HomeMy WebLinkAboutReso 14-19 Memorandum of Understanding between the Cities of Dublin, Livermore and Pleasanton and CityServe of the Tri-Valley for Crisis Stabilization Service RESOLUTION NO. 14— 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING A MEMORANDUM OF UNDERSTANDING AMONG AND BETWEEN
THE CITY OF DUBLIN, CITY OF LIVERMORE, CITY OF PLEASANTON AND
CITYSERVE OF THE TRI-VALLEY FOR CRISIS STABILIZATION SERVICES
WHEREAS, the cities of Dublin, Livermore and Pleasanton are working collaboratively to
address homelessness in our communities; and
WHEREAS, on September 18, 2018, the City Council adopted Resolution 107-18 declaring a
Shelter Crisis to enable the City of Dublin to apply for Homeless Emergency Aid Program ("HEAP")
grant funds allocated to Alameda County; and
WHEREAS, the cities of Dublin, Livermore and Pleasanton submitted a regional
application to Alameda County for $494,869 in HEAP funds and selected CityServe of the Tri-
Valley ("CityServe") to receive the funds in order to increase their crisis stabilization services for
unsheltered homeless people in the Tri-Valley; and
WHEREAS, the State of California requires half of the HEAP funds to be expended by
January 2020 and all funds must be expended by June 30, 2021 or else the funds revert to the
State; and
WHEREAS, in January 2019, CityServe requested one-time funds from the Cities to
increase CityServe's capacity in the current fiscal year in order utilize HEAP funds as soon as
they are received; and
WHEREAS, CityServe's request for one-time funds from the City of Dublin is $12,480; and
WHEREAS, the cities of Dublin, Livermore and Pleasanton have prepared a joint
Memorandum of Understanding regarding the payment of one-time funding to CityServe.
NOW THEREFORE, BE IT RESOLVED that the Dublin City Council approve the
Memorandum of Understanding among and between the City of Dublin, City of Livermore, City of
Pleasanton and CityServe of the Tri-Valley for crisis stabilization services, attached hereto as
Exhibit A.
BE IT FURTHER RESOLVED that the City Manager to execute the Agreement and take
any other actions necessary to carry out the intent of this Resolution.
Reso No. 14-19, Adopted 3/5/2019, Item 4.2 Page 1 of 2
PASSED, APPROVED AND ADOPTED this 5th day of March 2019, by the following vote:
AYES: Councilmembers Goel, Hernandez, Josey, Kumagai and Mayor Haubert
NOES:
ABSENT:
ABSTAIN:
or
ATTEST:
a,v 0 Z.? 12
City Clerk
Reso No. 14-19, Adopted 3/5/2019, Item 4.2 Page 2 of 2
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MEMORANDUM OF UNDERSTANDING
AMONG AND BETWEEN
THE CITY OF DUBLIN, CITY OF LIVERMORE, CITY OF PLEASANTON
AND
CITYSERVE OF THE TRI-VALLEY
FOR CRISIS STABILIZATION SERVICES
This Memorandum of Understanding (“MOU”) is entered between the City of Dublin,
City of Livermore, City of Pleasanton (hereinafter “Cities”) and CityServe of the Tri-Valley
(“CityServe”), a California-based 501(c)3 non-profit agency (hereinafter referred to collectively
as the “Parties”).
RECITALS
a. The Cities have joined together to address the homelessness issue in the three Cities.
b. The Cities desire to extend their collaborative efforts by engaging CityServe to
provide Crisis Stabilization Services that consist of the following (collectively the
“Crisis Stabilization Services”), Client intake via phone and in person, referring
clients to the Coordinated Entry System (“CES”) for the Homeless, meeting with
clients to assess individual needs and developing a plan of action as appropriate,
assisting clients in obtaining critical documents necessary for employment and
housing, connecting clients to additional service providers to address client needs,
providing hotel vouchers and rental assistance, partnering and collaborating with staff
from each of the Cities (such as Police, Housing, and Human Services staff) to
address client needs, and maintaining detailed client records in a database that can be
used to provide aggregate data to the Cities.
c. The Cities anticipate receiving Homeless Emergency Aid Program (HEAP) funding
from Alameda County for the Tri-Valley region for fiscal year 2019-20 through fiscal
year 2020-21 in the amount of Four Hundred Ninety Four Thousand Eight Hundred
and Sixty Nine dollars ($494,869) (“Tri-Valley HEAP Funding”). The Cities intend
for the Tri-Valley HEAP funds to be directed to the City of Livermore as the
fiduciary agent for those funds, and the City of Livermore to then award the funds to
CityServe to provide Crisis Stabilization Services for homeless residents in the Cities
based upon their respective populations, including their homeless population based
upon the most recent point-in-time count.
d. In anticipation of receiving the Tri-Valley HEAP Funding, and in an effort to prepare
CityServe to provide the Crisis Stabilization Services to the Cities for fiscal year
2019-20 and fiscal year 2020-21, the Cities have agreed to provide one-time funding
in the amount of Forty Eight Thousand dollars ($48,000) to CityServe to assist in
building CityServe’s capacity to receive and implement the Tri-Valley HEAP funding
once it is received and awarded. Each of the Cities responsible share of the one-time
funding was formulated on a per capita basis using 2016 population numbers (Dublin
59,583, Livermore 89,115, Pleasanton 82,270) and is divided between the Cities as
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follows: City of Dublin - $12,480, City of Livermore - $18,720, and City of
Pleasanton - $16,800.
e. The Cities desire to enter into this MOU with CityServe to clarify their
responsibilities with respect to the Crisis Stabilization Services to be provided by
CityServe funded by the one-time funds.
