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Home My WebLink AboutDecember 20, 2016 Agenda PacketDecember 20, 2016 Dublin City Council Agenda Page 1 of 6 REGULAR MEETING Tuesday, December 20, 2016 Council Chamber, 100 Civic Plaza DUBLIN CITY COUNCIL A G E N D A  Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)  Agendas may be picked up at the City Clerk’s Office for no charge, or to request information on being placed on the annual subscription list, please call 833-6650.  A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to City Council members less than 72 hours prior to a City Council Meeting, as soon as it is so delivered. The packet is available in the City Clerk’s Office and also at the Dublin Library. CLOSED SESSION 6:30 P.M. I. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 2 potential cases II. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 12+/- acre parcel located about 1,000 feet northwest of intersection of Dublin Blvd. and Arnold Road (portion of the Camp Parks property) Agency negotiator: Chris Foss, City Manager Negotiating parties: Dublin Unified School District Under negotiation: Price and terms of payment REGULAR MEETING 7:00 PM 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE 2. REPORT ON CLOSED SESSION 3. ORAL COMMUNICATIONS 3.1. Annual Report by Senior Center Advisory Committee Members of the Senior Center Advisory Committee will present an Annual Report on the Advisory Committee’s activities and accomplishments during the past year. STAFF RECOMMENDATION: Receive the report. 3.2. Dublin Historical Preservation Association Donations Dublin Historical Preservation Association (DHPA) supports the Dublin Heritage Park and Museums making in-kind gifts of artifacts and supplies. Since their last City Council recognition in November 2012, DHPA has donated approximately $4,635 in artifacts and supplies. STAFF RECOMMENDATION: Accept and recognize in-kind donations from DHPA. 3.3. Presentation from Alameda County Mosquito Abatement District The City Council will receive a presentation from Ryan Clausnitzer, District Manager of Alameda County Mosquito Abatement District, providing an overview of the District. STAFF RECOMMENDATION: Receive the presentation. December 20, 2016 Dublin City Council Agenda Page 2 of 6 3.4. Public Comment At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 4.1. Minutes of the December 6, 2016 Special City Council Meeting The City Council will consider approval of the minutes of the December 6, 2016 Special City Council meeting. STAFF RECOMMENDATION: Approve the minutes of the December 6, 2016 Special City Council meeting. 4.2. Sports Field Use Policy Update The City Council will review and consider the adoption of the Sports Field Use Policy update and Memorandums of Understanding with Dublin Little League and Dublin United Soccer League as recommended by the Parks and Community Services Commission. STAFF RECOMMENDATION: Adopt the Sports Field Use Policy update and the Memorandums of Understanding with Dublin Little League and Dublin United Soccer League. 4.3. Date/Time of Assembly Bill (AB) 1234 Ethics Training for City Officials Under Assembly Bill (AB) 1234, “local agency officials” must receive ethics training at least once every two years if the City provides compensation, salary, stipend or reimbursement for actual and necessary expenses to a member of a legislative body. The City will offer a mandatory Ethics Training session to all required City officials. STAFF RECOMMENDATION: Approve January 31, 2017 as the date for AB 1234 Ethics Training session for City officials or provide Staff with alternate direction. 4.4. Amendment No. 2 to Consulting Services Agreement with Bellecci & Associates, Inc. for the Dublin Boulevard Improvements Project - Sierra Court/Civic Plaza to Dublin Court, Project No. ST1012 The City Council will consider approval of an amendment to the agreement with Bellecci & Associates to extend the agreement term for design and right-of-way acquisition services on the project, Dublin Boulevard Improvements – Sierra Court/Civic Plaza to Dublin Court (CIP No. ST1012). STAFF RECOMMENDATION: Adopt the Resolution Approving Amendment No. 2 to the Agreement with Bellecci & Associates, Inc. to Provide Consulting Services for the Dublin Boulevard Improvements - Sierra Court/Civic Plaza to Dublin Court, Project No. ST1012. 4.5. Master Fee Schedule Amendment - The Wave at Emerald Glen Park The City Council will consider the adoption of the fees for The Wave at the Emerald Glen Park, as reviewed and recommended by Parks and Community Services Commission at their last regular meeting. Adoption of the fees requires an amendment to the Master Fee Schedule. STAFF RECOMMENDATION: Adopt the Resolution Amending the Master Fee Schedule for Fees at The Wave at Emerald Glen Park. December 20, 2016 Dublin City Council Agenda Page 3 of 6 4.6. Annual Report of Developer Impact Fee Funds Deposits: Pursuant to Government Code Sections 66002, 66006 and 66008 (AB 1600) State law requires the City to review and report on an annual basis the status of Development fees collected to finance public improvements. The report covers activity which occurred in these funds during Fiscal Year 2015-16. The analysis has determined that all funds held for more than five years are necessary to complete identified projects. STAFF RECOMMENDATION: Accept the annual report of developer impact fee funds for the year ended June 30, 2016, and adopt the Resolution Making Findings Regarding Unexpended Traffic Mitigation Contributions for Fiscal Year 2015-16. 4.7. Agreement with SF Art Conservation for Repairs and Maintenance of the City's Public Art Collection The City Council will consider approval of an agreement with SF Art Conservation for repairs and maintenance of public artwork in the City's permanent public art collection. STAFF RECOMMENDATION: Adopt the Resolution Approving a Public Art Repair and Maintenance Agreement with SF Art Conservation. 4.8. Appointments to East Bay Community Energy Authority Joint Powers Agency On December 6, 2016, the City Council adopted an Uncodified Ordinance authorizing the implementation of a Community Choice Aggregation Program in Dublin and approved participation in the newly formed Joint Powers Authority (JPA) called the East Bay Community Energy Authority (EBCEA). At tonight’s meeting, City Council will consider the Mayor's appointments of himself and Vice Mayor Biddle as the alternate to the EBCEA JPA Board. STAFF RECOMMENDATION: Confirm the Mayor's appointments of Mayor Haubert and Vice Mayor Biddle as the alternate to the EBCEA JPA Board, and direct Staff to notify Alameda County of the appointments. 4.9. Payment Issuance Report and Electronic Funds Transfers The City Council will receive a listing of payments issued from November 1, 2016 - November 30, 2016 totaling $6,895,619.30. STAFF RECOMMENDATION: Receive the report. 4.10. City of Dublin Legislative Platform 2017 The City Council will consider approving a Legislative Platform for 2017 for the City of Dublin. The approval of the Platform would guide the City's response to pending and possible legislation that affect the Dublin community. STAFF RECOMMENDATION: Adopt the Resolution Approving the 2017 City of Dublin Legislative Platform. 4.11. Implementation of Parking Regulations along Scarlett Court The City Council will consider implementing parking regulations along a 20-foot section of the north side of Scarlett Court near Scarlett Drive. These changes are recommended to remove a potential obstruction in the turning path of large vehicles including semi-trailer trucks, fire engines and other large vehicles. STAFF RECOMMENDATION: Adopt the Resolution Amending the Dublin Traffic Code Approving Parking Regulations along Scarlett Court. December 20, 2016 Dublin City Council Agenda Page 4 of 6 4.12. City Council Organization/Committee Appointments/Assignments Each member of the City Council represents the City of Dublin on various local and regional Boards/Committees/Commissions. The City Council will consider confirming the Mayor’s proposed appointments. STAFF RECOMMENDATION: Confirm the Mayor’s Appointment/Assignment List and direct Staff to notify affected agencies, as appropriate. 4.13. New Recreation Management Software System Update The City Council will receive an update on the deployment of the City’s new recreation management software known as Vermont Systems, Inc. (VSI). STAFF RECOMMENDATION: Receive the Report. 4.14. Authorization to Purchase Servers and Network Equipment for the IT Infrastructure Improvements Project (CIP No. GI0117) The City Council will consider authorizing the City Manager to purchase replacement data center components and corresponding network and battery backup hardware under the Information Technology (IT) Infrastructure Improvements Project (GI0117). STAFF RECOMMENDATION: Adopt the Resolution Authorizing the City Manager to Purchase Equipment for the IT Infrastructure Improvements Project (CIP No. GI0117) from CDW. 4.15. Notice of Pending Decision on Final Map for Tract 8267, Parcel H at Jordan Ranch In accordance with Chapter 9.24.80 of the Dublin Municipal Code, the City Council is hereby notified of the City Engineer’s pending approval of the Final Map for Tract 8267, Parcel H at Jordan Ranch. The City Engineer shall approve the Final Map within ten (10) days following this notification. STAFF RECOMMENDATION: Receive the notification. 4.16. Award of Construction Contract - Emerald Glen Aquatic Complex – Audio System The City Council will consider awarding a construction contract to 54 Electric Inc. for the installation of an audio system at the Emerald Glen Recreation and Aquatic Complex in the building and on the exterior pool decks. STAFF RECOMMENDATION: Adopt the Resolution Awarding a Contract for the Emerald Glen Aquatic Complex - Audio System as part of the Emerald Glen Recreation and Aquatic Complex Project – Phase I (CIP NO. PK0105) to 54 Electric Inc. 4.17. Comprehensive Annual Financial Report (CAFR) and Annual Audit for Fiscal Year Ending June 30, 2016 and Supplemental Reports Completed by the Auditors The City of Dublin has prepared its Comprehensive Annual Financial Report (CAFR), for the Fiscal Year ending June 30, 2016. This report includes financial statements prepared by City staff along with the audit prepared by Maze and Associates Accountancy Corporation (Maze), the independent auditors selected by the City Council. The CAFR is a report which encompasses information beyond minimum financial reporting requirements. The Auditors have provided a "clean opinion" based on their review. The report has also been reviewed by the City Council Ad-Hoc Audit Subcommittee. The Auditors have also completed the following five supplemental reports: 1) a compliance audit of Alameda County Transportation Measure B Funds; 2) a compliance audit of the Alameda County Transportation Commission Fund (ACTC- VRF) Program; 3) a compliance audit of Alameda County Transportation Measure BB Funds; 4) a compliance audit of the State of California Transportation Development Act (TDA) Program; and 5) a review of the City's Annual Appropriations Limit Calculation. December 20, 2016 Dublin City Council Agenda Page 5 of 6 STAFF RECOMMENDATION: Receive and file the reports. 4.18. Second Amendment to Memorandum of Understanding (MOU) between the City of Dublin and the Dublin Unified School District (DUSD) for 12-Acre School/Park Site with the Dublin Crossing Project The City Council will consider a second amendment to the Memorandum of Understanding (MOU) between the City of Dublin and Dublin Unified School District (DUSD) regarding a 12-acre school/park site within the Dublin Crossing project, extending the term from December 31, 2016 to June 30, 2018. STAFF RECOMMENDATION: Adopt the Resolution Approving the Second Amendment to the Memorandum of Understanding between the City of Dublin and the Dublin Unified School District. 5. WRITTEN COMMUNICATION 5.1. Traffic Operations Along Major Corridors On August 16, 2016, the City Council asked staff to prepare a report on the City’s existing and future traffic flow conditions and the Level of Service parameters at signalized intersections. This report also discusses the traffic signal synchronization and other traffic management approaches to minimize traffic congestion. STAFF RECOMMENDATION: Staff recommends that the City Council receive the staff report and provide input, if any, on traffic operations in the City. 6. PUBLIC HEARING – NONE. 7. UNFINISHED BUSINESS – NONE. 8. NEW BUSINESS 8.1. Cultural Arts Needs Assessment The City Council will receive a report on the Cultural Arts Needs Assessment conducted this summer, as well as a summary of key recommendations, with Staff input on how these could be accomplished. The Heritage and Cultural Arts Commission has reviewed the Assessment and is recommending key recommendations to the City Council. STAFF RECOMMENDATION: Receive the report and the recommendations by the Heritage and Cultural Arts Commission; and authorize Staff to begin planning re-use of the Police Services wing at Dublin City Hall for cultural facility needs in the City. 8.2. Dublin's 35th Anniversary The City Council will consider three options on how to recognize the City’s 35th Anniversary. STAFF RECOMMENDATION: Receive the report and provide input on the proposed options. 8.3. City Councilmember Dublin Pride Week Committee Appointments The City Council will consider appointing two of its members to the 2017 Dublin Pride Week Committee. The Dublin Pride Week Committee plans and prepares the annual spring event, which seeks to engage individuals and/or groups in action based activities to help improve the community. STAFF RECOMMENDATION: Appoint two City Councilmembers to the Dublin Pride Week Committee for 2017. December 20, 2016 Dublin City Council Agenda Page 6 of 6 8.4. Mayor’s Appointments to City Commissions and Committee Following the City of Dublin’s general municipal elections in November of even-numbered years, terms expire on five of the City’s Commissions and Committees. The number of openings include: three on the Planning Commission, three on the Human Services Commission, two on the Parks & Community Services Commission, four on the Heritage & Cultural Arts Commission; and two on the Senior Center Advisory Committee. New members will be sworn into office in January 2017. In addition to the scheduled vacancies listed above, there were two subsequent unscheduled vacancies, one on the Human Services Commission and one on the Parks & Community Services Commission, which will also be sworn into office in early January. STAFF RECOMMENDATION: Confirm the Mayor’s appointments to the various Commissions and Committee, or provide other appropriate direction. 8.5. Appointment of Delegate to Attend the National League of Cities Congressional City Conference and Designation of Voting Delegate for the 2017 National League of Cities Annual Conference The City Council will consider appointing one of its members as a delegate, and one as an alternate, to attend the National League of Cities (NLC) Congressional City Conference in March 2017, and appointing a voting delegate, and an alternate, to attend and vote, on the City's behalf, at the City Summit in November of 2017. STAFF RECOMMENDATION: Review and discuss appointing one of its members as a delegate, and one as an alternate, to attend the National League of Cities (NLC) Congressional City Conference in March 2017, and appoint a voting delegate, and an alternate, to attend and vote on the City's behalf at the City Summit in November of 2017. 9. OTHER BUSINESS Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to Meetings Attended at City Expense (AB1234). 10. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833- 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and preserve our natural surroundings through environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs. Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Annual Report by Senior Center Advisory Committee Prepared by: Micki Cronin, Assistant Director of Parks and Community Service EXECUTIVE SUMMARY: Members of the Senior Center Advisory Committee will present an Annual Report on the Advisory Committee’s activities and accomplishments during the past year. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: None. DESCRIPTION: The Senior Center Advisory Committee is comprised of five (5) community member s that are appointed for a four-year term by the Mayor with the approval of the City Council. The general responsibilities of the Senior Center Advisory Committee are advisory only as outlined in the Bylaws and Rules of Procedure to: • Provide recommendations for the development, improvement and/or modification of senior services and facilities; • On senior services and programming to the Parks and Community Services Commission, City Council, and City Staff; • Future senior needs; • Conduct of persons using the Senor Center; • Rules for use of the Senior Center by the public. 3.1 Packet Pg. 7 Page 2 of 2 Two Senior Advisory Committee Members will make a presentation to the City Council on the Advisory Committee’s activities and accomplishments during the 2015 and 2016 terms. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of the Staff Report was distributed to the Senior Center Advisory Committee. ATTACHMENTS: None. 3.1 Packet Pg. 8 1701 None. Page 1 3.1.a Packet Pg. 9 At t a c h m e n t : N o n e . ( 1 2 5 4 : A n n u a l R e p o r t b y S e n i o r C e n t e r A d v i s o r y C o m m i t t e e ) Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Dublin Historical Preservation Association Donations Prepared by: Tegan McLane, Cultural Arts & Heritage Manager EXECUTIVE SUMMARY: Dublin Historical Preservation Association (DHPA) supports the Dublin Heritage Park and Museums making in-kind gifts of artifacts and supplies. Since their last City Council recognition in November 2012, DHPA has donated approximately $4,635 in artifacts and supplies. STAFF RECOMMENDATION: Accept and recognize in-kind donations from DHPA. FINANCIAL IMPACT: In-kind donations from DHPA have enabled Dublin Heritage Park and Museums to acquire approximately $4,635 in non-budgeted items for exhibits and park enhancements. Without these donations, the items likely would either not have been acquired, acquisition would have meant postponing or cancelling another planned purchase. DESCRIPTION: Dublin Historical Preservation Association is a non-profit membership organization “dedicated to the discovery, preservation, promotion and enhancement of historical sites, buildings, photographs, information and ephemera in and around the Dublin area.” As such, DHPA typically makes several large in-kind donations each year toward artifacts and reproduction items to help visitors discover Dublin’s history. The group also funds purchases to protect historical objects in the City’s collection, promote activities at Dublin Heritage Park and Museums and enhance the visitor experience at the park. Since 2012, DHPA has funded five Eagle Projects. Local Boy Scouts plan, develop and lead service projects as the final requirement to earning the prestigious Eagle Scout award. DHPA-funded projects were: 3.2 Packet Pg. 10 Page 2 of 2 Pump House enclosure, built by Grant Muzzio of Troop #874 in 2013 ($800). Child size farm tables and blackboard, built by Aaron Gnagy of Troop #998 in 2014 ($700). Farm tables, built by Bryce Olson of Troop #998, in 2014 ($700) Replica of historic Camp Parks’ lectern designed by Bruce Goff, built by Oliver Heiman in 2016, Troop #998 ($700) Elsie’s Mud Pie Kitchen outdoor play area, currently under construction by Sean Choi, Troop #998 ($400). DHPA has also purchased the following items to enhance exhibits and the visitor experience at Dublin Heritage Park and Museums: Dory poles and flags to attract passersby's attention to Heritage Park during special events, such as the Spring and Harvest Fairs. These colorful streamer flags are also used at other City special events, including St. Patrick's Day festival. ($700) A vintage 1925 Kenmore washing machine for the back porch of the Kolb House. This early clothes washer was carefully restored by staff and volunteers and now looks brand new. The Kolb Family had this same model of washer. ($65) A vintage 1949 Packard Bell "Stationized" radio, also for the Kolb House. Radio was a primary form of entertainment for families before television was widely available. This item especially helps young people envision the experience of the family sitting around the radio. ($70) A portable fence to protect the Kolb’s beautifully restored 1929 Ford Model A Truck when it makes appearances at City events. ($400) Dublin High School year books to add to the collection. ($100) NOTICING REQUIREMENTS/PUBLIC OUTREACH: Dublin Historical Preservation Association was notified of this meeting. ATTACHMENTS: None. 3.2 Packet Pg. 11 1702 None. Page 1 3.2.a Packet Pg. 12 At t a c h m e n t : N o n e . ( 1 2 5 7 : D u b l i n H i s t o r i c a l P r e s e r v a t i o n A s s o c i a t i o n D o n a t i o n s ) Page 1 of 1 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Presentation from Alameda County Mosquito Abatement District Prepared by: Caroline P. Soto, City Clerk/Records Manager EXECUTIVE SUMMARY: The City Council will receive a presentation from Ryan Clausnitzer, District Manager of Alameda County Mosquito Abatement District, providing an overview of the District. STAFF RECOMMENDATION: Receive the presentation. FINANCIAL IMPACT: None. DESCRIPTION: The City Council will receive a presentation from Ryan Clausnitzer, District Manager of Alameda County Mosquito Abatement District, providing an overview of the District. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: None. 3.3 Packet Pg. 13 1672 None. Page 1 3.3.a Packet Pg. 14 At t a c h m e n t : N o n e . ( 1 2 4 8 : M o s q u i t o A b a t e m e n t P r e s e n t a t i o n ) Page 1 of 1 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Minutes of the December 6, 2016 Special City Council Meeting Prepared by: Caroline P. Soto, City Clerk/Records Manager EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the December 6, 2016 Special City Council meeting. STAFF RECOMMENDATION: Approve the minutes of the December 6, 2016 Special City Council meeting. FINANCIAL IMPACT: None. DESCRIPTION: The City Council will consider approval of the minutes of the December 6, 2016 Special City Council meeting. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: Draft Minutes of the December 6, 2016 Regular City Council Meeting 4.1 Packet Pg. 15 MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN SPECIAL MEETING – DECEMBER 6, 2016 DUBLIN CITY COUNCIL MINUTES 1 REGULAR MEETING DECEMBER 6, 2016 A Special Meeting of the Dublin City Council was held on Tuesday, December 6, 2016, in the City Council Chamber. The meeting was called to order at 5:00 PM., by Mayor David Haubert. 1. Call to Order Attendee Name Title Status David Haubert Mayor Present Abe Gupta Vice Mayor Present Kevin Hart Councilmember Present Don Biddle Councilmember Present Doreen Wehrenberg Councilmember Present 2. Pledge of Allegiance – The pledge of allegiance was recited by the City Council, Staff and those present at the meeting. 3. Oral Communications 3.1. Recognition of Bethany Zummo The City Council presented Bethany Zummo the certificate of recognition for her gold medal win at the Rio 2016 Paralympic Games, as part of the United States Women’s Sitting Volleyball team. 3.2. Donation of Equipment and Software for an Electronic Plan Check Pilot Program Formally accepted the donation and recognized Brookfield Residential. RESULT: ADOPTED [UNANIMOUS] MOVER: Abe Gupta, Vice Mayor SECONDER: Kevin Hart, Councilmember AYES: Haubert, Gupta, Hart, Biddle, Wehrenberg 3.3. Public Comment Jean Josey, Dublin resident, provided public comment. 4.1.a Packet Pg. 16 At t a c h m e n t : D r a f t M i n u t e s o f t h e D e c e m b e r 6 , 2 0 1 6 R e g u l a r C i t y C o u n c i l M e e t i n g ( 1 2 7 2 : M i n u t e s o f t h e D e c e m b e r 6 , 2 0 1 6 S p e c i a l C i t y C o u n c i l DUBLIN CITY COUNCIL MINUTES 2 SPECIAL MEETING DECEMBER 6, 2016 Shawn Costello, Dublin resident, provided public comment. Dawn Benson, Valley Children's Museum Board Member, provided public comment. 4. Consent Calendar Cm. Hart commented on Item 4.3. RESULT: ADOPTED [UNANIMOUS] MOVER: Kevin Hart, Councilmember SECONDER: Doreen Wehrenberg, Councilmember AYES: Haubert, Gupta, Hart, Biddle, Wehrenberg 4.1. Approved the minutes of the November 15, 2016 Regular City Council meeting. 4.2. Waived the reading and adopted UNCODIFIED ORDINANCE NO. 13 – 16 AUTHORIZING THE IMPLEMENTATION OF A COMMUNITY CHOICE AGGREGATION PROGRAM 4.3. Authorized Staff to advertise Sean Diamond Park, CIP No. PK0216, for bids, including additive alternates for the shade structure at picnic area and additional lighting at the central garden. 4.4. Adopted RESOLUTION NO. 169 – 16 ACCEPTING IMPROVEMENTS UNDER CONTRACT NO. ST0815A FOR THE AMADOR PLAZA ROAD BICYCLE AND PEDESTRIAN IMPROVEMENTS – PHASE 1 PROJECT 4.5. Adopted RESOLUTION NO. 170 – 16 ADOPTING THE AGREEMENT FOR PARTICIPATION IN ALAMEDA COUNTY OPERATIONAL AREA EMERGENCY MANAGEMENT ORGANIZATION 4.6. Adopted RESOLUTION NO. 171 – 16 APPROVING THE CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND WEST CORPORATION FOR THE EMERALD GLEN RECREATION AND AQUATIC COMPLEX (CIP NO. PK0105) 4.1.a Packet Pg. 17 At t a c h m e n t : D r a f t M i n u t e s o f t h e D e c e m b e r 6 , 2 0 1 6 R e g u l a r C i t y C o u n c i l M e e t i n g ( 1 2 7 2 : M i n u t e s o f t h e D e c e m b e r 6 , 2 0 1 6 S p e c i a l C i t y C o u n c i l DUBLIN CITY COUNCIL MINUTES 3 SPECIAL MEETING DECEMBER 6, 2016 4.7. Adopted RESOLUTION NO. 172 – 16 APPROVING TASK ORDER #1 FOR THE METROPOLITAN PLANNING GROUP TO PROVIDE CONTRACT PLANNING SERVICES 4.8. Adopted RESOLUTION NO. 173 – 16 AMENDING THE CITY OF DUBLIN POSITION ALLOCATION PLAN FOR FISCAL YEAR 2016-2017 4.9. Received the notification of the City Engineer’s pending approval of the Final Maps for Tract 8306, Tract 8307 and Tract 8308. 4.10. Waived the reading and adopted ORDINANCE NO. 14 – 16 AMENDING CHAPTER 2.24 OF THE DUBLIN MUNICIPAL CODE RELATING TO THE CITY’S CONFLICT OF INTEREST CODE 4.11. 1) Approved a budget change for the Civic Center Modification Design & Construction Project (CIP No. GI4099); 2) Adopted RESOLUTION NO. 174 – 16 APPROVING AN AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH SWATT I MIERS ARCHITECTS FOR DESIGN SERVICES FOR THE CIVIC CENTER MODIFICATION DESIGN & CONSTRUCTION PROJECT 3) Adopted RESOLUTION NO. 175 – 16 AUTHORIZING THE CITY MANAGER TO PURCHASE FURNITURE FOR THE CIVIC CENTER MODIFICATION DESIGN & CONSTRUCTION PROJECT 5. Written Communication 5.1. Downtown Development Pool Implementation City Council directed Staff to modify the reservation process regarding the implementation of the City’s Downtown Development Pool. 4.1.a Packet Pg. 18 At t a c h m e n t : D r a f t M i n u t e s o f t h e D e c e m b e r 6 , 2 0 1 6 R e g u l a r C i t y C o u n c i l M e e t i n g ( 1 2 7 2 : M i n u t e s o f t h e D e c e m b e r 6 , 2 0 1 6 S p e c i a l C i t y C o u n c i l DUBLIN CITY COUNCIL MINUTES 4 SPECIAL MEETING DECEMBER 6, 2016 RESULT: ADOPTED [UNANIMOUS] MOVER: Don Biddle, Councilmember SECONDER: Abe Gupta, Vice Mayor AYES: Haubert, Gupta, Hart, Biddle, Wehrenberg 6. Public Hearing – None. 7. Unfinished Business 7.1. Approval of Appointments the Fiscal Sustainability Task Force Appointed seven members and four alternates to the Fiscal Sustainability Task Force. RESULT: ADOPTED [UNANIMOUS] MOVER: Don Biddle, Councilmember SECONDER: Kevin Hart, Councilmember AYES: Haubert, Gupta, Hart, Biddle, Wehrenberg 8. New Business 8.1. Certification of November 8, 2016 Election Results Adopted RESOLUTION NO. 176 – 16 RECITING THE FACTS OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2016, DECLARING THE RESULTS THEREOF, AND SUCH OTHER MATTERS AS ARE PROVIDED BY LAW RESULT: ADOPTED [UNANIMOUS] MOVER: Kevin Hart, Councilmember SECONDER: Abe Gupta, Vice Mayor AYES: Haubert, Gupta, Hart, Biddle, Wehrenberg 8.2. Presentation of Plaque to Outgoing Councilmembers Kevin Hart and Doreen Wehrenberg Supervisor Scott Haggerty presented City Councilmembers Hart and Wehrenberg a certificate of recognition from the County of Alameda Board of Supervisors. 4.1.a Packet Pg. 19 At t a c h m e n t : D r a f t M i n u t e s o f t h e D e c e m b e r 6 , 2 0 1 6 R e g u l a r C i t y C o u n c i l M e e t i n g ( 1 2 7 2 : M i n u t e s o f t h e D e c e m b e r 6 , 2 0 1 6 S p e c i a l C i t y C o u n c i l DUBLIN CITY COUNCIL MINUTES 5 SPECIAL MEETING DECEMBER 6, 2016 Shareen Ram, Senior Field Representative, California Senate District 7, presented a Joint Resolution from Senator Steve Glazer and Assemblywoman Catharine Baker to City Councilmembers Hart and Wehrenberg. Mayor Haubert presented a plaque of recognition for dedicated service to outgoing City Councilmembers Hart and Wehrenberg. 8.3. Administration of Oath of Office to Newly Elected Mayor and City Councilmembers Supervisor Scott Haggerty administered the Oath of Office to the re-elected Mayor David Haubert and newly elected City Councilmember Melissa Hernandez. City Clerk Caroline P. Soto administered the Oath of Office to the newly elected City Councilmember Arun Goel. 8.4. Selection of Vice Mayor The City Council appointed Cm. Biddle as Vice Mayor for a one-year period. RESULT: ADOPTED [UNANIMOUS] MOVER: David Haubert, Mayor SECONDER: Abe Gupta, Vice Mayor AYES: Haubert, Goel, Gupta, Hernandez, Biddle 9. Other Business By consensus, the City Council asked that there be a Team Building session. By consensus, the City Council directed Staff to take a look at the traffic issues in front of Quarry Lane School. By consensus, the City Council directed Staff to return with an item providing information on how the City of Dublin conducts code enforcement to prevent safety issues, such as fire. Mayor Haubert read a letter sent to the Mayor of Oakland, expressing the City of Dublin’s sadness and support to the City of Oakland in relation to the Ghost Ship warehouse fire in Oakland. By consensus, the City Council observed a moment of silence in honor of the victims and their families of the Ghost Ship warehouse fire in Oakland. 4.1.a Packet Pg. 20 At t a c h m e n t : D r a f t M i n u t e s o f t h e D e c e m b e r 6 , 2 0 1 6 R e g u l a r C i t y C o u n c i l M e e t i n g ( 1 2 7 2 : M i n u t e s o f t h e D e c e m b e r 6 , 2 0 1 6 S p e c i a l C i t y C o u n c i l DUBLIN CITY COUNCIL MINUTES 6 SPECIAL MEETING DECEMBER 6, 2016 10. Adjournment The meeting was adjourned at 6:29 p.m. in honor of Staff Sgt. Sean Diamond, and all of our fallen troops. Mayor ATTEST: ___________________________ City Clerk 4.1.a Packet Pg. 21 At t a c h m e n t : D r a f t M i n u t e s o f t h e D e c e m b e r 6 , 2 0 1 6 R e g u l a r C i t y C o u n c i l M e e t i n g ( 1 2 7 2 : M i n u t e s o f t h e D e c e m b e r 6 , 2 0 1 6 S p e c i a l C i t y C o u n c i l Page 1 of 5 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Sports Field Use Policy Update Prepared by: Andrew Freeman, Business Services Manager EXECUTIVE SUMMARY: The City Council will review and consider the adoption of the Sports Field Use Policy update and Memorandums of Understanding with Dublin Little League and Dublin United Soccer League as recommended by the Parks and Community Services Commission. STAFF RECOMMENDATION: Adopt the Sports Field Use Policy update and the Memorandums of Understanding with Dublin Little League and Dublin United Soccer League. FINANCIAL IMPACT: Financial impact will be minimal to negligible. Changes will be tracked for the initial cycle to review service and operational impacts. DESCRIPTION: On April 19, 2016, Staff presented an informational item to the City Council regarding the City’s Sports Field Use Policy and updates that Staff would like to make to align the Policy with the needs of today’s use. In particular, Staff recommended that the City change/simplify the number of user groups, increase the reservation lead time, and change the notification period for cancellations. The City Council agreed with the Staff recommendations and directed Staff to meet and work with local user groups on the changes before bringing proposed revisions to the Parks and Community Services Commission and the City Council. Subsequent to that meeting, Staff held various meetings and discussions with user groups to receive input on the changes. The input, along with Staff’s recommended actions, was presented to the Parks and Community Services Commission on November 14, 2016. 4.2 Packet Pg. 22 Page 2 of 5 Following is a summary of the proposed changes to the Policy: Changes to User Group Classifications To simplify access to City sport fields, Staff is recommending changes to user group requirements. These changes will clarify reservation access and enhance user convenience during the registration process. The table below represents the current and proposed user groups and field access requirements. Current User Group Classifications Proposed User Group Classifications Group 1 - Public Agencies-Agencies serving the City of Dublin including Alameda County, Dublin-San Ramon Services District, Dublin Unified School District. Group 2 - Dublin Sports League Organizations-Organized sports league groups: Youth Sport League Organization at least 75% Dublin Residents. Adult Sports League Organization at least 51% Dublin Residents. Group 3 - Dublin Chamber of Commerce, Dublin Charitable and Social Welfare Organization-Organized non-profit groups with current 501(c) 3 or 501 (c) 4 IRS status, whose membership is open to the public and whose primary purpose is to serve the Dublin community. The organization’s membership must be at least 51% Dublin residents. An organizational file must be completed on an annual basis to receive the priority and fees of this classification. Regional and National non-profit groups that do not meet the 51% resident membership requirement may submit a letter addressed to the Parks & Community Services Department that demonstrates the direct community benefit of the facility use. Such letter will require the approval of the City Manager or their designee. Group 4 - Individuals of Other Groups- Groups who do not meet the criteria listed above and/or activities such as games or practices, etc. a) Resident (individuals must reside or own property within Dublin Public Agencies-Agencies serving the City of Dublin including Alameda County, Dublin-San Ramon Services District, Dublin Unified School District etc. Dublin Sports League Organizations - Organized sports league groups: Youth Sport League Organization at least 75% Dublin Residents. Resident - Individuals residing or owning property within the Dublin City limits. Non-Profit Organizations - Organized nonprofit groups with current 501 (c) 3 or 501 (c) 4 status. A submitted and approved “Non-Profit Organization Verification Form” must be on file. Non-Resident - Individuals not residing within the Dublin City limits. Businesses use of field space/property with no related fee or charges including goods or services. Commercial - Businesses holding an event regardless of charging a fee and/or sale of goods or services. Individuals or Organizations whose events include a fee and/or the sales of goods or services. 4.2 Packet Pg. 23 Page 3 of 5 City Limits; Groups must have membership made up of at least 51% Dublin residents; current roster must be submitted with application) b) Non- Resident. Group 5 - Commercial Uses-Companies, groups or individuals whose practices, clinics, camps or games have an admission fee or include the sales of goods or services, including those contracted by any field lessees, regardless of classification; a) Resident (organization or individual must be located within the Dublin City Limits and have current City of Dublin Business License. If there is no company facility, person responsible for event must reside or own property within the Dublin City Limits). b) Non-Resident. User Group Reservation Priority Applying the proposed group categories and requirements is expected to streamline the rental review process without creating additional risk to the City or diminish field demand. The time-savings generated by this change will allow users more planning and implementation event time. The opportunity for more planning and implementation event time is represented in the table below. Current Priority User Group Reservation Proposed Priority User Group Reservation Group 1 and 2 - Reservations accepted up to six months in advance of requested dates of use. For use from March 1-July 15, Dublin Little League will have priority use of the baseball fields at Dublin Sports Grounds, Emerald Glen Park and Fallon Sports Park. For use from July 16- December 15, Dublin United Soccer League will have priority for use of the soccer field at Dublin Sports Grounds, Emerald Glen Park and Fallon Sports Park. Group 3 and Group 4 (Resident) - Reservations accepted four months in advance of requested dates of use. Group 4 (Non-Resident) and Group 5 - Reservations accepted two months in advance of requested dates of use. Dublin Sports League Organizations- Youth Sports 75% Residents - Reservations accepted in advance of all other user groups. Resident - Reservations accepted up to twelve (12) months in advance of requested dates of use. Non-Profit Organizations - Reservations accepted up to eleven (11) months in advance of requested dates of use. Non-Resident - Reservations accepted ten (10) months in advance of requested dates of use. Commercial - Reservations accepted up to nine (9) months in advance of requested dates of use. 4.2 Packet Pg. 24 Page 4 of 5 Under the proposed user group all users will gain at least four additional months to reserve field space. Staff also is recommending changes to the policy prohibit field users from subletting time to other groups, and the removal of casual use. Casual use, like all other field use, requires insurance coverage. Applying this requirement, this type of users will need to submit a field application under one of the six available user categories to access fields. The Sports Field Use Application and Sports Fields Use Procedures will be updated by Staff to match market conditions and manage field use related to insurance requirements, rental information, cancellations and payment schedules to maintain operational effectiveness. This flexibility will support the City’s competitiveness to maintain field access and keep fields usable. Policy and fee changes will require City Council review and approval. Staff will continue to use the current approved rates to charge users for field time until rate changes have been approved by City Council. The issue of cancellations communicated in the April 19, 2016 Staff Report is addressed in the proposed Memorandums of Understanding (MOUs) with Dublin Little League and Dublin United Soccer League shared in the next section. These two groups have a profound impact on field availability. By changing the reservation cancellation requirement with these two groups to 90 days, additional capacity is expected to be gained to support field access for other users. Changes to the Policy and the introduction of the MOUs were part of the November 14, 2016 Parks and Community Services Commission meeting. The Parks and Community Services Commission agreed with Staff’s proposed changes and the addition of the MOUs and is recommending them to the City Council. Memorandums of Understanding: Dublin Little League and Dublin United Soccer League In FY 2015-2016, sports field usage exceeded 16,100 hours. Over 85 percent of this field usage was generated by two users promoting youth sports. Currently, both user groups are accessing City fields under Group 2 Dublin Sports League Organizations (Youth) category. To sustain this level of youth access to City fields, Staff is recommending that the City enter into a Memorandums of Understanding (MOUs) with Dublin Little League and Dublin United Soccer League. With an approved MOU, the City and each Dublin Sports League Organizations will have an agreement on scheduled reservation periods, field maintenance expectations, concession stand practices, insurance requirements, tournament allowance per year, and safety for minors. The scheduled reservation periods in the MOUs will open more opportunities for other user groups to schedule field use. This opportunity is the result of requiring these specific groups to reserve space earlier and more accurately. Furthermore, adjustments to field reservations, including cancellations, have been set at 90 days, in order to free up field inventory than previously required. The increased reservation and cancellation lead time creates 4.2 Packet Pg. 25 Page 5 of 5 additional capacity for City fields to be booked by emerging youth groups and other users. These two groups will continue to be subject to adopted City field rates, rules, regulations and other pertinent City policies governing field use. The MOUs will help establish the baseline of collaboration in supporting youth services at City fields. Establishing future MOUs with additional youth sport organizations will be measured by youth participation, sustained service demand, meeting field u sage requirements, on- time payment history, local based operations (e.g., oversight of business and management within City limits) and other field service impacts such as concessions and maintenance. Both youth groups have agreed to the MOU terms. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of the Staff Report has been provided to Dublin Little League and Dublin United Soccer Leagues. ATTACHMENTS: 1. Sports Field Use Policy - Redlined 2. Sports Field Use Policy - Updated 3. Dublin Little League MOU 4. Dublin United Soccer League MOU 4.2 Packet Pg. 26 City of Dublin Sports Fields Use Policy The City of Dublin Sports Field Use Policy has several sports fields available for use by the community on a permit basis. The Sports Field Use Policy establishes the policies rules, regulations, procedures and fees governing use of City sports fields. Fields available for rental are at the following park locations*. Dublin Sports Grounds, located on Dublin Boulevard at Civic Plaza, includes: •FiveSix Baseball Fields (one lighted 90’, four 60’ and one lighted 50’/70’ four 60’ diamonds) •Six soccer/lacrosse fields (two lighted) •Two lighted softball fields Emerald Glen Park, located on Tassajara Road between Central Parkway and Gleason Drive, includes: •Four soccer fields •Three baseball fields (one 80’ and two 60’ diamonds) •One cricket field Fallon Sports Park, located on Lockhart Street between Central Parkway and Gleason Drive, includes: •Two 60’ baseball fields •Two lighted softball fields •Two lighted synthetic turf soccer/lacrosse fields Ted Fairfield Park, located at North Dublin Ranch Drive and Antone Way, includes: •One 60’ baseball field •One soccer field Practice Fields The following park locations have large grass areas that can be used as practice fields on evenings Monday through Thursday. The City reserves the right to amend the list of practice fiel ds as necessary: Kolb Park Passatempo Park Positano Hills Park Schaefer Ranch Park Definition of Use Organized Use – meeting any of the following conditions: (A) league games, practices, tournaments, clinics, instruction, special events; or other uses where a fee is charged for participation, (B) a rental application with more than three dates of use requested, (C) a rental application with more than one field requested. Casual Use – meeting the following conditions: three dates or less requested and only one field requested. Classification of Users Group 1. Public Agencies- (Agencies serving the City of Dublin including Alameda County, Dublin-San Ramon Services District, Dublin Unified School District, etc.) Group 2. Dublin Sports League Organizations- (Organized sports league groups with current IRS non-profit status, whose membership is open to the public. The organization’s membership must be as listed below: a)Youth Sports League Organizations – at least 75% Dublin residents. b)Adult Sports League Organizations – at least 51% Dublin residents. Group 3. Dublin Chamber of Commerce, Dublin Charitable and Social Welfare OrganizationsResident- individuals residing or owning property within the Dublin City limits. (Organized non-profit groups with current 501(c)(3) or 501(c)(4) IRS status, whose membership is open to the public and whose primary purpose is to serve the Dublin community. The organization’s membership must be at least 51% Dublin residents. An organizational file must be completed on an annual basis to receive the priority and fees of this classification. Regional and National non-profit groups that do not meet the 51% resident membership requirement may submit a letter addressed to the Parks & Community Services Department that demonstrates the 4.2.a Packet Pg. 27 At t a c h m e n t : 1 . S p o r t s F i e l d U s e P o l i c y - R e d l i n e d [ R e v i s i o n 1 ] ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) direct community benefit of the facility use. Such letters will require the approval of the City Manager or their designee.) Group 4. Individuals or Other GroupsNon-Profit Organizations- Organized nonprofit groups with current 501(c) 3 or 501(c) 4 status. The submission and approval of a “Non-Profit Organization Verification Form” must be on file with the City.