HomeMy WebLinkAboutReso 15-18 New Capital Improvement Project - Iron Horse Trail Bridge at Dublin Boulevard and Approving a Consulting Services Agreement with Mark Thomas & Company Inc. RESOLUTION NO. 15 — 18
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING A NEW CAPITAL IMPROVEMENT PROGRAM PROJECT — IRON HORSE TRAIL
BRIDGE AT DUBLIN BOULEVARD AND APPROVING A CONSULTING SERVICES AGREEMENT
WITH MARK THOMAS & COMPANY, INC.
WHEREAS, On November 7, 2017, the City Council approved the Iron Horse Trail Feasibility
Study as well as the proposed design of a bridge crossing at Dublin Boulevard; and
WHEREAS, the City has received Measure BB grant funding for the final design phase of an
Iron Horse Trail bridge crossing at Dublin Boulevard; and
WHEREAS, it is now prudent to proceed with the design of the Iron Horse Trail Bridge at
Dublin Boulevard because of the Measure BB grant funding; and
WHEREAS, the City completed a Request For Proposal (RFP) process to select an consulting
firm to complete the final design phase of the Iron Horse Trail Bridget at Dublin Boulevard; and
WHEREAS, Mark Thomas & Company, Inc. has demonstrated the ability to perform said final
design work; and
WHEREAS, Mark Thomas & Company Inc. is available to perform said work as specified in for
a not to exceed amount of $1,351,000. This amount also includes approximately 10% in contingency
for any unforeseen work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve a new Capital Improvement Program Project — Iron Horse Trail Bridge at Dublin
Boulevard.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby approve
a Consulting Services Agreement with Mark Thomas & Company, Inc. for design of the Iron Horse
Trail Bridge at Dublin Boulevard, as attached hereto as Exhibit A to this Resolution, for the not to
exceed amount of $1,351,000.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Agreement
with Mark Thomas & Company, Inc.
PASSED, APPROVED AND ADOPTED this 20th day of February 2018, by the following vote:
AYES: Councilmembers Goel, Gupta and Hernandez, and Mayor Haubert
NOES:
ABSENT: Councilmember Biddle
ABSTAIN:
Reso No. 15-18, Adopted 2/20/2018, Item No. 4.2 Page 1 of 2
c `
1
ayor ti4
ATTEST: /V
(i/v1 o City Clerk
Reso No. 15-18, Adopted 2/20/2018, Item No. 4.2 Page 1 of 2
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
MARK THOMAS&COMPANY,INC.
This Agreement is made and entered into between the City of Dublin("City")and Mark Thomas&Company, Inc
("Consultant")as of February 20,2018(the"Effective Date"). In consideration of their mutual covenants,the parties
hereto agree as follows:
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall
provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the
manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement
and Exhibit A,the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall
end on December 31, 2019,the date of completion specified in Exhibit A, and Consultant shall
complete the work described in Exhibit A prior to that date, unless the term of the Agreement is
otherwise terminated or extended,as provided for in Section 8. The time provided to Consultant
to complete the services required by this Agreement shall not affect the City's right to terminate the
Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent practitioner of
the profession in which Consultant is engaged in the geographical area in which Consultant
practices its profession. Consultant shall prepare all work products required by this Agreement in a
professional manner and shall conform to the standards of quality normally observed by a person
practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services
pursuant to this Agreement. In the event that City, in its sole discretion,at any time during the term
of this Agreement,desires the reassignment of any such persons, Consultant shall, immediately
upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance provided in
Section 1.1 above and to satisfy Consultant's obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed One Million Three
Hundred Fifty-One Thousand Dollars, ($1,351,000), notwithstanding any contrary indications that may be contained
in Consultant's proposal,for services to be performed and reimbursable costs incurred under this Agreement. In the
event of a conflict between this Agreement and Consultant's proposal,attached as Exhibit A, regarding the amount of
compensation,the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this
Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments
from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City
in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate
services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is
based upon Consultant's estimated costs of providing the services required hereunder, including salaries and
benefits of employees and subcontractors of Consultant. Consequently,the parties further agree that compensation
hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and
1
2.6 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.7 Payment upon Termination. In the event that the City or Consultant terminates this Agreement
pursuant to Section 8,the City shall compensate the Consultant for all outstanding costs and
reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of
termination. Consultant shall maintain adequate logs and timesheets in order to verify costs
incurred to that date.
2.8 Authorization to Perform Services. The Consultant is not authorized to perform any services or
incur any costs whatsoever under the terms of this Agreement until receipt of authorization from
the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and
expense, provide all facilities and equipment that may be necessary to perform the services required by this
Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only
under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks,filing cabinets, and conference space, as may be reasonably
necessary for Consultant's use while consulting with City employees and reviewing records and the information in
possession of the City. The location,quantity,and time of furnishing those facilities shall be in the sole discretion of
City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including
but not limited to computer, long-distance telephone or other communication charges, vehicles,and reproduction
facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant,at
its own cost and expense, shall procure"occurrence coverage" insurance against claims for injuries to persons or
damages to property that may arise from or in connection with the performance of the work hereunder by the
Consultant and its agents, representatives, employees, and subcontractors. Consultant shall provide proof
satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance
satisfactory in all respects to the City. Consultant shall maintain the insurance policies required by this section
throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid.
Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all
insurance required herein for the subcontractor(s)and provided evidence thereof to City. Verification of the required
insurance shall be submitted and made part of this Agreement prior to execution.
It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of
the specified minimum insurance coverage requirements and/or limits shall be available to City as an additional
insured. Furthermore,the requirements for coverage and limits shall be(1)the minimum coverage and limits
specified in this Agreement;or(2)the broader coverage and maximum limits of coverage of any insurance policy or
proceeds available to the named insured; whichever is greater. The additional insured coverage under the
Consultant's policy shall be"primary and non-contributory"and will not seek contribution from City's insurance or self-
insurance and shall be at least as broad as CG 20 01 0412. In the event Consultant fails to maintain coverage as
required by this Agreement, City at its sole discretion may purchase the coverage required and the cost will be paid
by Consultant. Failure to exercise this right shall not constitute a waiver of right to exercise later. Each insurance
policy shall include an endorsement providing that it shall not be cancelled, changed, or allowed to lapse without at
least thirty(30)days'prior written notice to City of such cancellation,change,or lapse.
4.1 Workers'Compensation. Consultant shall,at its sole cost and expense, maintain Statutory
Workers'Compensation Insurance and Employer's Liability Insurance for any and all persons
employed directly or indirectly by Consultant. The Statutory Workers'Compensation Insurance
3
insurance or self-insurance maintained by the City shall be called upon to
contribute to a loss under the coverage.
d. Any failure of CONSULTANT to comply with reporting provisions of the policy
shall not affect coverage provided to CITY and its officers, employees, agents,
and volunteers.
e. An endorsement shall state that coverage shall not be canceled except after
thirty(30)days' prior written notice by certified mail, return receipt requested, has
been given to the City. Consultant shall notify City within 14 days of notification
from Consultant's insurer if such coverage is suspended, voided or reduced in
coverage or in limits.
4.3 Professional Liability Insurance. Consultant, at its own cost and expense,shall maintain for the
period covered by this Agreement professional liability insurance for licensed professionals
performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS
($1,000,000)covering the licensed professionals'errors and omissions.
4.3.1 Any deductible or self-insured retention shall not exceed $150,000 per claim.
4.3.2 An endorsement shall state that coverage shall not be suspended, voided,canceled by
either party, reduced in coverage or in limits,except after thirty(30)days'prior written
notice by certified mail, return receipt requested, has been given to the City.
4.3.3 The following provisions shall apply if the professional liability coverages are written on a
claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of
the Agreement.
b. Insurance must be maintained, and evidence of insurance must be provided for
at least five years after completion of the Agreement or the work, so long as
commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another claims-
made policy form with a retroactive date that precedes the date of this
Agreement, Consultant must provide extended reporting coverage for a minimum
of five years after completion of the Agreement or the work. The City shall have
the right to exercise,at the Consultant's sole cost and expense,any extended
reporting provisions of the policy, if the Consultant cancels or does not renew the
coverage.
d. A copy of the claim reporting requirements must be submitted to the City prior to
the commencement of any work under this Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with
insurers with a Bests'rating of no less than A:VII.
5
• Order Consultant to stop work under this Agreement or withhold any payment that becomes
due to Consultant hereunder,or both stop work and withhold any payment, until Consultant
demonstrates compliance with the requirements hereof; and/or
• Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. To the maximum extent
allowed by law, Consultant shall indemnify, and hold harmless the City, and City Councilmembers,officers,
volunteers and employees against any and all suits, claims or actions arising out of any injury to persons or property,
including death,that may occur, or that may be alleged to have occurred, in the course of the performance of this
Agreement by a negligent act or omission or wrongful misconduct of the Consultant or its employees,subcontractors
or agents. Consultant further agrees to defend in accordance with the provisions of CA civil code section 2782.8
however, the cost to defend charged to Consultant shall not exceed Consultant's proportionate percentage
fault. Consultant's responsibility for such defense and indemnity obligations shall survive the termination or
completion of this Agreement for the full period of time allowed by law. The defense and indemnification obligations
of this Agreement are undertaken in addition to, and shall not in any way be limited by,the insurance obligations
contained in this Agreement.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an
independent contractor and shall not be an employee of City. City shall have the right to control
Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement
and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not
have the right to control the means by which Consultant accomplishes services rendered pursuant
to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law,or
ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors
providing services under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any and all claims to, any compensation, benefit,or any incident of employment by
City, including but not limited to eligibility to enroll in the California Public Employees Retirement
System (PERS)as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority,
express or implied,to act on behalf of City in any capacity whatsoever as an agent. Consultant
shall have no authority,express or implied, pursuant to this Agreement to bind City to any
obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws
applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal
assistance from another governmental entity, Consultant and any subcontractors shall comply with
all applicable rules and regulations to which City is bound by the terms of such fiscal assistance
program.
