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Home My WebLink About12-19-2017 FMCC Meeting Agenda Packet This AGENDA is posted in accordance with Government Code Section 54954.2(a). If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the American s with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 -6650 at least 72 hours in advance of the meeting. FEDERAL & MILITARY COMMUNITIES COMMITTEE MEETING AGENDA Tuesday, December 19, 2017 at 4:00 PM City of Dublin Civic Center 100 Civic Plaza, Dublin Regional Meeting Room The Federal and Military Communities Committee will provide information and updates relating to federal agencies and military installations operating in Dublin; providing updates on infrastructure projects on the Camp Parks base; providing partnership opportunities with federal installations; providing support for members of the armed for ces, veterans and their families in Dublin. 1. Call to Order 2. Public Comment 3. Minutes of the Standing Federal & Military Communities Committee meeting of October 3, 2017 The Committee will consider the approval of the minutes of the Standing Federal & Military Communities Committee meeting of October 3, 2017. 4. Introduction of new Warden at FCI, Dublin 5. Veteran’s Banner Program Staff will provide an update on the possibility of creating a banner program in honor of military personnel (active and veteran). 6. Military Discount at the Wave Staff will provide an update on discounting admission fees for military families to the Wave Aquatics Facility. 7. Public Works Update on Road Projects adjacent to PRFTA and FCI, Dublin Staff will present an update on road construction in the Dublin Crossing area, to include Dougherty and Arnold roads 8. PRFTA Master Plan Lt. Col. Hall and staff from PRFTA will make a presentation on the PRFTA Master Plan (future projects and current construction). 9. PRFTA Firing Range Update Lt. Col. Hall and staff from PRFTA will provide an update on the re-opening of the firing range. 10. Approve Calendar for FY 2018-19 Staff will present a draft calendar. 11. Request for Future Meeting Agenda Items The Committee and/or Staff will present items to be discussed at future meetings. 12. Set March 20, 2018 meeting location 13. Adjournment This AGENDA is posted in accordance with Government Code Section 54954.2(a). If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. SUMMARY MINUTES OF THE CITY OF DUBLIN’S FEDERAL & MILITARY COMMUNITIES COMMITTEE MEETING - Tuesday, October 3, 2017 A meeting of the Federal and Military Communities Committee was held on Tuesday, February 7, 2017, at the Civic Center, City Manager’s Conference Room. The meeting was called to order at 4:00 PM by Gary Huisingh, Public Works Director. 1. Call to Order PRESENT: Vice Mayor Don Biddle Councilmember Melissa Hernandez ABSENT: None 2. Public Comment No public comment, no attendance. 3. Minutes of the Standing Federal & Military Communities Committee meeting of February 7, 2017 ACTION: By consensus, the Committee approved the minutes of the February 7, 2017 meeting. 4. Veteran’s Banner Program ACTION: Committee directed City Staff to return with a staff report, offering additional information on the formation of a banner program to honor military personnel (active and veteran) within the City of Dublin. 5. Military Discount at the Wave ACTION: Committee directed City Staff to return with a staff report on a possible discounted admission fees for military families to the Wave Aquatics Facility. 6. PRFTA Master Plan Item continued to a future meeting date. 7. PRFTA Firing Range Update Item continued to a future meeting date. 8. Request for Future Meeting Agenda Items ACTION: City Manager requested Public Works return with updates on upcoming road construction/current road project status within proximity to or affecting either PRFTA or FCI. 9. Set December 19, 2017 meeting location Location for December meeting to be determined This AGENDA is posted in accordance with Government Code Section 54954.2(a). If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. 