(Groups who do not meet the criteria listed above and/or activities such as games or practices, etc.) a)Resident (Individuals must reside or own property within Dublin City Limits; Groups must have membership made up of at least 51% Dublin residents; current roster must be submitted with application) b)Non-Resident Non-Resident-Individuals not residing within the Dublin City limits. Group 5. Commercial- UsesBusinesses holding an event regardless of charging a fee and/or sale of goods or services. Individual or Organizations whose events include a fee and/or sale of goods or services. (Companies, groups or individuals whose practices, clinics, camps or games have an admission fee or include the sales of goods or services, including those contracted by any field lessees, regardless of classification) a) Resident (Organization or individual must be located within the Dublin City Limits and have current City of Dublin Business License. If there is no company facility, person responsible for event must reside or own property within the Dublin City Limits) b)Non-Resident Priority of User Groups Dublin Sports League Organization-Youth 75% Residents-Reservations accepted in advance of all other groups. Resident-Reservations accepted up to twelve (12) months in advance of requested use. Non-Profit Organizations-Reservations accepted up to eleven (11) months in advance of requested use. Non-Resident-Reservations accepted up to ten (10) months in advance of requested use. Commercial-Reservations accepted up to nine (9) months in advance of requested use. The City reserves the right to reschedule use to accommodate Dublin Sports League Organizations requiring specified use fields (cricket, 90’ baseball, synthetic turf). Group 1 and Group 2 - Reservations accepted up to six months in advance of requested dates of use. For use from March 1-July 15, Dublin Little League will have priority for use of the baseball fields at Dublin Sports Grounds, Emerald Glen Park and Fallon Sports Park. For use from July 16-December 15, Dublin United Soccer League will have priority for use of the soccer fields at Dublin Sports Grounds, Emerald Glen Park and Fallon Sports Park. Group 3 and Group 4 (Resident) - Reservations accepted four months in advance of requested dates of use. Group 4 (Non-Resident) and Group 5 - Reservations accepted two months in advance of requested dates of use. ADOPTED MARCH 6, 2012 SPORTS FIELD USE POLICYPage 1 of 5 4.2.a Packet Pg. 28 At t a c h m e n t : 1 . S p o r t s F i e l d U s e P o l i c y - R e d l i n e d [ R e v i s i o n 1 ] ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) City of Dublin Sports Fields Use Policy – Updated 2016 The City of Dublin Sports Field Use Policy establishes the policies governing use of City sport fields. Fields available for rental are at the following park locations*. Dublin Sports Grounds, located on Dublin Boulevard at Civic Plaza, includes: •Six Baseball Fields (one lighted 90’, four 60’ and one lighted 50’/70’ diamonds) •Six soccer/lacrosse fields (two lighted) •Two lighted softball fields Emerald Glen Park, located on Tassajara Road between Central Parkway and Gleason Drive, includes: •Four soccer fields •Three baseball fields (one 80’ and two 60’ diamonds) •One cricket field Fallon Sports Park, located on Lockhart Street between Central Parkway and Gleason Drive, includes: •Two 60’ baseball fields •Two lighted softball fields •Two lighted synthetic turf soccer/lacrosse fields Ted Fairfield Park, located at North Dublin Ranch Drive and Antone Way, includes: •One 60’ baseball field •One soccer field Practice Fields The following park locations have large grass areas that can be used as practice fields on evenings Monday through Thursday. The City reserves the right to amend the list of practice fiel ds as necessary: Kolb Park Passatempo Park Positano Hills Park Schaefer Ranch Park Definition of Use Organized Use – meeting any of the following conditions: (A) league games, practices, tournaments, clinics, instruction, special events; or other uses where a fee is charged for participation, (B) a rental application with more than three dates of use requested, (C) a rental application with more than one field requested. Classification of Users Public Agencies- Agencies serving the City of Dublin including Alameda County, Dublin-San Ramon Services District, Dublin Unified School District, etc. Dublin Sports League Organizations- Organized sports league groups with current IRS non-profit status, whose membership is open to the public. The organization’s membership must be as listed below: o Youth Sports League Organizations – at least 75% Dublin residents. Resident- individuals residing or owning property within the Dublin City limits. Non-Profit Organizations- Organized nonprofit groups with current 501(c) 3 or 501(c) 4 status. The submission and approval of a “Non-Profit Organization Verification Form” must be on file with the City. Non-Resident-Individuals not residing within the Dublin City limits. Commercial- Businesses holding an event regardless of charging a fee and/or sale of goods or services. Individual or Organizations whose events include a fee and/or sale of goods or services. 4.2.b Packet Pg. 29 At t a c h m e n t : 2 . S p o r t s F i e l d U s e P o l i c y - U p d a t e d ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) Priority of User Groups Dublin Sports League Organization-Youth 75% Residents-Reservations accepted in advance of all other groups. Resident-Reservations accepted up to twelve (12) months in advance of requested use. Non-Profit Organizations-Reservations accepted up to eleven (11) months in advance of requested use. Non-Resident-Reservations accepted up to ten (10) months in advance of requested use. Commercial-Reservations accepted up to nine (9) months in advance of requested use. 4.2.b Packet Pg. 30 At t a c h m e n t : 2 . S p o r t s F i e l d U s e P o l i c y - U p d a t e d ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.c Packet Pg. 31 At t a c h m e n t : 3 . D u b l i n L i t t l e L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.c Packet Pg. 32 At t a c h m e n t : 3 . D u b l i n L i t t l e L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.c Packet Pg. 33 At t a c h m e n t : 3 . D u b l i n L i t t l e L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.c Packet Pg. 34 At t a c h m e n t : 3 . D u b l i n L i t t l e L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.c Packet Pg. 35 At t a c h m e n t : 3 . D u b l i n L i t t l e L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.c Packet Pg. 36 At t a c h m e n t : 3 . D u b l i n L i t t l e L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.c Packet Pg. 37 At t a c h m e n t : 3 . D u b l i n L i t t l e L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.c Packet Pg. 38 At t a c h m e n t : 3 . D u b l i n L i t t l e L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.c Packet Pg. 39 At t a c h m e n t : 3 . D u b l i n L i t t l e L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.c Packet Pg. 40 At t a c h m e n t : 3 . D u b l i n L i t t l e L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.c Packet Pg. 41 At t a c h m e n t : 3 . D u b l i n L i t t l e L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.c Packet Pg. 42 At t a c h m e n t : 3 . D u b l i n L i t t l e L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.d Packet Pg. 43 At t a c h m e n t : 4 . D u b l i n U n i t e d S o c c e r L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.d Packet Pg. 44 At t a c h m e n t : 4 . D u b l i n U n i t e d S o c c e r L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.d Packet Pg. 45 At t a c h m e n t : 4 . D u b l i n U n i t e d S o c c e r L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.d Packet Pg. 46 At t a c h m e n t : 4 . D u b l i n U n i t e d S o c c e r L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.d Packet Pg. 47 At t a c h m e n t : 4 . D u b l i n U n i t e d S o c c e r L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.d Packet Pg. 48 At t a c h m e n t : 4 . D u b l i n U n i t e d S o c c e r L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.d Packet Pg. 49 At t a c h m e n t : 4 . D u b l i n U n i t e d S o c c e r L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.d Packet Pg. 50 At t a c h m e n t : 4 . D u b l i n U n i t e d S o c c e r L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.d Packet Pg. 51 At t a c h m e n t : 4 . D u b l i n U n i t e d S o c c e r L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.d Packet Pg. 52 At t a c h m e n t : 4 . D u b l i n U n i t e d S o c c e r L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.d Packet Pg. 53 At t a c h m e n t : 4 . D u b l i n U n i t e d S o c c e r L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) 4.2.d Packet Pg. 54 At t a c h m e n t : 4 . D u b l i n U n i t e d S o c c e r L e a g u e M O U ( 1 2 4 2 : S p o r t s F i e l d U s e P o l i c y U p d a t e ) Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Date/Time of Assembly Bill (AB) 1234 Ethics Training for City Officials Prepared by: Caroline P. Soto, City Clerk/Records Manager EXECUTIVE SUMMARY: Under Assembly Bill (AB) 1234, “local agency officials” must receive ethics training at least once every two years if the City provides compensation, salary, stipend or reimbursement for actual and necessary expenses to a member of a legislative body. The City will offer a mandatory Ethics Training session to all required City officials. STAFF RECOMMENDATION: Approve January 31, 2017 as the date for AB 1234 Ethics Training session for City officials or provide Staff with alternate direction. FINANCIAL IMPACT: None. DESCRIPTION: Under Assembly Bill (AB) 1234 passed in 2005 and now California Government Code 53235, “local agency officials” must receive ethics training at least once every two years if the City provides compensation, salary, stipend or reimbursement for actual and necessary expenses to a member of a legislative body. AB 1234 defines “local agency official” as: 1) any member of a local legislative body or elected official; and 2) any employee designated by a local legislative body to receive the training. As such, all members of the City Council, Planning Commission, Parks & Community Services Commission, Heritage & Cultural Arts Commission, Senior Center Advisory Committee and Youth Advisory Committee are mandated to receive ethics training. Additionally, City Staff determined by the City Council to receive mandatory ethics training include the City Manager, City Attorney, City Treasurer and those designated under the City’s Conflict of Interest Code (DMC 2.24.020), excluding consultants. Ethics training for the City’s elected and appointed officials was last offered on January 28, 2015. Therefore, this training must be completed by late January to meet 4.3 Packet Pg. 55 Page 2 of 2 the two-year time period set by AB 1234. Newly elected and appointed officials and newly designated City Staff must complete training within one year of election, appointment, or employment. Therefore, the City will offer this mandatory Ethics Training session to all required City officials on Tuesday, January 31, 2017, at 6:00 p.m. in the City’s Regional Meeting Room. The City’s contract law firm of Meyers Nave will conduct the training. Those local agency officials unable to attend the scheduled two -hour training session may access ethics training online and receive a certificate upon successful completion of the course, and within the specified time period set by AB 1234. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None required. ATTACHMENTS: None. 4.3 Packet Pg. 56 1673 None. Page 1 4.3.a Packet Pg. 57 At t a c h m e n t : N o n e . ( 1 2 4 9 : E t h i c s T r a i n i n g ) Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Amendment No. 2 to Consulting Services Agreement with Bellecci & Associates, Inc. for the Dublin Boulevard Improvements Project - Sierra Court/Civic Plaza to Dublin Court, Project No. ST1012 Prepared by: Michael Boitnott, Senior Civil Engineer EXECUTIVE SUMMARY: The City Council will consider approval of an amendment to the agreement with Bellecci & Associates to extend the agreement term for design and right-of-way acquisition services on the project, Dublin Boulevard Improvements – Sierra Court/Civic Plaza to Dublin Court (CIP No. ST1012). STAFF RECOMMENDATION: Adopt the Resolution Approving Amendment No. 2 to the Agreement with Bellecci & Associates, Inc. to Provide Consulting Services for the Dublin Boulevard Improvements - Sierra Court/Civic Plaza to Dublin Court, Project No. ST1012. FINANCIAL IMPACT: None. The amendment does not change the total compensation with the agreement. DESCRIPTION: On February 7, 2012, the City of Dublin entered into an Agreement with Bellecci & Associates, Inc. to perform preliminary engineering services for the Dublin Boulevard Improvement project from Sierra Court/Civic Plaza to Dublin Court under CIP No. ST1012. The City and Bellecci then agreed to amend the project scope on June 18, 2013 to include completing the 95% design package, the design of the Rule 20A Undergrounding project and the acquisition of necessary right-of-way for the proposed project. The overall improvements to Dublin Boulevard between Sierra Court/Civic Plaza and Dublin Court includes: undergrounding of overhead utilities, relocation of a Dublin San Ramon Service District sanitary sewer lift station; widening of travel lanes from five to six lanes; construction of bicycle lanes; new curb and gutter, driveway approaches, and 4.4 Packet Pg. 58 Page 2 of 2 sidewalks, modification to two traffic signals; reconfiguration of the Dublin Sports Grounds parking lot; enhancement of street landscaping, and right-of-way acquisition to accommodate the project improvements. Currently, the Public Works Department has completed the plans and specifications for the Rule 20A Undergrounding Utility District 2013 -1 project “Sierra Court to Dublin Court”, and are awaiting approval from the respective utility companies prior to soliciting bids for the project. City staff and the consultant have been coordinating closely with DSRSD and the utility companies on the project and this coor dination has taken more time than originally estimated prior to the first amendment to the consultant services agreement. In order to proceed with the project, the current agreement with Bellecci & Associates needs a second amendment. The amendment includes extending the term of the agreement to June 30, 2018. The amendment will also revise the invoicing terms and conflict of interest language to be consistent with the revised City’s Contract Services Policy. NOTICING REQUIREMENTS/PUBLIC OUTREACH: Copy of Staff Report was sent to Bellecci & Associates. ATTACHMENTS: 1. Resolution Approving Amendment No. 2 to the Agreement with Bellecci & Associates, Inc. 2. Exhibit A to the Resolution - Amendment No. 2 to Agreement 3. Consulting Services Agreement with Bellecci Associates, Inc. 4. Amendment No. 1 to the Agreement with Bellecci & Associates, Inc. 4.4 Packet Pg. 59 RESOLUTION NO. - 16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * APPROVING AMENDMENT NO. 2 TO THE AGREEMENT WITH BELLECCI & ASSOCIATES, INC. TO PROVIDE CONSULTING SERVICES FOR THE DUBLIN BOULEVARD IMPROVEMENTS - SIERRA COURT/CIVIC PLAZA TO DUBLIN COURT – CIP NO. ST1012 WHEREAS, on February 7, 2012, the City of Dublin entered into an Agreement with Bellecci & Associates, Inc. to perform preliminary engineering services for the Dublin Boulevard Improvement project from Sierra Court/Civic Plaza to Dublin Court under CIP No. ST1012; and WHEREAS, on June 18, 2013, the City Council of the City of Dublin adopted the project Mitigated Negative Declaration and approved the preliminary engineering plans for the Dublin Boulevard Improvements project from Sierra Court/Civic Plaza to Dublin Court, and WHEREAS, on October 15, 2013, the parties entered into Amendment No. 1 expanding the scope to include completion of the 95% design package, design for the Rule 20A Undergrounding project, and acquisition of necessary right-of-way for the proposed project; and WHEREAS, the City desires to amend Bellecci & Associates’ existing Agreement to complete the abovementioned tasks. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approves the Amendment No.2 to the Agreement with Bellecci & Associates, Inc., attached hereto as Exhibit A, for the Dublin Boulevard Improvements – Sierra Court/Civic Plaza to Dublin Court (CIP No. ST1012). BE IT FURTHER RESOLVED that the City Manager is authorized to execute Amendment No. 2 to the Agreement. PASSED, APPROVED AND ADOPTED this 20th day of December, 2016, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________________ Mayor ATTEST: __________________________________ City Clerk 4.4.a Packet Pg. 60 At t a c h m e n t : 1 . R e s o l u t i o n A p p r o v i n g A m e n d m e n t N o . 2 t o t h e A g r e e m e n t w i t h B e l l e c c i & A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s Exhibit A Amendment #2 To Consultant Services Agreement between City of Dublin and Bellecci & Associates EXHIBIT A AMENDMENT NO. 2 TO THE CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND BELLECCI & ASSOCIATES FOR THE DUBLIN BOULEVARD IMPROVEMENTS - SIERRA COURT/CIVIC PLAZA TO DUBLIN COURT – CIP NO. ST1012 WHEREAS, on February 7, 2012, the City of Dublin (hereinafter referred to as "CITY") and BELLECCI & ASSOCIATES (hereinafter referred to as "CONSULTANT") entered into a Consulting Services Agreement to perform preliminary engineering services for the Dublin Boulevard Improvements project from Sierra Court/Civic Plaza to Dublin Court (hereinafter referred to as the “AGREEMENT”); and WHEREAS, on October 15, 2013, the CITY and CONSULTANT entered into Amendment No. 1 expanding the scope to include completion of the 95% design package, design for the Rule 20A Undergrounding project, and acquisition of necessary right-of-way for the proposed project; and WHEREAS, on December 20, 2016 the CITY and CONSULTANT now wish to amend the Agreement to extend the term of the agreement, amend invoicing terms and to amend conflict of interest language. NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, the AGREEMENT is amended as follows: 1) Section 1.1 Term of Services shall be rescinded in its entirety and replaced with the following: 1.1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2018, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8. 2) Section 2.1 Invoices shall be rescinded in its entirety and replaced with the following: 2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No individual performing work under this Contract shall be more than 2,000 4.4.b Packet Pg. 61 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - A m e n d m e n t N o . 2 t o A g r e e m e n t ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) Exhibit A Amendment #2 To Consultant Services Agreement between City of Dublin and Bellecci & Associates hours in a fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices shall contain the following information:  Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;  The beginning and ending dates of the billing period;  A copy of the applicable time entries or time sheets shall be submitted showing the following: o Daily logs of total hours worked by each individual performing work under this Contract o Hours must be logged in increments of tenths of an hour or quarter hours o If this Contract covers multiple projects, all hours must also be logged by project assignment o A brief description of the work, and each reimbursable expense  A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;  The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A;  The Consultant’s signature. 3) Paragraph 10.7 Conflict of Interest shall be rescinded in its entirety and replaced with the following: 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. 4.4.b Packet Pg. 62 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - A m e n d m e n t N o . 2 t o A g r e e m e n t ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) Exhibit A Amendment #2 To Consultant Services Agreement between City of Dublin and Bellecci & Associates Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California. Principals and those performing work for City of Dublin may be required to submit a California Fair Political Practices Commission (FPPC) Form 700: Statement of Economic Interests documenting potential financial conflicts of interest. For additional information, proposers should refer to the FPPC website at www.fppc.ca.gov/index.php?id=500. 4) Except to the extent inconsistent with this Second Amendment, the Parties ratify and confirm all of the terms and conditions of the AGREEMENT. 4.4.b Packet Pg. 63 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - A m e n d m e n t N o . 2 t o A g r e e m e n t ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) Exhibit A Amendment #2 To Consultant Services Agreement between City of Dublin and Bellecci & Associates IN WITNESS WHEREOF, the parties hereto have caused this Second Amendment to be executed as of the date and year first above written. CITY OF DUBLIN Dated: ___________ __ By: __________________________ Christopher L. Foss, City Manager ATTEST: By: Caroline Soto, City Clerk BELLECCI & ASSOCIATES Dated: By: _____________________________ Frank Bellecci, Principal in Charge 4.4.b Packet Pg. 64 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - A m e n d m e n t N o . 