HomeMy WebLinkAbout7.1 Election of YAC Chairperson and Vice Chairperson ritt
e�� STAFF REPORT
`'N/ , YOUTH ADVISORY COMMITTEE
DATE: August 23, 2017
TO: Honorable Chair and Committee Members
FROM: Lisa McPherson, Recreation Supervisor
SUBJECT: Election of Youth Advisory Committee Chairperson and Vice Chairperson
EXECUTIVE SUMMARY:
The Advisory Committee will conduct elections for the positions of Chairperson and Vice Chairperson for
the 2017-18 term.
FINANCIAL IMPACT:
None.
RECOMMENDATION:
Conduct elections for a Chairperson and Vice Chairperson for the 2017-18 term.
DESCRIPTION:
Annually Youth Advisory Committee Members elect a Chairperson and Vice Chairperson. Committee
Members interested in running for Chairperson or Vice Chairperson will be asked to share a, two-minute or
less, personal statement explaining to the Committee why they should be elected as the next Chairperson or
Vice Chairperson. Afterwards, Staff will call for nominations, and nominations will be voted on by each
Committee Member.
The Bylaws and Rules of Procedure for the Youth Advisory Committee Members state the following:
ARTICLE V
OFFICERS
Section 1. Election and Term of Office. The Chairperson and Vice Chairperson are
elected by the majority of the Youth Advisory Committee for a one-year term and hold office until
their successors are elected, or until their terms as members of the Advisory Committee expire. The
officers are elected each year at the June meeting of the Advisory Committee. Elections, whether
regular or to fill vacancies shall be held only if a simple majority of the Advisory Committee members
are present. The Advisory Committee shall, unless no Committee members meet the criteria, elect
ITEM NO.: 7.1
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Committee members to the positions that have not previously served in the position and that have
not declined the appointment, with the intent that no one should serve in the position for more than
two (2) consecutive years.
The secretary to the Advisory Committee will be the City Manager or his/her designee.
Section 2. Vacancies. In case of any vacancy in the office of Chairperson or Vice Chairperson,
the vacancy shall be filled by an election held at the first regular meeting after the occurrence of such
vacancy. The person so elected shall serve the balance of the term.
Section 3. Duties of Officers. The Chairman performs the following duties:
(a) Presides at all meetings of the Advisory Committee.
(b) Appoints sub-committees and chairpersons of sub-committees as necessary.
(c) Signs correspondence on behalf of the Advisory Committee.
(d) Performs other duties necessary or customary to the office.
(e) Serves the City Council and the residents of the City of Dublin with
professionalism and respect.
In the event of the absence of the Chairperson or his/her inability to act, the Vice-Chairperson
presides in place of the Chairperson. In the event of the absence of or the inability to act of both the
Chairperson and the Vice-Chairperson, the remaining members shall elect one of their members to
act as temporary Chairperson.
Additionally, Committee Members are expected to attend all regular meetings and subcommittee meetings as
assigned, attend the activities planned and sponsored by the Advisory Committee, and promote youth
activities and provide support for successful implementation of youth activities and programs.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
None.
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