7
or any interest therein without the prior written approval of the Contract Administrator. Consultant
shall not subcontract any portion of the performance contemplated and provided for herein,other
than to the subcontractors noted in the proposal,without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this
Agreement allocating liability between City and Consultant shall survive the termination of this
Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this
Agreement, City's remedies shall include, but not be limited to,the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications,drawings, reports,design documents,and any other work
product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by
Consultant;or
8.6.4 Charge Consultant the difference between the cost to complete the work described
in Exhibit A that is unfinished at the time of breach and the amount that City would have
paid Consultant pursuant to Section 2 if Consultant had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant's Performance. All reports,data, maps, models,charts,
studies, surveys, photographs, memoranda, plans, studies, specifications, records,files,or any
other documents or materials, in electronic or any other form,that Consultant prepares or obtains
pursuant to this Agreement and that relate to the matters covered hereunder shall be the property
of the City. Consultant hereby agrees to deliver those documents to the City upon termination of
the Agreement. It is understood and agreed that the documents and other materials, including but
not limited to those described above, prepared pursuant to this Agreement are prepared
specifically for the City and are not necessarily suitable for any future or other use. City and
Consultant agree that, until final approval by City,all data, plans, specifications, reports and other
documents are confidential and will not be released to third parties without prior written consent of
both parties.
9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books of
account, invoices, vouchers,canceled checks,and other records or documents evidencing or
relating to charges for services or expenditures and disbursements charged to the City under this
Agreement for a minimum of three(3)years, or for any longer period required by law,from the date
of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement
requires Consultant to maintain shall be made available for inspection,audit,and/or copying at any
time during regular business hours, upon oral or written request of the City. Under California
Government Code Section 8546.7, if the amount of public funds expended under this Agreement
exceeds TEN THOUSAND DOLLARS($10,000.00),the Agreement shall be subject to the
examination and audit of the State Auditor, at the request of City or as part of any audit of the City,
for a period of three(3)years after final payment under the Agreement.
9
potential financial conflicts of interest. For additional information, proposers should refer to the
FPPC website at http://www.fppc.ca.gov/Form700.html.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting,focus group, or interview
related to this Agreement,either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by the City Manager("Contract
Administrator"). All correspondence shall be directed to or through the Contract Administrator or
his or her designee.
10.10 Notices. Any written notice to Consultant shall be sent to:
Mark Thomas&Company, Inc
Attn: Sasha Dansky
360 22nd Street,Suite 501
Oakland,CA 94612
Any written notice to City shall be sent to:
The City of Dublin
Attn: Gary Huisingh
100 Civic Plaza
Dublin,CA 94568
10.11 Integration. This Agreement, including Exhibits A, B, and C, represents the entire and integrated
agreement between City and Consultant and supersedes all prior negotiations, representations,or
agreements,either written or oral.
11
•
EXHIBIT A
SCOPE OF SERVICES
See Attached Scope of Work and Schedule.
LAMARK Iron Horse Trail Bridge Overcrossing
F.! THOMAS City of Dublin
Adjacent projects include, but are not limited to, Dublin/Pleasanton BART Station projects, City of Dublin's Community
Park development at the development adjacent to Camp Parks area,Scarlett Drive improvements including the culvert
extension and other development and maintenance projects. It is assumed this project will follow the design and
construction of the culvert extension project at Scarlett Drive.
1A.6 Quality Assurance/Quality Control-Mark Thomas will conform to our Quality Management Manual (QMM)
while performing QA/QC for the project.All stated deliverables will go through an independent QA/QC review from
staff not working on the project before delivery to the City.
DELIVERABLES
• QA/QC plan conforming to Mark Thomas' QMM with QC documents submitted with milestone design deliverables
(35%, 65%, etc.)
1A.7 Meetings-Mark Thomas will attend bi-weekly meetings either in person or by conference call to monitor and
update staff and project partners on progress and discuss status of project. Attend agency meetings with City of
Dublin,Alameda County Transportation Commission, East Bay Regional Park District and other stakeholders to reach
design concurrence. Resolve/respond to questions and issues. This task assumes up to 24 bi-weekly meetings and
eight outside agency meetings/calls. Agendas and minutes will be prepared for the eight agency meetings but not the
bi-weekly internal meetings but we will track action items.
DELIVERABLES
• Meeting agendas and minutes (up to 8 meetings)
1A.8 Schedule- Mark Thomas will prepare a detailed project schedule within one month after Notice to Proceed and
update the schedule on a monthly basis.