2 t o A g r e e m e n t ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.c Packet Pg. 65 At t a c h m e n t : 3 . C o n s u l t i n g S e r v i c e s A g r e e m e n t w i t h B e l l e c c i A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.c Packet Pg. 66 At t a c h m e n t : 3 . C o n s u l t i n g S e r v i c e s A g r e e m e n t w i t h B e l l e c c i A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.c Packet Pg. 67 At t a c h m e n t : 3 . C o n s u l t i n g S e r v i c e s A g r e e m e n t w i t h B e l l e c c i A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.c Packet Pg. 68 At t a c h m e n t : 3 . C o n s u l t i n g S e r v i c e s A g r e e m e n t w i t h B e l l e c c i A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.c Packet Pg. 69 At t a c h m e n t : 3 . C o n s u l t i n g S e r v i c e s A g r e e m e n t w i t h B e l l e c c i A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.c Packet Pg. 70 At t a c h m e n t : 3 . C o n s u l t i n g S e r v i c e s A g r e e m e n t w i t h B e l l e c c i A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.c Packet Pg. 71 At t a c h m e n t : 3 . C o n s u l t i n g S e r v i c e s A g r e e m e n t w i t h B e l l e c c i A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.c Packet Pg. 72 At t a c h m e n t : 3 . C o n s u l t i n g S e r v i c e s A g r e e m e n t w i t h B e l l e c c i A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.c Packet Pg. 73 At t a c h m e n t : 3 . C o n s u l t i n g S e r v i c e s A g r e e m e n t w i t h B e l l e c c i A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.c Packet Pg. 74 At t a c h m e n t : 3 . C o n s u l t i n g S e r v i c e s A g r e e m e n t w i t h B e l l e c c i A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.c Packet Pg. 75 At t a c h m e n t : 3 . C o n s u l t i n g S e r v i c e s A g r e e m e n t w i t h B e l l e c c i A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.c Packet Pg. 76 At t a c h m e n t : 3 . C o n s u l t i n g S e r v i c e s A g r e e m e n t w i t h B e l l e c c i A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.c Packet Pg. 77 At t a c h m e n t : 3 . C o n s u l t i n g S e r v i c e s A g r e e m e n t w i t h B e l l e c c i A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.c Packet Pg. 78 At t a c h m e n t : 3 . C o n s u l t i n g S e r v i c e s A g r e e m e n t w i t h B e l l e c c i A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.c Packet Pg. 79 At t a c h m e n t : 3 . C o n s u l t i n g S e r v i c e s A g r e e m e n t w i t h B e l l e c c i A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.c Packet Pg. 80 At t a c h m e n t : 3 . C o n s u l t i n g S e r v i c e s A g r e e m e n t w i t h B e l l e c c i A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.c Packet Pg. 81 At t a c h m e n t : 3 . C o n s u l t i n g S e r v i c e s A g r e e m e n t w i t h B e l l e c c i A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.c Packet Pg. 82 At t a c h m e n t : 3 . C o n s u l t i n g S e r v i c e s A g r e e m e n t w i t h B e l l e c c i A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.c Packet Pg. 83 At t a c h m e n t : 3 . C o n s u l t i n g S e r v i c e s A g r e e m e n t w i t h B e l l e c c i A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.c Packet Pg. 84 At t a c h m e n t : 3 . C o n s u l t i n g S e r v i c e s A g r e e m e n t w i t h B e l l e c c i A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.c Packet Pg. 85 At t a c h m e n t : 3 . C o n s u l t i n g S e r v i c e s A g r e e m e n t w i t h B e l l e c c i A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & A s s o c i a t e s A m e n d m e n t ) 4.4.d Packet Pg. 86 At t a c h m e n t : 4 . A m e n d m e n t N o . 1 t o t h e A g r e e m e n t w i t h B e l l e c c i & A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & 4.4.d Packet Pg. 87 At t a c h m e n t : 4 . A m e n d m e n t N o . 1 t o t h e A g r e e m e n t w i t h B e l l e c c i & A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & 4.4.d Packet Pg. 88 At t a c h m e n t : 4 . A m e n d m e n t N o . 1 t o t h e A g r e e m e n t w i t h B e l l e c c i & A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & 4.4.d Packet Pg. 89 At t a c h m e n t : 4 . A m e n d m e n t N o . 1 t o t h e A g r e e m e n t w i t h B e l l e c c i & A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & 4.4.d Packet Pg. 90 At t a c h m e n t : 4 . A m e n d m e n t N o . 1 t o t h e A g r e e m e n t w i t h B e l l e c c i & A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & 4.4.d Packet Pg. 91 At t a c h m e n t : 4 . A m e n d m e n t N o . 1 t o t h e A g r e e m e n t w i t h B e l l e c c i & A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & 4.4.d Packet Pg. 92 At t a c h m e n t : 4 . A m e n d m e n t N o . 1 t o t h e A g r e e m e n t w i t h B e l l e c c i & A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & 4.4.d Packet Pg. 93 At t a c h m e n t : 4 . A m e n d m e n t N o . 1 t o t h e A g r e e m e n t w i t h B e l l e c c i & A s s o c i a t e s , I n c . ( 1 2 5 1 : B e l l e c c i & Page 1 of 3 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Master Fee Schedule Amendment - The Wave at Emerald Glen Park Prepared by: Micki Cronin, Assistant Director of Parks and Community Services EXECUTIVE SUMMARY: The City Council will consider the adoption of the fees for The Wave at the Emerald Glen Park, as reviewed and recommended by Parks and Community Services Commission at their last regular meeting. Adoption of the fees requires an amendment to the Master Fee Schedule. STAFF RECOMMENDATION: Adopt the Resolution Amending the Master Fee Schedule for Fees at The Wave at Emerald Glen Park. FINANCIAL IMPACT: The proposed pricing included in this report was developed to support revenue and expenditure assumptions for the new facility in the approved Fiscal Year 2016-17 Budget. It is estimated that The Wave at Emerald Glen Park will require a $1.0 million subsidy during the first year of operation. The goal is to reduce this subsidy through operational planning and programming adjustments within 18 to 24 months of operations. DESCRIPTION: On October 18, 2016, the City Council received a report on the proposed fees for The Wave at Emerald Glen Park. The City Council directed Staff to bring the proposed fee structure to the Parks and Community Services Commission for their review and recommendation. On November 14, 2016, the Parks and Community Services Commission reviewed the proposed fees and provided its recommendation for the City Council to adopt the fees as proposed. The vote to recommend was 4-1. 4.5 Packet Pg. 94 Page 2 of 3 Following are the fees being proposed by Staff and being recommended by the Commission. It should be noted that the fees proposed to the City Council in October have not changed. Admission Fees Full Day (11 AM - 6 PM) Range Proposed 2017 Resident Fee Proposed 2017 Non-Resident Fee Under 40" $11 - $20 $13 $15 Over 40" $13 - $26 $15 $17 Group Prices (25+) $8 - $18 $12 $12 Afternoon/Partial Day (3 PM - 6 PM) Range Proposed 2017 Resident Fee Proposed 2017 Non-Resident Fee Under 40" $9 - $16 $11 $13 Over 40" $10 - $18 $13 $15 Group Prices $7 - $15 $10 $10 Although no specific promotions are currently identified, the admission range sets the limits for admission charged and will inform price-setting for special events and promotions. Rental Fees Shaded Space Rentals Not to Exceed* Proposed 2017 Fee Cabanas (3) 10’x10’ structure with privacy screening, patio furniture & cooler $100 $60 Group Picnic Areas (5) shaded areas with picnic benches seating 50 $150 $100 Luxury Lounges (10+) Portable shaded coverings with two lounges & cooler $75 $40 * Based on day and time of use, these fees could be discounted. Facility Rental Fees Amenity Per Hour Range Proposed 2017 Hourly Rental Prices Competition Pool, Natatorium, Children’s Play Pool and Waterslide Tower $1,200 - $1,750 Residents $1,200 / Non-Residents $1,440 Non-Profits $1,200 / Commercial $1,750 Children's Play Pool $330 - $500 Residents $330 / Non-Residents $400 Non-Profits $330 / Commercial $500 Lower Level of Tower $380 - $560 Residents $380 / Non-Residents $460 Non-Profits $380 / Commercial $560 Full Waterslide Tower $450 - $680 Residents $450 / Non-Residents $540 Non-Profits $450 / Commercial $680 4.5 Packet Pg. 95 Page 3 of 3 Natatorium Rental $280 - $410 Residents $280 / Non-Residents $340 Non-Profits $280 / Commercial $410 Competition Pool Rental (during normal business hours) $280 - $410 Residents $280 / Non-Residents $340 Non-Profits $280 / Commercial $410 Other Amenities and Services Per Hour Range Proposed 2017 Hourly Rental Prices Community Room Rental $170 - $260 Residents $170 / Non-Residents $200 Non-Profits $170 / Commercial $260 Picnic Area Rental (added to other rental) $25 Add-On Amenity, Flat $25/hr fee Additional Staff $30 Add-On Staffing Charge where appropriate, Flat $30/hr fee Amenity Charge/Additional Set- Up Fee $50 per item Add-On Facility Use Fee where appropriate for use of amenities such as PA, Scoreboard, Water Polo Configuration, or other recreational amenities not included in standard rental fees Program (Recreation) Fees Program Fees Range 2017 Proposed Fee Youth Swimming Lessons (per class rate) $13 - $20 $14 Pre-school Swimming Lessons (per class rate) $18 - $35 $20 Semi-Private Swimming Lessons (per class rate) $35 - $60 $35 Private Swimming Lessons (per class rate) $60 - $80 $55 Lap Swim/Water Walking $4 - $8 $6 Attachment 1 is the resolution adopting these fees, and Attachment 2 is the Master Fee Schedule updated to include the items in this report (see pages 17 and 23 -24). These fees will then be adjusted annually as part of the update to the Master Fee Schedule in June, in accordance with the Pricing Policy for Parks and Community Services Programs, Facilities, and Field Use. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Resolution Amending the Master Fee Schedule for Fees for The Wave at Emerald Glen Park 2. Exhibit A to the Resolution - Master Fee Schedule 4.5 Packet Pg. 96 ATTACHMENT 1 RESOLUTION NO. XX - 16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * AMENDING THE MASTER FEE SCHEDULE TO INCLUDE FEES FOR THE WAVE AT EMERALD GLEN PARK WHEREAS, the California Constitution authorizes local government to recover the reasonable costs of providing services; and WHEREAS, the City processes various permits, applications, and licenses, and offers various recreational program and facility rental opportunities; and WHEREAS, on September 4, 2012, the City Council approved Resolution 160-12 Establishing a User Fee Cost Recover Policy that specifies annual adjustments to fees for services provided by the City; and WHEREAS, on June 21, 2016, the City Council reviewed and approved the FY 2016-17 Updated Master Fee Schedule, and adopted the Pricing Policy for Parks and Community Services Programs, Facilities, and Field Use; and WHEREAS, with the opening of The Wave at Emerald Glen, the City will offer new aquatic, recreational and facility rental opportunities to the community; and WHEREAS, the pricing structure for City programs, activities, and rentals at The Wave at Emerald Glen was reviewed by the Parks and Recreation Commission on November 14, 2016, and subsequently reviewed by the City Council on December 20, 2016. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin amends the updated Master Fee Schedule attached hereto as Exhibit A to include pricing for City programs, activities, and rentals at The Wave at Emerald Glen. BE IT FURTHER RESOLVED that the new fees related to The Wave identified in said Master Fee Schedule shall be effective beginning at the adoption of this resolution, and shall be adjusted with the annual adoption of the Master Fee Schedule according to the Pricing Policy for Parks and Community Services Programs, Facilities, and Field Use adopted by the City Council on June 21, 2016. PASSED, APPROVED AND ADOPTED this 20th day of December, 2016, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ 4.5.a Packet Pg. 97 At t a c h m e n t : 1 . R e s o l u t i o n A m e n d i n g t h e M a s t e r F e e S c h e d u l e f o r F e e s f o r T h e W a v e a t E m e r a l d G l e n P a r k ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e ATTACHMENT 1 Mayor ATTEST: _________________________________ City Clerk 4.5.a Packet Pg. 98 At t a c h m e n t : 1 . R e s o l u t i o n A m e n d i n g t h e M a s t e r F e e S c h e d u l e f o r F e e s f o r T h e W a v e a t E m e r a l d G l e n P a r k ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e CI T Y O F D U B L I N M A S T E R F E E S C H E D U L E , 2 0 1 6 - 1 7 R e v i s e d 1 2 / 2 0 / 1 6 EXHIBIT A Ad j u s t e d b y C P I c h a n g e , D e c 2 0 1 4 - D e c 2 0 1 5 ( + 3 . 2 % ) # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 Se c t i o n 1 . 0 : G e n e r a l & A d m i n i s t r a t i v e 12 0 P h o t o c o p i e s – ( f i r s t p a g e o r 1 - p a g e d o c u m e n t ) Re p r o d u c t i o n o f d o c u m e n t s / c o s t f o r f i r s t p a g e $1 . 0 0 * $1.00* 12 1 P h o t o c o p i e s – ( e a c h a d d i t i o n a l p a g e ) Re p r o d u c t i o n o f d o c u m e n t s / c o s t p e r p a g e a f t e r f i r s t p a g e $0 . 1 0 * $0.10* 12 2 M a i l i n g o f p h o t o c o p i e s Do c u m e n t s w h e r e a p h y s i c a l c o p y i s r e q u e s t e d t o b e m a i l e d / p e r m a i l i n g A c t u a l P o s t a g e A c t u a l P o s t a g e 12 3 R e t r i e v a l o f p u b l i c d o c u m e n t s (I n f o O n l y - E s t a b l i s h e d b y S t a t e L a w ) C o s t s i n c u r r e d f o r l o c a t i n g o r co l l e c t i n g r e c o r d s / s t a f f t i m e No C h a r g e – I s i n c l u d e d i n pe r p a g e c o s t No Charge – Is included in per page cost 12 4 C o p i e s o f P o l i t i c a l R e f o r m A c t 1 9 7 4 D o c u m e n t s ( C a G o v t C o d e 8 1 0 0 8 ) (I n f o O n l y - E s t a b l i s h e d b y S t a t e L a w ) , a n y r e l a t e d d o c u m e n t s / p e r p a g e $0 . 1 0 * $0.10* 12 5 P o l i t i c a l R e f o r m A c t R e t r i e v a l ( C a G o v t C o d e 8 1 0 0 8 ) (I n f o O n l y - Es t a b l i s h e d b y S t a t e L a w ) - r e t r i e v a l o f d o c u m e n t s o v e r 5 y e a r s ol d / p e r r e q u e s t i n c l u d e s m u l t i p l e d o c u m e n t s r e q u e s t e d a t t h e s a m e t i m e $5 . 0 0 * * $5.00** 12 6 B o u n d d o c u m e n t s , r e p o r t s i n c l u d i n g B u d g e t ; C A F R ; e t c . Ge n e r a l d o c u m e n t s w h i c h s h a l l n o t e x c e e d t h e c o m b i n e d c o s t i f t h e p e r pa g e r a t e i n # 1 2 0 i s u s e d / p e r d o c u m e n t No t t o e x c e e d a c t u a l c o s t – A s d e t e r m i n e d b y C i t y Ma n a g e r o r d e s i g n e e Not to exceed actual cost – As determined by City Manager or designee Sp e c i a l C o p i e s : · P l a n s a n d S p e c i f i c a t i o n s F o r C o n s t r u c t i o n · M a p s · A e r i a l P h o t o g r a p h s 12 8 G e n e r a l O v e r h e a d Un l e s s d e f i n e d e l s e w h e r e G e n e r a l C i t y O v e r h e a d t o b e u s e d f o r d e v e l o p i n g eq u i v a l e n t f e e s a n d c h a r g e s / a p p l i e d t o a c t u a l c o s t s 44 . 0 % * 44.0%* 12 9 E q u i v a l e n t F e e s a n d C h a r g e s Fe e s f o r s e r v i c e s o r c o s t s n o t e x p l i c i t l y l i s t e d i n a n y s e c t i o n i n t h e M a s t e r Fe e S c h e d u l e / C a s e b y c a s e b a s i s , m a y i n c l u d e : s t a f f c o s t s ; c o n t r a c t o r / co n s u l t a n t c o s t s ; r e i m b u r s a b l e e x p e n s e s ; g e n e r a l o v e r h e a d . As d e t e r m i n e d b y C i t y Ma n a g e r o r d e s i g n e e ba s e d o n a c t u a l c o s t s a n d ra t e s p l u s g e n e r a l ov e r h e a d As determined by City Manager or designee based on actual costs and rates plus general overhead Se c t i o n 1 . 1 : F i n a n c e / B u s i n e s s L i c e n s e 16 0 F i r s t R e t u r n e d C h e c k F e e ( C a . C i v i l C o d e 1 7 1 9 ( a ) ( 1 ) (I n f o O n l y - Es t a b l i s h e d b y S t a t e L a w ) P a y m e n t s r e c e i v e d v i a c h e c k w h e n th e p a y m e n t i s d e c l i n e d i s d e c l i n e d b y t h e b a n k / p e r c h e c k $2 5 . 0 0 Se t b y S t a t e L a w * * $25.00 Set by State Law** 16 1 S u b s e q u e n t R e t u r n e d C h e c k F e e ( C a . C i v i l C o d e 1 7 1 9 ( a ) ( 1 ) (I n f o O n l y - Es t a b l i s h e d b y S t a t e L a w ) P a y m e n t s r e c e i v e d v i a c h e c k w h e n th e p a y m e n t i s d e c l i n e d i s d e c l i n e d b y t h e b a n k / p e r c h e c k a f t e r f i r s t $3 5 . 0 0 Se t B y S t a t e L a w * * $35.00 Set By State Law**Not to exceed actual cost – As determined by City Manager or designee 12 7 Co n s t r u c t i o n p r o j e c t p l a n s a n d s p e c i f i c a t i o n s ; m a p s ; m a y i n c l u d e o v e r s i z e d pa g e s / p e r d o c u m e n t No t t o e x c e e d a c t u a l c o s t – A s d e t e r m i n e d b y C i t y Ma n a g e r o r d e s i g n e e *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 1 o f 2 6 Exhibit A4.5.b Packet Pg. 99 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 16 2 An n u a l B u s i n e s s R e g i s t r a t i o n ( L i c e n s e ) D u b l i n M u n i c i p a l C o d e C h a p t e r 4. 0 4 . 2 5 0 ( A ) (I n f o O n l y - Es t a b l i s h e d b y C i t y O r d / C o d e ) A n n u a l B u s i n e s s L i c e n s e / p e r bu s i n e s s $5 0 . 0 0 * * $ 5 0 . 0 0 * * 16 3 Pr o r a t e d A n n u a l B u s i n e s s R e g i s t r a t i o n ( L i c e n s e ) D u b l i n M u n i c i p a l C o d e Ch a p t e r 4 . 0 4 . 2 6 0 (In f o O n l y - Es t a b l i s h e d b y C i t y O r d / C o d e ) C o d e p r o v i d e s f o r l e s s t h a n a f u l l ca l e n d a r y e a r , r e g i s t r a t i o n f e e s h a l l b e p r o r a t e d o n a m o n t h l y b a s i s / v a r i e s ba s e d o n m o n t h s r e m a i n i n g Pe r C o d e * * P e r C o d e * * 16 4 It i n e r a n t B u s i n e s s R e g i s t r a t i o n ( L i c e n s e ) D u b l i n M u n i c i p a l C o d e C h a p t e r 4. 0 4 . 2 5 0 ( B ) (I n f o O n l y - E s t a b l i s h e d b y C i t y O r d / C o d e ) D a i l y t o a m a x i m u m o f 5 d a y s / pe r d a y $1 0 . 0 0 / d a y – M a x . $ 5 0 . 0 0 pe r y e a r * * $10.00/ day – Max. $50.00 per year** 16 5 Te m p o r a r y B u s i n e s s R e g i s t r a t i o n ( L i c e n s e ) D u b l i n M u n i c i p a l C o d e Ch a p t e r 4 . 0 4 . 2 5 0 ( C ) (I n f o O n l y - Es t a b l i s h e d b y C i t y O r d / C o d e ) T e m p o r a r y p l a c e s o f s a l e / d a i l y $ 1 0 . 0 0 / d a y * * $ 1 0 . 0 0 / d a y * * 16 6 Ma s t e r B u s i n e s s R e g i s t r a t i o n ( L i c e n s e ) D u b l i n M u n i c i p a l C o d e C h a p t e r 4. 0 4 . 2 5 0 ( D ) (I n f o O n l y - E s t a b l i s h e d b y C i t y O r d / C o d e ) M a s t e r l i c e n s e f o r o r g a n i z e r / pe r p e r m i t t e d e v e n t $5 0 . 0 0 * * $ 5 0 . 0 0 * * 16 7 B u s i n e s s L i c e n s e T r a n s f e r D u b l i n M u n i c i p a l C o d e C h a p t e r 4 . 0 4 . 2 8 0 (I n f o O n l y - E s t a b l i s h e d b y C i t y O r d / C o d e ) T r a n s f e r i s s u b s t a n t i a l l y s i m i l a r to t h e o w n e r s h i p e x i s t i n g b e f o r e t h e t r a n s f e r / p e r t r a n s f e r $5 . 0 0 * * $ 5 . 0 0 * * 16 8 D u p l i c a t e B u s i n e s s L i c e n s e D u b l i n M u n i c i p a l C o d e C h a p t e r 4 . 0 4 . 2 9 0 (I n f o O n l y - Es t a b l i s h e d b y C i t y O r d / C o d e ) R e p l a c e a n y l i c e n s e p r e v i o u s l y is s u e d l i c e n s e $5 . 0 0 * * $ 5 . 0 0 * * 16 9 C o n t r a c t R e t e n t i o n E s c r o w F e e Co n t r a c t o r s m a y e l e c t t o h a v e r e t e n t i o n a m o u n t s p a i d t o a t h i r d p a r t y es c r o w / p e r p a y m e n t $2 4 . 0 0 $ 2 4 . 0 0 Se c t i o n 1 . 2 : A d m i n i s t r a t i v e F e e s - I m p a c t F e e C r e d i t A g r e e m e n t A d m i n i s t r a t i o n 40 1 O r i g i n a l a g r e e m e n t t o e s t a b l i s h a P a r k L a n d C r e d i t De v e l o p e r s w h o d e d i c a t e e x c e s s p a r k l a n d a n d r e c e i v e a C r e d i t a g a i n s t fu t u r e f e e s / p e r a g r e e m e n t $5 8 0 . 0 0 $ 6 0 3 . 0 0 40 2 T r a n s f e r a g r e e m e n t F o r P a r k L a n d C r e d i t s Tr a n s f e r s t h e r i g h t s t o a l l o r a p o r t i o n o f t h e c r e d i t s t o a d i f f e r e n t p a r t y / pe r a g r e e m e n t $2 3 8 . 0 0 $ 2 4 6 . 0 0 40 3 O r i g i n a l a g r e e m e n t t o e s t a b l i s h a T r a f f i c I m p a c t F e e C r e d i t De v e l o p e r s w h o d e d i c a t e e x c e s s s t r e e t r i g h t o f w a y a n d / o r c o n s t r u c t im p r o v e m e n t s a n d r e c e i v e a C r e d i t a g a i n s t f u t u r e f e e s / p e r a g r e e m e n t $7 6 3 . 0 0 $ 7 8 8 . 0 0 40 4 T r a n s f e r a g r e e m e n t F o r T r a f f i c I m p a c t F e e C r e d i t s Tr a n s f e r s t h e r i g h t s t o a l l o r a p o r t i o n o f t h e c r e d i t s t o a d i f f e r e n t p a r t y / pe r a g r e e m e n t $4 3 4 . 0 0 $ 4 4 8 . 0 0 40 5 O r i g i n a l A g r e e m e n t t o e s t a b l i s h a F i r e I m p a c t F e e C r e d i t De v e l o p e r s w h o d e d i c a t e F i r e F a c i l i t i e s a n d r e c e i v e a C r e d i t a g a i n s t f u t u r e fe e s / p e r a g r e e m e n t $7 6 3 . 0 0 $ 7 8 8 . 0 0 40 6 T r a n s f e r a g r e e m e n t f o r F i r e I m p a c t F e e C r e d i t s Tr a n s f e r s t h e r i g h t s t o a l l o r a p o r t i o n o f t h e c r e d i t s t o a d i f f e r e n t p a r t y / pe r a g r e e m e n t $4 3 4 . 0 0 $ 4 4 8 . 0 0 40 7 O r i g i n a l A g r e e m e n t t o e s t a b l i s h A f f o r d a b l e U n i t C r e d i t De v e l o p e r w h o b u i l t A f f o r d a b l e H o u s i n g U n i t s i n e x c e s s o f t h e r e q u i r e d un i t s p e r I n c l u s i o n a r y H o u s i n g P o l i c y $5 8 4 . 0 0 $ 6 0 3 . 