by Order 6, retail outlets for petroleum products shall operate in accordance with rules and regulations prescribed by the State Petroleum organization as outlined in Part B- VII of the California Emergency Resources Management Plan. Order 9 . It is hereby ordered that all wholesale foodstocks, including those under the control of processors, wholesalers, agents and brokers, be held subject to the control of the State Food Director, except that: (1) Fresh fluid milk, fresh vegetables, and bread are not subject to this order; and (2) Supplies necessary for immediate essential use, on the basis of 2000 calories per person per day, of persons in homes or in mass care centers, restaurants, hotels, hospitals, public institutions, and similar establishments feeding approximately 100 persons or more per day, may be obtained from wholesale and/or retail sources upon approval by local authorities operating in accordance with existing state and federal food supply policies; and It is further ordered that, following the period of prohibition of sales imposed by Order 6, retail outlets for foodstocks shall operate in accordance with rules and regulations prescribed by the State Food Organization as outlined in Part B-III of the California Emergency Resources Management Plan. Order 10 It is hereby ordered that all drugs and medical supply stocks in California, intended for wholesale distribution, shall be held subject to the control of the Chief, State Emergency Medical and Health Organization; and . It is further ordered that, following the period of prohibition of sales imposed by Order 6, retail outlets for drugs and medical supplies shall operate in accordance with rules and regulations 29 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN prescribed by the State Emergency Medical and Health Organization as outlined in Part B-IV of the . California Emergency Resources Management Plan. Order 11 It is hereby ordered that all banks will take emergency operating actions pursuant to Sections 1915 and 1916 of the Financial Code. Order 12 It is hereby ordered that, pursuant to the California Emergency Resources Management Plan, Part B-II, Economic Stabilization, and in conjunction with the lifting of the General Freeze Order as referred to in Order 6, price and rent control and consumer rationing will be invoked and administered by the State Economic Stabilization Organization. Rationed items may include those identified in the list of essential survival items contained in Part A, California Emergency Resources Management Plan, and such other items as may be in short supply. . . 30 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Attachment 1-1-C, Enclosure 1-1 CITY AUTHORITIES AND REFERENCES CITY OF DUBLIN 1. Authorities A. B. C. D. E. . F. G. California Emergency Services Act. California Emergency Plan (December 1970). California Multi-Hazard Functional Plan (1987). California Emergency Resources Management Plan. California Code of Regulations, Sec. 2400-2450. City of Dublin Ordinance No. 02-85, establishing the Emergency Organization. Resolution No. 23-83, Agreement to Participate in the California Disaster and Civil Defense Mutual Aid Agreement. H. Resolution No. 40-95, adoption of SEMS Regulations. 1. Resolution No. 45-95, Agreement to Participate in the Alameda County Operational Area. 2. References A. California Master Mutual Aid Agreement. B. California Multi-Hazard Functional Plan (1987). C. Alameda County Multi-Hazard Functional Plan (1987). D. Standardized Emergency Management System Guidelines. -. 31 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure 1-2, Part One . HAZARD MITIGATION 1. Purpose This enclosure establishes actions, policies and procedures for implementing Section 406 (Minimum Standards for Public and Private Structures) of the Federal Disaster Relief Act of 1974 (Public Law 93-288) following a Presidentially declared Emergency or Major Disaster. It also assigns hazard mitigation responsibilities to various elements of federal, state, and local governments in California. 2. Authorities and References Activities enumerated in this enclosure will be conducted in accordance with the enabling legislation, plans, and agreements listed in Enclosure 1-1, Authorities and References, Part One. 3. General . Section 406 of Public Law 93-288 (see Attachment 1-2-A) requires, as a condition to receiving federal disaster aid, that repairs and reconstruction be done in accordance with applicable codes, specifications, and standards. It also requires that the state or local government recipient of federal aid evaluate the natural hazards of the area in which the aid is to be used, and take action to mitigate them, including safe land use and construction practices. To be effective, hazard mitigation actions must be taken in advance of a disaster. Whenever possible, both planning and action should take place in advance. After disaster strikes, mitigation opportunities exist only for the next disaster, and even those opportunities are often needlessly limited by the absence of advance planning. Nevertheless, the immediate post-disaster period does present special opportunities for mitigation. Section 406 deals with the opportunities presented in a current emergency or major disaster response effort to mitigate potential hardship and loss resulting from future disasters. Thus, involvement with natural hazard mitigation under Section 406 is triggered in post-disaster situations. Hazard mitigation includes such activities as: o Minimizing the impact of future disasters on communities. o Improvement of structures and facilities at risk. .4 32 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Identification of hazard-prone areas and development of standards for prohibited or restricted use. o Loss recovery and relief (including insurance). o Hazard warning and population protection. 4. Implementation 4.a Federal/State Agreement Following each Presidentially declared Emergency or Major Disaster, the Regional Director of the Federal Emergency Management Agency (FEMA) and the Governor execute a document called the Federal/State Agreement. This Agreement includes appropriate provisions for hazard mitigation. Under the "typical paragraph" (see Attachment 1-2-B) set out to serve this purpose, the State agrees to: o Evaluate or have the applicant evaluate the natural hazards in the disaster area, and make appropriate recommendations to mitigate them. o Follow up with applicants to ensure that the appropriate hazard mitigation actions are taken. o Follow up with applicants to ensure that the appropriate hazard mitigation plan or plans are developed and submitted to the FEMA Regional Director for concurrence. o Review and update as necessary disaster mitigation portions of emergency plans. 4.b Joint Federal/State/Local Hazard Mitigation Team The FEMA Regional Director and the Governor appoint a Federal and State Hazard Mitigation Coordinator (HMC), respectively; the local applicant designates a local HMC. These individuals will constitute the Hazard Mitigation Team which will: o Identify significant hazards in the affected areas giving priority to disaster-related hazards. o Evaluate impacts of these hazards and measures which will mitigate their impacts. o Recommend appropriate hazard mitigation measures. The Hazard Mitigation Team uses information from Damage Survey Reports (DSR), and through visits to selected sites where significant damage has occurred. The state and local representatives 33 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN on the Hazard Mitigation Team are responsible for ensuring that there is adequate consultation among interested federal, state, and local parties. .1 4.c Hazard Mitigation Plans The Hazard Mitigation Team also prepares a Hazard Mitigation Plan which is submitted to the FEMA Regional Director through the Governor's Authorized Representative (GAR) within 180 days after a Presidential declaration. The objectives of the Plan are to: o Recommend hazard mitigation measures for local, state, and federal agencies. o Establish short-term and long-term planning frameworks for implementation of hazard mitigation efforts. 5. Concept of Operations 5.a Objectives The identification of hazards following an Emergency or Major Disaster and accomplishment of appropriate hazard mitigation measures are the short-term planning objectives to be required by the FederaVState Agreement. The FEMA Regional Director and the GAR shall ensure compliance with these objectives as a condition for federal loans or grants. . 5.b Surveys Each applicant is expected to use its resources and capabilities as necessary to perform emergency work, such as debris removal or emergency measures to save lives, or to protect public health and safety, or to protect property, before requesting assistance from state or federal government. Local, state, and federal preliminary damage assessments may identify major hazards and opportunities for hazard mitigation activities prior to a declaration of Major Disaster or Emergency. Damage Survey Reports (DSR) shall include identification of hazards and shall recommend mitigation measures to be incorporated into the repair work. The Federal/State Hazard Mitigation Team shall review applicable land use regulations, construction standards, and other appropriate hazard mitigation measures. Utilizing information from preliminary damage assessments, DSRs, and all other readily available pertinent information, the team shall visit the sites of significant damage and shall evaluate all hazards at those sites. For each identified significant hazard the team shall include appropriate recommendations of hazard mitigation measures in its final report. 5.c Plans . 34 . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN For each hazard-prone area, the Federal/State Hazard Mitigation Team shall review and evaluate existing local and/or state emergency plans for hazard mitigation. In cases where no plans for hazard mitigation exist or are inadequate, the team shall report its findings and recommendations concerning specific needs to develop or improve, as required, and maintain hazard mitigation plans. Existing local and state hazard mitigation plans shall be updated and new ones developed as deemed necessary by the FEMA Regional Director in consultation with the GAR. In determining whether to impose such a requirement on a local jurisdiction, consideration shall be given to the opportunities for effective hazard mitigation, size and composition of the local jurisdiction, local government's authority to regulate land use and constructive practices, and the local government's exercise of such authority. The GAR and/or the FEMA Regional Director may provide technical advice and assistance to state agencies or to local governments in developing new plans or updating existing plans to mitigate hazards identified as the result of the Major Disaster or Emergency within affected areas. 5.d Mapping The FederaVState Hazard Mitigation Team shall verify the impact of the major disaster on disaster frequencies computed prior to the Major Disaster and shall consider the advisability of redefining boundaries of high-hazard areas as a result of their [mdings. The team shall make recommendations to the FEMA Regional Director and the GAR on any needs for new mapping or remapping of high hazard areas. 6. Responsibilities 6.a Federal (1) Federal Emer~ency Management Agency The FEMA Regional Director is responsible for hazard mitigation actions under the terms of the Federal/State Agreement. The Regional Director, in coordination with the GAR, shall: o Provide for a Joint FederaVStateILocal Hazard Mitigation Team to survey the disaster affected area as soon as possible following a Major Disaster or Emergency declaration by the President and to accomplish hazard mitigation planning in accordance with Federal/State Agreement. o Appoint a Hazard Mitigation Coordinator (HMC) to: Serve on the Federal/State Hazard Mitigation Team; 35 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Confer with local, state and federal officials concerning these hazards and . hazard mitigation measures; and Coordinate with the State Hazard Mitigation Coordinator (SHMC) appointed by the Governor to work with those designated to accomplish the planning required. o Provide overall leadership with respect to the general administration of Section 406. o Ensure that the ultimate benefits to be gained through effective hazard mitigation programs are not diminished. o Provide technical advice and assistance. o Encourage state and local governments to adopt safe land use practices and construction standards. o Ensure that FEMA and other federal efforts are supplemental to local and state efforts. o Encourage initiative by state and local governments. . o Take actions required by FEMA Floodplain Management Regulations (as applicable for flood disasters). (2) Other Federal Agencies as Appropriate 6.b State (1) Office of Emergency Services A representative of the Office of Emergency Services (OES) will be appointed by the Governor to act in the capacity of GAR, who will be responsible for state performance of hazard mitigation activities under the Federal/State Agreement. The GAR, in coordination with the FEMA Regional Director, shall: o Arrange for state and local participation in Federal-State survey and hazard mitigation planning in disaster affected areas. (2) State Hazard Mitigation Coordinator/Planner The SHMC in coordination with the GAR, shall: . 36 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Arrange for consultations on the findings and recommendations from the joint survey and shall follow up to ensure that timely and adequate local and state hazard mitigation actions are taken. o As appropriate, provide funding or technical assistance to eligible applicants for the purposes of accomplishing state-approved hazard mitigation actions. o Arrange for state inspection or audit to verify compliance with approved hazard mitigation measures. o Upon completion of approved hazard mitigation activities in accordance with the Federal/State Agreement, submit a final report of compliance with hazard mitigation requirements by state and local governments through the GAR to the FEMA Regional Director for review and acceptance. o Accomplish hazard mitigation planning in accordance with the Federal/State Agreement. (3) Other State Agencies as Appropriate 6.c Local (1) Applicant (Alameda County/City of Dublin) The Applicant's Authorized Representative (AAR) is responsible for local performance of hazard mitigation measures under the terms of the Federal/State Agreement. The AAR, in coordination with the GAR shall: o Appoint a Local Hazard Mitigation Coordinator (LHMC) to work with the Federal/State Hazard Mitigation Team. o With respect to any project application, submit adequate assurance that required hazard mitigation measures have been taken or will be completed. o To the extent of legal authority, implement and enforce land use regulations and safe construction practices which are agreed upon as conditions for FEMA grants or loans. o Provide evidence of compliance with conditions for any approved FEMA grants or loans as required by the GAR. (2) Local Hazard Miti~ation Coordinator 37 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Working with the Federal/State Hazard Mitigation Team, the LHMC shall: . o Assess disaster damage within the local jurisdiction. o Arrange for local participation in consultations with the Federal/State Hazard Mitigation Team about hazard mitigation actions. o Inform local officials and citizens about significant team activities, and collect any local comments on these matters and report them to the SHMC. o Work with the Federal/State Hazard Mitigation Team in reviewing and updating existing hazard mitigation plans, or in developing new hazard mitigation plans as may be scheduled by the GAR and requested by the FEMA Regional Director. (3) Other Local Departments and Agencies (as Necessary) 7. Hazard Mitigation Measures 7.a Avoidance For each hazard identified following a major disaster or emergency, the Federal/State Hazard . Mitigation Team shall assess the feasibility of avoiding high hazard areas in cases where new construction, alteration, or major repairs are involved in restoration of damaged or destroyed facilities. The team shall also make specific recommendations concerning land use regulations and rezoning to achieve the objectives of avoidance whenever appropriate. 7.b Reduction Reduction of the effects of hazards identified following a major disaster or emergency on people and facilities may be achieved by reducing the area or level of the hazard itself or by reducing the impact of the hazard on individual facilities. The Federal/State Hazard Mitigation Team shall make specific recommendations concerning hazard reduction measures to achieve the objectives of reduction whenever appropriate. 7.c Land Use Regulations (1) Local Zoning Regulation of land use within its jurisdiction is normally a function of City of Dublin. County, state, federal or private interests may propose model zoning regulations, but adoption and enforcement of such regulations remain with the responsible state or local government. Specific state or federal restrictions may be locally adopted and enforced by mutual agreement, or as a . condition for certain types of fmancial assistance.l 38 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Federal/State Hazard Mitigation Team shall make specific recommendations concerning land use regulations based on field observations and evaluation of hazards within the affected areas. o Consultations with the applicant, the Federal HMC and the State HMC may be necessary to identify the applicant's options for decision-making. o The Federal and/or State HMC shall encourage adoption and enforcement of appropriate land use regulations. o The Federal/State Hazard Mitigation Team shall follow up contracts with the state or local government as appropriate. (2) State Land Use Regulations Land use regulations for state-owned properties outside the City of Dublin are adopted and enforced by the responsible state agency. In some cases, these state regulations may serve as model regulations for local governments. o The Federal/State Hazard Mitigation Team may make recommendations concerning new revisions of existing state land use regulations for state lands and provide technical advice and assistance to the state for developing such regulations. o The state may require local adoption of statewide land use regulations as a condition for state aid, such as grants, loans, or technical assistance. (3) Federal Land Use Regulations Land use regulations for federally-owned properties outside the jurisdiction of local or state governments are adopted and enforced by the responsible federal agency. In some cases, these federal land use regulations may serve as model regulations for state or local governments. o The Federal/State Hazard Mitigation Team may encourage federal agencies to adopt land-use regulations currently used locally as being applicable to federal properties. o A federal agency may require local or state governments to adopt and enforce certain hazard mitigation regulations as a condition for federal assistance or participation in federally-assisted programs. 39 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Following a Major Disaster or Emergency declaration, Federal/State Hazard Mitigation Team shall make fmdings and recommendations as appropriate for development or updating of model hazard-mitigation regulations by various federal agencies for mitigation of hazards identified. . o The team may arrange for federal technical advice and assistance to local or state governments in modifying model land-use regulations to satisfy local requirements. (4) Construction Practices Local Standards o Following a Major Disaster or Emergency declaration, the Federal/State Hazard Mitigation Team shall inventory and evaluate the applicant's existing standards for the type of repairs, reconstruction, or restorative work for which federal loan or grant assistance is being requested. o The Federal/State Hazard Mitigation Team may make available for consideration by applicants, model state or federal standards. Such standards for new construction may be different from those for repairs or alterations to existing facilities or structures. .. o The Federal/State Hazard Mitigation Team may develop appropriate recommendations to the applicant for upgrading existing construction standards, or for adopting new standards. o Following a Major Disaster or Emergency declaration, each applicant has the responsibility for adopting or updating, as necessary, appropriate construction standards and for enforcing them. Applicants may request state or federal technical advice or assistance in taking these actions. State Standards Construction standards for state-owned buildings, structures, or facilities outside the jurisdiction of local governments are adopted and enforced by the responsible state agency. In some cases these construction standards may serve as model standards for local governments. o As a condition for state approval of loan or grant assistance as a result of a Major Disaster or Emergency declaration, the GAR may recommend to the FEMA Regional Director that the Associate Director prescribe certain . 40 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN construction standards for FEMA-assisted projects for hazard mitigation purposes. o The State HMC may provide technical advice and assistance on hazard mitigation measures to applicants, private organizations, and individuals. Federal Standards Construction standards for federally-owned structures, buildings, or facilities outside the jurisdiction of local or state governments are adopted and enforced by the responsible federal agency. In some cases these federal construction standards may serve as model standards for state and local governments. o The National Flood Insurance Program (NFIP) prescribes certain federal standards for repairs, alterations, and new construction within flood plains as a condition for acceptance for a flood- prone community within that program. o For other types of disasters, similar standards for hazard mitigation may be available and appropriate for local, state, and federal use. o The Federal/State Hazard Mitigation Team shall be aware of existing standards and shall recommend to applicants appropriate construction standards for consideration as hazard mitigation measures related to the Major Disaster or Emergency. FEMA Standards o Working with the state and applicants, through the Federal/State Hazard Mitigation Team, the FEMA Regional Director shall encourage local adoption and enforcement on all projects, including non-federally-assisted projects, of appropriate standards for hazard mitigation. o The FEMA Regional Director may suspend or refuse to approve any federal project application until he/she is satisfied that the approved work is in accordance with current codes, specifications, and standards and will result in a safe and usable facility as outlined in the federal regulations and guidelines. Attachments: 1-2-A Extract, Section 406, Public Law 93-288 1-2-B Hazard Mitigation Addition to the Federal/State Agreement 1-2-C Hazard Mitigation Definitions 41 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment 1-2-A, Enclosure 1-2 . EXTRACT FEDERAL DISASTER RELIEF ACT OF 1974 (pUBLIC LAW 93-288) MINIMUM STANDARDS FOR PUBLIC AND PRIVATE STRUCTURES Sec. 406. As a condition of any disaster loan or grant made under the provisions of this Act, the recipient shall agree that any repair or construction to be financed therewith shall be in accordance with applicable standards of safety, decency, and sanitation and in conformity with applicable codes, specifications, and standards, and shall furnish such evidence of compliance with this section as may be required by regulation. As a further condition of any loan or grant made under the provisions of this Act, the State or local government shall agree that the natural hazards in the areas in which the proceeds of the grants or loans are to be used shall be evaluated and appropriate action shall be taken to mitigate such hazards, including safe land-use and construction practices, in accordance with standards prescribed or approved by the President after adequate consultation with the appropriate elected officials of general purpose local governments, and the State shall furnish . such evidence of compliance with this section as may be required by regulation. . 42 . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment 1-2-B, Enclosure 1-2 HAZARD MITIGATION ADDITION TO THE FEDERAL/STATE AGREEMENT The following represents the "typical paragraph" relating to hazard mitigation that is added to the Federal/State Agreement. The State agrees that, as a condition for any Federal loan or grant, the State or the applicant shall evaluate the natural hazards in the areas in which the proceeds of the grants or loans are to be used and shall make appropriate recommendations to mitigate such hazards for federally-assisted projects. The State further agrees: (1) to follow up with applicants, within State capabilities, to assure that, as a condition for any grant or loan under the Act, appropriate hazard mitigation actions are taken; (2) to prepare and submit not later than 180 days after the declaration to the Regional Director for concurrence, hazard mitigation plan or plans for the designated areas, and (3) to review and update as necessary disaster-mitigation portions of the emergency plans. The Regional Director agrees to make Federal technical advice and assistance available to support the planning efforts and actions. 43 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment 1-2-C, Enclosure 1-2 . HAZARD MITIGATION DEFINITIONS Avoidance To eliminate a hazard through measures such as relocation or prohibition of construction within an area susceptible to risk or danger, or by other means. Construction practices Codes, standards, and specifications applicable to repairs, or to alterations or new construction of a facility or structure. Disaster proofing Those alterations or modifications to damaged facilities that could be expected to prevent or substantially reduce future damages to the repaired or reconstructed facility, or to make it disaster resistant. . Hazard Any natural source of danger or element of risk identified following a Major Disaster or Emergency. Land use regulations Includes zoning for purposes compatible with prudent floodplain management and both preventive and corrective restrictions on construction, repairs, or alterations of facilities within specified areas. Preventive restrictions provide regulation of new land use, i.e., nonstructural disaster control measures such as use of high hazard areas for parks, farms, and recreational areas. Corrective restrictions include: o Floodproofing; o Acquisition; o Insurance; and o Removal of non-conforming uses. Mitigation To alleviate by softening and making less severe the effects of a Major Disaster or Emergency and of future disasters in the affected areas, including reduction or avoidance. . 44 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Reduction To diminish in strength and intensity or to restrict or lessen the size, amount and extent of damage resulting from the Major Disaster or Emergency or to be expected as the result of future disasters. 45 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN MUTUAL AID . 1. Introduction The foundation of California's emergency planning and response is a statewide mutual aid system which is designed to ensure that adequate resources, facilities, and other support is provided to jurisdictions whenever their own resources prove to be inadequate to cope with a given situation(s). The basis for the system is the California Disaster and Civil Defense Master Mutual Aid Agreement (see Attachment 1-3-A), as provided for in the California Emergency Services Act. This Agreement was developed in 1950 and adopted by California's incorporated cities and by all 58 counties. It created a formal structure within which each jurisdiction retains control of its own personnel and facilities, but can give and receive help whenever it is needed. State government, on the other hand, is obligated to provide available resources to assist local jurisdictions in emergencIes. To facilitate the coordination and flow of mutual aid, the state has been divided into six Office of Emergency Services (OES) Mutual Aid Regions (see map in Basic Plan). Through this mutual aid system, State OES can receive a constant flow of information from every geographic and organizational area of the state. This includes direct notification from a state agency or department or from a local government official that a disaster exists or is imminent. In some cases, it also includes information that makes it possible to anticipate an emergency and mitigate its effects by . . accelerated preparations, or perhaps prevent a situation from developing to disaster proportions. To further facilitate the mutual aid process, particularly during day-to-day emergencies involving public safety agencies, Fire and Rescue and Law Enforcement Coordinators have been selected and function at the Operational Area (countywide), Mutual Aid Region (two or more counties), and at the state (OES) level. It is expected that during a catastrophic event, such as an earthquake, Coordinators will be assigned at all levels for other essential services (e.g., Medical, Care and Shelter, Rescue, etc.). 2. Responsibilities 2.a Local Jurisdictions The City of Dublin is responsible for: o Developing and maintaining current Emergency Plans which are compatible with the California Emergency Plan and the California Master Mutual Aid Agreement, and are designed to apply local resources in meeting the emergency requirements of the immediate community or its neighbors, and coordinate such plans with those of neighboring jurisdictions to ensure mutual compatibility. . 46 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Maintaining liaison with the appropriate OES Mutual Aid Region Office and neighboring jurisdictions. o Identifying Multipurpose Staging Areas (MSA) to provide rally points for incoming mutual aid and/or a staging area for support and recovery activities. o Responding to requests for mutual aid. o Dispatching situation reports to the appropriate Operational Area Coordinator and/or OES Mutual Aid Region as the emergency situation develops and as changes in the emergency situation dictate. o Requesting assistance from neighboring jurisdictions, and/or the Operational Area, as necessary and feasible. o Receiving and employing resources as may be provided by neighboring jurisdictions and state, federal, and private agencies. o Carrying out emergency regulations issued by the Governor. 2.b Operational Area Coordinators at the Operational Area level (Alameda County OES) are responsible for: o Coordinating intra-county mutual aid. o Maintaining liaison with the appropriate OES Mutual Aid Region Coordinator, the local jurisdictions within the county, and neighboring jurisdictions. o Identifying Multipurpose Staging Areas (MSA) to provide rally points for incoming mutual aid and/or staging areas for support and recovery activities. o Channeling local mutual aid requests which cannot be satisfied from within the county to the appropriate OES Mutual Aid Region Coordinator. o Dispatching reports to the appropriate OES Mutual Aid Region Coordinator as the emergency situation develops and as changes in the emergency situation dictate. o Receiving and employing resources provided by other counties, and state, federal, and private agencies. o Carrying out emergency regulations issued by the Governor. 2.c OES Mutual Aid Region 47 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Coordinators at the OES Mutual Aid Re~ion level are responsible for: o Maintaining liaison with appropriate state, federal, and local emergency response agencies located within the Region. o Providing planning guidance and assistance to local jurisdictions. o Responding to mutual aid requests submitted by jurisdictions and/or Operational Area Coordinators. o Receiving, evaluating, and disseminating information on emergency operations. o Providing the State Director, OES, with situation reports and, as appropriate, recommending courses of action. 2.d State State Office of Emergency Services: o Performs executive functions assigned by the Governor. . o Coordinates the extraordinary emergency activities of all state agencies. o Receives, evaluates, and disseminates information on emergency operations. o Prepares emergency proclamations and orders for the Governor and disseminates to all concerned. o Receives, processes, evaluates, and acts on requests for mutual aid. o Coordinates the application of state mutual aid resources and services. o Receives, processes, and transmits requests for federal assistance. o Directs the receipt, allocation, and integration of resources supplied by federal agencies and/or other states. o Maintains liaison with appropriate state, federal, and private agencies. o Coordinates emergency operations with bordering states. . 48 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Other State Agencies Provides mutual aid assistance to local jurisdiction commensurate with capabilities and available resources. 3. Policies and Procedures o Mutual aid resources will be provided and utilized in accordance with the California Master Mutual Aid Agreement and supporting separate agreements. o During a proclaimed emergency, interjurisdictional mutual aid will be coordinated at the appropriate Operational Area or Mutual Aid Regional level whenever the available resources are: - Subject to state or federal control. - Subject to military control. - Located outside the requesting jurisdiction. - Allocated on a priority basis. o Due to the incompatibility of radio communications equipment between most agencies, local agencies should, where possible, provide incoming mutual aid forces with portable radios using local frequencies. o Requests for and coordination of mutual aid support will normally be accomplished through established channels (City of Dublin to Operational Area to Mutual Aid Region, to State). Requests should include, as applicable: - Number of personnel needed. - Type and amount of equipment. - Reporting time and location. - Authority to whom they are to report. - Access routes. - Estimated duration of operations. 4. References Mutual aid assistance may be provided under one or more of the following authorities: o California Fire and Rescue Emergency Plan. o California Law Enforcement Mutual Aid Plan. 49 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o California Emergency Managers Mutual Aid Plan. o Local Mutual Aid Agreement (see Attachment 1-3-B). o Federal Disaster Relief Act ofl974 (Public Law 93-288). (provides federal support to state and local disaster activities.) Attachments: 1-3-A California Disaster and Civil Defense Master Mutual Aid Agreement 1-3-B Local Mutual Aid Agreement 50 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Attachment 1-3-A, Enclosure 1-3 CALIFORNIA DISASTER AND CIVIL DEFENSE MASTER MUTUAL AID AGREEMENT (Extracted from the California Emergency Plan) This agreement made and entered into by and between the STATE OF CALIFORNIA, its various departments and agencies, and the various political subdivisions, municipal corporations, and other public agencies of the State of California; WI TNE SSE TH: WHEREAS, It is necessary that all of the resources and facilities of the State, its various departments and agencies, and all its political subdivisions, municipal corporations, and other public agencies be made available to prevent and combat the effect of disasters which may result from such calamities as flood, fIre, earthquake, pestilence, war, sabotage, and riot; and . WHEREAS, It is desirable that each of the parties hereto should voluntarily aid and assist each other in the event that a disaster should occur, by the interchange of services and facilities, including, but not limited to, fire, police, medical and health, communication, and transportation services and facilities, to cope with the problems of rescue, relief, evacuation, rehabilitation, and reconstruction which would arise in the event of a disaster; and WHEREAS, It is necessary and desirable that a cooperative agreement be executed for the interchange of such mutual aid on a local, countywide, regional, statewide, and interstate basis; NOW, THEREFORE, IT IS HEREBY AGREED by and between each and all of the parties hereto as follows: 1. Each party shall develop a plan providing for the effective mobilization of all its resources and facilities, both public and private, to cope with any type of disaster. 2. Each party agrees to furnish resources and facilities and to render services to each and every other party to this agreement to prevent and combat any type of disaster in accordance with duly adopted mutual aid operational plans, whether heretofore or hereafter adopted, detailing the method and manner by which such resources, facilities, and services are to be made available and furnished, which operational plans may include provisions for training and testing to make such mutual aid effective; provided, however, that no party shall be required to deplete unreasonably its own resources, facilities, and services in furnishing such mutual aid. . 3. It is expressly understood that this agreement and the operational plans adopted pursuant thereto shall not supplant existing agreements between some of the parties hereto providing for the 51 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN exchange or furnishing of certain types of facilities and services on a reimbursable, exchange, or other basis, but that the mutual aid extended under this agreement and the operational plans adopted pursuant thereto, shall be without reimbursement unless otherwise expressly provided for by the parties to this agreement or as provided in Sections 1541, 1586, and 1587, Military and Veterans Code; and that such mutual aid is intended to be available in the event of a disaster of such magnitude that it is, or is likely to be, beyond the control of a single party and requires the combined forces of several or all of the parties to this agreement to combat. . 4. It is expressly understood that the mutual aid extended under this agreement and the operational plans adopted pursuant thereto shall be available and furnished in all cases of local peril or emergency and in all cases in which a STATE OF EXTREME EMERGENCY has been proclaimed. 5. It is expressly understood that any mutual aid extended under this agreement and the operational plans adopted pursuant thereto, is furnished in accordance with the "California Disaster Act" and other applicable provisions of law, and except as otherwise provided by law that: "The responsible local official in whose jurisdiction an incident requiring mutual aid has occurred shall remain in charge at such incident including the direction of such personnel and equipment provided him through the operation of such mutual aid plans." (Sec. 1564, Military and Veterans Code.) 6. It is expressly understood that when and as the State of California enters into mutual aid . agreements with other states and the Federal Government that the parties to this agreement shall abide by such mutual aid agreements in accordance with law. 7. Upon approval or execution of this agreement by the parties hereto all mutual aid operational plans heretofore approved by the State Disaster Council, or its predecessors, and in effect as to some of the parties hereto, shall remain in full force and effect as to them until the same may be amended, revised, or modified. Additional mutual aid operational plans and amendments, revisions, or modifications of existing or hereafter adopted mutual aid operational plans, shall be adopted as follows: (a) Countywide and local mutual aid operational plans shall be developed by the parties thereto and are operative as between the parties in accordance with the provisions of such operational plans. Such operational plans shall be submitted to the State Disaster Council for approval. The State Disaster Council shall notify each party to such operational plans of its approval, and shall also send copies of such operational plans to other parties to this agreement who did not participate in such operational plans and who are in the same area and affected by such operational plans. Such operational plans shall be operative as to such other parties 20 days after receipt thereof unless within that time the party by resolution or notice given to the State Disaster Council, in the same manner as notice of termination of participation in this agreement, declines to participate in the particular operational plan. (b) Statewide and regional mutual aid operational plans shall be approved by the State Disaster Council and copies thereof shall forthwith be sent to each and every party affected by such .! 52 . . . ., CIIT OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN operational plans. Such operational plans shall be operative as to the parties affected thereby 20 days after receipt thereof unless within that time the party by resolution or notice given to the State Disaster Council, in the same manner as notice of termination of participation in this agreement, declines to participate in the particular operational plan. (c) The declination of one or more of the parties to participate in a particular operational plan or any amendment, revision, or modification thereof, shall not affect the operation of this agreement and the other operational plans adopted pursuant thereto. (d) Any party may at any time by resolution or notice given to the State Disaster Council, in the same manner as notice of termination of participation in this agreement, decline to participate in any particular operational plan, which declination shall become effective 20 days after filing with the State Disaster Council. (e) The State Disaster Council shall send copies of all operational plans to those state departments and agencies designated by the Governor. The Governor may, upon behalf of any department or agency, give notice that such department or agency declines to participate in a particular operational plan. (f) The State Disaster Council, in sending copies of operational plans and other notices and information to the parties to this agreement, shall send copies to the Governor and any department or agency head designated by him; the chairman of the board of supervisors, the clerk of the board of supervisors, and County Disaster Council, and any other officer designated by a county; the mayor, the clerk of the city council, the City Disaster Council, and any other officer designated by a city; the executive head, the clerk of the governing body, or other officer of other political subdivisions and public agencies as designated by such parties. 8. This agreement shall become effective as to each party when approved or executed by the party, and shall remain operative and effective as between each and every party that has heretofore or hereafter approved or executed this agreement, until participation in this agreement is terminated by the party. The termination by one or more of the parties of its participation in this agreement shall not affect the operation of this agreement as between the other parties thereto. Upon approval or execution of this agreement the State Disaster Council shall send copies of all approved and existing mutual aid operational plans affecting such party which shall become operative as to such party 20 days after receipt thereof unless within that time the party by resolution or notice given to the State Disaster Council, in the same manner as notice of termination of participation in this agreement, declines to participate in any particular operational plan. The State Disaster Council shall keep every party currently advised of who the other parties to this agreement are and whether any of them has declined to participate in any particular operational plan. 9. Approval or execution of this agreement shall be as follows: 53 ~ CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN (a) The Governor shall execute a copy of this agreement on behalf of the State of California and the various departments and agencies thereof. Upon execution by the Governor a signed copy shall forthwith be filed with the State Disaster Council. . (b) Counties, cities, and other political subdivisions and public agencies having a legislative or governing body shall by resolution approve and agree to abide by this agreement, which may be designated as "CALIFORNIA DISASTER AND CIVIL DEFENSE MASTER MUTUAL AID AGREEMENT." Upon adoption of such a resolution, a certified copy thereof shall forthwith be filed with the State Disaster Council. (c) The executive head of those political subdivisions and public agencies having no legislative or governing body shall execute a copy of this agreement and forthwith file a signed copy with the State Disaster Council. 10. Termination of participation in this agreement may be affected by any party as follows: (a) The Governor, upon behalf of the State and its various departments and agencies, and the executive head of those political subdivisions and public agencies having no legislative or governing body, shall file a written notice of termination of participation in this agreement with the State Disaster Council and this agreement is terminated as to such party 20 days after the filing of such notice. . (b) Counties, cities, and other political subdivisions and public agencies having a legislative or governing body shall by resolution give notice of termination of participation in this agreement and file a certified copy of such resolution with the State Disaster Council, and this agreement is terminated as to such party 20 days after the filing of such resolution. IN WITNESS WHEREOF this agreement has been executed and approved and is effective and operative as to each of the parties as herein provided. /signed/ EARL WARREN GOVERNOR On behalf of the State of California and all its Departments and Agencies ATTEST: November 15,1950 /signed/ FRANK M. JORDAN Secretary of State (GREAT SEAL) . 54 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Note: There are references in the foregoing agreement to the California Disaster Act, State Disaster Council, and various sections of the Military and Veterans Code. Effective November 23, 1970, by enactment of Chapter 1454, Statutes 1970, the California Disaster Act (Sections 1500 ff., Military and Veterans Code) was superseded by the California Emergency Services Act (Sections 8550 ff., Government Code), and the State Disaster Council was superseded by the California Emergency Council. Section 8668 of the California Emergency Services Act provides: (a) Any disaster council previously accredited, the State Civil Defense and Disaster Plan, the State Emergency Resources Management Plan, the State Fire Disaster Plan, the State Law Enforcement Mutual Aid Plan, all previously approved civil defense and disaster plans, all mutual aid agreements, and all documents and agreements existing as of the effective date of this chapter, shall remain in full force and effect until revised, amended, or revoked in accordance with the provisions of this chapter. In addition, Section 8561 of the new act specifically provides: "Master Mutual Aid Agreement" means the California Disaster and Civil Defense Master Mutual Aid Agreement, made and entered into by and between the State of California, its various departments and agencies, and the various political subdivisions of the state, to facilitate implementation of the purposes of this chapter. Substantially the same provisions as previously contained in Section 1541, 1564, 1586 and 1587 of the Military and Veterans Code, referred to in the foregoing agreement, are now contained in Sections 8633,8618,8652 and 8643, respectively, of the Government Code. 55 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment 1-3-B, Enclosure 1-3 . LOCAL MUTUAL AID AGREEMENT Resolution No. 23-83 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN STATE OF CALIFORNIA AGREEMENT TO PARTICIPATE IN THE CALIFORNIA DISASTER AND CIVIL DEFENSE MUTUAL AID AGREEMENT WHEREAS, Earl Warren, Governor of the State of California, on the 15th day of November, 1950, executed the California Disaster and Civil Defense Master Mutual Aid Agreement on behalf of the State of California and all its Departments and Agencies; NOW, THEREFORE, BE IT RESOLVED, that the City of Dublin does, by resolution, hereby approve and agree to abide by said California Disaster and Civil Defense Master Mutual Aid Agreement; and the City Clerk is hereby authorized and directed to send a certified copy of this resolution to the California Emergency Council for filing with said Council. . ADOPTED and approved this 13th day of June, 1983 by the following vote: AYES: Councilmembers Burton, Hegarty, Jeffery, Moffatt and Mayor Snyder NOES: None ABSENT: None Signed: Peter W. Snyder, Mayor Attest: Richard Ambrose, City Clerk . 56 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure 1-4, Part One CONTINUITY OF GOVERNMENT 1. Introduction A major disaster or an enemy attack could result in great loss of life and property, including the death or injury of key government officials, the partial or complete destruction of established seats of government, and the destruction of public and private records essential to continued operations of government and industry. In the aftermath of an enemy attack, during the reconstruction period, law and order must be preserved and, so far as possible, government services must be maintained. This can best be done by civil government. To this end, it is particularly essential that the local units of government continue to function. Applicable portions of the California Government Code and the State Constitution (listed in Paragraph 6) provide authority for the continuity and preservation of state and local government. 2. Responsibilities Government at all levels is responsible for providing continuity of effective leadership and authority, direction of emergency operations, and management of recovery. 3. Preservation of Local Governments 3.a Succession of Local Officials Sections 8635 through 8643 of the Government Code: (1) Furnish a means by which the continued functioning of political subdivisions can be assured by providing for the preservation and continuation of (city and county) government in the event of an enemy attack, or in the event a State of Emergency or Local Emergency is a matter of statewide concern. (2) Authorize political subdivisions to provide for the succession of officers (department heads) having duties related to law and order and/or health and safety. (3) Authorize governing bodies to designate and appoint three standby officers for each member of the governing body and for the Chief Executive, if not a member of the governing body. Standby officers may be residents or officers of a political subdivision other than that to which they are appointed. Standby officers take the same oath as regular officers and are designated Nos. 1, 2, and 3 as the case may be. (See Attachment 1-4-A for a listing of the City Council's designees.) 57 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . (4) Authorize standby officers to report ready for duty in the event of a State of War Emergency, State of Emergency, or Local Emergency at the place previously designated. (5) Authorize local governing bodies to convene as soon as possible whenever a State of War Emergency, State of Emergency, or Local Emergency exists, and at a place not within the political subdivision. Authorize that, should all members, including all standbys, be unavailable, temporary officers shall be appointed as follows: o By the Chairman of the Board of Alameda County in which the political subdivision is located, or o By the Chairman of the Board of any other county within 150 miles (nearest and most populated down to farthest and least populated), or o By the Mayor of City of Dublin or any other city within 150 miles (nearest and most populated down to farthest and least populated). 3.b Temporary County Seats . Section 23600 of the Government Code provides that: (1) Boards of Supervisors shall designate alternative temporary county seats which may be outside the county boundaries. (2) They cannot purchase real property for this purpose. (3) Their resolution is to be filed with the Secretary of State. (4) Different sites can be designated subsequently if circumstances require. 3.c Suspensions and Appointments Section 8621 of the Government Code: Specifies that during a State of War Emergency, in the event that any officer of a political subdivision or employee of a state agency refuses or willfully neglects to obey an order or emergency regulation, the Governor may suspend that person and designate a replacement. 4. Preservation of State Government . 4.a Continuity of State Government 58 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN In the event of war or enemy-caused disaster, under the authority of Article IV, Section 21 of the State Constitution, the Legislature may provide for: (1) Filling the membership of either house should at least one-fifth be killed, missing or disabled. (2) Filling the Office of the Governor should the Governor be killed, missing or disabled. (3) Selecting a temporary seat of state or county government. 4.b Succession to the Office of Governor Article V, Section 10 of the State Constitution stipulates that: (1) The Lt. Governor shall become Governor under specified conditions. (2) The Legislature shall provide an order of precedence after the Lt. Governor. Section 12058 of the Government Code provides that: (3) Following the Governor and the Lt. Governor, the line of succession is President Pro Tempore of the Senate, Speaker of the Assembly, Secretary of State, Attorney General, Treasurer, and Controller. (4) Or, if none of the above is available as a result of a war or enemy-caused disaster, then such other person as provided by law. Section 12060 of the Government Code provides that: (5) The Governor shall appoint and designate by filing with the Secretary of State, the names of at least four and not more than seven citizens who will succeed in the order specified to the Office of the Governor. (6) Consideration be given to appointments from various parts of the state so there will be the greatest probability of survival. (7) The persons appointed be confirmed by the Senate. (8) The appointed person take the oath of office and is thereupon designated as a Disaster Acting Governor. (9) In the event that the Office of Governor is not filled within 24 hours after the enemy-caused disaster, one of the Disaster Acting Governors in the order specified shall fill the office. 59 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN (10) Each Disaster Acting Governor shall, while filling the office, have the powers and perform all the duties of the office. . 4.c Succession to Constitutional Offices Section 12700 of the Government Code provides that: The Lt. Governor, Attorney General, Secretary of State, Treasurer, and Controller shall appoint and designate at least three and not more than seven alternates who will serve as acting officer in a manner like that provided for the Governor. 4.d Temporary Seat of State Government Section 450 of the Government Code provides that: (1) The Governor shall designate an alternative temporary seat of government for use in the event of war or enemy-caused disaster or the imminence thereof. (2) A different location may subsequently be designated as circumstances require. (3) The Director of the Department of General Services shall arrange for the use of the . designated facilities. 4.e Sessions of the Legislature Section 9035 of the Government Code provides that: (1) The Legislature will convene in a war or enemy-caused disaster at Sacramento or in the designated temporary seat of state government. (2) In such special session, the Legislature may fill any vacancies in its membership and may consider and act on any subject of legislation designed to relieve or alleviate the consequences of the disaster or to restore or continue state and local government activities and operations. 5. Preservation of Essential Records Each level of government should protect its essential records. The determination of the records to be preserved rests with each agency service chief or with the custodian of the records. Record depositories should be located well away from potential danger zones and housed in facilities designed to withstand blast, fire, water, and other destructive forces. Such action will . ensure that: 60 . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN (1) The rights and interests of individuals, corporations, other entities, and governments are preserved. (2) Records will be available during emergency operations and later, for reestablishing normal governmental activities. Three types of records considered essential are those required to: (1) Protect the rights and interests of individuals. These include vital statistics, land and tax records, license registers, and articles of incorporation. (2) Conduct emergency operations. These would include utility systems maps, locations of emergency supplies. and equipment, emergency operations plans and procedures, lines of succession, and lists of regular and auxiliary personnel. (3) Reestablish normal governmental functions and protect the rights and interests of government. Constitutions and charters, statutes and ordinances, court records, official proceedings, and fmancial records would be included here. 6. References Continuity of Government in California (Article IV, Section 21 of the State Constitution). Preservation of Local Government (Article 15 of the California Emergency Services Act). Temporary Seat of State Government (Section 450, Title 1, Division 3, Chapter 1 of the Government Code). Temporary County Seats (Section 23600, Title 3, Division 1, Chapter 4, Article 1 of the Government Code). Members of the Legislature (Section 9004, Title 2, Division 2, Part 1, Chapter 1.5, Article 1 of the Government Code). Legislative Session after War or Enemy-Caused Disaster (Sections 9035- 9038, Title 2, Division 2, Part 1, Chapter 1.5, Article 2.5 of the Government Code). Succession to the office of Governor (Article V, Section 10 of the State Constitution). Succession to the Office of Governor (Sections 12058-12063, Title 2, Division 3, Part 2, Chapter 1, Articles 5.5 and 6 of the Government Code). Succession to Constitutional Offices (Sections 12700-12704, Title 2, Division 3, Part 2, Chapter 7 of the Government Code). 61 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Preservation of State Records (Sections 14745-14750, Title 2, Division 3, Part 5.5, Chapter . 5, Articles 2 and 3 of the Government Code). Attachment: 1-4- A Standby Officers for the City of Dublin . 62 . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment 1-4-A, Enclosure 1-4 STANDBY OFFICERS FOR THE CITY COUNCIL, CITY OF DUBLIN (TO BE COMPLETED) 63 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure 1-5, Part One . GLOSSARY OF TERMS* Action Planning At the field response level, written or verbal incident action plans contain objectives reflecting the overall incident strategy and specific tactical action and supporting information for the next operation period. Incident action plans are an essential and required element in achieving objectives under ICS. At the other levels, action planning server to provide designated personnel with knowledge of the objectives to be achieved and the steps required for achievement. Aerial Reconnaissance An aerial assessment of the damaged area which includes gathering information on the level and extent of damage and identifying potential hazardous areas for on-site inspections. Casualty Collection Point (CCP) . A location within a jurisdiction which is used for the assembly, triage (sorting), medical stabilization, and subsequent evacuation of casualties. It may also be used for the receipt of incoming medical resources (doctors, nurses, supplies, etc.). Preferably the site should include or be adjacent to an open area suitable for use as a helicopter pad. Counterforce Targets Places that contain strategic offensive military forces; e.g., SAC Bomber Bases, ICBM Fields, Missile Submarine Support Bases. * Federal defInitions are adapted from federal disaster relief laws, rules, and regulations. State definitions are adapted from the California Emergency Services Act. All other definitions are based on terms developed through new operational concepts and mutually agreed to, where applicable, between the State Office of Emergency Services, various local, state, and federal agencies, and the private sector. Other Hazardous Materials 64 . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Decontamination/Contamination Control Radioactive Materials The reduction (normally by removal) of contaminating radioactive material from a structure, area, person, or object. Decontamination may be accomplished by treating (e.g., washing down or sweeping) the surface so as to remove the contamination. Contamination control is accomplished by isolating the area or object and letting the material stand so that the radioactivitiy is decreased as a result of natural decay. Contaminated material may be covered to prevent redistribution and/or to provide shielding. Decontamination consists of physically removing contaminants and/or changing their chemical nature to innocuous substances. How extensive decontamination must be depends on a number of factors, the most important being the type of contaminants involved. The more harmful the contaminant, the more extensive and thorough decontamination must be. Less harmful contaminants may require less decontamination. Combining decontamination, the correct method of doffmg personnel protective equipment, and the use of site work zones minimizes cross-contamination from protective clothing to wearer, equipment to personnel, and one area to another. Only general guidance can be given on methods and techniques for decontamination. The exact procedure to use must be determined after evaluating a number of factors specific to the incident. Direction and Control (Emergency Management) The provision of overall operational control and/or coordination of emergency operations at each level of the Statewide Emergency Organization, whether it be the actual direction of field forces or the coordination of joint efforts of governmental and private agencies in supporting such operations. Disaster Assistance Center (DAC) A facility jointly established by the Federal and State Coordinating Officers within or adjacent to a disaster impacted area to provide disaster victims a "one-stop" service in meeting their emergency and/or rehabilitation needs. It will usually be staffed by representatives of local, state, and federal governmental agencies, private service organizations and certain representatives of the private sector. Disaster Field Office (DFO) A central facility established by the Federal Coordinating Officer within or immediately adjacent to disaster impacted areas to be utilized as a point of coordination and control for state and federal governmental efforts to support disaster relief and recovery operations. 65 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Disaster Service Worker . Includes public employees and any unregistered person impressed into service during a State of War Emergency, a State of Emergency, or a Local Emergency by a person having authority to command the aid of citizens in the execution of his duties. It does not include any member registered as an active fire fighting member of any regularly organized volunteer fire department, having official recognition, and full or partial support of the county, city, town or district in which such fIre department is located. Disaster Support Area (DSA) A predesignated facility anticipated to be at the periphery of a disaster area, where disaster relief resources (manpower and material) can be received, accommodated or stockpiled, allocated, and dispatched into the disaster area. A separate portion of the area may be used for receipt and emergency treatment of casualty evacuees arriving via short-range modes of transportation (air and ground)" and for the subsequent movement of casualties by heavy, long-range aircraft, to adequate medical care facilities. Disaster Welfare Inquiry (DWI) A service that Provides health and welfare reports about relatives and certain other individuals believed to be in a disaster area and when the disaster caused dislocation or disruption of normal . communications facilities precludes normal communications. Economic Stabilization The intended result of governmental use of direct and indirect controls to maintain and stabilize the nation's economy during emergency conditions. Direct controls include such actions as the setting or freezing of wages, prices, and rents or the direct rationing of goods. Indirect controls can be put into effect by government through use of monetary, credit, tax, or other policy measures. Electromagnetic Pulse (EMP) A large amount of energy is released by the detonation of a high altitude nuclear weapon. A small proportion of this energy appears in the form of a high intensity, short duration, electromagnetic pulse (EMP), somewhat similar to that generated by lightning. EMP can cause damage or malfunction in unprotected electrical or electronic systems. When nuclear weapons are detonated at high altitudes, EMP damage can occur essentially instantaneously over very large areas. All unprotected communications equipment is susceptible to damage or destruction by EMP, including broadcast stations, radios, televisions, car radios, and battery-operated portable transistor radios. Emergency (State Definition Also see Local Emergency and State of Emergency) 66 . I I ~. I Ie ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN A disaster situation or condition of extreme peril to life and/or property, resulting from other than war or labor controversy, which is or is likely to be beyond local capability to control without assistance from other political entities. Emergency (Federal Defmition) Any hurricane, tornado, storm, flood, high-water, wind-driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, drought, fIre, explosion, or other catastrophe in any part of the United States which requires federal emergency assistance to supplement state and local efforts to save lives and protect public health and safety or to avert or lessen the threat of a major disaster. Emergency Broadcast System (EBS) A system that enables the President and federal, state, and local governments to communicate with the general public through commercial broadcast stations in the event of a war-caused emergency or, in some cases, large natural disaster. EBS uses the facilities and personnel of the broadcast industry on a voluntary organized basis. It is operated by the industry under rules and regulations of the Federal Communications Commission. Emergency Management (Direction and Control) The provision of overall operational control and/or coordination of emergency operations at each level of the Statewide Emergency Organization, whether it be the actual direction of fIeld forces or the coordination of joint efforts of governmental and private agencies in supporting such operations. Emergency Operating Center (EOC) A facility used for the centralized direction and/or coordination of emergency operations. An effective EOC must provide adequate working space and be properly equipped to accommodate its staff, have a capability to communicate with field units and other EOC's, and provide protection commensurate with the projected risk at its location. Emergency Organization Civil government augmented or reinforced during an emergency by elements of the private sector, auxiliaries, volunteers, and persons impressed into service. Emergency Period A period which begins with the recognition of an existing, developing, or impending situation that poses a potential threat to a community. It includes the warning (where applicable) and impact 67 i I ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN phase and continues until immediate and ensuing effects of the disaster no longer constitute a . hazard to life or threat to property. Emergency Plans Those official and approved documents which describe principles, policies, concepts of operations, methods and procedures to be applied in carrying out emergency operations or rendering mutual aid during emergencies. These plans include such elements as continuity of government, emergency functions of governmental agencies, mobilization and application of resources, mutual aid, and public information. Emergency Public Information (EPI) Information disseminated to the public by official sources during an emergency, using broadcast and print media. EPI includes: (1) instructions on survival and health preservation actions to take (what to do, what not to do, evacuation procedures, etc.), (2) status information on the disaster situation (number of deaths, injuries, property damage, etc.), and (3) other useful information (state/federal assistance available). Emergency Public Information System (EPIC) The network of information officers and their staffs who operate from EPICs at all levels of government within the state. The system also includes the news media through which emergency information is released to the public. .~ Essential Facilities Facilities that are essential for maintaining the health, safety, and overall well-being of the public following a disaster (e.g., hospitals, police and fire department buildings, utility facilities, etc.). May also include buildings that have been designated for use as mass care facilities (e.g., schools, churches, etc.). Evacuation Moving to an area of less risk. Evacuee An individual who moves or is moved from a hazard area to a less hazardous area with anticipation of return when the hazard abates. Expedient Shelter Any shelter constructed in an emergency or crisis period on a "crash basis" by individuals, single families, or small groups of families. et 68 . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Fallout Shelter A habitable structure, or space therein, used to protect its occupants from radioactive fallout. Criteria (National Shelter Survey requirements) include a protection factor of 40 or greater, a minimum of 10 square feet of floor space per person, and at least 65 cubic feet of space per person. In unventilated underground space, 500 cubic feet of space per person is required. Fallout Shelter Development The building of fallout shelters to eliminate existing or anticipated shelter deficits. During noncrisis periods this may include construction of single purpose fallout shelters, modifications to existing structures, or use of special procedures in new construction. During a crisis period, it would include shelter upgrading and expedient shelter construction. Fallout Shelter Upgrading Actions taken to improve fallout shelter protection in existing facilities. Typical methods include placement of soil or other materials overhead and around walls to provide shielding from fallout, the construction of ventilation devices, and the blocking of apertures. Federal Agency (Federal Definition) Any department, independent establishment, government corporation, or other agency of the executive branch of the federal government, including the United States Postal Service, but not including the American Red Cross. Federal Coordinating Officer (FCO) (Federal Definition) The person appointed by the President to coordinate federal assistance following an emergency or major disaster declaration. Federal Disaster Assistance Provides in-kind and monetary assistance to disaster victims, state, or local government by federal agencies under the provision of the Federal Disaster Relief Act and other statutory authorities of federal agencies. First Aid Station A location within a mass care facility or Casualty Collection Point where first aid may be administered to disaster victims. Governor's Authorized Representative (Federal Defmition) 69 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN The person named by the Governor in a Federal/State Agreement to execute, on behalf of the state, all necessary documents for disaster assistance, following the declaration of an Emergency . or Major Disaster by the President, including certification of applications for public assistance. .1 Hazard Any source of danger or element of risk. Hazard Area A geographically identifiable area in which a specific hazard presents a potential threat to life and property . Hierarchy of Command or Management Hierarchy of command/management means that all functional elements within each activated SEMS level are linked together to form a single overall organization within appropriate span-of- control limits. Incident Command System (ICS) A system designed for the on-scene management of emergencies resulting from fIres and other . natural or man-caused emergencies. ICS can be used during serious multidisciplinary (fire, law, medical) emergencies or for operations involving a single jurisdiction with single or multiagency involvement, or multijurisdiction/multiagency involvement. Institutionalized Persons Persons who reside in public or private group quarters rather than households, for example, residents of hospitals, nursing homes, orphanages, colleges, universities, and correctional facilities. These residents generally lack major household possessions or transportation, or require special care and custody. Integrated Communications The ICS feature which relates to: hardware systems; planning for system selection and linking; and the procedures and processes for transferring information in an effective manner. Joint Emergency Operating Center (JEOC) A facility established on the periphery of a disaster area to coordinate and control multijurisdictional emergency operations within the disaster area. The JEOC will be staffed by representatives of select local, state and federal agencies and private organizations, and will have . 70 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . the capability of providing a communications link between any Mobile Emergency Operating Centers established in the disaster area and the State Operations Center in Sacramento. Lifelines Includes the infrastructure for (storage, treatment, and distribution) fuel, communication, and water and sewage systems. Limited Mobility Population Persons requiring transportation during emergency movement operations. Local Emergency (State Definition) The duly proclaimed existence of conditions of disaster or of extreme peril to the safety of persons and property within the territorial limits of a county, city and county, or city, caused by such conditions as air pollution, fIre, flood, storm, epidemic, riot, or earthquake or other conditions, other than conditions resulting from a labor controversy, which conditions are or are likely to be beyond the control of the services, personnel, equipment, and facilities of that political subdivision and require the combined forces of political subdivisions to combat. . Major Disaster (Federal Definition) Any hurricane, tornado, storm, flood, high-water, wind-driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, drought, fire, explosions, or other catastrophe in any part of the United States which, in the determination of the President, causes damage of sufficient severity and magnitude to warrant major disaster assistance under the Federal Disaster Relief Act, above and beyond emergency services by the Federal Government, to supplement the efforts and available resources of States, local governments, and disaster relief organizations in alleviating the damage, loss, hardship, or suffering caused thereby. Management by Objectives which means that each SEMS level establishes for a given operational period, measurable and attainable objectives to be achieved. Mass Care Facility A location such as a school at which temporary lodging, feeding, clothing, registration, welfare inquiry, fIrst aid, and essential social services can be provided to disaster victims during the immediate/sustained emergency period. . Master Mutual Aid Agreement (State Definition) 71 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN The California Disaster and Civil Defense Master Mutual Aid Agreement made and entered into by . and between the State of California, its various departments and agencies, and the various political subdivisions of the state. Media Means of providing information and instructions to the public, including radio, television, and newspapers. Medical Self-Help The medical treatment provided for the sick and injured by citizens and emergency forces in the absence of professional care. Modular Organization Only those functional elements that are required to meet current objectives need to be activated and all elements of the organization can be arranged in various ways within or under the five SEMS functions. Multipurpose Staging Area (MSA) . A predesignated location such as a County/District Fairgrounds having large parking areas and shelter for equipment and operators, which provides a base for coordinated localized emergency operations, a rally point for mutual aid coming into an area, and a site for post-disaster population support and recovery activities. Mutual Aid Agreement An agreement in which two or more parties agree to furnish resources and facilities and to render services to each and every other party of the agreement to prevent and respond to any type of disaster or emergency. Mutual Aid Region (State Definition) A subdivision of the state emergency services organization, established to facilitate coordination of mutual aid and other emergency operations within an area of the state consisting of two or more counties (operational areas). Mutual Aid Staging Area A temporary facility established by the State Office of Emergency Services within, or adjacent to, affected areas. It may be supported by mobile communications and personnel provided by field or . 72 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN headquarters staff from state agencies, as well as personnel from local jurisdictions throughout the state. Operational Area (State Definition) An intermediate level of the state emergency services organization, consisting of a county and all political subdivisions within the county area. (Note: Use of the Operational Area is required during a war emergency and is locally optional during peacetime emergencies.) Organizational Unity Every individual within and organization has a designated supervisor. Personnel Accountability All personnel at any SEMS level can be accounted for at any time through the use of the Organizational Unity, Hierarchy of command or Management, check-in forms, position logs and various status keeping systems. Planning Zone A subdivision of a county consisting of: 1) a city; 2) a city and its sphere of influence in adjacent unincorporated areas; 3) a portion of the unincorporated area of a county; 4) a military installation; 5) a state facility such as a correctional institution. Zoning simplifies the process of collecting and compiling data according to geographical location. Political Subdivision (State Defmition) Includes any city, city and county, county, district, or other local governmental agency or public agency authorized by law. Protection Factor (PF) A number used to express the relationship between the amount of fallout gamma radiation that would be received by an unprotected person and the amount that would be received by a person in a shelter. Occupants of a shelter with a PF of 40 would be exposed to a dose rate 1/40th (2-1/2%) of the rate to which they would be exposed if unprotected. Public Information Officer (PIO) An individual responsible for releasing accurate official information to the public through the news media. Radioactive Fallout 73 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN The process or phenomenon of the gravity-caused fallback to the earth's surface of particles . contaminated with radioactive materials from a cloud of this matter formed by a nuclear detonation. The term is also applied in a collective sense to the contaminated particulate matter itself. The early (or local) fallout is defined, somewhat arbitrarily, as those particles which reach the earth within 24 hours after a nuclear explosion. Delayed (worldwide) fallout consists of the smaller particles which ascend into the upper troposphere and into the stratosphere and are carried by the winds to all parts of the earth. Delayed fallout is brought to earth mainly by rain or snow, over extended periods ranging from months to years with relatively little associated hazard. Radiological Monitor An individual trained to measure, record, and report radiation exposure and exposure rates; provide limited field guidance on radiation hazards associated with operations to which he is assigned; and perform operator's checks and maintenance on radiological instruments. Radiological Officer (RO) An individual assigned to a Emergency Management Staff who is responsible for radiological protection operations. The RO is the principal advisor to the Director/Coordinator and other officials on matters pertaining to radiological protection operations. Radiological Protection . The organized effort, through warning, detection, and preventive and remedial measures, to minimize the effect of nuclear radiation on people and resources. Reception and Care Center A facility established in a low risk area to receive and process incoming relocatees, and assign them to lodging facilities, and provide them with information on feeding, medical care, and other essential services. Reception Area An area which, through a hazard analysis and related preparedness planning, is predesignated to receive and care for (or provide basic needs for) persons displaced from a hazard area. Example: An area at the periphery of a dam failure inundation area which can accommodate evacuated persons in the event of need. Relocatee An individual who is relocated from a hazard area to a low risk area with the possibility of not . returning. 74 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Remedial Movement The post-attack or post-event movement of people to better protected facilities or less hazardous areas. Remedial Operations Actions taken after the onset of an emergency situation to offset or alleviate its effects. Rescue Group Two or more rescue teams responding as a unified group under supervision of a designated group leader. Rescue, Heavy Rescue requiring heavy lifting, prying or cutting, and/or consisting of several tasks which require involvement of two or more teams working concurrently. Rescue, Light . Rescue not requiring heavy lifting, prying, or cutting operations and not more than one rescue team to accomplish in one hour. Rescue Team Four or more personnel organized to work as a unit. One member is designated team leader. Rescue Vehicle, Heavy A mobile unit equipped to support two or more rescue teams involved in heavy rescue operations. Rescue Vehicle, Light A mobile unit equipped to support one rescue team involved in light rescue operations. Search Systematic investigation of area or premises to determine the presence and/or location of persons entrapped, injured, immobilized, or missing. . Search Dog Team 75 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN A skilled dog handler with one or more dogs trained especially for finding persons entrapped . sufficiently to preclude detection by sight or sound. (NOTE: Search dogs are usually owned by their handler.) Self-Help A concept describing self-reliance and sufficiency within an adverse environment and limited or no external assistance. Sensitive Facilities Facilities in reception areas that will not normally be used as lodging facilities for relocatees. These facilities are either considered unsuitable or are required for essential activities (food establishments, fire stations, banks, radio stations, service stations, etc.). However, if any of these facilities provide adequate protection against radioactive fallout, they may be used as fallout shelters. Service An organization assigned to perform a specific function during an emergency. It may be one department or agency if only that organization is assigned to perform the function, or it may be comprised of two or more normally independent organizations grouped together to increase . operational control and efficiency during the emergency. Shelter Complex A geographic grouping of facilities to be used for fallout shelter when such an arrangement serves planning, administrative, and/or operational purposes. Normally, a complex will include a maximum of 25 individual shelter facilities, within a diameter of about 1/2 mile. Shelter Manager An individual who provides for the internal organization, administration, and operation of a shelter facility . Span of Control One supervisor has direct supervisory authority over an optimum number of positions or resources. The recommended span of control for supervisory personnel at the filed response level and all EOC levels should be in the one-to-three and one-to-seven range. Standing Operating Procedures (SOP) . 76 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN A set of instructions having the force of a directive, covering those features of operations which lend themselves to a definite or standardized procedure without loss of effectiveness. State Agency (State Definition) Any department, division, independent establishment, or agency of the executive branch of the state government. State Coordinating Officer (SCO) (Federal Defmition) The person appointed by the Governor to act for the State in cooperation with the Federal Coordinating Officer. State Emergency Organization The agencies, boards, and commissions of the executive branch of state government and affiliated private sector organizations. State Emergency Plan The State of California Emergency Plan as approved by the Governor. State of Emergency (State Defmition) The duly proclaimed existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, or earthquake or other conditions, other than conditions resulting from a labor controversy, or conditions causing a "state of war emergency", which conditions, by reason of their magnitude, are or are likely to be beyond the control of the services, personnel, equipment, and facilities of any single county, city and county, or city and require the combined forces of a mutual aid region or regions to combat. State of War Emergency (State Defmition) The condition which exists immediately, with or without a proclamation thereof by the Governor, whenever the state or nation is directly attacked by an enemy of the United States, or upon the receipt by the state of a warning from the federal government that such an enemy attack is probable or imminent. State Operations Center (SOC) A facility established by the State Office of Emergency Services Headquarters for the purpose of coordinating and supporting operations within a disaster area, and controlling the response efforts of state and federal agencies in supporting local governmental operations. 77 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN The SOC will be staffed by representatives of state and federal agencies and private organizations, and will have the capability of providing a communications link to a Joint Emergency Operating Center established on the periphery of a disaster area and to any Mobile Emergency Operating Centers established in the disaster area. Stay-Put A resident in a hazardous or potentially hazardous area who refuses to relocate during a directed relocation, or who is too ill or infIrm to be evacuated. Traffic Control Points (TCP) Places along movement routes that are manned by emergency personnel to direct and control the flow of traffic. Volunteers Individuals who make themselves available for assignment during an emergency. These people mayor may not have particular skills needed during emergencies and mayor may not be part of a previously organized group. 78 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix 1 HAZARD-SPECIFIC SITUATIONS in the CITY OF DUBLIN 1-1 Major Earthquake (example included) 1-2 Hazardous Material Incident (example included) 1-3 Response to Imminent! Actual Flooding 1-4 Nuclear Defense Emergencies 79 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix 1-1 . MAJOR EARTHQUAKE 1. General Situation In the event of a major earthquake in the Bay Area, it is probable that the City of Dublin will sustain a great number of casualties, extensive property damage, fires, flooding, and other ensuing hazards. The effects could be aggravated by aftershocks and by the secondary effects of fire, landslides, and dam failure. The time of day and season of the year would also have a profound effect on the number of dead and injured and the amount of damage sustained. Such an earthquake would be catastrophic in its effect on the population and could exceed the response capability of the state and the City of Dublin. Damage control and disaster relief support would be required from other local governmental and private organizations, and from the state and federal governments. . Extensive search and rescue operations may be required to assist trapped or injured persons. Emergency medical care, food and temporary shelter would be required by injured or displaced persons. Identification and burial of many dead persons would pose difficult problems; public health would be a major concern. Mass evacuation may be essential to save lives, particularly in . areas below dams. Many families would be separated, particularly if the earthquake should occUr during working hours, and a personal inquiry or locator system would be essential to maintain morale. Emergency operations could be seriously hampered by the loss of communications and damage to transportation routes within, and to and from, the disaster area and by the disruption of public utilities and services. Extensive federal assistance could be required and could continue for an extended period. These efforts would be required to remove debris and clear roadways, demolish unsafe structures, assist in reestablishing public services and utilities, and provide continuing care and welfare for the affected population, including temporary housing for displaced persons. 2. Special Situation An earthquake on either the San Andreas or Hayward Fault Zone poses a major threat to the Bay Area. The Hayward Fault, a seismically active major element of the San Andreas Fault System presents a greater risk to Alameda County and the City of Dublin (see Attachment 1). The Hayward Fault experienced one of the largest earthquakes in California, with a Richter magnitude of seven in 1868. This indicates a reasonable expectation that earthquakes of comparable magnitude will probably occur in the future. In addition, the Calaveras Fault, which traverses the parallel of Highway 680, enters the City of . Dublin from the south and exits the City on the North. The ground shaking of a 7.5 magnitude 80 I. . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN earthquake on the Northern Calaveras Fault (see Attachment 2) would result in serious damage in Dublin. The Modified Mercalli Intensity Scale (see Attachment 3) generally describes damage resulting from the shaking. The possible damages caused by a large quake on the San Anadreas Fault are well documented. Recently more information has been published about the possible results of a major temblor on the Hayward Fault. The following is a synopsis of potential damage from a Richter Magnitude 7.0 quake on the Hayward Fault. 2.A Casualties Studies on casualties predict the total number of deaths and hospitalized injuries for the entire San Francisco Bay Area. Estimates for specific jurisdictions are unavailable, but casualties can be expected in Dublin. Estimated Bay Area casualties are: Time 2:30 AM 2:00 PM 4:30 PM Hospitalized/Iniuries 3,000 8,000 7,000 13,000 30,000 27,000 Deaths Injuries not requiring hospitalization are estimated to be 15 to 30 times the number of deaths. 2.B Long-Term Homeless The City of Dublin could expect many homeless due to the large area within the City expected to experience intense shaking (see Attachment 3). A specific figure for the City is unavailable, but Alameda County could expect as many as 5,000 long-term homeless people, a portion of which would come from Dublin. 2.C Damage to Vital Public Services, Systems, and Facilities 2.C.1 Schools and Hospitals Although most schools in the City and county are earthquake resistant, substantial damage to several schools can be anticipated due to their proximity to faults. 2.C.2 Transportation Interstate 680 Route 680 would be closed for the major portion of the distance from Sunol to Walnut Creek and would not be reopened within 72 hours. Parallel arteries of San Ramon Road and Village Parkway would probably be impassable due to movements. Lateral arteries of Amador Valley Boulevard and Dublin Boulevard would also be affected by I -680 closures. 81 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Interstate 580 . Interstate 580 would be closed due to major landslides caused by earth movement along the Calaveras Fault and the Hayward Fault to the west of the city. All traffic interrupted by severe damage to this artery may be anticipated. Dougherty Road Probable limited movement within 24 hours with some traffic to the east via Camp Parks and Tassajara Road. Bay Area Rapid Transit (B.A.R.T.) (To be added) 2.C.3 Communications Telephone Systems Telephone communications will be adversely affected due to overloading resulting from post-earthquake calls within the area and from the outside, and many instruments will be off their hooks. This situation will be further complicated by physical damage to equipment due . to ground shaking, loss of service due to loss of electrical power, and subsequent failure of some auxiliary power sources. Key system facilities are located in areas projected to experience intense ground shaking. It is likely that the telephone systems in and to the city will have systemic failures not readily bypassed by alternative traffic routing. It is also probable that the recovery effort will be delayed because many telephone company employees will have difficulty getting access to damaged areas to accomplish repairs. Radio Systems Public Safety radio systems (fire and law enforcement) will probably remain free of non- critical communications from mobile units. In fact, mobile radios and hand-held portable two-way radios will probably provide the most reliable internal city communications. Radio Amateur Civil Emergency Services (RACES), operated by volunteer amateur ham radio personnel, would be a valuable resource for mobile inter city communications. Commercial Broadcasters All radio and TV facilities are expected to be out of operation in Alameda County for 24 hours due to in-house problems, and/or power supply problems, and/or transmission line problems. Elsewhere in the Bay Area, 1/3 of the facilities are also expected to be out of service for 24 hours. After 24 hours, 50% of the entire Bay Area facilities are expected to be in~~ . 82 . . . ., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN 2.C.4 Water Supply and Waste Disposal Several of the major aqueducts will sustain damage, causing temporary interruptions in water supply. The numerous major reservoirs in the area provide ample storage to meet demands during the time required for repairs. However, damage to water transmission lines, local storage reservoirs, and pumping plants, as well as local distribution systems, will affect water availability and pressure. The absence of electrical power for extended periods will, in some areas, preclude water deliveries where pumping is necessary, even though conveyance facilities may be intact. Many areas could be dependent on tanker trucks to provide their basic needs. Sewage collection systems will sustain widespread damage, particularly in the low-lying areas. 2.C.5 Electric Power Damage to power plants and their ancillary facilities in affected areas can be expected to reduce generating capacity by 50 percent. The potential impact of this reduction in local output is lessened, however, by the availability of power from other sources outside the affected area and by the obvious significant reduction in consumer demand that will occur. Immediate concerns will focus on repairs necessary to restore power to areas of greatest need. Major restoration problems include repairs necessary to route power through the major substations, restoration of damaged and collapsed transmission line towers, reactivation of equipment at local substations, and replacement of fallen poles, burned transformers, etc. It is reasonable to assume that, during some portion of the fIrst 72-hour period following the earthquake, virtually all areas would experience some temporary loss of power. All critical facilities will require standby generating equipment and emergency fuel supplies. It is assumed that all substations will be heavily damaged. 2.C.6 Natural Gas Damage to natural gas facilities will consist primarily of (a) some isolated breaks in the major transmission lines and (b) innumerable breaks in mains and individual service connections within the distribution systems, particularly in the areas of intense ground shaking and/or poor. These many leaks in the distribution system will affect a major portion of the areas within the city, resulting in a loss of service for extended periods. Sporadically distributed fires should be expected at the sites of a small percentage of ruptures both in the transmission lines and the distribution system. Transmission pipelines are most vulnerable to damage. 3. Emergency Response Actions Emergency response actions associated with the above situations are presented in Appendices A-I through K-l to the Annexes in Part Two of this plan. 83 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachments: 1 - Fault Map 2 - Intensity Distribution 3 - Modified Mercalli Intensity Scale 84 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment 1, Appendix 1-1 FAULT MAP '.. ~~~;. .";~~:;, 9~;~.6 .,:... .....1'. .-..;. " "Eo.._. ~ ~ ~ '0 o ~ ~ ~ . ~ . I General traces of San Andreas, Hayward and Calaveras Faults. 85 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment 2, Appendix 1-1 . INTENSITY DISTRIBUTION -, Ell ., ,. ". ]T-' /',.,..- . ~l ,~~8 Intensity I~~~\~ "~~ ~. ~' '" Fault Rupture ~:,~~. .::... . X fiM II IX ~ VIII D VII ~ VI . 37.45'1/ 5 0 '"' - - 10 . km 5 0 ~ 10 , miles 37""15'1/ 12.3.00'W I 122"30'W Intensity distribution from a magnitude 8.3 earthquake on the San Andreas Fault. (See Attachment . 3, Modified Mercalli Intensity Scale.) 86 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment 3, Appendix 1-1 MODIFIED MERCALLI INTENSITY SCALE I Not felt. Marginal and long-period effects oflarge earthquakes. II Felt by persons at rest, on upper floors, or favorably placed. III Felt indoors. Hanging objects swing. Vibration like passing oflight trucks. Duration estimated. May not be recognized as an earthquake. IV Hanging objects swing. Vibration like passing of heavy trucks; or sensation of a jolt like a heavy ball striking the walls. Standing motor cars rock. Windows, dishes, doors rattle. Glasses clink. Crockery clashes. In the upper range of IV, wooden walls and frames creak. v Felt outdoors; direction estimated. Sleepers wakened. Liquids disturbed, some spilled. Small unstable objects displaced or upset. Doors swing, close, open. Shutters, pictures move. Pendulum clocks stop, start, change rate. VI Felt by all. Many frightened and run outdoors. Persons walk unsteadily. Windows, dishes, glassware broken. Knickknacks, books, etc., off shelves. Pictures off walls. Furniture moved or over- turned. Weak plaster and masonry D cracked. Small bells ring (church, school). Trees, bushes shaken (visibly, or heard to rustle). VII Difficult to stand. Noticed by drivers of motor cars. Hanging objects quiver. Furniture broken. Damage to masonry D, including cracks. Weak chimneys broken at roof line. fall of plaster, loose bricks, stones, tiles, cornices (also unbraced parapets and architectural ornaments). Some cracks in masonry C. Waves on ponds; water turbid with mud. Small slides and caving in along sand or gravel banks. Large bells ring. Concrete irrigation ditches damaged. VIII Steering of motor cars affected. Damage to masonry C; partial collapse. Some damage to masonry B; none to masonry A. Fall of stucco and some masonry walls. Twisting, fall of chimneys, factory stacks, monuments, towers, elevated tanks. Frame houses moved on foundations if not bolted down: loose panel walls thrown out. Decayed piling broken off. Branches broken from trees. Changes in flow or temperature of springs and wells. Cracks in wet ground and on steep slopes. 87 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN IX General panic. Masonry D destroyed; masonry C heavily damaged, sometimes with complete collapse; masonry B seriously damaged. (General damage to foundations.) Frame structures, if not bolted, shifted off foundations. Frames cracked. Serious damage to reservoirs. Underground pipes broken. Conspicuous cracks in ground. In alluviated areas sand and mud ejected, earthquake fountains, sand craters. . X Most masonry and frame structures destroyed with their foundations. Some well-built wooden structures and bridges destroyed. Serious damage to dams, dikes, embankments. Large landslides. Water thrown on banks of canals, rivers, lakes, etc. Sand and mud shifted horizontally on beaches and flat land. Rails bent slightly. XI Rails bent greatly. Underground pipelines completely out of service. XII Damage nearly total. Large rock masses displaced. Lines of sight and level distorted. Objects thrown into the air. Definition of Masonry A, B, C, D: . Masonry A Good workmanship, mortar, and design; reinforced, especially laterally, and bound together by using steel, concrete, etc.; designed to resist lateral forces. Masonry B Good workmanship and mortar; reinforced, but not designed in detail to resist lateral forces. Masonry C Ordinary workmanship and mortar; no extreme weaknesses like failing to tie in at comers, but neither reinforced nor designed against horizontal forces. Masonry D Weak materials, such as adobe; poor mortar; low standards of workmanship; weak horizontally. . 88 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix 1-2 HAZARDOUS MATERIAL INCIDENT 1. General Situation The release of a hazardous material to the environment could cause a multitude of problems that can be discussed in a general manner. The significance of the problems to the environment, property, or human health is dependent on the type, location, and quantity of the material released. Although hazardous material incidents can happen almost anywhere, certain areas of the state are at higher risk. Jurisdictions near roadways that are frequently used for transporting hazardous materials and jurisdictions with industrial facilities that use, store, or dispose of such materials all have increased potential for major mishaps, as do jurisdictions crossed by certain railways, waterways, airways, and pipelines. Releases of explosive and highly flammable materials have caused fatalities and injuries, necessitated large scale evacuations, and destroyed millions of dollars worth of property. Toxic chemicals in gaseous form have caused injuries and fatalities among emergency response teams and passersby. When toxic materials have entered either surface or ground water supplies, serious health effects have resulted. Releases of hazardous chemicals have been especially damaging when they have occurred in highly populated areas or along heavily traveled transportation routes. 2. Special Situation The City of Dublin lies in a valley between two ridge lines. There are two major highspeed routes, Interstate 580 and 680, which traverse the city. There are no large industrial facilities located in the valley but the interstates have a significant amount of truck traffic which transports hazardous materials. It is possible that, in an event affecting more than just the City of Dublin, extensive County assistance may not be available for one to two hours. Therefore, the burden of responding immediately rests upon the City's resources. 3. Emergency Response Actions Emergency response actions associated with the above situations are presented in Appendices A-2 through K-2 to the Annexes in Part Two of this Plan. 89 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix 1-3 . IMMINENT/ACTUAL FLOODING IN THE CITY OF DUBLIN 1. General Situation Floods are generally classed as either slow-rise or flash floods. Slow-rise floods may be preceded by a warning time lasting from hours, to days, or possibly weeks. Evacuation and sandbagging for a slow-rise flood may lessen flood-related damage. Conversely, flash floods are the most difficult to prepare for, due to the extremely short warning time, if any is given at all. Flash flood warnings usually require immediate evacuation within the hour. Once flooding begins, personnel will be needed to assist in rescuing persons trapped by flood water, securing utilities, cordoning off flooded areas and controlling traffic. These actions may overtax local agencies, and additional personnel and resources may be required. It is anticipated that existing mutual aid resources would be used as necessary to augment local resources. . 2. Special Situation Flooding has not been a major problem in Dublin. In 1983, heavy storms carried debris down from the western hills blocking drains and causing flooding of backyards and several homes in the Silvergate area. Drains were cleaned and the situation was alleviated. Areas subject to flooding in the City of Dublin are generally along the Alamo Creek area (see Attachment 1). Flooding along these areas may be either slow-rise or flash. The only warning available for high water levels will be provided by residents along the waterways, passersby, and normal police patrol units. 3. Emergency Readiness Stages A slow-rise flood situation will provide some opportunity for warning those areas expected to be affected. Response actions will depend upon the water levels in the City's waterways during heavy rain periods and storm predictions. All incoming water level reports to City departments will be handled by the City's Public works Department. When the water level comes within 4 fee or less of the embankments, the City of Dublin will be responsible to insure Alameda County Flood Control is provided with current information. . 90 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN If high levels continue to rise, patrols will need to be established and take necessary action to insure that residents and businesses in the potentially affected area are informed on the situation. Actions should include the following: o Notify residents of potential danger. o Institute periodic checks of water levels. o Inventory emergency resources. If it appears that the water will top the embankments, the following actions should be taken: o Evacuate families of emergency personnel in the area; return to work. o Notify County Flood Control and the Office of Emergency Services about the situation, keeping them updated on developments. Request any assistance necessary. o Maintain a written log of actions taken and situation development. o Evacuate citizens as necessary; open shelters. 4. Emergency Response Actions Emergency response actions associated with the above situations are presented in Appendices A-3 through K-3 to the Annexes in Part Two of this Plan. Attachments: 1 Flood Insurance Rate Map 91 KEY 10 MAl' SOO'Yc~lllo"d 1I...",d,.y IUij,Yu.II.....lllu..,..111\1 l""f Ilcll~"Jli"ns' IUtl.Yc" 11<",,1 Ho,""I'I'I' ,oo.~' t" 1 1..lhl 11""1,,1,,)' lilt 11"",1 I hull.." I IIlc ....Uhllcy'I...lIll1lnl.. -5IJ-....~ ..ll~.c'tmt,ll" Iht IIJlh'H..t iiuhlclll vc..lt,rll.IIl",..1 I'l!" 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'''''' J i ". ( \. ~ \, v,,\.,,'l \~ t, I L , :. ~\_~,~" "''\ \> - ~_/ " i i \ , ~t\ \ "tl'~~," OI.Nl " t ;~ .. I FIRM flOOD INSURAIlCE RATE MAP l:lTY Ill' IlIIBLI N. GALlFllHNIA Al.AMEIIA l:lIl1NTY EfFECTIVE DATE: MICUST 18, 1983 "edt'rnl Fllltrsency MUlll18l'lll,=nf ^Hl'IlI~Y \0 1-,) . 1 "~'H "''" ....f!. I \ II \ . '. ,f) 1 'I' \ ", ., .f / ,': I' ) ( I I .~ l,j ~l~~ 'I'"'''' ~\'i 1,1 I. 1,~~ ",' - ;~ ,--."L/~:-':"\I,,-_ '-~_. /11.1.1111 , (I...,t /,' .. I . ,(,i,/,: ' ~I, t, tt., I il' /;, ~^. I . .J! ( I : t ~,\ \ \ ' f, T\:, \ I, ~"lll" \, ~ ~.~~,. l~~. . ,/,.' J,:",!:" ':..~: 1/ f\ \ :\ I, I II " (. . ~ '~, --------------------------- ,..------------------ J II1IHlIJ\HY 11)11/ IUVISlllfl fllllt: ~;"t. 11~IIWl' ~I lor [_~~~~~'!_II..,il/l'. "","y i'~~'~~~_.~~~~I~~Y \ , "" \ i '" / '.1.... ". 1""'1 ), ., , 'I 'i, '-\ '\ \. \\ '. '/..!, \. ,,~ " . \ ): ~,~,t;;,:., t, ! ..! ". ' ~,,~ /"I~I~f',,~ 1.1' (l11f ,I, '/ 'tJ'(:' COUIIIA COSTA , - AlAMEDA CO c:b i / ( j , ,I ~I \ . ,./ ::!,' ,', J,i' , ..', ~ ~\'l" ,) " " i \>~' l~ ' '" .A .r'/"'1'~ .,~;/ \,Z~~,~~: ,-~j I \p.<.. '~_. , <Oll'~ ~ -, ----- . ,.. , "'rj - o o 0.. ..... = CI> = ""l ~ = ~ ~ ~ ~ -+ ~ s= ~ 't:I ./ ~(') ~~ ::lo '.." ~g ~~ .." ~ (') -:I ~ ~ "" r- ;Z > ::t ~ ~ ::r a ~ = -+ .... > 't:I 't:I ~ = 0.. t:. ~ .... I W . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Appendix 1-4 NUCLEAR EMERGENCY in CITY OF DUBLIN 1. General Situation A nuclear detonation in any region has the potential of tremendous destruction. Widespread death and destruction in the detonation area would occur as a result of the blast, heat and nuclear radiation. The immediate and long-term impact on the environment could be more devastating. The threat of nuclear detonation exists from both attack on this country and from use by terrorist groups. Much study has taken place, and continues, concerning the effects of a nuclear detonation on life and property. Immediate and long-term effects must be analyzed and considered for planning . purposes. Responses to nuclear emergencies must show awareness to the initial and lasting results. 2. Special Situation The location of such a nuclear detonation in Alameda County cannot be predicted with any degree of assurance. There are many potential nuclear targets in and around Alameda County. The effects of a nuclear detonation on the Dublin area would vary according to the strength of the bomb and the altitude at which the detonation took place. Damage to persons and buildings would vary according to distance from ground zero. No effort has been made to predict the number of casualties which would result from thermal or nuclear radiation because of the variable protection which would exist within the area. It can be assumed that there would be a considerable number of immediate casualties from both thermal and nuclear radiation as well as long term casualties for radiation sickness among persons exposed to the nuclear radiation. 3. Emergency Response Actions Emergency response actions associated with the above situation are presented in Appendices A-2 thru K-2 to the Annexes in Part Two of this Plan. . 93 . . . ., CITY OF DUBLIN MUL TIHAZARD FUNCTIONAL PLAN Part Two ANNEXES This part of the emergency Plan includes the following functional Annexes which describe the emergency response organization. Each Annex is supported by Appendices that provide Emergency Action Checklists for hazard-specific responses. A B C D E F G H I J K Managing Emergency Operations Fire and Rescue Operations Law Enforcement and Traffic Control Operations Medical Operations Public Health Operations Coroner Operations Care And Shelter Operations Movement Operations Rescue Operations Construction and engineering Operations Resources and Support Operations A-I B-1 C-l D-l E-l F-l G-l H-l 1-1 J-l K-l . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN ANNEX A MANAGING EMERGENCY OPERATIONS CONTENTS A.I INTRODUCTION A-3 A.2 OBJECTIVES A.3 CONCEPT OF OPERATIONS A-4 A.3.1 Peacetime Emergencies Decentralized Coordination and Direction Centralized Coordination - Decentralized Direction Centralized Coordination and Direction A-5 A.3 .2 War Emergencies A.3.3 General A.3.3.1 A.3.3.2 A.3.3.3 Pre-Emergency Period Emergency Period Post-Emergency Period (Recovery) A.4 STATEWIDE STANDARDIZED EMERGENCY MANAGEMENT SYSTEM A-7 A.4.1 Local Emergency Management AA.1.1 A.4.1.2 Field Response Level Management Local Government Level Management A.4.2 Operational Area Emergency Management A.4.3 Mutual Aid Region Emergency Management A.4.4 State Emergency Management A-ll A.5 POLICIES AND PROCEDURES A.5.1 Operational Pirorities A.5.2 Special Functions A-I ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN ENCLOSURES . A-I Field Response Level Emergency Management System A-12 A-2 Local Emergency Management Organization Chart A-14 A-3 Staffing of the Emergency Operating Center A-15 A-4 Emergency Communications A-18 Attachment: A-4-A Local Radio systems A-23 A-5 Alerting and Warning A-25 Attachments: A-5-A Local Attack Warning System A-31 A-5-B Local Alerting and Notification System A-32 A-5-C Local Peacetime Emergency Warning system A-33 A-6 Situation Analysis and Reporting A-34 Attachment: . A-6-A Situation Report Form A-38 A-7 Emergency Public Information A-39 Attachments: A-7-A Public Information Officer Checklist A-44 A-7-B Emergency Public Information Priorities A-49 A-7-C Emergency Public Information Organization A-51 A-7-D Media Access Regulations A-67 A-7-E Emergency Public Information Contacts A-69 A-7-F Emergency Broadcast System Procedures A-75 APPENDIX A A-I Response to a Major Earthquake A-81 A-2 Response to Hazardous Material Incident A-90 A-3 Response to Imminent! Actual Flooding A-99 A-4 Response to Nuclear Emergencies A-108 . A-2 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Annex A MANAGING EMERGENCY OPERATIONS A.I Introduction This annex establishes policies and procedures and assigns responsibilities to ensure the effective management of emergency operations during peacetime and war emergency situations. It provides information on the dissemination of emergency public information, emergency communications, alerting and warning procedures, and damage assessment and reporting. The annex describes the organizational and operational concepts for managing emergency operations. To ensure that emergency operations are conducted in a timely, effective, and efficient manner, this annex is supported by a series of hazard-specific responses to different types of emergencies. A.2 Objectives The overall objective in managing emergency operations is to ensure the effective management of emergency forces involved in preparing for and responding to situations associated with natural disasters, technological incidents, or war emergencies. Specifically, this will include: o Overall management and coordination of emergency operations to include, as required, on-scene incident management using the Incident Command System. o Coordinating or maintaining liaison with appropriate federal, state, and other local governmental agencies and applicable segments of the private sector in accordance with Standardized Emergency Management System concepts. o Requesting and allocating resources and other support. o Establishing priorities, and resolving any conflicting demands for support. o Coordinating interjurisdictional mutual aid. o Activating and using communications systems. o Preparing and disseminating emergency public information. o Disseminating warnings. o Managing the movement and reception and care of persons in the event an evacuation is ordered. A-3 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Collecting, evaluating, and disseminating damage information and other essential data. . A.3 Concept of Operations A.3.l Peacetime Emergencies Local emergency operations will be managed in one of three modes, depending on the magnitude of the emergency. As an aside, included herein are nuclear terrorist threats and nuclear weapons accidents. Decentralized Coordination and Direction This management mode is similar to day-to-day operations and would be used for those emergency situations for Level I response in which the City of Dublin's normal management procedures and City resources are adequate. The City's public safety and emergency function coordinators provide necessary support, as established by appropriate agreements and ordinances. The City's Emergency Operating Center (EOC) is not activated, and interagency coordination (e.g., fire, law) is accomplished via established telephone and radio communications systems and procedures at the incident and agency dispatch facilities. As desired and established, incident management systems can be used for on-scene . management activities. These systems usually report through established twenty-four hour dispatch facilities. Centralized Coordination - Decentralized Direction This mode of operation is used for Level II response to emergencies which involve several departments or agencies from within the City of Dublin, and/or agencies from more than one jurisdiction which require close coordination. In these situations, key management level personnel from the principal involved agencies will collocate in a central location to provide jurisdictional or multijurisdictional coordination for the emergency. Their activities can include, but are not necessarily limited to: o Establishing an areawide situation assessment function. o Establishing an areawide public information function. o Determining resource requirements for the affected area and coordinating resource requests. o Establishing and coordinating the logistical systems necessary to support multi-incident management. . o Establishing priorities for resource allocation. A-4 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Note that these functions are supplementary to those which may be performed by a single agency or within a single jurisdiction. In this mode, a Coordination Group should meet at the EOC or, if the EOC is not activated, meet at a 24 hour dispatch facility located in or immediately adjacent to the affected area. Incident Command Systems established by the City of Dublin would continue to report through established twenty-four hour dispatch facilities. Information would be provided to the EOC (or other Coordination Center) by agency dispatch facilities and/or by liaison personnel. Centralized Coordination and Direction This mode of operation would be utilized following a Level III (major) disaster which would render it impossible for the City to effectively function in either of the other modes. In this situation, the EOC would be activated and the Operational Area would be notified. All coordination and direction activities (excluding public safety dispatch) would be accomplished from the EOC. Incident Emergency Management Systems (to the extent practicable) would report to and receive direction from the EOC. The following page depicts the statewide emergency management structure in response to a major disaster. A.3.2 War Emergencies Operations during war emergencies include essential actions relating to increased readiness and attack with or without warning. The statewide Standardized Emergency Management System (SEMS) will be fully activated and centralized coordination and direction of emergency operations will be established. The Operational Area EOC and City EOCs will be activated and staffed by the designated Emergency Management Staff members. A.3.3 General Emergency management will generally be conducted during three periods as described below. Detailed emergency actions for responding to peacetime and nuclear defense emergencies are provided in Appendix A, Hazard-Specific Responses. A.3.3.I Pre-Emergency Period (See Basic Plan, page 2.) A.3.3.2 Emergency Period (See Basic Plan, page 2.) A.3.3.3 Post Emergency Period (Recovery) (See Basic Plan, page 6.) A-5 AFFECTED AREA(S) State Operations Center (SOC) Federal Agencies State Agencies State Coordination Center Mutual Aid Region(s) EOC Disaster Support Area COUNTY DEPARTMENTS OR AGENCIES I L 0 C A L IN C IDE NT MANA GEM EN T S Y S T EMS > · Mandatory during a State of War emergency; optional during a State of emergency. I e\ Note: Volunteer agencies and private organizaitons will be represented at all levels. . . Mutual Aid Region EOCs COUNTIES SUPPORT AREA(S) CITIES U':J ~ ~> O~ :;oM ~~ ~M OM ~~ ~:;o U':JC') ~M ~Z M<i ~~ ~~ ~> t-lC') =M ~~ Z ~ . .f ~~: ,0 ~; ~~ ~ B ~ ~ ~ ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . A.4 Statewide Standardized Emergency Management System Fully activated, the Statewide Standardized Emergency Management System (SEMS) consists of all local jurisdictions (cities and county unincorporated areas), Operational Areas (countywide), OES Mutual Aid Regions (two or more counties) and State Government. The City of Dublin will be responsible for directing and/or coordinating emergency operations within their respective jurisdictional area, with the other levels being responsible for coordinating and/or providing support as required by local jurisdictions. The organization and responsibilities of each of the levels are outlined below. Emphasis has been placed on the Local Emergency Management Staff. Staffs at the other levels will have counterparts to the Local Emergency Management Staff. A.4.I Local Emergency Management A.4.1.I Field Response Level Management Field response level emergency management will be implemented as required for the on-scene management of field operations. The local Incident Emergency Management System is described in Enclosure A-I, Incident Emergency Management System. A.4.1.2 Local Government Level Management . The City of Dublin's Emergency Management Staff will be directed by the City's Emergency Services Director, who will be responsive to the City's Disaster Council (organized pursuant to Section 8610 of the Government Code). The Director will be supported by the Emergency Services Coordinator and functional Operations Coordinators with responsibilities as indicated below. Additional support will be provided by special staff members for Communications, Damage Assessment, Emergency Public Information, Radiological Protection, Situation Analysis, and Warning. During a war emergency, an Emergency Resources Management Group will be organized as specified in the California Emergency Resources Management Plan (published and issued separately). (See Enclosure A-2, Local Emergency Management Organization Chart.) . A listing of the designees for staff positions is provided in Part Three, Operational Data. The City of Dublin's Emergency Management Staffwill have overall responsibility for: o Organizing, staffing, and operating the EOC. o Operating communications and warning systems. o Providing information and guidance to the public. o Maintaining information on the status of resources, services, and operations. . o Directing, managing and coordinating the overall operations. o Obtaining support for the City, and providing support to other jurisdictions as required. A-7 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Analyzing contamination and other hazards and recommending appropriate countermeasures. . o Collecting, evaluating, and disseminating damage assessment and other essential information. o Providing status and other reports to the Operational Area Emergency Management Staff (if activated) or the OES Mutual Aid Region Office. The general responsibilities of key members of the City's Emergency Management Staff are listed below. Specific responsibilities are provided in the functional Annexes to this plan (denoted in parenthesis following the title of the staffmember): Emergency Services Director Exercises overall management and coordination of the City's response to emergency situations. Emergency Services Coordinator Assists the Emergency Services Director in managing and coordinating emergency response ~rts. . Operations Coordinators Fire and Rescue (Annex B) Fire and Rescue is a responsibility of the Dougherty Regional Fire Authority. If representatives are available, they will coordinate the activities of personnel engaged in fire and rescue and other emergency operations; maintain communications with field commands; evaluate status reports; make decisions regarding the commitment of resources; and determine the need for additional assistance. If a Dougherty Regional Fire Authority representative is unavailable, the Chief of Police, City of Dublin, will designate a liaison from the Police Department for maintaining communications between the EOC and the fire service. Law Enforcement and Traffic Control (Annex C) Coordinates the activities of law enforcement and traffic control personnel in and around disaster areas; maintains communications with field commands; evaluates status reports; makes decisions regarding the commitment of resources; and determines the need for additional assistance. . A-8 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Disaster Medical (Annex D) Alameda County, Health Department is responsible for coordinating the procurement and allocation of critical public and private medical and other resources; the activation and operations of Casualty Collection Points; the transportation of casualties and medical resources; and the relocation of patients from damaged or untenable health care facilities. If a representative for the Health Department is unavailable, the Dougherty Regional Fire Authority will identify personnel to maintain communications with the county. Public Health (Annex E) Alameda County, Health Department is responsible for coordinating public health measures and supports such measures accordingly; supports efforts in communicable disease prevention and control; and coordinates activities to mitigate the effects of radiological and toxic chemical spills and/or emissions. If a representative for the Health Department is unavailable, the Parks and Community Services Director for the City of Dublin will identify personnel to maintain communications with the county. Coroner (Annex F) Coordinates operations associated with collection, identification, and disposition of dead persons. If the County Coroner is unavailable, the Police Department, whose members are deputy coroners, will have the responsibilities associated with this annex. Care and Shelter (Annex G) Coordinates the procurement and allocation of resources required to support mass care operations, to include the activation of appropriate lodging and feeding facilities; coordinates the activation and staffmg of fallout shelters. The Parks and Community Services Director for the City of Dublin is responsible for coordinaing care and shelter activities. Movement (Annex H) Coordinates the movement of persons from hazardous or threatened areas to lower risk reception areas. The Chief of Police for the City of Dublin is responsible for coordinating movement operations. A-9 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Rescue (Annex I) . Coordinates operations associated with the location, provision of immediate care, and safe removal of endangered, trapped, injured and/or isolated persons. The Dougherty Regional Fire Authority will have the responsibilities associated with this annex. ConstructionJEngineering (Annex J) Coordinates the allocation of engineering resources (construction equipment, materials, etc.) required for emergency debris clearance, route recovery, fallout shelter construction, and other engineering operations. The Public Works Director of the City of Dublin will have the responsibility of coordinating functions associated with this annex. Resources and Support (Annex K) The Resources and Support Coordinator, who is the City Manager, will be assisted by the following Support Officers with general responsibilities as indicated: Supply/Procurement Coordinates the allocation of essential supplies, including food, fuel, and health . supplies. The Parks and Community Services Director will coordinate these functions associated with this annex. Personnel Coordinates the allocation of personnel. This will be the responsibility of PersonneV Assistant to the City Manager. Transportation Coordinates the allocation of transportation resources required to move people, equipment, and essential supplies. Utilities Coordinates the continued operation of water, gas, and electric utilities and, as required, any redirection of services. If there is a possibility that all, or part, of the statewide emergency management system will be activated, and if the situation so dictates, the EOC will be activated and staffed by all or part of the designated Emergency Management Staff. . A-IO ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . A.4.2 Operational Area Emergency Management (See Basic Plan, page 10.) A.4.3 Mutual Aid Region Emergency Management (See Basic Plan, page 1O.) A.4.4 State Emergency Management (See Basic Plan, page 10.) A.5 Policies and Procedures A.5.l Operational Priorities Special consideration will be given to establishing operational priorities in conducting emergency operations. The following activities will be accorded such priority. There is no significance in the order of listing. All are important; a given situation will dictate the order of priority: . o Meeting the immediate needs of people (rescue, medical care, food, shelter, clothing). o Temporary restoration of facilities, whether publicly or privately owned, essential to the health, safety and welfare of individuals (sanitation, water, electricity, road, street and highway repairs). o Meeting the rehabilitation needs of people (temporary housing, food stamps, employment, etc.). A.5.2 Special Functions The following special functions will be governed by the policies and procedures reflected in Enclosures 3 through 7 to this Annex as indicated: A-3 Emergency Communications A-4 Alerting and Warning A-5 Situation Analysis and Reporting A-6 Emergency Public Information A-7 Radiological Protection . A-ll ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure A-I . INCIDENT EMERGENCY MANAGEMENT SYSTEM An Incident Command System (ICS) can be used to provide a management structure and system for conducting on-site multidisciplinary operations (for example, those incidents which involve concurrent tactical field interactions between fire, law enforcement, and medical personnel). The ICS, because of its standardized organizational structure and common organizational and operational terminology, provides a useful and flexible management system that is particularly adaptable to incidents involving multijurisdictional response. The ICS provides the flexibility to rapidly activate and establish an organizational form around the functions that need to be performed. The ICS basic organizational structure will consist of five principal Sections, which normally would be activated for a major incident. The Sections are: Incident Command Includes the Incident Commander, who has overall management responsibility for the incident. A Command Staff element is provided for handling such matters as Public . Information, Safety and interagency liaison. Multijurisdiction incidents will involve a Unified Command element, which will bring together jurisdictional Incident Commanders to develop a common and consistent action plan to make the best use of all available resources. Operations Section This Section is headed by an Operations Section Chief, who is responsible for the management of all incident tactical activities. On multidisciplinary incidents, the Operations Section Chief may have deputies. The Operations Section can be subdivided into Branches, e.g., Law Branch, Fire Branch, and Medical Branch, etc. Branches may be further divided into divisions and smaller units. Staging areas for resources are also under the management of this Section. Planning Section This Section is headed by the Planning Section Chief and is structured into several units, depending upon the needs of the incident. Situation Assessment and Resources Status are examples of the kinds of units which may be formed within this Section. The Planning Section collects and analyzes all data regarding incident operations, develops alternatives for tactical action plans, conducts planning meetings and prepares the incident action plan for . incidents which will require extended operations. A-I2 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Logistics Section This Section is headed by the Logistics Section Chief, and is responsible for meeting the logistical needs of the Operations Section. This can include procuring equipment and supplies, providing food and medical support to incident assigned personnel, and meeting the transportation requirements of the incident. The Logistics Section can be divided into Branches and Units as the situation requires. Finance Section This Section will be activated at an incident when required for purposes of maintaining records on personnel and equipment time, for providing payments to vendors for supplies and equipment usage, an~ for determining the cost considerations or various alternative strategies associated with incident planning. The City of Dublin's field response will utilize the ICS as its emergency management system during emergency response efforts.. A-13 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure A-2 . LOCAL EMERGENCY MANAGEMENT ORGANIZATION CHART Public Information City Council Emergency Services Officer Coordinator Assistant to the City Manager I Community Safety Assistant I- - E.O.C. MANAGER Legal Officer Policy Decision Director of Emergency Services City Attorney i- City Manager - Group Deparnnent Heads I I 1 I Operations Section Planning Logistics Section Finance Chief Section Chief Section . Chief Chief Police - Fire - Public Works Planning Director Parks & Community Services Director Admin. Svcs. Dir. Fire & Rescue Medical Resource Status Personnel Transportation Cost (Fire Dept) (Fire Dept) (planning) (Personnel) (Public Works) (Finance Dept) - L1w RAC.E.5. Documentation Coroner Communications Time Enforcement (Amateur Radio) (City Clerk) (police Dept) (police Dept) (Finance Dept) (police Dept) Situation Care & Shelter Public Works & Utilities Analysis (Recreation Compensation Engineering (Public Works) (Planning Dept) Supervisor) and Claims (Public Works) (Management Asst) Technical Supply Damage Specialist (Finance) Assessment (As Assigned) Recovery (Building Dept.) (Econ Devel Mgr) . A-I4 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure A-3 STAFFING OF THE EMERGENCY OPERATIONS CENTER It is the responsibility of each Section Chief in the Emergency Operations Center to insure that he/she has available the personnel and equipment required to perform that service function after the Emergency Operations Center is activated. The City of Dublin's Emergency Management Organization provides for the five essential SEMS functions: management, operations, planning/intelligence, logistics and finance/administration (see chart on previous page). PERSONNEL It is expected that most of the personnel rquired to staff each section of the Emergency Operations Center (EOC) will come from the Department primarily responsible for the section, however, ongoing mission responsibilities and/or lack of personnel within a department may make this impossible. Since all City employees become Disaster Service Workers upon proclamation of a Local Emergency or declaration of a State of Emergency, the following is a guide to other sources of available personnel to assit in the operation of the EOC. Staff Section Source of Personnel for EOC Chief in EOC Situation Analysis Planning Department Planning Director Public Information City Manager's Office City Manager Communications Police Communications Personnel Telephone Operators, Volunteers, RACES ALCO Dispatch Parks and Community Services Fire and Rescue Assigned fire personnel Auxiliary and volunteers as required Fire Chief Mutual Aid Coorinator Law Enforcement! Traffic Control Assigned personnel: Police Department Chief of Police Mutual Aid Coordinator as required Police Reserve and Auxiliary as required Additional personnel from Public Works (for traffic control) Law Enforcement A-I5 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Disaster Medical Dougherty Regional Fire Fire Chief . Authority Departmental personnel will coordinate with the County Additional personnel from: professional medical community Public Health Parks and Community Services Parks and Community Department personnel will Services Director maintain communications with the County Coroner Selected personnel from: Parks and Community City of Dublin Police Services Sevices Director Chief of Police Care and Shelter Parks and Community Services Parks and Community Additional personnel: Services Director American Red Cross, Volunteers Heavy Rescue DRFA Fire Chief . Assigned personnel from Mutual Aid Public Works Dept. Coordinator Contract equipment as required Operators, Volunteers Construction and Public Works Department Public Works Engineering Additional personnel: Director sanitation and water districts, Volunteers Resources and Support Selected personnel from the Parks and Community following departments: Services Director Supply and Procurement: Finance Technician Personnel: Asst. to the City Manager Transportation: Public Works . A-16 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Utilities: Public W orks/ Facilities Management: Parks and Community Services If a Service Chief identifies the requirement for personnel from another department to properly staff hither sservice, coordination will be effected with the other department chief, in writing, to identify the number and type of personnel required. Coordination will be effected to train those individuals identified at a time mutually agreeable between the departments. EQUIPMENT: Equipment and supplies required for operation of the service in the EOC will be identified by the Service Chief. Those service specific equipment!supplies will be procured by the department using funds available within the department. These items' will be separatley identified and stored so that they can be moved to the EOC upon activation. There is limited available space in the EOC to store these items during normal operations. A-17 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure A-4 . EMERGENCY COMMUNICATIONS 1. General Essential to all emergency organizations is an effective communications capability to support emergency operations. The magnitude of a particular emergency situation will determine the degree to which communications systems are utilized. While a generally adequate communications capability exists between the various State Office of Emergency Services (OES) facilities, the communications systems presently available between OES and local facilities are inadequate. Several systems have access to agencies of local jurisdictions, but few of them terminate in facilities, such as Emergency Operating Centers (EOC), from which centralized emergency operations for large scale disasters could be directed by local governments. 2. Situation 2.a Peacetime Emergencies . Telecommunications systems are composed of many subsystems, each interconnected and interdependent. A radio network, for example, may use a combination of telephone lines, microwave circuits, satellite interfaces, underground and overhead cables, and secondary radio paths. The failure of anyone link in this electronic "chain" can effectively disable a large portion of the system. Communications systems may be overloaded or even rendered inoperable in an emergency. Telephone communications may be overloaded by calls within or into affected areas. The situation may be further complicated by physical damage to equipment, loss of electrical power and subsequent failure of some auxiliary sources. Loss of emergency power has been the primary cause of communications failure in past disasters. Poor installation practices and inadequate preventative maintenance of backup power equipment contribute to a high failure rate. Scarcity of diesel and gasoline, which are primary fuels for backup generators, may limit the viability of surviving communications sites. 2.b War Emergencies During the early phases of war emergencies (i.e., increased readiness), it can be assumed that the existing communications systems used daily by most agencies, particularly public safety agencies, . will be used for intrajurisdictional communications. Also, such agencies will be expected to operate, at least initially, from their day-to-day offices and headquarters. A-I8 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . If the international situation worsens and attack becomes more likely, agencies would be expected to operate and communicate from a protected EOC. Where interjurisdictional communications are required, particularly between Operational Areas, it is expected that systems common to most agencies will be utilized where applicable and available. In the event of a nuclear attack, the destructive effects of blast, heat, and electromagnetic pulse (EMP)* may cause numerous electronic components or systems to fail. All communications personnel should be familiar with countermeasures which can be taken to protect and/or minimize damage to communications equipment. 3. Facilities and Systems Following is a listing of federal, state and local communications systems available for: direction and/or coordination of emergency operations; alerting and warning governmental forces and the general public during peacetime and nuclear defense emergencies; and providing advice and instructions to the general public. . 3.a Emergency Alert System (EAS) . EBS is a network of public broadcast stations and interconnecting facilities which have been authorized by the Federal Communications Commission (FCC) to operate in a controlled manner during a war, state of public peril or disaster, or other national emergency. The system is devised to provide the President and federal government with a means of emergency communications with the general public. It may be used on a voluntary basis during day-to-day situations posing a threat to safety of life and property. Priority for use is: o Presidential messages o Local area programming o State programming o National programming and news. * A large amount of energy is released by the detonation of a high altitude nuclear weapon. A small proportion of this energy appears in the form of a high intensity, short duration, electromagnetic pulse (EMP). EMP can cause damage or malfunction in unprotected electrical or electronic systems. EMP damage can occur instantaneously over very large areas. All communications equipment is susceptible to damage or destruction by EMP, including broadcast stations, radios, televisions, car radios, and battery-operated portable transistor radios. . A-I9 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN 3.b State Radio Systems . California Law Enforcement Radio System Serves all OES facilities and interconnects law enforcement agencies of all counties and numerous cities. This system is microwave-intertied to provide statewide coverage. This system is the State's radio backup to the National Warning System, discussed below. California Emer2'ency Services Radio System A Local Government (LG) System which serves all OES facilities, a number of state agencies, and county-level civil defense agencies participating in the system. It is microwave-interconnected for statewide coverage. OES Fire Network Serves all OES facilities and fire support equipment. Radio equipment on this network is located with fue service agencies in 52 counties. The network employs mountain-top mobile relays and interconnects to the State Microwave System to provide statewide coverage. 3.c Local Radio System . Details on local radio capabilities are provided in Attachment A-3-A, Local Radio Systems. 3.d Telephone (1) Common carrier telephone service is available to support all emergency systems. (2) The National Warning System (NA WAS) is a nationwide attack warning dedicated landline system which provides two-way voice communica- tions between Federal, State, and Local Warning Points. Details on the system are provided in Enclosure A-4, Alerting and Warning. 