DELIVERABLES
• CPM schedule (12, updated monthly)
1A.9 Invoicing and Progress Reports- Mark Thomas will prepare and submit monthly progress reports and invoices for
the duration of the design.
DELIVERABLES
•
• Invoices and progress reports (12, updated monthly)
• Unless specifically noted, all deliverables in Task 1A, Project Management will be submitted electronically in pdf
format
TASK 2. PROJECT LEVEL ENVIRONMENTAL CLEARANCE UNDER CEQA
As a part of the Mark Thomas Team, Metis will prepare a project level CEQA analysis and review to clear the project
for construction. It is anticipated that the project will be environmentally cleared with a Mitigated Negative
Declaration (MND) under the CEQA but the final determination shall be based on the Initial Study prepared as part of
this Task. It is assumed that no resource agency permits will be needed as the construction of the project will stay
within the top of bank of the existing trail alignment and that the Scarlett Drive extension and the Zone 7 culvert
extension have been completed prior to construction of the overcrossing project. It is also assumed no temporary�� �� / i / / /J ✓. %'!✓rte° zof9
►/ MARK Iron Horse Trail Bridge Overcrossing
• THOMAS City of Dublin
2A.5 Initial Study- Using the data generated in the CEQA technical studies listed above and based on a CEQA project
description approved by the City, Metis would prepare an Initial Study document with clearly written text and clean
print-ready graphics. The Initial Study will be based on the current CEQA guidelines and will include an appendix with
proposed materials suitable for the City to conduct the government-to-government consultation with Native American
Tribes, pursuant to AB 52 and current CEQA guidelines. We will prepare GHG, Energy,Traffic and Transportation
discussions for the Initial Study based on qualitative analysis.
DELIVERABLES
• CEQA Initial Study
2A.6 Mitigated Negative Declaration-Assuming the Initial Study substantiates potential impacts of construction and
operation of the overcrossing can be mitigated to a less than significant level, Metis will prepare a Draft Mitigated
Negative Declaration document for the City's use.
DELIVERABLES
• CEQA Mitigated Negative Declaration
2A.7 Project Coordination-This task will include maintaining close communication and coordination with design
team and City staff particularly at project kick-off and during preparation and finalization of the scope of the CEQA
action. Metis will attend public meetings and interagency meetings prepared to explain CEQA topics, potential
mitigation measures and other environmental terms and conditions that need discussion and to be addressed,
including AB 52 Tribal Coordination tasks. It is assumed that we will attend up to eight agency coordination meetings,
either individually or as a group,with the Alameda County Transportation Commission, Dublin San Ramon Sanitary
District, East Bay Regional Park District and Zone 7 Water Agency. As no resource agency permits will be needed for
construction of this project we will not need to coordinate with the San Francisco Bay Regional Water Quality Control
Board (RWQCB), California Department of Fish &Wildlife (CDFW), US Army Corp (USACE),or the US Fish &Wildlife
Service (USFWS) although we will confirm their jurisdiction limits through the CEQA process.
DELIVERABLES
• Agency Meeting Attendance,Agendas and Minutes (up to 8 meetings)
2A.8 Stormwater Control Plan-Mark Thomas will prepare a Stormwater Control Plan as a part of the project in
accordance with the Municipal Regional Stormwater NPDES Permit (No. CAS612008), provision C3. The plan will
define stormwater treatment areas and calculate the needed area for the new impervious surface generated by the
project as detailed in the Alameda County Clean Water Program, C.3 Stormwater Technical Guidance handbook. As
this is a trail project, it may be exempt from this report but we will determine that ahead of plan preparation.
Preparation of a Storm Water Pollution Prevention Plan (SWPPP) is not included in this scope but can be added as a
supplementary service.
DELIVERABLES
• Stormwater Control Plan
• Unless specifically noted, all deliverables in Task 2A, Project Level Environmental Clearance Under CEQA will be
submitted electronically in pdf format
►/ MARK Iron Horse Trail Bridge Overcrossing
THOMAS City of Dublin
Thomas will plot these lines in a digital CAD file to be incorporated in the base mapping. The AutoCAD CAD file will
contain utility lines, property and right-of-way lines and all other pertinent survey data.
DELIVERABLES
• Topographic base map with utilities
4A.-2 Geotechnical Report-As a part of the Mark Thomas team, PCI will prepare a geotechnical report for the
project. PCI will comply with Alameda County Drilling Permit requirements and it is assumed that the borings will be in
the trail and within City right of way.Two borings will be drilled at the anticipated supports for the main bridge and
two additional borings will be drilled at about 140-foot spacing on either side for the slab bridges.These borings are
proposed to be 60 to 80-feet in depth. In addition,two borings will be drilled for the retaining wall and the ramp
structure to a depth of about 40-feet.We anticipate using a truck mounted mud-rotary drill rig for the work and that
the subsurface may require diamond coring into rocky material. It is assumed that up to$1,000 in traffic control will
be needed and a no fee encroachment permit will be provided by the City.