0 0 40 8 I m p a c t F e e A n n u a l S t a t e m e n t F e e D e v e l o p e r s w h o r e c e i v e / r e q u e s t a n n u a l s t a t e m e n t s f o r c r e d i t b a l a n c e $ 5 0 . 0 0 $ 5 1 . 0 0 Se c t i o n 2 . 0 : P o l i c e S e r v i c e s - G e n e r a l ( F i n g e r p r i n t s / R e c o r d s / V e h i c l e s / D e v e l o p m e n t ) 20 1 L i v e s c a n ( F i n g e r p r i n t s ) Fi n g e r p r i n t i n g / p e r a p p l i c a t i o n $4 5 . 0 0 $ 4 7 . 0 0 20 2 F i n g e r p r i n t C a r d Ca r d / n o n - e l e c t r o n i c p r i n t s $4 6 . 0 0 $ 4 7 . 0 0 20 3 P o l i c e R e p o r t / I n s p e c t i o n V e r i f i c a t i o n A u t h o r i z e d r e l e a s e o f a c o p y o f a P o l i c e R e p o r t / p e r r e p o r t $5 . 0 0 F l a t * $5.00 Flat* 20 4 Re c o r d s S u b p o e n a ( S u b p o e n a D u c e s T e c u m ) C a . G o v t C o d e 6 2 5 4 ( f ) ( 1 ) an d ( 2 ) (I n f o O n l y - E s t a b l i s h e d b y S t a t e L a w ) R e s p o n s e t o s u b p o e n a / p e r s u p o e n a $ 1 5 . 0 0 * * $15.00** 20 5 R e c o r d s s u b p o e n a : p h o t o s s a v e d t o C D Du p l i c a t i o n o f p h o t o r e c o r d s / p e r C D $6 4 . 0 0 $67.00 *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 2 o f 2 6 Exhibit A4.5.b Packet Pg. 100 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 20 6 V i s a L e t t e r Pr e p a r a t i o n o f a V i s a l e t t e r r e q u e s t e d f o r f o r e i g n t r a v e l / p e r l e t t e r $ 5 3 . 0 0 $ 5 5 . 0 0 20 7 C h i l d S a f e t y S e a t I n s p e c t i o n ( N o n - R e s i d e n t ) In s p e c t i o n o f t h e i n s t a l l a t i o n o f c h i l d s a f e t y S e a t f o r n o n - r e s i d e n t s / p e r in s p e c t i o n ( P o l i c e C h i e f m a y w a i v e i f p a r t o f r e g i o n a l e v e n t ) $2 6 . 0 0 $ 2 7 . 0 0 20 8 F i x - I t T i c k e t S i g n - O f f Si g n - o f f o n t i c k e t n o t i s s u e d b y D u b l i n P o l i c e S e r v i c e s / p e r c i t a t i o n $ 1 0 . 0 0 * $ 1 0 . 0 0 * 20 9 R e p o s s e s s e d V e h i c l e R e l e a s e Pr o c e s s a n d p r o v i d e r e l e a s e d o c u m e n t / p e r r e l e a s e $ 2 0 . 0 0 $ 2 1 . 0 0 21 0 T o w e d / S t o r e d V e h i c l e R e l e a s e Pr o v i d e r e l e a s e d o c u m e n t a t i o n f o r t o w e d a n d / o r s t o r e d v e h i c l e / p e r ve h i c l e $1 4 4 . 0 0 $149.00 Se c t i o n 2 . 1 : P o l i c e S e r v i c e s - P e r m i t s 22 0 A l c o h o l B e v e r a g e C o n t r o l ( A B C ) – O n e D a y P e r m i t Is s u a n c e o f d o c u m e n t s r e q u i r e d f o r a n a p p l i c a t i o n t o A B C / p e r a p p l i c a t i o n (P o l i c e C h i e f m a y w a i v e f o r D u b l i n - b a s e d n o n - p r o f i t ) $1 5 7 . 0 0 $162.00 22 1 B i n g o P e r m i t ( D u b l i n M u n i c i p a l C o d e C h a p t e r 5 . 4 4 ) An n u a l l i c e n s e i s s u a n c e p e r t h e M u n i c i p a l C o d e / p e r a p p l i c a t i o n $1 6 6 . 0 0 $171.00 22 2 D a n c e P e r m i t ( D u b l i n M u n i c i p a l C o d e C h a p t e r 5 . 5 2 ) Pr o c e s s i n g o f a d a n c e p e r m i t p e r t h e m u n i c i p a l c o d e / p e r p e r m i t $1 5 6 . 0 0 $161.00 22 3 F o r t u n e T e l l e r P e r m i t ( D u b l i n M u n i c i p a l C o d e C h a p t e r 4 . 0 8 ) Pr o c e s s i n g o f a f o r t u n e t e l l e r p e r m i t p e r t h e m u n i c i p a l c o d e / p e r p e r m i t $3 0 1 . 0 0 $311.00 22 4 G u n D e a l e r P e r m i t Pr o c e s s i n g o f a G u n D e a l e r p e r m i t / p e r p e r m i t $2 7 6 . 0 0 $285.00 22 5 M a s s a g e E s t a b l i s h m e n t – I n i t i a l ( D u b l i n M u n i c i p a l C o d e C h a p t e r 4 . 2 0 ) Pr o c e s s i n g o f a m a s s a g e e s t a b l i s h m e n t p e r m i t p e r t h e m u n i c i p a l c o d e / p e r lo c a t i o n $3 5 6 . 1 7 $367.00 22 6 M a s s a g e E s t a b l i s h m e n t – Y e a r l y ( D u b l i n M u n i c i p a l C o d e C h a p t e r 4 . 2 0 ) A n n u a l p e r m i t a f t e r i n i t i a l m a s s a g e e s t a b l i s h m e n t p e r m i t / p e r p e r m i t $1 7 8 . 0 0 $183.00 22 7 M a s s a g e T e c h n i c i a n – Y e a r l y ( D u b l i n M u n i c i p a l C o d e C h a p t e r 4 . 2 0 ) Pr o c e s s i n g o f a m a s s a g e e s t a b l i s h m e n t p e r m i t p e r t h e m u n i c i p a l c o d e / p e r ye a r $3 5 6 . 0 0 $367.00 22 8 P a r a d e P e r m i t ( D u b l i n M u n i c i p a l C o d e C h a p t e r 5 . 1 2 ) Pr o c e s s i n g o f a p a r a d e p e r m i t p e r t h e m u n i c i p a l c o d e / p e r e v e n t ( p e r m i t on l y - s e r v i c e c h a r g e s p e r 5 . 1 2 . 1 0 0 a d d i t i o n a l ) $1 5 7 . 0 0 $162.00 22 9 P e d d l e r P e r m i t ( D u b l i n M u n i c i p a l C o d e C h a p t e r 4 . 1 6 ) Pr o c e s s i n g o f a p e d d l e r p e r m i t p e r t h e m u n i c i p a l c o d e / p e r a p p l i c a t i o n $2 4 7 . 0 0 $255.00 23 0 S e c o n d h a n d D e a l e r P e r m i t ( D u b l i n M u n i c i p a l C o d e C h a p t e r 4 . 1 2 ) Pr o c e s s i n g o f a s e c o n d h a n d d e a l e r p e r m i t p e r t h e m u n i c i p a l c o d e / p e r pe r m i t $2 7 9 . 0 0 $288.00 23 1 Ta x i C o m p a n y ( O w n e r ) P e r m i t - I n i t i a l ( D u b l i n M u n i c i p a l C o d e C h a p t e r 6. 7 6 ) Pr o c e s s i n g o f a t a x i c o m p a n y ( o w n e r ) p e r m i t p e r t h e m u n i c i p a l c o d e / p e r in i t i a l p e r m i t $2 7 9 . 0 0 $288.00 23 2 Ta x i C o m p a n y ( O w n e r ) P e r m i t – R e n e w a l ( D u b l i n M u n i c i p a l C o d e Ch a p t e r 6 . 7 6 ) An n u a l p e r m i t a f t e r i n i t i a l T a x i C o m p a n y ( o w n e r ) p e r m i t / p e r p e r m i t $1 5 7 . 0 0 $162.00 23 3 Ta x i D r i v e r ( O p e r a t o r ) A n n u a l P e r m i t – ( D u b l i n M u n i c i p a l C o d e C h a p t e r 6. 7 6 ) An n u a l p e r m i t T a x i D r i v e r ( o p e r a t o r ) p e r m i t / p e r p e r m i t $2 0 3 . 0 0 $209.00 Se c t i o n 2 . 2 : P o l i c e S e r v i c e s - H o u r l y R a t e s PS 1 S h e r i f f s T e c h n i c i a n Ho u r l y r a t e f o r s p e c i a l s e r v i c e s n o t o t h e r w i s e d e f i n e d / p e r h o u r $ 6 5 . 0 0 $ 7 7 . 8 6 PS 2 S h e r i f f ’ s D e p u t y Ho u r l y r a t e f o r s p e c i a l s e r v i c e s n o t o t h e r w i s e d e f i n e d / p e r h o u r $ 1 4 0 . 0 0 $ 1 5 5 . 7 5 PS 3 S h e r i f f s S e r g e a n t Ho u r l y r a t e f o r s p e c i a l s e r v i c e s n o t o t h e r w i s e d e f i n e d / p e r h o u r $ 1 6 5 . 0 0 $ 1 7 9 . 5 2 *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 3 o f 2 6 Exhibit A4.5.b Packet Pg. 101 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 Se c t i o n 4 . 1 : F i r e P r e v e n t i o n S e r v i c e s P l a n R e v i e w & I n s p e c t i o n Pl a n R e v i e w & I n s p e c t i o n 24 0 N e w C o n s t r u c t i o n u p t o 5 0 0 0 s q . f t . P e r a p p l i c a t i o n $2 9 3 . 0 0 $ 3 0 2 . 0 0 24 1 N e w C o n s t r u c t i o n 5 0 0 0 s q . f t . t o 4 5 , 0 0 0 s q . f t . P e r a p p l i c a t i o n $4 4 1 . 0 0 $ 4 5 5 . 0 0 24 2 N e w C o n s t r u c t i o n > 4 5 , 0 0 0 s q . f t . Pe r a p p l i c a t i o n $1 , 0 6 3 . 0 0 $ 1 , 0 9 7 . 0 0 24 3 T e n a n t I m p r o v e m e n t u p t o 5 0 0 0 s q . f t . P e r a p p l i c a t i o n $2 9 3 . 0 0 $ 3 0 2 . 0 0 24 4 T e n a n t I m p r o v e m e n t 5 0 0 0 s q . f t . t o 4 5 , 0 0 0 s q . f t . P e r a p p l i c a t i o n $3 5 1 . 0 0 $ 3 6 3 . 0 0 24 5 T e n a n t I m p r o v e m e n t > 4 5 , 0 0 0 s q . f t . P e r a p p l i c a t i o n $9 4 4 . 0 0 $ 9 7 5 . 0 0 24 6 C u s t o m S i n g l e F a m i l y R e s i d e n c e Pe r a p p l i c a t i o n $3 5 1 . 0 0 $ 3 6 3 . 0 0 Fi r e A l a r m S y s t e m s – ( N e w o r T e n a n t I m p r o v e m e n t s ) 25 0 F i r e A l a r m S y s t e m < 5 0 d e v i c e s Pe r a p p l i c a t i o n $6 4 8 . 0 0 $ 6 6 9 . 0 0 25 1 F i r e A l a r m S y s t e m > 5 0 d e v i c e s Pe r a p p l i c a t i o n $1 , 2 4 1 . 0 0 $ 1 , 2 8 1 . 0 0 25 2 H i g h - r i s e S y s t e m Pe r b u i l d i n g $1 , 5 3 7 . 0 0 $ 1 , 5 8 7 . 0 0 Fi x e d F i r e P r o t e c t i o n S y s t e m s 26 0 M e d i c a l G a s S y s t e m Pe r s y s t e m $3 2 1 . 0 0 $ 3 3 1 . 0 0 26 1 H o o d D u c t S y s t e m Pe r s y s t e m $3 5 1 . 0 0 $ 3 6 3 . 0 0 26 2 H a l o n o r C l e a n A g e n t Pe r s y s t e m $4 1 0 . 0 0 $ 4 2 3 . 0 0 26 3 S p r a y B o o t h p e r b o o t h Pe r s y s t e m $5 2 9 . 0 0 $ 5 4 5 . 0 0 Au t o m a t i c F i r e S p r i n k l e r S y s t e m s , C o m m e r c i a l – ( N e w o r T e n a n t I m p r o v e m e n t s ) 27 0 Sy s t e m < 2 0 h e a d s Ba s e f e e p e r s y s t e m $2 9 3 . 0 0 $302.00 27 1 S y s t e m > 2 0 h e a d s Ba s e f e e p e r s y s t e m $6 4 8 . 0 0 $ 6 6 9 . 0 0 27 2 Pl u s a m o u n t p e r h e a d i n e x c e s s o f 1 0 0 h e a d s Pe r h e a d $6 . 0 0 $6.00 27 3 U n d e r g r o u n d W a t e r S u p p l y Pe r s y s t e m / t a p $4 4 1 . 0 0 $ 4 5 5 . 0 0 Au t o m a t i c F i r e S p r i n k l e r S y s t e m s , R e s i d e n t i a l – ( N e w a n d A l t e r a t i o n s ) 27 5 N F P A 1 3 D m a s t e r p l a n c h e c k a n d i n s p e c t i o n P e r s y s t e m $4 1 0 . 0 0 $ 4 2 3 . 0 0 27 6 A d d i t i o n a l p e r m i t s f o r a l r e a d y a p p r o v e d m a s t e r p l a n P e r a p p l i c a t i o n $3 5 1 . 0 0 $ 3 6 3 . 0 0 27 7 N F P A 1 3 R s y s t e m ( p e r u n i t , p e r b u i l d i n g ) P e r u n i t $2 9 3 . 0 0 $ 3 0 2 . 0 0 27 8 N F P A 1 3 S y s t e m Pe r u n i t $5 0 0 . 0 0 $ 5 1 6 . 0 0 27 9 U n d e r g r o u n d W a t e r S u p p l y Pe r s y s t e m / t a p $4 4 1 . 0 0 $ 4 5 5 . 0 0 Se c t i o n 4 . 2 : F i r e P r e v e n t i o n S e r v i c e s R e g u l a t e d A c t i v i t i e s 30 0 A e r o s o l Pe r s i t e $2 6 8 . 0 0 $ 2 7 6 . 0 0 30 1 A v i a t i o n F a c i l i t i e s Pe r s i t e $1 5 2 . 0 0 $ 1 5 7 . 0 0 30 2 A m u s e m e n t B u i l d i n g s Pe r s i t e $2 1 0 . 0 0 $ 2 1 7 . 0 0 30 3 O p e n F l a m e s a n d C a n d l e s Pe r a p p l i c a t i o n $8 0 . 0 0 $ 8 3 . 0 0 30 4 C a r n i v a l s a n d F a i r s Pe r e v e n t $6 8 9 . 0 0 $ 7 1 1 . 0 0 30 5 C e l l u l o s e N i t r a t e F i l m Pe r s i t e $1 9 0 . 0 0 $ 1 9 6 . 0 0 30 6 C o m b u s t i b l e F i b e r S t o r a g e Pe r s i t e $2 6 8 . 0 0 $ 2 7 6 . 0 0 30 7 C o m p r e s s e d G a s e s Pe r s i t e $2 2 9 . 0 0 $ 2 3 6 . 0 0 Th e f e e s f o r a l l p l a n r e v i e w a n d i n s p e c t i o n , f i r e a l a r m s y s t e m s , f i x e d f i r e s y s t e m s , a n d a u t o m a t i c f i r e s p r i n k l e r s y s t e m s i n c l u d e o n e i n s p e c t i o n a n d o n e r e - i n s p e c t i o n f o r e a c h i n s p e c t i o n t y p e ( e . g . w eld, hydro, ro u g h , p r e - p o u r , f u n c t i o n a l , f i n a l , e t c . ) . I f a p e r m i t a p p l i c a n t e l e c t s t o s p l i t i n s p e c t i o n s i n t o s m a l l p i e c e s s u c h a s b y f l o o r o r b y s y s t e m ; a d d i t i o n a l i n s p e c t i o n f e e s w i l l b e d u e b a s e d u p o n t h e h o urly rate. *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 4 o f 2 6 Exhibit A4.5.b Packet Pg. 102 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 30 8 C r y o g e n i c s Pe r s i t e $2 2 9 . 0 0 $ 2 3 6 . 0 0 30 9 D r y C l e a n i n g P l a n t s Pe r s i t e $2 6 8 . 0 0 $ 2 7 6 . 0 0 31 0 C o m b u s t i b l e D u s t P r o d u c i n g O p e r a t i o n s P e r s i t e $2 6 8 . 0 0 $ 2 7 6 . 0 0 31 1 E x h i b i t s a n d T r a d e S h o w s Pe r e v e n t $2 1 0 . 0 0 $ 2 1 7 . 0 0 31 2 E x p l o s i v e s Pe r a p p l i c a t i o n $2 7 0 . 0 0 $ 2 7 8 . 0 0 31 3 F i r e H y d r a n t s a n d V a l v e s Pe r a p p l i c a t i o n $1 1 3 . 0 0 $ 1 1 6 . 0 0 31 4 Fl a m m a b l e o r C o m b u s t i b l e L i q u i d s Pe r s i t e $2 6 8 . 0 0 $276.00 31 5 F l o o r F i n i s h i n g Pe r s i t e $1 1 9 . 0 0 $ 1 2 3 . 0 0 31 6 F r u i t a n d C r o p R i p e n i n g Pe r b u s $9 3 . 0 0 $ 9 6 . 0 0 31 7 F u m i g a t i o n & T h e r m a l I n s e c t i c i d a l F o g g i n g P e r s i t e $7 9 . 0 0 $ 8 2 . 0 0 31 8 R e p a i r G a r a g e s a n d M o t o r F u e l - D i s p e n s i n g F a c i l i t i e s P e r s i t e $9 3 . 0 0 $ 9 6 . 0 0 31 9 H a z a r d o u s M a t e r i a l s Pe r s i t e $1 1 9 . 0 0 $ 1 2 3 . 0 0 32 0 H P M F a c i l i t i e s ( H a z a r d o u s P r o d u c t i o n M a t e r i a l s ) P e r f a c i l i t y $9 3 . 0 0 $ 9 6 . 0 0 32 1 H i g h P i l e d S t o r a g e Pe r s i t e $1 5 2 . 0 0 $ 1 5 7 . 0 0 32 2 H o t W o r k O p e r a t i o n s Pe r a p p l i c a t i o n $1 5 2 . 0 0 $ 1 5 6 . 0 0 32 3 L P - G A S Pe r a p p l i c a t i o n $1 3 4 . 0 0 $ 1 3 8 . 0 0 32 4 L i q u i d o r G a s F u e l e d E q u i p m e n t i n a s s e m b l y b u i l d i n g s P e r a p p l i c a t i o n $1 3 4 . 0 0 $ 1 3 8 . 0 0 32 5 L u m b e r y a r d s a n d W o o d w o r k i n g P l a n t s P e r s i t e $9 3 . 0 0 $ 9 6 . 0 0 32 6 W o o d p r o d u c t s Pe r s i t e $9 3 . 0 0 $ 9 6 . 0 0 32 7 M a g n e s i u m Pe r f a c i l i t y $1 9 0 . 0 0 $ 1 9 6 . 0 0 32 8 M i s c e l l a n e o u s C o m b u s t i b l e S t o r a g e P e r f a c i l i t y $1 5 2 . 0 0 $ 1 5 7 . 0 0 32 9 O p e n B u r n i n g Pe r a p p l i c a t i o n $6 1 . 0 0 $ 6 3 . 0 0 33 0 O p e n F l a m e s a n d T o r c h e s Pe r a p p l i c a t i o n $8 0 . 0 0 $ 8 3 . 0 0 33 1 O r g a n i c C o a t i n g s Pe r s i t e $1 5 2 . 0 0 $ 1 5 7 . 0 0 33 2 I n d u s t r i a l O v e n s Pe r s i t e $1 5 2 . 0 0 $ 1 5 7 . 0 0 33 3 Pl a c e s o f A s s e m b l y Pe r s i t e $1 5 2 . 0 0 $157.00 33 4 P y r o t e c h n i c a l S p e c i a l E f f e c t s M a t e r i a l ( n o n d i s p l a y ) Pe r a p p l i c a t i o n $1 5 2 . 0 0 $157.00 33 5 P y r o x y l i n P l a s t i c s Pe r s i t e $2 1 0 . 0 0 $217.00 33 6 R e f r i g e r a t i o n E q u i p m e n t Pe r s i t e $2 7 0 . 0 0 $278.00 33 7 S p r a y i n g a n d D i p p i n g O p e r a t i o n s Pe r s i t e $2 1 0 . 0 0 $217.00 33 8 R o o f t o p H e l i p o r t s Pe r s i t e $1 5 2 . 0 0 $157.00 33 9 Te m p o r a r y M e m b r a n e S t r u c t u r e s a n d T e n t s > 4 0 0 s q . f t . Pe r s t r u c t u r e / t e n t $2 0 3 . 0 0 $209.00 34 0 W a s t e H a n d l i n g Pe r s i t e $1 5 2 . 0 0 $ 1 5 7 . 0 0 34 1 C u t t i n g a n d W e l d i n g Pe r s i t e $1 5 2 . 0 0 $ 1 5 7 . 0 0 34 2 S t o r a g e o f S c r a p T i r e s a n d T i r e B y p r o d u c t s P e r s i t e $1 5 2 . 0 0 $ 1 5 7 . 0 0 34 3 E q u i v a l e n t F e e s a n d C h a r g e s Fe e s f o r s e r v i c e s o r c o s t s n o t e x p l i c i t l y l i s t e d i n a n y s e c t i o n i n t h e M a s t e r Fe e S c h e d u l e / C a s e b y c a s e b a s i s , m a y i n c l u d e : s t a f f c o s t s ; c o n t r a c t o r / co n s u l t a n t c o s t s ; r e i m b u r s a b l e e x p e n s e s ; g e n e r a l o v e r h e a d . As d e t e r m i n e d b y C i t y Ma n a g e r o r d e s i g n e e ba s e d o n a c t u a l c o s t s a n d ra t e s p l u s g e n e r a l ov e r h e a d As determined by City Manager or designee based on actual costs and rates plus general overhead An n u a l N o t i c e o F I n s p e c t i o n ( S e l f I n s p e c t i o n ) 34 4 An n u a l n o t i c e o f i n s p e c t i o n ( W a i v e d i f b u s i n e s s i s s u b j e c t t o A n n u a l Re g u l a t e d A c t i v i t y P e r m i t ) Co l l e c t e d a s s u p p l e m e n t t o t h e A n n u a l B u s i n e s s R e g i s t r a t i o n i m p o s e d un d e r D u b l i n M u n i c i p a l C o d e C h a p t e r 4 . 0 4 . 2 5 0 / p e r y e a r $2 0 . 0 0 * $20.00* *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 5 o f 2 6 Exhibit A4.5.b Packet Pg. 103 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 Se c t i o n 4 . 3 : F i r e W o r k s D i s p l a y s & S a l e s Fi r e W o r k s D i s p l a y s 35 0 D i s p l a y A e r i a l B a s e F e e Pe r e v e n t $1 5 5 . 0 0 $ 1 6 0 . 0 0 35 1 A d d i t i o n a l a m o u n t p e r s h e l l g r o u p 6 0 s h e l l s I f a p p l i c a b l e a d d e d t o b a s e f e e $4 3 9 . 0 0 $ 4 5 4 . 0 0 35 2 A d d i t i o n a l a m o u n t p e r s h e l l g r o u p 6 1 - 1 2 0 s h e l l s I f a p p l i c a b l e a d d e d t o b a s e f e e $3 9 2 . 0 0 $ 4 0 5 . 0 0 35 3 A d d i t i o n a l a m o u n t p e r s h e l l g r o u p 1 2 1 - 1 8 1 s h e l l s I f a p p l i c a b l e a d d e d t o b a s e f e e $3 9 2 . 0 0 $ 4 0 5 . 0 0 35 4 A d d i t i o n a l a m o u n t p e r s h e l l g r o u p 1 8 1 - 2 4 0 s h e l l s I f a p p l i c a b l e a d d e d t o b a s e f e e $5 1 1 . 0 0 $ 5 2 7 . 0 0 35 5 A d d i t i o n a l a m o u n t p e r s h e l l g r o u p > 2 4 1 s h e l l s I f a p p l i c a b l e a d d e d t o b a s e f e e $4 7 3 . 0 0 $ 4 8 8 . 0 0 Fi r e W o r k s S a l e s 35 6 F i r e w o r k s S t a n d A p p l i c a t i o n D u b l i n M u n i c i p a l C o d e C h a p t e r 5 . 2 4 . 0 7 0 ( B ) (I n f o O n l y - E s t a b l i s h e d b y C i t y O r d / C o d e ) P r o c e s s i n g a n d a d m i n i s t r a t i o n o f fi r e w o r k s s t a n d s $1 5 0 . 0 0 * * $ 1 5 0 . 0 0 * * 35 7 F i r e w o r k s S t a n d I n s p e c t i o n Co s t t o i n s p e c t s a l e s l o c a t i o n s $1 4 6 . 0 0 $ 1 5 1 . 0 0 Se c t i o n 4 . 4 : F i r e P r e v e n t i o n S e r v i c e s - H o u r l y R a t e s FR 1 D e p u t y F i r e M a r s h a l l Ho u r l y r a t e f o r s p e c i a l s e r v i c e s n o t o t h e r w i s e d e f i n e d / p e r h o u r $ 1 6 2 . 0 0 $ 1 6 8 . 0 0 FR 2 F i r e C o d e C o m p l i a n c e O f f i c e r Ho u r l y r a t e f o r s p e c i a l s e r v i c e s n o t o t h e r w i s e d e f i n e d / p e r h o u r $ 9 0 . 0 0 $ 9 2 . 0 0 Se c t i o n 5 . 1 : H o u s i n g S e r v i c e s P r o g r a m F e e s 50 1 B e l o w M a r k e t O w n e r s h i p U n i t s - Ad m i n i s t r a t i o n o f t h e “ F o r S a l e ” I n c l u s i o n a r y u n i t s / p e r u n i t p e r c h a n g e i n ow n e r s h i p – I n c l u d i n g I n i t i a l $1 , 5 0 0 . 0 0 * $ 1 , 5 0 0 . 0 0 * 50 2 B e l o w M a r k e t R a t e S e c o n d a r y R e n t a l s U n i t Ad m i n i s t r a t i o n o f t h e “ S e c o n d U n i t s ” d e s i g n a t e d t o m e e t A f f o r d a b l e Pr o g r a m r e q u i r e m e n t s / p e r u n i t p e r c h a n g e i n o w n e r s h i p – i n c l u d i n g In i t i a l $8 7 2 . 0 0 * $ 8 7 2 . 0 0 * 50 3 B e l o w M a r k e t R e n t a l D e v e l o p m e n t s Re n t a l d e v e l o p m e n t s w i t h I n c l u s i o n a r y u n i t s / p e r d e v e l o p m e n t w i t h re s t r i c t e d r e n t $8 2 6 . 0 0 * $ 8 2 6 . 0 0 * 50 4 R e f i n a n c e C h a r g e s Ad m i n i s t r a t i v e c o s t f o r d o c u m e n t p r e p a r a t i o n a n d r e s e a r c h w h e n a n in c l u s i o n a r y u n i t r e q u i r e s C i t y a p p r o v a l / p e r r e q u e s t $2 0 0 . 0 0 * $ 2 0 0 . 0 0 * 50 5 F i r s t t i m e h o m e l o a n p r o g r a m - a d m i n i s t r a t i v e f e e Ad m i n i s t r a t i v e c h a r g e f o r r e v i e w a n d a p p r o v a l o f f i r s t t i m e h o m e b u y e r lo a n / p e r l o a n a p p r o v e d $1 , 5 0 0 . 0 0 * $ 1 , 5 0 0 . 0 0 * Se c t i o n 6 . 1 : P l a n n i n g D i v i s i o n Us e P e r m i t s ( T U P / C U P ) 55 0 M i n o r U s e P e r m i t Pe r a p p l i c a t i o n $6 0 0 . 0 0 * $ 6 0 0 . 0 0 * 55 1 M i n o r U s e P e r m i t – M i n o r A m e n d m e n t P e r a p p l i c a t i o n $1 2 9 . 0 0 * $ 1 2 9 . 0 0 * 55 2 M i n o r U s e P e r m i t – M a j o r A m e n d m e n t P e r a p p l i c a t i o n $6 0 0 . 0 0 * $ 6 0 0 . 0 0 * 55 3 No n - R e s i d e n t i a l C o n d i t i o n a l U s e P e r m i t ( C U P ) / ( A p p r o v a l c o n s i d e r e d b y Pl a n n i n g C o m m i s s i o n ) Pe r a p p l i c a t i o n $1 , 1 0 0 . 0 0 * $ 1 , 1 0 0 . 0 0 * Fo r a l l a c t i v i t i e s n o t e d a s T i m e a n d M a t e r i a l s ( T & M ) , t h e c o s t s h a l l b e d e t e r m i n e d u s i n g c o m p o s i t e C i t y S t a f f r a t e s a n d d e s i g n a t e d o v e r h e a d f a c t o r s . O v e r h e a d s h a l l a l s o b e a p p l i c a b l e t o a n y w o r k c o n t racted by th e C i t y . A n i n i t i a l d e p o s i t s h a l l b e m a d e b y t h e a p p l i c a n t a s d e t e r m i n e d b y C i t y S t a f f b a s e d o n t h e s c o p e a n d c o m p l e x i t y o f t h e p r o j e c t . A d d i t i o n a l d e p o s i t s s h a l l b e c o l l e c t e d a s n e c e s s a r y d u r i n g p rocessing. An y a p p l i c a n t f u n d s r e m a i n i n g a f t e r c o m p l e t i o n o f t h e p r o j e c t s h a l l b e r e f u n d e d t o t h e a p p l i c a n t . *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 6 o f 2 6 Exhibit A4.5.b Packet Pg. 104 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 55 4 No n - R e s i d e n t i a l C o n d i t i o n a l U s e P e r m i t ( C U P ) / ( C a n b e a p p r o v e d b y Zo n i n g A d m i n i s t r a t o r ) Pe r a p p l i c a t i o n $1 , 1 0 0 . 0 0 * $ 1 , 1 0 0 . 0 0 * 55 5 Re s i d e n t i a l C o n d i t i o n a l U s e P e r m i t ( C U P ) / ( A p p r o v a l c o n s i d e r e d b y Pl a n n i n g C o m m i s s i o n ) Pe r a p p l i c a t i o n $1 , 9 3 9 . 0 0 * $ 1 , 9 3 9 . 0 0 * 55 6 Re s i d e n t i a l C o n d i t i o n a l U s e P e r m i t ( C U P ) / ( C a n b e a p p r o v e d b y Z o n i n g Ad m i n i s t r a t o r ) Pe r a p p l i c a t i o n $1 , 9 3 9 . 0 0 * $ 1 , 9 3 9 . 0 0 * 55 7 C o n d i t i o n a l U s e P e r m i t ( C U P ) – D a y c a r e C e n t e r ( 1 5 + c h i l d r e n ) P e r a p p l i c a t i o n $1 , 1 0 0 . 0 0 * $ 1 , 1 0 0 . 0 0 * 55 8 C o n d i t i o n a l U s e P e r m i t ( C U P ) – L a r g e F a m i l y D a y c a r e H o m e P e r a p p l i c a t i o n $6 5 0 . 0 0 * $ 6 5 0 . 0 0 * 55 9 Co n d i t i o n a l U s e P e r m i t – M i n o r A m e n d m e n t ( A d m i n i s t r a t i v e De t e r m i n a t i o n ) Pe r r e q u e s t $2 2 5 . 0 0 * $ 2 2 5 . 0 0 * 56 0 Co n d i t i o n a l U s e P e r m i t – T i m e E x t e n s i o n ( A d m i n i s t r a t i v e De t e r m i n a t i o n ) Pe r r e q u e s t $2 2 5 . 0 0 * $ 2 2 5 . 0 0 * 56 1 Co n d i t i o n a l U s e P e r m i t – T i m e E x t e n s i o n ( P l a n n i n g C o m m i s s i o n De t e r m i n a t i o n ) Pe r r e q u e s t $1 , 1 2 5 . 0 0 * $ 1 , 1 2 5 . 