3.e Teletype The California Law Enforcement Telecommunications System (CLETS) has 900 terminals in California and serves all cities and counties. 4. Communications Support The following are sources of communications support to local emergency operations, with support being dependent upon the type and magnitude of the emergency. . A-20 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN 4.a California Office of Emergency Services OES has two mobile command complexes, each consisting of a communications van, an operations van, a command van, and a generator to provide power. One complex is stored at Los Alamitos and the other at the OES Headquarters in Sacramento. Their primary purpose is to provide initial communications from the disaster area to OES Headquarters and act as a collection point for damage assessment information until more sophisticated communications are established and/or restored. These complexes are equipped for operation on each of the major state radio communications systems, the satellite systems, various mutual aid radio systems and RACES. Radio operators must be provided by the responsible agency. 4.b California National Guard (CNG) The CNG has an assortment of communications capability, with limited day-to- day in-place systems. Most communications serve their own operating forces. It has some reserve capability. 4.c Radio Amateur Civil Emergency Service (RACES) RACES operates on radio amateur frequencies by authority of the FCC in support of emergency communications. RACES can augment existing systems, substitute for damaged or inoperable systems, and establish communications links with otherwise inaccessible areas. 4.d Citizens Band Radio Citizens Band Radio operators can participate in civil defense activities on a voluntary basis under the direction of civil defense authorities. 5. Policies and Procedures 5.a Since there are few uncommitted communication resources, existing day-to-day systems should be considered as all that will be available in an emergency. Emergency reserve equipment is for increased operating requirements of the owner and cannot be readily diverted to other agencies. Generally, even if made available, this would be impractical for technical reasons such as frequency or antenna mismatch. 5.b During a STATE OF WAR EMERGENCY, privately owned radio systems, equipment, and facilities, subject to approval by the licensee, will generally be used to support the emergency activities of field forces not already linked to EOCs. 5.c Communications systems installed at or controlled from EOCs will normally be used to support the field activities of the various emergency services which make up emergency organizations. Other available communications systems will be used to provide links to nearby jurisdictions or to higher levels of the Statewide Emergency Organization. Communications systems in EOCs will include radio systems licensed to jurisdictions. Such radio systems are A-2I ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN augmented in an emergency by radio systems licensed to other agencies of government, to private . industry, and to individuals. 5.d Operators of communications equipment will be provided by those agencies regularly using licensed systems. Communications Officers will provide operators for communications equipment which augments regular capabilities, and will also provide personnel to service and maintain communication equipment and facilities. 5.e The EAS will be used, to the maximum extent possible, for the dissemination of emergency information, advice, and action instructions to the general public. 5.f RACES will be assigned to back up any of several services in case regular communications paths become inoperative. Special consideration will be given to using RACES to support disaster medical care and emergency public information operations. Attachment: A-4-A Local Radio Systems . . A-22 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Attachment A-4-A, Enclosure A-4 LOCAL RADIO SYSTEMS 1. General The City of Dublin Emergency Operations Radio System consists of those radios which are necessary to gather information required to become and stay informed of the situation and to control the activities of services within the City. Those services which have the capability to control their operating elements by radio will continue to exercise that control. The respective Service Chief will be kept informed, by radio, of ongoing activities and the extent of commitment of available resources. This information will serve two purposes at the City's Emergency Operations Center (EOC). It will provide the basis for performing continuing situation analysis of conditions in the City and will serve as the basis for the Service Chief to make decisions on use of limited resources. Service Chiefs will provide and train the radio operators who staff the service radios in the EOC. 2. Specific Situation . The following radio systems are (or will be) available within the EOC: City EOC to Alameda County EOC: will operate for the initial period of the disaster on the law enforcement channel (800 MHz) iftelephones are unavailable. This channel will be used to provide status reports between the City EOC and the County EOC and to request assistance. Law Enforcement Network: operates on several channels. Channels are used for the countywide dispatch and control of Law Enforcement service mobile units on an area basis. City of Dublin Police Services wil continue to use its 800 MHZ frequencies. They will be used by the Law Enforcement Service Chief to keep the EOC informed on developments within his/her service. (NOTE: The main dispatch will remain with ALCO, the EOC will have a radio set-up for transmission to the dispatch operator.) Fire Service Network: will operate through ALCO dispatch between Dougherty Regional Fire Authority and the County EOC. Dougherty Regional Fire Authority will continue to use its 800mhz frequencies. They will be used by the Fire Service Chief to keep the EOC informed on developments within his/her service. (NOTE: The main dispatch will remain with ALCO, the EOC will have a radio set up for transmission to the dispatch operator.) . Radio Amateurs Civil Emergency Services (RACES): will provide a variety of communication services in the bands covered by their radios. They will provide communications from the cities to the county, to the state and regional offices as well as A-23 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN communications to hospitals and other places as needed. This service will provide the . communication flexibility not available with the established communications networks. Operators will be requested to copy all messages to the EOC on standard message forms. In addition, the operators will be required to monitor all traffic on their frequency and to extract information which is needed to construct a picture of activities within the City even though the message might not be sent specifically to the EOC. This information will be transcribed to message forms and provided to the Situation Analysis Section. . . A-24 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure A-5 ALERTING AND WARNING I. General Warning is the process of alerting governmental forces and warning the general public to the threat of imminent extraordinary danger. Dependent upon the nature of the threat and the population group at risk, warning can originate at any level of government. Success in saving lives and property is dependent upon timely dissemination of warning and emergency information to persons in threatened areas. The National Warning System (NA WAS) is a nationwide attack warning system developed to accomplish this task in a war emergency. For major peacetime emergencies, portions of the NA WAS system can be used, augmented by state and local systems as appropriate. 2. Attack Warning System 2.a National Warning System (NA WAS) NA WAS is a dedicated wire-line system which provides two-way voice communi- cations between Federal Warning Centers, states' Warning Points, and local Warning Points. The system in California consists of four elements: (1) NA WAS, Federal-California link. (2) NA WAS, State-County Warning Points circuits. (3) County-City warning systems. (4) Local community attack warning devices, such as sirens, horns, or whistles. 2.b NA WAS, Federal The system may be activated nationally from two protected federal facilities: (1) National Warning Center (North American Air Defense Command, Colorado Springs, Colorado). (2) Alternate National Warning Center (Olney, Maryland). 2.c NA WAS, State of California California ties into the national system with a primary drop-out (State Warning Point) at the State Office of Emergency Services (OES) Headquarters in Sacramento. Circuits then extend to 45 A-25 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN County Warning Points (see the figure on the following page for the California Portion, National . Warning System). The California Highway Patrol Headquarters in Sacramento serves as the Alternate State Warning Point. Both federal and state circuits are monitored 24 hours a day at the OES Warning Center, the Alternate State Warning Point, and each of the local Warning Points. The 13 counties not on this system will receive warning via other means (normally over the California Law Enforcement Telecommunications System (CLETS). 2.d County-City Warning Systems In order to disseminate warning from the County Warning Points to the City of Dublin, local communications channels are normally used. Although the State Warning Point will relay warnings over the CLETS, it is usually more expeditious for cities to arrange with the county Warning Points on NA WAS for further relay of the information within the county. This is normally via local Public Safety communication channels or, in some instances, telephone. (See Attachment A-5-A, Local Attack Warning System.) 2.e Warning Devices The City of Dublin is responsible for warning the populace of the jurisdiction. This is normally . accomplished through the use of warning devices, such as sirens, whistles, or horns, either strategically located within the community or mounted on official vehicles. The warning devices are normally activated from a point staffed 24 hours a day. 2.f Dissemination of Attack Warnings The Federal Warning Centers disseminate warning information to State Warning Points over NA WAS. State Warning Points disseminate the information they receive over NA WAS to the local Warning Points. In addition, state agency radio systems, teletype, and telephone circuits are used to ensure maximum dissemination. Each local Warning Point further disseminates the warning over local Public Safety communications channels. 2.g Alerting and Warning Signals (I) Attention or Alert Signal The ATTENTION or ALERT signal is a 3 to 5 minute steady tone on sirens, horns, or other devices. The ATTENTION or ALERT signal shall mean: "An emergency situation exists or is imminent. Listen to your local or area radio or television station for essential emergency information." Use of this signal is optional; it may be authorized by local government to get public attention in times of emergency. . (2) Attack Warning Signal A-26 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . The ATTACK WARNING signal is a 3 to 5 minute wavering tone on sirens, or a series of short blasts on horns or other devices, repeated as often as indicated over the National Warning System or as deemed necessary by local government authorities. The ATTACK WARNING signal indicates that an actual attack against this country has been detected. THIS SIGNAL WILL BE USED FOR NO OTHER PURPOSE AND WILL HAVE NO OTHER MEANING. Everyone should take immediate protective action and listen to the area Emergency Alert System radio station for subsequent instructions. This signal is appropriate for the initial attack warning and such subsequent attack warnings as may be required. (3) Testing Local Warning Systems With prior public notice, local warning devices may be tested to assure that they are operating properly and that the emergency warning signals will be recognized by the public. 3. Peacetime Emergency Warning Systems . 3.a Emergency Conditions and Warning Actions Methods of warning state and local governments of specific emergency conditions are described below: (I) Seismic Sea Wave (Tsunami) The NA WAS is an integral part of the Tsunami alerting system. Reports of major earthquakes occurring at any point in the Pacific Basin, which may generate seismic sea waves, are transmitted to the Honolulu Observatory for evaluation. The Observatory Staff determines action to be taken and relays it over the NA WAS circuits to inform and warn West Coast states. The State NA WAS circuit is used to relay the information to local Warning Points in coastal counties. This same information is also trans- mitted to local jurisdictions over appropriate radio systems, teletype, and telephone circuits to ensure maximum dissemination. . A-27 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN CALIFORNIA PORTION, NA TIONAL WARNING SYSTEM (NA WAS) CALI FORN IA O!:S. REGION I OES. LOS ANGELES EOC San Luis Obispo Santa Bat"bara Ve-ntura Los AnteIes Or-ante NYS - Los AnKeles FEDERAL EMERGENCY KANAGEK!:NT AGENCY REGION NllfZ SAN FRANCISCO CA. California Offico of E~orKency Sorvico. Seer-ament-a, CAo Alt.: CA. Rl hva Patrol Sacramento CAL I FORNIA OES REGION II YOUNTVI LLE. EOC ALT.: O!:S. PLEASANT HILL Del 1I0rte Humboldt Mendocino .. Lake Sonoma Napa Harin Solano Contra Costa Alameda o Proposed San Mateo Santa Cruz Santa Clara . San Benito Monterey San Francisco DOE - Li vermo'C"e DOE - Oakland NWS - San Franci5co CALIFORNIA OES R!:GION III OES. REDOING Siskiyou .. Modoe Shasta .. l.assen Tenama .. PlumOl.!I .. Clenn Butte .. Colusa Sutter .. Sierra Yuba CALIFORllIA OES REGION IV DES. SACRAI1ENTO * Trinity Nevada Placer El Dorado Sacramento .. Amador San Joaquin * Calaveras * Alaine Stanislaus n.o lumn. Yolo ALTERNATE NATIONAL WARNING CENTER OLNEY KARYLAllD CALIFORllIA OES REGION V DES. FRESNO EOC Kereed .. Mariposa KAdera Fresno Kin&s Tula['e Kern . CALIFORNIA OES REGION VI . SAN BERNADINO Kana tnyo San Bern Rivet"sidt. San Die;o Impedal . A-28 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN A Tsunami Watch Bulletin is issued if an earthquake has occurred in the Pacific Basin and could cause a tsunami. A Tsunami Warning Bulletin is issued when an earthquake has occurred and a tsunami is spreading across the Pacific Ocean. When a threat no longer exists, a Cancellation Bulletin is issued. (2) Flood A flood emergency is normally preceded by a buildup period which permits marshalling of forces as required to combat the emergency. During the buildup period, OES cooperates with the National Weather Service and the State Department of Water Resources by relaying pertinent weather information and river bulletins to local government officials in the affected areas. OES receives this information over selected circuits and relays it to OES Regions via the OES private line teletype system and to local governments via CLETS. (3) Fire Initial warnings of major conflagrations are normally issued by the affected area through the Operational Area and/or OES Regional Fire Coordinator, using whatever means of communications are appropriate and available. Requests for mutual aid follow the same channels. (4) Earthquake Earthquakes occur without warning. OES could receive notification of an earthquake, as well as subsequent information, including damage reports, from various sources, such as: (1) University of California Seismological Observatory, Berkeley (2) OES Regional Offices (3) Local Governments (4) F ederaVState agencies (5) Honolulu Observatory. The information may be received via NA WAS, radio, teletype, and/or telephone, and would be further disseminated as appropriate, using any or all of these means. The State Warning Center has a seismic alarm system that activates during earthquakes, prompting duty personnel to investigate the disturbance. (5) Other Emergencies Warning and/or information concerning emergencies other than those cited above is disseminated using any appropriate system(s). A-29 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN 3.b Local Alerting, Notification, and Warning System The local system for alerting the Emergency Management Staff, governmental forces, and supporting private organizations, is depicted in Attachment A-5-B, Local Alerting and Notification System. The system for warning the public is depicted in Attachment A-5-C, Local Peacetime Emergency Warning System. Attachments: A-5-A Local Attack Warning System A-5-B Local Alerting and Notification System A-5-C Local Peacetime Emergency Warning System A-30 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment A-5-A, Enclosure A-5 LOCAL ATTACK WARNING SYSTEM In the event that the United States is attacked, Alameda County Sheriff and the Office of Emergency Services should receive advanced notification over the NA WAS system. The NA WAS radio is located in Sheriff Dispatch with a receiver in the Office of Emergency Services. The County will notify emergency service personnel in the City of Dublin. As necessary, the City will initiate actions to warn the public. The County Emergency Relocation Plan will be put into effect if there is sufficient time to evacuate the population. In the event that there is not sufficient time to implement the Relocation Plan, the EAS radio stations will be requested to make appropriate announcements to the public. There is no Air Raid Warning System in the County. A-3I ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment A-5-B, Enclosure A-5 LOCAL ALERTING AND NOTIFICATION SYSTEM Neither the City of Dublin nor Alameda County has a centralized alert/notification system. Therefore, if there is a requirement to notify the public concerning a local, peacetime or general emergency situation, the county will notify the City of Dublin Police Department and Dougherty Regional Fire Authority to make the notification to the public using portable loud speaker systems. If the situation warrants and time allows, the Emergency Alert System will be requested to make appropriate public announcements. A-32 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment A-5-C, Enclosure A-5 LOCAL PEACETIME EMERGENCY WARNING SYSTEM The City of Dublin does not have a centralized warning system. Therefore, if there is a requirement to notify the public concerning a local, peacetime emergency situation, the City will request the Police Department and Dougherty Regional Fire Authority to make the notification to the public using portable loud speaker systems. If the situation warrants and time allows, the Emergency Alert System will be requested to make appropriate public announcements. A-33 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure A-6 . SITUATION ANALYSIS AND REPORTING I. Introduction A major problem following a disastrous event is collecting and analyzing information on the nature, severity, and extent of damage, and reporting the results through established channels. The information will provide officials a logical basis for their response decisions. 2. Concept of Operations Following a disaster, local field units will promptly conduct a rapid reconnaissance of affected areas to determine the extent of damage and will report the information to local officials. In large scale multijurisdiction disasters (Level III), this information should first be collected at the City of Dublin, Emergency Operations Center (EOC) and forwarded to Alameda County Operational Area EOC. At the Operational Area it will be consolidated with other jurisdictional details. The information will then be reported to the Regional Office of Emergency Services (OES) Mutual Aid Region, or State Coordination Center, when activated, where it will be further consolidated and reported to State OES Headquarters. Reports will be utilized to determine the distribution and severity of damage and will provide the basis for initiating the emergency response and mutual aid . support. Where required, these actions will be followed by a detailed assessment of damage, of both the public and private sector, with the estimates (in dollar amounts) serving as the basis for the Governor's proclamation of a STATE OF EMERGENCY or the Governor's request to the President for a declaration of an EMERGENCY or MAJOR DISASTER. As required, this same information will serve as a basis for the allocation of state funds under the State Natural Disaster Assistance Act and/or the application of Federal disaster relief programs, the latter of which would be appropriate in the event of a Presidential declaration. 3. Policies and Procedures 3.a Disaster Intelligence In a major disaster there are three kinds of disaster intelligence required: (1 ) Information necessary to determine operational problems and immediate needs of the victims. In the Immediate Impact Phase this information is the most important, and an overriding priority will be given to its collection. Collection of category 2 and 3 information (discussed below) will not be allowed to interfere with the determination of this category. . A-34 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN (2) Specific information on dollar amounts, economic impact, etc., which is collected in order to permit the Governor to request a declaration from the President under the provisions of the Federal Disaster Relief Act of 1974 (Public Law 93-288). The collection of this information is important but must not be accomplished until the needs of 1 above have been satisfied. (3) Information, in sufficient detail, which will be necessary to properly plan for both short and long-range recovery. In the beginning, this item will have the lowest priority; however, it will assume the greatest importance once priorities 1 and 2 have been discharged. 3.b Reconnaissance An immediate reconnaissance of the area will provide a description of the situation which can then be evaluated and provide a determination as to general need and course(s) of action to be taken. Such reconnaissance will normally be conducted as follows: (I) Ground Surveys Local damage reconnaissance will usually be accomplished through ground surveys and will require the observation and reporting of damage, casualties, status of risk areas, and other facts necessary for executive decision. This activity should include the inspection and reporting of the status of key facilities (e.g., utility substations, hospitals, etc.) which are essential to public welfare and safety. It should be followed up by processing and forwarding applicable information through established channels. (2) Aerial Reconnaissance Where capabilities exist and conditions permit, a rapid means of determining general damage levels can be provided through aerial reconnaissance. The following guidelines apply to the use of this method: (a) Damage assessment efforts will be expedited with aerial reconnaissance missions, using photographic and photogrammetric techniques where possible. All information obtained by aerial reconnaissance should immediately be provided to city and county governments. These actions are essential, since relevant emergency operations cannot be effectively undertaken until damage reports have been interpreted. (b) Where possible, aerial reconnaissance missions will be initiated at the county level, using locally available aircraft. Flights should be coordinated with the OES Mutual Aid Region to avoid duplication of mission assignments. If local aircraft are not available, a request will be submitted to the OES Mutual Aid Region for support. A-35 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN (c) If no means of communication is available with known or suspected damaged . areas, then the staff of the county will initiate aerial reconnaissance missions. If this cannot be done, State OES will request such services from adjoining counties or the State Departments of Transportation (Division of Aeronautics), Fish and Game, and the California Highway Patrol, or the Civil Air Patrol. 3.c Situation Reporting Following the initial area reconnaissance, a series of reports will be required in order to provide detailed information to the various levels of government. Reports of damage concerning the City of Dublin will be compiled at the City EOC. They will identify the area being reported on to include observed damage. Where no damage is observed, negative reports will be submitted. They will normally be submitted through channels and will consist of the following types of reports: (I) Flash Reports The first series of reports to be submitted, through channels, to the OES Headquarters in Sacramento will be Flash Reports. These will be verbal reports with the first being submitted as quickly as possible following a disaster. (2) Situation Reports . A more refined and detailed Situation Report will be prepared and submitted through channels every two hours, or as requested. This report will define affected areas, identify closed roads and highways, estimate the number of casualties, and provide other essential information. Reports will provide, as a minimum, the information contained in Attachment A-6-A, Situation Report Form. (3) Detailed Reports Following the Situation Reports, government at all levels will require more detailed information, particularly that resulting from damage estimates and analysis. This type of information would also materially assist the state and federal governments in determining the exact situation. The information should include: the total numbers of dead and injured; the amount of damage to both public and private facilities; and the type and relative priority of needed assistance. This information will be provided, along with a proclamation of a LOCAL EMERGENCY, if a request is made for the Governor to proclaim a STATE OF EMERGENCY. 3.d Damage Assessment (1) To support claims for public and private property losses under state and federal disaster recovery programs, the jurisdiction will, as early as possible, conduct a . A-36 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN detailed assessment of damage to both the public and private sector and submit reports to the OES Mutual Aid Regional Office. (NOTE: Requests for assistance under the State Natural Disaster Assistance Act must be accompanied by damage assessment information relative to public real property, excluding public property used solely for recreational purposes.) (2) Damage assessment should be conducted through "at the scene" surveys by teams of qualified local inspectors representing both the public and private sectors. Where required, these local teams will be augmented by inspectors from appropriate state and Federal agencies. (NOTE: Costs related to damage assessment are not reimbursable under existing disaster relief laws.) (3) Individual Assistance damage assessment relates to estimates of damage to the private sector. Included are damages to homes, businesses, farms, possessions, and other improvements. ~ Assistance damage assessment involves damage to public facilities (public buildings, sewer facilities, bridges, roads, public schools, etc.). Included in this category are costs associated with emergency actions related to search and rescue, medical care, emergency shelter, feeding, relief, and rehabilitation. (4) Complete details relative to the overall scope of damage assessment, to include forms, procedures, etc., are included in the State Disaster Assistance Procedural Manual (published and issued separately). Attachment: A-6-A Situation Report Form A-37 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment A-6-A, Enclosure A-6 SITUATION SUMMARY REPORT FORM Reporting Jurisdiction Date/Time EVENT: 1. Situation Assessment a. Areas affected/threatened b. Current c. Prognosis II. Major Incidents III. Major Problems IV. Response/Recovery Priorities V. Projected Requests for Resources/Support VI. Date/Time of Next Report Attachments: Attached 1. Map( s) - areas affected/threatened 2. Status Reports 3. Proclamations To follow Dateffime A-38 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure A-7 EMERGENCY PUBLIC INFORMATION I. Purpose This enclosure establishes the Emergency Public Information (EPI) Organization and prescribes procedures for: o The rapid dissemination of accurate instructions and information to the public during periods of emergency. o Response to media inquiries and calls from the public. o Establishment of a Media Center near the Emergency Operating Center (EOC) for use by representatives of the print and electronic media. o Establishment of an On-Scene Public Information Team at the site of the incident. 2. Assumptions During emergency situations: o The general public will demand information about the emergency situation and instructions on proper survivaVresponse actions. o The media will demand information about the emergency. The local media, particularly radio, will perform an essential role in providing emergency instructions and status information to the public. Depending on the severity of the emergency, or the media's conception of the severity of the emergency, regional and national media will also demand information and may play a role in reassuring (or alarming) distant relatives of disaster victims. o Depending on the severity of the emergency, telephone communication may be sporadic or impossible. Local and regional radio/television stations without emergency power may also be off the air. o Demand for information will be overwhelming if sufficient staff is not provided and if staff is not trained. 3. Concept of Operations A-39 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN EPI activities during emergencies are summarized below for each period/phase. Actions to be . taken by the City of Dublin Public Information Officer (PIO) and EPI Staff are provided in detail in Attachment A-7-A, Public Information Officer Checklist. 3.a Pre-Emergency Period Normal Preparedness Phase During this phase, emphasis will be placed on preparing and maintaining plans, Standing Operating Procedures (SOPs), checklists and contact lists; developing sample news releases, radiorrv messages, emergency instructions, periodic status reports, etc., requiring only the particulars to be inserted; and on organizing and training EPI Staff. Increased Readiness Phase Increased readiness actions will include alerting staff and reviewing and updating plans, SOPs, checklists and contact lists, as well as reviewing, updating, and completing pre-prepared radiorrv messages, news releases, emergency instructions, etc. There may be a need to respond to inquiries from the media and public. 3.b Emergency Period During all emergency operations, the City of Dublin PIO will serve as the dissemination point for all media releases. Other agencies wishing to release information to the public must coordinate through the PIO. . Pre-Impact Phase EPI functions during this phase will involve warning the public of an imminent hazard and providing instructions on protective actions to take to avoid the hazard or reduce its impact. EPI Staff will be fully mobilized, and emergency instructions/information will be disseminated to the public in the following priorities (see Attachment A-7-B, Emergency Public Information Priorities, for details): (1) Lifesavinglhealth preservation instructions. (2) Emergency status information. (3) Other useful information. Immediate Impact Phase During this phase, the EPI Organization will be fully mobilized and emergency instructions/information will be provided to the public in the above priorities. The Media Center will be opened, and the On-Scene Public Information Team will be dispatched, if . deemed appropriate. A-40 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Sustained Emergency Phase During this phase, applicable EPI will continue to be released, along with damage assessment figures when available. 3.c Post-Emergency Period (Recovery) During this period, appropriate information will continue to be released, particularly on the restoration of essential services, travel restrictions, and assistance programs available. When time allows, actions taken during the emergency will be assessed and the EPI Plan and checklist will be revised as necessary. 4. California Emergency Public Information System The California Emergency Public Information System includes the City of Dublin, Alameda County Office of Emergency Services (OES), OES Mutual Aid Region, State and Federal PIOs and public information representatives from private agencies. The scope of the emergency will determine how many levels of the system become actively involved in EPI release. City and County PIOs will release EPI locally and will provide status information to PIOs at the next higher level of government. They should coordinate in advance with the public information representatives of local private agencies such as the American Red Cross, Salvation Army, and utility companies, so that mutual needs may be fulfilled during emergencies. When the OES Emergency Public Information Organization at the OES Headquarters in Sacramento is activated, PIOs will be assigned to the affected OES Mutual Aid Region(s) to gather status information from local jurisdictions and provide it to the State OES PIO. Mutual Aid Region PIOs may reply to media calls, and will relay information from the state and federal levels to local PIOs. The State OES PIO will summarize the disaster situation for the media and report on state agency response activities. The State OES PIO will also establish statewide Emergency Alert System (EAS) programming, keep the Federal Emergency Management Agency (FEMA) PIO informed of developments, and provide EPI Staff support to local jurisdictions on request. The State OES PIO will coordinate news releases pertaining to a particular jurisdiction with that jurisdiction PIO PRIOR to dissemination to the news media. When prior coordination is not feasible, the local PIO will be informed at the earliest possible opportunity. The FEMA PIO will provide information on federal response efforts and federal assistance programs and may provide EPI Staff support to the state on request. The federal government determines nationwide ABS programming. 5. EPIOrganization A-4I ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN The Emergency Public Information Organization will be supervised by the PIO or alternate. The . organization will function on a 24-hour basis during emergencies and will be divided into four elements: Emergency Information/Rumor Control Section; Nonemergency Information/Visitor Control Section; On-Scene Public Information Team; and Administrative Support Section. (See details in Attachment A-7-C, Emergency Public Information Organization.) 6. Communications The City of Dublin will rely on commercial telephone for dissemination of information to the media and for responding to direct public inquiry. The PIO should ensure that sufficient telephone circuits are installed in the Emergency Information/Rumor Control Section area to handle incoming calls (at least three lines for media inquiry only) and in the Media Center to allow the media to relay information. The PIO should arrange for at least one unlisted, outgoing line, not in rotary, for his/her exclusive use during disasters. (The PIO may choose instead to request the telephone company to institute line load control, i.e., switch certain lines to outgoing only, during disasters.) The telephone/telecopier will be used to coordinate with PIOs in other affected jurisdictions and at other government levels. Should telephones be out of service or unavailable (as will be the case of the On-Scene PIO Team), the Radio Amateur Civil Emergency Service (RACES) will be used for communicating EPI messages. Provisions for this support will be made in advance and a list of trained RACES operators maintained. The City of Dublin will request activation of local EAS stations following established EAS procedures (see Attachment A-7-F). . Local commercial radio is the most rapid means of communicating emergency information to the public; however, EPI may need to be disseminated in a number of ways, including: o Regional commercial radio stations whose signals reach the stricken area (if local stations are off the air). 0 Television stations (including cable). 0 Newspapers. 0 Special EPI supplements to newspapers. 0 Leaflets distributed by volunteers. 0 Public safety loudhailer. 0 Personal contact. 7. Media Access Privileges 7.a Ground Access . A-42 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN California Penal Code Section 409.5 (see extract in Attachment A-7-D, Media Access Regulations) permits access by accredited reporters to areas which are closed to the public during disasters. The California Peace Officers' Association suggests that "In general, authorized members of the news media are to be permitted free movement in the area as long as they do not hamper, deter, or interfere with the law enforcement or public safety functions". * If access restrictions for the media are unavoidable in the opinion of the authority in charge of the incident!disaster, a "pool" system may be established. Reporters on-scene should be permitted to select one representative from each medium (radio, television, newspaper, wire service) and from each level of coverage (local, regional, national, international) to be escorted into the area. Reporters will then share information, photographs, and video/audio tape with other accredited reporters. If access by the media must be denied or restricted for any reason, a complete explanation must be given. 7.b Air Access Federal Aviation Administration Regulation 91.91 (see extract in Attachment A-6-D) covers temporary flight restrictions during incidents/disasters and sets forth procedures which pilots of media and other aircraft must follow. Permission to fly over incident sites may be denied if such flights will pose a significant safety hazard to the general public. Attachments: A-7-A A-7-B A-7-C A-7-D A-7-E A-7-F Public Information Officer Checklist Emergency Public Information Priorities City of Dublin Emergency Public Information Organization Media Access Regulations Emergency Public Information Contacts Emergency Alert System Procedures * Law Enforcement Media Relations Model Policy Manual, California Peace Officers' Educational Research and Training Foundation, 1982, p.8. A-43 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment A-7-A, Enclosure A-7 . PUBLIC INFORMATION OFFICER CHECKLIST Below are suggested actions to be taken by the Public Information Officer (PIO) and/or Emergency Public Information (EPI) Staff during the various emergency periods and phases. Additions or deletions may be made depending on the local situation. I. During all Periods and Phases o Ensure that all information is clear, concise, confirmed, and approved by appropriate authority before release to the media or public. Do n.Qt release unconfirmed information or speculate on the extent of the emergency, despite repeated urging by reporters to do so. Never hesitate to say, "I don't know but I'll find out". o Monitor published and broadcast EPI for accuracy. Correct serious misinformation whenever possible. o Provide sufficient staffin~ and telephones to efficiently handle incomin~ media and public calls and to ~ather status information. . o Provide information to the public according to the priorities listed in Attachment A-7-B, Emergency Public Information Priorities. o Ensure that official spokespersons are thoroughly briefed about all aspects of the emergency situation. o Keep the Emergency Services Director informed of all actions taken or planned. o Keep PIO's in other jurisdictions and at other government levels apprised of information released. o Maintain an EPI release log and a documentary file of all information, instructions, and advice released to the public. 2. Pre-Emergency Period 2.a Normal Preparedness Phase o Prepare and add supporting documents, SOPs, checklists, and sample EPI materials as necessary to fully complement and complete the City of Dublin EPI Plan. . o Review plan periodically and update it as changes occur. A-44 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Assign EPI Staff and conduct training exercises on a regular basis. Consideration should be given to training more personnel than required in case the primary EPI Staff, particularly the PIO, are injured 'or are unable to report for duty. o Coordinate with community PIO's and invite them to supplement EPI Staff during emergencies, if possible. o Coordinate with private response agency PIO's (American Red Cross, Salvation Army) and utility companies so that mutual needs may be fulfilled during emergencies. o Ensure that response personnel are aware of the need to promptly inform EPI Staff of all response actions taken durin~ emer~encies, and the necessity to provide a spokesperson for the media. o Maintain media contact lists (see Attachment A-7-E, Emergency Public Information Contacts). Maintain working relationships with local media representatives and share with them the details of this plan and their responsibilities under this plan. Determine media accreditation and visitor control procedures in coordination with fITe/law authorities and the Emergency Services Director. o Maintain working relationships with PIO's in other jurisdictions and at other government levels. Maintain telephone contact lists (see Attachment A-7-E). o Ensure that all agencies in the City of Dublin are aware that they must coordinate release of emergency information through the PIO. o Periodically review Emergency Alert System (EAS) procedures. Develop stock messages with blanks that can be filled in quickly during emergencies. o Prepare generalized survival and self-help information for each potential hazard. 2.b Increased Readiness Phase Review and update this plan. o Alert EPI Staff to the situation and make tentative shift assignments. Alert Radio Amateur Civil Emergency Service (RACES) Team. o Arrange for inspection and installation of communications equipment and other supplies/equipment necessary for EPI functions, including television, radio, maps, automatic telephone answering equipment (if available), display charts, and status boards. o Respond to media and public calls. A-45 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Review appropriate stock of EPI material, including EAS messages. . o Review EPI priorities. o Make initial contact with PIO's in other jurisdictions and at other government levels. 3. Emergency Period 3.a Pre-Impact Phase o Fully mobilize the EPI Organization, determine shift assignments, and brief EPI Staff on the current situation. o Request EPI Staff support from the County PIO or from among community PIO's, or arrange to hire temporary personnel, as necessary. o Release emergency instructions/information to the public as necessary. (See Appendix A, Hazard-Specific Responses, for samples of releases to be made during specific emergencies.) o Release general survivaVself-help information as appropriate. o Release "media only" telephone numbers and public number. Respond to media/public calls. Record telephone messages for media and public hotlines and update as the situation changes. Release hotline numbers. . o Open Media Center if a number of reporters arrive in person at the Emergency Operating Center (EOC). 3.b Immediate Impact Phase The following checklist is intended to be complete for EPI response to emergencies that occur without warning. It includes tasks listed under other phases: o Fully mobilize the EPI Organization. Determine and inform staff of shift assignments. Brief current shift on status of emergency situation. Arrange for installation of communications equipment and other supplies/equipment necessary for EPI functions, including television, radio, maps, automatic telephone answering equipment (if available), display charts, and status boards. o Request EPI Staff support from the next higher level of government or from among community PIO's, or arrange to hire temporary personnel, as necessary. . A-46 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Dispatch On-Scene Public Information Team, if appropriate, to: establish Media Control Point near incident site; maintain liaison with Incident Commander/Emergency Manager; keep EPI/EOC Staff informed (by RACES) of situation; arrange interviews and media tours of the disaster area if such action will not hinder response efforts. o Determine the status of local media outlets and telephone service. Set up RACES information relay system for use by On-Scene Public Information Team and by EPI Staff if telephones are not in service. o Release emergency instructions/information to the public as necessary through the media using Media Contact List. Release appropriate general survivaVself-help information. Release "media only" telephone numbers. Record telephone messages for media and public hotlines and update as the situation changes. Release hotline numbers. o Follow EAS procedures if system is activated. o Respond to media/public inquiry. o Open Media Center. Maintain Media Center status boards and maps. Post hard copy of news releases. o Gather information on the emergency situation and response actions and maintain EPI status boards and maps. Monitor EOC status boards and resolve conflicts. (pIO should attend periodic EOC briefings and policy meetings.) o Consider additional methods of distributing emergency instructions as required. o Arrange media briefmgs/press conferences on a regular or "as needed" basis. Arrange for official spokesperson. Announce briefing times. Arrange media tours/filming (one crew at a time) of EOC and interviews with EOC spokesperson(s), if such action will not hinder response efforts. o Produce news releases as required. o If the State Office of Emergency Services (OES) is involved in response, make situation reports to OES Region PIO (three times per day) and provide hard copy of news releases (telecopy) for relay to State OES Headquarters. o Provide EPI in foreign languages as required. o Receive and handle non-emergency calls. Relay calls to other EOC Staff as appropriate. A-47 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Greet and badge VISItors. Conduct situation briefmgs for visitors. Arrange accommodations and transportation for official visitors and media as necessary. . o Work with the American Red Cross to release information on procedures for determining the status of relatives/friends in the disaster area. 3.c Sustained Emergency Phase o Perform all of the above tasks as applicable. o Release information about approved vantage points from which persons may view the destruction. In choosing viewing areas, the Emergency Manager should consider safety, traffic flow, and availability of parking areas. (Sightseers should always be discouraged, but, considering human nature, are unavoidable. Giving them an authorized place to go will help keep them away from hazard areas where they might be injured.) o Release damage assessment figures when obtained. o Periodically check information staff for signs of agitation or fatigue and reassign or relieve them if possible. . 4. Post-Emergency Period o Continue to release status information on request. o Accommodate state and federal information officers and assist them in releasing information on assistance programs if requested to do so. o Release information on restoration of utilities and any travel restrictions still in effect. o Gather all records kept during all phases of the emergency and prepare a chronological summary of all events, actions taken, inquiries made, and responses given. Collect newspaper clippings and TV videotapes, if available. o Survey EPI and EOC Staff and the local media for suggestions to improve EPI response procedures and this checklist in future emergencies. . A-48 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Attachment A-7-B, Enclosure A-7 EMERGENCY PUBLIC INFORMATION PRIORITIES 1. LifesavinglHealth Preservation Instructions 0 What to do (and why). 0 What llQ1 to do (and why). 0 Information (for parents) on status and actions of schools (if in session). 0 Hazardous/contaminated/congested areas to avoid. 0 Curfews. 0 Road, bridge, freeway overpass, and dam conditions, and alternate routes to take. 0 Evacuation: . Routes. Instructions (including what to do if vehicle breaks down). Arrangements for persons without transportation. 0 Location of mass care/medicaVcoroner facilities, food, safe water. Status of hospitals. 0 First aid information. 0 Firefighting instructions. 0 Emergency telephone number (otherwise request people not to use telephone). ~ to out-of-area media that people should NOT telephone into the area. Lines must be kept open for emer~ency calls. 0 Instructions/precautions about utility use, sanitation, how to turn off utilities. 0 Essential services available--hospitals, grocery stores, banks, pharmacies, etc. 0 Weather hazards (if appropriate). . 2. Emergency Status Information 0 Media hotline number. Public hotline number. A-49 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Description of the emergency situation, including number of deaths and mJunes, property damage, persons displaced. . o Description of government and private response efforts (mass care, medical, search and rescue, emergency repair, debris clearance, fire/flood fighting, etc.). o Any of the priority 1 information in summary form on a "nice to know" rather than "vital to know and act upon" basis. o Status of local Declaration, Governor's Proclamation, and Presidential Declaration. o Where people should report/call to volunteer. o How people in other areas can obtain information about relatives/friends in the disaster area (coordinate with Red Cross on release of this information). How disaster victims can locate family members. 3. Other Useful Information Usually this type of information will be released in the Post-Emergency Period because oflack of time and other priorities during other phases. . o StateIFederal assistance available. o Disaster Assistance Center opening dates/times. o Historical events of this nature. o Charts/photographs/statistics from past events. o Human interest stories. o Acts of heroism. o Historical value of property damaged/destroyed. o Prominence of those killed/injured. . A-50 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment A-7-C, Enclosure A-7 EMERGENCY PUBLIC INFORMATION ORGANIZATION Following is the suggested composition of the City of Dublin Emergency Public Information (EPI) Organization, to include responsibilities of each of its four elements. The City Public Information Officer (PIO) should amend or expand suggested responsibilities as applicable (see Attachment A-7-A, Public Information Officer Checklist). The PIO should also determine the minimum number of staff required for each element (for all three shifts) and list, under Staffing, the current job title of those individuals assigned to perform the stated functions. Community PIO's may be asked to supplement government EPI Staff if necessary. As soon as possible, after the onset of an emergency, the PIO will fully mobilize the EPI Organization, requesting additional staff support, and set up a Radio Amateur Civil Emergency Service (RACES) information relay system as necessary. When activated, the EPI Organization will be supervised by the City of Dublin PIO, or alternate. The organization should operate on a 24-hour basis, with staff members being assigned to three nine-hour shifts, with a one-hour overlap to allow for briefing. 1. Emergency InformationIRumor Control Section l.a Responsibilities o Rapidly release emergency instructions and information to the public through all available means. o Receive all calls coming into the Emergency Operating Center (EOC) over the public access lines, responding to those from the public and the media, and relaying calls to other EOC Staff as appropriate. (Media will be provided at least three telephone lines exclusively for their inquiries.) o Obtain periodic situation updates from EOC Staff members and maintain section status boards and maps. Make situation reports and provide hard copy of news releases to the Alameda County PIO. o Prepare news releases as requested by the PIO. o Update recorded telephone messages hourly or as situation changes. 1. b Staffing Include a Section Chief and two alternates (for coverage of all shifts). For extended operations, temporary hire personnel can be trained to answer routine media and public inquiries under supervision of the Section Chief or alternate(s). A-51 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN 2. Non-emergency InformationNisitor Control Section . 2.a Responsibilities o Receive and handle non-emergency calls. o Greet and badge all visitors to the EOC. (See Exhibit 4, Media Accreditation and Visitor Control Procedures.) o Conduct situation briefmgs for visitors, VIPs, and media; arrange for official spokesperson(s) and media tours of the EOC (one crew at a time). o Maintain situation boards and maps in the Media Information Center. o Provide escorts to accompany visitors into disaster areas. o Arrange accommodations and transportation for official visitors. o Assist Emergency Information/Rumor Control Section, as required. 2.b Staffing Include an assistant PIO and two alternates (for coverage of all shifts). . 3. On-Scene Public Information Team 3.a Responsibilities o Establish a Media Control Point in the vicinity of, but physically separated from, the incident site or Command Post. o Request media cooperation with "ground rules" established by Incident Commander/Emergency Manager. o Brief the media on the incident and on response actions underway. Names or other identification of casualties will not be released. o Maintain liaison with the Incident Commander/Emergency Manager to obtain latest information and remain current on the situation. o Arrange interviews and live camera shots with key personnel when requested by the media and when such requests can be accommodated without interfering with response operations. . A-52 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Keep the Emergency Information/Rumor Control Section and other EOC Staff apprised of the status of the emergency situation. (Communication shall be through RACES radio.) 3.b Staffing On-the-scene reporters will be handled by the Senior Police Officer or Incident Commander at the scene. If the media arrives before the Incident Commander, the responding officers will take necessary action to secure the scene and establish an area for the media to gather until the Incident Commander arrives. 4. Administrative Support Section 4.a Responsibilities o Provide administrative support (telephones, desks, typewriters, office supplies, copying and telecopy machines, clerical support) to all elements of the City of Dublin EPI Organization. o Provide foreign language translators and broadcasters as necessary. o Ensure that the Media Information Center is operational and maintained. o Arrange details of and equipment for press conferences and media briefings. o Assist the media in securing accommodations and transportation, if determined necessary by the jurisdiction PIO. o Assist other sections as required. 4.b Staffmg Staff includes an assistant PIO and two alternates (for coverage of all shifts). 5. EPI Staff Key EPI personnel will be designated prior to an emergency. During increased emergency stages, additional personnel may be located and appointed responsibilities which complete the staffmg in the above EPI sections. Some personnel may fill dual section positions. Exhibits: 1 - Emergency Public Information Organization Chart 2 - Emergency Public Information Staff A-53 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN 3 - Emergency Operating Center, Emergency Public Information Function 4 - Media Accreditation and Visitor Control Procedures 5 - Media Center 6 - EPI Release Log 7 - Status Boards 8 - Get-Away Kit for On-Scene Team A-54 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Exhibit 1, Attachment A-7-C EMERGENCY PUBLIC INFORMATION ORGANIZATION CHART Emergency Services Director Public Information Officer Emergency Information! Non-emergency information! Rumor Control Section Visitor Control Section I I Administrative On-Scene Public Support Section Information Team A-55 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Exhibit 2, Attachment A-7-C EMERGENCY PUBLIC INFORMATION STAFF Name * Office Work Telephone No. Home Telephone No. City Staff Lou Ann Texeira County Staff City Manager's 833-6653 Office of Emergency Services 667-7740 * (S) following name denotes Spanish speaking. A-56 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Exhibit 3, Attachment A-7-C EMERGENCY OPERATING CENTER EMERGENCY PUBLIC INFORMATION FUNCTION Depending on the size and nature of the emergency, all or part of the following tasks may be initiated: A. Establish a media center with telephone communications and present regular information sessions for the media. B. Assist media in gaining access to the disaster area to the extent feasible; establish credential system as required. C. In coordination with all elements of the emergency organizaiton, prepare and disseminate information and advisory announcements (see Attachments A-I-A, A-2- A and A-3-A to Appendix A-I). D. Keep workers at disaster sites fully informed. E. Establish and Information Control Center as required. F. Coordinate with outside Public Information Officers and resources (see Attachments in A-7-E). G. Maintain logs and records for post-disaster analysis, claims and historic record. A-57 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Exhibit 4, Attachment A-7-C MEDIA ACCREDITATION AND VISITOR CONTROL PROCEDURES The California Penal Code, Section 409.5 grants access to the media to closed or restricted areas during incidents and disasters. To allow easier access to the closed areas, the Emergency Public Information staff will provide temporary identification to all duly authorized representatives of any news service, newspaper, radio or television station or network. Visitor control on the EPI Media Center and on-scene will operate by a "pool" system. Reporters will be permitted to select one representative from each medium (Newspaper, radio, television, and wire service) and from each level of coverage (local, regional, national and international) to be escorted into the area. Visitor control procedures will include: 1. Greeting and identifying all visitors to the EOC. 2. Conducting situation briefmgs for visitors, VIP's and media; arranging for official spokespersons and media tours of the EOC (one crew at a time). 3. Maintaining situation boards and maps in the Media Information Center. 4. Providing escorts to accompany visitors into disaster areas. 5. Arranging accomodations and transportation for official visitors. A-58 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Exhibit 5, Attachment A-7-C MEDIA CENTER (Insert diagram here showing layout of Media Center and its location in relation to the Emergency Operating Center (EOC). Show location of desks, or tables, telephone jacks, electrical outlets, status boards, maps, as well as podium, P A System, and chalkboards for use during media briefings.) (NOTE: The Media Center should be near but separate from the EOC. Restrooms and water fountains for reporters should be available within the. Media Center or nearby. A larger area, with protection from the elements, and public telephones, if possible, should be available for media overflow. Parking areas should be available nearby.) A-59 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Exhibit 6, Attachment A-7-C EPI RELEASE LOG (24-Hr.) Date Time In* Out* Given Other By (Call Letters) Radio TV (Name) Newspaper News Service * T - Taped or live broadcast P - Phone report 0 - Office visit F - Field contact N - News release (indicate no.) A-60 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Exhibit 7, Attachment A-7-C STATUS BOARDS Following are suggested status boards to assist EPI Staff in releasing information to the news media. The City of Dublin PIO should review the suggested boards and include as many as practicable, considering space restrictions. Maps of the disaster area and maps of local radiorrv broadcast coverage areas should also be on hand. Services Interrupted Private Damage ($) Public Damage ($) Mass Care Centers (#) Disaster Assistance Centers (#) Local Emergency Proclaimed Gubernatorial Emergency Proclaimed Presidential Declared Board #1 Dateffime Person: Dead Injured Displaced Destroyed Damaged Homes: Businesses: Destroyed Damaged Public Property: Destroyed Damaged DAMAGE SUMMARY a b d e* c Type: Major DisasterfEmergency * Indicate affected jurisdictions or areas. A-6I ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Board #2 TELEPHONE CONTACTS Name Agency Business Phone Residence Phone (DO NOT ALLOW TV FILMING OF THIS BOARD) Board #3 RESOURCES COMMITTED Date Agency Location Assignment Board #4 Dateffime TRANSPORTATION Type Roads Bridges/Overpasses Ait:ports Rail Other Closed Restricted Open A-62 . .. . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Board #5 Dateffime MEDICAL/HEAL THJMASS CARE Number Injuries Fatalities Hospitals Open Closed (List each hospital in jurisdiction) Number Casualty Collection Points Mass Care Centers Schools Status Hospitalized Number Treated and Released Type of Damage/Limitations Transferring Patients to Locations No. Persons Cared For Comments A-63 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Board #6 Dateffime UTILITIES Type Gas Electricity Water Telephone Other Disrupted? Area Cautions Board #7 VOLUNTEER SERVICES tt Organization Where to Call . A-64 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Board #8 Dateffime WEATHER STATUS Wind Direction/Speed Precipitation Humidity Temperature . Barometric Pressure Rainfall Last 24 hours Rainfall ~ 24 hours (est.) . A-65 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Exhibit 8, Attachment A-7-C . GET -AWAY KIT FOR ON-SCENE TEAM PIO's should have the following items in an easily accessible place for rapid transport to and use at the scene of an emergency.) · Maps of city and county (the county kit should include maps of all major cities within the county . Regional map (for multi-county emergencies) . Acetate map covers · Marking pens . Easel for display of map · ID vest and/or hat (Day-Glo) · Battery-powered P A system (lectern and microphone) . Ruled pads or steno notebooks . . Pens and pencils · Scotch tape/masking tape . Scissors · Easel with blank flip pad · EPI checklist and telephone contact list · Sign (Day-Glo) "All Media -- Please Report Here" · Lighting for night operations · Cassette recorderlblank tapes (battery-operated) to record all briefings to the media as well as data from the Incident Commander/Scene Manager . Sign-in sheets for media · Blank press passes, if appropriate (coordinate with law authorities) . DOT 1990 Emergency Response Guidebook, "Guidebook for Hazardous Materials Incidents," DOT P 5800.5 . A-66 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment A-7-D, Enclosure A-7 MEDIA ACCESS REGULATIONS The following are extracts from Government Codes and Regulations relating to the granting of access to the media to closed or restricted areas during incidents and disasters: California Penal Code Section 409.5 Power of peace officers to close areas during emergencies; Entering or remaining within area as misdemeanor; Exception as to newspaper representatives, etc. (a) Whenever a menace to the public health or safety is created by a calamity such as flood, storm, fire, earthquake, explosion, accident or other disaster, officers of the California Highway Patrol, California State Police, police departments or sheriffs office, any officer or employee of the Department of Forestry designated a peace officer by subdivision (f) of Section 830.3, and any officer or employee of the Department of Parks and Recreation designated a peace officer by subdivision (I) of Section 830.3, may close the area where the menace exists for the duration thereof by means of ropes, markers or guards to any and all persons not authorized by such officer to enter or remain within the closed area. If such a calamity creates an immediate menace to the public health, the local health officer may close the area where the menace exists pursuant to the conditions which are set forth above in this section. (b) Officers of the California Highway Patrol, California State Police, police departments, or sheriffs office or officers of the Department of Forestry designated as peace officers by subdivision (f) of Section 830.3 may close the immediate area surrounding any emergency field command post or any other command post activated for the purpose of abating any calamity enumerated in this section or any riot or other civil disturbance to any and all unauthorized persons pursuant to the conditions which are set forth in this section whether or not such field command post or other command post is located near to the actual calamity or riot or other civil disturbance. ( c) Any unauthorized person who willfully and knowingly enters an area closed pursuant to subdivision (a) or (b) and who willfully remains within such area after receiving notice to evacuate or leave shall be guilty of a misdemeanor. (d) Nothing in this section shall prevent a duly authorized representative of any news service, newspaper, or radio or television station or network from entering the areas closed pursuant to this section. A-67 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Federal Aviation Regulations . Subpart B - Flight Rules Section 91.91 Temporary Flight Restrictions a) Whenever the Administrator determines it to be necessary in order to prevent an unsafe congestion of sight-seeing aircraft above an incident or event which may generate a high degree of public interest, or to provide a safe environment for the operation of disaster relief aircraft, a Notice to Airmen will be issued designating an area within which temporary flight restrictions apply. b) When a Notice to Airmen has been issued under this section, no person may operate an aircraft within the designated area unless-- . 1) That aircraft is participating in disaster relief activities and is being operated under the direction of the agency responsible for relief activities; 2) That aircraft is being operated to or from an airport within the area and is operated so as not to hamper or endanger relief activities; 3) That operation is specifically authorized under an IFR A TC clearance; . 4) VFR flight around or above the area is impracticable due to weather, terrain, or other considerations, prior notice is given to the Air Traffic Service facility specified in the Notice to Airmen, and enroute operation through the area is conducted so as not to hamper or endanger relief activities; or, 5) That aircraft is carrying properly accredited news representatives, or persons on official business concerning the incident or event which generated the issuance of the Notice to Airmen; the operation is conducted in accordance with 91.79 of this chapter; the operation is conducted above the altitudes being used by relief aircraft unless otherwise authorized by the agency responsible for relief activities; and further, in connection with this type of operation, prior to entering the area the operator has filed with the Air Traffic Service facility specified in the Notice to Airmen a flight plan that includes the following information: (i) Aircraft identification, type and color. (ii) Radio communications frequencies to be used. (iii) Proposed types of entry and exit of the designated area. (iv) Name of news media or purpose of flight. (v) Any other information deemed necessary by ATC. . A-68 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment A-7-E, Enclosure A-7 EMERGENCY PUBLIC INFORMATION CONTACTS Exhibits: 1 - Media Contact List - Radio 2 - Media Contact List - Television 3 - Media Contact List - Print 4 - Response Organizations/Individuals 5 - Miscellaneous Services A-69 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN EBS Remote Studio/ 24-Hour Call Hours of Letters Frequency Operation Radio Stations (Local) Radio Stations (Regional) Exhibit I, Attachment A-7-E MEDIA CONTACT LIST - RADIO News Deadline Transmitter Newsroom Times Address News Director Telephone # *Common Program Control Station (EAS) S - Spanish programming only. Telephone # A-70 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Exhibit 2, Attachment A-7-E MEDIA CONTACT LIST - TELEVISION Hours of Call Letters Channel Operation Address Commercial Cable CTV 30 Varied S - Spanish programming only. P.O. Box 884 Pleasanton News 24-Hours Deadline Remote VansJ Newsroom Times Aircraft News Director Telephone # FAX:462-1540 A-7I ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Exhibit 3, Attachment A-7-E . MEDIA CONTACT LIST - PRINT 24-Hour Frequency of Newsroom Name Address Publication Managing Editor Telephone # Tri-Valley Herald 4770 Willow Rd Daily 734-8600 Pleasanton 94566 F AX:734-8043 Valley Times 127 Spring St. Daily 847-2121 Pleasanton 94566 FAX:847-2177 Independent 2219 First St. 447-8702 Livermore 94550 San Francisco 445 7th St. Daily 777-1111 Chronicle Oakland 94607 . News Services Associated Press United Press International S - Spanish . A-72 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Exhibit 4, Attachment A-7-E RESPONSE ORGANIZATIONSIINDIVIDUALS (List city/county/OES Region/state/community PIO's, RACES volunteers, ARC, Mennonite/Salvation Army PIO's, community service clubs, emergency services contacts, health and safety contacts, utility company contacts, etc.) Organization Name Telephone No. A-73 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Exhibit 5, Attachment A-7-E MISCELLANEOUS SERVICES Printing Plants The following businesses/newspapers/colleges have printing plants which could produce emergency flyers/handouts: Name Address Contact Person After Hours Telephone # Telephone # Acclaim Printing 7106 Dublin Blv. John Bevilaqua 829-7750 Select Press&Graphics 6398 Dougherty Rd, #27 Les Jacobs Translator Services 803-121O 449-3509(H) 417-9430(P) The following individuals/companies/colleges will translate emergency information into the indicated languages: Name Language Address Mter Hours Telephone # Telephone # A-74 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment A-7-F, Enclosure A-7 EMERGENCY BROADCAST SYSTEM PROCEDURES 1. Purpose The purpose of this document is to provide specific procedures agreed upon by the broadcast industry and the Bay Area counties local governments, which permit designated government officials to issue emergency information, waning and instructions to the general public in threatened or actual emergencies. 2. Authority Title 47 D.S.C. 151, 154 (1) and (0) and 303 (r); Chapter 1, part 73, Subpart G. Federe;U Communications Rules and Regulations, Radio Broadcast Services, Emergency Alert System (EBS) as pertains to day-to-day emergency operations. 3. Definitions A situation posing an extraordinary threat to the safety of life and property. Examples are: earthquakes, tidal waves, floods, tornados, hurricanes, high winds, icy conditions, heavy snows, widespread commercial power failures, large scale industrial explosions and fires, nuclear hazards , transportation accidents involving hazardous materials, industrial accidents with possible severe environmental pollution effects, etc. 4. Authorized Local Government Officials The person or persons designated by the local govemmnets signatory to this procedure to make emergency annoncements/broadcasts for EAS dissemination are shown in Attachment A -7 -F. 5. General Procedures for Use of Broadcasting Facilities 5.1 Common Program It is essential that emergency public information be expediently disseminated by all participating media with the EAS operational are to insure maximum public awareness. When EAS is activated all stations in the operational area will broadcast a common program. 5.1.a Common Program Control Stations A-75 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN The Federal Communicaitons Commission has identified each EAS operational area as a . "common program" area and has designated "Common Program Control Stations" (CPCS) in priority order within each EAS operational area. CPCS stations in the Bay Counties EAS are: CPCS #1 - KNBR 680 KHz (KYUU FM 99.7 MHz) CPCS #2 - KCBS 740 KHz (KRQR FM 97.3 MHz) CPCS #3 - LGP 810 KHz (KGO FM 103.7 MHz) CPCS #1 will serve as the control stations. However, should CPCS #1 experience transmission failure, CPCS #2 would assume control; should CPCS #2 fail, CPCS #3 would assume control. 