PCI will perform laboratory tests on representative soil samples and analyze moisture density, unconfined
compression,gradation analyses, R-value tests, corrosion tests and a Plasticity Index test,as necessary. Environmental
testing is not included in this scope of work. PCI will complete engineering analyses and develop design
recommendations for the proposed bridge foundation system and it is anticipated that pile foundations will be
adopted for foundation support.
DELIVERABLES
• Geotechnical Report (2 copies)
4A.-3 Utility Coordination-Mark Thomas will collect existing utility maps from utility owners for utilities within the
project area and show existing utility lines and structures on the topographic base map. If conflicts are identified,
Mark Thomas will prepare conflict mapping and coordinate with the affected utility company for relocation. As a part
of the Mark Thomas team, BTI will perform utility potholing for the Kinder Morgan pipeline and other pertinent
utilities. It is assumed that we will need up to twelve (12) one-foot by one-foot by 8-foot deep potholes at a cost of
$1,500 per pothole. We have assumed one day of field crew time to survey and catalog the vertical and horizontal
locations of the potholes. Potholing will be performed prior to the 65%design and after the 35%design has been
approved. As a part of the Mark Thomas team,Y&C will coordinate with PG&E to determine the appropriate service
point for the bridge lighting.
4A.4 35%PS&E-After approval of the preliminary geometry plan,the Mark Thomas team will prepare construction
documents including plans,specifications, and estimate (PS&E) using City and Caltrans standards for the overcrossing. A
schematic landscape plan will be prepared for the 35%submittal as well as a bridge general plan. We will prepare the
technical special provisions in accordance with Caltrans 2015 standards and City format where the Caltrans
specifications need to be supplemented.The 35%submittal will be outline specifications only.We will also prepare a
construction cost estimate that will identify construction work items, quantities,unit costs, and summarize the
estimated total Project cost, including allowances for supplemental work,owner-furnished materials, expenses,
mobilization, and contingencies.The project design will need to be mindful of the preliminary cost estimate and work
diligently to stay at,or under that cost as this is a City identified goal for the project. In general,the plan set will consist
of the sheets listed below:
1 ,A MARK Iron Horse Trail Bridge Overcrossing
THOMAS City of Dublin
DELIVERABLES
• 100% PS&E (4 full size bond copies) 1 copy in AutoCAD, MS Word, MS Excel and 1 pdf formats
4A.8 Structural Calculations- Mark Thomas will prepare bridge calculations, independent check calculations, and
bridge plans. At the 65%submittal, Mark Thomas will submit a complete, unchecked set of bridge plans. Following
review by the City, Mark Thomas will perform an independent design check of the bridge plans in conformance with
Caltrans bridge design procedures.The independent check will be completed by an experienced registered engineer
who was not involved in the original design of the structure.The structure design and check will be performed in
accordance with AASHTO LRFD Bridge Design Specifications, 6th Edition with Caltrans Amendments,AASHTO LRFD
Guide Specifications for the Design of Pedestrian Bridges, and Caltrans Seismic Design Criteria,Version 1.7.The latest,
updated versions of the Caltrans Bridge Design Manuals will be used.
4,4.9 Conceptual Construction Schedule- Mark Thomas will prepare a conceptual construction schedule for the
project that will take into account various issues and constraints found during the final design process. The conceptual
schedule will be submitted with the 35%, 65%,95%and 100% PS&E deliverables.
DELIVERABLES
• Conceptual construction schedule
• Unless specifically noted, all deliverables in Task 4A, Design will be submitted electronically in pdf format
TASK 1. BID SUPPORT (OPTIONAL)
The Mark Thomas team will provide assistance and support as necessary during the bidding phase.This includes
issuing necessary documentation and preparing addenda, revised drawings, quantity and cost estimates, and
responding to Requests for Information. After closing of the bid period Mark Thomas will prepare a conformed set of
applicable contract documents and will include the original Bid Document as the base document and incorporate all
items, such as revised drawings,technical specifications, and quantities issued from addenda. The budget for this task
was created based on past experience with similar projects and expected level of effort.Work will be billed on a time
and materials basis as the actual required level of effort is unknown and will be based upon questions during bid time
and requests of the City.
