HomeMy WebLinkAboutReso 50-19 Adopting a Budget for the City of Dublin for Fiscal Year 2019-20 RESOLUTION NO. 50 — 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 2019-20
WHEREAS, the City Council of the City of Dublin desires to establish a Budget for Fiscal Year
2019-20; and
WHEREAS, the City Council has reviewed and considered the Budget documents and has
received input from the public; and
WHEREAS, the City Manager has prepared a balanced budget which provides for
organizational adjustments and allocation of resources in a manner which aligns with available
resources and the Strategic Plan elements; and
WHEREAS, the General Fund Operating Budget is balanced without the need to draw from
the Reserve for Economic Stability in order to balance funding with planned expenditures; and
WHEREAS, the City Council is required to adopt a budget and financial plan before the Fiscal
Year begins on July 1, 2019; and
WHEREAS, the Summary of Appropriations (Exhibit A) attached hereto and made part of this
Resolution, reflects the Fiscal Year 2019-20 Budget for Governmental and Proprietary Funds for the
City of Dublin; and
WHEREAS, the City Council desires to confirm adjustments made administratively to the
Capital Improvement Project balances during the preparation of the Proposed Budget and
accommodate the carryover of unspent Fiscal Year 2018-19 Capital Improvement Project
appropriations, for those projects where work and expenditures will continue in Fiscal Year 2019-20;
and
WHEREAS, the City Council desires to accommodate a process the carryover of unspent
Fiscal Year 2018-19 operating expenditures, both encumbered and unencumbered, excluding
personnel costs, for activities where work and expenditures will continue in Fiscal Year 2019-20; and
WHEREAS, The City Council desires to delegate the authority to appropriate Internal Service
fund balances that have been set aside for facilities, vehicle, and equipment replacement purposes to
the City Manager in Fiscal Year 2019-20; and
WHEREAS, The City Council also desires to delegate the authority to appropriate Committed
and Assigned fund balances that have been approved by the City Council for specific purposes to the
City Manager in Fiscal Year 2019-20.
Reso 50-19, Adopted 5/21/2019, Item 6.1 Page 1 of 3
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby:
1. Adopt the Fiscal Year 2019-20 Budget Appropriation for the City of Dublin, as outlined in
Exhibit A; adjusted to incorporate the final Community Development Block Grant amount as
shown in Exhibit B.
2. Authorize the City Manager to make expenditures appropriations in accordance with the
Budget as adopted, with the exception of those expenditures which require prior City Council
approval, in accordance with the adopted City ordinances, rules and regulations;
3. Authorize the City Manager to transfer budgeted amounts between line items, provided that
the transfer is within the same fund, regardless of the specific department activity. This
includes the authority to transfer from the General Fund budgeted contingency amounts that
are approved by the City Council during the budget adoption. A full accounting of any such
transfers will be provided to the City Council during the quarterly financial reviews;
4. Recognize that the Budget as presented also includes a Contingency for Fiscally Responsible
Adjustments, the utilization of which will be determined by fiscal outcomes of June 30, 2019;
5. Authorize the City Manager to increase revenue and expenditure budget for various
departmental functions, when corresponding revenues comes in over budget: this would apply
to developmental activity, inspection activity, recreation program activity, and any other
departmental activity which generates correlating revenues, as verified by the Administrative
Services Director. Increased appropriations shall continue to be documented in the financial
records and conveyed to the City Council as part of the quarterly financial reviews;
6. Authorize the City Manager to increase revenues and expenditures related to the award of
grants, where there is no net impact to the City, as verified by the Administrative Services
Director. Increased appropriations shall continue to be documented in the financial records and
conveyed to the City Council as part of the quarterly financial reviews;
7. Authorize the City Manager to make transfers among the various funds, consistent with the
"Fund Balances FY 2019-20" as presented in the Proposed Budget. Fund transfers are
reported as part of the regular financial reports provided to the City Council;
8. Authorize the City Manager to increase the appropriations for Fiscal Year 2019-20
expenditures in an amount not to exceed the amount of funds encumbered or designated by
the City Manager as needed for expenses that did not occur prior to the year-end, but are
expected to be expended in Fiscal Year 2019-20 consistent with the original purpose. This
ability to carry-over funding shall not apply to savings from personnel services and shall only
occur if the Department Activity total for non-personnel expenditures was less than the amount
budgeted for the same. This must also be evaluated on a fund by fund basis. The actual
amount of the increased appropriation shall be reported to the City Council, and the City
Manager may assign the fund balance in an amount sufficient to account for the increase;
Reso 50-19, Adopted 5/21/2019, Item 6.1 Page 2 of 3
9. Authorize the City Manager to adjust the Fiscal Year 2019-20 appropriations to account for the
carryover of unspent Capital Improvement Project appropriations from Fiscal Year 2018-198.