6. EAS CHECKLIST FOR THE DESIGNATED LOCAL GOVERNMENT OFFICIALS: 6.1 In the event of a disaster, the Office of Emergency Services will request EAS activation by contacting: A. CPCS #1 - KNBR 415-951-7041/443-1119 if unable to contact KNBR: . B. CPCS #2 - KCBS 415-765-4074 or c. CPCS #3 - KGO 415-861-9719/863-0095 The requesting county will serve as a single program entry point for all messages emanating from jurisdictions with the requesting county. 6.2 Designated Officials' format for initial contact: "THIS IS (NAME, TITLE OF JURISDICTION). I REQUEST THAT THE EMERGENCY ALERT SYSTEM BE ACTIVATED FOR THE BAY COUNTIES EAS OPERATIONAL AREA, DUE TO (BRIEF DESCRIPTION OF EMERGENCY SITUATION).I AM AT (LOCATION) AND CAN BE REACHED ATIBY (pHONE NO./RADIO NET, ETC.) FOR CALL BACK AND CONFIRMATION." The CPCS staff will return your call or otherwise verify authentication and be prepared to respond. 6.3 After appropriate verification, discuss broadcast details with CPCS EAS station personnel (i.e., live or recorded, immediate or delayed). . A-76 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN A. Suggested EAS message format for "live" or other type broadcast: (1) "THIS IS (NAME, TITLE AND JURISDICTION) WITH A LOCAL EMERGENCY ANNOUNCEMENT." (2) Identify the area involved (be as specific as possible). (3) Describe the nature of the emergency. (4) Give any instructions to the area directly involved (evacuation, routes, cautions, turn off gas, etc.). (5) Describe the action being taken by local governments and any action the public can take to assist (volunteers, equipment, avoid certain areas, et.). 7. COMMON PROGRAM ENTRY POINT: The Alameda County Emergency Operation Center (ALCO-EOC) has been designated as the common program entry point for the Bay Counties EAS Operational Area. This facility is fallout protected, operational 24 hours per day, and has been provided with a two-way radio pick-up (RPU) unit to transmit to CPCS stations. The RPU operates on 161.76 MHz. 1. If the emergency involves more than one county and the EAS common program entry point (Alameda County EOC-ALCO-EOC) is operationa, all EAS emergency messages will input through that facility (phone 510-557- 1603). 2. During periods when EAS has been activated to serve several counties and emergency public information is being received at the CPCS from the several counties and the message load reaches a level where priorities must be established, the CPCS EAS station will not be responsible for message prioritization. When this occurs, the CPCS EAS station management will contact the common program entry point - Alameda County OES Emergency Operating Center (EOC), which has been designated, - and request activation of the common program entry point. A. ALCO-EOC ACTIVATION: When requested to activate the common entry point, the Alameda County OES ALCO-EOC Director will take immediate action to staff the facility at a level to cope with the message load. He will request staff assistance from participating jurisdictions. As soon as staff is available, all local governments in the EAS operational area will be advised of the EOC activation. At this point all input will be throught ALCO-EOC common A-77 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN program entry point, where it will be prioritized prior to transmission to . the CPCS EAS station. Message Categories governing priority processing: ONE - Immediate and positive action to save TWO - Action required to protect lives and property,and/or instructions to the public requiring expedient dissemination. THREE- All other information to the public. B. EAS INPUTS: *Primary means of passing EAS input to ALCO-EOC common program entry point will be via -a dedicated Multiplex Microwave Channel linking the Bay Area counties when completed. Alternate means by any other available communicatons channel. C. TERMINATION OF EAS PROGRAMMING When the emergency situation no longer requires EAS activation, a . Designated Government Official (NAME, TITLE AND JURISDICTION) will notify the CPCS/EAS Station directly to request EAS TERMINATION. *To be established. . A-78 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN DESIGNATED LOCAL GOVERNMENT OFFICIAL FOR THE EAS PLAN ALAMEDA COUNTY Alameda County OES - 24 hour Emergency 510 - 577-1603 National Weather Service, San Francisco National Weather Service, Sacramento 415 - 876-9382 916 - 442-1468 1-800 - 437-2689 California OES, Region II Rich Eisner, Regional Manager (24 hr.) b) 510 - 646-5908 State of California OES Services, Headquarters, Sacramento 24 hour Warning Center 916 - 427-4341 In the event that City officials believe there is a need for local messages to be broadcast on the Emergency Alert Station, the City's Emergency Services Director (City Manager) or his alternate will inform the County Office of Emergency Services, who in turn will notify the EAS. No direct contact from the City to the EAS will be made. A-79 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix A MANAGING EMERGENCY OPERATIONS HAZARD-SPECIFIC RESPONSES This Appendix includes Emergency Action Checklists to be accomplished as appropriate in response to the events listed below. There is no significance in the order of checklist items since many actions will have to be accomplished concurrently. A-I Response to a Major Earthquake A-2 Response to Hazardous Material Incident A-3 Response to Imminent/Actual Flooding A-4 Response to Nuclear Emergencies A-80 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix A-I MANAGING EMERGENCY OPERATIONS EMERGENCY ACTION CHECKLIST RESPONSE TO A MAJOR EARTHQUAKE Action Assigned Responsibility Dispatch units to survey for damage, flooding, fIres or other hazards. Police Fire Verify reports; poll field units and key facilities to determine situation in their vicinity and ability to function. Planning Coordinate with City Manager to determine if Emergency Operating Center (EOC) should be activated. Police Activate emergency forces if substantial damages are reported. City Manager Monitor communications to determine situation in other areas. Police Coordinate with Police and Fire to determine if support is required to other jurisdictions. (Do not dispatch mutual aid until it is determined that there is no substantial threat to people in your jurisdiction.) City Manager Check operation of fIre dispatch and reporting systems If necessary, provide alternate communications links. Fire Determine condition of medical support and health facilities. Parks and Community Services Determine status of utilities and transportation routes, and update Planning Section. Public Works x A-81 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Managing Earthquake Response . Action Assigned Responsibility 00 Protect emergency equipment from possible aftershock. All Departments Advise key personnel of results of damage survey. Planning IF LITTLE OR NO DAMAGE IS REPORTED, PREPARE TO SUPPORT MORE HEAVILY DAMAGED JURISDICTIONS. IF EXTENSIVE DAMAGE IS REPORTED, TAKE THE FOLLOWING ACTIONS AS APPROPRIATE. Activate EOC. Contact Alameda County OES. City Manager Activate Emergency Public Information (EPI) procedures (see Attachment A-I-A, Emergency Public Information Checklist). City Manager . Mobilize all emergency forces. City Manager Poll field units and key facilities to determine extent of damage and ability to function. Planning Provide emergency self-help instructions to be broadcast to the public (see Attachment A-I-A). PIO Verify emergency medical care in undamaged facilities. Parks and Community Services Coordinate and set up aid stations as required. Fire Activate Casualty Collection Points as required by County. City Manager Order evacuation of all unsafe structures and areas. City Manager Obtain proclamation of a LOCAL EMERGENCY. City Manager . A-82 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Managing Earthquake Response Assigned Action Responsibility (X) Urge Alameda County Operational Area OES City Manager to request that the Governor proclaim a STATE OF EMERGENCY, if required. Ensure that rescue operations of trapped people Fire/Public Works is underway. Clear routes as needed to support fire and Public Works rescue activities. Obtain and provide engineering equipment Public Works needed for heavy rescue. Establish access controls into damaged areas. Police . Provide County Health Services with updated Fire medical support information as needed. Coordinate with Public Works to provide Police for traffic control. Expedite movement of emergency units. Police/Fire Supervise field fIrst aid. Fire Coordinate with County Health Services for Parks and movement of casualties to health facilities. Community Services Obtain transportation, supplies, personnel, Parks and and equipment needed by emergency forces. Community Services Determine condition of designated mass care facilities Building/PW Coordinate opening of mass care facilities. Parks and Community Services . Activate Multipurpose Staging Areas as City Manager destination points for mutual aid. A-83 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment A-I-A, Appendix A-I . EMERGENCY PUBLIC INFORMATION CHECKLIST MAJOR EARTHQUAKE The following Emergency Public Information (EPI) Checklist is specific to an earthquake emergency and should be considered in addition to the basic EPI Checklist. Pre-Emergency Period Normal Preparedness Phase o Coordinate with PIOs from law enforcement and other emergency service agencies. Develop a rapid PIO-to-PIO communication system. o Coordinate with school authorities/PIOs on announcing school procedures during and after eathquakes. o Prepare evacuation radio message(s), leaving blanks which can be filled in when specific problem areas are known. . Emergency Period o Obtain preliminary confIrmed damage estimates from Situation Analysis in the Emergency Operating Center (EOC). o Request activation of the Emergency Alert System (EAS) as necessary. o Broadcast on local radio stations: Locations of emergency medical aid stations and mass care facilities. Roads closed and alternate routes. Sightseeing restrictions. o Prepare broadcasts indicating response agencies involved (coordinate with response agency PIOs), clean-up efforts underway and time frame for resumption of normal traffic patterns, if known. o Prepare self-help information for the public. o Notify public where volunteers may sign up. o Announce procedures for reporting damages to public and private buildings. . A-84 . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN SAMPLE RADIO MESSAGE NO INFORMATION AVAILABLE This is at the . An earthquake of undetermined magnitude has just been felt in the area. At this time we have no confIrmed reports of injuries or damage. Police and fIre units are responding to the area. We will keep you updated as reports come in. Meanwhile, be prepared for aftershocks. If shaking begins again, quickly seek shelter under a sturdy piece of furniture or in a supporting doorway. If your house has been damaged and you smell gas, shut off the main gas valve. Switch off electrical power if you suspect damage to the wiring. Do not use your telephone unless you need emergency help. A-85 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN SAMPLE RADIO MESSAGE UPDATE ON EARTHQUAKE This is (identifY self. position) at the (location: City EOC. etc. .). The magnitude of the earthquake which struck the (identifY area) area at (am/pm) today has been determined to be _ on the Richter scale. The epicenter has been fIxed at (area) by (scientific authority) The County Office of Emergency Services has received reports of _ deaths, _ injuries, and _ homes damaged. No dollar damage figure is yet available. Police and fire units are on the scene to assist residents. (Continue with summary of situation.) Aftershocks continue to be felt in the area. If you feel shaking, quickly seek shelter under a sturdy piece of furniture or in a supporting doorway. Do not use your telephone unless you need emergency help. A-86 . . . . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN SAMPLE RADIO/TV MESSAGE ROADS CLOSED This is (identify self. postion) at the (scene. EOC. etc) . The recent earthquake has caused severe/moderate damage in several/many area. As of (am/pm) today, the following roads/streets have been closed by law enforcement officials: Please avoid these roads/streets. If you must travel, use alternate routes. Again, those roads/streets which have been closed are Please stay tuned to this station for aditional road closure information. A-87 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN SAMPLE RADIO/TV MESSAGE APPROVED VIEWING SPOTS This is (identify self. position) at the (EOC. scene. etc.) . The following earthquake damaged areas are still extremely hazardous and should be avoided: Please do not try to sightsee in these areas. You could be hurt. If you feel you must observe the damage, the following are approved viewing spots: Again, please avoid the earthquake damaged areas. You may place your life and that of others in danger. Thank you for your cooperation. A-88 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN SUMMARY STATEMENT FOR MEDIA EARTHQUAKE At approximately _ today, an earthquake registering _ on the Richter scale struck the - area, with its epicenter at . Fire and police units were immediately dispatched to assess injuries and damage. (Indicate injuries, deaths, property damage, fires, etc., reported to date.) (jI) aftershocks were felt, the largest occurring at (date/time) damage was reported (or specify damage). . No additional Over _ response personnel from police and fire agencies were called into action, and the staff of the County/City Office of Emergency Services were put on emergency status. The Red Cross opened shelters at for persons unable to remain in their homes and reported lodging and feeding over _ persons. At (time) on (date) , the City Council proclaimed the existence of a Local Emergency and requested that the County Board of Supervisors request that the Governor proclaim a State of Emergency. The Board/Council also asked the Governor to request the President to declare a Major Disaster/Emergency. Damage to private and public buildings has been estimated to exceed $ A-89 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix A-2 MANAGING EMERGENCY OPERATIONS EMERGENCY ACTION CHECKLIST RESPONSE TO HAZARDOUS MATERIALS INCIDENT Action Assigned Responsibility Activate an on-scene Incident Command Post. Fire If required, activate Emergency Operating Center (EOC). City Manager Ensure that Hazardous Materials Response Team is dispatched to the scene. Fire Activate Incident Command System for on-scene management. Fire Ensure that County Office of Emergency Services (OES) is notified of incident. FIire If required, obtain proclamation of a LOCAL EMERGENCY. City Manager If required, urge Alameda County OES to request the Governor proclaim a STATE OF EMERGENCY. City Manager Activate the damage assessment and reporting system. Planning Collect and evaluate incoming information. Planning Post pertinent information on status boards and maps, and maintain other essential records. Planning Obtain from Incident Command estimates of area that may be affected by release of the hazardous material. Planning Coordinate with County Health Services to determine if evacuation is necessary. Incident Commander Direct implementation of public warning and movement operations as required. City Manager . 00 . . A-90 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Managing HAZMA T Response Action Assigned Responsibility (X) Assure that all essential emergency services are activated. City Manager Ensure contacts are made with appropriate county agency coordinators. City Manager Coordinate activities of private hazardous materials clean-up companies. Incident Commander Establish priorities for emergency procurement and allocation of available resources. Planning Report additional situation and support requirements to the OES Mutual Aid Region Office. Incident Commander Provide traffic control if needed. Police Public Works Activate Emergency Public Information (EPI) procedures (see Attachment A-2-A, Emergency Public Information Checklist). PIO Request communications assistance from telephone company, RACES, REACT, or others as required. Police Request assistance from the County OES as required. City Manager A-91 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment A-2-A, Appendix A-2 . EMERGENCY PUBLIC INFORMATION CHECKLIST HAZARDOUS MATERIAL INCIDENT The following Emergency Public Information (EPI) Checklist is specific to hazardous material incidents and should be considered in addition to the basic EPI Checklist. EPI actions will initially be taken by the On-Scene PIO Team using personnel assigned by the primary responding agency (additional EPI Staff may be requested from the jurisdiction). The EPI Staff at the Emergency Operating Center (EOC) will be mobilized depending on the extent of the hazard. Media should be briefed periodically throughout the year on hazardous material incident response procedures and related EPI procedures. All releases must be cleared through the Incident Commander/Scene Manager and technical adviser at the scene or Emergency Marmger at the EOC. Unidentified Material o If incident is in a heavy traffic area, and alternate routes are available, notify media (radio) and request frequent announcements of instructions to avoid the area. (Coordinate announcements with responding law agency.) o Notify media with full explanation as soon as material has been identified. (Clear with Incident Commander/Scene Manager and technical adviser to avoid unduly alarming or confusing the public.) . o If traffic will not impede response efforts, simply respond to media inquiry, as necessary. Low Hazard/Confmed Incident - No General Evacuation o Notify media (primarily radio) that incident has occurred. o Indicate alternate routes for traffic and request frequent announcements of instructions to avoid the area. o Indicate nature of incident, precautions for public. o Release hotline number for public inquiries (if available and staffed). o Indicate response agencies involved (coordinate with response agency PIOs), clean-up efforts underway, time frame for resumption of normal traffic patterns, if known. Incident - High Hazard - General Evacuation RequestedIMandatory o Release all of the above information. . A-92 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Release evacuation instructions to media (radio). Use established Emergency Broadcast System (EBS) procedures as appropriate. o Release mass care information when known (coordinate with American Red Cross). o Have medical/technical spokesperson(s) available to describe the nature of the toxic substance, possible symptoms, precautions for the public to take. o Hold media briefmgs(s) at scene where Incident Commander/Scene Manager and medical/technical spokesperson can answer media questions. Arrange for Emergency Manager to hold similar media briefmgs at the EOC if needed. Spokespersons should be prepared to answer questions similar to those listed below. Suggested responses or cautions are given in brackets: How many deaths/injuries were there? Any property damage? What response agencies were involved? Why was evacuation ordered? Why wasn't evacuation ordered? Number of persons evacuated? What are the long-term effects on people and the environment? Note: Long-term studies have not been done on most chemicals. Be careful not to speculate. What chemicals are involved? How toxic are they? What symptoms are produced? What are their normal uses? What precautions should residents take? What company/agency was involved? Is legal action being considered? Unless a defInite Yes or No answer is known, do not speculate. Indicate, "I don't know at this time," or "That would be the responsibility of the _and I can't answer for them" . Has the company been involved in any other incidents recently? Does this jurisdiction have a plan for response to such incidents? If not, why? If so, how did it work? [Answer honestly. If there are areas of improvement needed, or if more time is required to fully evaluate response procedures used, so indicate.] What hazardous material incident training IS required for your response personnel? A-93 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN How can such incidents be avoided in the future? Do not speculate. "This is . a subject all the agencies involved, including the company will delve into during the next few months. We all want to avoid incidents of this type if at all possible. " . . A-94 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN SAMPLE RADIO MESSAGE UNIDENTIFIED SPILL/RELEASE IN HEAVY TRAFFIC AREA This is (identify self. position) at the (location: EOC. scene. etc). An unidentified substance which may be hazardous has been spilled/released at (specific location) . Please avoid the area, if possible, while crews are responding. The best alternate routes are If you are already in the area, please be patient and follow directions of emergency response personnel. The substance will be evaluated by specially trained personnel, and further information will be released as soon as possible. Thank you for your cooperation. A-95 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN SAMPLE RADIO MESSAGE LOW HAZARD/CONFINED SPILL/RELEASE - NO GENERAL EVACUATION This is (identify self. postion) at the (scene. EOC. etc.) . A small amount of _, a hazardous substance, has been spilled/released at (give location) Streets are blocked, traffic is restricted, and authorities have asked residents in the immediate _ give block boundaries) block area to evacuate. Please avoid the area. The material is slightly/highly toxic to humans and can cause the following symptoms: If you think you may have come in contact with this material, you should (give health instructions and hotline number. if available). For your safety, please avoid the area if at all possible. Alternate routes are Traffic is being diverted. If you are now near the spill/release area, please follow directions of emergency response personnel. Cleanup crews are on the scene. Thank you for your cooperation. A-96 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN (Suggest EAS use; request repeated broadcast.) SAMPLE RADIO MESSAGE IDGH HAZARD SPILLIRELEASE - GENERAL EVACUATION REQUESTED/MANDATORY This is (identify self. position) at the (scene. control center. etc.). A large/small amount of _ , a highly hazardous substance, has been spilled/released at (give location). Because of the potential health hazard, authorities are requesting/requiring all residents wi~ blocks/miles of the area to evacuate. If you live (give evacuation zone boundaries) you and your family should/must leave as soon as possible/now. Go immediately to the home of a friend or relative outside the evacuation area or to (indicate shelter:) . If you can drive a neighbor who has no transportation, please do so. If you need transportation, call Children attending the following schools:(list) evacuated to: will be Do not drive to your child's school. Pick your child up from school authorities at the evacuation center. Listen to this station for instructions. The material is highly toxic to humans and can cause the following symptoms: If you are experiencing any of these symptoms, seek help at a hospital outside the evacuation area, or at the evacuation center at To repeat, if you are in the area of you should/must leave, for your own safety. Do not use your telephone unless you need emergency assistance. A-97 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN SUMMARY ST A TE:MENT FOR :MEDIA HAZARDOUS MATERIAL INCIDENT (TO BE ADAPTED ACCORDING TO THE SITUATION) At approximately a.m.lp.m. today a spill/release of a potentially hazardous substance was reported to this office by (a private citizen. citY employee. etc.) . Local law enforcement units were immediately dispatched to cordon off the area and direct traffic. The material was later determined to be (describe) (chemical/substance/material! gas) symptoms of a (bazardous/harmless) which, upon contact, may produce Precautionary evacuation of the spill was (requested/required) by (immediate/X-block) (agency) . area surrounding the Approximately (number) persons were evacuated. Clean-up crews from (agency/company) were dispatched to the scene, and normal traffic had resumed by (time) , at which time residents were allowed to return to their homes. There were no injuries reported (or) _ persons, including (fire. police) personnel, were treated at area hospitals for (burns. exposure. etc) and (all or number of people) were later released. Those remaining in the hospital are in Response agencies involved were condition. A-98 . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Appendix A-3 MANAGING El\1ERGENCY OPERATIONS El\1ERGENCY ACTION CHECKLIST RESPONSE TO IMMINENT/ACTUAL FLOODING Assigned Action Responsibility .00 FLOODING IMMINENT Place Emergency Operating Center (EOC) City Manager Staff on standby. Initiate sandbagging, and flood fighting activities. Public Works . Assess materials needed to fight flood and City Manager request, as required. Activate Emergency Public Information pro- PIO cedures. (See Enclosure A-7, Emergency Public Information, and Attachment A-3-A, Emergency Public Information Checklist.) Provide press release advising persons in PIO flood-prone areas to prepare for evacuation. Place emergency services on standby. City Manager Test primary and alternate communications. Police Fire Review and update warning procedures. Police Request movement of emergency vehicles from City Manager facilities in areas subject to immediate flooding. If flood appears imminent, initiate warning and Police . evacuation of potential inundation area. (See Annex H, Movement Operations.) A-99 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Managing . Flood Response Action Assigned Responsibility (X) Report situation and support requirements to the Operational Area (County OES). City Manager FLOODING OCCURS Activate EOC. Activate warning procedures. City Manager Activate evacuation procedures. .(See Annex H, Movement Operations.) City Manager Activate search and rescue teams. Police Direct the placement of sandbags. Public Works Request communications assistance from telephone company, RACES, REACT or others as required. Police . Direct that utilities be shut off in flooded areas, as required. Public Works Coordinate opening of mass care facilities if necessary . Parks and Community Services Report situation and support requirements to County OES. City Manager Direct law enforcement agencies to establish access controls around flooded areas. City Manager Wam areas subject to additional or immediate flooding. PIO Coordinate with County Health for the testing of drinking water for purity in areas that could be affected by flooding. Parks and Community Services . A-tOO . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Managing Flood Response Action Assigned Responsibility (Xl Establish traffic controls to permit return of displaced when people re-entry is feasible. Police If required, obtain proclamation of a LOCAL EMERGENCY. City Manager Urge County OES to request that the Governor proclaim a STATE OF EMERGENCY. City Manager A-tOt .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment A-3-A, Appendix A-3 . El\1ERGENCY PUBLIC INFORMATION CHECKLIST IMMINENT/ACTUAL FLOODING The following Emergency Public Information (EPI) Checklist is specific to a flood emergency and should be considered in addition to the basic EPI Checklist: Pre-Emergency Period Normal Preparedness Phase o Coordinate with PIOs from responding law enforcement and other agenCIes. Develop a rapid PIO-to-PIO communication system. o Coordinate with school authorities/PIOs on announcing school procedures during floods. o Prepare evacuation radio message(s), leaving blanks which can be fIlled in when specific flooded areas are known. . o Coordinate with Red Cross, Local Society for the Prevention of Cruelty to Animals (SPCA), animal shelter, veterinarian organizations, etc. to establish procedures for handling evacuated pets and large animals. o For areas that commonly flood, prepare and periodically distribute public education materials (brochures, pamphlets, coloring books, slide shows, etc.) describing protective and precautionary actions with which individuals should become familiar should flooding occur. Indicate predesignated shelter sites and school response procedures. o Coordinate with Red Cross or other volunteer organizations to establish request procedures for persons (elderly, disabled) needing assistance with flood cleanup. Increased Readiness Phase o Monitor water channel levels and weather advisories. o Provide prepared map(s) and script to local television station(s) for broadcast when authorized. o Provide prepared radio message(s) to local radio stations for broadcast when authorized. . A-102 . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Release information on where to buy sandbags and sand. Emergency Period Pre-Impact Phase: Precautionary Evacuation Ordered! Advised o Authorize broadcast of radio message(s) or access the Emergency Broadcast System (EBS) using established procedures. o Coordinate with law enforcement agencies to release evacuation instructions through patrol car and helicopter public address systems and door-to-door contact, as appropriate. o Release information about school evacuation (in coordination with school authorities/PIOs) . o Authorize television broadcast of evacuation map(s) and script. o Encourage people to visit friends or relatives outside the potential hazard area, if possible. o Release special instructions for those evacuating pets. (Animals will not be allowed in mass care facilities.) o Broadcast information on: Locations of medical aid stations and mass care facilities. Gas stations remaining open. o Caution media about potential dangers and traffic controls or other restrictions in evacuated area. o Release information on the number of persons being housed and fed at mass care facilities. o Indicate curfews and travel restrictions within evacuated area. o Inform the public not to return to the evacuated area until advised. Return Home Authorized o Announce return home and any traffic controls in effect. o Announce mass transportation pickup points for those without vehicles. A-t03 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Announce instructions for cleanup and telephone number for those (elderly/disabled) needing cleanup assistance. o Announce procedures for reporting public and private damage (for damage assessment report). Sudden Flooding o As soon as possible, establish EPI function at the Emergency Operating Center (EOC) or at another location determined by the County Emergency Manager. Request public information mutual aid if needed. (Need for assistance should be determined by: (1) the size of flooded area and (2) by media interest, which may be overwhelming even if the flooded area is small.) o Release emergency instructions through surviving local radio stations. Use regional stations if local ones are not broadcasting. Nonmedia methods may also be necessary to put out instructions quickly. A-104 . . . . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN SAMPLE RADIO/TV l\1ESSAGE ROADS CLOSED This is (identify self. position) from the (office. department). The recent storm has caused severe/moderate flooding in several!many areas of Dublin. As of today, the following roads/streets have been closed by law enforcement officials: Please avoid these roads/streets. If you must travel, use alternate routes. Again, those roads/streets which have been closed are Please stay tuned to this station for additional road closure information. A-t05 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN SAMPLE RADIO/TV :MESSAGE APPROVED VIEWING SPOTS This is (identify selO from the (office. department) storm-damaged areas are still extremely hazardous and should be avoided: . The following Please do not try to sightsee in these areas. You could be hurt. If you feel you must observe the storm damage, the following are approved viewing spots: Again, please avoid the storm-damaged areas. You may place your life and that of others in danger. Thank you for your cooperation. A-I06 . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . SAMPLE RADIO/TV :MESSAGE EVACUATION ORDERED (To be announced by Chairman, Board of Supervisors, Mayor, Fire Chief, Police Chief, or other local authority.) This is (identify self. office) . The flooding situation continues in (give location) and may worsen. For your safety, I am asking that you leave the (give boundaries of the are~ area as soon as possible. (provide evacuation routes). Be sure to take essential items - medicine, special foods, personal'items, baby supplies, clothing, money, and valuable papers -- but do not overload your car. Secure your home before you leave. Be sure to check on any neighbors who may need assistance. . If you cannot stay with relatives or friends outside of the evacuated area, go to (one of) the Red Cross shelter(s) at (give locations) Pets will not be allowed in Red Cross shelters. If you cannot make arrangements for someone outside the evacuated area to take care of your pet, (give instructions) . Do not allow your pet to run loose. If you cannot make arrangements for your large animals, (give instructions) If you have no means of transportation or if you are physically unable to evacuate on your own, ask a neighbor to assist you or call . Otherwise, please do not use your telephone except to report an emergency. I repeat. If you live in the area (give boundaries), you are requested/required to evacuate for your own safety. Stay tuned to this station for more information and instructions. Thank you for your cooperation and your courtesy to others. . Repeat complete message. A-I07 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix A-4 . MANAGING E:MERGENCY OPERATIONS RESPONSE TO NUCLEAR E:MERGENCIES 1. California Readiness Conditions The California Emergency Plan establishes four Readiness Conditions, numbered inversely from Condition Four through Condition One, which will be used in planning for or responding to nuclear emergencies. These readiness conditions provide the basis for an orderly transition from normal peacetime activities to nuclear readiness at each level of the Statewide Emergency Management Organization. The California readiness conditions correspond to the Federal Increased Readiness Categories A through D published by the Federal Emergency Management Agency in Civil Defense Guide CPG 1-7, April 1979, which also includes guidelines on increased readiness actions. Orders to make the transition from one readiness condition to another will be disseminated by the Governor, or his designated representative, using the Department of Justice communications . systems and followed. by official release to the news media. Simultaneous with the announcement of either Condition Two or Condition One, the Governor may proclaim a State of War Emergency to permit full mobilization of Emergency Management Organizations and complete transition to wartime emergency status. A State of War Emergency will exist automatically on receipt of attack warning or an actual attack. l.a Readiness Condition Four - (Federal Guide Category A) This readiness condition is in effect during a normal peacetime situation. Preparedness programs are primarily concerned with developing and maintaining operational readiness to cope with natural disasters and other peacetime emergencies and maintaining standby plans for responding to possible, however unlikely, nuclear defense emergencies. State and local governments operate in a normal manner, giving priority to their peacetime statutory responsibilities and obligations. I.b Readiness Condition Three - (Federal Guide Category B) This readiness condition will be announced by the Governor or his representative when, in his opinion, it would be prudent for state and local governments to make internal preparations for in-place sheltering in anticipation of, or in response to, a worsening international situation. I.c Readiness Condition Two - (Federal Guide Category C) . A-I08 . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN This readiness condition may be ordered during an international crisis created by actions on the part of a potential enemy or the United States which may result in great risk of a general war. The condition will be announced by the Governor or his representative when, in his opinion, the Emergency Management Organizations of the state and local governments, including organized volunteers, auxiliaries, and the public, should take additional specific precautionary measures in preparation for a nuclear emergency. I.d Readiness Condition One - (Federal Guide Category D) This readiness condition will be announced if it is necessary to assume a complete state of war readiness based on official notice from the Federal Government that enemy attack is considered imminent and could occur with little or no warning. 2. Operations During War Emergencies Managing emergency operations during nuclear emergencies will be governed by the following essential actions relating to increased readiness and attack (with or without warning). Detailed actions are provided in the Emergency Action Checklist, which is included as part of this Appendix. 2.a Increased Readiness Operations The general range of increased readiness operations to be conducted in response to a worsening international situation is outlined below. Specific actions would be based on decisions by state and local authorities with federal advice. (I) Early Crisis Initially, increased readiness operations will include reviewing and updating plans and resource information, increasing public information efforts, accelerating training programs, inspecting equipment, and taking other feasible measures. (2) Worsening Crisis When, during a developing crisis, there is a general recognition that an attack is possible, the local emergency organization will be activated, actions to increase readiness and capability will be accelerated, and internal preparations will be made to implement in-place protection. The number of shelters will be increased and preparations will be made to establish Reception and Care Centers in designated areas. Emergency Operating Centers (EOCs) will be activated and staffed to serve as the focal point for coordinating increased readiness operations. Unusual changes in traffic patterns; utility consumption rates, food and other retail sales, and demands on public service organizations will be monitored to detect spontaneous evacuations . A-I09 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN (3) Mobilization . If the crisis worsens, a decision might be made by state or federal authorities to mobilize fully, substantially expand civil preparedness funding, and devote all available resources to prepare for an emergency. Shelter upgrading will commence and final internal preparations will be made anticipating an attack warning. If not already accomplished during the Increased Readiness Period, it will be necessary to increase the number of shelter spaces by upgrading existing structures. (See Annex J, Construction and Engineering Operations, for instructions relating to shelter construction.) This will occupy all able-bodied persons, except those with other emergency assignments. In addition to food for immediate consumption, nonperishable foods requiring little preparation should be accumulated for use in local shelters should the need arise. Local governments are responsible for the stockpiling and security of these items. The state will have the overall responsibility for the redirection and redistribution of food as required. The state has the responsibility for the redirection of in-state resources and for directing transport of goods to local inventory control points one step removed from . the consumer/user level. Local Emergency Management Staffs have the responsibility for the redistribution of local retail inventories. Local officials should be aware that they may be required to act as agents for the state in the implementation of economic stabilization procedures, fiscal controls, resource distribution, etc. State level resources control will be vested in a group of state officials representing the State Resource Priorities Board and appropriate elements from the community as described in the State Emergency Resources Management Plan. Resource control will involve a system for initial automatic stoppage and redirection of in-state food and fuel resources in quantities sufficient to meet local short-term needs. Subsequently, local government resource organizations, having assessed actual daily requirements, will submit changes to the automatic delivery. See Annex K, Resources and Support Operations. 2.c Attack Operations Should an attack occur, it is likely that communications will be disrupted and it will be necessary to decentralize control of response actions to the local level. The main continuing threats following an attack will be the resulting weapon-caused fIres and fallout radiation. The emergency actions needed to protect survivors will be dictated by the weapon-caused fIre and contamination threats in each jurisdiction. If a nuclear attack occurs, the Radiological Defense Officer on the local Emergency Management Staff will be responsible for determining the local basic operating situation, based on information obtained from monitoring stations, field units, . and shelters; for advising the emergency operating organizations on measures to limit exposures A-110 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . to radiation and other hazards; and for reporting changes in the local operating situation to higher (Operational Area or Mutual Aid Region) EOCs. Criteria for establishing monitoring and reporting stations and for assigning monitoring equipment to shelters and to other elements of the local emergency organization are presented in Annex R. (I) Response to Attack Warning If an attack warning is received, warning signals will be sounded, the public will be directed to the best available shelter, and the Damage Monitoring and Reporting System will be activated. When movement to shelters is completed, all outside operations will be suspended, and law enforcement, fIre, and other emergency forces will locate their equipment at designated staging areas, take their assigned shelter, and assist in shelter management. (2) . Response to Nearby Weapon Detonation . If an attack occurs close enough to the jurisdiction to cause blast damage or fIres, all available forces will be used to immediately check for possible life-threatening damage and developing fIres, whether or not radiation is present. In the event of nuclear attack all radiation dose controls will be suspended until actions to determine . the local situation are completed. If radiation is present, the dose rates and total dose to personnel will be monitored and reported. (3) Response to Weapon-Caused Damage and Fires If the jurisdiction experiences direct weapons effects, emergency operations will be focused on protecting the population from the immediate threat of fIres, whether or not fallout radiation is present. If fIres are judged to be uncontrollable, shelters in areas susceptible to mass fIres will be evacuated immediately, and the threatened population will be moved to safer shelters or to safer nearby jurisdictions, if feasible. Fire control efforts will be centered on protecting people and preventing further fIre spread. Organized forces and volunteer groups from outside the mass fIre area will assist in the remedial movement and support of evacuees. After the threatened population has been moved, the best available shelter posture will be maintained by the remaining population and exposure control imposed on all out-of-shelter operations until danger of attack is over and fallout radiation levels permit unsheltered operations. (4) Response in Undamaged Areas . If the jurisdiction is found to be clear of direct weapons effects, organized forces will be made available to support operations in nearby, more seriously affected A-HI .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN jurisdictions, and preparations will be made to receive, care for, and shelter refugees. If fallout radiation is present, radiation dose controls will be imposed on support operations as described below. . (5) Response in Contaminated Areas (This section only applicable to Nuclear Weapons) If the jurisdiction receives fallout, the objective of emergency operations will be to minimize exposure to fallout radiation by maintaining the population in shelters until danger of further attack is over and fallout is no longer a substantial hazard. Initially, outside operations, except those required to complete movement to shelter or to control fIres that threaten the immediate safety of people in shelters, will be suspended until fallout deposition is complete. If measured outside dose rates remain below 50 r/hr, unsheltered operations needed to sustain the sheltered population may be authorized, in accordance with radiation dose controls, and actions to support more seriously affected jurisdictions may be initiated. If outside dose rates exceed 50 r/hr, operations outside shelters will be prohibited until the dose rate, having passed a peak value, has decreased to less than 50 rlhr. . At that time, essential operations to sustain the population in shelters will be undertaken under strict radiation controls, and plans will be developed for shelter emergence. (6) Response to Advice that Attack is Over Preparations for shelter emergence will center on decontamination and mobilization of predesignated staging areas. When the staging areas are operative, selected emergence from shelter will be scheduled. Population groups will be transported to another area of lesser hazard, if feasible and necessary, or to other shelter facilities where they can be cared for. Radiation control and environmental health measures will be continued until fallout radiation no longer presents a substantial hazard. Attachments: A-4-A Emergency Public Information Checklist for Nuclear Emergencies A-4-B Checklist Guide for Attack Operations . A-112 . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN MANAGING El\1ERGENCY OPERATIONS El\1ERGENCY ACTION CHECKLIST RESPONSE TO NUCLEAR El\1ERGENCIES LOCAL INCREASED READINESS ACTIONS Action Assigned Responsibility (TO BE DEVELOPED) (X) A-H3 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Annex B FIRE AND RESCUE OPERATIONS CONTENTS B.l INTRODUCTION B-3 B.2 OBJECTIVES B.3 CONCEPT OF OPERATIONS B.3.1 Pre-Emergency Period B-4 Normal Preparedness Phase Increased Readiness Phase . B.3.2 Emergency Period Pre-Impact Phase Immediate Impact Phase B-5 Sustained Emergency Phase B.3.3 Post-Emergency Period (Recovery) B.4 ORGANIZATION AND RESPONSffiILITIES BA.1 Local BA.2 Operational Area B-6 BA.3 Mutual Aid Region BAA State B.4.5 Federal B-7 B.5 POLICIES AND PROCEDURES B-8 ENCLOSURE B-1 Supporting Organizations and Responsibilities B-9 . B-1 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN APPENDIX B - Hazard-Specific Responses B-1 B-2 B-3 B-4 Major Earthquake Hazardous Materials Imminent! Actual Flooding Nuclear Emergencies B-ll B-14 B-16 B-18 B-2 . . . . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Annex B FIRE AND RESCUE OPERATIONS B.l Introduction This annex addresses general procedures for fire suppression and related rescue operations during natural disasters, technological incidents, and war emergencies. In addition, it identifies the implementation procedures for mutual aid and other support depending on the magnitude of the occurrence. B.2 Objectives The overall objectives of fire and rescue operations will be to: o Mobilize and deploy fire resources and coordinate fire suppression and related rescue operations. o Coordinate light rescue operations and fire department responses to medical emergencIes. o Coordinate and initiate fire safety measures appropriate to mitigation of fire hazards. o Implement the Alameda County Hazardous Materials Response Plan associated with hazardous material spills. o If available assist in alerting and notifying the general public. o Assist law enforcement, as needed, in traffic control activities. o Assist law enforcement in perimeter access control. o Assist law enforcement agencies, as needed, in search and rescue efforts. o Coordinate heavy rescue operations with other agencies. B.3 Concept of Operations During either peacetime or war emergencies, fire and rescue operations will be conducted by: county and city fire departments, fire districts, or agencies normally providing fire protection as a secondary function (e.g., County Water District (CWD), Public Utility Districts (PUD), B-3 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Municipal Utility Districts (MUD) etc.), private fire services, California Department of Forestry, and any federal agencies having firefighting capabilities and functions relevant to the situation. . To assure the maximum efficiency in the use of fire resources, the Incident Command System (ICS) should be employed by the fire agencies for the on-scene management of facilities, equipment, personnel, procedures, and communications. Fire and rescue activities during peacetime and war emergencies will usually be associated with the periods and phases indicated below. Detailed operational concepts and emergency response actions associated with various types of emergencies are provided in Appendix B, Hazard-Specific Responses. B.3.l Pre-Emergency Period The Pre-Emergency Period is divided into two phases as follows: Normal Preparedness Phase During this phase, emphasis will be placed on preparing supporting plans, Standing Operating Procedures (SOP) and checklists detailing the disposition of resources in an emergency. Such plans and procedures will provide for coordination and communication channels with counterpart agencies and organizations of other jurisdictions. Resource listings will also be prepared and maintained current. Auxiliaries and reserves should be . trained. Increased Readiness Phase This phase could begin upon receipt of an accredited earthquake prediction, the forecast of a flood which could impact Alameda County or a rapidly deteriorating international situation which could lead to a possible enemy attack upon the United States. Increased readiness actions will include reviewing and updating plans, SOPs and resource information, accelerating training programs, inspecting equipment, and taking other feasible measures. Necessary actions will also be taken to mobilize available resources, to include auxiliaries and reserves. B.3.2 Emergency Period The Emergency Period is divided into three phases as follows: Pre Impact Phase Most actions to be accomplished during this phase would be precautionary and would be centered around taking appropriate countermeasures to protect people should the City of Dublin be impacted by an event such as a slow-rise flood situation, a health-endangering . B-4 . . . .., CIlY OF DUBLIN' MULTI-HAZARD FUNCTIONAL PLAN hazardous material incident, or enemy attack. Fire and rescue personnel could be involved in assisting law enforcement personnel in moving persons from potentially hazardous areas to safer reception areas, and assisting them, as required, in implementing access control plans for vacated or threatened areas. Immediate Impact Phase Actions taken during this phase will be concentrated on the well-being of people impacted by an event. Examples of such events are: a major earthquake, a flash flood, a large explosion, a release of hazardous materials, or a enemy attack. Priority activities will include fire suppression and rescue operations, performing any containment or cleanup of hazardous materials, and assisting in any traffic or access control operations. Sustained Emergency Phase As early lifesaving and property-protecting actions continue, attention can be given to other priority activities during this phase. This might include providing fire support to established mass care facilities, and assisting in detailed damage assessment activities. B.3.3 Post-Emergency Period (Recovery) Priorities during this period will be focused on continuing to provide essential fire services, and assisting with recovery operations. B.4 Organization and Responsibilities B.4.l Local The Fire Chief of Dougherty Regional Fire Authority will be the deisgnated Local Fire and Rescue Coordinator for the City of Dublin. The Local Fire and Rescue Coordinator will serve as a member of the Local Emergency Management Staff, and will be responsible for the following activities: o Coordinating the activities of personnel engaged in fire and rescue operations. o Maintaining communications with field commands, including any established ICS organizations. o Evaluating status reports and determining priorities for commitment of fire and rescue resources. o Determining the need for additional assistance and submitting appropriate requests to the Operational Area Fire and Rescue Coordinator. B-5 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Organizations locally available to support fire and rescue operations are denoted in Enclosure B-1, Supporting Organizations and Responsibilities. . BA.2 Operational Area The Operational Area Fire and Rescue Coordinator, who is selected by the Fire Chiefs within the Operational Area, is the next level of mutual aid responsibility and is responsible for countywide fire and rescue resources. Mobilization of Operational Area fire resources is activated by the Operational Area Fire and Rescue Coordinator, or his representative, in response to a request for assistance from an authorized fire official of the participating agency in need. The Operational Area Fire and Rescue Coordinator must notify the Regional Fire and Rescue Coordinator of area resources committed. B.4.3 Mutual Aid Region Each Office of Emergency Services (OES) Mutual Aid Region has a Regional Fire and Rescue Coordinator who is selected by the Operational Area Fire and Rescue Coordinators within their respective regions. They in turn appoint two or more alternate Regional Fire and Rescue Coordinators. The Regional Coordinators, or their alternates, serve on the staff of the OES Regional Manager during a State of War Emergency or State of Emergency proclaimed by the . Governor. Should a present or anticipated emergency be so great as to require the resources of one or more Operational Areas, the Regional Fire and Rescue Coordinator will organize and dispatch the requested resources from those available to the requesting jurisdiction. Regional Fire and Rescue Coordinators, upon dispatch of mutual aid resources from within the region, must inform the Chief, OES Fire and Rescue Division of the resources committed. BAA State Office of Emergency Services (OES) Responsible for the coordination and application of state resources in support of local jurisdictions during an emergency. The State Fire and Rescue Coordinator is the Chief of the Fire and Rescue Division of OES and is a staff member of the Director of OES. The State Fire and Rescue Coordinator is responsible for taking appropriate action on requests for mutual aid received through Regional Fire and Rescue Coordinator channels. If federal aid is requested, the Chief, OES Fire and Rescue Division shall inform the appropriate federal counterpart. . B-6 . . . .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Department of Forestry Assists with personnel and equipment, including conservation camp crews in fire suppression, rescue and cleanup, communications, radiological monitoring, and personnel care as emergencies may require and dependent upon their normally assigned fire protection responsibility. State Fire Marshal Assists OES Fire and Rescue Division by providing personnel to facilitate coordination of mutual aid fire and rescue operations. Department of Fish and Game Assists other agencies in search and rescue missions. Military Department At the direction of the Governor, assists civil authorities in protecting life and property from fires, and conducts support operations designed to minimize devastation by fire (i.e., communications, transportation, evacuation and engineering assistance) and provides personnel and equipment for rescue operations. B.4.5 Federal Department of Agriculture (U.S. Forest Service) Provides fire protection within the National Forest System and, under existing agreements, provides assistance to state and local fire suppression agencies upon request. DGPt. of the Interior (National Park Service and Bureau of Land Management) The National Park Service may provide fire protection and certain rescue services in the National Park System while the Bureau of Land Management may provide for fire protection on federal reservations. D~partment of Defense (DOD) Upon specific request for emergency assistance from local jurisdictions, military commanders have the authority to commit military resources where a situation is of such imminent seriousness that delay in awaiting instructions from higher authority is unwarranted, and such action is justified in order to save human life, prevent B-7 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN immediate human suffering, or mitigate major property damage or destruction. Such support might include fire fighting vehicles, equipment, supplies, personnel, aircraft and crews, and other related manpower and material. . B.5 Policies and Procedures (1) All requests for mutual aid support will be submitted through established channels (local fire chief to Operational Area Coordinator to Mutual Aid Region to state). Requests should include, as applicable: o Reason for request. o Specifics on the number of resources needed, and what type. o When needed. o Where the resources are to be dispatched and who to report to. (2) Fire and rescue personnel will coordinate their services with law enforcement agencies to assist in any search and rescue functions, outside normal fire service light rescue functions (see Annex I, Rescue Operations). (3) Fire and rescue personnel will assist in any evacuation and/or warning functions as per request or need. (4) As necessary, fire and rescue personnel will conduct fire inspections of mass care . facilities and initiate fire safety training as needed. (5) As necessary, fire and rescue organizations should train and organize a fire watch for mass care facilities. (6) Due to incompatibility of radio communications equipment between fire services, local fue agencies should, where possible, provide incoming mutual aid forces with portable radios using local frequencies. (7) During a disaster situation, fire services should utilize all reserve and auxiliary personnel and integrate them into their regular force. (8) Resources and circumstances permitting, mutual aid agreements will be honored. . B-8 . . . .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure B-1 SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES Chief: Local Fire Coordinator - Dougherty Regional Fire Authority · Utilize fire resources for fire suppression, emergency medical services and rescue operations. · Coordinate and manage heavy rescue operations. . Perform applicable fire prevention activities. · Implement Alameda County HazlMat Matrix. · Assist law enforcement in search and rescue operations when resources are available. · Assist in alerting general public, within capability. · Assist law enforcement in perimeter access control, within capability. Supporting City of Dublin Agencies: Care and Shelter (parks and Community Services Department) · In conjunction with American Red Cross, coordinates Care & Shelter for the displaced persons. Coordinates transportation of people and supplies. Construction & Engineering (public Works Department) · Locate and/or provide equipment necessary to support rescue operations. · Clear routes of debris, as required, for fire/rescue vehicles. Law Enforcement - Movement (police Services) · Provide Law enforcement, traffic control assistance to fire/rescue operations. Assist in dissemination of medical care information to the public. PIO (Administrative Services Department) PersonnellV olunteers · Coordinate use of additional staff and volunteers, as required. Public Health and Medical (Alameda county Health Services Department) · Procure private clean-up resources for hazardous material incidents. · Provide technical advice/assistance in response to hazardous material incidents. Resources and Support (parks and Community Services Department) · Procure additional resources as necessary. Situation Analysis (planning Department) · Analyze incoming information for dissemination to appropriate agencies. B-9 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Non County Agencies American Red Cross Salvation Army . Support rescue operations with food and other emergency support, if not available through commercial sources. Pacific Gas and Electric (pG&E) . Restore services, within priority. . Insure that fire services is notified before restoration of services after disruption in major disasters. . Isolate services to disaster areas, as requested. Radio Amateur Civil Emergency Services (RACES) . Provide emergency radio support to fire stations and other locations, as required and within resources. Water District . Maintain/restore water distribution systems, within priority, to support fire operations. Appendix B B-10 . . . . . . .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix B FIRE AND RESCUE HAZARD-SPECIFIC RESPONSES This Appendix includes Emergency Action Checklists to be accomplished in response to the events listed below. There is no significance in the order of checklist items since many actions will have to be accompli sed concurrently. Page No. B-1 Response to a Major Earthquake B-lO B-2 Response to Hazardous Materials Incident B-12 B-3 Response to Imminent! Actual Flooding B-13 B-4 Response to Nuclear Emergencies B-14 B-ll .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix B-1 FIRE AND RESCUE EMERGENCY ACTION CHECKLIST RESPONSE TO A MAJOR EARTHQUAKE Action Assure that all emergency equipment under cover has been moved to open areas to prevent damage in the event of aftershocks. Dispatch units to survey and report damage. Assigned Responsibility Fire Fire LITTLE OR NO DAMAGE IS REPORTED, PREPARE TO SUPPORT MORE HEA VIL Y DAMAGED JURISDICTIONS. . (X) IF EXTENSIVE DAMAGE IS REPORTED, TAKE THE FOLLOWING ACTIONS AS APPROPRIATE. . Determine condition of predesignated locations where hazardous chemicals, flammable substances, and explosives are stored, or used. Check communications to ensure dispatching and reporting system is operating. Dispatch units to provide alternate communications links if necessary . Determine if firefighting water system is functional. Call back all regular personnel and reserves. Coordinate with County Health Services for public and private ambulances. Take suppression actions on reported fires. Fire Fire/Police Fire Fire Communications Parks and Community Services Fire . B-12 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Fire and Rescue Earthquake Response Assigned Action Responsibility (X) Keep other emergency forces informed of areas Fire threatened by fire. Clear debris from preplanned routes to support fire and Public Works rescue activities. In conjunction with Situation Analysis, determine if Fire current and forecast wind conditions will support large and intense fues. Give priority to lifesaving actions. Fire/Police Organize and direct light rescue of trapped Fire people and perform first aid. . Coordinate with County Health Services for Parks and medical support as needed. Community Services Coordinate the activation of Multipurpose Fire/Police Staging Areas. Disseminate emergency self-help PIO instructions to the public. Call for equipment needed for debris clearance Fire/Police and heavy duty rescue operations. Establish access controls to damaged areas Police and assist people to safe areas. If any facility or area is reported to be unsafe City Manager because of damage, developing fires, or other hazards, order evacuation. Request additional assistance from the Fire . Operational Area Fire and Rescue Coordinator. B-13 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix B-2 FIRE AND RESCUE EMERGENCY ACTION CHECKLIST RESPONSE TO HAZARDOUS MATERIAL INCIDENT Action Ensure that operations are conducted from an upwind position, if incident involves fire or material subject to blowing in the wind. Identify spilled or leaked substance. This would include locating shipping papers and placards and contacting, as required: Tel. No. - Shipper - Manufacturer - Caltrans 464-0315 - County Health Department 667-7721 874-7237 - Local chemical cleanup company :I.T. 800-262-1900 - CHEMTREC 800-424-9300 Take steps necessary to protect or save human life safeguard property insofar as practical. Coordinate with the Law Enforcement On-Scene Manager to ensure that public is kept as far as necessary from the scene as reasonably possible. Assigned Responsibility Fire Fire Fire Fire/Po1ice Public Health . (X) . . B-14 . . . .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Fire and Rescue Haz Mat Response Action Assigned Responsibility (X) Reevaluate perimeters as the hazardous commodity is identified and/or environmental conditions change. Fire Assist medical personnel in isolating and removing contaminated or injured persons from the scene. Fire Implement Alameda County Hazardous Materials Response Plan. Fire Secure services of the designated governmental or private hazardous materials cleanup agency. Fire/Police B-15 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix B-3 FIRE AND RESCUE EMERGENCY ACTION CHECKLIST RESPONSE TO IMMINENT/ACTUAL FLOODING Action Assigned Responsibility FLOODING IMMINENT Establish liaison with the Emergency Operating Center (EOC) and any mutual aid providers. Fire Prepare to relocate fue equipment from stations in flood plain. Fire Assist in warning and evacuation, if directed (see Annex H, Movement Operations.) Fire Coordinate flood fighting activities. Public Works Establish communications links with law enforcement agencies. Fire Assist in evacuating nonambulatory persons. Fire Coordinate with predesignated facility operators to ensure that actions are taken to prevent any hazardous materials release. Health Dept. (X) B-16 . . . .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Fire and Rescue Flood Response Assigned Action Responsibility (X) FLOODING OCCURS Assist law enforcement in traffic control. Public Works Continue to assist in warning areas not yet flooded. Fire Assist in evacuation. Fire Direct the rescue of persons trapped in flooded areas. Fire Administer first aid as required. Fire Assist in perimeter control. Public Works . Coordinate flood fighting activities. Public Works . B-17 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix B-4 . FIRE AND RESCUE RESPONSE TO NUCLEAR EMERGENCIES Fire and rescue operations during Nuclear Emergencies will be governed by the following essential actions relating to increased readiness, in-place sheltering, nucear attack (with or without warning), and evacuation. Detailed actions are provided in the Emergency Action Checklist, which is included as a part of this Appendix. Increased Readiness Operations During an international crisis which poses a threat of war, all fue agencies will prepare for the possibility of in-place sheltering, attack, and evacuation. Agencies should review and update plans, alert personnel, and maintain equipment, including warning systems, in a state of readiness. If time permits, agencies should place emphasis on recruiting and training volunteers to expand capabilities. Fire prevention efforts should be concentrated on facilities which will be used extensively during in-place sheltering or evacuation operations. . Crisis Relocation Operations If crisis relocation is ordered, increased and extraordinary demands will be placed on the fire agencies. A large increase in the incidence of fires is not expected; however, medical emergency responses may increase substantially in reception areas due to the relocated population. The inspection of lodging and food service facilities, monitoring of shelter upgrading, and educating people in fire safety will require a large number of trained personnel. Consequently, reception areas must be augmented by fire resources from hazard areas if these individual missions are to be accomplished. With regard to operations in hazard areas, some changes in firefighting tactics may be required and if major firefighting problems arise, it is expected that forces can be recalled from the reception areas. Fire agencies in hazard areas will dispatch liaison teams to designated reception areas at the beginning of crisis relocation operations to assist in coordinating the movement of fire resources into reception areas and the assignment of responsibilities to relocating personnel, who will come under the operational responsibility of the Fire Chiefs in the reception areas. Crisis relocation operations will be conducted in the following phases: Alert (Mobilization) Phase . B-18 . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN In response to the alert to prepare for crisis relocation, all fire agencies should recall off-duty personnel, and reserves and auxiliaries should be mobilized and assigned emergency missions. Preparations should then be made to conduct movement operations in accordance with Annex H, Movement Operations. Reception areas should make preparations to receive persons being relocated from hazard areas. Movement Phase During this phase, any required augmentation support will be dispatched to designated reception areas. While moving along designated relocation routes,relocatees may require emergency medical care, and such care may be provided by qualified fire personnel. To be most effective, units should be positioned near major access routes. During movement operations, routine fire prevention and suppression activities must be continued in both hazard and reception areas. Sustaining Phase Once relocatees have been registered and assigned to lodging, feeding, and fallout facilities, fire agencies in reception areas my be expected to perform numerous duties other than normal daily operations. The most noteworthy are those associated with the assignment of personnel to fue safety inspection of lodging and feeding facilities and fallout shleter upgrading operations. Attack Operations If an attack warning is received at any time during the crisis, the fire agencies will assist in disseminating the warning to the general public. When the population has completed the movement to shelter, fire and rescue personnel should station mobile units at designated locations and then take shelter and assist Shelter Managers in fire prevention, and, in the event of use of nuclear weapons, radiological monitoring. B-19 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix B-5 FIRE AND RESCUE EMERGENCY ACTION CHECKLIST RESPONSE TO NUCLEAR EMERGENCY Action (TO BE COMPLETED) Assigned Responsibility (X) B-20 . . . ., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Annex C CONTENTS C.l INTRODUCTION C-3 C.2 OBJECTIVES C.3 CONCEPT OF OPERATIONS C-4 C.3.1 Pre-Emergency Period C-2 Normal Preparedness Phase Increased Readiness Phase C.3.2 Emergency Period Pre-Impact Phase Immediate Impact Phase C-5 . Sustained Emergency Phase C.3.3 Post-Emergency Period (Recovery) CA ORGANIZATION AND RESPONSIBILITIES CA.1 Local CA.2 Operational Area CA.3 Mutual Aid Region CAA State CA.5 Federal C-6 C-7 C.5 POLICIES AND PROCEDURES C-8 ENCLOSURES C-1 Supporting Organizations and Responsibilities C-2 Access Control C-ll C-13 . Attachment: C-1 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN C-2-A Entry Permit to Enter Restricted Areas C-17 APPENDIX C - Hazard-Specific Responses C-1 C-2 C-3 C-4 Major Earthquake Hazardous Materials Imminent! Actual Flooding Nuclear emergencies C-20 C-23 C-26 C-28 C-2 . . . . . . .