HomeMy WebLinkAboutReso 134-17 Amending the Classification Plan RESOLUTION NO. 134 — 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted
Resolution No. 30-84 and subsequent resolutions which comprise the Classification Plan; and
WHEREAS, it is necessary to periodically add job descriptions to the Classification Plan.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent
Resolutions shall be amended to add the following positions:
Budget Analyst (Exhibit A)
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent
Resolutions shall further include changes to the following amended position(s):
Management Analyst I (Exhibit B)
Network Systems Coordinator (Exhibit C)
BE IT FURTHER RESOLVED that this document shall become a part of the official
Classification Plan for the City of Dublin; and that the changes contained herein shall be effective
October 17, 2017.
PASSED, APPROVED AND ADOPTED this 17th day of October 2017, by the following vote:
AYES: Councilmembers Biddle, Goel, Hernandez, and Mayor Haubert
NOES:
ABSENT: Councilmember Gupta
ABSTAIN: �
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ATTEST: f
City Clerk
Reso No. 134-17, Adopted 10/17/2017, Item No. 4.8 Page 1 of 1
EXHIBIT A
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wDate Adopted: October 17, 2017
Date Revised:
Title: Budget Analyst
FLSA: EXEMPT
General Purpose:
Under the direction of the City Manager or designee, the Budget Analyst develops, prepares, and
coordinates the annual City-wide budget, five-year capital improvement program and the five-
year financial documents; administers performance based budget systems; and recommends
financial policies and procedures to ensure compliance with Council adopted fiscal initiatives,
programs and objectives. Performs related and other work as required, all within the context of
the City's mission, vision and goals.
Distinguishing Characteristics:
The Budget Analyst position is a single job classification providing highly responsible and complex
staff assistance to the City Manager and/or his/her designee. This classification has internal control
over program activities and provides fiscal oversight for citywide operating budgets and the
capital improvement program budget. Incumbents in this classification have a broad range of
independence within policy and procedural limitations and work under minimal supervision. The
incumbent is accountable to the City Manager for the quality and efficiency of services directed.
While the general parameters of the job are defined, the employee is expected to select and put into
effect work procedures and practices which will lead to the effective and efficient accomplishment
of citywide goals and objectives. Recommendations on the improvement of City's budget process
and activities are expected.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Working closely with the City Manager, coordinates the preparation of citywide operating
budgets; provides procedures, requirements, instructions, and schedules for budget input and
preparation; directs and implements modifications to budget, payroll, position control, and
financial systems; participates on citywide task forces and the Budget Review Team.
Prepares and coordinates a five-year financial plan for operating departments, general fund,
special revenue funds, internal service funds, capital project funds, and other agency funds.
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EXHIBIT A
Prepares citywide summary of fund balance by fund and five-year citywide summary of
expenditures and revenue by fund.
Recommends corrective actions for resolution of budget performance issues.
Develops and balances a position control system that provides salary and benefit cost analysis
information for all personnel; incorporates position control into budget documents and projects
impacts on the five-year financial plan.
Recommends change to departmental policies and procedures, systems, and standards;
participates in organization, staffing, and related management activities.
Oversees program staff during budget preparation; establishes work priorities and schedules;
negotiates, schedules, and monitors contracted services.
Consult with Department Directors regarding budget issues and provides training in budget
development procedures.
Reviews and approves expenditures within budget guidelines.
Monitors financial data collection systems.
Promotes the City's Mission to make Dublin a city of the highest quality by providing
responsive, cost-effective, and innovative government services; understands and subscribes to the
Vision and Values Statement adopted by the City Council.
Establish procedures for budget control, transfers and revisions; prepare budget preparation
procedures, schedules, forms and instructions for management use in budget processes.
Oversees the preparation and coordination of grant applications; obtain and calculate information
and data necessary to accurately and effectively apply.
Administer financial aspects of contracts and grant programs; prepare reports and claims for
grant programs; maintain records and monitor regulations, requirements, and reporting
procedures necessary for the continuation of monetary disbursements; initiate necessary
correspondence and change orders.
Coordinate department operating budgets; provide information, analysis and financial policy
consultation services for departments related to budget preparation activities and other fiscal
issues.
Conduct audits of financial records and procedures; audit accounts, projects, procedures, grants,
contracts, departmental budgets and balance sheet accounts; recommend corrective action as
appropriate.
Maintains and controls the adopted budget; review departmental and other assigned budgets;
recommend mid-year adjustments and approaches to balancing budgets.
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EXHIBIT A
Coordinate assigned activities with other City departments, divisions and sections, and with other
employees.
Participate in budget hearings; advertise hearings; prepare materials, charts and graphics for
budget hearings and workshops.
Participate in the establishment of computer budget file; consult with information systems
personnel to accomplish needed changes in systems and programs.