10. Adjournment There being no further business to come before the Committee, the meeting was adjourned at 4:35 PM. Minutes prepared by Nancy McDonnell, Management Analyst ___________________________________ Vice Mayor Biddle ___________________________________ Councilmember Hernandez ATTEST: ______________________________________ Gary Huisingh, Public Works Director Working Draft Document 17.12.19 Military/Veterans Banner Program Summary Consider a Military/Veterans banner program to honor active duty military personnel or military veterans that reside in, or have immediate family in the City of Dublin. The program would allow for an active duty member, veteran or family members of either, to purchase a banner displaying a photo of the honoree, along with their name, rank and branch of service. After the display period, banners can be presented to the honoree (or applicant) at a future City Council meeting. Criteria • The honoree is an active duty member or military veteran (Honorably Discharged) of the United States Armed Forces. • The honoree must be a current resident of Dublin or have immediate family members that reside in the city. Display Peri od and Possible Area s Banners would be displayed between Memorial Day and Veterans Day. Banners would be clustered together so actual locations may vary depending on number of banners. Possible locations include: • Dougherty Rd. • Camp Parks Military History Center Area (TBD) • Dublin Blvd. • Emerald Glen Park Application Process City would offer the application form online and in hardcopy. Deadline would be end of March each year. Applications would be processed in the order received and upon space availability. Applicant would be responsible to provide verification of military status, proof of residency and an official military photo of the honoree that meets the City’s standards regarding size and image quality. Payment would not be collected until after application is approved. Fiscal Impact Applicants would pay an estimated cost of $230 per banner: $200 for the fabrication of the individual banner and approximately $30 to install (hang) the banner. The City would need to cover the cost to design the banners, administer the program, de-install and wash the banners, as well as incur the following one-time initial investment: One-time City Investment Single-hung Double-hung Banner hardware (per pole) $160 $268 Hardware installation (per pole) $50 $65 Companion banner fabrication NA $155 subtotal per banner: $215 $488 total to accommodate 24 honoree banners: $5,160 $11,712 If there were less than 24 applicants in the first year of the program, a proportional amount of the City’s initial investment costs could be delayed till a future year. Military/Veterans Wave Discount Background/Proposal The FMCC members asked staff to bring back information on offering a military discount for recreation at The Wave at Emerald Glen park. Staff proposes to add a $10 rate to the Master Fee Schedule for this purpose. The discount will extend to all active duty military, reservists and veterans of all branches of the military. If the FMCC decides to recommend this item to the City Council, staff proposes to place an item on the January 9th agenda to update the Master Fee Schedule. Discount Requirements • Veterans, Reservists and active duty members of the military may pay a rate of $10 for themselves and up to three guests for use of the waterpark. • The veteran or active duty member must be a member of the group and provide a valid military ID at time of purchase. • Tickets must be purchased in person. Online purchases will not be permitted and the discount does not extend to advance purchase or reservations. Fiscal Impact Proposed Master Fee Schedule - Wave Residents Non-Residents The Wave – Full Day $ 15 $ 17 The Wave – Partial Day $ 13 $ 15 The Wave – Military Discount $ 10 $ 10 It is currently unknown how many visitors will take advantage of the military discount. Staff will return to the FMCC and the City Council following the 2018 summer season to provide analysis as to the financial impact of this discount. MM MEETINGS ARE HELD QUARTERLY, THE THIRD TUESDAY OF THE MONTH, AT 4:00 ON COUNCIL DAYS. LOCATIONS WILL ROTATE BETWEEN CITY OF DUBLIN CITY HALL, CAMP PARKS AND FEDERAL CORRECTIONAL INSTITUTION CITY OF DUBLIN’S FEDERAL AND MILITARY COMMUNITIES COMMITTEE MEETING CALENDAR FY 2017-18 SEPTEMBER 19, 2017 (TUESDAY) MEETING RESCHEDULED AND HELD OCTOBER 3, 2017 DECEMBER 19, 2017 (TUESDAY) MEETING SCHEDULED MARCH 20, 2018 (TUESDAY) MEETING SCHEDULED JUNE 19, 2018 (TUESDAY) MEETING SCHEDULED FY 2018-19 SEPTEMBER 18, 2018 (TUESDAY) MEETING DATE PROPOSED MARCH 19, 2019(TUESDAY) MEETING DATE PROPOSED LOCATIONS: CITY OF DUBLIN CIVIC CENTER 100 CIVIC PLAZA, DUBLIN CITY MANAGER’S CONFERENCE ROOM PARKS RESERVE FORCES TRAINING AREA B620, COMMAND CONFERENCE ROOM FEDERAL CORRECTIONAL INSTITUTION, DUBLIN 5701 8TH STREET, DUBLIN