0 0 * 56 2 T e m p o r a r y U s e P e r m i t - M i n o r Pe r a p p l i c a t i o n $2 0 0 . 0 0 * $ 2 0 0 . 0 0 * 56 3 T e m p o r a r y U s e P e r m i t – M a j o r Pe r a p p l i c a t i o n T& M T & M Zo n i n g C l e a r a n c e - G e n e r a l 57 0 A c c o m m o d a t i o n s f o r p e r s o n s w i t h d i s a b i l i t i e s R e v i e w P e r a p p l i c a t i o n No F e e N o F e e 57 1 B a n n e r / B a l l o o n Pe r s i g n / b a l l o o n $5 5 . 0 0 * $ 5 5 . 0 0 * 57 2 I n d o o r r e c r e a t i o n a l F a c i l i t i e s Pe r a p p l i c a t i o n $2 5 0 . 0 0 * $ 2 5 0 . 0 0 * 57 3 L a r g e F a m i l y D a y C a r e H o m e Pe r a p p l i c a t i o n $1 0 0 . 0 0 * $ 1 0 0 . 0 0 * 57 4 Z o n i n g C l e a r a n c e - G e n e r a l Pe r a p p l i c a t i o n $5 0 . 0 0 * $ 5 0 . 0 0 * Va r i a n c e 58 0 N o n - R e s i d e n t i a l V a r i a n c e Pe r a p p l i c a t i o n T& M T & M 58 1 R e s i d e n t i a l V a r i a n c e Pe r a p p l i c a t i o n T& M T & M Si t e D e v e l o p m e n t R e v i e w ( S D R ) 59 0 S i t e D e v e l o p m e n t R e v i e w - G e n e r a l P e r a p p l i c a t i o n T& M T & M 59 1 S i t e D e v e l o p m e n t R e v i e w – R e s i d e n t i a l A d d i t i o n s > 5 0 0 s q . f t . P e r a p p l i c a t i o n T& M T & M 59 2 Si t e D e v e l o p m e n t R e v i e w – S i n g l e S i g n ( M a s t e r S i g n P r o g r a m i s h a n d l e d as a S i t e D e v e l o p m e n t R e v i e w - G e n e r a l ) Pe r S i g n $3 2 5 . 0 0 * $ 3 2 5 . 0 0 * 59 3 S i t e D e v e l o p m e n t R e v i e w W a i v e r P e r r e q u e s t $2 5 0 . 0 0 * $ 2 5 0 . 0 0 * 59 4 Si t e D e v e l o p m e n t R e v i e w – T i m e E x t e n s i o n ( A d m i n i s t r a t i v e De t e r m i n a t i o n ) Pe r r e q u e s t $2 2 5 . 0 0 * $ 2 2 5 . 0 0 * 59 5 Si t e D e v e l o p m e n t R e v i e w – T i m e E x t e n s i o n ( P l a n n i n g C o m m i s s i o n De t e r m i n a t i o n ) Pe r r e q u e s t $1 , 1 2 5 . 0 0 * $ 1 , 1 2 5 . 0 0 * PL A N N E D D E V E L O P M E N T ( P D ) P R O C E S S I N G 60 0 P l a n n e d D e v e l o p m e n t A p p l i c a t i o n ( S t a g e 1 / S t a g e 2 ) P e r a p p l i c a t i o n T& M T & M 60 1 Pl a n n e d D e v e l o p m e n t M i n o r A m e n d m e n t – ( A d m i n i s t r a t i v e De t e r m i n a t i o n ) Pe r a p p l i c a t i o n $5 1 2 . 0 0 * $ 5 1 2 . 0 0 * 60 2 Pl a n n e d D e v e l o p m e n t M i n o r A m e n d m e n t – ( P l a n n i n g C o m m i s s i o n De t e r m i n a t i o n ) Pe r a p p l i c a t i o n T& M T & M 60 3 Pl a n n e d D e v e l o p m e n t M a j o r A m e n d m e n t – ( C i t y C o u n c i l De t e r m i n a t i o n ) Pe r a p p l i c a t i o n T& M T & M *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 7 o f 2 6 Exhibit A4.5.b Packet Pg. 105 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 Se c t i o n 6 . 2 : O t h e r P l a n n i n g F e e s Ot h e r C h a r g e s 61 0 A p p e a l o f A c t i o n b y A p p l i c a n t Pe r a p p e a l T& M T & M 61 1 A p p e a l o f A c t i o n b y m e m b e r o f p u b l i c ( n o n - a p p l i c a n t ) P e r a p p e a l $2 0 0 . 0 0 * $ 2 0 0 . 0 0 * 61 2 E s t o p p e l C e r t i f i c a t e – D e v e l o p m e n t A g r e e m e n t Pe r c e r t i f i c a t e p r e p a r e d w h e n r e q u e s t e d b y e n t i t y n o t a p a r t y t o t h e De v e l o p m e n t A g r e e m e n t $2 5 0 . 0 0 * $ 2 5 0 . 0 0 * 61 3 H e r i t a g e T r e e R e m o v a l P e r m i t Pe r t r e e $2 5 . 0 0 * $ 2 5 . 0 0 * 61 4 P r e p a r a t i o n o f M a i l i n g A d d r e s s L a b e l s ( N o t i c i n g R e q u i r e m e n t s ) P e r s e t o f l a b e l s $6 5 . 0 0 * $ 6 5 . 0 0 * 61 5 E q u i v a l e n t F e e s a n d C h a r g e s Fe e s f o r s e r v i c e s o r c o s t s n o t e x p l i c i t l y l i s t e d i n a n y s e c t i o n i n t h e M a s t e r Fe e S c h e d u l e / c a s e b y c a s e b a s i s , m a y i n c l u d e : s t a f f c o s t s ; c o n t r a c t o r / co n s u l t a n t c o s t s ; r e i m b u r s a b l e e x p e n s e s ; g e n e r a l o v e r h e a d As d e t e r m i n e d b y C i t y Ma n a g e r o r d e s i g n e e ba s e d o n a c t u a l c o s t s a n d ra t e s p l u s g e n e r a l ov e r h e a d As determined by City Manager or designee based on actual costs and rates plus general overhead Se c t i o n 6 . 3 : P l a n n i n g C o m p o s i t e H o u r l y R a t e s & O v e r h e a d PL 1 C o m p o s i t e C i t y P l a n n i n g S t a f f H o u r l y R a t e ( I n c l u d e s O v e r h e a d ) P e r H o u r f o r T & M a c t i v i t i e s $2 2 6 . 0 0 $ 2 3 3 . 0 0 PL 2 Of f - S i t e O v e r h e a d R a t e – A p p l i e d t o a c t u a l c o s t s i n c u r r e d f o r c o n s u l t a n t se r v i c e s a n d e x p e n s e s b i l l e d u n d e r T & M Pe r c e n t a g e a p p l i e d t o C i t y c o s t s 44 . 0 % * 4 4 . 0 % * PL 3 On - S i t e O v e r h e a d R a t e – A p p l i e d t o a c t u a l c o s t s i n c u r r e d f o r c o n s u l t a n t se r v i c e s a n d e x p e n s e s b i l l e d u n d e r T & M Pe r c e n t a g e a p p l i e d t o C i t y c o s t s 54 . 0 % * 5 4 . 0 % * Se c t i o n 7 . 1 : B u i l d i n g a n d S a f e t y D i v i s i o n – B u i l d i n g P e r m i t s ( T o t a l V a l u a t i o n ) Bu i l d i n g P e r m i t s B a s e d o n V a l u a t i o n F o r m u l a / $ V a l u a t i o n 70 0 $ 0 - $ 5 0 0 Pe r c a l c u l a t e d v a l u a t i o n $5 0 . 0 0 * $ 5 0 . 0 0 * 70 1 $ 5 0 1 - $ 1 , 0 0 0 Pe r c a l c u l a t e d v a l u a t i o n $1 0 0 . 0 0 * $ 1 0 0 . 0 0 * 70 2 $ 1 , 0 0 1 - $ 2 , 0 0 0 Pe r c a l c u l a t e d v a l u a t i o n $1 5 0 . 0 0 $ 1 5 5 . 0 0 70 3 $ 2 , 0 0 1 - $ 3 , 0 0 0 Pe r c a l c u l a t e d v a l u a t i o n $2 0 2 . 0 0 $ 2 0 8 . 0 0 70 4 $ 3 , 0 0 1 - $ 4 , 0 0 0 Pe r c a l c u l a t e d v a l u a t i o n $2 3 2 . 0 0 $ 2 4 0 . 0 0 70 5 $ 4 , 0 0 1 - $ 5 , 0 0 0 Pe r c a l c u l a t e d v a l u a t i o n $2 8 9 . 0 0 $ 2 9 8 . 0 0 70 6 $ 5 , 0 0 1 - $ 1 0 , 0 0 0 ( f i r s t $ 5 0 0 0 ) Pe r c a l c u l a t e d v a l u a t i o n $2 8 9 . 0 0 $ 2 9 8 . 0 0 70 7 $ 5 , 0 0 1 - $ 1 0 , 0 0 0 ( e a c h a d d i t i o n a l $ 1 0 0 0 ) P e r c a l c u l a t e d v a l u a t i o n $4 4 . 0 0 f o r e a . $ 1 , 0 0 0 or f r a c t i o n t h e r e o f $46.00 for ea. $1,000 or fraction thereof 70 8 $ 1 0 , 0 0 1 - $ 5 0 , 0 0 0 ( f i r s t $ 1 0 , 0 0 0 ) Pe r c a l c u l a t e d v a l u a t i o n $5 1 6 . 0 0 $ 5 3 2 . 0 0 70 9 $ 1 0 , 0 0 1 - $ 5 0 , 0 0 0 ( e a c h a d d i t i o n a l $ 1 0 0 0 ) P e r c a l c u l a t e d v a l u a t i o n $2 6 . 0 0 f o r e a . $ 1 , 0 0 0 or f r a c t i o n t h e r e o f $27.00 for ea. $1,000 or fraction thereof 71 0 $ 5 0 , 0 0 1 - $ 1 0 0 , 0 0 0 ( f i r s t $ 5 0 , 0 0 0 ) Pe r c a l c u l a t e d v a l u a t i o n $1 , 5 8 4 . 0 0 $ 1 , 6 3 6 . 0 0 Bu i l d i n g P e r m i t s w h i c h a r e n o t e s t a b l i s h e d a s f i x e d f e e s h a l l b e d e t e r m i n e d u s i n g t h e t o t a l v a l u a t i o n . I n t h i s c a s e t h e f e e d u e i s b a s e d o n : O c c u p a n c y a n d C o n s t r u c t i o n T y p e ; e s t i m a t e d c o s t o f s e r v i c e s and the Bu i l d i n g , R e s i d e n t i a l , M e c h a n i c a l , P l u m b i n g , E l e c t r i c a l , C a l G r e e n a n d E n e r g y c o d e s a s a d o p t e d b y t h e C i t y C o u n c i l i n c l u d i n g a n y a m e n d m e n t s . Ca l c u l a t i o n o f t h e B u i l d i n g P e r m i t f e e t o b e c o l l e c t e d s h a l l b e i n a c c o r d a n c e w i t h t h e T a b l e b e l o w . T h e d e t e r m i n a t i o n o f t h e v a l u a t i o n a n d a n n u a l a d j u s t m e n t s t o t h e v a l u a t i o n s h a l l b e m a d e b y t h e B u i lding Of f i c i a l a s a u t h o r i z e d i n D u b l i n M u n i c i p a l C o d e s e c t i o n 7 . 2 8 . 4 3 0 ( E ) . *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 8 o f 2 6 Exhibit A4.5.b Packet Pg. 106 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 71 1 $ 5 0 , 0 0 1 - $ 1 0 0 , 0 0 1 ( e a c h a d d i t i o n a l $ 1 0 0 0 ) Pe r c a l c u l a t e d v a l u a t i o n $2 3 . 0 0 f o r e a . $ 1 , 0 0 0 or f r a c t i o n t h e r e o f $23.00 for ea. $1,000 or fraction thereof 71 2 $ 1 0 0 , 0 0 1 - $ 5 0 0 , 0 0 0 ( f i r s t $ 1 0 0 , 0 0 0 ) Pe r c a l c u l a t e d v a l u a t i o n $2 , 7 6 1 . 0 0 $2,850.00 71 3 $ 1 0 0 , 0 0 1 - $ 5 0 0 , 0 0 0 ( e a c h a d d i t i o n a l $ 1 0 0 0 ) Pe r c a l c u l a t e d v a l u a t i o n $1 8 . 0 0 f o r e a . $ 1 , 0 0 0 or f r a c t i o n t h e r e o f $19.00 for ea. $1,000 or fraction thereof 71 4 $ 5 0 0 , 0 0 1 a n d u p ( f i r s t $ 5 0 0 , 0 0 0 ) Pe r c a l c u l a t e d v a l u a t i o n $1 0 , 4 7 1 . 0 0 $10,806.00 71 5 $ 5 0 0 , 0 0 1 a n d u p ( e a c h a d d i t i o n a l $ 1 0 0 0 ) Pe r c a l c u l a t e d v a l u a t i o n $1 1 . 0 0 f o r e a . $ 1 , 0 0 0 or f r a c t i o n t h e r e o f $11.00 for ea. $1,000 or fraction thereof 71 6 D e m o l i t i o n p e r m i t s a n d r e m o v a l o f u n d e r g r o u n d t a n k s Ca l c u l a t e u s i n g v a l u a t i o n f a c t o r s a b o v e 50 % of t h e f e e c a l c u l a t i o n ba s e d o n v a l u t a i o n 50%of the fee calculation based on valutaion Se c t i o n 7 . 2 : B u i l d i n g a n d S a f e t y D i v i s i o n – M a s t e r P l a n C h e c k / G r e e n B u i l d i n g Bu i l d i n g P e r m i t s B a s e d o n V a l u a t i o n F o r m u l a / $ V a l u a t i o n Si n g l e F a m i l y d e t a c h e d t r a c t h o u s i n g ( w h e n u s i n g a M a s t e r P l a n C h e c k ) 72 0 $ 1 0 0 , 0 0 1 - $ 5 0 0 , 0 0 0 ( f i r s t $ 1 0 0 , 0 0 0 ) P e r c a l c u l a t e d v a l u a t i o n $1 , 7 3 5 . 0 0 $ 1 , 7 9 1 . 0 0 72 1 $ 1 0 0 , 0 0 1 - $ 5 0 0 , 0 0 1 ( e a c h a d d i t i o n a l $ 1 0 0 0 ) P e r c a l c u l a t e d v a l u a t i o n $8 . 0 0 f o r e a . $ 1 , 0 0 0 or f r a c t i o n t h e r e o f $8.00 for ea. $1,000 or fraction thereof 72 2 $ 5 0 0 , 0 0 1 a n d u p ( f i r s t $ 5 0 0 , 0 0 0 ) Pe r c a l c u l a t e d v a l u a t i o n $5 , 6 7 4 . 0 0 $ 5 , 8 5 6 . 0 0 72 3 $ 5 0 0 , 0 0 1 a n d u p ( e a c h a d d i t i o n a l $ 1 0 0 0 ) P e r c a l c u l a t e d v a l u a t i o n $3 . 0 0 f o r e a . $ 1 , 0 0 0 or f r a c t i o n t h e r e o f $3.00 for ea. $1,000 or fraction thereof Ca l G r e e n B u i l d i n g P e r m i t S u r c h a r g e 72 4 S u r c h a r g e a p p l i c a b l e t o p e r m i t s s u b j e c t t o C a l G r e e n S t a n d a r d s Pe r c e n t a g e i s a p p l i e d t o B u i l d i n g P e r m i t F e e s i f t h e a p p l i c a t i o n i s s u b j e c t t o th e C A L G r e e n B u i l d i n g S t a n d a r d s C o d e 8% * 8 % * Bu i l d i n g P e r m i t S t a t e S u r c h a r g e s 72 5 Ca l i f o r n i a B u i l d i n g S t a n d a r d s C o m m i s s i o n G r e e n B u i l d i n g V a l u a t i o n Su r c h a r g e (I n f o O n l y ) St a t e f e e r e q u i r e d t o b e c o l l e c t e d b a s e d o n p e r m i t v a l u a t i o n $1 . 0 0 * * fo r e a . $ 2 5 , 0 0 0 o r fr a c t i o n t h e r e o f $1.00**for ea. $25,000 or fraction thereof 72 6 Re s i d e n t i a l - C a l i f o r n i a S t r o n g M o t i o n I n s t r u m e n t a t i o n P r o g r a m ( S M I P ) Su r c h a r g e (I n f o O n l y ) St a t e f e e r e q u i r e d t o b e c o l l e c t e d b a s e d o n p e r m i t v a l u a t i o n $0 . 1 0 * * pe r $ 1 , 0 0 0 $0.13**per $1,000 72 7 No n - R e s i d e n t i a l - C a l i f o r n i a S t r o n g M o t i o n I n s t r u m e n t a t i o n P r o g r a m (S M I P ) S u r c h a r g e (I n f o O n l y ) St a t e f e e r e q u i r e d t o b e c o l l e c t e d b a s e d o n p e r m i t v a l u a t i o n $0 . 2 1 * * pe r $ 1 , 0 0 0 $0.28**per $1,000 Se c t i o n 7 . 3 : B u i l d i n g a n d S a f e t y D i v i s i o n – R e s i d e n t i a l F l a t F e e s Re s i d e n t i a l B u i l d i n g P e r m i t s - F l a t F e e s 73 0 B a t h r o o m R e m o d e l o r R e p a i r Pe r b a t h r o o m $3 7 3 . 0 0 $ 3 8 5 . 0 0 73 1 E l e c t r i c a l A p p l i a n c e s Pe r A p p l i a n c e - I n s t a l l a t i o n o f e l e c t r i c a l a p p l i a n c e s p e r “ S e r v i c e Ex p l a n a t i o n ” # 1 $8 0 . 0 0 * $ 8 0 . 0 0 * 73 2 E l e c t r i c a l C i r c u i t s ( f i r s t ) Fi r s t o r s i n g l e c i r c u i t p e r “ S e r v i c e E x p l a n a t i o n ” # 2 $ 7 5 . 0 0 * $ 7 5 . 0 0 * 73 3 E l e c t r i c a l C i r c u i t s ( e a c h a d d i t i o n a l ) F e e f o r e a c h a d d i t i o n a l c i r c u i t p e r “ S e r v i c e E x p l a n a t i o n ” # 2 $ 3 0 . 0 0 * $ 3 0 . 0 0 * 73 4 E l e c t r i c a l P a n e l s ( f i r s t ) Fi r s t o r s i n g l e p a n e l p e r “ S e r v i c e E x p l a n a t i o n ” # 3 $ 1 4 4 . 0 0 $ 1 4 9 . 0 0 Th e p r o v i s i o n s f o r r e s i d e n t i a l f l a t f e e s m a y b e a p p l i e d w h e n t h e s p e c i f i c w o r k i n v o l v e d i s f o r a s i n g l e d w e l l i n g u n i t a n d / o r a p p u r t e n a n t a c c e s s o r y s t r u c t u r e s w h e r e t h e r e i s n o o t h e r w o r k e x c e p t t h e i tem listed he r e i n . “ S e r v i c e E x p l a n a t i o n s ” f o l l o w t h e T a b l e . *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 9 o f 2 6 Exhibit A4.5.b Packet Pg. 107 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 73 5 E l e c t r i c a l P a n e l s ( e a c h a d d i t i o n a l ) Fe e f o r e a c h a d d i t i o n a l p a n e l p e r “ S e r v i c e E x p l a n a t i o n ” # 3 $3 9 . 0 0 $41.00 73 6 F i r e p l a c e I n s e r t Pe r s i n g l e i n s t a l l a t i o n / p e r “ S e r v i c e E x p l a n a t i o n ” # 4 a n d # 5 $1 8 5 . 0 0 $191.00 73 7 G a r b a g e D i s p o s a l Pe r s i n g l e i n s t a l l a t i o n / p e r “ S e r v i c e E x p l a n a t i o n ” # 1 $6 0 . 0 0 * $60.00* 73 8 G a s P i p i n g S y s t e m Pe r s i n g l e i n s t a l l a t i o n / p e r “ S e r v i c e E x p l a n a t i o n ” # 6 $1 4 4 . 0 0 $149.00 73 9 H o t T u b / S p a P o r t a b l e Pe r s i n g l e i n s t a l l a t i o n “ S e r v i c e E x p l a n a t i o n ” # 7 $1 4 4 . 0 0 $149.00 74 0 H V A C S y s t e m Pe r s y s t e m / “ S e r v i c e E x p l a n a t i o n ” # 8 $1 0 0 . 0 0 * $100.00* 74 1 K i t c h e n R e m o d e l o r R e p a i r ( w / o s t r u c t u r a l m o d i f i c a t i o n s ) Pe r p e r m i t , l i m i t e d t o o n e k i t c h e n $5 9 2 . 0 0 $611.00 74 2 L a w n S p r i n k l e r S y s t e m Pe r s y s t e m f o r a n y l a w n s p r i n k l e r o r i r r i g a t i o n s y s t e m $6 1 . 0 0 $63.00 74 3 M o t o r s Pe r “ S e r v i c e E x p l a n a t i o n ” # 9 $1 4 4 . 0 0 $149.00 74 4 P l u m b i n g F i x t u r e Pe r “ S e r v i c e E x p l a n a t i o n ” # 1 a n d # 2 $6 0 . 0 0 * $60.00* 74 5 R o o f i n g R e p l a c e m e n t ( R e s i d e n t i a l ) Fo r r e - r o o f i n g a s i n g l e f a m i l y d w e l l i n g $1 8 3 . 0 0 $189.00 74 6 S h o w e r / t u b r e p l a c e m e n t o n l y Pe r u n i t $1 4 2 . 0 0 $147.00 74 7 S o l a r P a n e l - R e s i d e n t i a l R o o f t o p P h o t o v o l t a i c Pe r p e r m i t $2 5 0 . 0 0 * $250.00* 74 8 S o l a r P o o l H e a t i n g S y s t e m Pe r s y s t e m ( w h e n n o t i n c l u d e d w i t h o r i g i n a l p o o l p e r m i t ) $1 0 0 . 0 0 * $100.00* 74 9 S o l a r W a t e r H e a t e r s Pe r a p p l i c a t i o n $1 0 0 . 0 0 * $100.00* 75 0 V e n t i l a t i o n F a n Pe r “ S e r v i c e E x p l a n a t i o n ” # 1 0 $6 1 . 0 0 $63.00 75 1 W a t e r H e a t e r Pe r “ S e r v i c e E x p l a n a t i o n ” # 8 $6 0 . 0 0 * $60.00* 75 2 W a t e r P i p i n g S y s t e m Pe r s i n g l e i n s t a l l a t i o n / p e r “ S e r v i c e E x p l a n a t i o n ” # 6 $1 4 3 . 0 0 $148.00 75 3 W i n d o w R e p l a c e m e n t s ( f i r s t 5 w i n d o w s ) Pe r a p p l i c a t i o n c o n t a i n i n g 1 - 5 w i n d o w s $1 8 3 . 0 0 $189.00 75 4 W i n d o w R e p l a c e m e n t s ( e a c h a d d i t i o n a l w i n d o w ) Ad d i t i o n a l p e r w i n d o w c h a r g e a d d e d t o b a s e 1 - 5 w i n d o w c h a r g e o n s a m e ap p l i c a t i o n $1 2 . 0 0 $12.00 S E R V I C E E X P L A N A T I O N S F O R R E S I D E N T I A L F L A T F E E S 1 2 3 4 5 6 7 8 9 10 Se c t i o n 7 . 4 : B u i l d i n g a n d S a f e t y D i v i s i o n – N o n - R e s i d e n t i a l F l a t F e e s No n - R e s i d e n t i a l B u i l d i n g P e r m i t s - F l a t F e e s 76 0 S o l a r S y s t e m s ( b a s e ) - P h o t o v o l t a i c s y s t e m s I n c l u d e s o n e i n v e r t e r a n d u p t o t e n p a n e l s $9 4 2 . 0 0 $ 9 7 2 . 0 0 76 1 S o l a r S y s t e m s - e a c h a d d i t i o n a l i n v e r t e r P e r e a c h a d d i t i o n a l i n v e r t e r $1 0 6 . 0 0 $ 1 1 0 . 0 0 76 2 E a c h a d d i t i o n a l 1 0 0 p a n e l s Fo r e a c h a d d i t i o n a l 1 0 0 p a n e l s o r f r a c t i o n t h e r e o f $ 1 2 1 . 0 0 $ 1 2 5 . 0 0 Fo r t h e i n s t a l l a t i o n , r e l o c a t i o n o r r e p l a c e m e n t o f a n y s p a / h o t t u b ; i n c l u d e s a l l n e c e s s a r y o u t l e t s , r e c e p t a c l e s , g a s p i p i n g ( o n l y f o r s p a s s u p p o r t e d o n a s l a b . S e e V a l u a t i o n T a b l e f o r s p a s l o c a t e d o n de c k i n g ) . Fo r i n s t a l l a t i o n , r e l o c a t i o n , o r r e p l a c e m e n t o f a n y e l e c t r i c a l a p p l i a n c e w h i c h r e q u i r e s p l u m b i n g i n s t a l l a t i o n s u c h a s g a r b a g e d i s p o s a l , d i s h w a s h e r , e t c . , ( i n c l u d e s a l l n e c e s s a r y c i r c u i t s , o u t l e t s , s w i tches, re c e p t a c l e s , f i x t u r e s , w a t e r p i p i n g , a n d w a s t e a n d v e n t p i p i n g ) . Fo r i n s t a l l a t i o n , a l t e r a t i o n o r r e p l a c e m e n t o f a n e l e c t r i c a l c i r c u i t ( i n c l u d e s a l l n e c e s s a r y o u t l e t s , s w i t c h e s , r e c e p t a c l e s , a n d l i g h t i n g f i x t u r e s ) . Fo r i n s t a l l a t i o n , r e l o c a t i o n o r r e p l a c e m e n t o f t e m p o r a r y p o w e r p o l e s , p o w e r p e d e s t a l s , s u b p a n e l s o r s e r v i c e u p g r a d e s ( i n c l u d e s a l l n e c e s s a r y c i r c u i t s , o u t l e t s , s w i t c h e s , r e c e p t a c l e s , f i x t u r e s ) . Fo r t h e i n s t a l l a t i o n , r e l o c a t i o n o r r e p l a c e m e n t o f e a c h v e n t o r f a c t o r y - b u i l t c h i m n e y . Fo r t h e i n s t a l l a t i o n o f a s o l i d b u r n i n g f u e l a p p l i a n c e ( i n c l u d e s a l l n e c e s s a r y e l e c t r i c a l c i r c u i t s , o u t l e t s , f i x t u r e s , s w i t c h e s , r e c e p t a c l e s f a c t o r y - b u i l t c h i m n e y ) . Fo r e a c h i n s t a l l a t i o n o r a l t e r a t i o n o f e a c h w a t e r p i p i n g s y s t e m , g a s p i p i n g s y s t e m , o r r e f r i g e r a n t p i p i n g s y s t e m o r p o r t i o n t h e r e o f w h e r e f i x t u r e s o r a p p l i a n c e s a r e n o t i n s t a l l e d . Fo r t h e i n s t a l l a t i o n , r e l o c a t i o n o r r e p l a c e m e n t o f e a c h h e a t i n g , c o o l i n g o r r e f r i g e r a t i o n a p p l i a n c e ( i n c l u d e s a l l n e c e s s a r y e l e c t r i c a l c i r c u i t s , o u t l e t s , f i x t u r e s , s w i t c h e s , r e c e p t a c l e s , g a s p i p i n g v e nts, water pi p i n g a n d d u c t w o r k ) . O R ( a ) F o r t h e i n s t a l l a t i o n , r e l o c a t i o n o r r e p l a c e m e n t o f e a c h g a s f i r e d w a t e r h e a t e r ( i n c l u d e s a l l n e c e s s a r y w a t e r a n d g a s p i p i n g a n d v e n t s ) . O R ( b ) F o r t h e i n s t a l l a t i o n r e l o c ation or r e p l a c e m e n t o f e a c h e l e c t r i c a l w a t e r h e a t e r ( i n c l u d e s a l l n e c e s s a r y w a t e r p i p i n g , e l e c t r i c a l c i r c u i t s , o u t l e t s , f i x t u r e s , r e c e p t a c l e s , a n d s w i t c h e s ) . Fo r i n s t a l l a t i o n , r e l o c a t i o n o r r e p l a c e m e n t o f a n y m o t o r ( n o t a n i n t e g r a l p a r t o f a n i n t e g r a l p a r t o f a n e l e c t r i c a l a p p l i a n c e , f a n , h e a t i n g a p p l i a n c e , c o o l i n g a p p l i a n c e ) , g e n e r a t o r , h e a t e r , e l e c t r i c a l furnace, we l d i n g m a c h i n e , t r a n s f o r m e r , a n d r e c t i f i e d ( i n c l u d e s a l l n e c e s s a r y c i r c u i t s , o u t l e t s , f i x t u r e s , s w i t c h e s , c o n t r o l s ) . Fo r i n s t a l l a t i o n , r e l o c a t i o n o r r e p l a c e m e n t o f v e n t i l a t i o n f a n s c o n n e c t e d t o a s i n g l e d u c t o r o u t l e t s , s w i t c h e s , r e c e p t a c l e s , f i x t u r e s a n d d u c t w o r k ) . *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 1 0 o f 2 6 Exhibit A4.5.b Packet Pg. 108 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 76 3 R e p l a c e m e n t i n - k i n d H e a t i n g a n d o r A i r c o n d i t i o n i n g u n i t s Pe r u n i t $6 9 9 . 0 0 $722.00 76 4 W a t e r h e a t e r s - s t a n d a r d Pe r w a t e r h e a t e r $1 4 4 . 0 0 $149.00 76 5 R e r o o f B a s e ( I n i t i a l s q u a r e ) Pe r i n i t i a l s q u a r e ( 1 0 f t X 1 0 f t ) a r e a $1 0 2 . 0 0 $105.00 76 6 R e r o o f – A d d i t i o n a l b e y o n d b a s e Ea c h a d d i t i o n a l s q u a r e ( 1 0 f t x 1 0 f t ) a r e a o r f r a c t i o n t h e r e o f $1 5 . 0 0 $16.00 Se c t i o n 7 . 5 : B u i l d i n g a n d S a f e t y D i v i s i o n – C o n s t r u c t i o n D e b r i s & D e m o l i t i o n 77 0 R e s i d e n t i a l Pe r u n i t $1 2 1 . 0 0 $ 1 2 5 . 0 0 77 1 R e s i d e n t i a l S e c o n d U n i t ( A t t a c h e d t o s i n g l e f a m i l y h o m e ) P e r u n i t – P r o v i d e d a t t h e s a m e t i m e a s t h e p e r m i t f o r t h e o r i g i n a l u n i t Z e r o Z e r o 77 2 C o m m e r c i a l - b o n d e d Pe r a p p l i c a t i o n $8 0 9 . 0 0 $ 8 3 5 . 0 0 77 3 C o m m e r c i a l - n o n - b o n d Pe r a p p l i c a t i o n $3 2 3 . 0 0 $ 3 3 4 . 0 0 Se c t i o n 7 . 6 : B u i l d i n g & S a f e t y - C o m p o s i t e H o u r l y R a t e s & O v e r h e a d BS 1 Co m p o s i t e C i t y B u i l d i n g & S a f e t y S t a f f H o u r l y R a t e ( I n c l u d e s O v e r h e a d ) Pe r h o u r f o r T & M a c t i v i t i e s $1 7 4 . 