Prepare financial and budget related reports and analyses; perform special studies and analysis as
required.
Performs related duties as assigned.
Minimum Qualifications:
Knowledge of:
Principles and practices of public sector budgeting, financial analysis, and accounting;
Computerized financial systems;
Principles and practices of public administration;
Financial management, preferably including governmental accounting, financial reporting and
budgeting practices;
Functioning and processes of municipal or other local government;
Principles and practices of organization, management, and supervision;
Customer service techniques.
Ability To:
Communicate effectively with City staff, the public, and contractors, including
preparing/presenting financial reports;
Analyze complex and sensitive funding and performance issues and negotiate resolutions;
Understand, interpret, and apply appropriate policies, regulations, and procedures;
Establish and maintain cooperative relationships with those contacted in the course of work;
Prepare complex financial reports and analyses;
Analyze and interpret federal state, and local laws, rules and regulations pertaining to local
governmental operations;
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EXHIBIT A
Conceive and effectively propose or suggest solutions to budgetary needs and problems;
Communicate clearly and concisely, orally, and in writing;
Gather, organize, process and analyze data concerning a variety of problems;
Perform administrative and technical research.
Physical Standards:
The physical standard described is representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in
meetings and by telephone; use hands and fingers to handle, feel or operate standard office
equipment; hand writing and use of keyboard to communicate; see small text and numbers;
intermittently move equipment and/or supplies weighing 20 pounds or less. The employee is
frequently required to, bend and twist to reach files, perform simple grasping and fine
manipulation; walk and stand. While performing duties, the employee is regularly required to
use written and oral communication skills; observe and interpret people and situations; learn and
apply new information or skills; perform highly detailed work on multiple, concurrent tasks with
constant interruptions; work under intensive and constantly changing deadlines and interact with
those encountered in the course of work; read and interpret complex data, information and
documents; analyze and solve problems; interact with City management, other governmental
officials, contractors, vendors, media personnel, employees and the general public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Possession of a Bachelor's Degree in Public or Business Administration,
Accounting, or a related field. Master's Degree in Public or Business
Administration, Accounting or a related field is desirable.
Experience: Four years of increasingly responsible experience in municipal budgeting, finance or
accounting, quantitative work in municipal government or related field. Supervisory
and/or lead experience is desirable.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance
for Personal Liability.
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EXHIBIT B
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`ILIFOR� Date Adopted: October 20, 2015
Date Revised: October 17, 2017
Title: Management Analyst I
FLSA: NON-EXEMPT
General Purpose:
The Management Analyst I is the entry level professional position. Under general
direction, the Management Analyst I performs responsible administrative and analytical
assignments to support the assigned department. In order to provide a broad exposure to
City operations, the position will be involved in programs and projects in a generalist
and/or specific capacity.
Distinguishing Characteristics:
Under administrative direction, this classification performs complex administrative,
financial, statistical, personnel, and other management support activities for a department,
including comprehensive and sensitive special projects and studies. This position
receives direction from management personnel, and may receive technical and functional
supervision from other administrative, professional or technical personnel. A
Management Analyst I may specialize in one area or may have broader responsibility for
multiple internal service functions or programs and may perform special projects related
to their area of assignment. This classification is distinguished from Administrative Aide
by the greater level of responsibility assumed, complexity of duties assigned, educational
requirement, and more advanced level of analytical work performed with a greater level
of independence. After gaining the experience and knowledge to perform the full range of
journey level tasks of the Management Analyst I and fulfilling any special requirements
for the journey level, the employee could reasonably expect to progress to Management
Analyst II based upon the judgment of management and requires approval by the City
Manager.
Essential Duties and Responsibilities:
Perform professional and analytical support in the administration and coordination of
various departmental or divisional programs, such as budget preparation, analysis and
monitoring; contract administration; development and management of grant programs and
EXHIBIT B
grant funding; coordination of department level procurement; coordination of various
personnel functions; and other programs or activities as assigned;
Research, evaluate, and prepare statistical, financial, demographic and operational data
used in reports, studies, surveys and analyses;
Prepare statistical analyses on a variety of administrative, fiscal, personnel, and
operational issues;
Compile materials and assist in the preparation of reports, manuals, publications and
miscellaneous public information literature;
Analyze and make recommendations in the development and administration of assigned
program area;
Maintain and track key activities and measures for assigned department;
Research and monitor federal, state and local requirements for various activities to ensure
compliance with established regulations;
Research grant opportunities and prepare grant proposals;
Prepare and submit regulatory reports;
Develop and administer contracts;
Prepare and review contract provisions and monitor contract compliance and performance
requirements;
Compile and analyze data and make recommendations on the formulation of policies and
procedures and staffing and organizational changes;
Assist in budget preparation and review by conducting research, analyzing and
monitoring financial information and making related recommendations;
Prepare recommendations on a variety of municipally-related subjects and programs;
Respond to complaints and requests for information;
Prepare City Council reports, resolutions and ordinances;
Make staff presentations to the City Council and other governmental and community
bodies;
Represent departmental and City interests in interdepartmental meetings as required;
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EXHIBIT B
Coordinate activities with other City departments and divisions and with outside
agencies;
Conduct surveys and perform routine research and statistical analyses as requested;
prepare related reports;
Provide professional and technical assistance in the analysis, implementation and
monitoring of City contracts and programs;
Monitor and coordinate the daily operation of assigned project or program area;
Perform administrative and professional detail work and maintain appropriate records and
statistics;
Attend conferences with department Staff, committees or community groups as required.