DELIVERABLES
• Addenda, revised drawings, and quantity and cost estimates and responses to Requests for Information
• Conformed set of contract documents in pdf., MS Word, MS Excel, and AutoCAD formats
• Unless specifically noted, all deliverables will be submitted electronically in pdf format
TASK 2. CONSTRUCTION SUPPORT/DESIGN SUPPORT DURING
CONSTRUCTION (OPTIONAL)
The Mark Thomas team will provide design support during construction, respond to Requests for Information, review
technical submittals,and assess change orders. We will attend progress and field meetings and coordinate with the
City staff/Resident Engineer to provide support as needed and document design changes and provide revised drawings
as required.The budget for this task was created based on past experience with similar projects and expected level of
effort. Work will be billed on a time and materials basis as the actual required level of effort is unknown and will be
based upon contractor questions and requests of the City.
e' z ;//; i ,7 l fifs 8 OF 9
64 MARK Iron Horse Trail Bridge Overcrossing Project •
la 19 THOMAS January 26,2018 DUBLIN
ID 1 --__Task Name___ _- i Duretlon_I Start_ I Finish Predecessors__ ' n,211 I '18'Nov'18 Dec'18l_lan'19:Feb'19.Mar'19 i Apr'19 i May'19 1)un'19' l011.9_Au8'1915.e_p219:Oct'19 I Nov'191 De519_
1 :Iron Horse Troll Bridge Overcrossing 480 days Tue 2/20/18 Mon 12/23/19
2 Dublin City Council Approves Mark Thomas Contact 0 days Tue 2/20/18 Tue 2/20/18 1 2/20
3 - Kick off Meeting 0 days Tue 2/27/18 Tue 2/27/18 2FSa5 days /27 •
.
4 < Task IA-Project Management 265 days Tue 2/27/18 Mon 3/4/19 r 1
5 16.1 Suprevise and Coordinate Design 265 days Tue 2/27/18 Mon 3/4/19 3 I it i
6 I 16.4 Data Collection and Review 19 days Tue 2/27/18 Fri 3/23/18 3 I 8-®
7 i Task 2A-Project level Environmenal Clearance(CEQA) 265 days Tue 2/27/18 Mon 3/4/19 I I 1
8 I 2A.1 Alignment Study 35 days Tue 2/27/18 Mon 4/16/18 r
9_I Prepare Alignment Alternatives 15 days Tue 2/27/18 Mon 3/19/18 3 I aim
10 I City Review 10 days - Tue 3/20/18 Mon 4/2/18 9 •
11 j Finalize Alignment Study 10 days Tue 4/3/18 Mon 4/16/18 10 '
--22--1 2A.2 Preliminary Geometry Plan 35 days Tue 4/17/18 Mon 6/4/18 •
13 1
I.; Prepare Plan 15 days Tue 4/17/18 Mon 5/7/18 31,6,11 r
.....1 ..
Agency Review 10 days Tue 5/8/18 Mon 5/21/18 13
15 1 Finalize Plan 10 days Toe 5/22/18 Mon 6/4/18 14
16 2A.3 CEQA Pro ject Definition and Risk Analysis 15 days Tue 5/22/18 Mon 6/11/18
17 Prepare Project Description 5 days Tue 5/22/18 Mon 5/28/18 14 •
•
18 1 City Review 5 days Tue 5/29/18 Mon 6/4/18 17 .
101 Finalize Poject Description 5 days Tue 6/5/18 Mon 6/11/18 18
•
20 i 2A.4 Technical Studies 30 days Tue 6/12/18 Mon 7/23/18 r
21 Biological Study 30 days Tue 6/12/18 Mon 7/23/18 19 )
22 Cultural Resources 20 days Tue 6/12/18 Mon 7/9/18 19
23 1 Paleo and A8 52 Tribal Consult 30 days Tue 6/12/18 Mon 7/23/18 19
24 I Traffic/Transportation 30 days Tue 6/12/18 Mon 7/23/18 19
25 d 2A.5 Initial Study 20 days Tue 7/24/18 Mon 8/20/18 .19,21,22,23,24 °-'.-'
26 ; 2A.6 Mitigated Negative Declaration 60 days Tue 8/21/18 Mon 11/12/18 25 -- ∎ ----------
27 2A.8 Stormwater Control Plan 15 days Tue 2/12/19 Mon 3/4/19 53 ---
28 i Task 3A-Community and Stakeholder Outreach 0 days Mon 7/30/18 Mon 7/30/18 a 7/30
29 , 36.1 Community Outreach 0 days Mon 7/30/18 Mon 7/30/18 39 0 7/30
..... ._
Task 4A-Design 266 days Mon 3/5/18 Mon 3/11/19
31 I 46.1 Topographic Mapping 30 days Mon 3/5/18 Fri 4/13/18 3FSa4 days 111-
.._........;
-713-1 32 i 4A.2 Geotechnical Report 30 days Tue 6/5/18 Mon 7/16/18 15 �-
4A3 Utility Coordination 60 days Tue 4/17/18 Mon 7/9/18 1355
.. ........