0 0 $ 1 8 0 . 0 0 BS 2 Ov e r h e a d R a t e – A p p l i e d t o a c t u a l c o s t s i n c u r r e d f o r c o n s u l t a n t s e r v i c e s an d e x p e n s e s b i l l e d u n d e r T & M Pe r c e n t a g e a p p l i e d t o C i t y c o s t s 44 . 0 % * 4 4 . 0 % * Se c t i o n 7 . 7 : B u i l d i n g a n d S a f e t y D i v i s i o n – O t h e r F e e s 78 0 Ad d i t i o n a l p l a n c h e c k i n g , a l t e r n a t e m e a n s a n d m e t h o d s a p p l i c a t i o n s , o r pl a n r e v i s i o n s T& M T & M 78 1 C e r t i f i e d A c c e s s i b i l i t y S p e c i a l i s t ( C A S p ) - M e e t i n g I n i t i a l m e e t i n g a n d r e v i e w ; a l l o t h e r w o r k i s T & M $ 6 4 3 . 0 0 $663.00 78 2 C o d e c o m p l i a n c e s u r v e y In i t i a l 1 0 0 s q . f t . $5 0 7 . 0 0 $523.00 78 3 C o d e c o m p l i a n c e s u r v e y Ea c h a d d i t i o n a l 1 0 0 s q . f t . o r f r a c t i o n t h e r e o f $3 9 . 0 0 $41.00 78 4 I n - p l a n t i n s p e c t i o n s If i n s p e c t i o n i s r e q u i r e d a t a f a b r i c a t i o n f a c i l i t y o u t s i d e j u r i s d i c t i o n T& M T&M 78 5 M o v e d b u i l d i n g i n s p e c t i o n f e e : Pe r b u i l d i n g $2 , 4 5 5 . 0 0 $2,534.00 78 6 P l a n s t o r a g e f e e Ap p l i e s t o p l a n s r e q u i r e d t o b e p r e p a r e d b y a p r o f e s s i o n a l e n g i n e e r o r ar c h i t e c t $1 0 . 0 0 $10.00 78 7 R e - i n s p e c t i o n f e e . Pe r e a c h r e - i n s p e c t i o n ; o n M u l t i - F a m i l y , f e e i s c a l c u l a t e d p e r u n i t $1 6 0 . 0 0 $165.00 78 8 Re v i e w g e o l o g i c r e p o r t s r e q u i r e d b y t h e A l q u i s t - P r i o l o S p e c i a l S t u d i e s Zo n e s A c t Pe r a p p l i c a t i o n r e q u e s t T& M T&M 78 9 Se r v i c e r e q u e s t e d o u t s i d e o f r e g u l a r w o r k i n g h o u r s / b u s i n e s s d a y s ( 4 ho u r m i n ) Pe r h o u r w i t h a f o u r h o u r m i n i m u m $2 6 3 . 0 0 $272.00 79 0 Sp e c i a l I n v e s t i g a t i o n s ( C o d e c o m p l i a n c e s u r v e y , l o c k o u t i n s p e c t i o n o r ot h e r s p e c i a l i n v e s t i g a t i o n . ) Pe r i n v e s t i g a t i o n ; c o s t o f i n v e s t i g a t i o n s h a l l b e i n a d d i t i o n t o t h e f e e s f o r an y n e w i n s t a l l a t i o n m a d e a s p a r t o f t h e c o r r e c t i o n T& M T&M 79 1 E q u i v a l e n t F e e s a n d C h a r g e s Fe e s f o r s e r v i c e s o r c o s t s n o t e x p l i c i t l y l i s t e d i n a n y s e c t i o n i n t h e M a s t e r Fe e S c h e d u l e / c a s e b y c a s e b a s i s , m a y i n c l u d e : s t a f f c o s t s ; c o n t r a c t o r / co n s u l t a n t c o s t s ; r e i m b u r s a b l e e x p e n s e s ; g e n e r a l o v e r h e a d As d e t e r m i n e d b y C i t y Ma n a g e r o r d e s i g n e e ba s e d o n a c t u a l c o s t s a n d ra t e s p l u s g e n e r a l ov e r h e a d As determined by City Manager or designee based on actual costs and rates plus general overhead Fo r a l l a c t i v i t i e s n o t e d a s T i m e a n d M a t e r i a l s ( T & M ) , t h e c o s t s h a l l b e d e t e r m i n e d u s i n g c o m p o s i t e C i t y S t a f f r a t e s a n d d e s i g n a t e d o v e r h e a d f a c t o r s . O v e r h e a d s h a l l a l s o b e a p p l i c a b l e t o a n y w o r k c o n t racted by th e C i t y . A n i n i t i a l d e p o s i t s h a l l b e m a d e b y t h e a p p l i c a n t a s d e t e r m i n e d b y C i t y S t a f f b a s e d o n t h e s c o p e a n d c o m p l e x i t y o f t h e p r o j e c t . A d d i t i o n a l d e p o s i t s s h a l l b e c o l l e c t e d a s n e c e s s a r y d u r i n g p rocessing. An y a p p l i c a n t f u n d s r e m a i n i n g a f t e r c o m p l e t i o n o f t h e p r o j e c t s h a l l b e r e f u n d e d t o t h e a p p l i c a n t . *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 1 1 o f 2 6 Exhibit A4.5.b Packet Pg. 109 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 Se c t i o n 8 . 1 : E n g i n e e r i n g / P u b l i c W o r k s – O t h e r F e e s 80 0 P e r m i t p r o c e s s i n g f e e In c l u d e s c o s t o f p r o c e s s i n g g r a d i n g o r e n c r o a c h m e n t p e r m i t $ 1 0 6 . 0 0 $ 1 1 0 . 0 0 80 1 P l a n c h e c k i n g Pe r h o u r T & M T & M 80 2 Tr e n c h i n g / R o a d C u t s – B a s e T r a n s f e r s a n d l o n g i t u d i n a l t r a n c h e s , r o a d cu t s , 1 - 1 0 0 S F Ba s e P e r m i t c o s t u p t o 1 0 0 s q . f t . $2 2 1 . 0 0 $ 2 2 8 . 0 0 80 3 Tr e n c h i n g / R o a d C u t s – O v e r 1 0 0 S F T r a n s f e r s a n d l o n g i t u d i n a l tr a n c h e s , r o a d c u t s , > 1 0 0 S F Ad d i t i o n a l p e r m i t c o s t p e r a d d i t i o n a l s q u a r e f o o t i n e x c e s s o f 1 0 0 s q . f t . $ 1 . 0 0 $ 1 . 0 0 80 4 C o n s t r u c t i o n c o n c r e t e s i d e w a l k , c u r b , a n d g u t t e r 1 - 5 0 S F B a s e P e r m i t c o s t u p t o 5 0 s q . f t . $2 2 1 . 0 0 $ 2 2 8 . 0 0 80 5 C o n s t r u c t i o n c o n c r e t e s i d e w a l k , c u r b , a n d g u t t e r g r e a t e r t h a n 5 0 S F A d d i t i o n a l p e r m i t c o s t p e r a d d i t i o n a l l i n e a r f o o t i n e x c e s s o f 5 0 s q . f t . $ 2 . 0 0 $ 2 . 0 0 80 6 C o n s t r u c t i n g c o n c r e t e d r i v e w a y s : r e s i d e n t i a l P e r D r i v e w a y - R e s i d e n t i a l $3 8 3 . 0 0 $ 3 9 5 . 0 0 80 7 C o n s t r u c t i n g c o n c r e t e d r i v e w a y s : c o m m e r c i a l P e r D r i v e w a y - C o m m e r c i a l $5 7 5 . 0 0 $ 5 9 3 . 0 0 80 8 C o n s t r u c t i n g d r a i n i n l e t s , m a n h o l e s , a n d c o n n e c t i o n s t o s a m e C o n n e c t i o n o f i n l e t $4 4 3 . 0 0 $ 4 5 7 . 0 0 80 9 E n c r o a c h m e n t P e r m i t R e s u r f a c i n g S u r c h a r g e – 5 0 s q u a r e f e e t o r l e s s Pe r e a c h p e r m i t w h e r e r o a d w a y a s p h a l t i s c u t i m p a c t i n g 5 0 s q . f t . o r l e s s o f ro a d w a y $5 0 . 0 0 * $ 5 0 . 0 0 * 81 0 En c r o a c h m e n t P e r m i t R e s u r f a c i n g S u r c h a r g e – p e r s q u a r e f o o t a f t e r 5 0 sq f t . In a d d i t i o n t o b a s e c h a r g e f o r u p t o 5 0 s q . f t . – a n a d d i t i o n a l p e r s q . f t . $1 . 0 0 pe r s q u a r e f o o t $1.00 per square foot 81 1 T r a n s p o r t a t i o n / O v e r s i z e d V e h i c l e P e r m i t s : A n n u a l (I n f o O n l y S t a t e L i m i t s M a x . F e e P e r C a l i f . V e h i c l e C o d e 3 5 7 9 5 ( b ) ( 1 ) ) ; pe r an n u a l p e r m i t a p p l i c a t i o n $ 1 6 . 0 0 * * $ 1 6 . 0 0 * * 81 2 T r a n s p o r t a t i o n / O v e r s i z e d V e h i c l e P e r m i t s : S i n g l e t r i p (I n f o O n l y S t a t e L i m i t s M a x . F e e P e r C a l i f . V e h i c l e C o d e 3 5 7 9 5 ( b ) ( 1 ) ) ; pe r si n g l e t r i p a p p l i c a t i o n $ 9 0 . 0 0 * * $ 9 0 . 0 0 * * 81 3 B l o c k p a r t y / s t r e e t c l o s u r e Pe r a p p l i c a t i o n $8 0 . 0 0 $ 8 3 . 0 0 81 4 F i l m i n g / P h o t o g r a p h y W i t h i n P u b l i c R i g h t o f W a y - B a s i c f e e P e r a p p l i c a t i o n $2 4 8 . 0 0 ( P e r m i t O n l y – Pu b l i c S e r v i c e C h a r g e s A t Co s t m a y a p p l y ) $256.00 (Permit Only – Public Service Charges At Cost may 81 5 B u i l d i n g d i v i s i o n p e r m i t r e f e r r a l - r e s i d e n t i a l P e r a p p l i c a t i o n $2 2 4 . 0 0 $ 2 3 1 . 0 0 81 6 B u i l d i n g d i v i s i o n p e r m i t r e f e r r a l - n o n r e s i d e n t i a l P e r a p p l i c a t i o n $4 4 9 . 0 0 $ 4 6 3 . 0 0 81 7 A D A s i t e c o m p l i a n c e r e v i e w Pe r a p p l i c a t i o n $3 3 6 . 0 0 $ 3 4 7 . 0 0 81 8 N e w s r a c k P e r m i t Pe r a p p l i c a t i o n / s i n g l e s p a c e i n C i t y - o w n e d n e w s r a c k $ 1 8 0 . 0 0 * $ 1 8 0 . 0 0 * 81 9 In s p e c t i o n : P u b l i c i m p r o v e m e n t s c o n s t r u c t i o n ; g r a d i n g ; e n c r o a c h m e n t pe r m i t s Pe r h o u r T& M T & M 82 0 S u b d i v i s i o n a n d D e v e l o p m e n t P l a n C h e c k i n g P e r h o u r T& M T & M 82 1 E q u i v a l e n t F e e s a n d C h a r g e s Fe e s f o r s e r v i c e s o r c o s t s n o t e x p l i c i t l y l i s t e d i n a n y s e c t i o n i n t h e M a s t e r Fe e S c h e d u l e / c a s e b y c a s e b a s i s , m a y i n c l u d e : s t a f f c o s t s ; c o n t r a c t o r / co n s u l t a n t c o s t s ; r e i m b u r s a b l e e x p e n s e s ; g e n e r a l o v e r h e a d As d e t e r m i n e d b y C i t y Ma n a g e r o r d e s i g n e e ba s e d o n a c t u a l c o s t s a n d ra t e s p l u s g e n e r a l ov e r h e a d As determined by City Manager or designee based on actual costs and rates plus general overhead Fo r a l l a c t i v i t i e s n o t e d a s T i m e a n d M a t e r i a l s ( T & M ) , t h e c o s t s h a l l b e d e t e r m i n e d u s i n g c o m p o s i t e C i t y S t a f f r a t e s a n d d e s i g n a t e d o v e r h e a d f a c t o r s . O v e r h e a d s h a l l a l s o b e a p p l i c a b l e t o a n y w o r k c o n t racted by th e C i t y . A n i n i t i a l d e p o s i t s h a l l b e m a d e b y t h e a p p l i c a n t a s d e t e r m i n e d b y C i t y S t a f f b a s e d o n t h e s c o p e a n d c o m p l e x i t y o f t h e p r o j e c t . A d d i t i o n a l d e p o s i t s s h a l l b e c o l l e c t e d a s n e c e s s a r y d u r i n g p rocessing. An y a p p l i c a n t f u n d s r e m a i n i n g a f t e r c o m p l e t i o n o f t h e p r o j e c t s h a l l b e r e f u n d e d t o t h e a p p l i c a n t . *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 1 2 o f 2 6 Exhibit A4.5.b Packet Pg. 110 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 Se c t i o n 8 . 2 : E n g i n e e r i n g - C a s h B o n d R e q u i r e d F o r E n c r o a c h m e n t P e r m i t ( I f N o S u r e t y B o n d ) 85 0 Tr a n s v e r s e a n d l o n g i t u d i n a l t r e n c h e s , r o a d c u t s , a n d o t h e r s t r e e t ex c a v a t i o n w o r k – 5 0 s q u a r e f e e t o f l e s s Mi n i m u m B o n d A m o u n t P e r A p p l i c a t i o n - S e e S e c t i o n 8 . 2 ( A ) : C o n d i t i o n s $ 5 0 0 . 0 0 * $ 5 0 0 . 0 0 * 85 1 Tr a n s v e r s e a n d l o n g i t u d i n a l t r e n c h e s , r o a d c u t s , a n d o t h e r s t r e e t ex c a v a t i o n w o r k – i n e x c e s s o f 5 0 s q u a r e f e e t Mi n i m u m B o n d A m o u n t P e r A p p l i c a t i o n - S e e S e c t i o n 8 . 2 ( A ) : C o n d i t i o n s $5 0 0 . 0 0 + $ 5 . 0 0 / s q . f t . in e x c e s s o f 5 0 s q . f t . * $500.00 + $5.00/ sq. ft. in excess of 50 sq. ft.* 85 2 C o n c r e t e S i d e w a l k 5 0 s q u a r e f e e t o r l e s s M i n i m u m B o n d A m o u n t P e r A p p l i c a t i o n - S e e S e c t i o n 8 . 2 ( A ) : C o n d i t i o n s $ 5 0 0 . 0 0 * $500.00* 85 3 C o n c r e t e S i d e w a l k m o r e t h a n 5 0 s q u a r e f e e t Mi n i m u m B o n d A m o u n t P e r A p p l i c a t i o n - S e e S e c t i o n 8 . 2 ( A ) : C o n d i t i o n s $5 0 0 . 0 0 + $ 5 . 0 0 / s q . f t . in e x c e s s o f 5 0 s q . f t . * $500.00 + $5.00/ sq. ft. in excess of 50 sq. ft.* 85 4 C o n c r e t e C u r b a n d / o r g u t t e r o f 3 0 l i n e a r f e e t o r l e s s Mi n i m u m B o n d A m o u n t P e r A p p l i c a t i o n - S e e S e c t i o n 8 . 2 ( A ) : C o n d i t i o n s $5 0 0 . 0 0 * $500.00* 85 5 C o n c r e t e C u r b a n d / o r g u t t e r m o r e t h a n 3 0 l i n e a r f e e t Mi n i m u m B o n d A m o u n t P e r A p p l i c a t i o n - S e e S e c t i o n 8 . 2 ( A ) : C o n d i t i o n s $5 0 0 . 0 0 + $ 2 0 . 0 0 / l i n e a r ft . i n e x c e s s o f 3 0 l i n e a r ft . * $500.00 + $20.00/ linear ft. in excess of 30 linear ft.* 85 6 R e s i d e n t i a l C o n c r e t e D r i v e w a y Mi n i m u m B o n d A m o u n t P e r A p p l i c a t i o n - S e e S e c t i o n 8 . 2 ( A ) : C o n d i t i o n s $5 0 0 . 0 0 Mi n i m u m * $500.00 Minimum* 85 7 C o m m e r c i a l C o n c r e t e D r i v e w a y Mi n i m u m B o n d A m o u n t P e r A p p l i c a t i o n - S e e S e c t i o n 8 . 2 ( A ) : C o n d i t i o n s $1 , 0 0 . 0 0 Mi n i m u m * $1,00.00 Minimum* 85 8 D r o p i n l e t s , m a n h o l e s a n d c o n n e c t i o n s t o s a m e Mi n i m u m B o n d A m o u n t P e r A p p l i c a t i o n - S e e S e c t i o n 8 . 2 ( A ) : C o n d i t i o n s $1 . 0 0 0 . 0 0 Mi n i m u m * $1.000.00 Minimum* 85 9 T e m p o r a r y s t r e e t o r l a n e c l o s u r e s Mi n i m u m B o n d A m o u n t P e r A p p l i c a t i o n - S e e S e c t i o n 8 . 2 ( A ) : C o n d i t i o n s No D e p o s i t / B o n d Re q u i r e d No Deposit / Bond Required 86 0 M i s c e l l a n e o u s e n c r o a c h m e n t w o r k Mi n i m u m B o n d A m o u n t P e r A p p l i c a t i o n - S e e S e c t i o n 8 . 2 ( A ) : C o n d i t i o n s Am o u n t t o b e d e t e r m i n e d by t h e P u b l i c W o r k s Di r e c t o r i n a c c o r d a n c e wi t h t h e n a t u r e a n d s c o p e of w o r k Amount to be determined by the Public Works Director in accordance with the nature and scope of Se c t i o n 8 . 2 ( A ) : C o n d i t i o n s : - C a s h B o n d R e q u i r e d F o r E n c r o a c h m e n t P e r m i t - Co n d i t i o n s F o r R e l e a s e : B o n d s s h a l l b e r e l e a s e d s i x m o n t h s a f t e r t h e w o r k h a s b e e n a c c e p t e d b y t h e C i t y , p r o v i d e d t h e r e a r e n o d e f e c t s i n t h e w o r k . Se c t i o n 8 . 3 : E n g i n e e r i n g - C o m p o s i t e H o u r l y R a t e s & O v e r h e a d EN 1 Co m p o s i t e C i t y E n g i n e e r i n g S t a f f ( E x c l u d e s I n s p e c t o r s ) H o u r l y R a t e (I n c l u d e s O v e r h e a d ) Pe r h o u r f o r T & M a c t i v i t i e s $2 2 7 . 0 0 $ 2 3 4 . 0 0 EN 2 Co m p o s i t e C i t y P u b l i c W o r k s / E n g i n e e r i n g I n s p e c t o r s R a t e ( I n c l u d e s Ov e r h e a d ) Pe r h o u r f o r T & M a c t i v i t i e s $1 6 1 . 0 0 $ 1 6 6 . 0 0 EN 3 Of f - S i t e O v e r h e a d R a t e – A p p l i e d t o a c t u a l c o s t s i n c u r r e d f o r c o n s u l t a n t se r v i c e s a n d e x p e n s e s b i l l e d u n d e r T & M Pe r c e n t a g e a p p l i e d t o C i t y c o s t s 37 % * 3 7 % * EN 4 On - S i t e O v e r h e a d R a t e – A p p l i e d t o a c t u a l c o s t s i n c u r r e d f o r c o n s u l t a n t se r v i c e s a n d e x p e n s e s b i l l e d u n d e r T & M Pe r c e n t a g e a p p l i e d t o C i t y c o s t s 41 % * 4 1 % * - An n u a l B o n d s : A m i n i m u m a n n u a l c a s h d e p o s i t o f $ 5 , 0 0 0 . 0 0 m a y b e p o s t e d i n l i e u o f a c a s h o r a s u r e t y b o n d f o r e a c h p e r m i t . T h e C i t y m a y r e q u i r e a d d i t i o n a l b o n d s o r c a s h d e p o s i t s w h e n t h e n a t u r e o f t h e w o r k i s s u c h t h a t t h e a m o u n t s h e r e i n b e f o r e p r o v i d e d a r e i n s u f f i c i e n t t o c o v e r e x p e n s e s t h a t m a y b e i n c u r r e d i n r e s t o r i n g t h e r i g h t - o f - w a y t o i t s f o r m e r c o n d i t i o n . *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 1 3 o f 2 6 Exhibit A4.5.b Packet Pg. 111 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 Se c t i o n 9 . 1 : C i t y A t t o r n e y – D e v e l o p m e n t A p p l i c a t i o n P r o c e s s i n g CA 1 Ov e r h e a d R a t e – A p p l i e d t o C i t y A t t o r n e y C o s t s a s s o c i a t e d w i t h Pl a n n i n g a n d E n g i n e e r i n g A p p l i c a t i o n s Pe r c e n t a g e a p p l i e d t o C i t y c o s t s 12 / 1 / 1 2 2 5 % * 7/ 1 / 1 3 3 1 % * 7/ 1 / 1 4 3 8 % * 7/ 1 / 1 5 4 4 % * 12/1/12 25%*7/1/13 31%*7/1/14 38%*7/1/15 44%* CA 2 E q u i v a l e n t F e e s a n d C h a r g e s Fe e s f o r s e r v i c e s o r c o s t s n o t e x p l i c i t l y l i s t e d i n a n y s e c t i o n i n t h e M a s t e r Fe e S c h e d u l e / c a s e b y c a s e b a s i s , m a y i n c l u d e : s t a f f c o s t s ; c o n t r a c t o r / co n s u l t a n t c o s t s ; r e i m b u r s a b l e e x p e n s e s ; g e n e r a l o v e r h e a d As d e t e r m i n e d b y C i t y Ma n a g e r o r d e s i g n e e ba s e d o n a c t u a l c o s t s a n d ra t e s p l u s g e n e r a l ov e r h e a d As determined by City Manager or designee based on actual costs and rates plus general overhead Se c t i o n 1 0 . 1 : P a r k s & R e c r e a t i o n P r o g r a m F e e s - A c t i v i t y F e e s * * Fa m i l y P r o g r a m s FP 1 A f t e r S c h o o l R e c r e a t i o n / M i d d l e S c h o o l U n i o n Fu l l S e s s i o n Re s i d e n t $ 4 2 5 No n - R e s i d e n t $ 5 1 0 Resident $510 Non-Resident $612 FP 2 Af t e r S c h o o l R e c r e a t i o n / M i d d l e S c h o o l U n i o n 20 - D a y P a s s Re s i d e n t $ 2 2 5 No n - R e s i d e n t $ 2 7 0 Resident $280 Non-Resident $336 FP 3 Af t e r S c h o o l R e c r e a t i o n / M i d d l e S c h o o l U n i o n La t e F e e ( p e r m i n u t e ) Re s i d e n t $ 1 No n - R e s i d e n t $ 1 Resident $1 Non-Resident $1 FP 4 C a m p D u b l i n On e w e e k s e s s i o n Re s i d e n t $ 1 9 6 No n - R e s i d e n t $ 2 3 5 Resident $212 Non-Resident $254 FP 5 Ca m p S u n r i s e , C a m p K o l b , C a m p S t a g e r a n d C a m p D u b l i n S p o r t s Gr o u n d s On e w e e k s e s s i o n Re s i d e n t $ 6 4 No n - R e s i d e n t $ 7 7 Resident $72 Non-Resident $86 FP 6 G l e n t h e G u i d e N a t u r e C a m p On e w e e k s e s s i o n Re s i d e n t $ 1 9 6 No n - R e s i d e n t $ 2 3 5 Resident $212 Non-Resident $254 FP 7 C a m p C o n n e c t o r AM / P M C o n n e c t o r Re s i d e n t $ 3 2 No n - R e s i d e n t $ 3 8 Resident $35 Non-Resident $42 FP 8 C a m p C o n n e c t o r Lu n c h C o n n e c t o r Re s i d e n t $ 1 9 No n - R e s i d e n t $ 2 3 Resident $20 Non-Resident $24 FP 9 Du b l i n L . E . A . D . P r o g r a m Re s i d e n t $ 8 8 No n - R e s i d e n t $ 1 0 6 Resident $99 Non-Resident $119 Pr e s c h o o l P r o g r a m s PP 1 D u b l i n P r e s c h o o l - 3 - Y e a r O l d C l a s s e s 2 d a y s p e r w e e k Re s i d e n t $ 4 1 2 No n - R e s i d e n t $ 4 9 4 Resident $437 Non-Resident $524 PP 2 D u b l i n P r e s c h o o l - 4 - Y e a r O l d C l a s s e s 2 d a y s p e r w e e k Re s i d e n t $ 4 3 7 No n - R e s i d e n t $ 5 2 4 Resident $463 Non-Resident $556 Al l P a r k s & R e c r e a t i o n P r o g r a m F e e s a r e s u b j e c t t o 2 0 % i n c r e a s e b a s e d o n t h e P a r k s & C o m m u n i t y S e r v i c e s P r i c i n g P o l i c y . Fo r a l l d e v e l o p m e n t r e l a t e d a c t i v i t i e s n o t e d a s T i m e a n d M a t e r i a l s ( T & M ) , t h e c o s t o f t h e C i t y A t t o r n e y s h a l l b e d e t e r m i n e d b y a p p l y i n g t h e d e s i g n a t e d o v e r h e a d f a c t o r t o t h e C o s t f o r C i t y A t t o r n e y s e r vices in c u r r e d b y t h e C i t y . A n i n i t i a l d e p o s i t s h a l l b e m a d e b y t h e a p p l i c a n t a s d e t e r m i n e d b y C i t y S t a f f b a s e d o n t h e s c o p e a n d c o m p l e x i t y o f t h e p r o j e c t . A d d i t i o n a l d e p o s i t s s h a l l b e c o l l e c t e d a s n e c e s s ary during pr o c e s s i n g . A n y a p p l i c a n t f u n d s r e m a i n i n g a f t e r c o m p l e t i o n o f t h e p r o j e c t s h a l l b e r e f u n d e d t o t h e a p p l i c a n t . *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 1 4 o f 2 6 Exhibit A4.5.b Packet Pg. 112 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 PP 3 D u b l i n P r e s c h o o l - 3 - Y e a r O l d C l a s s e s 3 d a y s p e r w e e k Re s i d e n t $ 6 1 6 No n - R e s i d e n t $ 7 3 9 Resident $653 Non-Resident $784 PP 4 D u b l i n P r e s c h o o l - 4 - Y e a r O l d C l a s s e s 3 d a y s p e r w e e k Re s i d e n t $ 6 4 1 No n - R e s i d e n t $ 7 6 9 Resident $686 Non-Resident $823 PP 5 D u b l i n P r e s c h o o l - 4 - Y e a r O l d C l a s s e s 4 d a y s p e r w e e k Re s i d e n t $ 9 6 2 No n - R e s i d e n t $ 1 , 1 5 4 Resident $1,039 Non-Resident $1,246 PP 6 L i t t l e L o v i e s 8 c l a s s e s Re s i d e n t $ 1 6 0 No n - R e s i d e n t $ 1 9 2 Resident $176 Non-Resident $211 PP 7 C a m p S h a m r o c k 1 w e e k s e s s i o n - ( 5 d a y s ) Re s i d e n t $ 1 0 1 No n - R e s i d e n t $ 1 2 1 Resident $110 Non-Resident $132 PP 8 D u b l i n P r e s c h o o l N o n - P a r t i c i p a t i o n Da i l y r a t e Re s i d e n t $ 6 0 No n - R e s i d e n t $ 6 0 Resident $65 Non-Resident $65 Se n i o r C e n t e r P r o g r a m s SC 1 A c t i v i t y F e e Pe r a c t i v i t y Re s i d e n t & N o n - R e s i d e n t $2 - $ 3 Resident & Non-Resident $3-$15 SC 2 S p e c i a l L u n c h e o n s Pe r L u n c h e o n Re s i d e n t $ 7 . 5 0 - $ 1 5 No n - R e s i d e n t $ 8 . 5 0 - $ 1 6 Resident $10-$20 Non-Resident $12-$24 SC 3 D a n c e s Pr e - R e g i s t r a t i o n s Re s i d e n t $ 1 0 - $ 2 5 No n - R e s i d e n t $ 1 2 - $ 3 0 Resident No Change Non-Resident $13-$30 SC 4 D a n c e s At t h e D o o r Re s i d e n t & N o n - R e s i d e n t $1 5 - $ 3 5 Resident & Non-Resident $15-$40 SC 5 T r i p s a n d T o u r s Lo c a l T r i p s ( 4 - h o u r t r i p ) Re s i d e n t $ 2 0 No n - R e s i d e n t $ 2 4 Resident $20-$25 Non-Resident $24-$30 SC 6 T r i p s a n d T o u r s - A d d i t i o n a l f e e Fo r e a c h h o u r o v e r 4 - h r / p e r s o n Re s i d e n t & N o n - R e s i d e n t $3 . 