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HomeMy WebLinkAbout9 16 2014 FMCC Meeting Action Minutes SignedCITY OF DUBL N SUMMARY MINUTES OF THE FEDERAL AND MILITARY COMMUNITIES COMMITTEE MEETING — SEPTEMBER 16, 2014 A meeting of the Federal and Military Communities Committee was held on Tuesday, September 16, 2014, in the City Manager's Conference Room of the Dublin Civic Center. The meeting was called to order at 4:03 PM by Gary Huisingh. 1. Call to Order PRESENT: Councilmember Kevin Hart Councilmember David Haubert ABSENT: None 2. Public Comment Gary Huisingh, Public Works Director, for the City of Dublin, introduced Andre Matevouslan, Warden at the Federal Corrections Institution (FCI) and a member of the public. Staff invited Mr. Matevousian to present to the committee at a future meeting, the mission and operations of FCI Dublin. Mr. Matevousian stated that he hopes his attendance at the standing Federal and Military Communities Committee will strengthen relationships with the City and surrounding community. Mr. Matevousian also volunteered to present at a future meeting on their community service program; the program that provides labor support, at no cost to the City and community, for community service type projects. No further comments were made by any members of the public. 3. Minutes of the Standing Federal and Military Communities Committee Special meeting of June 10, 2014 ACTION: By consensus, the Committee approved the minutes of the Special meeting of June 10, 2014. 4. City Serve Program —Welcome Bags for New Families at Camp Parks The Committee received a presentation by Staff that the City Serve group distributed 19 welcome bags to new families of Camp Parks in the month of July, and anticipates distributing an additional four welcome bags by the end of September. Staff reported that City Serve is willing to expand the program to new FCI Dublin employees and their families. Staff asked Mr. Matevousian to provide a contact person to City staff, so that City Serve could reach out to the FCI Dublin and start implementation of the program to new families of employees at the FCI Dublin. ACTION: The Committee accepted the presentation and directed staff to obtain contact information, so the program can be extended to new families of employees of the FCl Dublin that reside in the City of Dublin during their employment. 5. Local Business Plauue 1 Stickers — Support for Camp Parks The Committee received a presentation by Staff on the update of implementing City Serve's idea to promote local business support for Camp Parks. Staff stated City Serve has met with the Dublin Chamber of Commerce, who has presented the idea to the board. Staff reported that Mr. Dan Karas has volunteered to explore how and if the Dublin Chamber of Commerce can partner with this project. ACTION: The Committee accepted the presentation and directed Staff to invite a representative from City Serve and the Dublin Chamber of Commerce to a future meeting to present a proposed program and potential design of the sticker andlor plague concept, should the Dublin Chamber of Commerce agree to partner in this project. 6. Public -Public Partnership Roger Bradley, Assistant to the City Manager, presented an update on efforts to coordinate partnership opportunities between the City of Dublin and the Garrison. Mr. Bradley reported that the Garrison and the City are moving forward with intergovernmental service agreements for roadway maintenance, sign maintenance, sports fields and program partnerships, and the creation and operation of a Heritage Center and Museum located on Camp Parks' property to display military and community historical artifacts. ACTION: The Committee accepted the presentation. 7. Camp Parks Fun Run Paul McCreary, Parks and Community Services Director, presented an update on efforts to coordinate a fun run with Camp Parks. Mr. McCreary stated that Camp Parks has partnered with the Sean Brock Foundation to facilitate the fun run. The event will be held on November 15th in conjunction with Veteran's Day. Mr. Foss, City Manager, clarified that the City had previously been working the Camp Parks on a fun run to increase community involvement and awareness of Camp Parks within the Dublin community. Mr. McCreary reported that there will be a number of street closures, including Gleason Drive, Arnold Road, and Central Parkway, during the fun run, with the race course primarily located on Camp Park's property. The cost of the City supporting the fun run is estimated at approximately $8,000, which includes costs associated with road closures, signage, and police staff along the closed roadways. Councilmember Hart asked how the event was beneficial to the community. Concerns with parking were discussed, and Mr. Matevousian, suggested that vehicles could possibly be parked at the FCI Dublin, which could help alleviate costs, as road closures could be minimized andlor eliminated from the event. Mr. Foss requested that staff look into this possibility. Councilmember Haubert stated that the City should be clear with its level of participation and support, so that there is no confusion in the future on its involvement and support for future fun runs. ACTION: The Committee accepted the presentation, and directed staff to look into opportunities to work with the FCI Dublin on parking vehicles on its property to limit andlor eliminate the number of road closures needed during the event. 8. America Supporting Americans (ASA) Request to Reaffirm Support All Units at Camp Parks, including local reserve unit 3681MI BN The Committee received a presentation from staff and reviewed documentation submitted from ASA requesting the City's support for local reserve unit 368`h MI BN. Staff reported that the City was approached by Linda Patterson, President and Founder of America Supporting Americans (ASA - Adopt a Unit). The primary mission is to link military units to cities and towns across the nation for morale support. It was stated that rather than adopt one particular unit, it may be an idea to look at adopting all units stations at Camp Parks. Staff reported that local bay area cities currently part of the ASA - Adopt a Unit, include San Mateo, Burlingame, Hillsborough, Foster City, Millbrae, and Pleasanton. Staff also reported that in 1991, during Desert Storm, the City partnered with ASA -- Adopt a Unity, by adopting Company A of the 4`h Battalion, 32"d Regiment, 3`d Armored Division. Staff indicated that suggested adoption activities include sending letters and care packages, having unit members speak at schools and community groups, holding parades and hosting parties, exchanging awards and holding recognition ceremonies, finding joint community service projects to work on, etc. Councilmember Hart stated that it could be very staff intensive if more than one unit was adopted, and suggested looking for assistances with local groups such as Blue Star Moms. Councilmember Haubert agreed, and suggested that if the City were to commit to one event per year, it would be more feasible for staff. Councilmember Haubert recommended that Dublin Pride might be an opportunity for a joint community service project to work together, which would fulfill the adoption obligations. ACTION: The Committee accepted the presentation, and reviewed the documentation provided by ASA. The Committee requested that the item be brought forth at the next meeting when representatives from Camp Parks could be present. The Committee directed staff to provide a list of possible activities that could fulfill the obligations associated with adopting a unit through the ASA program. 9. Request for Future Agenda Items The Committee requested that the Mr. Matevousian, Warden at FCI Dublin, present an update on operations and current efforts at FCI Dublin. Staff reported that Colonel Christopher Gerdes will provide an update on Camp Parks Master Plan, Camp Parks' Mission, Vision, and Value, and the Army Community Covenant at the next meeting. The Committee requested that the request to adopt local reserve unit 3681h MI BN be brought forth at the next meeting when representatives from Camp Parks could be present, and staff has had an opportunity to prepare a list of possible activities that could fulfill the obligations associated with adopting a unit through ASA. Councilmember Hart requested that Camp Parks provide an update on the possible opportunities for the re -opening of the firing range in the future. ACTION: The items will be included on a future agenda. 10. Adiournment There being no further business to come before the Committee, the meeting was adjourned at 4:50 PM. Minutes prepared by Nicole Gonzales, Senior Administrative Analyst. Mayor Councilmember ATTEST: e�b4� A Public ors Director