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN ANNEX C LAW ENFORCEMENT AND TRAFFIC CONTROL OPERATIONS C.l Introduction This annex addresses general procedures for the maintenance of law and order and the preservation of life and property during natural disasters, technological incidents, and war emergencies. It also provides guidelines for the functions of law enforcement and supporting agencies associated with evacuation operations and the control of access to vacated areas or to hazardous or potentially hazardous areas. Also identified are the implementation procedures for mutual aid and other related support depending on the magnitude of the occurrence. C.2 Objectives The overall objectives oflaw enforcement and traffic control operations will be to: o Mobilize, deploy, and organize for law enforcement and traffic control operations. o Assist in alerting and notifying the general public. o Report conditions, needs, damage assessment, and other vital information, to include road closures, bridge failures, collapsed buildings, casualty estimates or any other situation which would normally require emergency response. o Provide traffic and crowd control in support of evacuation plans and in cooperation with other agencies having similar responsibilities. o Provide security and crowd control support at mass care facilities, Multipurpose Staging Areas, Casualty Collection Points, storage areas, vacated areas, key facilities, and vital institutions. o Establish procedures to allow rapid access by authorized personnel to controlled areas. Predetermine accreditation procedures for vital services and disaster service personnel. o Protect critical facilities and supplies. o Assist in establishing Multipurpose Staging Areas for incoming mutual aid, supplies, equipment, food, medical resources, etc. C-3 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Establish liaison with Coroner Services. Provide security protection of personal effects and assist with identification of the dead. . o Support search and rescue operations. C.3 Concept of Operations Law enforcement and traffic control activities during peacetime and war emergencies will usually be associated with the periods and phases indicated below. Detailed operational concepts and emergency response actions associated with various types of emergencies are provided in Appendix C, Hazard-Specific Responses. C.3.l Pre-Emergency Period The Pre-Emergency Period is divided into two phases as follows: Normal Preparedness Phase During this phase, emphasis will be placed on preparing supporting plans, Standing Operating Procedures (SOP) and checklists detailing the disposition of resources in an emergency. Such plans and procedures will provide for coordination and communication channels with counterpart agencies and organizations of other jurisdictions. Resource . listings will also be prepared and maintained current. Auxiliaries and reserves should be trained. Increased Readiness Phase This phase could begin upon receipt of an accredited earthquake prediction, the forecast of a flood which could impact the City of Dublin, or a rapidly deteriorating international situation which could lead to a possible attack upon the United States. Increased readiness actions will include reviewing and updating plans, SOPs and resource information, accelerating training programs, inspecting equipment, and taking other feasible measures. Necessary actions will also be taken to mobilize available resources, to include auxiliaries and reserves. C.3.2 Emergency Period The Emergency Period is divided into three phases as follows: Pre-Impact Phase Most actions to be accomplished during this phase would be precautionary and would be centered around taking appropriate countermeasures to protect people should the City of Dublin be impacted by an event such as a slow-rise flood situation, a health-endangering hazardous material incident, or enemy attack. Law enforcement personnel could be involved . C-4 . . . ., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN in moving persons from potentially hazardous areas to safer areas and providing support to mass care operations in such areas. Access control plans for the vacated or threatened areas might also have to be implemented. Immediate Impact Phase Actions taken during this phase will be concentrated on the well-being of people impacted by an event. Examples of such events are: a major earthquake, a flash flood, a large explosion, a release of hazardous materials, or attack. Priority activities will include disseminating warnings, conducting evacuation and/or rescue operations and establishing pass and entry controls. Sustained Emergency Phase As early lifesaving and property-protecting actions continue, attention can be given to other priority activities during this phase. This might include providing law enforcement support to mass care operations, securing dangerous areas, and assisting in detailed damage assessment activities. C.3.3 Post-Emergency Period (Recovery) Priorities during this period will be focused on continuing to provide essential law enforcement services, and assisting in recovery operations. C.4 Organization and Responsibilities C.4.l Local The Chief of Police, or his alternate, shall be the local Law Enforcement Coordinator. Local Law Enforcement Coordinators are members of the Emergency Management Staff, and are responsible for: o Coordinating law enforcement and traffic control operations within the jurisdiction. o Coordinating law enforcement and traffic control support to other functions. o Evaluating status reports and determining priorities for commitment of law enforcement resources. o Providing support to other jurisdictions as required. o Determining the need for additional assistance and submitting appropriate requests to the Operational Area Law Enforcement Coordinator. Organizations locally available to support law enforcement and traffic control operations are denoted in Enclosure C-l, Supporting Organizations and Responsibilities. C-5 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN CA.2 Operational Area . The next higher level of mutual aid responsibility is the county and its political subdivisions. In each county there is an Operational Area Law Enforcement Coordinator who is the County Sheriff. When an emergency cannot be handled by a law enforcement agency within an Operational Area, the Area Coordinator is responsible for providing assistance and coordination to control the problem. C.4.3 Mutual Aid Region Each Office of Emergency Services (OES) Mutual Aid Region has a Regional Law Enforcement Coordinator who is elected by the Operational Area Coordinators (Sheriffs) within the region. Should a present or anticipated emergency be so great as to require the resources of one or more Operational Areas, the Regional Law Enforcement Coordinator is responsible for organizing and coordinating the dispatch of resources from within the Region to affected areas. CAA State Office of Emergency Services Coordinates the procurement of state resources required to support local jurisdictions during an emergency. The OES Director, through the State Law Enforcement Coordinator (a member of the OES Staff), has the responsibility for law enforcement mutual aid coordination at the state level. . California Highway Patrol (CHP) Provides assistance to local jurisdictions to restore and maintain law and order. Military Department When ordered by the Governor, provides available military equipment and personnel in support of civil law enforcement operations. Department of Justice Provides intelligence and support information, and communications assistance through the California Law Enforcement Telecommunications System (CLETS) to OES and local jurisdictions. May also furnish law enforcement personnel in support of local law enforcement operations. Department of Alcoholic Beverage Control . C-6 . . . .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Provides available vehicles, and personnel who have peace officer powers, to support state and local law enforcement activities. Department of Corrections Provides available personnel who have peace officer powers to assist with local law enforcement activities. Department of Forestry Provides available personnel who have peace officer powers to assist with local law enforcement activities. Department ofFish and Game Provides available personnel who have peace officer powers to assist with local law enforcement activities. . Department of General Services (California State Police) Provides for the protection of constitutional officers; personnel, including state officials; property; equipment; supplies; and records, provides for general security at designated state facilities. Department of TransJlortation Assists the California Highway Patrol in implementing evacuation and traffic control plans. C.4.5 Federal U.S. Department of Defense The various agencies coordinated by the Department of the Army may provide defensive equipment in support of state and local law enforcement operations; and, when ordered by the President, may provide military personnel and offensive weapons. Department of the Treasury May temporarily assign to state and local governments law enforcement personnel who can be spared from essential departmental activities. Department of Justice (U.S. Marshal's Service) C-7 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN May provide personnel needed for law enforcement on all federal lands, to assist . agencies such as the National Park Service and the U.S. Forest Service which normally manage such property. C.5 Policies and Procedures (1 ) The law enforcement officer responsible for the maintenance of law and order in the City of Dublin shall be in command of these operations. He shall meet and confer with the Alameda County Sheriff about any problems. If an agreement cannot be reached to resolve necessary decisions, the fmal responsibility shall rest with the Sheriff. (2) Security patrols will be maintained in evacuated areas when feasible. Appropriate precautions will be taken to protect personnel from potential hazards. (3) Priority for movement in impacted areas will be given to essential activities such as public safety, medical and health services, and the delivery of essential provisions and other resources. (4) If evacuation is ordered, attention should be directed to relocating detainees from facilities in the hazard area to similar facilities nearby. . (5) If an emergency situation dictates the movement of persons from areas that might be, or have been, impacted, movement operations will be conducted in accordance with Annex H, Movement Operations. (6) If access control has to be established to facilitate ingress into and egress from impacted areas, or hazardous or potentially hazardous areas, such operations will be conducted in accordance with the procedures outlined in Enclosure C-2, Access Control. Control points will be established to assure that only authorized personnel are permitted to enter, pass through, or remain within controlled areas. (7) Auxiliary and reserve personnel should be utilized for low risk duties, such as security and traffic control. (8) Shifts and patrol areas should be reconfigured, as necessary, to meet the demands of the situation. (9) Due to the incompatibility of radio communications equipment between most law enforcement agencies, local agencies should, where possible, provide incoming mutual aid forces with portable radios using local frequencies. . C-8 . . . .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN (10) Coordination of mutual aid support will be accomplished through established channels (cities to Operational Areas, to Mutual Aid Regions, to State). Request should include, as applicable: o Number of personnel needed. o Type and amount of equipment. o Reporting time and location. o Authority to whom they are to report. o Access routes. o Estimated duration of operations. All law enforcement mutual aid support will, to the maximum extent possible, be provided in accordance with the California Law Enforcement Mutual Aid Plan. (11) Whenever a STATE OF EMERGENCY exists within a region or area, the following personnel within the region or area, or who may be assigned to duty therein, have full peace officer powers and duties as provided by Section 830.1 of the Penal Code: o All members of the California Highway Patrol. o All deputies of the Department of Fish and Game who have been appointed to enforce the provisions of the Fish and Game Code. o The State Forester and the classes of the Department of Forestry who are designated by the State Forester as having the powers of peace officers. o All members of the California State Police. o Peace officers who are State employees within the provisions of Section 830.5 of the Penal Code. (Note: The above personnel also have statewide peace officer powers and duties in the event of a STATE OF WAR EMERGENCY.) (12) California Highway Patrol (CHP) support of mutual aid operations is normally provided after local and adjacent governmental resources within a given Operational Area have been reasonably committed. Such support may also be provided earlier if the Governor determines it to be in the best interest of the public. CHP personnel committed to the support of local authorities shall remain under the command and control of their department. Commanders and designated supervisors may accept missions from the responsible local authorities. Requests for support by the CHP will be submitted to the appropriate Area Commander who may commit half of the Area's on-duty forces. C-9 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN (Note: All local law enforcement resources do not necessarily have to be committed prior to requesting such support.) (13) State Military Forces (National Guard) in support of local law enforcement will accept and execute broad mission-type orders from the civil officer in charge, but will at all times remain under the military chain of command. The provisions of Section 365 of the Military and Veteran's Code place, solely on the military commander, all decisions as to tactical direction and troops, kind and extent of force to be used, and particular means to be employed to accomplish the objective specified by the civil officer in charge. (Note: The Department of the Army has issued certain regulations regarding temporary loan of federal military resources to National Guard Units and local civil authorities.) (14) When the State has committed all of its available forces, including State Military Forces, and when such forces are unable to control the emergency, only the Governor may request that the President assign federal troops to assist in restoring or maintaining law and order. C-10 . . .. . . . .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure C-l SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES City Law Enforcement Coordinator (Chief, Dublin Police Services) · Serves as the city Law Enforcement Coordinator for the City of Dublin. · Will request Mutual Aid assistance, as necessary from the Countywide Law Enforcement Coordinator. City of Dublin Police Services . Law enforcement. · Movement and area control. . Field bookings. . Search and rescue operations. . Prisoner management. . Building, facility and area security. . Communications. BART Police East Bay Regional Park District Police Private security companies State Park Rangers Alameda County of the California Highway Patrol · Continue law enforcement within jurisdiction and within resources. · Provide assistance, within resources, as requested. Supporting City of Dublin Agencies: Care & Shelter (parks and Community Services Department) · In conjunction with American Red Cross, coordinates care and shelter for displaced persons. Construction & Engineering (public Works Department) · Traffic control. · Clear debris from roads for emergency equipment, as required. · Provide barricades upon request. Fire and Rescue (DRF A) · Assist in response to hazardous materials incidents as outlined by the Alameda County HazlMat Matrix. PersonnellV olunteers (Administrative Services) · Coordinate use of additional staff and volunteers, as required. C-ll .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN PIO (Administrative Services) Resources & Support (parks and Community Services) . Procure additional resources as necessary. Situation and Analysis (planning Department) · Analyze incoming information for dissemination to appropriate agencies. Supporting Alameda County Agencies: Animal Services (Animal Services Department) · Provides animal control measures. Public Health & Medical (Health Services Department) · Procure private clean-up resources for hazardous material incidents. · Provide technical advice/assistance in response to hazardous material incidents. · Coordinate emergency medical support. C-12 . . . . . . .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure C-2 ACCESS CONTROL 1. Introduction In the event of a pending or existing natural disaster, technological incident or a war emergency, it may be necessary to evacuate persons from a hazard area. During and following an evacuation, perimeter access controls will be necessary to eliminate any re-entry of the hazard area by unauthorized persons. 2. Objectives The overall objectives of access control operations will be to: o Provide a controlled area from which evacuation will take place, and prevent entry by unauthorized persons. o Protect lives by controlling entry into extreme hazard areas, thus reducing public exposure to the current or pending hazard agent. o Maintain law and order in the hazard area as well as the normal areas of responsibility. 3. Situation A hazard or potential hazard situation could justify the need for evacuation for a short period of a few hours to several days or weeks, depending on the hazard and its severity. In order to limit access to the hazard area, various personnel and devices will be required, such as the following: o Personnel to direct traffic and man control points. o Signs to control or restrict traffic. o Two-way radios to communicate to personnel within and outside the secured area. o Control point(s). o Adjacent highway markers indicating closure of area. o Markers on surface roads leading into the secured area. o Patrols within and outside the secured areas. C-13 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o An established pass system for entry and exit of secured area(s) (see Attachment C-2-A). See Attachment A-6-D, Media Access Regulations, for media access privileges to closed areas. . 4. Responsibilities 4.a Local Law Enforcement Agencies o Handle law enforcement duties within and outside secured areas. o Direct the placement of barricades and traffic control devices. o Initiate the entry pass system. Public Works Agencies o Provide for traffic control devices and their placement. o Staff roadblocks as requested by law enforcement agencies. 4.b County/Operational Area Alameda County Sheriff . o Handles law enforcement duties within all unincorporated areas. o Directs placement of barricades and traffic control devices in unincorporated areas. o Channels requests for mutual aid. Alameda County Public Works o Provides for traffic control devices and their placement in unincorporated areas. o Staffs roadblocks as requested by the County Sheriff and the California Highway Patrol (CHP). 4.c State California Highway Patrol o Manages and directs access control on the state/federal highway system. . C-14 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . o Works with other government agencies to establish a pass system for authorized persons to enter controlled areas. DeJ>artment of Transportation o Stockpiles and pre-positions barricades at designated location on state roads. o Supports local public works agencies. o Staffs roadblocks as requested by CHP. 4.d Federal U.S. Forest Service. Bureau of Land Management. and National Park Service o Denies entry on federal land to the general public. o Notifies persons already in the area to leave if evacuation is ordered. 5. Policies and Procedures 5.a Criteria for allowing entry into closed areas will be established for each incident. Two basic . options are available: o No access - Prohibits public from entering the closed area. Authorized personnel, i.e., local, state, and federal emergency personnel will be allowed entry to perform emergency work as necessary. Media representatives will be allowed access on a controlled basis. o Limited Access - Allows persons into closed area according to criteria established by the E.O.C. Manager. Entry criteria should defme the persons who will be allowed entry and whether motor vehicles are allowed. Persons allowed entry might include residents with valid identification, and owners, managers, and employees of businesses located in closed area. All persons allowed access will be required to sign a waiver of liability and complete an entry permit (see Attachment C 2-A, Entry Permit). 5.b Penal Code Section 409.5 (Authority of Peace Officers to Close Areas in Emergencies) indicates that any unauthorized person who willfully and knowingly enters an area closed by a peace officer and who willfully remains within such area, after receiving notice to evacuate or leave, shall be guilty of a misdemeanor. Nothing in Penal Code Section 409.5 prevents a duly authorized representative of any news service, newspaper, radio or television station or network from entering a closed area. . 5.c A record will be maintained of all vehicles and personnel who enter a closed area. C-15 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN 5.d If hazardous conditions are present in the closed area, all personnel will be advised of the . conditions and of appropriate precautions. Attachment: C-2-A Entry Permit to Enter Restricted Areas . . C-16 . . . .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment C-2-A ENTRY PERMIT TO ENTER RESTRICTED AREAS 1. Reason for entry (if scientific research, specify objectives, location, length of time needed for study, methodology, qualifications, sponsoring party, NSF grant number and date on separate page). 2. Name, address and telephone of applicant, organization, university, sponsor, or media group. Also contact person if questions should arise. 3. Travel (fill out applicable sections; if variable call information to dispatcher for each entry). Method of Travel (vehicle, aircraft) Description of V ehicle/ Aircraft Route of Travel if by Vehicle Destination by legal location or landmark Alternate escape route if different from above 4. Type of 2-way radio system to be used and your base station telephone number we can contact in emergency (a CB radio or radio telephone will not be accepted). Entry granted into hazard area. Authorizing Signature Date Expiration Date The conditions for entry are attached to and made a part of this permit. Any violation of the attached conditions for entry can result in revocation of this permit. The Waiver of Liability is made a part of and attached to this permit. All persons entering the closed area under this permit must sign the Waiver of Liability before entry. C-17 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN WAIVER OF LIABILITY . (TO BE SIGNED AND RETURNED WITH APPLICATION FORM) I, the undersigned, hereby understand and agree to the requirements stated in the application form and in the safety regulations and do further understand that I am entering a high hazard area with full knowledge that I do so at my own risk and I do hereby release and discharge the Federal Government, the State of California and all its political subdivisions, their officers, agents and employees from all liability for any damages or losses incurred while within the Closed Area. I understand that the entry permit is conditioned upon this waiver. I understand that no public agency shall have any duty to attempt any search and rescue efforts on my behalf while I am in the Closed Area. Signatures of applicant and members of his field party Date Print full name first, then sign _I have read and understand the above waiver of liability . _I have read and understand the above waiver of liability _I have read and understand the above waiver of liability _I have read and understand the above waiver of liability _I have read and understand the above waiver of liability _I have read and understand the above waiver of liability _I have read and understand the above waiver of liability _I have read and understand the above waiver of liability _I have read and understand the above waiver of liability _I have read and understand the above waiver of liability . C-18 . . . .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix C LAW ENFORCEMENT AND TRAFFIC CONTROL HAZARD-SPECIFIC RESPONSES This Appendix includes Emergency Action Checklists to be accomplished as appropriate in response to the events listed below. There is no significance in the order of checklist items since many actions will have to be accomplished concurrently. C-1 Response to a Major Earthquake C-2 Response to Hazardous Material Incident C-3 Response to Imminent!Actual Flooding C-4 Response to Nuclear Emergencies C-19 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix C-l . LAW ENFORCEMENT AND TRAFFIC CONTROL EMERGENCY ACTION CHECKLIST RESPONSE TO A MAJOR EARTHQUAKE Action Assigned Responsibility (X) Survey field units to survey damage, particularly predesignated key facilities. Planning Assure that all emergency equipment under cover has been moved to prevent damage in the event of aftershocks. Police IF LITTLE OR NO DAMAGE IS REPORTED PREP ARE TO SUPPORT MORE HEAVILY DAMAGED JURISDICTIONS. . IF EXTENSIVE DAMAGE IS REPORTED, TAKE THE FOLLOWING ACTIONS AS APPROPRIATE. Provide alternate communications, if telephone or radio communications are not operational. Police Call in regular personnel and reserves; assign responsibilities according to plan. Police Provide information to the Emergency PIO on matters relative to public safety. Planning Assist with the removal and disposition of the dead, if requested by the County Coroner. Police Take required animal control measures; coordinate with County Animal Control if necessary. Police Continue surveys for further damage or hazards. Planning . C-20 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Law Enforcement Earthquake Response Assigned Action Responsibility 00 Impose curfews as directed by the Director of Police Emergency Services. Protect inmates within detention facilities. Police Assist with the evacuation of institutionalized Fire persons, as necessary. Request mutual aid assistance from the Operational Police Area Law Enforcement Coordinator, as required. Assist in search and rescue operations. Police Assure that searched buildings are appropriately Building . marked. Fire Search vacated areas to ensure that all people Police have received warnings. Relocate people to safe areas. Police Parks and Community Services Provide security to protect people remaining Police m area. Provide traffic control. Public Works Assist fue units in entering or leaving the area. Police Public Works Establish perimeter access control, as required. Police Coordinate the evacuation of hazardous areas Police with other agencies. OES . C-21 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Law Enforcement Earthquake Response Action Assigned Responsibility (X) Coordinate with the Public Works and Engineering Coordinator for streets/roads barricades. Police Establish security for vital facilities and essential supplies. Police Coordinate with traffic engineering to determine capacity and safety of evacuation routes. Police Coordinate with Public Works for debris clearance and heavy rescue operations. Police Fire C-22 . . . . . . .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix C-2 LAW ENFORCEMENT AND TRAFFIC CONTROL EMERGENCY ACTION CHECKLIST RESPONSE TO HAZARDOUS MATERIAL INCIDENT Action Dispatch units to survey damage, and to estimate the extent of the affected area. Request Alameda County OES to notifY appropriate local, state, and federal hazard response agencies. Request Alameda County OES to contact National Weather Service for wind direction and other weather information. Ensure that all personnel remain upwind or upstream of the incident site. This may require repositioning of personnel and equipment as conditions change. Direct designated hazardous incident responders to the incident site. Assist in efforts to identify spilled substance. This would include locating shipping papers and placards and contacting, as required: - Shipper - Manufacturer - Caltrans - County Health Department Assigned Responsibility Police City Manager City Manager Police Fire First Responder First Responder Tel. No. (X) C-23 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Law Enforcement HAZMA T Response . Action Assigned Responsibility (X) - Local chemical cleanup company - CHEMTREC IT Corp. (800) 262-1900 Establish traffic and perimeter control for affected area. Police Assist in the coordination of medical assistance. Fire Assist in warning dissemination and search and rescue operations. Police County OES Establish command post with other emergency responders. Incident Commander . Establish communications with City EOC. Incident Commander Search vacated areas to ensure that all people have received warnings. Police Direct and monitor population evacuation. Police Provide law enforcement and crowd control services at mass care facilities. Police Determine if the use of aircraft will make hazardous conditions worse. If so, convey information to appropriate parties. Fire/County Environmental Health Assist with the removal and disposition of the dead, if requested by the County Coroner. County OES Police . C-24 . . . .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Law Enforcement HAZMA T Response Action Assigned Responsibility (X) Establish traffic and other controls to permit re-entry when safe. Police Public Works Request mutual aid assistance from the Operational Area Law Enforcement Coordinator. Police C-25 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix C-3 LAW ENFORCEMENT AND TRAFFIC CONTROL EMERGENCY ACTION CHECKLIST RESPONSE TO IMMINENT/ACTUAL FLOODING Action Assigned Responsibility FLOODING EXPECTED Prepare to move personnel from detention facilities subject to flooding. Police Prepare to relocate personnel and equipment from stations that are subject to flooding. Police Arrange for emergency electric power for law enforcement facilities. Public Works Place reserves and auxiliaries on standby. Police Alter patrol areas to accommodate flood conditions. Police Review evacuation routes and warning procedures (see Annex H, Movement Operations). Police Place towing services on standby to assist disabled vehicles on evacuation routes. Police Dispatch Wam population in threatened areas, if evacuation ordered. Police Provide traffic control for evacuation. Police Provide assistance in evacuating institutionalized persons. Police Parks and Community Services Provide security and establish access control for vacated areas. Police . (X) . . C-26 ., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Law Enforcement Flood Response Assigned Action . Responsibility (X) FLOODING OCCURS Activate warning procedures. EOC Manager Implement evacuation plans (see Annex H, Police Movement Operations). Reconfigure patrol areas. Police Coordinate with fire agencies for the rescue of Police persons trapped in flooded areas. Establish access controls around perimeter of Police inundation areas. . Provide security patrols for flooded areas. Police Provide law enforcement and crowd control Police services at mass care facilities. Request mutual aid assistance from the Police Operational Area Law Enforcement Coordinator, as required. . C-27 .., CIlY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix C-4 . LAW ENFORCEMENT AND TRAFFIC CONTROL RESPONSE TO NUCLEAR EMERGENCIES Law enforcement and traffic control operations during nuclear emergencies will be governed by the following essential actions relating to increased readiness, in-place sheltering, and enemy attack (with or without warning). Detailed actions are provided in the Emergency Action Checklist, which is included as a part of this Appendix. Increased Readiness Operations During an international crisis which poses a threat of war, all law enforcement agencies should prepare for the possibility of in-place sheltering, and attack. Agencies should review and update plans, alert personnel, and maintain equipment, including warning systems, in a state of readiness. Time permitting, agencies should place emphasis on the recruitment, training, and assignment of emergency missions to reserves and auxiliaries. Security efforts should be concentrated on facilities having the greatest operational significance during evacuation operations. Most importantly, warning systems should be tested. . Attack operations If an attack warning is received at any time during the crisis, law enforcement agencies will assist in the dissemination of warning information and will provide crowd and traffic direction and control during the movement of people to shelter. When the general population has completed the movement to shelter, law enforcement personnel should station mobile units at assigned locations and then take shelter. If the area experiences any weapons effects, personnel will assist the fue agencies in suppression activities and, as necessary, in remedial movement. . C-28 . . . .., CllY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Action (TO BE DEVELOPED) Law Enforcement Response to War Emergencies Assigned Responsibility (Xl C-29 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Annex D MEDICAL OPERATIONS CONTENTS Dol INTRODUCTION D-3 Do2 OBJECTIVES Do3 CONCEPT OF OPERATIONS D.3.l Pre-Emergency Period Normal Preparedness Phase Increased Readiness Phase D-4 D.3.2 Emergency Period . Pre-Impact Phase Immediate Emergency Phase Sustained Emergency Phase D-5 D.3.3 Post-Emergency Period (Recovery) D.4 ORGANIZATION AND RESPONSffiILITIES D.4.l Local D.4.2 Countywide D.4.3 Operational Area D-7 D.4.4 Mutual Aid Region D-8 D.4.5 State D.4.6 Federal D-9 D.4.7 Business and Industry D-lO Do5 POLICIES AND PROCEDURES D.5.l Managing Disaster Medical Care Operations D.5.2 Reconnaissance and Information D.5.3 Transportation of Casualties D-ll D.5.4 Special Disaster Medical Operations and Procedures . D.5.5 Medical Resources D-l .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN ENCLOSURES D-l Multicasualty Incident Plan D-2 Disaster Triage Procedures D-3 Supporting Organizations and Responsibilities D-4 Casualty Collection Point Operations D-5 Disaster Support Area (DSA) Medical Operations D-6 Medical Resources D-l2 D-13 D-l4 D-l6 D-l9 D-22 APPENDIX D Hazard-Specific Responses D-l D-2 D-3 D-4 Major Earthquake Hazardous Materials Imminent! Actual Flooding Nuclear emergencies D-25 D-27 D-29 D-3l D-2 . . . . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Annex D MEDICAL OPERATIONS Dol Introduction This annex describes the basic concepts, policies and procedures for providing disaster medical care to persons during major natural disasters, technological incidents, and war emergencies. The annex defines the Disaster Medical Care Organization and its responsibilities. This annex applies primarily to major area-wide disasters creating sufficient casualties to overwhelm local disaster medical response capabilities. Medical response plans for "point-type" emergencies, such as transportation accidents involving multiple casualties will be made in accordance with the guidelines in Enclosure D-I, Multicasualty Incident Plan. Do2 Objectives The overall objectives of disaster medical care operations will be to: o Minimize loss of life, subsequent disability, and human suffering by ensuring timely and coordinated medical assistance, to include evacuation of severely ill and injured patients. o Coordinate the application of medical facilities and the procurement, allocation, and distribution of medical personnel, supplies, communications, and other resources. o Provide a system for receipt and dissemination of information required for effective response to and recovery from the effects of a major disaster. Do3 Concept of Operations Disaster medical care activities during peacetime and war emergencies will usually be associated with the periods and phases indicated below. Guidance for plans detailing operational concepts and emergency response actions associated with various types of emergencies are provided in Appendix D, Hazard-Specific Responses. Do301 Pre-Emergency Period The Pre-Emergency Period is divided into two phases as follows: Normal Preparedness Phase During this phase, emphasis will be placed on preparing supporting plans, Standing Operating Procedures (SOP) and checklists detailing the disposition of public and private medical resources in an emergency. Such plans and procedures will provide for coordination D-3 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN and communication channels with public and private agencies and individuals that normally . operate independently. Resource listings will also be prepared and maintained current. Increased Readiness Phase This phase could begin upon receipt of an accredited earthquake prediction, the forecast of a flood which could impact the City of Dublin, or a rapidly deteriorating international situation which could lead to a possible enemy attack upon the United States. Increased readiness actions will include reviewing and updating plans, SOPs and resource information, ensuring that facilities and equipment are in a state of readiness, alerting of resource suppliers and emergency personnel, and other measures to increase capabilities to accomplish emergency missions. Do302 Emergency Period The Emergency Period is divided into three phases as follows: Pre-Impact Phase Most actions to be accomplished during this phase would be precautionary and would be centered around taking appropriate countermeasures to protect people should the jurisdiction be impacted by an event such as a slow-rise flood situation, a health-endangering hazardous material incident, or an enemy attack. If local plans for moving persons from threatened areas are placed into effect, medical personnel will implement plans for moving patients in hospitals and nursing homes within the threatened area to facilities in reception areas. Hospitals will consider discharging ambulatory patients to facilitate an evacuation of the facility and will seek to ensure the safety of patients whose illnesses and injuries preclude evacuation. . Immediate Impact Phase Actions taken during this phase will be concentrated on the well-being of people impacted by an event. Examples of such events are: a major earthquake, volcanic eruption, a release of hazardous materials, or an enemy attack. Priority activities will include providing disaster medical care to injured persons and/or continuing medical care to patients moved to facilities in evacuation areas. Persons requiring medical assistance will be treated at local facilities insofar as possible. Medical personnel and supplies will be transported to the affected area as rapidly as feasible to provide assistance. If local facilities are unable to adequately accommodate patients due to the large number of casualties or damage to local facilities, it will be necessary to move patients to suitable facilities elsewhere. . D-4 . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Casualties will be treated and transported in accordance with the guidelines outlined in Enclosure D-2, Disaster Triage Procedures. Sustained Emergency Phase As early lifesaving and property-protecting actions continue, attention can be given to other priority activities during this phase, such as assuring that hospital and nursing home patients receive continuing care, that other persons moved to congregate care facilities receive medical care, and that continuing day-to-day medical emergencies are met. Do303 Post-Emergency Period (Recovery) Priorities during this period will be focused on continuing to provide essential medical care services, and assisting in recovery operations and restoration of the area's medical care delivery capacity. D.4 Organization and Responsibilities D.401 Local To enhance response to and coordination with the Local Emergency Management Staffs of each city in the county, the City of Dublin has appointed the Dougherty Regional Fire Authority to be the Local Medical Coordinator. This Local Emergency Management staff member will be responsible for maintaining communications with the Countywide Disaster Medical Coordinator. City needs and county operations of medical care centers, casualty collection points, distribution of medical resources, transportation of casualties and other related medical care information will be relayed between the Local and County Coordinators. Do402 Countywide During all emergency phases, the Alameda County Health Department is responsible for providing Countywide Disaster Medical Operations. The Health Department's responsibilities will include medical operations for all municipal jurisdictions within the county, as well as the unincorporated areas. A representative of the County Health Department will be designated as the Countywide Disaster Medical Coordinator. The Countywide Coordinator will respond to any disaster affecting one or more jurisdictions in the county. Countywide Disaster Medical Coordinator The Countywide Disaster Medical Coordinator, who shall be the County Health Officer or his designee, shall be responsible for: D-5 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Coordinating disaster medical care operations throughout the county. . o Coordinating the procurement and allocation of critical public and private medical and other resources required to support disaster medical care operations. o Coordinating the transportation of casualties and medical resources to health care facilities and to, or from, other areas as required. o Coordinating the movement of patients from damaged or untenable health care facilities. o Maintaining liaison with the American Red Cross Chapter and volunteer services agencies within the jurisdiction. o Maintaining liaison with the coordinators of other relevant emergency services such as: communications, fire and rescue, health, law enforcement and traffic control, transportation, welfare, etc. o Communicating with the Operational Area Disaster Medical Coordinator on matters requiring assistance from other jurisdictions, state or federal governments. o Developing and maintaining a capability for identifying medical resources, transportation, and communication services within the jurisdiction. . Countywide disaster medical response will be supported by the following organizations: American Red Cross (ARC) Under its charter, the ARC provides supplementary medical and nursing care in Red Cross shelters and other health services upon request and within limited capabilities. Professional Medical Service Personnel Provides emergency medical care services in accordance with local plans and the California Emergency Plan, emphasizing mutual aid response. Other A~encies and V olunteer Or~anizations o Provides first aid, and pre-emergency disaster medical care training. o Provides, in coordination with local health authorities, manpower to establish and staff Emergency First Aid Stations. . D-6 . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Provides first aid treatment, litter bearers, and other ancillary medical assistance, including, but not limited to, medical care transport services and essential supplies according to local plans and under local direction. o Provides for feeding of medical personnel. A listing of organizations locally available to support disaster medical care operations is provided in Enclosure D-3, Supporting Organizations and Responsibilities. Do403 Operational Area The Operational Area Disaster Medical Coordinator (County Health Officer, or designee) may direct the countywide disaster medical care program or, by prior agreement, support a multicounty emergency medical services program adapted for disaster purposes. Responsibilities at the Operational Area level include, but are not limited to: o Coordinating disaster medical care operations within the county or multicounty area. o Coordinating the procurement and allocation of critical public and private medical and other resources required to support disaster medical care operations in affected areas. o Coordinating means of transporting casualties and medical resources to health care facilities including Casualty Collection Points (CCPs) within the area and to, or from, other areas as requested. o Responding to requests from the Regional Disaster MedicalIHealth Coordinator (RDMHC) to provide disaster medical care assistance, as conditions permit. o Developing and maintaining a capability for identifying medical resources, transportation, and communication services within the county or area. o Maintaining liaison with the appropriate American Red Cross Chapter, volunteer service agencies, and such sub-area representatives within the county as may be designated. o Maintaining liaison with the Operational Area Coordinators of other relevant emergency functions such as: communications, fire and rescue, health, law enforcement and traffic control, transportation, care and shelter, etc. o Ensuring that the existing county or multicounty medical care system for day-to-day emergencies is augmented in the event of a disaster requiring utilization of medical mutual aid resources. D-7 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Communicating with the RDMHC on matters requiring assistance from other counties, state or federal governments. . o Coordinating the activities of his /her staff or agents who perform these duties on a sub-area/district!municipal basis. Do404 Mutual Aid Region The Regional Disaster Medical/Health Coordinator will: o Coordinate the acquisition and allocation of critical public and private medical and other resources required to support disaster medical care operations in affected areas. o Coordinate medical resources in unaffected counties in the Region for acceptance of casualties. o Request assistance from the Emergency Medical Services Authority (EMSA) and/or State Department of Health Services (DHS) as needed. Do405 State . The following state agencies will be responsible for providing the disaster medical care services: Emergency Medical Services Authority (EMSA) The EMSA Director (State Disaster Medical Coordinator) will, in coordination with the State Department of Health Services and OES, be responsible for: o Coordinating state emergency medical response. o Allocating medical resources, both public and private, from outside the affected area. o Authorizing emergency travel and related expenditures and allied personnel, both public and private. o Responding to requests for emergency medical assistance from RDMHCs and/or County Health Officers. o Coordinating the evacuation of injured persons to medical facilities statewide using all available ground and air transportation resources. . D-8 . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Assisting local government to develop effective disaster response plans. o Assisting local government to restore essential emergency medical services. Department of Health Services o Provides staff support to the EMSA in disasters resulting in mass casualties. o Provides staff support to the Joint Medical/Health EOC in Sacramento including: medical personnel unit; patient deployment unit; facilities liaison unit; and medical supplies unit. o Staffs various administrative functions including: record keeping; finance; transportation liaison; communications; and medical personnel. Military Department Provides, as directed by the Governor at the request ofOES: o Medical support for the emergency field treatment of casualties. o Evacuation of casualties to appropriate disaster medical facilities as required. o Emergency medical care and treatment. o Communication and logistics support for medical response. Other State A~encies 0 Department of Finance 0 Department of Forestry 0 Department of General Services 0 Department of Youth Authority 0 California Conservation Corps 0 Department of Social Services Do406 Federal D-9 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Federal agencies operating under their own statutory authority may render direct assistance; . however, following a Presidential Declaration, the Federal Emergency Management Agency (FEMA) will coordinate the federal response system supporting emergency medical needs resulting from disasters. FEMA will be supported by the Sixth U.S. Army Headquarters, the Department of Health and Human Services, and the Department of Defense. As state shortfalls occur, federal agencies will make their resources available to support state/local medical response efforts. D.4o 7 Business and Industry Businesses and industries with personnel and resources needed to meet emergency medical requirements will be incorporated into the local emergency organization. D.5 Policies and Procedures D.501 Managing Disaster Medical Care Operations Overall management of the Countywide disaster medical care operations will be the re- sponsibility of the County Public Health Officer who will be supported by: Local Disaster Medical Coordinators; local rescue teams; field rescue and transport services provided by local fire forces and local paramedics; and emergency medical services personnel. Expedient medical care and first aid services for injured persons will be provided through a network of CCPs and first aid stations operated by County Public Health and supported by local medical personnel. Intracounty hospital services will be coordinated by the County Public Health Officer, with intercounty hospital services being coordinated by the duly appointed RDMHC. . In the event local medical resources are unable to meet the medical needs of disaster victims, the County Health Officer may request assistance from neighboring jurisdictions through the RDMHC or OES Regional Office. The RDMHC will coordinate the provision of medical resources to the affected county and the distribution of casualties to unaffected areas as conditions permit. If a state response is indicated, the functions of the affected Region's RDMHC will be subsumed under the overall state medical response. D.5.2 Reconnaissance and Information The following information will be required for managing disaster medical operations: o The number, by triage category, and location of casualties. o The location and helicopter accessibility of CCPs. o Land route information to determine which CCPs may be evacuated by ground transportation. ..... D-lO . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o The resource needs of affected areas. o Location, capabilities, and patient evacuation needs of operational medical facilities in and around the affected area. Information will be consolidated at the Alameda County Emergency Operating Center (Operational Area) level and provided to the RDMHC who will transmit it to the EMSA Staff at the State Operations Center (SOC). In the event the RDMHC is unable to function, the EMSA will coordinate directly with County Health Officers. D.5.3 Transportation of Casualties Transportation of the injured to local medical facilities, CCPs, and from damaged to operational medical facilities, will primarily be the responsibility of the Alameda County Health Department. In the event that available ambulances are not sufficient, expedient means of transporting minimally injured casualties may be required including the use of buses, trucks, and automobiles. To the extent feasible and consistent with triage priorities, patients requiring immediate transportation will have priority for ambulance transportation with other transportation used for less seriously injured. Mutual aid channels will be used for requesting additional medical transportation resources if local resources are insufficient. Casualty transportation resources will be in great demand; therefore, it is vital that casualties be transported on the basis of medical triage priorities. D.5.4 Special Disaster Medical Operations and Procedures A major areawide disaster creating mass casualties that overwhelm local capabilities (Level III disaster) will require activation of disaster medical operations not normally used in emergency medical care. These special operations include Casualty Collection Points and Disaster Support Areas. Predesignated sites for these operations are provided in Part Three, Operation Data. Policies and procedures are provided in the following enclosures: Enclosure D-4, Casualty Collection Point Operations . Enclosure D-5, Disaster Support Area (DSA) Medical Operations D.5.5 Medical Resources The sources of medical personnel, supplies and equipment are discussed in Enclosure D-6, Medical Resources. D-ll .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure D-I MUL TICASUAL TY INCIDENT PLAN The Alameda County Multi-Casualty Incident Plan is on file at the County Emergency Medical Services Office and at the Sheriffs Department Communication Center. The plan may be activated by the first arriving law enforcement, fire or ambulance units at an emergency incident involving any number of injured persons which may exhaust the rescue and medical resources of the responsible agencies within a portion of the county. The Multi-Casualty Incident Plan includes methods and procedures for: o Alerting of appropriate public safety agencies. o Dispatching sufficient emergency transport vehicles and personnel to meet the medical care and transport needs of the victims. o Distribution of casualties to appropriate medical facilities based on the severity of patient injury and the capacity of the facility to provide definitive medical care. o Overall scene management and command post organization. o Management of the medical response including designation of medical command and assignment team leaders for triage, treatment, transportation, etc. D-12 . . . . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure D-2 DISASTER TRIAGE PROCEDURES Field triage should be carried out in accordance with procedures set forth in the Multi-Casualty Incident Plan. Physician directed disaster medical care triage procedures should be initiated at disaster sites and disaster medical care facilities in accordance with the following guidelines: 1. Priority I - Immediate transport. First priority casualties are those that have life-threatening injuries that are readily correctable. For purposes of priority for dispatch to hospital, however, a second sorting or review may be necessary so only those "transportable" cases are taken early. Some will require extensive stabilization at the scene before transport may be safely undertaken. 2. Priority II - Delayed transport casualties are all those whose therapy may' be delayed without significant threat to life or limb and those for whom extensive or highly sophisticated procedures are necessary to sustain life (this latter group are likely to have a poor chance for survival even with the best of care). (Note: The delayed category now includes those classified delayed and those classified expectant or pending in the army triage system and on the Department of Health and Human Services Triage Card.) 3. Casualties requiring minimal care will not be tagged, or registered. They will not be given professional level care and will not be admitted to hospitals. They will be sent from the incident scene in order to reduce confusion unless they are needed to assist as litter bearers or first aiders. 4. The dead will be identified by an "X" on the forehead or covered with marked material. Professional opinion will be sought where needed. They will be completely covered with a sheet, blanket or other available opaque material. They should be moved out of the immediate casualty sorting area by the County Coroner as soon as practicable. 5. Panic-stricken persons, or those psychologically disturbed, who might interfere with casualty handling, should be isolated from the incident scene as soon as possible. Sedation and/or restraints may be used as indicated. D-13 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure D-3 . SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES Medical Care Agencies within the City of Dublin City Medical Coordinator (DRFA) · Chief will function and the City Medical Coordinator! · With assistance from the American Red Cross, will provide first aid and coordinate public health at mass care centers and shelters. · Assist in the accumulation of information on casualties at mass care centers and/or disaster scene. · Will establish contact with the Alameda County Health Services Department to coordinate response to a disaster affecting the City requiring Medical ~~ns. . · To the best of departmental capabilities, will maintain communications and assist the Health Services Department in facilitating Medical Operations and the responsibilities listed below in the City of Dublin. Medical (Alameda County Health Services Department) · Provide emergency medical care and treatment through county operated medical . facilities. · Coordinate the provision of emergency medical care and treatment provided by non-county medical facilities. · Establish casualty collection points for evacuation of the injured as needed. · Establish first aid stations as needed. · Coordinate ambulance services and provide for the transportation of the injured. · Coordinate the inter-county movement and use of medical personnel, equipment, and supplies. · Identify the need for medical mutual aid and request as needed. Fire and Rescue (DFRA) · Rescue, field triage and first aid within capability. Supporting City of Dublin Agencies: Construction and Engineering (public WorkslBuilding Departments) · Inspect hospitals, clinics and identified facilities for emergency mass care centers for usability after an earthquake. Law Enforcement (police Services) · Assist in identification and assessment of casualties. · Activate the Alameda County Multi-Casualty Incident Plan . D-14 . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN · Assistance in movement of ambulances at disaster scenes. . Establish emergency medical transportation routes. · Assist in dissemination of medical care information to the public. PersonnellV olunteers (Administrative Services) · Coordinate use of additional staff and volunteers, as required. PIO (Administrative Services) Resources and Support (parks and Community Services Department) · Procure supplies and services, as required. Situation Analysis (planning Department) Supporting Non-County Agencies American Red Cross · First aid at Red Cross shelters. Medical and Pharmaceutical Supply Companies · Medical supplies and equipment, as requested. Nursing Homes and Convalescent Facilities · Supporting medical care services. Radio Amateur Civil Emergency Services (RACES) · Provide communications to EOC, hospitals, disaster scene. D-15 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure D-4 . CASUAL TY COLLECTION POINT OPERATIONS 1. Purpose The Purpose of this section is to provide guidance to local authorities for the designation, activation, and operation of Casualty Collection Points (CCPs). Since CCPs will be the principal statellocal operational response to a catastrophe, interjurisdictional consistency in CCP operations is important. 2. General CCPs are sites predesignated by county officials for the congregation, triage, austere medical treatment, and stabilization for evacuation of casualties during a major disaster. They will be utilized to provide only the most . austere medical treatment directed primarily to the moderately/severely injured or ill who will require later definitive care and who have a substantial probability of surviving until they are evacuated to other medical facilities. CCPs should not be viewed as first aid stations for the minimally injured, although provisions may be made to refer them to a nearby site for first aid. Nor should CCPs be viewed as only short term staging areas because evacuation of casualties from the CCP may be delayed due to limited availability of transportation. Given the uncertainty of the flow of casualties, the availability of supplies and personnel, and the timeliness and rate of casualty evacuation, managers of CCPs must be cautious in the allocation of resources (especially during the first twenty-four hours of operation). . 3. Designation of CCPs The designation, establishment, organization, and operation of CCPs is the responsibilities of Alameda County officials. Regional and state resources will be available to resupply and augment CCP operations, but are generally unavailable to activate a CCP during the initial response phase. Counties should designate two categories of CCPs: o Category A CCPs are those the county is reasonably sure it will activate in case of a major disaster involving mass casualties. The locations of Category A CCPs should be publicized before a disaster occurs. o Category B CCPs are those which may be activated depending on the number and location of casualties, the resources available, and their accessibility. The location of Category B CCPs should be publicized only after they have been activated. . D-16 . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN If a large number of casualties occur in an area distant from any CCP, the Countywide Medical Coordinator may designate additional CCPs, as appropriate and so notify the local and state responders and the public of its location. In selecting CCP locations, consideration should be given to: proximity to areas which are most likely to have large numbers of casualties; distribution of locations in potential high-risk areas throughout the affected area; ease of access for staff, supplies and casualties; ease of evacuation by air or land; and the ability to secure the area. 4. Medical Care Medical resources at CCPs should be oriented towards stabilization for transport and relieving suffering. Supplies, personnel, and conditions will not usually allow definitive care of even minor or moderate injuries. Care should ordinarily be limited to: o Arrest of significant bleeding o Splinting of fractures o Maintenance or improvement of hemodynamic conditions by intravenous solution o Treatment of severe respiratory conditions o Pain relief 5. CCP Operations The flow of casualties into a CCP is unpredictable depending on its distance from casualties, the success of public information efforts, its accessibility, and the pace of search and rescue operations. o If delay is lengthy, reconsideration of triage of the seriously injured and a higher level of pre-hospital care at CCPs may be needed. o Supplies from outside the disaster area to the CCPs may be delayed. o Water, power, and other resources may be scarce, limiting the type of medical treatment feasible at a CCP. o Inclement weather and other atmospheric conditions may hinder helicopter delivery of personnel and supplies and evacuation of casualties. The public, fire, and police agencies will be notified by county officials of the location of functioning CCPs. Status reports will be made by each CCP to the County Health Officer or Operational Area Disaster Medical Coordinator, describing: numbers and triage category of casualties; medical D-17 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN supply needs; personnel status and needs; and accessibility by helicopter and ground . transportation. Patient tracking will begin at CCPs, using a Patient Tracking Tag which will be attached to the patient during triage operations. This tag will remain with the patient until the final medical treatment facility is reached. . . D-18 . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure D-5 DISASTER SUPPORT AREA (DSA) MEDICAL OPERATIONS 1. Medical Staging Area The DSA will serve as a medical staging area through which casualties requiring hospitalization for substantial care are transported for dispersal to medical facilities in uninvolved areas. A "Leap Frog" concept will be used in evacuating casualties and providing mutual aid resources. Under this concept, casualties will be evacuated from Casualty Collection Points (CCPs) in the affected area to the DSA, then to a more distant medical facility for definitive care. Human and material resources will then be transported from the DSA to the affected area on the return trip. The movement of casualties and resources will be coordinated with all appropriate levels of government, and medical response and emergency medical agencies in the affected area, by the State Disaster Medical Coordinator (Director, EMSA). In general, only minimal medical stabilization services aimed at preserving life will be performed at the DSA. 2. Medical Functions Medical function responsibilities at the DSA include: o Planning the organization and layout of the medical section of the DSA. o Establishing procedures for patient flow. o Directing the establishment of the medical site and implementation of patient care procedures. o Providing orientation for personnel staffing the DSA medical function. The DSA will also serve as the site for the receipt, storage, and disbursement of medical resources into unaffected areas. 3. Satellite Medical Operations Medical DSAs may be created by the Emergency Medical Services Authority (EMSA) at other locations depending on the location of large pockets of casualties and the amount of responding resources available. D-19 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN 4. Organization and Support of Personnel . Physicians and other licensed medical personnel arriving at the DSA shall sign a log sheet listing their name, specialty, and license number. Medical personnel shall carry some proof of licensure with them. This information will be used by the Disaster Medical Coordinator to organize medical assistance teams with appropriate skills. Each team will triage and provide austere treatment to an average of 200 casualties per eight hour shift at CCPs (if needed) or at the DSA. Each team shall consist of: o Two physicians with specialties in emergency medicine, surgery, orthopedics, family practice, internal medicine, or gynecology. o Four registered nurses. o Two physician's assistants or nurse practitioners. (May substitute RNs or paramedical personnel, if necessary.) o One medical assistance personnel (dentist, veterinarian, etc.). o Four L VNs or aides. o Two clerks. . As soon as medical personnel arrive at the DSA, they will be provided with orientation material e.g., disaster tags, triage and austere medical care guidelines, DSA and CCP organization and operations material (currently under development). Private sector medical personnel will be integrated with CNG Medical Brigade operations at the DSA. 5. Movement of Resources Written agreements should be established with commercial airlines to provide transportation of medical personnel from throughout the state to the DSA. Other transportation for personnel and equipment from other areas of the State to the DSA will be requested of private air and surface carriers, the military, and state and federal agencies through the State Office of Emergency Services. Most medical supplies and support equipment supplied by the federal government will probably originate from Department of Defense Logistic Supply Depots and the Veterans Administration. Initial transport of supplies will be accomplished by the military; later transport may be . supplemented by the private sector. D-20 . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Open market purchased resources will be delivered by the supplier. If the supplier is unable to transport, transportation will be requested through the DSA. If land routes are open between CCPs and the DSA (or other sites of definitive or intermediate care), trucks and buses will be used to transport large numbers of casualties requiring evacuation. However, ambulances from unaffected areas will be primarily needed for the transport of casualties from the receiving sites in reception areas to definitive care facilities. Regional Disaster Medical Coordinators (RDMCs) will request assistance through County Health Officers (Operational Area Disaster Medical Coordinators) and will coordinate ambulance activity. Transportation resources options include: o Commercial fixed-wing aircraft, trucks, and buses. o CNG and U.S. Armed Forces fixed-wing aircraft, helicopters, and trucks. o Private and public ambulance companies. o Water transport. D-21 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure D-6 MEDICAL RESOURCES 1. Sources of Personnel Emergency medical services personnel: Locally assigned physicians and nurses. Physicians and nurses employed by Alameda County. State employed physicians and nurses. V olunteer physicians, nurses, dentists, veterinarians, etc. Law enforcement and fire EMT personnel, if available. Medical school residents and teaching staff from throughout the state. Volunteers through professional societies (California Medical Association, California Nurses Association, California Ambulance Association, etc.). Other volunteer medical personnel from throughout the state. California National Guard (CNG). U.S. Armed Forces. Veterans Administration personnel. Volunteer medical personnel from other states. 2. Supplies and Equipment Medical supplies and equipment will be needed for: o Initial supply and resupply of CCPs. o Initial supply and resupply of DSA. D-22 . . . . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Resupply of functioning hospitals in the affected areas. o Resupply of hospitals outside the disaster area receiving casualties. Sources of medical supplies and equipment: o U.S. Department of Defense, Department of Health and Human Services, and Veterans Administration (through the Federal Emergency Management Agency and California Office of Emergency Services). o Other local stores (hospitals, pharmacies, emergency vehicles, local government resources, etc.). o Mutual aid from unaffected areas. o Private sector suppliers in the state. o County stored first aid stations, where available and usable. Blood and blood derivatives: o Whole blood and plasma will be supplied by the California Blood Bank Association and the American Red Cross. o Supplies will be transported to the DSA by suitable available transportation. The State Disaster Medical Coordinator may request the provision of refrigeration trucks to act as storage facilities for the blood and blood products. o Personnel will be requested from the California Blood Bank Association to operate a blood bank at the DSA in coordination with the CNG Medical Brigade. o Since the DSA will not have resources for the storage oflarge quantities of blood, only a twenty-four hour supply will be stored at the DSA. o Blood and blood products will be used primarily at the DSA and at hospitals in the affected and reception areas. Blood should be sent to CCPs only under extraordinary circumstances. D-23 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix D MEDICAL HAZARD-SPECIFIC RESPONSES This Appendix includes Emergency Action Checklists to be accomplished as appropriate in response to the events listed below. There is no significance in the order of checklist items since many actions will have to be accomplished concurrently. D-1 Response to a Major Earthquake D-2 Response to Hazardous Material Incident D-3 Response to Imminent!Actual Flooding D-4 Response to Nuclear Emergencies D-24 . . . . