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HomeMy WebLinkAbout01-25-2021 FMCC Special Meeting Action MinutesCITY OF DUBLIN, CA FEDERAL & MILITARY COMMUNITIES COMMITTEE January 25, 2021 SUMMARY MINUTES ATTENDEES PRESENT: City of Dublin PRFTA Shawn Kumagai , Vice Mayor LTC Serena Johnson, Garrison Commander Michael McCorriston, Councilmember CSM Samuel MacKenzie, Command Sergeant Major Linda Smith, City Manager Roy Rocco, Deputy to the Garrison Commander John Stefanski, Assistant to the City Manager James O’Donnell, Public Information Officer Andrew Russell, Public Works Director Brian Lucid, Records Management Officer Shaun Chilkotowsky, Heritage and Cultural Arts Mngr. FCI Dublin Lisa Cipolla, Cultural Resources Program Manager Sally Swarts, Public Information Officer 1. Call to Order The meeting was called to order at 10:00 a.m. b y Vice Mayor Kumagai 2. Pledge of Allegiance 3. Public Comment No public comment at the meeting . 4. Approval of Minutes from the September 28, 2020 Meeting Moved/Seconded (Kumagai/McCorriston) APPROVED unanimously . 5. Introduction of New Committee Members and Staff Committee members and staff introduced themselves. 6. Update of COVID-19 Response Activities Assistant to the City Manager Stefanski provided an update on the status of the COVID -19 Pandemic including the reopening and vaccination activities taking place wi thin Alameda County. City Manager Smith provided additional information regarding the City’s involvement with the future Super Point -of -Distribution Site which will be located at the Alameda County Fairgrounds. LTC Johnson and PRFTA staff detailed the numerous COVID -19 related precautions including instituting 14- day, 5-day, and 48-hour COVID -19 pre-screening protocols for any staff or students entering PRFTA. Training will continue virtually until February 1, 2021. Vice Mayor Kumagai asked about vaccinations for PRFTA staff. LTC Johnson explained that they will be working with the Coast Guard to administer the vaccination locally. If not, they would have to t ravel to Fort Hunter Liggett located three hours away. Councilmember McCorriston asked clarifying questions regarding the location of Fort Hunter Liggett and if it was a designated vaccination site. Public Information Officer Swarts described the COVID -19 activities at FCI Dublin. While FCI Dublin experienced an outbreak in December, they currently have zero cases. They require all new inmates to enter a two -week quarantine or isolation when they first arri ve to FCI Dublin. They are expecting to begin vaccinating their staff on January 25. Their vaccines are provided by the Bureau of Prisons. 7. PRFTA Master Plan Update LTC Johnson provided an update on the PRFTA Master Plan and related activities. They anticipate four buildings being demolished soon. Additionally, several roadways will need to be replaced/repaired due to damage caused by a remediation project. This summer they will be constructing a new Dog Park and additional motor pool overflow. Mr. Rocco explained that this work will be conducted by troop labor. Mr. Rocco CITY OF DUBLIN, CA FEDERAL & MILITARY COMMUNITIES COMMITTEE January 25, 2021 SUMMARY MINUTES also provided an update on Building 685 which is nearest to FCI Dublin. LTC Johnston said that PRFTA will prov ide an update on their long -term plans at the next FMCC meeting, pending approvals. Vice Mayor Kumagai inquired about BRAC (Base Realignment and Closure) and whether LTC Johnson had heard of another round of military base closures. LTC Johnson said she h ad not heard anything. City Manager Smith asked about the status of the Firing Range. CSM MacKenzie shared that they are in the process of completing upgrades and are close to reopening the range which has been closed for the last 12 years. He anticipates it reopening within the next 3-4 months. City Manager Smith requested that PRFTA staff share information on the opening with City Staff so the City can notify residents. 8. Intergovernmental Support Agreement Update Public Works Director Russell provided an update on the IGSA, sharing that it is business as normal. No new services have been added at this time . Vice Mayor Kumagai asked if there was any feedback or complaints on the agreement. PRFTA Staff shared that there were some initial complications with billing aligning with the difference fiscal years but beyond that they were pleased with the services. 9. Update on Sign Relocation Capital Project Heritage and Cultural Arts Manager Chilkotowsky gave a presentation on the Sign Relocation Project . He shared that the project is with the Army for approval. City and PRFTA staff continue to work on a MOU for the project, so once it is approved work can begin as soon as possible. Vice Mayor Kumagai inquired about the MOU. Councilmember McCorriston as ked about the total cost of the project and about the intent to keep the sign in its historical condition. Heritage and Cultural Arts Manager Chilkotowsky stated that the project is approximately $500,000 which is funded in the City’s Capital Improvement P rogram. He also shared that the project will be consistent with standards included in the National Registry. Councilmember McCorriston asked about the timing of approvals which Mr. Rocco stated that they did not have an estimate. However, Records Management Officer Lucid shared that approvals should move quickly as they have had lawyers review the agreement multiple times and have received favorable reviews so far in the process. 10. Request for Future Meeting Agenda Items Vice Mayor Kumagai requested that an informational report on the Military Banner Program be placed on the agenda for the next meeting. Assistant to the City Manager stated that there would be standing agenda items for COVID -19 Response, IGSA, PRFTA Master Plan and Firing Range Updates. City Manager Smith asked Public Information Officer Swarts if she had any requests. Public Information Officer Swarts said she would let the City know if they had any items to add. 11. Review of 2021 Meeting Schedule Assistant to the City Manager Stefanski shared the proposed 2021 Meeting Schedule which the Committee had no conflicts . 12. Adjournment There being no further business before the Committee, the meeting was adjourned at 10:50 a.m. Minutes prepared by John Stefanski, Assistant to the City Manager.