Additional Duties
In addition to the duties listed in the Essential Duties section, each employee in this
classification may perform the following duties. Any single position may not be assigned
all duties listed below, nor do the examples cover all duties which may be assigned.
Provide staff assistance to a variety of boards, commissions, and neighborhood
committees;
Present information to the news media;
Develop control and reporting procedures and forms;
Represent the City in community and professional meetings;
Serve as Department/City liaison with local and regional partner organizations as
required;
Perform related duties as assigned.
Minimum Qualifications:
Knowledge of:
Principles and practices of public administration;
Basic statistical and analytic techniques;
Methods and techniques of administrative analysis;
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EXHIBIT B
Local government organization and operations, and current trends in public
administration;
Principles, methods, and practices of municipal budgeting, grants, contracts
administration, personnel administration, state and federal funding sources, programs and
procedures;
Management and research techniques and procedures and methods of report presentation;
Working knowledge of modern office methods, software applications related to work,
forms and equipment.
Ability To:
Communicate clearly and concisely, orally and in writing; work effectively with
community groups and organizations, members of governing bodies and committees,
regulatory agencies, City staff, and the general public;
Learn the operation, policies and procedures of assigned department;
Prepare clear and concise written reports;
Communicate clearly and concisely, both orally and in writing;
Properly interpret and make decisions in accordance with laws, regulations and policies;
Review and analyze organizational, administrative and fiscal issues and recommend and
implement effective courses of action;
Coordinate complex projects and meet established deadlines; effectively manage
conflicting priorities;
Perform a wide range of professional and administrative duties on behalf of management
personnel with little or minimal supervision.
Build and maintain positive, productive working relationships with co-workers and others
contacted in the course of performing the work.
Physical Standards:
The physical standards described are representative of those that must be met by
employees to successfully perform the essential functions of this class. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
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EXHIBIT B
An employee is regularly required to, sit at desk and in meetings for long periods of time;
talk or hear, in person, in meetings and by telephone; use hands and fingers to handle, feel
or operate standard office equipment; and reach with hands and arms. Intermittently,
twist to reach equipment surrounding desk; walk to observe department activities; bend
and squat to perform file searches; perform simple grasping and fine manipulation; use
telephone and write or use a keyboard to communicate through written means; operate an
automobile to attend various meetings and workshops. While performing duties, the
employee is regularly required to use written and oral communication skills; analyze
financial information graphically by developing charts and graphs manually and on a
computer, and interprets graphically presented information, budget and technical reports;
interpret and evaluate staff reports; know laws, regulations code requirements; explain and
interpret contracts, codes, policies and procedures; interact with City management, other
governmental officials, contractors, vendors, employees and the public. The employee
occasionally lifts and carries records and documents weighing less than 25 pounds.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: A Bachelor's degree from an accredited college or university, majoring in
Public or Business Administration or in a closely related field is required.
Graduate course work or A Master's degree in Public Administration,
Business Administration or closely related field is desirable.
Experience: Some experience working for a municipal agency that would familiarize
the individual with administrative operation, i.e., as an administrative
intern or college field work/class study program is desirable. No
professional experience is required.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license and Certificate of Automobile
Insurance for Personal Liability to be secured prior to employment and maintained as a
condition of continued City employment.
Classifications assigned to Parks and Community Services are designated as a Mandatory
Reporter; completion of Mandated Reporter training is required within one month of
employment.
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EXHIBIT C
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Date Adopted: August 7, 2007
Date Revised: October 17, 2017
Title: Network Systems Coordinator
FLSA: EXEMPT
General Purpose:
Under general direction from the Information Systems Manager, has primary responsibility for
administering the day-to-day network systems operations; performs a variety of professional,
technical and analytical tasks to support the network systems, including data and voice
communication systems; stays informed of new technology; provides recommendations, support
and assistance to the Information Systems Manager; and performs other related work as required.