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix D-I MEDICAL EMERGENCY ACTION CHECKLIST RESPONSE TO A MAJOR EARTHQUAKE Action Assigned Responsibility (X) Contact the Operational Area to determine condition and capacity of hospitals. Planning Determine availability and condition of city medical supplies; take appropriate action to maintain inventories or resupply. Local Hospital Determine availability and condition of blood supplies; take appropriate action to maintain inventories or resupply. Red Cross IF THERE ARE ONLY A FEW OR NO CASUAL TIES, PREP ARE TO SUPPORT MORE HEA VIL Y DAMAGED JURISDICTIONSo IF THERE IS EXTENSIVE DAMAGE AND A LARGE NUMBER OF CASUAL TIES, TAKE THE FOLLOWING ACTIONS AS APPROPRIATEo When requested by County Health Services take action to initiate field hospital care. City Manager Augment medical personnel. Local Hospital City Manager Obtain emergency supplies. Local Hospital Planning Request clearance of access routes. Police Provide emergency power to nonfunctioning undamaged facilities. Public Works D-25 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Medical Earthquake Response . Action Assigned Responsibility (X) Periodically contact Operational Area to advise Planning them of updated medical needs. Activate plans to obtain supplementary City Manager services such as public information, records, reports, etc. Inform the Emergency Public Information Planning Officer of current information for dissemination to the public. Activate Casualty Collection Points when City Manager requested by County Health Services. Provide field medical care, including triage, Fire . near or in affected areas. Determine number and location of Fire casualties that require hospitalization. Determine transportation needs and Parks and capabilities. Community Services Coordinate with County Health Services Fire to have units dispatched to pick up injured. Allocate casualties to hospitals to make County Health best use of facilities. Coordinate with county to determine availability Fire and location of medical personnel. Coordinate with county to allocate Fire personnel to medical facilities as required. Request any additional assistance from the City Manger . Operational Area as required. D-26 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Appendix D-2 MEDICAL EMERGENCY ACTION CHECKLIST RESPONSE TO HAZARDOUS MATERIAL INCIDENT Assigned Action Responsibility (X) Determine if specialized equipment is County Health needed for medical personnel operating in the affected area. Determine number and location of casualties Planning that require hospitalization. Activate Alameda County HazlMat Matrix. First Responder . If a large number of casualties have occurred, City Manager Coordinate with County Health Services to direct establishment of Casualty Collection Points. Coordinate field medical care, including triage, Fire near or in affected areas. Periodically contact Operational Area to advise Planning them of updated medical needs. Request hospitals to activate Disaster Plans if County Health there is a large number of casualties. Dispatch units to pick up injured. County Health Allocate casualties to hospitals to make County Health best use of facilities. Request notification of medical personnel Local Hospital with specialized training and assign them Fire . to medical facilities commensurate with area requirements. D-27 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Medical HazMat Response Action Assigned Responsibility (X) Coordinate distribution of specialized medical supplies. Planning Periodically poll medical facilities to determine caseload and support requirements. Planning Activate plans for supplementary services such as public information, records, and reports. City Manager Inform the Emergency Public Information Officer of current information for public dissemination. Planning Request assistance from the Alameda County Disaster Medical/Health Coordinator as required. Fire Coordinate with the Movement Coordinator, (police) the movement of patients from any medical facility threatened by a hazardous material release. Fire D-28 . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Appendix D-3 MEDICAL EMERGENCY ACTION CHECKLIST RESPONSE TO IMMINENT/ACTUAL FLOODING Assigned Action Responsibility (X) FLOODING IMMINENT Identify facilities subject to flooding. Planning Notify facilities to relocate people. Parks and Community Services . Arrange to have standby emergency power at Public Works field medical facilities as necessary. Coordinate with County Health Services to Fire designate an acute care facility to handle the medical needs of flood victims. Coordinate with Transportation for the Police removal of patients from nursing homes in flood plain. Place medical personnel on standby status. Local Hospital Coordinate with County Health Services for Fire medical liaison to the Emergency Operating Center (EO C), if activated. Request pharmaceutical supplies be moved PIO out of flood-prone areas. Plan for alternate communications. RACES . D-29 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Medical Flood Response Action Assigned Responsibility (X) Provide evacuation assistance to non- institutionalized persons who require medical! nursing support. Fire FLOODING OCCURS Request ambulance services to relocate from flood-prone areas. Fire Evacuate flood-prone medical facilities, or move all patients and personnel to floors above flood waters. Local Hospital Initiate alternate communications, if needed. RACES Determine number and location of casualties that require hospitalization. Planning Coordinate, with County Health Services to activate Casualty Collection Points and provide field medical care. City Manager Request additional assistance as necessary from the Operational Area. City Manager D-30 . . . . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix D-4 MEDICAL RESPONSE TO NUCLEAR EMERGENCIES Medical operations during nuclear emergencies will be governed by the following essential actions relating to increased readiness, in-place sheltering, and attack operations (with or without warning). Detailed actions are provided in the Emergency Action Checklist, which is included as a part of this Appendix. Increased Readiness Operations Should a threatening international crisis develop, all public and private medical service providers will be mobilized, and a Disaster Medical Care Organization will be established. This organization will require participation by a large number of public and private agencies and individuals that normally operate independently. During a worsening crisis, measures to increase readiness and capability for in-place shelter and evacuation and attack operations will be undertaken by all elements of the organization. This will include reviewing and updating plans and resource information, alerting personnel, training and assigning additional personnel, ensuring that facilities and equipment are in a state of readiness, and other measures to increase capabilities to accomplish emergency missions. Crisis Relocation Operations If crisis relocation is ordered, the large number of persons moving into evacuation areas will substantially increase the demand for medical resources. All elements in evacuation areas will be required to augment their capabilities with personnel, equipment, and supplies relocated from hazard areas. Hospitals in evacuation areas will be required to discharge certain patients and be prepared to receive and care for patients arriving from hazard areas, and all hospital staffs should be prepared to work 12-hour shifts. These staffs will be augmented by relocated professional medical personnel. Crisis relocation operations will be conducted in the following phases: Alert (Mobilization) Phase In response to the alert to prepare for crisis relocation, all personnel associated with the Disaster Medical Care Organization at the various levels should be mobilized and assigned emergency missions. Necessary actions will be taken to discharge hospital patients whose D-31 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN conditions permit such action to move patients from hazard to reception areas, and to staff . all medical facilities accordingly. Reception areas will make preparations to receive persons being relocated from hazard areas. Movement Phase During this phase, required augmentation support will be dispatched from hazard to reception areas. Sustaining Phase Once evacuees have been registered and assigned to lodging, feeding, and fallout shelter facilities, and patients from hazard areas have been moved to medical facilities in evacuation areas, the demands for medical resources will be altered considerably. One or more Medical Aid Stations will be needed in evacuation areas and at each Reception and Care Center. One physician and two nurses should be on duty at all times at each Lodging Section. In sections with large populations, additional Aid Stations may be established as required. Ambulance and paramedic services in evacuation areas will be augmented by support from the hazard areas. In the partially vacated hazard areas, the demands for medical services will be substantially reduced. However, a minimum level of service must be maintained to support essential workers and other persons. . Attack Operations If an attack warning is received, all service providers will take shelter in designated facilities and provide services to the sheltered population as available resources and conditions permit. Attachments: D-4-A D-4-B Emergency Action checklist Response to Nuclear Emergency Medical Services in Reception Areas During Nuclear Emergency . D-32 . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment D-4-A, Appendix D-4 MEDICAL EMERGENCY ACTION CHECKLIST RESPONSE TO NUCLEAR EMERGENCIES Action (TO BE COMPLETED) Assigned Responsibility (X) D-33 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment D-4-B, Appendix D-4 . MEDICAL SERVICES IN EVACUATION AREAS DURING NUCLEAR EMERGENCIES If evacuation is ordered during a nuclear emergency, it will be necessary to expand medical services in evacuation areas. A tiered system of providing such services is one effective means. Tier I The first tier in the medical care delivery system will consist of first aid units, supervised by infIrmaries. Essentially, the first aid units will act as a screen to prevent the overuse of the infirmaries. The units will be responsible for servicing the medical needs of the general population who are afflicted with: o Minor injuries. o Illnesses needing limited medical attention/treatment. . o Emergency conditions requiring quick transportation to a hospital or infirmary. Depending on the medical needs that arise, the first aid units may be either mobile or stationary. Each infirmary should decide whether mobile or stationary units are most practical for its area. In most cases, some combination of mobile and stationary units will be desired. Some general criteria for first aid unit organization are set out below: o One unit should be available for every 1,000 persons. o Each unit should be composed of six nurses. o All units should operate on a 24-hour basis, with the staff scheduled for 12-hour shifts. o Staff members should report to the infirmaries before their shift begins. o Supplies should be distributed to the nursing staff when they report for duty. o Each staff team should have at least one driver and one vehicle to handle emergency transportation. .. D-34 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Records will not be required at this level of health care. Each unit, however, should be responsible for ordering all the supplies it needs for each day. Tier 2 The second tier of medical care will consist of infirmary facilities. These infirmaries would be responsible for the treatment of the most critical conditions. They will function as clinics for the seriously ill and as dispatchers for the second tier of medical care. Each Reception and Care (R&C) Center should have an infirmary within its area of responsibility. Its size will be dependent on the total post-evacuation population of the area. The staff of the R&C Center should determine the number of people within its area after evacuation. The following guidelines for staffmg have been developed and should prove helpful in the organization of infirmaries. An estimate of required staffing; provided below, has been calculated based on an expected daily patient load of approximately 500 persons per 100,000 population in the infirmary area. SWf Per 100.000 Population . Physicians Nurses Clerical workers Pharmacists 100 200 100 50 The patient load is broken down by condition in the next two sections. Acute Conditions Per 100.000 Population Pregnancy, delivery and disorders 10 Injuries 105 Infective and parasitic disease 75 Respiratory conditions 175 All other acute conditions 50 Chronic Conditions Per 100.000 Population Cardiovascular disease 90 Diabetes 5 Respiratory attacks 9 Gastrointestinal disease 5 Convulsive disorders 1 . Total: 525/100,000 population D-35 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN The figures presented above may, of course, underestimate the actual case load. Increased numbers of patients requiring medical aid may result from stress-induced complications brought on by evacuation or from the outbreak of communicable diseases. If more staffing is needed, licensed persons in the health field who are not being utilized can be drawn on. . Although every infirmary should establish a reception desk to greet patients and begin record flow, each will be responsible for its own internal station organization. The records which are begun by the receptionist are necessary and should be organized in an efficient and logical manner. For each patient treated, the following information must be recorded: o Infirmary address o Patient name o Facility address or number o Predisaster address o Physician referred to o Diagnosis o Treatment o Signature of physician or nurse. Based on the expected daily patient loads and staff observations of patient needs, the requisitionary personnel should be able to process orders for specific medical supplies. A store of pharmaceuticals should always be present in the infirmary facilities. Prescription pharmaceuticals should be made available only through the infirmary stations. . Infirmary staffs are responsible for dispensing critical supplies and prescription drugs to the first aid units of Tier 1. . D-36 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Annex E PUBLIC HEALTH OPERATIONS CONTENTS E.I INTRODUCTION E-3 E.2 OBJECTIVES E.3 CONCEPT OF OPERATIONS E.3.1 Pre-Emergency Period Normal Preparedness Phase Increased Readiness Phase E-4 E.3.2 Emergency Period . Pre-Impact Phase Immediate Impact Phase Sustained Emergency Phase E.3.3 Post-Emergency Period (Recovery) E.4 ORGANIZATION AND RESPONSIBILITIES E.4.1 Local E.4.2 Operational Area E-6 E.4.3 Mutual Aid Region E.4.4 State E.4.5 Federal E-8 E.5 POLICIES AND PROCEDURES E-9 ENCLOSURES E-l Supporting Organizations and Responsibilities E-lO E-2 Major Disaster Public Health Considerations E-12 . E-l .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN APPENDIX E - Hazard-Specific Responses E-l Response to Major Earthquake E-2 Response to Hazardous Materials Incident E- 3 Response to Imminent! Actual Flooding E-4 Response to Nuclear Emergencies E-18 E-20 E-22 E-25 E-2 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Annex E PUBLIC HEALTH OPERATIONS E.I Introduction This annex describes public health operations, assigns responsibilities, and provides suggested actions and responses to public health problems associated with natural disasters, technological incidents, and war emergencies. E.2 Objectives The overall objectives of disaster public health operations will be to: o Provide preventive health services. o Provide food handling and mass feeding sanitation service in emergency facilities. o Inspect and advise on general sanitation matters. o Coordinate health-related activities among other local public and private response agencIes or groups. E.3 Concept of Operations Disaster public health activities during peacetime and nuclear defense emergencies will usually be associated with the periods and phases indicated below. Detailed operational concepts and emergency response actions associated with various types of emergencies are provided in Appendix E, Hazard Specific Responses. E.3.1 Pre-Emergency Period The Pre-Emergency Period is divided into two phases as follows: Normal Preparedness Phase During this phase, emphasis will be placed on preparing supporting plans, Standing Operating Procedures (SOP) and checklists detailing the disposition of disaster public health resources in an emergency. Such plans and procedures will provide for coordination and communication channels with public and private agencies and organizations of other jurisdictions. Resource listings will also be prepared and maintained current. E-3 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Increased Readiness Phase . This phase could begin upon receipt of an accredited earthquake prediction, the forecast of a flood which could impact the City of Dublin, or a rapidly deteriorating international situation which could lead to a possible enemy attack upon the United States. Increased readiness actions will include reviewing and updating plans, SOPs and resource information, training and assigning additional personnel, and taking other feasible measures. Available resources will be mobilized. E.3.2 Emergency Period The Emergency Period is divided into three phases as follows: Pre-Impact Phase Most actions to be accomplished during this phase would be precautionary and would be centered around taking appropriate countermeasures to protect people should the City of Dublin be impacted by an event such as a slow-rise flood situation, a health-endangering hazardous material incident, or enemy attack. Immediate Impact Phase Actions taken during this phase will be concentrated on the well-being of people impacted . by an event. Examples of such events are: a major earthquake, a flash flood, a large explosion, a release of hazardous materials, or an enemy attack. Priority activities will be concentrated on responding to potential or actual public health problems. Sustained Emergency Phase As early lifesaving and property-protecting actions continue, attention can be given to other priority activities during this phase. This might require a concentration of efforts on sanitation and vector control in and around established mass care facilities, and other public health related activities. E.3.3 Post-Emegency Period (Recovery) Priorities during this period will be focused on continuing to provide essential public health services and assisting in recovery operations. E.4 Organization and Responsibilities E.4.1 Local . E-4 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN To enhance response to and coordination with Local Emergency Management Staffs of each city in the county, the City of Dublin has appointed the Parks and Community Services Director to be the Local Public Health Coordinator. This Local Emergency Management Staff member will be responsible for maintaining communications with the Countywide Public Health Coordinator. City needs and county operations of public health and sanitation related operations will be relayed between the Local and County Coordinators. Local Public Health Coordinator The Local Public Health Coordinator, who IS a member of the Emergency Management Staff, will be responsible for: o Preventative health services; including the control of communicable diseases. o Systematized inspection of health hazards in damaged buildings. o Provision of self-contained chemical toilets and other temporary measures for the sanitary disposal of human waste and other infected refuse. o Detection and identification of possible sources of contamination dangerous to the general physical and mental health of the community. o Inspection for purity and usability of vital foodstuffs, water, drugs, and other consumables. o Food handling and mass feeding sanitation service in emergency facilities, including increased attention to sanitation in commercial feeding and facilities. o Inspection and advice on general sanitation matters. o Adequate sanitary facilities in emergency shelters. o Mosquito and other vector control in areas not covered by local mosquito abatement districts. o Coordinating with the Operational Area Public Health Coordinator on matters requiring assistance from other jurisdictions. o Coordination of health-related activities among other local public and private response agencies or groups. Mosquito Abatement Districts E-5 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Perform mosquito and other vector control within program plans of County Health . agencies and provide reinforcement to the State Department of Health Services and local Health Departments County Agricultural Commissioner Provides assistance with emergency vector control and dead animal disposal. American Red Cross Provides supplementary medical, nursing aid, and other health services upon request and within capability. A listing of organizations locally available to support disaster public health operations is denoted in Enclosure E-I, Supporting Organizations and Responsibilities. E.4.2 Operational Area The County Public Health Officer, or designee, will serve as the Operational Area Public Health Coordinator and will have countywide responsibility for providing, or coordinating the provision of, public health and sanitation services. The individual may also, by prior agreement, support a . multicounty emergency public health program adapted for disaster purposes. The Operational Area Coordinator will submit requests for support, and other relevant information, to the Mutual Aid Region Disaster MedicalIHealth Coordinator. E.4.3 Mutual Aid Region The Office of Emergency Services (OES) Mutual Aid Region Disaster MedicalIHealth Coordinator will be responsible for coordinating disaster public health operations and support requirements within the Region and will submit requests for support, and other relevant information, to the State Director of Public Health. E.4.4 State The Director, State Department of Health Services, serves as State Director of Public Health and will have the overall responsibility of coordinating statewide disaster public health operations and support requirements. The following state agencies have varied capabilities and responsibilities for providing support to disaster public health operations: Department of Health Services . E-6 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Primarily responsible, under the State Director of Public Health, for the administration and coordination of a statewide disaster public health program which includes coordinating, supervising, and assisting, as necessary, those essential services required to: o Assure availability of safe drinking water. o Prevent and control communicable disease. o Provide technical assistance in the safe operation of sewage collection, treatment, and disposal systems. o Assure prevention and control of vectors, including flies, mosquitoes, rodents, and other disease-transmitting insects and animals. o Assure observance of health aspects in management of solid waste disposal, including proper disposal of dead animals. o Assure safe management of hazardous wastes, including handling, transportation, and disposal. o Ensure safety of emergency supplies of food, drugs, medical devices, and other products. o Ensure rapid restoration or replacement of facilities for processing, storing, and distributing food, drugs, medical devices, cosmetics, and other products. o Rapidly establish measures to mitigate damage to public health from radiological accidents, including safety criteria for recovery, reoccupancy, and rehabilitation of contaminated areas. o Provide support to the California Air Resources Board in carrying out the public health aspects of the California Air Pollution Emergency Plan. D~partment of Food and Agriculture o Administers programs for the control and eradication of diseases, pests or chemicals affecting animals, poultry or crops. o Provides information on the protection of human and animal food from contamination by harmful residues or chemicals. o Provides entomological and veterinary assistance in support of emergency operations. E-7 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Air Resources Board . o Develops plans to prevent substantial endangerment to the health of persons by anticipating and preventing or abating air pollution emergencies. o Coordinates the execution of air pollution emergency plans with County and Regional Air Pollution Control Districts, State OES and other public agencies. o Coordinates the monitoring of air quality and issues bulletins consistent with public safety as required by the Department of Health Services. State Water Resources Control Board Assures safe operation of sewage collection, treatment, and disposal systems; and provides water quality advice and support in emergency operations. Solid Waste Management Board Assures proper disposal of solid wastes. E.4.5 Federal . The Department of Health and Human Services, operating under its own statutory authority or following a Presidential Declaration of an EMERGENCY, may provide disaster public health servIces. Public Health Service Has the primary federal responsibility for activities associated with health hazards resulting from emergencies and will: o Assist state and local communities in taking protective and remedial measures for ensuring sanitary food and potable water supplies; adequate sanitary systems; rodent, insect, and pest control; care of sick and injured; and control of communicable disease. o Assign professional and technical personnel to augment state and local forces. Food and Drug Administration . E-8 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Works with state and local governments in establishing public health controls through the decontamination or condemnation of contaminated food and drugs. E.5 Policies and Procedures (1) If a local situation requires the regulation of a local health department in accordance with Section 207 of the Health and Safety Code, the State Department of Health Services will notify the appropriate health officer accordingly and assume control of local public health functions. (2) If local resources (both public and private) are inadequate to cope with the situation(s), required support will be requested through the appropriate OES Mutual Aid Regional Office. If the requirement cannot be met through resources available within the counties in the Region, the Region will request assistance from the Sacramento Headquarters, OES, who will then forward the request to the State Department of Health Services for assistance. . (3) The provision of Federal resources prior to a Presidential declaration of an EMERGENCY is justified where prompt action is essential for the protection of life and property. After a Presidential declaration is made, and upon instructions from the Region Director, Federal Emergency Management Agency, Federal agencies will make their resources available to support local and state emergency public health and sanitation efforts. (4) See Enclosure E- 2 for specific considerations associated with public health operations in the event of a major disaster. E-9 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure E-I . SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES Public Health Agencies within the City of Dublin: City Public Health Coordinator (parks and Community Services Department) · Director will function as the city Public Health Coordinator. · With assistance from the American Red Cross, will provide first aid and coordinate public health at mass care centers and shelters. · Assist in accumulation of information on casualties at mass care centers and/or disaster scene. · Will establish contact with the Alameda County Health Services Department to coordinate response to a disaster affecting the City requiring Public Health Operations. · To the best of departmental capabilities, will maintain communications and assist the Health Services Department in facilitating Public Health Operations and the responsibilities listed below in the City of Dublin. Countywide Public Health Coordinator (Alameda County Health Services Department) · Maintain/restore sanitation and assure safety of water and food. Prevent and control the spread of disease. · Identify and determine toxicological characteristics of chemicals and other material released into the environment. · Prepare warnings/advice/information for release to public. · Inspect disaster food service and shelter facilities. · Consolidate casualty lists from various facilities. · Assist in registration of dead. . Medical Laboratories · Conduct tests and evaluations as requested. Vector Control · Provide vector control services as needed. Supporting City of Dublin Agencies: Construction and Engineering (public Works Department) · Remove debris from roads, as required, for emergency vehicles. · Assist in construction of temporary sanitation lines. · Transport potable water to necessary location(s). . E-lO . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Law Enforcement (Police Services) . Assist in the identification of public health hazards. · Implement the Alameda County Haz/Mat Matrix in response to hazardous materials incidents. · Assist with Coroner responsibilities, when assigned. · Assist in disseminating public health information to the public. PersonnellV olunteers (Administrative Services) · Coordinate use of additional staff and volunteers, as required. PIO (Administrative Services) Resources & Support (parks and Community Services Department) · Procure supplies and services, as required. Situation Analysis (planning Department) Supporting Alameda County Agencies: Countywide Animal Services Coordinator (Animal Services Department) · Remove/dispose of dead animals in the interest of public health. E-ll ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure E-2 . MAJOR DISASTER PUBLIC HEALTH CONSIDERATIONS This enclosure outlines considerations which may be necessary following a major disaster to ensure a level of sanitation adequate to prevent the spread of disease. Vectors and the main diseases they spread are discussed so that they can be kept in check before their numbers become hard to control. 1. Water Supply If no restrictions have been placed on the supply of water, an estimate of 100 liters/person/day for all uses of water except construction should be provided. A breakdown by facility can be assessed as follows: o First aid stations, 40-60 liters/person/day o Mass feeding center, 20-30 liters/person/day o Housing and shelter, 15-20 liters/person/day Once the actual water requirements of an area have been estimated, sources to meet the needs will have to be located. The municipal system, the private systems of industry and agriculture, springs and wells, and surface waters are potential sources that might be tapped. If these sources are determined to be insufficient to meet demands, rationing will have to be initiated. . While potable water from the sources already identified will be used first, methods of treatment of nonpotable water should also be established. The following two methods are recommended: (1) Disinfection - This method should be used on all water. It is accomplished by Tincture ofIodine, chlorination or boiling. (2) Coagulation - This method should be employed along with disinfection in the treatment of surface waters, and is accomplished by chemical addition or chemical filtration. To make sure that water quality is maintained at a safe level for consumption, four tests of quality should be performed, as follows: (1) The residual chlorine test (2) The coliform bacteria test (3) The H-ion concentration test (4) The type of alkilinity test . E-12 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Procedures for all these tests are found in Standard Methods of Water Quality, American Public Health Association (APHA), 13th edition, New York, New York, 1971. 2. Waste Disposal To accommodate the increased population in evacuation areas, human waste disposal units may have to be built. Sanitarians should inspect and supervise the construction of these units for the following three reasons: 1) these sites are fly-breeding areas, 2) the incidence of disease caused by enteric and helminthic organisms could increase at these sites, and 3) soil or water might be contaminated if the units are poorly constructed. Four different types of excreta disposal units can be installed. They include 1) deep trench latrines, 2) pet privies, 3) mobile latrines or chemical toilets, and 4) urinals or borehole latrines. 3. Solid Waste Disposal Most solid waste will accrue" at the mass feeding facilities, with organic wastes being of particular concern to public health officials. At all facilities, organic and inorganic wastes should be collected and stored separately. Organic wastes will require heavier, washable watertight containers with tight-fitting lids. When deciding upon types of containers and upon methods of collection, the following should be considered: o F our containers will be needed per 100 people at mass feeding facilities. o Containers should always be stored outside buildings. o Plastic bags may be used for storage but only for short periods. o Garbage collection from mass feeding centers should take place daily. o Garbage trucks with a 10 cubic meter capacity, manned by one driver and two helpers, can serve 6,000 people if three trips are made to the disposal area daily. F our methods of disposal are presented; they will have to be expanded to take care of the increased volume. The methods include sanitary landfills, burial, incineration, and open dumping. (1 ) Sanitary landfills - These are the best option. In the case of landfills, refuse should be compacted, covered with earth, and then compacted again. (2) Burial - This is the next best option. Like the sanitary landfill, it involves covering the refuse at the end of the day. E-13 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN (3) Incineration - This method can be used if the first two options are impractical or . inadequate for the existing volume of garbage (pathogenic materials from hospitals or infirmaries must be burned). (4) Open dumping - This method is to be discouraged and will be allowed only in extreme cases. Open dumping refuse should be hauled to the dump sites, burned, and covered where possible to deter rodents and flies. Cans should be crushed because they provide excellent breeding grounds for mosquitoes. 4. Mass Feeding Services Several aspects of the food delivery system will need supervision to prevent the spread of disease and the spoilage or waste of food. Some of the most important aspects are: o Quality control of incoming foods in order to detect spoilage or contamination. o Quality control of water supplied to food preparation centers. o Provision for proper storage and cooking of food. o Provision for proper disposal of solid and liquid wastes. o Provision for proper washing and sanitizing of utensils. . o Supervision of food preparation and serving. o Supervision of cleaning of all food handling and serving areas. o Control of insects and rodents in food stores, kitchens, and eating areas. o Management of personnel, including training, health checks, and assignment at sanitary facilities. Due to the increase of population in evacuation areas, feeding facilities will be in great demand. Those facilities in existence will have to be used to their maximum capacity, and additional mass feeding centers may even have to be created. Maintaining cleanliness and sanitation standards will be of the utmost importance. All sections should be kept clean and disinfected and only potable water should be used in the feeding centers. In addition to this, three separate basins (one for personal use, one for the cleansing of cooking utensils and dishes, and one for the washing of fruits and vegetables) should be set up. All sinks should be provided with detergents, access to boiling water, and organic waste containers where grease and food scraps can be deposited. Dishes should be immersed in boiling water for five minutes. . E-14 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Food handlers must practice good hygiene and be without boils, sores, or any communicable disease. To ensure this, medical examinations should be conducted for all handlers. Food handlers should also attend a brief training session which stresses personal cleanliness and which emphasizes the washing of hands and the wearing of special garments for food service and preparation. Food handlers should be instructed not to sneeze or cough near food. With the exception of foods being used the same day, all foods should be kept in fly-proof containers. If there is inadequate refrigeration, perishables must be brought to the center daily. Raw vegetables or soft-skinned fruit should not be served at the centers. 5. Vectors Control of vectors is particularly important. Although vectors are currently present in virtually every environment, they can become a serious spreader of diseases under crowded, less sanitary conditions. Common vectors that transmit disease through biting, skin infection, or food or water pollution are listed in the table below: Vector Main Diseases Cockroaches diarrhea, dysentery, salmonellosis Cone-nosed bugs Chagas' disease Bedbugs severe skin inflammation Houseflies conjunctivitis, diarrhea, dysentery, typhoid fever Lice skin irritation, pediculosis, endemic typhus, relapsing fever, trench fever Mosquitoes malaria, yellow fever, dengue, dilariasis, viral encephalitis Ticks rickettsial fever, tularemia, relapsing fever, viral encephalitis Rodents salmonellosis, rat bite fever, leptospirosis, melidosis Rodent fleas endemic typhus, bubonic plague Rodent mites richettsial pox, scrup typhus Mapping rodent harborages will help determine the extent and location of infestations. It is also useful in estimating the probability of disease, the possibility of people being bitten, and the E-15 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN possibility of property or food being damaged. Mapping is one preventive measure that allows . sanitarians to begin control measures before disease outbreak occurs. If allowed to flourish, mosquitoes can also create health problems. They are often found near water supplies and in tin cans that have been discarded. Examples of fly-breeding areas which should be mapped are disposal sites, surface toilets, and dumps. It should be noted that temperatures greater than 2000 C are conducive to rapid population increases of flies. Strategies for rodent control will vary, depending upon whether or not the danger of disease is imminent. If disease is probable, rat runs should be dusted with a rodenticide that eliminates ectoparasites. The dusting should be extended to other areas where rats are found and mass poisonings at dumps and harborages should be conducted. Where no present danger of disease exists, sections where rat control is needed should be mapped. Crews and equipment for dusting and poisoning should be prepared so that rat populations can be kept in check. Rats should be deprived of food by intensifying its rapid storage and disposal, by increasing garbage collections, and by ensuring adequate waste burial. Flies may be controlled by applying chemicals in resting and breeding areas, by ensuring sanitation through the proper disposal of organic wastes, and by making use of such mechanical means as screening, etc. Cockroaches and ants will be kept in control primarily by cleanliness, although chemical dusting of shelves, garbage cans, and latrines will help. Individuals infested with lice, fleas, or mites should be dusted weekly with insecticides, inside and outside of clothing, in the hair, and in their living quarters. . It should be noted at this point that precautions should always be used in the handling of pesticides, especially where people will be directly exposed. Supervision by sanitarians or other qualified personnel is essential. 6. Disinfection For those who have been exposed to contagious diseases that are life threatening, it is imperative to destroy germs, insects, larvae, and eggs. Special facilities will be designated where showers and laundry sections offer complete disinfection. Steam or a 5% formaldehyde solution can be used to disinfect clothing. . E-16 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix E PUBLIC HEALTH HAZARD-SPECIFIC RESPONSES This Appendix includes Emergency Action Checklists to be accomplished as appropriate in response to the events listed below. There is no significance in the order of checklist items since many actions will have to be accomplished concurrently. E-l Response to a Major Earthquake E-2 Response to Hazardous Material Incident E- 3 Response to Imminent! Actual Flooding E-4 Response to Nuclear Emergencies E-17 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix E-I . PUBLIC HEALTH EMERGENCY ACTION CHECKLIST RESPONSE TO A MAJOR EARTHQUAKE Action Assigned Responsibility (X) Conduct field survey to detect damage to water and sewage systems. Public Works Locate and check status of potable water sources. County Health IF LITTLE OR NO DAMAGE IS REPORTED, PREP ARE TO SUPPORT MORE HEA VIL Y DAMAGED JURISDICTIONS. .. IF EXTENSIVE DAMAGE IS REPORTED, TAKE THE FOLLOWING ACTIONS AS APPROPRIATE. Coordinate the transportation of water to points of consumption. Public Works Coordinate chemical toilets and other temporary facilities for the disposal of human waste and other infected refuse. Public Works Report sources of contamination dangerous to the general physical and mental health of the community. Fire Police Coordinate with County Public Helath on mosquito and other vector control operations. Parks and Community Services Coordinate with County Public Health on health- related activities among local public and private response agenCIes or groups. Parks and Community Services . E-18 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Public Health Earthquake Response Assigned Action Responsibility (X) Coordinate the collection and disposal of dead animals. Police Coordinate, with the County Coroner, on any Police health-related problems associated with the disposal of the dead. Inspect foodstuffs, water, drugs, and other consumables Parks and for purity and usability. Community Services Maintain sanitation at emergency facilities. Parks and Community Services Coordinate the procurement of portable sewage pumps. Planning . Report health hazards in damaged buildings. Fire Request assistance from the County. City Manager . E-19 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix E-2 PUBLIC HEALTH EMERGENCY ACTION CHECKLIST RESPONSE TO HAZARDOUS MATERIAL INCIDENT Action Assigned Responsibility Determine if specialized equipment or procedures are required. Fire Report incident to County OES and PIO. Fire Contact private or public authorities to determine the hazard potential and specific mitigation alternatives. Fire Coordinate with County Health Services a systematic inspection of health hazards in the affected area. Police Coordinate with County Health Services to identify sources of contamination dangerous to the general physical and mental health of the community. Parks and Community Services Coordinate with County Health Services to inspect foodstuffs, water, drugs, and other consumables that may have been affected by the spill in shelters. Parks and Community Services Coordinate with County Health Services to provide inspection and advice on general sanitation matters. Public Works Implement preventive health measures, including the control of communicable diseases, vector control, and other population protection services. Parks and Community Services Coordinate with County Public Health on health- related activities among local public and private response agenCIes or groups. Parks and Community Services Coordinate the collection and disposal of dead animals. Police . (X) . . E-20 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Public Health Earthquake Response Action Assigned Responsibility (X) Coordinate, with the County Coroner, on health problems associated with the disposition of the dead. Police Request outside assistance from the County Disaster Medical/Health Coordinator. Fire E-2l ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix E-3 PUBLIC HEALTH EMERGENCY ACTION CHECKLIST RESPONSE TO IMMINENT/ACTUAL FLOODING Action Assigned Responsibility FLOODING IMMINENT Report potential health hazards and establish standards for control. Field Units Initiate actions to accommodate potential sewerage back-up caused by flood waters. Public Works Enlist additional personnel to handle increased vector control problems. City Manager Contact media and issue press releases to ensure that the public is aware of public health hazards and mitigation procedures. PIO Coordinate orders for self-contained chemical toilets. Planning Coordinate transportation of potable water to non-flood prone areas. Public Works Begin enlistment of additional personnel to assist in debris clean-up. City Manager Coordinate the removal and disposal of dead or injured animals. Police Alert animal control regarding disposition of stray animals. Police Coordinate inspection of mass care facilities. Parks and Community Services . (X) . . E-22 . . . .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Public Health Flood Response Action Assigned Responsibility Request assistance from the County Medical/Health Coordinator as required. City Manager FLOODING OCCURS Conduct survey to assess water and sewage system damage. Public Works Locate and check status of potable water sources and request water transportation to consumption points. Planning Conduct preventive health services in shelters. Parks and Community Services Report potential health hazards in damaged buildings. Fire Provide chemical toilets and other temporary facilities for the disposal of human waste and infected refuse. Public Works Report potential sources of contamination dangerous to the general physical and mental health of the community. Field Units Coordinate with County Health Services to inspect foodstuffs, water, drugs, and other consumables. Parks and Community Services Provide food handling and mass feeding sanitation services in mass care facilities. Give increased attention to sanitation in commercial feeding facilities. County Health Provide inspection and advice on general sanitation matters. County Health (X) E-23 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Action Provide sanitary facilities in mass care facilities. Cordon off areas where effluent is present. Relocate people from such areas. Coordinate with County Health Services on mosquito and other vector control operations. Coordinate with County Health Services on health-related activities among local public and private response agencies or groups. Coordinate the collection and disposal of dead animals. Coordinate, with the County Coroner, any health- related problems associated with the disposition of the dead. Coordinate the procurement of portable sewage pumps. Request outside assistance from the County Health Coordinator as necessary. Public Health . Flood Response Assigned Responsibility Parks and Community Services Police Police Parks and Community Services Parks and Community Services Parks and Community Services Police Police Planning City Manager (X) . . E-24 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix E-4 PUBLIC HEALTH EMERGENCY ACTION CHECKLIST RESPONSE TO NUCLEAR EMERGENCIES Public health operations during nuclear emergencies will be governed by the following essential actions relating to increased readiness, in-place sheltering, and attack operations (with or without warning). Detailed actions are provided in the Emergency Action Checklist, which is included as a part of this Appendix. Increased Readiness Operations Should a threatening international crisis develop, all health service providers will be mobilized and a Disaster Public Health Organization will be established. This organization will require participation by a large number of public and private agencies and individuals that normally operate independently. During a worsening crisis, measures to increase readiness and capability for in-place sheltering, and attack operations will be undertaken by all elements of the organization. This will include reviewing and updating plans and resource information, alerting personnel, training and assigning additional personnel, ensuring that facilities and equipment are in a state of readiness, and other measures to increase capabilities to accomplish emergency missions. Crisis Relocation Operations If crisis relocation is ordered, the large number of persons moving into evacuation areas will substantially increase the demand for health resources. All elements in evacuation areas will be required to augment their capabilities with personnel, equipment, and supplies evacuated from the hazard areas. Crisis relocation operations will be conducted in the following phases: Alert (Mobilization) Phase In response to the alert to prepare for crisis relocation, all personnel associated with the Disaster Public Health Organization at the various levels should be mobilized and assigned emergency missions. Reception aeas wil make preparations to receive persons being relocated from hazard areas. Movement Phase During this phase, required augmentation support will be dispatched from hazard to reception areas. E-25 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Sustaining Phase . Once evacuees have been registered and assigned to lodging, feeding, and shelter facilities thedemands for health resources will be altered considerably. Because the evacuated population will generate an increased amount of garbage and refuse which could provide a breeding ground for disease carrying insects and rodents, there will be a need to increase the frequency of refuse collection in reception areas. Public health and environmental sanitation personnel will need to concentrate their efforts on sanitation and vector control in and around lodging and food service facilities. In the partially vacated hazard areas, the demands for health services will be substantially reduced. However, a minimum level of service must be maintained to support essential workers and other persons. Attack Operations If an attack warning is received, all service providers will take shelter in designated facilities and provide services to the sheltered population as available resources and conditions permit. . Attachment: E-4-A Emergency Action Checklist Response to Nuclear Emergency . E-26 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment E-4-A, Appendix E-4 PUBLIC HEALTH EMERGENCY ACTION CHECKLIST RESPONSE TO NUCLEAR EMERGENCIES Action (TO BE COMPLETED) Assigned Responsibility (X) E-27 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Annex F CORONER OPERATIONS CONTENTS F.1 INTRODUCTION F-3 F.2 OBJECTIVES F.3 CONCEPT OF OPERATIONS F.3.l Pre-Emergency Period Normal Preparedness Phase Increased Readiness Phase F-4 F.3.2 Emergency Period Pre- Impact Phase . Immediate Impact Phase Sustained Emergency Phase F.3.3 Post-Emergency Period (Recovery) FA ORGANIZATION AND RESPONSIBILITIES FA.1 Local FA.2 Operational Area F-4 FA.3 Mutual Aid Region F-6 FAA State FA.5 Federal F-7 F.5 POLICIES AND PROCEDURES F.5.1 Emergency Responses Level I Level II Level III F-8 . F.5.2 Communications F.5.3 Fatality Collection Areas (FCAs) F.5A Locating, Retrieving and Tagging of Bodies F-9 at the Disaster Site F- 1 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN F.5.5 Transport of Bodies to Fatality Collection Areas F.5.6 Mass Burial F.5.7 Counseling Service F.5.8 Mutual Aid F-10 F-12 ENCLOSURE F -1 Supporting Organizations and Responsibilities F-13 APPENDIX F - Hazard-Specific Responses F -1 Earthquake Response F - 2 Hazardous Materials F - 3 Imminent! Actual Flooding F -4 Nuclear Emergencies F-16 F-18 F-20 F-22 F- 2 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Annex F CORONER OPERATIONS F.1 Introduction This annex establishes Policies and Procedures for the collection, identification, and disposition of dead persons during extraordinary emergencies, particularly following major natural disasters, technological incidents, or war. F.2 Objectives The overall objectives of coroner operations will be to: o Identify human remains and provide adequate care (storage, posthumous examination, etc.) as required by law. o Determine the cause and manner of death. o Inventory and protect personal effects. o Locate and notify next of kin. F.3 Concept of Operations Coroner activities during peacetime and war emergencies will usually be associated with the periods and phases indicated below. Detailed operational concepts and emergency response actions associated with various types of emergencies are provided in Appendix F, Hazard-Specific Responses. F.3.1 Pre-Emergency Period The Pre-Emergency Period is divided into two phases as follows: Normal Preparedness Phase During this phase, emphasis will be placed on preparing supporting plans, Standing Operating Procedures (SOP), and checklists associated with the collection, identification, and disposal of a large number of dead persons resulting from a disaster. Resource listings (body bags, temporary morgues, etc.) will also be prepared and maintained current. Deputy Coroners should also be identified and be provided any additional training. F- 3 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Increased Readiness Phase . This phase could begin upon receipt of an accredited earthquake prediction, the forecast of a flood which could impact the jurisdiction, or a rapidly deteriorating international situation which could lead to a possible enemy attack upon the United States. Increased readiness actions will include reviewing and updating plans, SOPs and resource information, accelerating training, inspecting temporary morgue facilities, and taking other feasible measures. F.3.2 Emergency Period The Emergency Period is divided into three phases as follows: Pre-Impact Phase Most actions to be accomplished during this phase would be precautionary and would be centered around taking appropriate countermeasures to protect people should the jurisdiction be impacted by an event such as a slow-rise flood situation, a health-endangering hazardous material incident, or enemy attack. Personnel assigned coroner duties will be prepared to collect and identify any dead persons resulting from the impact. . Immediate Impact Phase Actions taken during this phase will be concentrated on the areas impacted by an event. Examples of such events are: a major earthquake, a flash flood, a large explosion, a release of hazardous materials, or an enemy attack. Priority activities will be concentrated on the collection, identification, and disposition of dead persons. Sustained Emergency Phase During this phase, continued emphasis will be placed on completing any identification and disposition activities. F.3.3 Post-Emergency Period (Recovery) Priorities during this period will be focused on the continued provision of essential coroner servIces. F.4 Organization and Responsibilities FA.1 Local . F- 4 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN To enhance response to and coordination with the local emergency management staffs of each city in the county, the City of Dublin has appointed the Chief of Police, who is a deputy coroner, to be the local coordinator of coroner's duties should the Countywide Coroner not be available. This local emergency management staff member will be responsible for maintaining communications with the Countywide Coroner. City needs will be relayed between local and county coordinators. F.4.2 Operational Area County Coroners/Medical Examiners The Alameda County Coroners/Medical Examiners have statutory responsibility and authority, under the State Health and Safety Code, for identifying dead persons and human tissue; determining and recording the cause, circumstances, and manner of death; and disposing of unclaimed and/or indigent deceased persons. When disasters result in large numbers of deceased persons, Coroners will normally be responsible for: o Coordinating local resources utilized for the collection, identification, and disposition of deceased persons and human tissue. o Selecting an adequate number of qualified personnel to staff temporary morgue sites. o Establishing collection points to facilitate recovery operations. o Coordinating with search and rescue teams. o Designating an adequate number of persons to perform the duties of Deputy Coroners. o Identifying mass burial sites. o Protecting the property and personal effects of the deceased. o Notifying relatives. o Establishing and maintaining a comprehensive recordkeeping system for continuous updating and recording of fatality numbers. o Submitting requests for mutual aid assistance, if required, in accordance with the Coroners Mutual Aid System. Coordinating services of: funeral directors, ambulances, and morticians; the American Red Cross for location and notification of relatives; dentists and x-ray technicians for purposes of identification; law enforcement agencies for security, property protection, and evidence collection; and mutual aid provision to other counties upon request. o F- 5 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Funeral Directors. Embalmers. and Morticians . As required, provide professional assistance to County Coroners. American Red Cross Assists in the notification of the next of kin. Dentists and X-Ray Technicians Provide assistance for the identification of dead persons. Other Or~anizations Organizations locally available to support coroner operations are denoted In Enclosure F -I, Supporting Organizations and Responsibilities. FA.3 Mutual Aid Region The Office of Emergency Services (OES) Regional Coroners Mutual Aid Coordinator (designated by the California State Coroners Association) receives and responds to requests from . County Coroners/Medical Examiners for mutual aid assistance from other jurisdictions and/or private sources. Should a present or anticipated emergency be of such a magnitude as to require the commitment of the resources of one or more counties, it is the responsibility of the Regional Coroners Mutual Aid Coordinator to organize and coordinate the dispatch of resources within the Region to the emergency area. The Regional Coroners Mutual Aid Coordinator shall advise appropriate officials at State OES of the situation; If the Region's resources are overtaxed, the Regional Coroners Mutual Aid Coordinator will request assistance from the state level. F.4A State Office of Emergency Services (OES) Receives and responds to requests by Regional Coroners Mutual Aid Coordinators for assistance from other government or private sources. Department of Health Services Under authority of the State Health and Safety Code, may assist in notification of relatives, or when large numbers of dead persons constitute a public hazard, direct mass burial. . Military D~partment F- 6 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN When authorized by the Governor and requested through OES channels, provides National Guard personnel and equipment for the collection and transportation of the dead; provides additional support services. Department of Justice The Identification and Investigation Division may provide assistance In identification of deceased. F.4.5 Federal Department of Defense (DOD) When requested by the Federal Emergency Management Agency, may provide Recovery and Identification Teams, with transportation equipment and supplies, to work under the guidance of and to supplement the efforts of Coroners. DOD may also provide human remains pouches (body bags) and refrigeration units to store and transport bodies. Department of Justice May provide personnel from the Federal Bureau of Investigation to assist in the identification of remains. The U.S. Attorney's Office may provide legal advisors. Federal Emergency Management Agency May provide funding for personnel to counsel and advise survivors. F.5 Policies and Procedures F.5.1 Emergency Responses Level I If the Coroner's Office is equipped to handle the number of dead resulting from a disaster, the normal routine of examining, performing autopsies, fingerprinting, identifying, photographing and recording personal property of the deceased may be undertaken. If the number of fatalities overtax the Coroner's Office, then a temporary staging or collection area can be manned by funeral directors in the area. Level II The normal functioning of the Coroner's Central Morgue is likely to be disrupted. To facilitate the process of carrying out normal procedures, the establishment of F- 7 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN multiple staging areas or morgue sites may be necessary. Collection areas in districts may be manned by Coroner's Staff, funeral directors, and volunteers. These personnel may handle the operational details of the Coroner's facility for their district. It will also be necessary to establish fatality collection areas for persons who die while in the hospital or enroute to treatment areas. To avoid additional trauma to surviving victims, it will be important to establish the fatality collection areas away from hospitals or treatment facilities. . Level III Due to the anticipated number of fatalities, identification of the deceased can be expected to pose a significant problem. This problem may not be immediately resolved; therefore, storage facilities for an extended period, or mass burial, may be necessary . It will be imperative to have the bodies and possessions tagged and labeled as to the location found, as well as recording any other vital information that may lead to a future identification. Embalming of the bodies may be necessary for preservation as well as disease prevention. X-rays and dental charts may be used for making an identification. It is conceivable that some bodies will not be identifiable before burial. Therefore, it is imperative that records be kept of grave sites, (unidentified person) numbers, case numbers and burial orders. Each body should have attached to it a tag, preferably metal or plastic, which contains the identification information. . F.5.2 Communications Deputy Coroners in the field shall establish, as soon as possible, communication with the Coroner and with other agencies at the disaster site or within the area, possibly through the law enforcement communications system. (Telephone communications, in many disaster situations, have been demonstrated to be potentially vulnerable to damage and extremely high usage by the public. Radio-based systems not requiring commercial power exhibit the highest degree of reliability. ) F.5.3 Fatality Collection Areas (FCAs) Should the number of dead exceed the resources of the Coroner's Office, the Coroner will organize and operate a FCA at the disaster site. The facilities, located as near as possible to areas with heavy death toll, should have, if feasible, showers, hot and cold water, electricity, parking areas, and communications. They should be fenced or locked for the security of bodies and personal property, be removed from public view and have sufficient space. Facilities of potential . use are existing mortuaries, cemeteries, National Guard Armories, etc. Once FCAs are established, the Coroner's Organization should obtain refrigerated trailers as deemed necessary. The trailers can be moved to whatever location designated by the Coroner. If refrigerated trailers F- 8 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN are not available, the Coroner's Office can arrange for railroad refrigeration cars or ocean container vans to aid in the preservation of bodies. The functions to be performed at the FCAs are: o Receive the dead brought in from the disaster area. o Identify the dead, record the identification, or collect and record evidence that may lead to later identification of the bodies that may have to be buried in an unidentified state. o Receive, label, and impound property of the dead. Use the property as necessary in identification of the dead, and hold the property for the next of kin or the Public Administrator. o Keep records of names and numbers of dead. It is essential to maintain a postmortem board containing all known information regarding all remains or parts of remains which may be identifiable. o Receive telephone inquiries from or solicit relatives and friends of the dead or missing persons to assist in the identification. This function may be handled by American Red Cross personnel or volunteers who have been trained to provide relief for survivors in times of disaster. Members ofthe clergy within an area may provide assistance in dealing with relatives and friends, as well as assisting in notification of death. o File and record emergency death certificates. o Photograph, x-ray and chart teeth, determine the cause of death. o Embalm bodies for preservation and disease prevention. o Release bodies to mortuaries or a transportation service for transport to burial sites. o Obtain all the necessary equipment, supplies, and personnel to accomplish these tasks. F.5.4 Locating, Retrieving and Tagging of Bodies at the Disaster Site Personnel from the Coroner's Office, with the aid of other disaster team members, will aid in the recovery and identification process, as follows: o Security arrangements at the disaster site must be made. Admission to the disaster area should be restricted to only authorized personnel, equipment, and supplies. F- 9 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o A method of indicating the location of bodies at the disaster site may be needed. A format whereby the disaster site is marked off in grids and each is designated in alphabetical sequence has been found to be effective. Bodies within each grid are designated in sequence and prefixed with prearranged letters and numbers. Locations within the grid are fixed by street numbers, streets, intersections, etc. . o Parts of bodies are identified and tagged using these numbers as the prefix, followed by the designation "P" for part. Parts will not be assigned to bodies at the scene. o If time, security, and safety allow, photographs of bodies, body parts, and property will be taken at the scene. o Bodies should not be searched or identified at the scene. o Bodies will be removed from debris, tagged, put into body bags or wrapped in plastic sheeting, and readied for transport to the FCA. o Personal property will be tagged and sent with the body. o Property and clothing not actually on a body will not be assigned to a body. F.5.5 Transport of Bodies to Fatality Collection Areas . Transportation of bodies from disaster sites to FCAs will be coordinated by the Alameda County Coroner/Medical Examiners in conjunction with Transportation Coordinators (when required). Transportation sources could include coroners vehicles, vehicles supplied from local mortuaries, or other sources. F .5.6 Mass Burial Mass burial may become necessary when the number of victims become a public health hazard and the dead cannot be: o Adequately refrigerated or embalmed to prevent decomposition. o Processed and identified. o Released to the next of kin. o Transported to and/or cared for by cemeteries, mausoleums, crematoriums, etc. The decision to begin mass burial must be made by the Alameda County Coroner and County Health Officer in conjunction with the State Department of Health Services. Coordination . should also be achieved with State OES, the County Emergency Services Office, and the various city officials and religious leaders within the community. F- 10 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN The site of mass burial must also be agreed upon by the above agencies, taking into consideration the number and location of dead to be buried. Ideally, an existing cemetery would be the most logical location of mass burial. However, that may not be possible because of the numbers to be buried and the area available, its proximity to the disaster site, and the damage the cemetery received during the disaster. The next consideration should be given to federal- state- county or city-owned property or right-of-way, such as: o Parks and recreational areas. o Flood control basins (weather permitting). o Sides of freeways and river beds. o Areas beneath high power lines. o Rail yards and areas along rail lines. The final consideration should be given to privately owned property (except cemeteries), preferably large open fields such as are found in industrial or agricultural areas, etc. Access and egress are also important factors along with the type of terrain and the need to facilitate later exhumations. These exhumations will be ordered to attempt to identify unknown bodies and for the reinterment of those identified by the next of kin in the cemetery of their choice. Bodies remaining unidentified must still be reinterred in a designated cemetery. Those bodies designated for mass burial should be processed to ensure that: o Body has been rechecked for any type of jewelry or other item that may assist in identification. o Postmortem information has been properly documented, especially scars, tattoos, deformities, and other physical descriptions. o Fingerprints have been taken, if not, fingers should be rechecked and prints taken if possible. o Mandible and maxillary have been removed and placed into a properly marked container. o An additional body tag has been attached, properly filled out and placed into a small, sealed plastic bag. o If remains are not arterially embalmed, the body has been wrapped in celu-cotton or other absorbent material. Embalming fluid (2 to 3 gallons cavity fluid or 10% formalin) has been poured over remaIns. o o Body has been wrapped in plastic sheeting or disaster pouch and tied/zipped to prevent leakage. F- 11 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o A tag has been attached to the pouch containing the body. o If possible, body has been placed in a wooden or metal container for burial; that container has been marked (spray painted) with corresponding identification numbers. Exact location of each body buried must be recorded on grid maps including dates, times and other information necessary for exhumations at a later time. Each burial site also must be marked (staked) with the correct corresponding identification numbers. F.5.7 Counseling Service An information and/or counseling service staffed by American Red Cross workers, mental health workers, clergy and others experienced in Coroner activities should be established for relatives and friends of missing or deceased persons. F.5.8 Mutual Aid In accordance with the Coroners Mutual Aid System, local requests for mutual aid assistance will be submitted to the appropriate Regional Coroners Mutual Aid Coordinator. F- 12 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure F-l SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES Coroner Agencies within the City of Dublin: Chief, Police Services · In the event of a disaster in the City of Dublin to which the Sheriff's Department is unable to respond, the chief of Police would be contacted by the Sheriff/Coroner and designated as the City Coroner Coordinator. · The Police Department will establish and maintain communications with the sheriff/Coroner and, within their capability, the police will carry out Coroner Operations as directed. Embalmers Funeral Home Directors Morticians · Transportation and/or final disposition of remains, as needed. Dentists Laboratory Technicians X-Ray Technicians · Identification assistance upon request and within capabilities. Supporting City of Dublin Agencies: Heavy Rescue Support (DRFA, Public Works Departments) · Assist in tagging, as required. Resources and Support (parks and Community Services Department) · Procure coroner supplies and equipment. Supporting Alameda County Agencies: Countywide Public Health Coordinator (County Health Services Department) · Determine hazards to public of undisposed remains. · Environmental safety for Coroner Field Teams. Supporting Non-Government Agencies: American red Cross Salvation Army RACES · Provide public inquiry service. F- 13 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Ministerial Organizations Mental Health Professionals · Provide bereavement counseling, as appropriate. . Assist in mass burial services, as appropriate. F- 14 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix F CORONER HAZARD-SPECIFIC RESPONSES This Appendix includes Emergency Action Checklists to be accomplished as appropriate in response to the events listed below. There is no significance in the order of checklist items since many actions will have to be accomplished concurrently. F-l Response to a Major Earthquake F-2 Response to Hazardous Material Incident F-3 