...- .... 46.4 35%ME. 40 dogs Tue 6/5/18 Mon 7/30/18 - ,
35 a Prepare Plans 20 days Tue 6/5/18 Mon 7/2/18 16
36 I Prepare Estimate 5 days Tue 6/26/18 Mon 7/2/18 35FF
37 ' Prepare Specifications 5 days Tue 6/26/18 Mon 7/2/18 35FF alliS
38 QA/QC 5 days Tue 7/3/18 Mon 7/9/18 35
39 Agency Review 15 days Tue 7/10/18 Mon 7/30/18 38
40 46.5 65%P5&E 55 days Tue 7/31/18 Mon 10/15/18 I
41 Prepare Plans 20 days Tue 7/31/18 Mon 8/27/18 39,32,33 UMW.
42 Prepare Estimate 5 days Tue 8/28/18 Mon 9/3/18 41
43 j Prepare Specifications 5 days Tue 9/4/18 Mon 9/10/18 42
44 i (14/QC 10 days Tue 9/11/18 Mon 9/24/18 43
45 i Agency Review 15 days Tue 9/25/18 Mon 10/15/18 44
46 . 46.6 95%PS&E 65 days Tue 10/16/18 Mon 1/14/19
47 Prepare Plans 30 days Tue 10/16/18 Mon 11/26/18 45 '
-
48 l Prepare Estimate 5 days Tue 11/27/18 Mon 12/3/18 47 -
49 J' Prepare Specifications 5 days Tue 12/4/18 Mon 12/10/18 48
50 i QA/QC 10 days Tue 12/11/18 Mon 12/24/18 49,58
51 Agency Review 15 days Tue 12/25/18 Mon 1/14/19 50
—9I..1 4A.7 100%P5&6 40 days Tue 1/15/19 Mon 3/11/19 _ ,
53 I Prepare Plans 20 days Tue 1/15/19 Mon 2/11/19 51,58,26
S4 Prepare Estimate 5 days Tue 2/5/19 Mon 2/11/19 53FF OF
55^ Prepare Specifications 5 days Tue 2/5/19 Mon 2/11/19 53FF SF-
56 I QA/QC 5 days Tue 2/12/19 Mon 2/18/19 53 i
_57.I Agency Review 15 days Tue 2/19/19 Mon 3/11/19 -56
58 462 Structural Calculations 20 days Tue 10/16/18 Mon 11/12/18 45
ii-..1 Task 18-Bid Support(Advertise and Award) 65 days Tue 3/12/19 Mon 6/10/19 57 '
60 i Task 28-Construction Support/1,50C 120 days Tue 6/11119 Mon 11/25/19 59,27
61 1 Task 38-Close-Out Support 20 days Tue 11/26/19 Mon 12/23/19 160
•
COST PROPOSAL FOR PROJECT SCOPE-City of Dublin:Iron Horse Trail Bridge OC
IMark Thomas Subconsultants
il
MARK m m _ m m oo
THOMAS P - u a w
O rt m Total Total MT f a `a u' Q w p TOTAL CAST
w w T c Hours Coat ¢ Y O __ o. O
b 1 x ' a m t i a t - ,, m c 2 b C 2° r j o3 _Z OVA" O Z Z Sub Mark
E2; a° ` f ''`x Q El: D s to S i w u ptJ S'2 °T R U m 17 p
u
$326 $261 $247 $208 $172 $145 $125 $111 $90 $77 $205 $185 $145 $240 $108 $101 LBE/SLOE WE LBE/SI BE LBE/SLOE LBE/SLOE 1.8E/5180 18E/SLOE 5%
IA PROJECT MANAGEMENT
1A.1 Supervise and Coordinate Design 12 80 20 112 $26,947 - - - - - - - $0 $26,947
1A.2 Project In formation 8 24 24 56 78,214 - - - - - - - $0 $8,214
1A.3 O&M Agreement Support 2 8 8 8 2 12 40 $7,011 - - - - - - $0 $7,011
1A.4 Data Collection&Review 4 16 40 60 $8,378 - - - - - - $0 $8,378
IA.5 Adjacent Project Coordination 8 40 12 60 $9,380 - - - - - - - $0 $9,380
1A.6 Quality Assurance/Quality Control(OA/QC) 8 40 40 12 100 $18,582 - - - - - - - $0 $18,582
IA.7 Meetings 4 64 24 92 $21,479 - - - 11,575 - - - $579 $33,633
18.8 Schedule 16 12 28 $5,469 • - - - - - $0 $5,469
18.9 Invoicing and Progress Reports 20 40 60 $9,530 - - - - - - - $0 $9,530
Subtotal TasklA 18 216 0 40 40 112 60 24 0 0 0 2 12 0 84 0 608 $114,990 $0 $0 $0 $11,575 $0 $0 $0 $579 $127,144
2A PROJECT LEVEL ENVIRONMENTAL CLEARANCE UNDER CEQA
2A.1 Alignment Study 2 16 4 4 40 40 2 108 $17,079 10,000 7,50D 2,500 - - - - $1,000 $38,074
20.2 Preliminary Geometry Plan 1 16 8 8 4 40 24 40 8 48 197 $27,745 - - - 10,357 - - - $518 $38,620
28.3 CEQA Project Definition and Risk Analysis 2 8 10 $2,740 9,250 - - - - - - $463 $12,453
28.4 Technical Studies 2 8 10 $2,740 27,750 - - - - - - $1,388 $31,878
2A.5 Initial Study 1 4 5 $1,370 45,500 - - - - - - $2,275 $49,145
2A.6 Mitigated Negative Declaration 1 8 9 $2,414 3,750 - - - - - - $188 $6,352
20.7 Project Coordination 24 16 40 $8,578 8,750 - - - - - - $438 $17,766
20.8 Stormwater Control Plan 4 12 40 56 $7,799 - - - - - - $0 $7,799