All such adjustments shall be clearly recorded in the City financial records and shall only be for
projects that remain incomplete as of June 30, 2019; and
10. Authorize the City Manager to transfer funds between capital projects, within the same funding
source. Any revisions, which alter the project's budget by adding a new funding source, are to
be approved by the City Council.
11.Authorize the City Manager to appropriate funds from Committed and Assigned fund balances
that have been approved by the City Council for specific purposes.
12.Authorize the City Manager to appropriate funds from Internal Service Funds that have been
set aside for facilities, vehicle, and equipment replacement purposes.
PASSED, APPROVED AND ADOPTED this 21st day of May 2019, by the following vote:
AYES: Councilmembers Goel, Hernandez, Josey, Kumagai, and Mayor Haubert
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST: Z°.
&I•G
City Clerk
Reso 50-19, Adopted 5/21/2019, Item 6.1 Page 3 of 3
EXHIBIT A
FISCAL YEAR 2019-20 SUMMARY OF APPROPRIATIONS
(Governmental and Proprietary Funds)
OPERATING PROGRAMS APPROPRIATIONS
Governmental Funds
City Council $513,787
City Manager $2,824,109
City Clerk $596,465
Human Resources $1,364,237
City Attorney $987,780
Administrative Services $2,124,794
Non-Departmental $11,567,304.60
Community Development $6,578,566
Fire Department $14,726,352.16
Police Department $22,980,699
Parks & Community Services $8,945,841.93
Public Works $16,139,362
Total Governmental Funds $89,349,298
Proprietary Funds
Information Services $1,621,205
Fire Department $94,234
Parks & Community Services $46,975
Non-Departmental $4,922,364
Total Proprietary Funds $6,684,778
Total Operating Programs (1) $96,034,076
CAPITAL IMPROVEMENT PROGRAMS
General $3,585,900
Parks $8,110,304
Streets $14,909,405
Total Capital Improvement Programs (2) $26,605,609
(1) Includes final CDBG grant amount shown in Exhibit B (2) Includes City funded project costs only
EXHIBIT B
FISCAL YEAR 2019-20 COMMUNITY DEVELOPMENT BLOCK GRANTS ADJUSTMENT
ORGANIZATION NAME APPLICATION TITLE
CITY
COUNCIL
APPROVED
AMOUNT
FINAL
AMOUNT
Axis Community Health Ensuring Appropriate and Timely
Access to Care with Triage Call Nurse
$9,135 $9,135
Axis Community Health Loan Obligation $16,927 $16,932
CALICO Center Dublin Child Abuse Intervention $12,400 $13,490
Community Resources for
Independent Living
Housing and Independent Living Skills $11,200 $11,523
Legal Assistance for
Seniors
Legal Services, Medicare Counseling
and Education for Dublin Seniors
$7,500 $7,500
Open Heart Kitchen Dublin Meal Programs $21,300 $22,390
Spectrum Community
Services
Meals on Wheels for Dublin's
Homebound Elderly
$13,000 $13,000
TOTAL CDBG GRANTS $91,462 $93,970