Response to Imminent!Actual Flooding F -4 Response to Nuclear Emergencies F- 15 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix F-l . CORONER EMERGENCY ACTION CHECKLIST RESPONSE TO A MAJOR EARTHQUAKE Action Assigned . Responsibility (X) IF THERE ARE ONLY A FEW OR NO FATALITIES, PREPARE TO SUPPORT MORE HEA VIL Y DAMAGED JURISDICTIONS. IF THERE ARE A LARGE NUMBER OF FATALITIES, TAKE THE FOLLOWING ACTIONS AS APPROPRIATE. Alert staff to report to predesignated locations. Police Coordinate with Coroner to establish morgue facilities. Police . Procure temporary cold storage facilities or vehicles if required. Police Parks and Community Services Procure body bags and other necessary supplies and equipment, if not on hand. Police Parks and Community Services Coordinate with Coroner to establish collection points to facilitate body recovery operations. Police Collect and tag bodies. Police Fire Public Works Coordinate transport of human remains to morgue(s). Serivces Coroner Parks and Community Establish additional temporary morgue facilities as directed by Coroner. Police Parks and Community Services . F- 16 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Coroner Earthquake Response Action Assigned Responsibility ex) Identify remains. Coroner Coordinate notification of next of kin. Coroner Request mutual aid assistance through the Operational Area and the_DES Mutual Aid Region Office. City Manager F- 17 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix F-2 . CORONER EMERGENCY ACTION CHECKLIST RESPONSE TO HAZARDOUS MATERIAL INCIDENT Assigned Action Responsibility (X) Alert staff to report to predesignated locations. Police Coordinate with Coroner to activate morgue facilities. Police Procure temporary cold storage facilities or vehicles Police if required. Parks and Community Services Procure body bags and other necessary supplies and Police equipment, if not on hand. Parks and . Community Services Coordinate with County Health Department to Parks and determine if special handling procedures will be Community Services required to avoid contamination. Coordinate with Coroner to establish collection Police points to facilitate body recovery operations. Collect and tag bodies. PoliceIFire Public Works Coordinate the transport of human remains to morgue(s). Coroner Parks and Community Services Establish additional temporary morgue facilities Police if needed. Parks and Community Services Identify remains. Coroner . Notify next of kin. Coroner F- 18 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Request mutual aid assistance through the Operational Area and the OES Mutual Aid Region Office. City Manager F- 19 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix F-3 . CORONER EMERGENCY ACTION CHECKLIST RESPONSE TO IMMINENT/ACTUAL FLOODING Assigned Action Responsibility ex) FLOODING IMMINENT Assign liaison person to the Emergency Operating Police Center (EOC). Establish procedures to obtain more body bags, if needed. Police Establish body collection points to facilitate recovery Police operations. . Contact local morticians to plan for additional aid, Planning if needed. FLOODING OCCURS Alert staff to report to predesignated locations. Police Coordinate with Coroner to activate morgue facilities. Police Procure temporary cold storage facilities or vehicles Police if required. Parks and Community Services Procure body bags and other necessary supplies Parks and and equipment, if not on and. Community Services Coordinate with Coroner to establish collection points Police to facilitate body recovery operations. Collect and tag bodies. Police . Transport human remains to morgue(s). Coroner Public Works F- 20 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Action Establish additional temporary morgue facilities, as directed by coroner. Identify remains. Notify next of kin. Request mutual aid assistance through theAlameda Operational Area. Assist and coordinate the reburial of any coffins that may be washed to the surface of inundated cemeteries. Coordinate with search and rescue for the recovery of bodies. Assigned Responsibility Coroner Flood Response Police Parks and Community Services Coroner Coroner City Manager Coroner Police (X) F- 21 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix F-4 CORONER RESPONSE TO NUCLEAR EMERGENCIES Action (TO BE DEVELOPED) Assigned Responbibility (X) F- 22 . . . ., CITY OF DUBLIN MVL TI-HAZARD FUNCTIONAL PLAN . Annex G CARE AND SHELTER OPERATIONS CONTENTS Page No. G.l INTRODUCTION G-3 G.2 OBJECTIVES G.3 AMERICAN RED CROSS GA CONCEPT OF OPERATIONS G-4 GA.1 General GA.1.1 Pre-Emergency Period . Normal Preparedness Phase Increased Readiness Phase G-5 GA. 1.2 Emergency Period Pre-Impact Phase Immediate Impact Phase Sustained Emergency Phase G-6 GA.l.3 Post-Emergency Period (Recovery) GA.2 Peacetime Emergencies GA.3 Nuclear Emergencies G.5 ORGANIZATION AND RESPONSIBILITIES G-7 G.5.1 Local G-8 G.5.2 Operational Area G.5.3 Mutual Aid Region G.5A State G.5.5 Federal G-9 . G.5.2 Business and Industry G-l ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN G.6 POLICIES AND PROCEDURES G.6.1 Mutual Aid G.6.2 Registration and Inquiry Operations G.6.3 Lodging Operations G.6.4 Feeding Operations G.6.5 Fallout Shelter Operations G-lO G-ll G-12 ENCLOSURE G-l G-13 Supporting Organizations and Responsibilities APPENDIX G - Hazard-Specific Responses G-l Major Earthquake G-2 Hazardous Materials G- 3 Imminent! Actual Flooding G-4 Nuclear Emergencies G-16 G-18 G-20 G-23 G-2 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Annex G CARE AND SHELTER OPERATIONS G.l Introduction This annex describes the organizational and operational policies and procedures required to meet the food, clothing and shelter needs of people on a mass care basis during major natural disasters, technological incidents, and war emergencies. It also cites authorities and specifies the public and private organizations responsible for providing mass care and welfare inquiry services. G.2 Objectives The overall objectives of care and shelter operations are to: o Provide food, clothing, shelter, and other basic necessities of life, on a mass care basis, to persons unable to provide for themselves as a result of a disaster. o Provide an inquiry service to reunite separated families or respond to inquiries from relatives and friends outside the affected areas. o Assure an orderly transition from mass care, to separate family living, to post-disaster recovery. o Prepare for occupancy and operation of shelters in the event of an enemy attack. o Organize and manage shelters during enemy attack. G.3 American Red Cross The American Red Cross, as mandated by Federal Law 36-USC-3 and reaffirmed in Public Law 93-288 (Federal Disaster Relief Act of1974), provides disaster relief in peacetime. At the state level, the Statement of Operational Relationships between the American Red Cross and California Office of Emergency Services (DES) and the Memorandum of Understanding between the American Red Cross and the California Department of Social Services establish the operating relationships between these agencies. The major care and shelter responsibilities of the Red Cross in the emergency period are included in the Statement of Operational Relationships and reiterated below. Emergency mass care includes providing: G-3 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Emergency lodging for disaster victims in public or private buildings. . o Food and clothing for persons in emergency mass care facilities. o Food for disaster workers if normal commercial feeding facilities are not available. o Registration and inquiry service. The Red Cross acts cooperatively with state and local governments and other private relief organizations to provide emergency mass care to persons affected by disasters in peacetime. There is no legal mandate for Red Cross involvement in a State of War Emergency. However, by decision of Chapter Boards of Directors, the Red Cross Chapter Disaster Committees in California may, if incorporated into the civil defense (war emergency) plans of political subdivisions, serve as a component of civil defense to assist with emergency mass care operations. GA Concept of operations G.4.1 General Care and shelter operations during peacetime and war emergencies will usually be associated with the periods and phases indicated below. Detailed operational concepts and emergency response actions associated with the various types of emergencies are provided in Appendix G, Hazard-Specific Responses. . GA. 1. I Pre-Emergency Period The Pre-Emergency Period is divided into two phases as follows: Normal Preparedness Phase During this phase, emphasis will be placed on preparing supporting plans, Standing Operating Procedures (SOP), call-out lists of professional and volunteer personnel, and resource lists. Plans and procedures will provide for coordination and communication channels with counterpart agencies and organizations of other jurisdictions. Volunteers will be trained, and disaster plans will be exercised. Because the onset of some disasters can occur with little or no warning, possible sites for shelter and mass feeding should be preselected, and listings should be included in Part Three, Operational Data, of this Plan. Agreements should be concluded with appropriate persons, such as managers or owners of hotels or restaurants. Arrangements and agreements for provision of required resources and supplies should also be made in this . period. G-4 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Increased Readiness Phase This phase could begin upon receipt of an accredited earthquake prediction, the forecast of a flood, or a rapidly deteriorating international situation that could lead to a possible nuclear attack upon the United States. Increased readiness actions will include reviewing and updating plans, SOPs, call-out and resource lists, and accelerating training. Available resources will be mobilized and volunteers alerted. GA.1.2Emergency Period The Emergency Period is divided into three phases as follows: Pre-Impact Phase Most actions to be accomplished during the pre-impact phase would be precautionary and would be centered around taking appropriate counter- measures to protect people should the jurisdiction be impacted by an event such as a slow-rising flood, a health-endangering hazardous material incident, or war. If it is the type of disaster that requires mass care, shelters and feeding facilities will be opened, manned, and supplied. The Local Care and Shelter Coordinator, alternate or other designee, and a representative of the Red Cross will report either to a 24-hour dispatch facility located in or immediately adjacent to the affected area or to the local Emergency Operating Center (EOC) if it has been activated. Detailed information on shelter and feeding facilities will be disseminated to the public through the City of Dublin's Public Information Officer (PIO). Immediate Impact Phase If there has been ample warning, shelter, feeding, and other care services will have begun outside the threatened area. However, should an area that was perceived to be safe be impacted, some evacuees may have to be transported to another lodging facility, and feeding operations may have to be transferred to another site. If the disaster occurs without warning, local officials and the Local Care and Shelter Coordinator, in conjunction with the Red Cross, need to assess the requirements for shelter and mass feeding. They must also determine which of the preselected facilities may have become inaccessible, damaged, or destroyed, and which are still available for mass care. As normal communications facilities may not be functioning, other means (such as amateur radio operators or person-to-person contact) may have to be used to communicate with shelter managers and other mass care personnel. Most emergency personnel, however, will be expected to report to preassigned duty stations. Obtaining appropriate supplies and resources and distributing them to the specified sites may require improvising solutions and deviating somewhat from the original plan. In the case of a major disaster, shelter may be required outside the local area and provided through G-5 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN mutual aid channels. In addition, temporary feeding services may be requested to be . provided by state agencies and the military. Sustained Emergency Phase In the Sustained Emergency Phase, it may be possible for some displaced persons to be moved to improved quarters, such as hotels, or even to return to their homes. However, shelter, mass feeding, and welfare inquiry services will continue until they are no longer required. GA.1.3Post-Emergency Period (Recovery) In the Post-Emergency Period, most of the basic needs of the population will have been provided, and, if the disaster was large, the federal and state governments will have become heavily involved in providing financial aid to victims. Disaster Assistance Centers (DACs) will be set up to coordinate the delivery of these services. Local officials and private agencies still have responsibility for phasing out the mass care facilities and assisting displaced persons in obtaining temporary housing and other aid. GA.2 Peacetime Emergencies . Peacetime emergency operations differ from possible war emergencies in that the level of magnitude of even a catastrophic disaster (Level III) would be much less than in a war emergency. In almost all peacetime disasters, the Red Cross will provide the bulk, if not all, of the mass care services, and schools and churches will fulfill the need for shelter. Usually, persons will be able to evacuate in their private automobiles, so that transportation would be available between the shelters and one or more central feeding facilities. Also, since the majority of evacuees in peacetime disasters choose to stay with relatives, friends, or in hotels or motels, the percentage of persons going to public shelter will vary from next to nothing up to possibly 25 percent. GA.3 Nuclear Emergencies If nuclear attack is thought likely, it is expected provisions will be made for many persons in the state to be lodged in mass care facilities of either a public or private nature. The concept is that persons will move to shelter if there is an attack warning. In actuality, most lodging facilities must be upgraded to provide protection. In war emergencies, the Red Cross does not have a mandate to participate in providing care and shelter. However, at the local level, the Red Cross may be incorporated into the Local Emergency Management Organization and may assist in providing such services. . G-6 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Because of the magnitude of the care and shelter task in war emergencies, the Local Care and Shelter Organization will be somewhat different from, more complex than, and greatly expanded over its peacetime counterpart. The limited number of persons in local areas with relevant skills must be greatly augmented by others including many individuals who have been displaced by the emergency situation. Consequently, during war emergencies, State and County Social ServiceslW elfare Departments, the American Red Cross, and other service organizations must provide the nucleus of a Care and Shelter Organization. This nucleus will be augmented by evacuated personnel with relevant skills, and evacuation area organizations and residents not otherwise involved in essential activities and functions. G.5 Organization and Responsibilities Table G-l below gives an overview of the statewide care and shelter organization down to the Care and Shelter Coordinator for the City of Dublin and shows the source of management personnel for both peacetime and war emergencies. The responsibilities of Care and Shelter Coordinators at the Local, Operational Area, and Mutual Aid Region levels, the State Care and Shelter Director, supporting state agencies, and the private sector are discussed below. Table G-I STATEWIDE CARE AND SHELTER ORGANIZATION Level State Title State Care and Shelter Director Source Director, Department of Social Services Mutual Aid Region Mutual Aid Region Care and Shelter Coordinator Department of Social Services' designee Operational Area Operational Area Care and Shelter Coordinator County Director of Social Services, or designee City of Dublin Care and Shelter Parks and Community Services G-7 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN G.5.1 Local . The City of Dublin's Parks and Community Services Director is the City's Care and Shelter Coordinator and will have overall responsibility for coordinating care and shelter operations within the city's jurisdiction. The City of Dublin Care and Shelter Coordinator will contact the Operational Area Care and Shelter Coordinator for requests. The Operational Area Coordinator will submit requests for support to the Mutual Aid Region Care and Shelter Coordinator if the Operational Area cannot support the city's mutual aid request. G.5.2 Operational Area The Alameda County Director of Social Services (or similar agency) is the Operational Area Care and Shelter Coordinator and will have the overall responsibility for coordinating care and shelter operations within the county. The Coordinator will submit requests for support to the Mutual Aid Region Care and Shelter Coordinator. G.5.3 Mutual Aid Region The OES Mutual Aid Region Care and Shelter Coordinator (representative of the State Department of Social Services) will coordinate care and shelter operations within the Region and will submit requests for support to the State Director of Care and Shelter. . G.5.4 State The Director of the State Department of Social Services will serve as the State Director of Care and Shelter and will have the overall responsibility for coordinating statewide care and shelter operations and support requirements. The Department of Social Services is responsible for: o Serving as the lead agency in coordinating state agency care and shelter response to support local operations. o Providing departmental personnel and other resources to function in Disaster Assistance Centers upon request of the Director ofOES. o Coordinating the capabilities of County Social Services Departments (or similar agencies) to respond to the disaster. The following discussion cites other state agencies with varied capabilities and responsibilities for providing support to such operations. All support will be dependent upon availability and, in . G-8 .., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . some instances, the proximity of the supporting agency's facilities to a given jurisdiction or jurisdictions. Five state agencies have facilities where they can provide lodging or food or both in disaster situations. These agencies are: o California Maritime Academy (Vallejo). o Department of Corrections. o Department of Parks and Recreation. o Department of Rehabilitation. o Department of Youth Authority. Two state departments have the capability of providing feeding equipment and prepared food to locations throughout the state. They are: o Department of Forestry. o Military Department (California National Guard). Upon request, information to support the identification and location of persons by the Welfare Inquiry Services will be provided by: . o Department of Motor Vehicles. Assistance with welfare inquiry and arrangement for food to be delivered in the affected areas can be provided by: o Department of Aging. G.5.5 Federal Federal support for care and shelter operations will be provided by those federal agencies, such as the Department of Agriculture and the Department of Defense, whose statutory responsibilities include disaster response prior to a Presidential Declaration. Additional assistance following a Presidential Declaration will be coordinated by the Federal Emergency Management Agency (FEMA). G.5.6 Business and Industry Business and industry with personnel and resources needed to meet emergency requirements will be identified and utilized by local emergency organizations. In the case of care and shelter, voluntary agreements may be made with hotel, motel, or restaurant owners to use their personnel and facilities. . G.6 Policies and Procedures G-9 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN G.6.1 Mutual Aid . If City of Dublin resources (both public and private) are inadequate to cope with the situation, support will be requested through the Alameda County Operational Area. If the Operational Area resources are inadequate, support will be requested through the appropriate OES Mutual Aid Regional Office. If the requirement cannot be met through resources available within the counties in the region, the Regional Office will request assistance from the State OES in Sacramento. State OES will then forward the request to the State Department of Social Services for final action. G.6.2 Registration and Inquiry Operations In peacetime, the Red Cross has responsibility for Registration and Inquiry (Disaster Welfare Inquiry) operations. The Red Cross has trained Disaster Welfare Inquiry cadres, a system to recruit volunteer workers, and a tested program to handle mass inquiries. During most disasters, a Registration and Inquiry Center is established in the Red Cross Chapter office located near the disaster or in an office nearby. However, in large-scale disasters where the Red Cross has established a Headquarters for Disaster Operations, the Center will be located there or nearby. In the event of a war emergency, Registration and Information Coordinators in Reception and Care Centers have responsibility for registration as indicated in Appendix G, Response to Nuclear Emergencies. There is often a delay between the onset of a disaster, the time that a Registration and Inquiry . Center can be set up and staffed, and the time that it takes to identify residences that may have been damaged or destroyed. A temporary moratorium on inquiries may be declared until the system becomes operational. Communications are established between the Center and shelters, hospitals, and coroners. offices or morgues. Registration lists and location changes are sent to the Center daily, if possible, or more often if practical and necessary. Most inquiry and response information is sent by teletypewriter exchange (TWX) in order to provide a written record of the communications. Although every effort is made to locate all victims, some persons whose homes may have been damaged will evacuate but not register. For this reason, records will seldom, if ever be complete. Public information broadcasts advising people to register and to notify relatives of their location, however, will assist inquiry operations. G.6.3 Lodging Operations o In large disasters, all suitable buildings, other than those being used for other emergency functions, may be used for lodging. . G-10 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Schools are the most preferred facilities for lodging, as they are public facilities and can accommodate a large number of persons. Churches are also appropriate, as they are often large and often have feeding facilities on the premises. o Arrangements should be made in advance with owners or managers of many facilities-- for use in large disasters and after small disasters that require a number of different sites. Arrangements should also be made during a disaster, if possible, for backup shelter should the threat change location (for example, a wind shift after a hazardous material spill). o In large disasters, commercial lodging facilities such as motels and hotels should be reserved for the infIrm who require above average comforts and conveniences. o It is imperative that the list of lodging facilities be kept up-to-date. o When possible, most of the lodging operations will be performed by personnel normally associated with the" facility. In large disasters, the evacuees themselves, under the supervision of the facility manager, are expected to assist with many, if not most, of the operations. o Pets will not be allowed in lodging facilities but will be cared for in animal shelters or veterinarians' facilities. o Only minimal health needs will be attended to in lodging facilities. If possible, sick persons will be transferred to medical facilities. G.6.4 Feeding Operations o In peacetime emergencies, plans will be made for mobile feeding, to include feeding at the scene of the disaster; providing refreshment services at hospital waiting rooms, morgues, and places where disaster victims and emergency workers congregate; and delivering food to persons in isolated areas. o In most disasters, it is expected that a central facility will be set up for mass feeding and that most of the feeding operations will be performed by personnel associated with that facility. Where possible, the owners or managers of feeding establishments will manage the mass feeding operations. o Mass feeding schedules will be provided to Lodging Facility Managers. o Special diets will be provided as required. o Arrangements will be made with 24-hour restaurants and fast food outlets to provide supplies of food initially, until mass feeding operations can be organized. G-ll ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Government-provided food will be obtained, if possible, and food supplies donated in bulk should be used to the extent possible. G.6.5 Fallout Shelter Operations o Where possible, and if lodging facilities have been designated for use as shelters, Lodging Facility Managers will also function as Shelter Managers. o Persons assigned to lodging facilities will constitute the basic labor force for shelter upgrading operations. o Law enforcement personnel will maintain peace and order at feeding facilities, and fire personnel will perform fire safety inspection and surveillance of the feeding facilities. o Operational control of emergency service personnel (fire, law, etc.) assigned to shelters will remain with their respective Local Coordinators. o Reception and Care Centers will function as Shelter Complex Headquarters after movement to shelters has been accomplished. o Contact will be maintained with the local EOC, which will serve as the source of emergency information and guidance. If communications to the EOC have been severed, the Emergency Broadcast System will be constantly monitored. G-12 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure G-l SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES Care and Shelter Agencies within the City of Dublin: American Red Cross . Provide emergency shelter for disaster victims. . Provide food and clothing for disaster victims in shelters. . Provide food for disaster workers if commercial food is not available. . Establish a disaster welfare inquiry service for sheltered personnel. Care and Shelter (parks and Community Services Department) . Director serves as the City Care and Shelter Coordinator. . Work with the red Cross in the provision of food, clothing, shelter and other basic necessities of life to persons in need after a disaster. . Coordinate personnel to staff shelters which are beyond the capabilities of the Red Cross or until additional Red Cross capability becomes available to the city. . Coordinate staff and necessary equipment to operate public fallout shelters, as required and requested. . Coordinate transportation required for support of shelter operations. School Districts . In cooperation with the Red Cross, provide facilities for the establishment of shelters. . Coordinate additional school personnel to work in shelters upon request of the Red Cross or City Care and shelter services Chief within priority and availability of personnel. · Provide transportation for disaster victims, as requested and within availability of resources. Supporting City of Dublin Agencies: Construction and Engineering (Public Works Department) Building Inspectors (Building Department) . Inspect shelters for integrity before opening. Fire and Rescue (DRFA) . Provide necessary supplies and assistance for medical attention. Law Enforcement (police Department) G-13 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN · Provide security at shelters, as required. · Broadcast Emergency Public Information instructions and directions to the shelters. PersonnellV olunteers (Administrative Services Department) · Coordinates the use of additional staff and volunteers, as required. PIO (Administrative Services Department) Resources and Support (parks and Community Services Department) · Provide supplies and services to support Care and Shelter activities. Supporting Alameda County Agencies: Countywide Animal Services Coordinator (Animal Services Department) · Establish holding facilities for pets of citizens in shelters, as requested and within availability of resources. Supporting Non-Government Agencies: RACES · Provide communication to shelters. G-14 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix G CARE AND SHELTER HAZARD-SPECIFIC RESPONSES This Appendix includes Emergency Action Checklists to be accomplished as appropriate in response to the events listed below. There is no significance in the order of checklist items since many actions will have to be accomplished concurrently. G-1 Response to a Major Earthquake G-2 Response to Hazardous Material Incident G-3 Response to Imminent/Actual Flooding G-4 Response to Nuclear Emergencies G-15 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix G-l CARE AND SHELTER EMERGENCY ACTION CHECKLIST RESPONSE TO A MAJOR EARTHQUAKE Action Determine which designated mass care facilities and Welfare Inquiry Centers will be needed. Determine if designated mass care facilities are functional. Provide alternative communications where needed to link mass care facilities, the Emergency Operating Center, and other key facilities. Coordinate with Red Cross and other emergency welfare agencies (i.e., Salvation Army, church groups and other service agencies). Call up augmentation staff to provide personnel for reception, medical care, shelter and feeding of evacuees. Contact volunteers through City of Dublin agencIes. Coordinate the evacuation and relocation of any mass care facilities which become endangered by any hazardous conditions. Assist in the evacuation of elderly/handicapped persons in threatened areas. Procure necessary food supplies, equipment, and other supplies to operate mass care facilities as advised by Logistics. Assigned Responsibilitr Parks and Community Services Building RACES Parks and Community Services Parks and Community Services Red Cross City Manager Police Fire Parks and Community Services Finance . (X) . . G-16 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Care and Shelter Earthquake Response Assigned Action Responsibility ex) Assist agencies with essential services and Parks and other logistical support. Community Services Activate Registration and Inquiry System for Red Cross sheltered evacuees. Maintain updated list of sheltered evacuees Parks and and their locations. Community Services Red Cross Coordinate with the Transportation Police Coordinator to transport evacuees to and from Centers. Record and evaluate information regarding Planning . requests, activities, expenditures, damages and casualties. Keep the Emergency Public Information . Planning Officer informed of current information. Continue to reassess needs and disaster Planning conditions with respect to care and shelter operations. Assist in activating and staffIng Red Cross Disaster Assistance Centers. Finance Request assistance from the Alameda City Manager County Care and Shelter Coordinator, as required. . G-17 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix G-2 CARE AND SHELTER EMERGENCY ACTION CHECKLIST RESPONSE TO HAZARDOUS MATERIAL INCIDENT Action Assigned Responsibility Determine which designated mass care facilities and Welfare Inquiry center will be needed. Parks and Community Services Inspect Shelters/Reception as requested to determine safety for occupancy. Building Coordinate with Red Cross and other emergency welfare agencies (i.e., Salvation Army, church groups and other service agencies). Parks and Community Services Call up augmentation staff to provide personnel for reception, medical care, shelter and feeding of evacuees, and sanitation. Parks and Community Services Red Cross If evacuation is ordered, direct the activation of mass care facilities in reception areas. City Manager Designate any alternate mass care or other facilities which become endangered by any hazardous conditions. Police Parks and Community Services Assist in the evacuation of elderly/handicapped persons in threatened areas. Fire Parks and Community Services Establish alternative communications links where needed. RACES Procure food supplies, equipment, and all other supplies needed to support mass care facilities. Finance . (X) .": . G-18 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Care and Shelter HAZMA T Response Assigned Action Responsibility (X) Assist responsible agencies with essential Parks and services and other logistical support. Community Services Activate Registration and Inquiry System. Red Cross Coordinate with health and medical authorities PIO regarding handling requests for information on the effects of the hazardous material. Record and evaluate information regarding Planning requests, activities, expenditures, damages and casualties. Keep the Emergency Public Information Officer Planning . informed of current information. Continue to reassess needs and disaster conditions. Planning Assist in activating and staffIng Disaster Assistance Red Cross Centers. Finance Request assistance from the Alameda County City Manager Care and Shelter Coordinator, as required. . G-19 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix G-3 CARE AND SHELTER EMERGENCY ACTION CHECKLIST RESPONSE TO IMMINENT/ACTUAL FLOODING Action Assigned Responsibility FLOODING IMMINENT Determine which designated mass care facilities and Welfare Inquiry Centers will be needed. Parks and Determine if designated mass care facilities are functional. Building Coordinate, thru Red Cross, the other emergency welfare agencies (i.e., Salvation Army, church groups and other service organizations). Parks and Community Services Call up augmentation staff as needed to provide personnel for reception, medical care, shelter, and feeding of evacuees. Parks and Community Services Red Cross Procure food supplies, equipment, and all other supplies needed to support mass care facilities. Finance Red Cross If evacuation is ordered, order activation of mass care facilities in reception areas. City Manager Assist in the evacuation of elderly handicapped persons in threatened areas. Fire Parks and Community Services Activate Registration and Inquiry System. Red Cross Keep the Emergency Public Information Officer informed of current information. Planning . (X) . . G-20 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Care and Shelter Flood Response Assigned Action Responsibility ex) Receive, shelter, and care for evacuees. Parks and Request needed supplies, equipment, and Community Services support services. Red Cross Periodically poll mass care facilities to Planning determine evacuee load and support requirements. Request assistance from the Alameda County City Manager Care and Shelter Coordinator, as required. FLOODING OCCURS If not already accomplished, complete All Departments . preparatory actions in Flooding Expected Checklist. In cooperation with the Red Cross and Parks and Salvation Army, assist with the registration Community Services of evacuees, the listing of casualties, and handling welfare inquiries. Determine number of evacuees who many need Parks and emergency and temporary housing. Community Services In coordination with the Red Cross, Salvation Parks and Army, and state and federal agencies, locate Community Services and allocate emergency and temporary housing. Provide alternative communications where RACES needed to link mass care facilities, the Emergency Operating Center, and other key facilities. Procure food, supplies, and equipment Finance . needed by mass care facilities, as requested. G-21 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Prepare, in cooperation with other departments and jurisdictions, summary reports as needed for transmission to the Alameda County Operational Area. Planning Request assistance from the Alameda County Care and Shelter Coordinator, as required. City Manager G-22 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix G-4 CARE AND SHELTER EMERGENCY ACTION CHECKLIST RESPONSE TO NUCLEAR EMERGENCIES Action Assigned Responsibility (TO BE COMPLETED) (X) G-23 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Annex H MOVEMENT OPERATIONS CONTENTS H.t INTRODUCTION H-3 H.2 OBJECTIVES H.3 CONCEPT OF OPERATIONS H.3.1 General H.3 .1.1 Pre-Emergency Period Normal Preparedness Phase H-4 Increased Readiness Phase H.3.1.2Emergency Period . Pre-Impact Phase Immediate Impact Phase Sustained Emergency Phase H.3.1.3 Post-Emergency Period (Recovery) H-S H.3.2 Peacetime Emergencies Site-Specific Evacuation Plans General Evacuation Procedures H.3.3 Nuclear Emergencies H.4 ORGANIZATION AND RESPONSffiILITIES H-6 H.4.1 Local H-6 H.4.2 Operational Area H.4.3 Mutual Aid Region H.4.4 State H.4.S Federal H-8 . H.5 POLICIES AND PROCEDURES H-9 H-l ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN H.5.1 Warning the Public and Providing Movement Instructions H.5.2 Identifying the Area and Population to be Evacuated H.5.3 Identifying Evacuation Routes H.5.4 Evacuating Special Facilities H.5.5 Providing Transportation Assistance H.5.6 Controlling Traffic H.5.7 Controlling Access to Hazard Area H-9 H-lO H-ll ENCLOSURE H-I Supporting Organizations and Responsibilities H-12 APPENDIX H - Hazard-Specific Responses H-l M~orEarthquake H - 2 Hazardous Materials H-3 Imminent/Actual Flooding H-4 Nuclear Emrgencies H-15 H-17 H-19 H-22 H-2 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Annex H MOVEMENT OPERATIONS H.1 Introduction This annex provides policies and procedures for the evacuation, dispersal, or evacuation of persons from threatened or hazardous areas to less threatened areas during natural disasters, technological incidents, and war emergencies. It also describes the organization and responsibilities for conducting movement operations. H.2 Objectives The overall objectives of emergency movement operations are to: o Expedite the movement of persons from hazardous areas. o Control evacuation traffic. o Provide adequate means of transportation for disabled persons, the elderly, and persons without vehicles. o Institute access control measures to prevent unauthorized persons from entering vacated, or partially vacated, areas. o Provide for the procurement, allocation, and use of necessary transportation resources and law enforcement resources by means of mutual aid or other agreements. H.3 Concept of Operations H.3.1 General Movement operations during peacetime and nuclear war emergencies will usually be associated with the periods and phases indicated below. Detailed operational concepts and emergency response actions associated with the various types of emergencies are provided in Appendix H, Hazard-Specific Responses. H.3.1.1 Pre-Emergency Period The Pre-Emergency Period is divided into two phases as follows: H-3 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Normal Preparedness Phase . During this phase, site-specific movement plans will be prepared and maintained for identified potentially hazardous areas. Data will be collected for use in directing movement operations, such as information about population, special facilities, transportation resources, and population requiring transportation assistance. For general movement purposes, it will be useful to have data available for small sub-areas of the jurisdiction. Exercises and meetings should be conducted to facilitate coordination between staff personnel. Increased Readiness Phase During this phase, orientation sessions will be held to brief appropriate officials regarding movement plans. To the extent possible, Traffic Control Posts (TCP), assembly points, and movement routes will be reconfirmed. Emergency Public Information (EPI) material and transportation resource lists will be updated. Agreements with providers of transportation resources will be reviewed and reconfirmed. H.3.1.2Emergency Period The Emergency Period is divided into three phases as follows: Pre-Impact Phase During this phase, movement operations will become the highest priority if a decision is made to evacuate a threatened area. The area to be evacuated will be determined based on pre-identified hazard areas or by estimates of the threatened area made at the time. Projections of the threatened area may change as conditions change, thus changing the evacuation strategy. For some hazards, uncertainty regarding the potential impact may require the evacuation of a larger area than is eventually affected by the hazard. . Immediate Impact Phase Remedial movement may be required due to conditions created by the impact of the disaster agent or event. The affected area will be determined from reports by field teams on actual hazard conditions. The selection of movement routes will require information on the condition of the road network. Movement operations may be hindered by the effects of the event and by other high priority demands for personnel and resources. Special procedures may be required to limit exposure if the area has been contaminated. Sustained Emergency Phase During this phase, emphasis will be placed on providing security and access control of the evacuated areas, and accomplishing additional remedial movement, as required. . H-4 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . H.3.1.3 Post Emergency Period (Recovery) As soon as conditions permit, persons will be allowed to return to the evacuated areas. Traffic and access controls will be continued as required to ensure the orderly and safe return of evacuees. H.3.2 Peacetime Emergencies Site-Specific Evacuation Plans Site-specific evacuation plans, which have been developed for certain known hazards, are included in Appendix H. These plans describe the potential impact area(s) for known hazards, the number of people in the threatened area, and any special facilities affected. They also include preplanned traffic and access control points, evacuation routes, warning assignments, transportation requirements, evacuation assembly points, and predesignated mass care facility locations. These plans will be used as guides for identifying the threatened areas and evacuating the affected population. . If a decision is made to evacuate, the public will be warned by designated mobile units, local radio and TV, and other predetermined means. Law enforcement and traffic control personnel will be dispatched to designated traffic and access control points. Transportation providers will be contacted to dispatch vehicles to designated evacuation assembly points. Predesignated mass care facilities will be activated. General Evacuation Procedures An event may occur that requires an evacuation not covered by a site- specific evacuation plan. For such an event, it will be necessary to determine the area to be evacuated and the number of persons involved, based on information obtained at the time of the incident. The best available means will be used to warn and instruct the public. Evacuations involving only a small number of people can generally be handled without elaborate measures by on-scene public safety personnel. Evacuations involving a larger number of people will require the determination and establishment of traffic and access control points, evacuation routes, and evacuation assembly points. Mass care facilities will be selected from the available facilities listed in Part Three, Operational Data, considering the number of people evacuated, safety of evacuation routes, and distance from the hazard area. If the area to be evacuated is large, it may be necessary to divide it into sub-areas in order to expedite and prioritize movement. Persons closest to the hazard would generally be warned and evacuated first. The evacuation area would be expanded until all of the threatened population is evacuated. H.3.3 Nuclear Emergencies . H-5 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN During an international situation which poses a threat of war, all transportation and traffic control . agencies will prepare for the possibility of in-place sheltering and evacuation. Agencies will review and update plans, accelerate training, assure that equipment is maintained in a state of readiness, alert personnel, and stockpile materials and equipment needed for evacuation. Transportation resource requirements and their availabilities will be determined and arrangements made for their use. It is expected that local jurisdictions and state agencies will be alerted prior to a public announcement of evacuation. All agencies responsible for implementing the plan will recall off-duty personnel, mobilize reserves and auxiliaries, and assign emergency missions. Traffic control personnel will be deployed to duty stations, and resources needed for traffic control will be positioned. In low risk areas, preparations will be made to receive evacuees. When evacuation is announced to the public, traffic controls will be instituted through hazard and low risk areas as well as on designated movement routes. Evacuees arriving in a low risk area will be directed off the movement routes to designated Reception and Care Centers. Evacuees who have their own personal destination (i.e., homes of friends or relatives) will be accommodated to the maximum extent possible, since this will lessen the burden placed on reception area facilities. The primary mode of transportation will be by private auto. Bus, rail or air transportation will be provided for persons requiring transportation. Once evacuees have been registered and assigned to lodging, movement by private auto will be curtailed. Movement operations will focus on transportation of critical resources and on the commuting of essential workers between hazard and reception areas. Access controls will be established to prevent unauthorized access to the hazard areas. . If an attack warning is received, local traffic control personnel will assist in directing people to available fallout shelter. When the general population has completed movement to shelter or if an attack occurs, all transportation and traffic control personnel will take shelter. When the post-attack situation has been evaluated and conditions permit, transportation assistance will be provided for remedial movement of people to better shelter or to less contaminated areas. Detailed information relating to movement operations during nuclear defense emergencIes IS provided in Appendix H. H.4 Organization and Responsibilities H.4.1 Local The official responsible for population movement in the City of Dublin shall be the Chief of Police, or his designee. He will be considered the Movement Coordinator within the City of Dublin. The City of Dublin Movement Coordinator, who is a member of the Emergency Management Staff, will be responsible for coordinating the movement of persons from hazardous areas to lower risk areas. . H-6 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN The Movement Coordinator will be assisted by the Law Enforcement and Transportation Coordinators. Movement operations will be conducted by law enforcement agencies, highway/road/street departments, and public and private transportation providers. Procurement, regulation, and allocation of resources will be accomplished by the Local Transportation Coordinator. The size of the City of Dublin's Movement Organization to be activated and the location from which movement operations will be directed must be based on the size and complexity of the evacuation effort. Organizations locally available to support movement operations are denoted in Enclosure H-l, Supporting Organizations and Responsibilities. Evacuations dealing with site-specific hazards may be conducted as a part of any established single or multiple Incident Emergency Management System Organizations. Larger, area-wide evacuations should be directed from the Jurisdictions EOC or from a 24-hour dispatch facility. H.4.2 Operational Area The Alameda County Sheriff, or a designee, will function as the Operational Area Movement Coordinator. In large-scale evacuation operations, the Operational Area Law Enforcement Coordinator is responsible for countywide traffic control operations and will be assisted by the California Highway Patrol (CHP). The Operational Area Transportation Coordinator will be responsible for coordinating transportation resources and operations on a countywide basis. These Coordinators will function as the Operational Area Movement Operations Group. Requests for support, and other relevant information, will be submitted to the Mutual Aid Region Movement Operations Group. H.4.3 Mutual Aid Region A designated member of the CHP will function as the Office of Emergency Services (OES) Mutual Aid Region Movement Coordinator. and will coordinate traffic control operations on a regionwide basis. The Movement Coordinator will be assisted by a representative of the State Department of Transportation (Caltrans) who will function as the Mutual Aid Region Transportation Coordinator. These Coordinators will constitute the Mutual Aid Region Movement Operations Group. They will refer requests for assistance from other regions, and other relevant information, to the State Movement Operations Group. H.4.4 State The coordination and support of movement operations on a statewide basis will be accomplished by the State Movement Operations Group. This Group will be chaired by the Director (or a designated H-7 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN representative) of State OES and will include a Traffic Control Coordinator (CHP representative) . and Transportation Coordinator (Caltrans representative). State agencies which may be involved in a major evacuation effort are as follows: California Highway Patrol (CHP) Assists in moving vehicles and pedestrians from hazard areas; assists local law enforcement agencies in establishing evacuation routes and traffic control procedures; controls traffic on state freeways and highways within unincorporated areas of the state; and assists in preventing traffic from re-entering hazard areas. Military Department Assists in the evacuation of threatened areas and assists local law enforcement agencies in operations such as control of access to restricted or evacuated areas. Department of Transportation (Caltrans) Assists CHP in traffic control. Department of General Services Fleet Administration Division provides ground transportation to state emergency response . personnel assisting in evacuation. The California State Police will assist local law enforcement personnel as requested. Public Utilities Commission Provides listings of commercial and private transportation vehicles that could be used for evacuation. H.4.5 Federal Department of Transportation Supports and assists Federal, State, local and voluntary relief agencies in disaster relief transportation requirements. Federal Aviation Administration Uses air traffic control and aeronautical communications systems, as well as the services of technical operating and maintenance personnel, for the communication of essential information, the coordination of emergency search and rescue operations, or such other assistance as may be required. . H-8 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Interstate Commerce Commission Coordinates the location' and scheduling of common carriers authorized and equipped to provide emergency transportation into and within disaster areas. H.5 Policies and Procedures H.S.1 Warning the Public and Providing Movement Instructions Once the decision to evacuate is made, the public will be alerted and given evacuation instructions by various means, including school alert/monitor receivers, AM/FM radio announcements, TV announcements, mobile loud speakers, hailers, and personal contact. Whenever feasible, mobile units will be dispatched to the areas to be evacuated to warn the public. Special facilities will be given warning by telephone, radio, or by direct contact by a mobile warning unit. If an event has not occurred, but is imminent, warning and public information operations will take place under extreme time pressure. General and site- specific warning messages and EPI material prepared during the Pre-Emergency Period will be used to the extent possible to accelerate these operations. Movement information provided to the public will include the following (for a complete list of information to be provided to the public, see Annex A, Attachment A-6-B, . Enclosure A-6): o Why they must evacuate. o Routes to take, including conditions of roads, bridges, and freeway overpasses. o What to do if vehicle breaks down. o The locations of assembly points for those without access to automobiles. o Where to go for mass care until the emergency situation has passed. Close coordination must be established with the news media to assist in providing timely evacuation announcements to the public. H.5.2 Identifying the Area and Population to be Evacuated . Site-specific plans which identify areas at risk for the known hazards which could threaten the jurisdiction are included in Appendix H. These plans provide guidance for making decisions about the area to be evacuated. For areas not covered by specific plans, expert opinion and data gathered at the time of the threat will determine the hazard area. Additional data gathered during the Pre-Emergency Period will provide information on the number of persons to be evacuated. H-9 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Throughout the Emergency Period, it will be necessary to continuously reevaluate the size and . location of the danger area and, if necessary, advise the evacuation of additional areas. H.S.3 Identifying Evacuation Routes The Movement Coordinator will select the best routes from the endangered area to mass care facilities, considering the size of the population to be moved, road capacity and the roads which could become impassable if the hazard event occurred. Evacuation routes relating to site-specific plans are contained in Appendix H. For areas not covered by site-specific plans, the best evacuation routes will have to be selected at the time of the hazard event. As the emergency situation progresses, the Movement Coordinator will request regular updates from law enforcement and other field personnel on the condition of the road network and will adjust the selection of evacuation routes accordingly. Changes in evacuation routes will be communicated to traffic control personnel, transportation resource coordinators, access control personnel, Reception and Care Center Directors, and Public Information Officers. H.S.4 Evacuating Special Facilities Facilities which are expected to require special plans and resources to carry out evacuations include hospitals, prisons, institutions for the handicapped or disabled, and nursing homes. All facilities of this type within the area to be evacuated will be warned of the emergency situation. Site-specific plans will identify the names, addresses, phone numbers, and contact persons for all of these facilities located in predetermined hazard areas. .<. Some of the special facilities may have their own evacuation plans which include provisions for procuring necessary transportation resources. Facilities without transportation resources will be told to request assistance from the Transportation Coordinator. H.S.S Providing Transportation Assistance Some people will not have access to a motor vehicle, including households without motor vehicles, persons who commute to work by public transit, or persons who are left at home without an automobile while others are away. Some people with disabilities, infirmities, or illnesses may require special transportation assistance. The number of persons requiring transportation assistance will vary substantially from area to area and by time of day and day of week. Buses, vans, ambulances, and other transport vehicles will be requested from transportation providers. Initial requests will be based on estimates of the number of persons requiring assistance. Units will be dispatched to public assembly points, special facilities, or to designated pickup routes. The public will be told where to go to obtain transportation. A telephone number will be provided for persons who require special assistance. Evacuation assembly points, where persons requiring transportation will go to be picked up, will be selected with consideration given to walking distance, accessibility for buses and safety of . H-lO . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN evacuees. The assembly points will generally be schools, public buildings, or other readily identifiable points. H.S.6 Controlling Traffic Traffic controls will be established at key intersections and at access points to major evacuation routes as needed to expedite the flow of traffic. In some cases it may be necessary to control traffic on routes outside the hazard area to minimize conflicts with evacuation traffic. For areas covered by site-specific plans, predesignated Traffic Control Points (TCPs) will be used, with adjustments being made during the emergency, as necessary. For other areas, TCPs will be selected at the time of the emergency, considering the amount of evacuation traffic expected and the configuration of the road network. Communications will be maintained with traffic control personnel to monitor the progress of the evacuation, to coordinate traffic controls, and to implement any changes in evacuation strategy that may be required. For a very large-scale evacuation in a nuclear emergency, highly complex and organized traffic control plans and procedures described in Appendix H would be used. H.S.7 Controlling Access to Hazard Area As an area is being evacuated, access controls must be established. Controlling reentry both protects the public from exposure and injuries and protects unattended property within the vacated area. Security of the vacated area will be obtained by establishing manned Access Control Posts and barricades at key locations around the perimeter. Any unmanned barricades will be patrolled periodically. Special entry passes will be issued at the manned control posts in accordance with established policies. Policies and procedures for access control are provided in Annex C, Enclosure C-2. H-ll ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure H-l SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES Movement Agencies within the City of Dublin: City Movement Coordinator (Chief, Dublin Police Services) . Serves as the City Movement Coordinator for the City of Dublin. . Will request Mutual Aid assistance, as necessary, from the Movement Coordinator. . Provide Emergency Public Information regarding secured areas. City of Dublin Police Services . Law enforcement. . Movement and area control. . Field bookings. . Search and rescue operations. . Prisoner management. . Building, facility and area security. . Communications. BART Police East Bay Regional Park District Police Private Security Companies State Park Rangers Alameda County office of the California Highway Patrol · Continue law enforcement within jurisdiction. · Provide assistance, within resources, as requested. Supporting City of Dublin Agencies: Care and Shelter (parks and Community Services) · Establish shelters and first aid centers. . Coordinate transportation requirements, according to the situation. Construction & Engineering (public Works Department) . Traffic control. · clear debris from roads for emergency equipment. · Provide barricades upon request. Fire and Rescue (DRF A) . Countywide . . H-12 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN · Within capabilities, will assist in perimeter control, alerting and warning the public, and evacuation procedures. PersonneW olunteers (Administrative Services Department) · Coordinates the use of additional staff and volunteers, as required. PIO (Administrative Services Department) Resources & Support (parks and Community Services Department) · Procure additional resources as necessary. Countywide Animal Services Coordinator (Animal Services Department) · Provides animal control measures. Countywide Public Health and Medical Coordinator (Health Services Department) · Procure private clean-up resources for hazardous material incidents. · Provide technical advice/assistance in response to hazardous material incidents. · Coordinate Emergency Medical Support. Supporting Alameda County Agencies: Office of Emergency Services (OES) · Assists in alerting and warning. · Assists in coordinating the Alameda county Movement Response agencies. H-13 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix H HAZARD-SPECIFIC RESPONSES This Appendix includes Emergency Action Checklists to be accomplished as appropriate in response to the events listed below. There is no significance in the order of checklist items since many actions will have to be accomplished concurrently. H-l Response to a Major Earthquake H-2 Response to Hazardous Material Incident H-3 Response to Imminent/Actual Flooding H-4 Response to Nuclear Emergencies H-14 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Appendix H-l MOVEMENT EMERGENCY ACTION CHECKLIST RESPONSE TO A MAJOR EARTHQUAKE Assigned Action Responsibility (X) IF EVACUATION IS DIRECTED: Determine the area that will require evacuation. Planning Estimate the number of people in the evacuation area. Planning Estimate number of persons needing transportation Planning assistance. . Survey status of major evacuation routes; identify alternate Police routes where necessary. Public Works Establish traffic control points. Police Public Works Establish evacuation assembly points. Police Public Works Dispatch units to alert people in areas to be evacuated. Police Notify radio and TV stations to broadcast evacuation PIO instructions. Coordinate the availability of transportation to special Parks and facilities and to the disabled, elderly, and others Community Services requiring assistance. Coordinate availability of buses to designated Parks and assembly points. Community Services . Dispatch units to traffic and access control points. Police H-15 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Movement Earthquake Response Action Assigned Responsibility Provide crowd control at assembly points. Police Place tow trucks on standby to assist disabled vehicles on evacuation routes. Police Monitor status of warning and evacuation processes. Planning Notify Red Cross to open designated Reception Centers. Parks and Community Services Monitor traffic flow on evacuation routes. Police Establish security patrols and access control procedures. Police Coordinate with Resources to obtain additional barricades and signs. Public Works (X) H-16 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Appendix H-2 MOVEMENT EMERGENCY ACTION CHECKLIST RESPONSE TO HAZARDOUS MATERIAL INCIDENT Assigned Action Responsibility (X) IF EVACUATION IS DIRECTED: Determine the area that will require evacuation. Planning Estimate the number of people in the evacuation area. Planning Estimate number of persons needing transportation assistance. Planning Identify major evacuation routes and establish traffic Police . control points. Public Works Establish evacuation assembly points. Police Dispatch units to warn threatened area. Police Notify radio and TV stations to broadcast warning. PIO Coordinate the availability of transportation for Parks and special facilities and to the disabled, elderly, and others Community Services requiring assistance. Coordinate the availability of buses to designated Parks and assembly points. Community Services Dispatch units to traffic and access control points. Police Provide crowd control at assembly points. Police Place tow trucks on standby to assist disabled Police vehicles on evacuation routes. . Monitor status of warning and evacuation processes. Planning H-17 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Movement . HazMat Response Action Assigned Responsibility (X) Notify Red Cross to open designated Reception Centers as directed by the City Manager. Parks and Community Services Monitor traffic flow on evacuation routes. Police Establish security patrols and access control procedures. Police Coordinate with Resources to obtain additional barricades and signs. Public Works . . H-18 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Appendix H-3 MOVEMENT EMERGENCY ACTION CHECKLIST RESPONSE TO IMMINENT/ACTUAL FLOODING Assigned Action Responsibility (X) FLOODING IMMINENT IF EVACUATION IS DIRECTED: Monitor traffic flow on evacuation routes. Police Establish security patrols and access control procedures. Police . Coordinate with Resources to obtain additional Public Works barricades and signs. Dispatch units to warn threatened area. Police Notify radio and TV stations to broadcast warning. PIO Coordinate evacuation of threatened area Police (see Attachment H-3-A, Movement Routes). Coordinate the availability of transporta tion to Parks and special facilities and to the disabled, elderly, and Community Services others requiring assistance. Coordinate the availability of buses to designated Parks and assembly points. Community Services Dispatch units to traffic and access control points. Police Provide crowd control at assembly points. Police . H-19 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Movement Flood Response . Action Assigned Responsibility (X) Place tow trucks on standby to assist disabled vehicles on evacuation routes. Police Monitor status of warning and evacuation processes. Planning FLOODING OCCURS Notify Red Cross to open designated Reception Centers as directed by City Manager. Parks and Community Services Monitor traffic flow on evacuation routes. Police Establish security patrols and access control procedures. Police Coordinate with Resources and Supply to obtain additional barricades and signs. Public Works . Notify all units in and near inundation area of flood wave arrival time. Police Public Works Fire Direct mobile units to warn public to move to higher ground immediately. Continue warning as long as safety permits. Police Notify radio stations to broadcast warnings. PIO Continue evacuation actions as feasible (see items under Flooding Imminent). Police Recreation Fire Coordinate with search and rescue teams. Police Fire Establish access control at perimeter of flooded area. Police .' H-20 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment H-3-A, Appendix H-3 MOVEMENT ROUTES IMMINENT/ACTUAL FLOODING Movement routes from the flooded areas will be the most direct route to higher ground. The determination of exact evacuation routes will be made by the local law enforcement agency. H-21 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix H-4 . MOVEMENT RESPONSE TO NUCLEAR EMERGENCIES Movement operations during nuclear emergencies will be governed by the following essential actions relating to increased readiness, in-place sheltering and attack operations (with or without warning). Detailed actions are provided in the Emergency Action Checklist, which is included as a part of this Appendix. Increased Readiness operations During an international situation which poses a threat of war, all transportation and traffic control agencies will prepare for the possible implementation of in-place sheltering. Agencies will review and update plans, accelerate training, assure that equipment is maintained in a state of readiness, alert personnel, and stockpile materials and equipment needed. Transportation requirements will be determined and arrangements made for use of available transportation resources. . It is expected that local jurisdictions and state agencies will be alerted prior to a public announcement of any action. All agencies responsible for implementing the plan will recall off-duty personnel, mobilize reserves and auxiliaries, and assign emergency missions. Traffic control forces will be deployed to duty stations, and resources needed for traffic control will be brought into position. Final arrangements will be made for providing needed transportation. Preparations will be made in low risk areas to receive evacuees from hazard areas. Evacuation Operations When evacuation is announced to the public, traffic controls will be instituted throughout hazard and low risk areas as well as on designated movement routes. Traffic control and transportation operations will focus on assisting and expediting the movement of evacuees. Constraints will be employed only when needed to protect individuals and to facilitate movement. Evacuees arriving in a low risk area will be directed off the movement routes to Reception and Care Centers. Evacuees with personal destinations (i.e., homes of friends or relatives) will be accommodated to the maximum extent possible, since this will lessen the burden placed on facilities in the low risk area. . H-22 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Once evacuees have been registered and assigned to lodging, movement by private auto will be curtailed. Movement operations will then focus on transportation of critical resources and on transporting essential workers to and from hazard and low risk areas. Wherever possible, essential workers will be organized into groups and transported by local transit agencies. Buses used to transport essential workers will remain in the hazard area throughout the work shift so that essential workers can be transported to assigned shelters near their place of work or to a nearby low risk area. Access controls will be established to prevent unauthorized access to the hazard areas. Attack Operations If an attack warning is received, local traffic control personnel will assist in directing people to available shelter. When the general population has completed: "movement to shelter or if an attack occurs, all transportation and traffic control personnel will take shelter. When conditions permit, transportation assistance will be provided for remedial movement. Attachments: H-5-A H-5-B H-5-C H-5-D H-5-E Movement Routes Locations Where Freeway Access is Prohibited Locations for Freeway Access Metering Control Location of Emergency Highway Traffic Regulation Posts Motorist Aid Staging Areas H-23 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN MOVEMENT EMERGENCY ACTION CHECKLIST RESPONSE TO NUCLEAR EMERGENCIES Action (TO BE COMPLETED) Assigned Responsibility (X) H-24 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Annex I RESCUE OPERATIONS CONTENTS 1.1 INTRODUCTION 1-3 1.2 OBJECTIVES 1.3 CONCEPT OF OPERATIONS 1-4 1.3.1 Pre-Emergency Period Normal Preparedness Phase . Increased Readiness Phase 1.3.2 Emergency Period Pre-Impact Phase 1-5 Immediate Impact Phase Sustained Emergency Phase 1.3.3 Post-Emergency Period (Recovery) 1.4 ORGANIZATION AND RESPONSIBILITIES 1.4.1 Local 1.4.1.1 1.4.1.2 Local Agencies Local Rescue Coordinator 1-6 . 1.4.2 Operational Area 1.4.3 Mutual Aid Region 1.4.4 State 1.4.5 Federal 1-7 1-8 1-9 I-I ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN 1.5 POLICIES AND PROCEDURES 1-10 ENCLOSURE I-I Supporting organizations and Responsibilities 1-11 APPENDIX I Hazard-Specific Responses I-I Major Earthquake 1-2 Hazardous Materials 1-3 Imminent/Actual Flooding 1-4 Nuclear Emergencies 1-14 1-15 1-16 1-18 1-2 .. . ..... . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Annex I RESCUE OPERATIONS 1.1 Introduction This annex describes the general policies and procedures and organizations and systems for the location of, provision of immediate care to, and safe removal of endangered, trapped, injured, and/or isolated persons. Both the fire and law enforcement disciplines bear responsibility for rescue operations, and they commonly interact during emergency response. This annex is written to reflect and encourage such interaction in pre-event planning as well. 1.2 Objectives The overall objectives of rescue operations are to: o Locate endangered, trapped, disabled and/or isolated persons. o Gain access to persons in need of assistance/rescue. o Administer first aid. o Extricate trapped and injured persons. o Move persons to safety. o Perform initial triage of injured persons. o Transport nonambulatory injured to Casualty Collection Points or medical care facilities. o Remove dead as incidental to rescue efforts. o Tag injured and deceased. o Report conditions, needs, observations of damage, resource status, and progress to proper authorities. o Provide food, lodging, equipment, materials, and supplies to rescue personnel. o Mark premises which have been searched. 