Subtotal Task 2A 9 88 12 12 4 108 64 80 0 0 0 D 0 0 10 48 435 $70,460 $105,000 $7,500 $2,500 $10,357 $0 $D $0 $6,268 $202,085
3A COMMUNITY AND STAKEHOLDER OUTREACH
30.1 Community Outreach 4 4 $1,044 - 9,600 - - - - - $480 $11,124
30)2 Stakeholder Meetings 8 20 28 04,981 - 5,030 - . . . $252 $10,262
Subtotal Task 3A 0 12 0 0 0 2D 0 0 0 0 0 0 0 0 0 0 32 $6,025 $0 $14,630 $0 $0 $0 $0 $0 $732 $21,386
48 DESIGN
40.1 Topographic Mapping 8 8 40 40 50 146 $27,997 - - - - - - 4,280 $214 $32,492
40.2 Geotechnical Report 4 4 8 $1,623 - - 20,757 - - - - $1,038 $23,418
4A.3 Utility Coordination 8 80 40 4 10 142 $21,063 - - - - - 20,500 - $1,025 $42,588
4A.4 35%PS&E 8 80 80 120 120 80 488 $61,841 - - - 16,449 4,160 - - $1,030 583,480
46.5 65%PS&E 24 32 40 80 240 300 160 40 916 $112,449 - - - 28,633 6,665 - $1,765 $149,512
4A.6 95%PS&E 24 16 32 80 80 160 200 80 80 16 768 $99,428 - - - 33,507 5,280 - - 51,939 $140,154
4A.7 100%P58E 12 16 40 40 120 120 40 16 404 552,845 - - - 14,317 4,050 - $918 $72,130
46.8 Structural Calculations 140 240 380 $70,362 - - . - - - $0 $70,362
4A.9 Conceptual Construction Schedule 8 4 12 $3,075 - - - - - - $0 $3,075
Subtotal Task 4A 0 88 68 172 480 372 640 780 80 360 8 40 44 60 72 0 3264 $450,683 $0 $0 $20,757 $92,905 $20,155 520,500 $4,280 $7,930 $617,211
OTHER
Anticipated es(3`t l Y ..-{ - .__27 _ 404 '- 80 x224 524 612 764 884 BO 360 8 42 56 60 166 48 4339 $19,265
$9,565 760 102
$0 $18./$0 764
$0 y2$0--_,__...,$0 51.9$0 $0 $10,260
Contingency(-10%) $110,000
TOTAL COST 08,802 $105,4441 $19,738 $46,891 $89,911 $88,521 595,870 $97,766 $7,203 $27,562 $1,640 $7,770 $8,120 $14,400 $17,888 $4,832 $667,923 5105,000 $22,130 $41,957 $114,837 520,355 $20,500 $6,180 $15,508 51,124,391
Total 5t8ES 30.44%
Total LBEs 100.00%
January 12,2018
EXHIBIT C
CONFLICT OF INTEREST ACKNOWLEDGMENT
Consultant confirms their ability to meet the City of Dublin's Conflict of Interest requirements as stated in Section 10.7
of the Consulting Services Agreement and for the term of this contract,no member,officer or employee of the City of
Dublin,or of a public body within Alameda County,or member or delegate to the Congress of the United States,
during his/her tenure or for one year thereafter,shall have any direct interest in the contracts or any direct or material
benefit arising therefrom.
Consultant shall provide a list of any potential conflicts of interest in working for the City of Dublin. This must include,
but is not limited to,a list of Consultant clients who are the following: Private clients located or operating within the
City of Dublin limits, Dublin San Ramon Services District, US Army Camp Parks and/or the County of Alameda,and a
brief description of work for these clients. Consultant must also identify any other clients(including public entities),
that may pose a potential conflict of interest,as well as a brief description of work provided to these clients, This list
must include all potential conflicts of interest within the year prior to the release of the RFQ for this agreement,as
well as current and future commitments to other projects,
As of the date of this agreement,We,the Principles of Consultant do not have any Conflict of Interests as defined by
this Exhibit C. We also do not have any conflicts of interest within the year prior to the release of this RFP.
Principals and those performing work for City of Dublin may be required to submit a California Fair Political Practices
Commission(FPPC)Form 700:Statement of Economic Interests documenting potential financial conflicts of interest.
CONSULTANT: Mark Thomas
Sasha Dansky,Principal,Vice Presid