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HomeMy WebLinkAbout9 15 2015 FMCC Meeting Action Minutes SUMMARY MINUTES OF THE CITY OF DUBLIN’S FEDERAL AND MILITARY COMMUNITIES COMMITTEE MEETING – September 15, 2015 A meeting of the Federal and Military Communities Committee was held on Tuesday, September 15, 2015, in the City Manager’s Conference Room of the Dublin Civic Center. The meeting was called to order at 4:00 PM by Nicole Gonzales, Senior Administrative Analyst. 1. Call to Order PRESENT: Councilmember Kevin Hart Councilmember Doreen Wehrenberg ABSENT: None 2. Public Comment No comments made by members of the public. 3. Minutes of the Standing Federal and Military Communities Committee meeting of March 17, 2015 ACTION: By consensus, the Committee approved the minutes of the March 17, 2015 meeting. 4. Public-Public Partnership Roger Bradley, Assistant to the City Manager, presented an update on public-public partnership opportunities. Mr. Bradley stated that the City and Camp Parks have focused on potential partnership agreements in three areas: 1) Streamlining of Public Safety; 2) Public Works Maintenance; and 3) Heritage Center at Camp Parks. Mr. Bradley reported that a Request for Proposal will be distributed in the near future for the management plan of the Heritage Center. Lt. Colonel Jones reported that he is anticipating an update from the consultant regarding partnership agreements, and that he will provide the City with the update. Lt. Colonel Jones also reported that the consultant informed Camp Parks that there will be a limitation of public works projects ( limits staff to 32 man-hours per trade). He stated that while there are limitations, he is working with the consultant and the City to identify projects that are not affected by the limitations. Lt. Colonel Jones reported that a signed agreement has been executed with fire safety for the use of Camp Parks’ training facilities, as well as mutual aid response. A draft agreement is pending with the Alameda County Sheriff’s Office for the training facility usage and mutual aid agreement. Lt. Colonel Jones requested assistance from the City in regards to a wayfinding sign located on I-580. City staff will contact Caltrans to discuss correcting the directional sign to the Camp Parks RFTA. ACTION: The Committee accepted the presentation. Staff will provide an update regarding the relocation of the directional sign at the next committee meeting. 5. City Volunteer Opportunities for Specified Units at Camp Parks Nicole Gonzales, Senior Administrative Analyst, presented the Committee with a list of potential volunteer opportunities specific to the type of volunteer projects that could be performed by military personnel and civilians. Ms. Gonzales reported that she received a list of military units that are interested in participating in volunteer projects. Ms. Gonzales stated that a formal volunteer program with units at Camp Parks will be presented to the City Council at a future date. Councilmember Hart suggested that staff contact to both Camp Parks and Dublin FCI staff to gauge interest in hosting an informational booth at the upcoming Splatter event. Ms. Gonzales stated that she would contact Camp Parks and Dublin FCI, as well as the 368th MI BN, to discuss the possibility of hosting an information booth, as well as to coordinate potential volunteers for the event. ACTION: The Committee accepted the presentation and directed staff to contact representatives from both Camp Parks and Dublin FCI to invite the agencies to host an information booth at the upcoming Splatter event. 6. City Volunteer Opportunities for Dublin FCI Nicole Gonzales, Senior Administrative Analyst, presented the Committee with a list of potential volunteer opportunities specific to the type of volunteer projects that could be performed by federal inmates. Donna Davis, Associate Warden at Dublin FCI, stated that they have a community volunteer work program. Ms. Davis stated that Dublin FCI is very interested in working the City of Dublin, and that list of projects are all reasonable and acceptable for inmates. Ms. Davis stated that City staff would be requires to contact Dublin FCI with the project description, date and time of project, number of workers needed, and that transportation would need to be provided by the City. Intermittent supervision is required throughout the project, and that clear direction on the project requirements is required prior to the start of any project. City staff requested that Ms. Davis send all necessary paperwork to the City, which is required to release the inmates for community projects. ACTION: The Committee accepted the presentation and directed staff to work with Dublin FCI to begin volunteer projects. 7. Discuss Change in Date and Time for Future Meetings The Committee stated that the current schedule was acceptable, and no changes were needed at this time. ACTION: The Committee requested no change to the current schedule. 8. Discuss Rotating Meeting Location The Committee was agreeable to holding the next meeting at either Dublin FCI or Camp Parks. The location is to be determined pending further conversations with Staff and representatives from Dublin FCI and Camp Parks. ACTION: The Committee directed staff to organize the December meeting at either Dublin FCI or Camp Parks. 9. Request for Future Agenda Items CM Hart requested that Camp Parks provide an update at the next FMCC meeting on the re- opening of the firing range. A presentation of Camp Parks’ Master Plan will be provided at a future meeting. ACTION: The items will be included on a future agenda. 10. Adjournment There being no further business to come before the Committee, the meeting was adjourned at 4:55 PM. Minutes prepared by Nicole Gonzales, Senior Administrative Analyst Councilmember Hart �. Councilmember We ATTEST: Gary Huisingh, Public Works Director