1-3 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN 1.3 Concept of operations . When a natural disaster or technological incident occurs, rescue efforts will be undertaken to search for trapped and injured persons and to extricate them safely and quickly. Rescue operations might well require personnel and equipment from fire, law enforcement and public works agencies, and from the private sector. Operations associated with this situation may require the total spectrum of rescue operations, from evacuation, to debris tunneling, shoring and stabilization of structures. In such situations, Fire Chiefs in incorporated areas and the County Sheriff in unincorporated areas are the normally designated responsible officials. For overall efficiency of the rescue function, and to make maximum use of personnel and resources, an Incident Emergency Management System, such as an Incident Command System (ICS), should be established. The ICS provides functional organization for on-scene management of facilities, equipment, personnel, procedures and communications. Rescue activities during peacetime and war emergencies will usually be associated with the periods and phases indicated below. Detailed operational concepts and emergency response actions associated with various types of emergencies are provided in Appendix I, Hazard-Specific Responses. 1.3.1 Pre-Emergency Period . The Pre-Emergency Period is divided into two phases as follows: Normal Preparedness Phase During this phase, emphasis will be placed on preparing supporting plans, Standing Operating Procedures (SOPs) and checklists describing the rescue function in an emergency. Such plans and procedures will provide for coordination and communication channels with all appropriate agencies and organizations with rescue capabilities and/or responsibilities. Training should be conducted, with emphasis on rescue techniques. Resource listings and alert lists will also be prepared and maintained. Increased Readiness Phase This phase could begin upon receipt of an accredited earthquake prediction, the forecast of a flood which could impact the City of Dublin, or a rapidly deteriorating international situation which could lead to a possible enemy attack upon the United States. Increased readiness actions will include reviewing and updating plans, SOPs, resource information, and alert lists; accelerating training programs; inspecting equipment; and taking other feasible preparedness measures. 1.3.2 Emergency Period . 1-4 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN The Emergency Period is divided into three phases as follows: Pre-Impact Phase Actions to be taken during this phase are precautionary. Appropriate countermeasures will be taken to protect people should the City of Dublin be impacted by an event such as a slow-rise flood situation, a health endangering hazardous material incident, or an imminent enemy attack. Preparations will be made to conduct rescue operations in affected areas. Immediate Impact Phase Actions taken during this phase will be concentrated on the well-being of people affected by an event. Examples of such events are a major earthquake, a flash flood, a large explosion, a release of hazardous materials, or a enemy attack. Priority activities will include rescue operations for endangered or trapped persons. Sustained Emergency Phase As early lifesaving and property-protecting actions continue, attention will be given to assuring that all searched areas have been definitely cleared and that all persons are accounted for and safe from ensuing hazards. 1.3.3 Post-Emergency Period (Recovery) Priorities during this period will be focused on continuing to provide essential services and assisting with recovery operations. 1.4 Organization and Responsibilities Rescue responsibilities at the various levels of government will consist of the following: 1.4.1 Local 1.4.1.1 Local Agencies Local agencies charged with rescue operations are responsible for: o Pre-event organization and operations planning. o Developing rescue plans for known hazards. o Recruiting volunteers. o Training of institutional, industrial, neighborhood, and public service personnel. 1-5 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Organizing groups and teams of personnel and developing procedures for usmg spontaneous volunteers. . o Maintaining current alert lists with names, telephone numbers, addresses, etc. o Maintaining inventories of rescue resources within the jurisdiction. o Designating and operating staging areas. o Deploying available resources. o Mobilizing local mutual aid. o Requesting assistance through appropriate mutual aid channels. Organizations locally available to support rescue operations are denoted m Enclosure I-I, Supporting Organizations and Responsibilities. 1.4.1.2 Local Rescue Coordinator The Dougherty Regional Fire Authority will be responsible for Rescue Opeations and will designate one of its members as the Local Rescue Coordinator. The Local Rescue Coordinator is responsible for: . o Preparing a deployment plan for local resources. o Establishing policies for recalling off-duty personnel. o Determining the organizational structure required for integrating mutual aid and non-fire or non-law enforcement service resources. o Providing refresher training programs for department employees. o Recruiting, organizing, and training neighborhood teams. o Encouraging and assisting management of organizations with a large number of employees to organize and train employee rescue teams and to develop evacuation and premises search plans. o Conducting interagency and interdisciplinary training exercises involving local mutual aid, volunteer, industrial, institutional and, if available, search dog teams. o Identifying hazards and conducting pre-event planning. . 1-6 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . o Entering into pre-event agreements with construction, equipment rental and tow truck firms for needed resources (e.g., dozers, compressors, generators, air hammers, cranes, transports). o Coordinating support for field and staging area operators. o Training and use of non-public safety personnel for administrative staffing for rescue operations. o Establishing pre-event agreements with non-public safety specialty rescue teams within the jurisdiction. o Maintaining a cooperative understanding with the local law enforcement or fire service chief for obtaining rescue resources through the law enforcement/fire mutual aid system. o Coordinating response planning with emergency medical and coroner response plans. o Scheduling additional rescue forces to relieve initial crews after the first 24-hour period. . 1.4.2 Operational Area Operational Area Fire and Rescue and Law Enforcement Coordinators are responsible for: o Activating Operational Area or county-wide fire and rescue and search and rescue mutual aid plans. o Staffing the rescue function at the County Emergency Operating Center. o Developing resource allocation criteria, with input and consensus approval of area/county fire and police chiefs. o Mobilizing mutual aid resources within the area. o Inventorying rescue resources within the area including private sector resources. o Locating and listing sites suitable for Mutual Aid Mobilization Center operations and developing and executing use of agreements if needed. o Pre-event planning of support operations for the Mutual Aid Mobilization Center. . 1.4.3 Mutual Aid Region 1-7 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Mutual Aid Region Fire and Rescue and Law Enforcement Coordinators are responsible for: . o Developing region-wide Fire and Rescue and Search and Rescue Mutual Aid Plans. o Developing a Staffing Plan for a Regional Multi-Agency Coordination Center. o Consolidating an inventory of public and private rescue resources within the region. o Locating and listing sites suitable for Mutual Aid Mobilization Center operations. o Mobilizing mutual aid resources. o Providing support for regional Mutual Aid Mobilization Center operations. 1.4.4 State State Fire and Rescue and Law Enforcement Coordinators (members of the State Office of Emergency Services Staff) are responsible for: o Maintaining the California Law Enforcement Search and Rescue Plan and the California Fire and Rescue Emergency Plan. o Maintaining a statewide consolidated inventory of rescue resources. . o Mobilizing needed resources from available statewide mutual aid system and state agency inventories. o Coordinating and allocating mutual aid resources. o Jointly staffIng the rescue function at established Disaster Support Area(s), or at the State Coordination Center. The following state agencies have varied capabilities and responsibilities for supporting rescue operations: Employment Development Department o Recruits personnel and determines personnel shortages and surplus. Department of Boating and Waterways o Arranges for emergency small craft transportation services. . 1-8 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN o Conducts coastal and inland water reconnaissance, damage assessment, and search operations. Provides communications. o California Conservation Corps o Assists in rescue operations. o Moves injured persons in conjunction with rescue operations. California Highway Patrol o Conducts highway routing and provides relevant information, and emergency traffic control. California Maritime Academy o Assists Department of Boating and Waterways by providing, or coordinating the provision of, small craft for emergency operations. o Assists with damage assessment (marine). 1.4.5 Federal Federal agencies will respond to local, county and state requests for search and rescue (SAR) assistance under their own statutory authorities and/or mechanisms authorized by Public Law 93-288 (Federal Disaster Relief Act of 1974). Following a Presidential declaration of an Emergency or Major Disaster under the provisions of Public Law 93-288, the Federal SAR response will be under the leadership of the Department of Defense (DOD). The U.S. Army will be the DOD lead agency, with the U.S. Air Force functioning as the Inland SAR Coordinator and the U.S. Coast Guard functioning as the Maritime SAR Coordinator. All DOD components will provide SAR personnel, resources, and facilities to meet civil needs on the basis of noninterference with military missions. The following federal agencies will provide support to SAR operations as indicated: Department of Transportation Provides SAR personnel and facilities to assist state and local governments on the basis of noninterference with higher priority duties. The Federal Aviation Administration has air traffic control and flight service facilities available to assist in SAR operations. Department ofInterior 1-9 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN If available, provides SAR and firefighting apparatus on lands and waters administered by the Department and may assist in operations in adjacent jurisdictions. . Department of Agriculture If available, provides SAR and frrefighting apparatus on lands administered by the U.S. Forest Service and may assist in operations in adjacent jurisdictions. Corps of Engineers Provides personnel and equipment to assist in SAR operations, particularly those involved with buildings and facilities and with the evacuation of survivors. 1.5 Policies and Procedures (1) The official responsible for search and rescue operations within each jurisdiction will determine the boundaries of each separate incident, i.e., building, complex, block, neighborhood, or community as a whole. Liaison officers will be appointed for each discipline supplying resources to a particular incident when the lead discipline is different from that for which resources are obtained. Direct supervision of rescue team . members will be the responsibility of the team leader designated by the providing organization. Coordination with coroner and emergency medical operations will be required at each level of operation, direction, and control. (2) Mutual aid resources will be mobilized through established fire, law enforcement and interagency channels, and allocated utilizing Multi- Agency Coordination System procedures. Resources mobilized through mutual aid channels will be returned to Operational Area or Regional Mobilization Center when no longer needed by the utilizing agency, incident, or area. . 1-10 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure 1-1 SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES Fire and Heavy Rescue Agencies in the city of Dublin: City Fire and Rescue Coordinator (Chief, Dougherty Regional Fire Authority) . Serves a s the City Fire and Rescue coordinators for the City of Dublin. · Will request Mutual Aid support, as necessary, from the Countywide Fire and Rescue Coordinator. The fire department will continue to provide the following responsibilities: · Utilize fire resources for fire suppression, Emergency Medical Services and rescue operations. · Coordinate and manage heavy rescue operations. · Perform applicable fire prevention activities. · Implement the Alameda County Haz/Mat Matrix. · Assist law enforcement in search and rescue opeations when resources are available. · Assist in alerting the general public, within capability. · Assist law enforcement in perimeter access control, within capability. Construction and Engineeering (public Works Department) · Locate and/or provide equipment necessary to support rescue operations. · Clear debris from roads, as required, for fire and rescue vehicles. · Assist in removal and tagging of dead persons. · Provide barricades as required. Supporting City of Dublin Agencies: Care and Shelter (parks and Community Services) · Coordinate transporattion needs. · Establish shelters and mass care centers for rescuees. Law Enforcement (police Department) · Provide law enforcement/traffic control assistance to fire and rescue operations. · Provide Coroner servcies, as applicable. · Provide Emergency Public Information for media release. PersonnelN olunteers (Adminstrative Services Department) · Coordinates use of additional staff and volunteers, as required. 1-11 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN PIO (Administrative Services Department) . Resources and Support (parks and Community Services Department) · Procure necessary supplies and services. Supporting Alameda County Agencies: Countywide Public Health and Medical Coordinator (Health Services Department) · Procure private clean-up resources for hazardous material incidents. · Provide technical advice/assistance in response to hazardous material incidents. · Coordinate Emergency Medical Support to frre and rescue site(s). Supporting Non-Government Agencies: American Red Cross Salvation Army · Support rescue operations with food and other emergency support, if not available through commercial sources. Pacific Gas and Electric (pG&E) · Restore services, within priority. · Insure that frre services is notified before restoration of services after disruption in major disasters. · Isolate services to disaster areas, as requested. . Radio Amateur Civil Emergency Services (RACES) · Provide emergency radio support to fie stations and other locations, as required and within resources. Water District · Maintain/restore water distribution systems, within priority, to support fire operations. . 1-12 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix I RESCUE HAZARD-SPECIFIC RESPONSES This Appendix includes Emergency Action Checklists to be accomplished as appropriate in response to the events listed below. There is no significance in the order of checklist items since many actions will have to be accomplished concurrently. I -1 Response to a Major Earthquake 1-2 Response to Hazardous Material Incident 1-3 Response to Imminent/Actual Flooding I -4 Response to Nuclear Emergencies 1-13 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix 1-1 RESCUE EMERGENCY ACTION CHECKLIST RESPONSE TO A MAJOR EARTHQUAKE Action Assigned Responsibility IF DAMAGE IS SEVERE: Upon direction of Fire Department, mobilize available public and private rescue personnel and equipment. Planning City Manager Organize rescue teams. Fire Police Assign teams to areas according to established priorities. Fire Police Establish communications net and reporting procedures. Fire RACES Assign mutual aid resources arriving from other jurisdictions. Fire Recruit volunteers. City Manager Monitor rescue resources team's activities. Planning Coordinate with Medical/Health and Coroner Coordinators on care of injured and collection of fatalities. Parks and Community Services Request assistance from Alameda County OES, as required. City Manager (X) 1-14 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Appendix 1-2 RESCUE EMERGENCY ACTION CHECKLIST RESPONSE TO HAZARDOUS MATERIAL INCIDENT Assigned Action Responsibility (X) As requested by Fire Coordinator, check with Planning Scene Coordinator to determine existing or potential rescue requirements. As requested by City Manager, place public Planning and private rescue personnel and equipment on standby. . Coordinate rescue teams as needed. Fire Ensure that personnel have adequate protective Fire clothing and breathing apparatus if operating in hazardous area. Coordinate with MedicallHealth and Coroner Parks and Coordinators on care of injured and collection Community Services of fatalities. Coordinate with Resources and Support Planning Coordinator for emergency generators and other items that may be necessary. . 1-15 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix 1-3 RESCUE EMERGENCY ACTION CHECKLIST RESPONSE TO IMMINENT/ACTUAL FLOODING Action Assigned Responsibility FLOODING EXPECTED Place available public and private search and rescue resources within the jurisdiction on standby. Police City Manager Establish communications net and reporting procedures. Fire RACES Determine personnel requirements. Fire Planning Recruit additional personnel as needed. City Manager Establish resource assembly points. Fire Procure emergency generators and other items that may be necessary. Finance FLOODING OCCURS Coordinate teams to search flooded areas for trapped persons. Fire Designate a location for reuniting and providing human needs to rescued persons. Red Cross Paris and Community Services Coordinate expansion search and rescue activities as flood wave slackens. Fire CX) 1-16 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Rescue Flood Response Action Assigned Responsibility Coordinate with the Public Works and Engineering Coordinator to provide assistance in the removal of persons trapped in damaged and/or unstable structures. Fire Coordinate with MedicallHealth and Coroner Coordinators on care of injured, and collection of fatalities. Parks and Communit Services Request assistance from Alameda County OES as required. City Manager CX) 1-17 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix 1-5 RESCUE . RESPONSE TO WAR EMERGENCIES Action (TO BE DEVELOPED) Assigned Responsibility CX) . . 1-18 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Annex J CONSTRUCTION AND ENGINEERING OPERATIONS CONTENTS J.t INTRODUCTION J-3 J.2 OBJECTIVES J.3 CONCEPT OF OPERATIONS 1.3.1 Pre-Emergency Period Normal Preparedness Phase J-4 Increased Readiness Phase J.3.2 Emergency Period Pre-Impact Phase . Immediate Impact Phase Sustained Emergency Phase J.3.3 Post-Emergency Period (Recovery) J.4 ORGANIZATION AND RESPONSIBILITIES J-5 1.4.1 Local 1.4.2 Operational Area J.4.3 Mutual Aid Region 1.4.4 State J.4.5 Federal J-7 1.4.6 Private Sector J.5 POLICIES AND PROCEDURES J.5.1 Post-Event Inspection of Facilities and Structures J-8 J.5.2 Emergency Debris Clearance J.5.3 Route Recovery ENCLOSURES . J-l Supporting Organizations and Responsibilities J-9 J-l ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN APPENDIX J - Hazard-Specific Responses J-l J-2 J-3 J-4 Major Earthquake Harzardous Materials Imminent! Actual Flooding Nuclear Emergencies J-13 J-16 J-17 J-19 J-2 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Annex J CONSTRUCTION AND ENGINEERING OPERATIONS 1.1 Introduction This annex describes construction and engineering operations, assigns responsibilities, and establishes policies and procedures associated with natural disasters, technological incidents, and war emergencies. Information is also provided on essential activities such as the post-event inspection of facilities and structures, emergency debris clearance, route recovery, and construction of fallout shelters. 1.2 Objectives The overall objectives of construction and engineering operations will be to: o Assess post-event serviceability of facilities and structures. o Conduct emergency repair and/or restoration of essential streets, roads, highways and related bridges, overpasses, underpasses and tunnels. o Conduct emergency debris clearance and route recovery operations. o Support damage assessment activities. o Conduct flood fighting operations. o Develop fallout shelter. J.3 Concept of operations Construction and engineering activities during peacetime and war emergencies will usually be associated with the periods and phases indicated below. Detailed operational concepts and emergency response actions associated with various types of emergencies are provided in Appendix J, Hazard Specific Responses. Listings of local suppliers/providers of resources, support and services are provided in Part Three, Operational Data. 1.3.1 Pre Emergency Period The Pre-Emergency Period is divided into two phases as follows: J-3 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Normal Preparedness Phase During this phase, emphasis will be placed on preparing supporting plans, Standing Operating Procedures (SOP), and checklists detailing the disposition of resources in an emergency. Such plans and procedures will provide for coordination and communication channels with governmental agencies and private sector construction and engineering firms. Facilities and structures required to support emergency operations will be identified and prioritized for post-event inspection. Resource listings will also be prepared and be maintained current. . Increased Readiness Phase This phase could begin upon receipt of an accredited earthquake prediction, the forecast of a flood, or a rapidly deteriorating international situation which could lead to a possible enemy attack upon the United States. Increased readiness actions will include reviewing and updating plans, SOPs and resource information, and assuring that personnel, facilities, and equipment are operationally ready and available. J.3.2 Emergency Period The Emergency Period is divided into three phases as follows: ~~~ . Actions to be accomplished during this phase would be precautionary and would be centered around taking appropriate countermeasures to protect people should the jurisdiction be impacted by an event such as a slow- rise flood situation, a health-endangering hazardous material incident, or enemy attack. If a attack is imminent, all construction and engineering resources will be required for expedient shelter construction and upgrading of buildings. Immediate Impact Phase Actions taken during this phase will be concentrated on safeguarding the well-being of people impacted by an event. Examples of such events are: a major earthquake, a flash flood, dam or levee failure, a large explosion, a release of hazardous materials, or an enemy attack. Priority activities will include serviceability surveys, route recovery, restoration of essential services, damage assessment, debris clearance, and area decontamination. Sustained Emergency Phase Actions during this phase will be concentrated, as required, on route recovery, clearing debris, and restoring essential services. J.3.3 Post-Emergency Period (Recovery) . J-4 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Priorities during this period will be focused on operations such as the restoration of roads, bridges, essential services, and long-term reconstruction. J.4 Organization and Responsibilities J.4.1 Local The City of Dublin's Public Works Director is responsible for coordinating emergency Constructiona and Engineering Operations within the City. The City Construction and Engineering Coordinator will be responsible for coordinating the allocation of city engineering resources (construction equipment, materials, and other related resources) required for emergency debris clearance, route recovery, shelter construction, and other engineering operations. Organizations locally available to provide construction and engineering support are denoted in Enclosure J-t, Supporting Organizations and Responsibilities. J.4.2 Operational Area The operational Area Construction and Engineering Coordinator will have the overall responsibility for coordinating countywide construction and engineering operations, and will provide relevant information and submit all requests for support to the Mutual Aid Region Construction and . Engineering Coordinator. 1.4.3 Mutual Aid Region The Mutual Aid Region Construction and Engineering Coordinator will have the overall responsibility for coordinating construction and engineering operations within the region, and will provide relevant information and submit all requests for support to the State Construction and Engineering Coordinator. J.4.4 State The State Construction and Engineering Coordinator will have overall responsibility for coordinating statewide construction and engineering operations and requirements. The following state agencies have varied capabilities and responsibilities for providing, or coordinating support as listed below: California Conservation COIl'S o Provides personnel and/or equipment to support emergency debris clearance operations. . o Provides work crews for flood fighting and other related support. J-5 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN California Hichway Patrol . o Assess damage to streets and highways. o Close dangerous routes. o Remove obstructing vehicles. o Implement strict traffic control into and around impacted areas. o Assist Caltrans with route recovery priorities. Department of General Services (Office of the State Architect) Responsible for clearance of debris from state-owned buildings, sewers, and water systems. Department of Transportation (Caltrans) o Assess damage to state highways. o Establish route recovery priorities. o Remove debris. . o Make repairs and establish detours to restore highway transportation on selected routes. o Assist local agencies, as required. o Assist the California Highway Patrol with traffic regulation. Department of Water Resources o Provides flood protection, flood control, and flood fighting services and related support. o Removes debris from and continues to operate the state's flood control works and the State Water Project. Military D~partment When directed by the Governor, provides assistance in emergency clearance of debris and rubble from roadways, bridges, and other essential facilities. . J-6 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Office of Emergency Services o Coordinates debris clearance performed by state agencies. o Provides guidance to local jurisdictions and state agencies in the preparation and submission of applications for Federal grants for emergency debris clearance. o Receives, processes, and forwards applications for the Federal grants for cost of debris clearance. Other State Agencies Provides for the clearance of debris or rubble to alleviate damage or destruction to state facilities under their jurisdiction. J.4.5 Federal U.S. Army Corps of Engineers o Assists in flood emergency preparation, flood fighting and rescue operations, and flood control. . o Assists with emergency debris clearance, demolition, and emergency repaIr or replacement of roads. J.4.6 Private Sector The Associated General Contractors (AGC) of America and the Engineering and Grading Contractors Association (EGCA) are directly available to any legally constituted authority, or authorities, undertaking emergency operations. The Structural Engineers Association of California (SEAOC) has a large number of volunteers who may be made available to support governmental efforts directed towards damage assessment and determining the serviceability of damaged buildings. Through the Association, other types of engineers (civil, mechanical, electrical, safety, etc.) may be obtained. The Concrete Sawing and Drilling Association of California may provide assistance in heavy duty rescue operations. . J.5 Policies and Procedures J-7 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Policies and procedures relating to the post-event inspection of facilities and structures, emergency debris clearance, and route recovery are provided below. Policies and procedures relating to shelter construction during war emergencies are provided in Appendix J, Response to War Emergencies. . 1.5.1 Post-Event Inspection of Facilities and Structures The post-event inspection of facilities and structures to determine serviceability will be conducted in accordance with the Damage Assessment Plan for Volunteer Engineers, and the Damage Assessment Plan for California Building Officials (published and issued separately by the State Office of Emergency Services). Priority should be given to assessment necessary to support emergency operations. J.5.2 Emergency Debris Clearance o There are no provisions for reimbursing individuals or private organi~tions for costs of emergency debris clearance from their own private property. o Eligibility criteria and administrative procedures relative to the application for Federal grants to assist in defraying costs incurred in performing emergency debris clearance are outlined in Section 3 (RecoverylRehabilitation) of the California Emergency Plan and in the State Disaster Assistance Procedural Manual, which is published and issued separately. . J.5.3 Route Recovery o Field employees of governmental agencies will survey damage to freeways, roads and streets in their vicinity, and report information to their appropriate headquarters. o Priorities will be given to: A quick assessment of damage to highways, roads and streets, and immediate access/egress needs. The identification, establishment, and operation of alternate routes. The reestablishment of service on essential highways, roads, and streets. Facilitating the earliest possible recovery. . J-8 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure J-l SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES Construction and Engineering Agencies within the City of Dublin: Construction and Engineering (public Works Department) . Director serves as the City Construction and Engineering Coordinator for the City of Dublin. . City of Dublin Coordinator will request assistance through the Public Works Mutual Aid Agreement. . City Manager will request Mutual Aid assistance as necessary from the Countywide Construction and Engineering Coordinator. . Survey damage to roads and flood control facilities. . Move public equipment to open areaslhigh ground. . Mobilize department personnel and equipment to designated staging areas. . Determine priorities for Construction and Engineering Services. . Allocate personnel and equipment in accordance with established priorities. . Inspect shelter and medical facilities for integrity and safety before occupation. . Organize heavy equipment crews to assist in rescue of trapped people. . Organize crews to clear debris which hampers emergency response activities. . Provide barricades for damaged roads, bridges, flood control activities. . Assign Engineering Teams to assess capacity and safety of bridges, underpasses and roadways. . Repair damage to essential routes and construct detours, as necessary. . Coordinate with utilities on repair efforts. . Clear debris from Flood Control facilities. · Assist in removal and tagging of dead person. . Provide information concerning status of roads and drainage facilities to the Public Information Officer. . Coordinate construction of temporary pipelines for potable water, where necessary, and hauling emergency water. . Obtain and allocate additional personnel, equipment and material to support department emergency operations through Resources and Support. . Check with Scene Coordinator to determine Construction and Engineering requirements. . Provide equipment (including protective clothing) and crews to support hazardous materials team, as requested, within the limits crews are trained to perform. · Coordinate sandbagging reinforcement activities. · Establish communications network. · Provide heavy equipment crews to assist in rescuing trapped persons from structures. J-9 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Supporting City of Dublin Agencies: . Fire and Rescue (DRF A) · Inform Construction and Engineering Coordinator and EOC as to extent of damage encountered while fighting fires. · Coordinate heavy rescue operations. Law Enforcement (police Department) . Assist with traffic control and direct tagging of dead persons. · California Highway Patrol assist with traffic control. PersonnellV olunteers (Administrative Services Department) · Coordinates the use of additional staff and volunteers, as required. PIO (Administrative Services Department) Resources and Support (parks and Community Services) · Report on city facilities (except for maintenance corp, yard) to determine extent of damage. · Activate emergency public, contractual and volunteer forces procedures. · Provide resources support (including material and repair service to field operations). · Mobilize crews to sandbag city buildings, if applicable. . Supporting Alameda County Agencies: Public Works Department · Respond to county jurisdictional responsibilities similar to those listed above. Supporting Non-Government Agencies: Outside Suppliers, Contractors, Engineers, Etc. · Provide materials and services beyond existing city reserves and expertise. Their involvement will be activated through Resources and Support. Utilities (excluding water) · When disaster occurs, stabilize situation (e.g. shut down power to downed lines, shut down broken gas mains, etc.) and clear essential transportation routes of downed lines. · Repair essential utilities to key facilities. · Establish and maintain contact with the Emergency Operations Center. .: J-lO . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Water District . Determine extent of damage to distribution system. · Construct temporary water pipelines, as necessary. . Establish and maintain contact with the Construction and Engineering Coordinator at the City EOC. . Continue to monitor levels and conditions of dams. · Assess damage to district facilities. J-11 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix J CONSTRUCTION AND ENGINEERING HAZARD-SPECIFIC RESPONSES This Appendix includes Emergency Action Checklists to be accomplished as appropriate in response to the events listed below. There is no significance in the order of checklist items since many actions will have to be accomplished concurrently. J-l Response to a Major Earthquake J-2 Response to Hazardous Material Incident J-3 Response to Imminent!Actual Flooding J-4 Response to Nuclear Emergencies J-12 . . . . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix J-l CONSTRUCTION AND ENGINEERING EMERGENCY ACTION CHECKLIST RESPONSE TO A MAJOR EARTHQUAKE Action Assigned Responsibility (X) Dispatch units to survey for damage, fires, landslides and other effects. Police Public Works Fire Check key facilities, public works 'yards, and other facilities to determine the extent of damage and ability to operate. Public Works Provide alternate communications links where needed. RACES Assure that equipment under cover has been moved to open areas to prevent damage in the event of aftershocks. All Departments IF LITTLE OR NO DAMAGE IS REPORTED, PREPARE TO SUPPORT MORE HEAVILY DAMAGED JURISDICTIONS. IF EXTENSIVE DAMAGE IS REPORTED, TAKE THE FOLLOWING ACTIONS AS APPROPRIATE. Request activating public, contractual, and volunteer forces. City Manager Mobilize personnel, heavy equipment and vehicles to designated Multipurpose Staging Areas. Public Works In conjunction with Situation Analysis determine priorities for public works and engineering activities. Public Works J-13 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Public Woks and Engineering . Earthquake Response Assigned Action Responsibility (X) In conjunction with Public Works, allocate Planning personnel and equipment in accordance with City Manager established priorities. Coordinate the organization of heavy Fire equipment crews to assist in rescue of trapped people. Organize crews to clear debris which Public Works hampers emergency response activities. Provide barricades for traffic and Public Works access controls. Finance Coordinate teams Assign to determine Public Works . capacity and safety of bridges, under- passes, and roadways. Assign teams to inspect buildings and Building structures critical to emergency opera- tions and public safety. Advise evacuation of hazardous structures. Building Fire Police Cordon-off area around hazardous Police structures. Construct detours and alternate routes Public Works according to plans. Repair damage to essential routes. Public Works Coordinate with utilities on repair Public Works efforts. . J-14 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Public Woks and Engineering Earthquake Response Action Assigned Responsibility (X) Coordinate the construction of temporary pipelines. Public Works Clear debris from waterways to prevent flooding. Public Works Assist in the removal and tagging of dead persons, as requested. Police Public Works Provide information to Emergency Public Information Officer. Planning Request assistance from the Alameda County Construction and Engineering Coordinator. Public Works J-15 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix J-2 CONSTRUCTION AND ENGINEERING EMERGENCY ACTION CHECKLIST RESPONSE TO HAZARDOUS MATERIAL INCIDENT Action Check with Scene Coordinator (Fire) to determine construction and engineering requirements. Provide equipment and crews to support hazardous material team, as requested, within the limits crews are trained to perform. Ensure that personnel have adequate protective clothing for operations in hazardous areas. Provide resources support to field operations. Assigned Responsibility Public Works Public Works Public Works Public Works (X) J-16 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Appendix J-3 CONSTRUCTION AND ENGINEERING EMERGENCY ACTION CHECKLIST RESPONSE TO IMMINENT/ACTUAL FLOODING Assigned Action Responsibility (X) FLOODING IMMINENT Mobilize work crews for flood fighting Public Works operations. Estimate sandbag requirements. Public Works Procure needed supplies. Finance . Coordinate sandbagging. Public Works Clear debris from channels to prevent Public Works backups. As directed by Public Works, place City Manager damage assessment teams on standby. Establish and test communications net. All Departments RACES Move construction equipment to high Public Works ground, as necessary. Provide barricades for traffic and Public Works access controls. FLOODING OCCURS Request Resources & Support to dispatch Public Works . damage assessment teams to flooded areas. J-17 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Construction and Engineering . Flood Response Assigned Action Responsibility (X) Continue sandbagging efforts as feasible. Public Works Begin debris clearance as situation Public Works permits. Provide barricades for access control. Public Works Coordinate the construction of temporary Public Works pipelines for distribution of potabl~ water where needed. Coordinate the heavy equipment crews to Fire assist in rescuing trapped persons from structures. Obtain and allocate personnel and material City Manager . required to support emergency operations. Finance When floodwater recedes, inspect struc- Public Works tures for hazards. Building . J-18 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix J-5 CONSTRUCTION AND ENGINEERING RESPONSE TO NUCLEAR DEFENSE EMERGENCIES Action Assigned Responsibility (TO BE DEVELOPED) (X) J-19 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Annex K RESOURCES AND SUPPORT OPERATIONS CONTENTS K.l INTRODUCTION K-3 K.2 OBJECTIVES K.3 CONCEPT OF OPERATIONS K.3.l Pre-Emergency Period K-4 Normal Preparedness Phase Increased Readiness Phase . K.3.2 Emergency Period Pre-Impact Phase Immediate Impact Phase Sustained Emergency Phase K-5 K.3.3 Post-Emergency Period (Recovery) K.4 ORGANIZATION AND RESPONSIBILITIES K.4.l Local K.4.2 Operational Area K-6 K.4.3 Mutual Aid Region K.4.4 State K.4.5 Federal K-7 K.4.6 Private Sector K.4.6.l Transportation Industries K-8 K.4.6.2 Utility Companies K.5 POLICIES AND PROCEDURES . K.5.l Supply/Procurement K-l ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN K.5.2 Personnel K.5.3 Transportation K.5.4 Utilities K-9 K-lO ENCLOSURE K -1 Supporting Organizations and Responsibilities K-ll APPENDIX K - Hazard-Specific Responses K-1 Major Earthquake K-2 Hazardous Materials K-3 Imminent/Actual Flooding K-4 Nuclear Emergencies K-14 K-16 K-17 K-20 . ..... .~. K-2 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Annex K RESOURCES AND SUPPORT OPERATIONS K.1 Introduction This annex addresses policies and procedures for providing or coordinating the provision of services, equipment and supplies to support operations associated with natural disasters, technological incidents, and war emergencies. It describes the governmental organization responsible for providing resources and support (supply/procurement, personnel, transportation, and utilities) and the elements of the private sector that normally provide commodities and services. These activities may be subject to special orders and regulations promulgated by the Governor during a State of Emergency or a State of War Emergency (see Enclosure 1-1, Authorities and References, Part o~e.) K.2 Objectives The overall objectives of resources and support operations will be to: o Procure and allocate essential resources (personnel and material) to support emergency operations. o Oversee the distribution of food and other essential supplies. o Procure and allocate required transportation resources. o Maintain water, electrical, sanitation, and other utility systems and services. If required, coordinate the emergency restoration of disrupted services. o Provide supplies for mass care facilities, Multipurpose Staging Areas and medical facilities. o Establish pre-attack control over the use of resources in a manner basically compatible with the post-attack oriented California Emergency Resources Management Plan. K.3 Concept of Operations Resources and support activities during peacetime and nuclear defense emergencies will usually be associated with the periods and phases indicated below. Detailed operational concepts and emergency response actions associated with various types of emergencies are provided in K-3 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix K, Hazard-Specific Responses. Listings of local suppliers/providers of resources, . support and services are provided in Part Three, Operational Data. K.3.1 Pre-Emergency Period The Pre-Emergency Period is divided into two phases as follows: Normal Preparedness Phase During this phase, emphasis will be placed on preparing supporting plans, Standing Operating Procedures (SOPs) and checklists detailing the disposition of resources in an emergency. Such plans and procedures will provide for coordination and communication channels with governmental agencies and elements of the private sector that normally provide commodities and services. Resource listings will also be prepared and maintained current. Increased Readiness Phase This phase could begin on receipt of an accredited earthquake prediction, the forecast of a flood, or a rapidly deteriorating international situation which could lead to an enemy attack. Increased readiness actions will include reviewing and updating plans, SOPs, and resource information, and assuring that personnel, facilities, and equipment are operationally ready and available for emergency use. If there is a possibility that a large number of persons will be required to take shelter from potentially hazardous areas (e.g., in-place sheltering), preparations will be made to reconfigure distribution systems (food, fuel, etc.). . K.3.2 Emergency Period The Emergency Period is divided into three phases as follows: Pre-Impact Phase Most actions to be accomplished during this phase would be precautionary and would be centered around taking appropriate countermeasures to protect people should the jurisdiction be impacted by an event such as a slow-rise flood situation, a health-endangering hazardous material incident, or enemy attack. If movement is ordered, buses and other transportation will be used to move people to shelter areas. Transportation resources must also be organized to provide for the delivery of supplies to shelter areas and to sustain the resident and displaced population. Immediate Impact Phase Actions taken during this phase will be concentrated on the well-being of people impacted by an event. Examples of such events are: a major earthquake, a flash flood, a large explosion, a release of hazardous materials, or an enemy attack. Priority activities will include restoring essential services and assessing damage. . K-4 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Sustained Emergency Phase As early lifesaving and property-protecting actions continue, attention can be given to sustaining populations in both hazard and reception areas, and the continued delivery of essential equipment and supplies. K.3.3 Post-Emergency Period (Recovery) Priorities during this period will be focused on continuing to provide essential services and assisting in recovery operations. K.4 Organization and Responsibilities K.4.1 Local The head of the Parks and Community Services department in the City of Dublin will be responsible for Resource and Support Operations for the City. The Resource and Support Coordinator will be assisted by the following Support Officers with general responsibilities as indicated: Supply/Procurement (parks and Community Services Department) Coordinates the procurement and allocation of essential supplies, including food, fuel, and health supplies. Personnel Coordinates the allocation of personnel. Transportation Coordinates the allocation of transportation resources required to move people, equipment, and essential supplies. Utilities Coordinates the continued operation of water, gas, and electric utilities and, as required, any redirection of services. EOC Facility Support Coordinates establishing an EOC, insuring adequate food and sleeping arrangements are provided and that housekeeping is accomplished in the EOC. K-5 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Organizations locally available to provide resources and other support are denoted in Enclosure K-l, Supporting Organizations and Responsibilities. . K.4.2 Countywide/Operational Area The Operational Area Resources and Support Coordinator, who will be assisted by Support Coordinators with counterpart titles to City of Dublin Support Officers, will have the overall responsibility for coordinating countywide resources and support operations and will provide relevant information and submit all requests for support to the Mutual Aid Region Resource Coordinator. (Individuals at the Mutual Aid Region and state levels are referred to as Resource Coordinators. ) K.4.3 Mutual Aid Region The Mutual Aid Region Resource Coordinators, who will function under the direction of the California Office of Emergency Services (OES) Regional Manager, will be selected by representatives of the designated state agencies and will be responsible for coordinating appropriate resources and/or support activities. (Assignments will depend on regional availability of State agency representatives.) The Coordinators will have the overall responsibility for coordinating operations within their respective areas of interest. All relevant. information and requests for support will be submitted to the appropriate State Resource Coordinators. . K.4.4 State The State OES Director, or a designated representative, will have overall responsibility for coordinating statewide resources and support operations and requirements. The state agencies listed below have varied capabilities and responsibilities for providing, or coordinating the provision of, resources and support services: Supply/Procurement Principal: Department of General Services (Office of Procurement) EQQd Principal: Department of Food and Agriculture Support: Department of Fish and Game . K-6 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Fuel Principal: Energy Commission Support: Department of Conservation Personnel Principal: Employment Development Department Support: Departments of Correction, Education, and Forestry; Personnel Board; California Youth Authority; University of Colleges Military Department; California; Community Transportation Principal: Department of Transportation Support: California Highway Patrol; California Maritime Academy; Departments of General Services (Fleet Administration Division), Motor Vehicles, Transportation, Boating and Waterways; Military Department; Public Utilities Commission Utilities Principal: Office of Emergency Services (Utilities Division) Support: Energy Commission; Department of Water Resources; Public Utilities Commission K.4.5 Federal During peacetime emergencies, certain federal agencies can provide resources and support to state and local governments under separate statutory authorities. Following a Presidential declaration of an Emergency or Major Disaster, assistance provided by fe~eral agencies will be coordinated by the designated Federal Coordinating Officer. During nuclear defense emergencies, particularly following a nuclear attack, the Federal Government would direct and control production, distribution, acquisition, and use of critical resources to meet essential civilian, military, atomic energy, civil defense, emergency government, and foreign requirements when warranted by emergency conditions. To the extent possible, the Federal Government would identify those activities essential to national security and those resources needed to support essential activities, and provide guidance to all producers, distributors, suppliers, and consumers of goods and services. K.4.6 Private Sector K-7 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN K.4.6.1 Transportation Industries . Transportation industries function under their own managements and operate their systems and facilities to provide the maximum possible service within their capabilities and to fill essential needs as specified by appropriate federal, state, and local government authorities. This includes responsibility for continuity of management, protection of personnel and facilities, conservation of supplies, restoration of damaged lines and terminals, rerouting, expansion or improvement of operations, and the securing of necessary personnel, materials, and services. K.4.6.2 Utility Companies The utility companies of California, in mutual support of each other and the state and local governments, have provided a representative to State OES to manage the Utilities Division. The Division has developed the State of California Utilities Emergency Plan which provides for Electric, Gas, and Water Coordinators at the Mutual Aid Region and State levels. The Coordinators, who are selected representatives of the various utility organizations, provide a channel for mutual aid and other support as required. The Utilities Emergency Plan will be utilized during both major peacetime and nuclear defense emergencies. K.5 Policies and Procedures . Policies and procedures for the various resources and support functions during peacetime emergencies are provided below. Special policies and procedures relating to nuclear defense emergencies are provided in Appendix K, Response to Nuclear Emergencies. K.5.1 Supply/Procurement City of Dublin government will be responsible for the receipt and local distribution of vital resources and the implementation of control procedures to ensure that basic human needs are met. They will also use locally prescribed procurement, contracting, and claim procedures in order that documentation required for the ultimate payment of emergency costs can be accomplished and incurred expenses can be equitably reimbursed. K.5.2 Personnel o City of Dublin personnel agencies should, to the maximum extent practicable: Register, classify, and assign all available personnel. Consult with management and labor to establish personnel priorities. . K-8 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Estimate personnel requirements of local agencies to support emergency operations and advise the appropriate Personnel Coordinator of anticipated deficiencies. o The provision of nonprofessional and unskilled temporary help will be coordinated with the appropriate Personnel Officer. o Existing or emergency job clearance practices will be utilized for matching workers to jobs both within and outside hazard areas. o If employment stabilization programs must be established at any level of government, consideration will be given to the following: Modification of hiring practices. Needed adjustments in hours of work. Incentive measures, including reemployment rights for individuals accepting, upon request of personnel officials, positions in high priority activities. Emergency registration by skill, age, physical fitness, or other appropriate characteristics, on an area basis as necessary. o All agencies assigned emergency responsibilities should pre-identify sources of supplemental personnel. o Agencies requiring supplemental professional or other highly-skilled personnel (e.g., medical, health, and engineers) should recruit and register such personnel prior to the onset of emergencies. To meet additional requirements, such agencies should . apprise appropriate personnel authorities of specific personnel qualifications and job requirements in order to screen and refer personnel effectively. K.5.3 Transportation o Transportation resources will normally be provided for: Transporting persons from threatened, impacted, or untenable areas. Transporting essential equipment, supplies, and other resources. Transporting emergency workers from reception to hazard areas. Transporting potable water to points of consumption. K-9 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Serving as auxiliary ambulances. . o Where possible, emergency workers will be organized into groups and transported by local transit agencies. o Limited mobility groups (persons requiring public transportation) will be moved by the best available mode of transportation, with consideration being given to the distance to be traveled, turnaround time, the location of terminal facilities in reception areas, etc. Transportation will basically consist of buses, scheduled air carriers, and railroads. o Persons in hazardous areas without access to private automobiles will be picked up at the public school closest to their place of residence. If assistance is needed in reaching school pickup points, it should be provided by publicly owned local vehicles or by local taxi cabs. Buses (school and commuter) will be assigned to designated schools and, when loaded, will proceed to appropriate Reception and Care Centers in the designated shelter areas. The buses may need to make several round trips to accommodate all residents desiring to take shelter. K.5.4 Utilities o All personnel, equipment, supplies, and transportation facilities of specific utilities will be reserved primarily for individual utility operations and restoration. . o Utility personnel separated from their organization will report to and be under the supervision and direction of the management of the same types of supporting utilities until they can return to their own organization. o Emergency communications will be provided by systems owned and operated by the utilities. Each facility will retain the use of its own communications system, unless otherwise directed by proper authority. o Information regarding demand, availability, etc., of utilities will be furnished to governmental officials for use in informing the public regarding the conservation of the services. o When required, personnel assistance and supplemental equipment and supplies will be requested through the appropriate Utilities Officer. o Engineering equipment and supplies not available from utility stocks, warehouses, or normal suppliers will be requested from the appropriate Construction and Engineering Coordinator. . K-I0 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Enclosure K-l SUPPORTING ORGANIZATIONS AND RESPONSIBILITIES City of Dublin Agencies with Primary Responsibilities: Transportation (public Works Department) . Processes all transportation request locates, procures and dispatches transportation required by city staff sections. Resources and Support (parks and Community Services) . Director serves as the Local Resources and Support Coordinator on the City Emergency Management Staff. . Director serves as the Citywide Resources and Support Coordinator when Mutual Aid is requested from jurisdictions within the county. . Maintains inventories, locates, procures, stores, safeguards, controls, distributes and renders certification for payment for all food stock, petroleum, other supplies (except whole blood), equipment and services required by the County emergency Management Staff. . Maintains, records of use of city buildings during emergencies. . Establishes procedures for obtaining and utilizing, privately owned, commercial and county-owned transportation. Provide for its protection and, if necessary, for reimbursement of owners for its use. Establish auxiliary motor pool areas if necessary . . Determines priorities for utilities maintenance/restoration. . Provides housekeeping required for continued operation of the EOC. . Provides building maintenance functions for EOC. . Provides building maintenance to include electrical, plumbing and carpentry for city-occupied facilities as required. . Plans and conducts decontamination of transportation assets as required. . Manages the design and construction of fallout shelters. . Coordinates/conducts identification/registration for Disaster Service Workers within the county. . Identifies personnel with special skills required by other disaster services. . Assigns Disaster Service Workers to specific jobs as identified by other services. Supporting Non-Government Agencies: DSRSD . Provides liaison with the City EOC to insure coordination of water restoration efforts/l K-ll ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Livermore Amador Valley Transit Authority . Provides assistance in obtaining/coordinating use of commercial and private transportation resources. . Utility Companies · Provides liaison personnel to the County EOC to coordinate the repair/restoration of utilities. Zone 7 · Provides liaison with the County Resource and Support Coordinator in County EOC to insure coordination of water restoration efforts. . . K-12 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix K RESOURCES AND SUPPORT HAZARD-SPECIFIC RESPONSES This Appendix includes Emergency Action Checklists to he accomplished as appropriate in response to the events listed below. There is no significance in the order of checklist items since many actions will have to be accomplished concurrently. K-l Response to a Major Earthquake K-2 Response to Hazardous Material Incident K-3 Response to Imminent/Actual Flooding K-4 Response to Nuclear Emergencies K-13 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix K-l . RESOURCES AND SUPPORT EMERGENCY ACTION CHECKLIST RESPONSE TO A MAJOR EARTHQUAKE Action Assigned Responsibility (X) IF LITTLE OR NO DAMAGE IS IS REPORTED, PREP ARE TO SUPPORT MORE HEAVILY DAMAGED JURISDICTIONS. IF EXTENSIVE DAMAGE IS REPORTED, TAKE THE FOLLOWING ACTIONS AS APPROPRIATE. Mobilize resource and support personnel. City Manager Activate Multipurpose Staging Areas. City Manager . Allocate resources and supplies according to established priorities. Parks and Community Services Coordinate transportation resources required for: Parks and Community Services - Transporting casualties - Evacuating persons - Transporting supplies, equipment, and personnel - Transporting potable water Distribute medical supplies to Casualty Collection Points and first aid stations. Parks and Community Services Coordinate distribution of water, food, and other consumables. Parks and Community Services Assist other agencies in procuring and transporting irrigation or plastic pipe for distribution of potable water. Finance . K-14 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Resources and Support Earthquake Response Assigned Action Responsibility (X) Coordinate with utilities on restoration of Public Works telephone, water, gas, and electric power for essential facilities. Distribute and install chemical toilets at key Public Works facilities and mass care facilities as needed. Coordinate with utilities to close down and Public Works isolate damaged sewage disposal systems and water delivery systems. Provide emergency equipment, or coordinate Finance with major suppliers. . Provide emergency power where needed. Public Works Activate emergency plans for the restoration Public Works of damaged water, gas, electric, sewage, or other Private systems. Companies Coordinate procurement and allocation of Parks and personnel and material resources required to Community Services support local emergencyoperations. City Manager Request assistance from the Operational City Manager Area Resources and Support Coordinator, as required. . K-15 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix K-2 RESOURCES AND SUPPORT EMERGENCY ACTION CHECKLIST RESPONSE TO HAZARDOUS MATERIAL INCIDENT Action Check with Scene Coordinator to determine emergency resource and support requirements. Mobilize resources and support personnel, as required. Coordinate transportation resources, if required, for: - Transporting casualties - Evacuating persons - Transporting supplies, equipment, and personnel Coordinate with utilities to close down and to isolate contaminated sewage disposal and water delivery systems. Assist other agencies in transporting requested supplies and equipment to feed and shelter disaster victims. Ensure that personnel have adequate protective clothing for operations in hazardous areas. Request assistance from the Operational Area Resources and Support Coordinator, as required. Assigned Responsibility Planning qty Manager Parks and Community Services Parks and Community Services Public Works Parks and Community Services Fire Planning City Manager . (X) . .. K-16 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Appendix K-3 RESOURCES AND SUPPORT EMERGENCY ACTION CHECKLIST RESPONSE TO IMMINENT/ACTUAL FLOODING Assigned Action Responsibility (X) FLOODING IMMINENT Place resources and support personnel Parks and on standby. Community Services City Manager Organize teams for sandbagging operations. Public Works . Activate staging area, if required. City Manager Establish and test a communications and All Departments reporting system. RACES Assist construction and engineering in the Parks and procurement and stockpiling of sandbags. Community Services Initiate volunteer recruitment, if needed. City Manager Coordinate transportation resources, Parks and if required, for: Community Sevices - Evacuating persons - Transporting equipment, supplies, and personnel Coordinate with utilities to turn off Public Works services to evacuated areas. Obtain, from the Care and Shelter unit, Parks and locations of mass care facilities and prepare Community Services . to support each facility. K-17 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Resources and Support . Flood Response Action Assigned Responsibility (X) Determine material needs and stockpile essential items in accessible areas not subject to flooding. Parks and Community Services Establish a storage depot for potable water and tank trucks to transport it. Parks . and Community Services Coordinate with sewage treatment facilities on potential flood caused effluent escapes. Public Works Assist in moving resources and supplies from flood prone areas. Public Works Provide emergency power for essential facilities and conducting emergency operations. Public Works . Request assistance from the Operational Area DES, as required. City Manager FLOODING OCCURS Provide personnel and resources to continue sandbagging operations. Public Works City Manager Support mass care facility operations. Parks and Community Services Continue to coordinate transportation resources. Parks and Community Services Activate emergency plans for the res- toration of damaged water, gas, electric, sewage, or other systems. City Manager Private Companies .. K-18 . . . ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Resources and Support Flood Response Action Assigned Responsibility Coordinate procurement and allocation of essential personnel and material resources required to support local emergency operations. Parks and Community Services City Manager Request assistance from the Operational Area OES, as required. City Manager (X) K-19 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Appendix K-4 . RESOURCES AND SUPPORT RESPONSE TO NUCLEAR EMERGENCIES Resources and support operations during nuclear emergencies will be governed by the following concepts and essential actions relating to increased readiness, in-place sheltering, and enemy attack (with or without warning). Special policies and procedures relative to the procurement and distribution of essential resources are provided in Attachment K-5-A, Policies and Procedures for Procurement and Distribution of Essential Resources During Nuclear Emergencies. Detailed actions are provided in the Emergency Action Checklist, which is included as a part of this Appendix. Increased Readiness Operations During an international crisis which poses a threat of war, all agencies charged with the responsibilities of providing and/or controlling essential resources and support services will prepare for the possibility of in-place sheltering or an attack. Agencies will review and update plans and take necessary action to ensure that sufficient resources and support will be available to support emergency operations. Resource data and operating procedures will . be reviewed and all information updated to reflect current capabilities and needs. Resources and Support Coordinators will ensure that service and resource providers and operating units are aware of their responsibilities and assignments. Providers will take action to ensure that personnel, facilities, and equipment are operationally ready and available for emergency use. This should include accelerating and expanding inventories where appropriate. If the crisis worsens, preparations will be made to reconfigure distribution systems (food, fuel, etc.) to support possible in-place sheltering movement and sustaining operations. In-Place Sheltering Operations If in-place sheltering is ordered, initial heavy demands will be placed on the Resources and Support Organization in hazard areas. Buses and other transportation resources must be organized to move people without private transportation to shelter areas in accordance with appropriate movement plans. Transportation resources must also be organized to provide for the delivery of supplies to reception areas and to sustain the resident and displaced populations. In-place sheltering operations will be conducted in the following phases: . K-20 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN . Alert (Mobilization) Phase In response to the alert to prepare for in-place sheltering, buses and other forms of transportation will be organized and prepared to move persons without private transportation from hazard to reception areas. All Resources and Support Organizations will be fully mobilized and all essential elements of the private sector (transportation, food and fuel suppliers, and others) will be informed to be prepared for in-place sheltering. Movement Phase During this phase a full mobilization of all Resources and Support Organizations (if not already accomplished)will be required to support essential movement operations and to sustain populations in shelters. The redirection of essential resources (food, fuel, equipment, etc.) will be initiated. Sustaining Phase During this phase efforts will be concentrated on sustaining both non-residents and residents in shelter areas. Because demand for fuel for private vehicles will be substantially reduced after people arrive in shelter areas, fuel supplies will be restricted and maintained for emergency operations, and for the delivery of essential equipment and supplies. The provision of food for both the non-residents and residents in shelter areas will require major changes in the statewide distribution system. . Attack Operations If an attack warning is received at any time during the crisis, service providers will assist in the movement to shelters, move mobile equipment to designated locations, take shelter, and assist in shelter management. The Resources and Support Organizations will have a major role in post-attack operations, including the restoration of essential services, providing transportation for remedial movement and assessing damage. Attachment: K-4-A Policies and Procedures for Procurement and Distribution of Essential Resources During War Emergencies . K-21 ., CITY OF DUBLIN MULTI-HAZARD FUNCTIONAL PLAN Attachment K-4-A . POLICIES AND PROCEDURES FOR PROCUREMENT AND DISTRIBUTION OF ESSENTIAL RESOURCES DURING WAR EMERGENCIES I. General a. Resources redirected by the state will be consigned to jurisdictions in shelter areas by commercial suppliers on a credit basis with the understanding that payments will be deferred until the post-crisis or post-attack period. b. Documentation of consignments of goods to local jurisdictions will be accomplished using. forms normally used by the authorized Purchasing Agents of the jurisdictions. c. The State Department of Finance shall provide a State Emergency Claims Adjudicator to oversee the payment of claims for costs associated with local and state preparations for an enemy attack. The executive heads of local jurisdictions, or their designees, will serve as deputy State Emergency Claims Adjudicators. All local claims for payment submitted by local governmental . agencies, or private sector where authorized, for goods or services rendered will be locally reviewed and approved before being submitted to the state for processing and payment. d. The State Department of General Services shall provide a State Emergency Purchasing Agent to oversee the procurement of emergency supplies and material at the state and local levels. The executive heads of local jurisdictions, or their designees, will serve as Deputy State Emergency Purchasing Agents. The Deputies may be authorized to purchase emergency supplies and material from the private sector using procedures which obligate the state to pay for items procured locally. 2. Fuels a. Priority for allocating fuel supplies will be given to public transportation, emergency service operators, and the delivery of essential equipment and supplies. b. Persons in hazard areas in their private vehicles will be urged to fill their tanks prior to moving in order to minimize enroute refueling problems. . K-22 . . . CITY OF DUBLIN MUL T1HAZARD FUNCTIONAL PLAN Part Three OPERATIONAL DATA This section contains operational data such as listings of resources, key personnel, essential facilities (lodging, feeding, fallout shelters, etc.), contacts, and other data needed for conducting emergency operations. This list is an independent document, under separate cover that is to be duplicated in the E.O.C.'s copy of this plan for reference only.