Distinguishing Characteristics:
This single position classification has responsibility to install and maintain the City's network
functions. The incumbent must be fully competent to perform a wide range of information
systems support and may be assigned to provide functional direction over systems support staff
The incumbent is expected to provide complex technical and analytical support to the
Information Systems Manager and must demonstrate a high degree of proficiency in making a
variety of decisions related the City's information systems using initiative, independent
judgment, tact and discretion.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
In consultation with internal customers, analyzes and evaluates existing information system
operations and programs to identify, recommend, and implement new and modified automated
systems;
Performs analysis of local area networks (LAN) and wide area networks (WAN) systems;
Installs, maintains, and troubleshoots a variety of computer, network and auxiliary equipment
such as servers, routers, switches, and related peripheral equipment;
Performs basic installations of cables, plugs, computer components and parts and related
communication equipment;
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EXHIBIT C
Coordinates with consultants, contract personnel, and vendors, to perform upgrades and to
identify and resolve system and network problems or to accomplish specific technology related
assignments;
Performs tests of the operation of new and modified configurations;
Operates standard and specialized diagnostic programs to identify or resolve equipment and
software problems;
Coordinates and establishes maintenance procedures and schedules;
Maintains records and installs updates for existing equipment, systems, and programs;
Based on best practices, establishes schedules and completes the regular back up of systems and
programs;
Maintains inventory listings and schematics of network systems, equipment, and communication
lines;
Provides support for the City's telephone and data communication systems;
Assists in planning and acquisition of technology enhancements related to the City networking
and management information systems;
May be assigned to participate on various internal or external committees and/or user groups.
Minimum Qualifications:
Knowledge of:
Principles of computer system operations and peripheral components including systems analysis
and development techniques.
Operating system principals, microcomputer hardware, application software; and network
administration including current versions of Windows Server and Workstation software.
Network design, construction, administration and maintenance.
Network protocols including: TCP/IP, DHCP, network operating systems, data communications,
voice communications technology.
VMWare virtualization.
Techniques and practices in utilizing standard applications software including word processing,
database, desktop publishing and spreadsheet software.
Equipment, operations, and terminology related to information systems and telecommunications,
including routers, routing concepts, and router to CSU/DSU cabling requirements.
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EXHIBIT C
Information systems troubleshooting tools and techniques;
Network administration methods and techniques including security and network monitoring
techniques and best practices.
Standard office practices and procedures; research techniques, methodology and procedures;
record keeping techniques.
Modern communication devices and components including current trends and developments in
the field of computer technology.
Customer service techniques.
Federal, state and local laws, regulations and court decisions applicable to assigned areas of
responsibility.
Ability To:
Communicate effectively both verbally and in writing, with staff, vendors, and those contacted in
the course of business.
Interact well with co-workers and supervisors; deal tactfully and courteously with others in
answering questions and providing customer assistance.
Read, interpret and apply information required in policies and procedures as well as information
complex technical publications, manuals and other documents.
Perform a variety of technical and specialized functions in the operation of computer equipment
and related software;
Configure software to appropriate hardware; configure and repair computer networks;
Identify, evaluate and solve network and systems problems; perform diagnostic checks and take
appropriate corrective action;
Collect, analyze, and interpret information and data from a variety of sources; develop sound
conclusions, recommendations, and solutions.
Evaluate new technology and serve in an advisory capacity to supervisors and managers.
Organize, prioritize and schedule a variety of assignments.
Manage all phases of projects of varying degrees of complexity.
Work with and maintain the confidentiality of sensitive information.
Learn new systems and programs as dictated by future technological advancements and City
needs.
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EXHIBIT C
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; intermittently stand, walk,
bend, climb, kneel and twist while working on computer equipment, peripherals, and network
equipment; perform simple grasping and fine manipulation; use telephone and write and use
keyboard to communicate; discern wire colors and see small text and numbers on wiring and
circuitry; occasionally moves equipment weighing up to 50 pounds.
The work is usually performed in a standard office environment using a computer. While
performing duties, the employee is regularly required to use a computer, various hand tools and
testing equipment in repair, adjustment and problem identification of network, computers and
related equipment; read and interpret complex data, information and documents; analyze and
solve problems; interact with City management, other governmental officials, contractors,
vendors, employees and the public. The employee may be required to lift and/or move up to 50
pounds. Specific vision abilities required by this job include close vision.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Bachelor's Degree in information technology, computer science, management
information systems, or closely related field is required. Certification as a Certified Network
Engineer, Microsoft Certified Engineer, or Cisco Certified Engineer is highly desirable.
Experience: Three years of professional experience with increasingly responsible duties
including experience in network systems administration, operations, support, and maintenance.
Must include network administrator or analyst level experience within a multi-user network
environment.
Training: Any recent training, such as academic courses and certification programs, which
are relevant to this job classification.
Licenses; Certificates; Special Requirements:
License: Possession of a valid California Class C Drivers' License and Certificate of Automobile
Insurance for Personal Liability.
Special Requirements: Must be able to work flexible hours and may occasionally be required to
work outside of the normally assigned work schedule, including possible nights and/or
weekends.
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