NOW, THEREFORE, in consideration of the promises herein, the Parties agree as
follows:
1. The Cities desire to enter into a one-time funding agreement with CityServe for
CityServe of the Tri-Valley to provide Crisis Stabilization Services to the Cities’
residents and build CityServe’s capacity to receive and implement the Tri-Valley
HEAP Funding. Each City shall determine if this MOU satisfies its needs for a
funding agreement or if a separate agreement is required.
a. Each of the Cities will expediently disburse their share of the one-time
emergency funds as outline in Recital (d). Payment may be sent to
CityServe, P.O. Box 1613, Pleasanton, CA 94566 or an arrangement for
the payment to be picked up in person may be made by contacting
CityServe Interim CEO Len DiGiovanni at (925) 223-6947.
b. The one-time funding amount shall not exceed $48,000, and shall be for
the term of February 19, 2019 and ending June 30, 2019, with the
exception of the City of Dublin, for which the start of the term shall
instead be the date this MOU is executed below by the City of Dublin.
c. CityServe agrees to use the one-time funding to hire 1.5 full-time
equivalent (FTE) Crisis Stabilization Specialists from February 19, 2019
through June 30, 2019, with the exception of the City of Dublin, for which
the start of the term shall instead be the date this MOU is executed below
by the City of Dublin.
d. CityServe will provide a monthly report to the Cities that outlines the
progress of expending the one-time funding and provide aggregate data
that highlights Crisis Stabilization Services provided to residents in each
city. Monthly Reports will be due on the following month of services
rendered such as April 9, 2019, May 14, 2019, June 11, 2019, and July 9,
2019. Monthly Reports are to be distributed via email to the following
city staff:
Suzanne Iarla at suzanne.iarla@dublin.ca.gov,
Claudia Young at cmyoung@cityoflivermore.net,
Becky Hopkins at bhopkins@cityofpleasantonca.gov.
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e. CityServe shall defend, indemnify, and hold harmless the Cities against
any claims arising from providing the Crisis Stabilization Services.
f. Pursuant to the terms of this MOU, CityServe hereby also agrees to
comply with the existing agreements related to each city’s competitive
annual grant program:
i. Sections 4, 5, 6, 7, 8, 9, 11, 14, 15, 16, 17, 18, 20 of the Grant
Agreement between the City of Dublin and CityServe of the Tri-
Valley, executed on July 1, 2018, is attached and included herein
by this reference, and shall therefore also apply to the terms of this
MOU as between CityServe and the City of Dublin.
g. Any amendments to the term, amount, or scope of work in the one-time
funding as reflected in this MOU must be made in writing and signed by
all Parties. No City may authorize CityServe to exceed the MOU costs
without the written consent of all three Cities.
h. In the event that the one-time funding agreement with CityServe is
terminated, CityServe will return any unspent funds to the cities using the
same per capita formula that determined their share of the one-time
funding.
2. Should any of the Cities engage CityServe to initiate a specific task unique to
their respective city, the financial obligation and project management for that
specific task will be the sole responsibility of that city, and will not be covered
under this MOU.
3. This MOU may be executed in counterparts by delivery of a facsimile or secure
electronic copy of the MOU to the other Parties, followed by delivery of the
original documents bearing the original signatures. However, failure to deliver the
original documents does not affect the enforceability of the MOU.
4. Each person whose signature appears on this MOU affirmatively represents and
warrants that he or she has been duly authorized, or is otherwise qualified, and has
full authority to execute the MOU on behalf of the party on whose behalf this
MOU is executed.
SIGNATURES ON THE NEXT PAGE
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THIS MOU is executed by each party upon the date and year noted by the signatory for that
party.
CITY OF DUBLIN
______________________________ __________
Christopher L. Foss, City Manager Date
APPROVED AS TO FORM: ATTEST:
__________________________ ______________________________
John Bakker, City Attorney Caroline P. Soto, City Clerk
CITY OF LIVERMORE
____________________________ __________
Marc Roberts, City Manager Date
APPROVED AS TO FORM: ATTEST:
__________________________ ______________________________
Jason Alcala, City Attorney Sarah Bunting, City Clerk
CITY OF PLEASANTON
______________________________ __________
Nelson Fialho, City Manager Date
APPROVED AS TO FORM: ATTEST:
__________________________ ______________________________
Daniel G. Sodergren, City Attorney Karen Diaz, City Clerk
CITYSERVE OF THE TRI-VALLEY
______________________________ ___________
Len DiGiovanni, Interim CEO Date