5 0 Resident & Non-Resident $3.50-$5 SC 7 T r i p s a n d T o u r s Lo c a l T r i p s ( 8 - h o u r t r i p ) Re s i d e n t $ 3 5 No n - R e s i d e n t $ 4 2 Resident $35-$45 Non-Resident $42-$54 SC 8 T r i p s a n d T o u r s Di s t a n t T r i p s ( 8 - 1 0 h o u r t r i p ) Re s i d e n t $ 3 9 No n - R e s i d e n t $ 4 7 Resident $40-$50 Non-Resident $48-$60 Sp o r t s P r o g r a m s SP 1 Ba s k e t b a l l A d u l t L e a g u e Re s i d e n t $ 5 0 9 - $ 6 4 0 No n - R e s i d e n t $ 6 1 1 - $ 7 6 8 Resident $475-640 Non-Resident $570-$768 SP 2 Bo c c e B a l l A d u l t C o - e d L e a g u e Re s i d e n t $ 1 5 0 No n - R e s i d e n t $ 1 8 0 Resident $155 Non-Resident $186 SP 3 So f t b a l l A d u l t L e a g u e Re s i d e n t $ 4 7 5 - $ 6 3 0 No n - R e s i d e n t $ 5 7 0 - $ 7 5 6 Resident $475-$630 Non-Resident $570-$756 SP 4 Sp o r t s L e a g u e L a t e R e g i s t r a t i o n F e e Re s i d e n t $ 2 5 No n - R e s i d e n t $ 2 5 No Change Ad u l t S p o r t s *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 1 5 o f 2 6 Exhibit A4.5.b Packet Pg. 113 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 SP 6 Ju n i o r W a r r i o r s B a s k e t b a l l L e a g u e - W i n t e r S e a s o n Re s i d e n t $ 1 4 9 No n - R e s i d e n t $ 1 7 9 Resident $162 Non-Resident $194 SP 7 Ju n i o r W a r r i o r s B a s k e t b a l l L e a g u e - S u m m e r S e a s o n Re s i d e n t $ 9 9 No n - R e s i d e n t $ 1 1 9 Resident $106 Non-Resident $127 SP 8 Te e b a l l L e a g u e Re s i d e n t $ 1 0 9 No n - R e s i d e n t $ 1 3 1 No Change SP 9 Ba s k e t b a l l C l i n i c s Re s i d e n t $ 4 8 - $ 5 9 No n - R e s i d e n t $ 5 8 - $ 7 1 Resident $51-$64 Non-Resident $61-$77 Sw i m C e n t e r P r o g r a m s SW 1 0 - 5 Y e a r s , 6 - 1 7 Y e a r s , A d u l t , S e n i o r D a i l y Re c r e a t i o n a l S w i m m i n g Re s i d e n t $ 4 D a i l y $5 2 1 5 - D a y P a s s No n - R e s i d e n t $ 6 0 1 5 - D a y Pa s s No Change SW 5 F a m i l y P a s s Re c r e a t i o n a l S w i m m i n g Re s i d e n t $ 1 6 5 No n - R e s i d e n t $ 1 9 8 No Change SW 6 Ad u l t L a p S w i m ( D a i l y F e e ) Re s i d e n t & N o n - R e s i d e n t $3 . 7 5 Resident & Non-Resident $4 SW 7 Fi t n e s s P r o g r a m s - S e n i o r L a p S w i m ( D a i l y F e e ) Re s i d e n t & N o n - R e s i d e n t $3 . 5 0 Resident & Non-Resident $4 SW 8 Fi t n e s s P r o g r a m s - A d u l t L a p S w i m - P a s s F e e ( 1 5 a d m i s s i o n s ) Re s i d e n t $ 4 8 . 7 5 No n - R e s i d e n t $ 5 6 . 2 5 Resident $52 Non-Resident $60 SW 9 Fi t n e s s P r o g r a m s - S e n i o r L a p S w i m - P a s s F e e ( 1 5 a d m i s s i o n s ) Re s i d e n t $ 4 8 . 7 5 No n - R e s i d e n t $ 5 6 . 2 5 Resident $50 Non-Resident $56 SW 1 0 In f a n t / P a r e n t ( p e r c l a s s ) 6 m o . - 4 y e a r s Re s i d e n t $ 5 . 7 5 No n - R e s i d e n t $ 6 . 8 7 Resident $6-$10 Non-Resident $7-$12 SW 1 1 Pr e s c h o o l ( p e r c l a s s ) 3 y e a r s - 5 y e a r s Re s i d e n t $ 8 . 2 5 No n - R e s i d e n t $ 9 . 8 7 Resident $8-$15 Non-Resident $10-$18 SW 1 2 Yo u t h ( p e r c l a s s ) 6 y e a r s - 1 4 y e a r s Re s i d e n t $ 7 No n - R e s i d e n t $ 8 . 3 7 Resident $7-$14 Non-Resident $8-$17 SW 1 3 Ad u l t ( p e r c l a s s ) 1 5 + y e a r s Re s i d e n t $ 8 . 2 5 No n - R e s i d e n t $ 9 . 8 7 Resident $8-$15 Non-Resident $10-$18 SW 1 4 Pr i v a t e L e s s o n ( p e r c l a s s ) Re s i d e n t $ 4 0 No n - R e s i d e n t $ 4 8 Resident $40-$50 Non-Resident $48-$60 SW 1 5 L e a r n - t o - S w i m P r o g r a m s Se m i - P r i v a t e L e s s o n ( p e r c l a s s ) Re s i d e n t $ 3 1 No n - R e s i d e n t $ 3 7 Resident $31-$40 Non-Resident $37-$45 SW 1 6 Sw i m T e a m Re s i d e n t $ 2 7 5 No n - R e s i d e n t $ 3 3 0 Resident $295 Non-Resident $342 SW 1 7 Ju n i o r S w i m T e a m Re s i d e n t $ 1 3 5 No n - R e s i d e n t $ 1 6 2 Resident $150 Non-Resident $168 SW 1 8 Co m p e t i t i v e S t r o k e L e s s o n s ( p e r c l a s s ) Re s i d e n t $ 7 6 No n - R e s i d e n t $ 9 1 Resident $8-$15 Non-Resident $10-$18 SW 1 9 Gr o u p P i c n i c A r e a R e s e r v a t i o n Re s i d e n t $ 3 9 No n - R e s i d e n t $ 4 7 No Change SW 2 0 Gu a r d S t a r t / W a t e r S a f e t y I n s t r u c t o r A i d T r a i n i n g Re s i d e n t $ 9 1 No n - R e s i d e n t $ 1 0 9 No Change Yo u t h S p o r t s Co m p e t i t i v e S w i m m i n g P r o g r a m s Ot h e r P r o g r a m s Fi t n e s s P r o g r a m s Le a r n - t o - S w i m P r o g r a m s *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 1 6 o f 2 6 Exhibit A4.5.b Packet Pg. 114 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 SW 2 1 Li f e g u a r d T r a i n i n g Re s i d e n t $ 2 5 1 No n - R e s i d e n t $ 3 0 1 No Change SW 2 2 Wa t e r S a f e t y I n s t r u c t o r Re s i d e n t $ 2 0 1 No n - R e s i d e n t $ 2 4 1 No Change SW 2 3 Sp r i n g b o a r d D i v i n g ( p e r c l a s s ) Re s i d e n t $ 9 . 8 3 No n - R e s i d e n t $ 1 1 . 6 6 Resident $9-$15 Non-Resident $11-$18 SW 2 4 Ad v a n c e d S w i m m i n g T e c h n i q u e ( p e r c l a s s ) Re s i d e n t $ 1 2 No n - R e s i d e n t $ 1 4 . 2 5 Resident $12-$18 Non-Resident $14-$20 Wa v e ( E f f e c t i v e 1 2 / 2 1 / 1 6 ) WV 1 Re c r e a t i o n a l S w i m m i n g U n d e r 4 0 " Resident Fee $13 Non-Resident Fee $15 WV 2 Re c r e a t i o n a l S w i m m i n g O v e r 4 0 " Resident Fee $15 Non-Resident Fee $17 WV 3 Gr o u p Resident &Non-Residet Fee $12 WV 4 Re c r e a t i o n a l S w i m m i n g U n d e r 4 0 " Resident Fee $11 Non-Resident $13 WV 5 Re c r e a t i o n a l S w i m m i n g O v e r 4 0 " Resident Fee $13 Non-Resident Fee $15 WV 6 Gr o u p Resident &Non-Residet Fee $10 WV 7 Y o u t h S w i m m i n g L e s s o n s Pe r c l a s s r a t e $14 WV 8 P r e - S c h o o l S w i m m i n g L e s s o n s Pe r c l a s s r a t e $20 WV 9 S e m i - P r i v a t e S w i m m i n g L e s s o n s Pe r c l a s s r a t e $35 WV 1 0 P r i v a t e S w i m m i n g L e s s o n s Pe r c l a s s r a t e $55 WV 1 1 L a p S w i m / W a t e r W a l k i n g $6 Co n t r a c t C l a s s e s CF 1 I n t e r m e n t F e e s Cr e m a t i o n / B u r i a l $2 3 0 $ 3 3 0 CF 2 I n t e r m e n t F e e s Ea r t h B u r i a l $1 , 3 3 5 $ 1 , 5 3 3 Se c t i o n 1 0 . 3 : P a r k s & R e c r e a t i o n P r o g r a m F e e s - F a c i l i t y R e n t a l F e e s * * Ci v i c C e n t e r R e n t a l ( C o u n c i l C h a m b e r s & R e g i o n a l M e e t i n g R o o m ) FR 1 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Us e f o r t h e p u r p o s e o f m e e t i n g s No F e e N o F e e FR 2 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Us e f o r t h e p u r p o s e o f f u n d r a i s i n g $6 8 / h o u r N o C h a n g e Ot h e r P r o g r a m s Se c t i o n 1 0 . 2 : P a r k s & R e c r e a t i o n P r o g r a m F e e s - C e m e t e r y F e e s f o r H e r i t a g e & C u l t u r a l A r t s C e n t e r * * Fo r a l l C o n t r a c t I n s t r u c t o r A c t i v i t i e s , F e e s f o r R e s i d e n t s a n d f o r N o n - R e s i d e n t s m a y v a r y . T h e f e e s a r e b a s e d o n t h e c o n t r a c t ag r e e m e n t s w i t h e a c h i n s t r u c t o r a n d a r e s u b j e c t t o c h a n g e a t t h e d i s c r e t i o n o f t h e P a r k s & C o m m u n i t y S e r v i c e s D i r e c t o r . Ad m i s s i o n F e e s ( F u l l D a y ) Ad m i s s i o n F e e s ( P a r t i a l D a y ) *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 1 7 o f 2 6 Exhibit A4.5.b Packet Pg. 115 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 FR 3 I n d i v i d u a l s o r O t h e r G r o u p s Re s i d e n t $ 9 0 / h o u r No n - R e s i d e n t $ 1 0 8 / h o u r No Change FR 4 C o m m e r c i a l U s e s Du b l i n - b a s e d B u s i n e s s $1 2 0 / h o u r No n D u b l i n - b a s e d Bu s i n e s s $ 1 4 4 / h o u r No Change He r i t a g e P a r k & M u s e u m s F a c i l i t y R e n t a l - S t . R a y m o n d C h u r c h FR 5 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s a n d Y o u t h Sp o r t s L e a g u e s Us e d u r i n g r e g u l a r b u s i n e s s h o u r s f o r t h e p u r p o s e o f m e e t i n g s - ( P l e a s e re f e r t o t h e F a c i l i t y U s e R e n t a l P o l i c y ) Se t u p / T a k e d o w n F e e O n l y of $ 1 4 p e r h o u r p e r Fa c i l i t y A t t e n d a n t . Nu m b e r o f A t t e n d a n t s de p e n d e n t o n f a c i l i t i e s us e d a n d t h e s e t u p n e e d s . No Change FR 6 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s a n d Y o u t h Sp o r t s L e a g u e s Us e D u r i n g o u t s i d e o f b u s i n e s s h o u r s f o r t h e p u r p o s e o f m e e t i n g s - ( P l e a s e re f e r t o t h e F a c i l i t y U s e R e n t a l P o l i c y ) $1 5 / h o u r N o C h a n g e FR 7 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s a n d Y o u t h Sp o r t s L e a g u e s Us e d f o r t h e p u r p o s e o f f u n d r a i s i n g $4 5 / h o u r N o C h a n g e FR 8 I n d i v i d u a l s o r O t h e r G r o u p s Re s i d e n t $ 6 0 / h o u r No n - R e s i d e n t $ 7 2 / h o u r No Change FR 9 C o m m e r c i a l U s e s Du b l i n - b a s e d B u s i n e s s $8 0 / h o u r No n D u b l i n - b a s e d Bu s i n e s s $ 9 6 / h o u r No Change FR 1 0 I n d i v i d u a l s o r O t h e r G r o u p s 6- H o u r P a c k a g e ( i n c l u d e s K o l b S u n d a y S c h o o l B a r n ) Re s i d e n t $ 1 , 2 4 0 No n - R e s i d e n t $ 1 , 4 8 8 No Change FR 1 1 I n d i v i d u a l s o r O t h e r G r o u p s Ea c h h o u r a f t e r 6 - H o u r P a c k a g e ( i n c l u d e s K o l b S u n d a y S c h o o l B a r n ) Re s i d e n t $ 2 3 0 / h o u r No n - R e s i d e n t $ 2 7 6 / h o u r No Change He r i t a g e P a r k & M u s e u m s F a c i l i t y R e n t a l - K o l b S u n d a y S c h o o l B a r n ( I n c l u d e s t h e u s e o f t h e a d j a c e n t P i c n i c A r e a a n d a p o r t i o n o f t h e P a r k g r o u n d s ) FR 1 2 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s a n d Y o u t h Sp o r t s L e a g u e s Us e d u r i n g r e g u l a r b u s i n e s s h o u r s f o r t h e p u r p o s e o f m e e t i n g s - ( P l e a s e re f e r t o t h e F a c i l i t y U s e R e n t a l P o l i c y ) Se t u p / T a k e d o w n F e e O n l y of $ 1 4 p e r h o u r p e r Fa c i l i t y A t t e n d a n t . Nu m b e r o f A t t e n d a n t s de p e n d e n t o n f a c i l i t i e s us e d a n d t h e s e t u p n e e d s . No Change *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 1 8 o f 2 6 Exhibit A4.5.b Packet Pg. 116 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 FR 1 3 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s a n d Y o u t h Sp o r t s L e a g u e s Us e d u r i n g o u t s i d e o f b u s i n e s s h o u r s f o r t h e p u r p o s e o f m e e t i n g s - ( P l e a s e re f e r t o t h e F a c i l i t y U s e R e n t a l P o l i c y ) $4 3 / h o u r N o C h a n g e FR 1 4 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s a n d Y o u t h Sp o r t s L e a g u e s Us e f o r t h e p u r p o s e o f f u n d r a i s i n g $1 2 8 / h o u r N o C h a n g e FR 1 5 I n d i v i d u a l s o r O t h e r G r o u p s Re s i d e n t $ 1 7 0 / h o u r No n - R e s i d e n t $ 2 0 4 / h o u r No Change FR 1 6 C o m m e r c i a l U s e s Du b l i n - b a s e d B u s i n e s s $2 2 7 / h o u r No n D u b l i n - b a s e d Bu s i n e s s $2 7 2 / h o u r No Change FR 1 7 I n d i v i d u a l s o r O t h e r G r o u p s 6- H o u r P a c k a g e Re s i d e n t $ 9 1 8 No n - R e s i d e n t $ 1 , 1 0 1 No Change FR 1 8 I n d i v i d u a l s o r O t h e r G r o u p s Af t e r 6 h o u r s Re s i d e n t $ 1 7 0 / h o u r No n - R e s i d e n t $ 2 0 4 / h o u r No Change Li b r a r y C o m m u n i t y R o o m FR 1 9 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Us e f o r t h e p u r p o s e o f m e e t i n g s No F e e N o C h a n g e FR 2 0 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Us e f o r t h e p u r p o s e o f f u n d r a i s i n g $6 8 / h o u r N o C h a n g e FR 2 1 I n d i v i d u a l s o r O t h e r G r o u p s Re s i d e n t $ 9 0 / h o u r No n - R e s i d e n t $ 1 0 8 / h o u r No Change FR 2 2 C o m m e r c i a l U s e s Du b l i n - b a s e d B u s i n e s s $1 2 0 / h o u r No n D u b l i n - b a s e d Bu s i n e s s $ 1 4 4 / h o u r No Change Se n i o r C e n t e r F a c i l i t y R e n t a l - B a l l r o o m FR 2 3 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Us e f o r t h e p u r p o s e o f m e e t i n g s $4 6 / h o u r N o C h a n g e FR 2 4 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Us e f o r t h e p u r p o s e o f f u n d r a i s i n g $1 3 9 / h o u r N o C h a n g e FR 2 5 I n d i v i d u a l s o r O t h e r G r o u p s Re s i d e n t $ 1 8 5 / h o u r No n - R e s i d e n t $ 2 2 2 / h o u r No Change *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 1 9 o f 2 6 Exhibit A4.5.b Packet Pg. 117 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 FR 2 6 C o m m e r c i a l U s e s Du b l i n - b a s e d Bu s i n e s s $ 2 4 6 / h o u r No n D u b l i n - b a s e d Bu s i n e s s $ 2 9 6 / h o u r No Change Se n i o r C e n t e r F a c i l i t y R e n t a l - L o u n g e FR 2 7 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Us e f o r t h e p u r p o s e o f m e e t i n g s $1 2 / h o u r N o C h a n g e FR 2 8 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Us e f o r t h e p u r p o s e o f f u n d r a i s i n g $3 6 / h o u r N o C h a n g e FR 2 9 I n d i v i d u a l s o r O t h e r G r o u p s Re s i d e n t $ 4 8 / h o u r No n - R e s i d e n t $ 5 8 / h o u r No Change FR 3 0 C o m m e r c i a l U s e s Du b l i n - b a s e d Bu s i n e s s $ 6 4 / h o u r No n D u b l i n - b a s e d Bu s i n e s s $ 7 7 / h o u r No Change Se n i o r C e n t e r F a c i l i t y R e n t a l - C l a s s r o o m A FR 3 1 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Us e f o r t h e p u r p o s e o f m e e t i n g $9 / h o u r N o C h a n g e FR 3 2 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Us e f o r t h e p u r p o s e o f f u n d r a i s i n g $2 8 / h o u r N o C h a n g e FR 3 3 I n d i v i d u a l s o r O t h e r G r o u p s Re s i d e n t $ 3 7 / h o u r No n - R e s i d e n t $ 4 4 / h o u r No Change FR 3 4 C o m m e r c i a l U s e s Du b l i n - b a s e d B u s i n e s s $4 9 / h o u r No n D u b l i n - b a s e d Bu s i n e s s $ 5 9 / h o u r No Change Se n i o r C e n t e r F a c i l i t y R e n t a l - M e e t i n g R o o m FR 3 5 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Us e f o r t h e p u r p o s e o f m e e t i n g $4 / h o u r N o C h a n g e FR 3 6 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Us e f o r t h e p u r p o s e o f f u n d r a i s i n g $1 3 / h o u r N o C h a n g e FR 3 7 I n d i v i d u a l s o r O t h e r G r o u p s Re s i d e n t $ 1 7 / h o u r No n - R e s i d e n t $ 2 0 / h o u r No Change FR 3 8 C o m m e r c i a l U s e s Du b l i n - b a s e d B u s i n e s s $2 2 / h o u r No n D u b l i n - b a s e d Bu s i n e s s $ 2 7 / h o u r No Change *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 2 0 o f 2 6 Exhibit A4.5.b Packet Pg. 118 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 Sh a n n o n C e n t e r F a c i l i t y R e n t a l - A m b r o s e H a l l FR 3 9 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Us e d u r i n g r e g u l a r b u s i n e s s h o u r s - ( P l e a s e r e f e r t o t h e F a c i l i t y U s e R e n t a l Po l i c y ) Se t u p / T a k e d o w n F e e O n l y of $ 1 4 p e r h o u r p e r Fa c i l i t y A t t e n d a n t . Nu m b e r o f A t t e n d a n t s de p e n d e n t o n f a c i l i t i e s us e d a n d t h e s e t u p n e e d s . No Change FR 4 0 Am b r o s e H a l l P u b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - ba s e d C h a r i t a b l e a n d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s As s o c i a t i o n s , a n d S p o r t s L e a g u e s Us e O u t s i d e o f R e g u l a r B u s i n e s s H o u r s - ( P l e a s e r e f e r t o t h e F a c i l i t y U s e Re n t a l P o l i c y ) $8 5 / h o u r No Change FR 4 1 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Us e f o r t h e p u r p o s e o f f u n d r a i s i n g $1 8 8 / h o u r N o C h a n g e FR 4 2 I n d i v i d u a l s o r O t h e r G r o u p s Re s i d e n t $ 2 5 0 / h o u r No n - R e s i d e n t $ 3 0 0 / h o u r No Change FR 4 3 C o m m e r c i a l U s e s Du b l i n - b a s e d B u s i n e s s $3 3 2 / h o u r No n D u b l i n - b a s e d Bu s i n e s s $ 4 0 0 / h o u r No Change Sh a n n o n C e n t e r F a c i l i t y R e n t a l - M u l t i p u r p o s e R o o m FR 4 4 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Us e d u r i n g r e g u l a r b u s i n e s s h o u r s - ( P l e a s e r e f e r t o t h e F a c i l i t y U s e R e n t a l Po l i c y ) Se t u p / T a k e d o w n F e e O n l y of $ 1 4 p e r h o u r p e r Fa c i l i t y A t t e n d a n t . Nu m b e r o f A t t e n d a n t s de p e n d e n t o n f a c i l i t i e s us e d a n d t h e s e t u p n e e d s . No Change FR 4 5 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Us e o u t s i d e o f r e g u l a r b u s i n e s s h o u r s - ( P l e a s e r e f e r t o t h e F a c i l i t y U s e Re n t a l P o l i c y ) $2 4 / h o u r N o C h a n g e FR 4 6 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Us e f o r t h e p u r p o s e o f f u n d r a i s i n g $5 3 / h o u r N o C h a n g e FR 4 7 I n d i v i d u a l s o r O t h e r G r o u p s Re s i d e n t $ 7 0 / h o u r No n - R e s i d e n t $ 8 4 / h o u r No Change FR 4 8 C o m m e r c i a l U s e s Du b l i n - b a s e d Bu s i n e s s $ 9 3 / h o u r No n D u b l i n - b a s e d Bu s i n e s s $ 1 1 2 / h o u r No Change *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 2 1 o f 2 6 Exhibit A4.5.b Packet Pg. 119 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 Sh a n n o n C e n t e r F a c i l i t y R e n t a l - C l a s s r o o m FR 4 9 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Us e d u r i n g r e g u l a r b u s i n e s s h o u r s - ( P l e a s e r e f e r t o t h e F a c i l i t y U s e R e n t a l Po l i c y ) Se t u p / T a k e d o w n F e e O n l y of $ 1 4 p e r h o u r p e r Fa c i l i t y A t t e n d a n t . Nu m b e r o f A t t e n d a n t s de p e n d e n t o n f a c i l i t i e s us e d a n d t h e s e t u p n e e d s . No Change FR 5 0 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Us e o u t s i d e o f r e g u l a r b u s i n e s s h o u r s - ( P l e a s e r e f e r t o t h e F a c i l i t y U s e Re n t a l P o l i c y ) $1 4 / h o u r N o C h a n g e FR 5 1 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Us e f o r t h e p u r p o s e o f f u n d r a i s i n g $2 3 / h o u r N o C h a n g e FR 5 2 I n d i v i d u a l s o r O t h e r G r o u p s Re s i d e n t $ 3 0 / h o u r No n - R e s i d e n t $ 3 6 / h o u r No Change FR 5 3 C o m m e r c i a l U s e s Du b l i n - b a s e d B u s i n e s s $4 0 / h o u r No n D u b l i n - b a s e d Bu s i n e s s $ 4 8 / h o u r No Change Sw i m C e n t e r P o o l R e n t a l s SC 1 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d Ch a r i t a b l e a n d S o c i a l W e l f a r e O r g a n i z a t i o n s , an d S p o r t s L e a g u e s Po o l U s e F e e $3 4 / h o u r N o C h a n g e SC 2 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d Ch a r i t a b l e a n d S o c i a l W e l f a r e O r g a n i z a t i o n s , an d S p o r t s L e a g u e s Li f e g u a r d F e e $1 2 / h o u r / l i f e g u a r d N o C h a n g e SC 3 I n d i v i d u a l s o r O t h e r G r o u p s Po o l U s e F e e Re s i d e n t $ 5 0 / h o u r No n - R e s i d e n t $ 6 0 / h o u r No Change SC 4 I n d i v i d u a l s o r O t h e r G r o u p s Li f e g u a r d F e e Re s i d e n t & N o n - R e s i d e n t $ 1 2 / h o u r / l i f e g u a r d No Change SC 5 C o m m e r c i a l G r o u p s Po o l U s e F e e Re s i d e n t $ 6 7 / h o u r No n - R e s i d e n t $ 8 0 / h o u r No Change SC 6 C o m m e r c i a l G r o u p s Li f e g u a r d F e e Re s i d e n t & N o n - R e s i d e n t $ 1 2 / h o u r / l i f e g u a r d No Change St a g e r G y m F a c i l i t y R e n t a l FR 5 4 Du b l i n S p o r t s L e a g u e O r g a n i z a t i o n s , P u b l i c A g e n c i e s , D u b l i n C h a m b e r o f Co m m e r c e , D u b l i n C h a r i t a b l e a n d S o c i a l W e l f a r e O r g a n i z a t i o n s Re s i d e n t F e e O n l y $4 0 / h o u r No Change FR 5 5 I n d i v i d u a l s o r O t h e r G r o u p s Re s i d e n t $ 6 0 / h o u r No n - R e s i d e n t $ 7 2 / h o u r No Change *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 2 2 o f 2 6 Exhibit A4.5.b Packet Pg. 120 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 FR 5 6 C o m m e r c i a l U s e s Du b l i n - b a s e d B u s i n e s s $8 0 / h o u r No n D u b l i n - b a s e d Bu s i n e s s $ 9 6 / h o u r No Change Wa v e R e n t a l s ( E f f e c t i v e 1 2 / 2 1 / 1 6 ) WR 1 Ca b a n a s ( 3 ) 1 0 ' x 1 0 ' s t r u c t u r e w i t h p r i v a c y s c r e e n i n g , p a t i o f u r n i t u r e & Co o l e r $60 WR 2 Gr o u p P i c n i c A r e a s ( 5 ) s h a d e d a r e a s w i t h p i c n i c b e n c h e s s e a t i n g 5 0 $100 WR 3 Lu x u r y L o u n g e s ( 1 0 + ) P o r t a b l e s h a d e d c o v e r i n g s w i t h t w o l o u n g e s & c o o l e r $ 4 0 WR 4 Co m p e t i t i o n P o o l , N a t a t o r i u m , C h i l d r e n ' s P l a y P o o l a n d W a t e r s l i d e T o w e r Resident & Non-Profit $1,200 Non-Resident $1,440 Commercial $1,750 WR 5 Ch i l d r e n ' s P l a y P o o l Resident & Non-Profit $330 Non-Resident $400 Commercial $500 WR 6 Lo w e r L e v e l o f T o w e r Resident & Non-Profit $380 Non-Resident $460 Commercial $560 WR 7 Fu l l W a t e r s l i d e T o w e r Resident & Non-Profit $450 Non-Resident $540 Commercial $680 WR 8 Na t a t o r i u m R e n t a l Resident & Non-Profit $280 Non-Resident $540 Commercial $680 WR 9 Co m p e t i t i o n P o o l R e n t a l ( d u r i n g n o r m a l b u s i n e s s h o u r s ) Resident & Non-Profit $280 Non-Residential $340 Commercial $410 WR 1 0 Co m m u n i t y R o o m R e n t a l Resident & Non-Profit $170 Non-Resident $200 Commercial $260 WR 1 1 Pi c n i c A r e a R e n t a l ( a d d e d t o o t h e r r e n t a l ) Add-on Amenity, Flat $25/hr WR 1 2 Ad d i t i o n a l S t a f f Add-on Staffing Charge where appropriate, Flat $30/hr Sh a d e d S p a c e R e n t a l s Po o l / A m e n i t y R e n t a l s Ot h e r A m e n i t i e s & S e r v i c e s *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 2 3 o f 2 6 Exhibit A4.5.b Packet Pg. 121 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 WR 1 3 O t h e r A m e n i t i e s & S e r v i c e s Am e n i t y C h a r g e / A d d i t i o n a l S e t - u p F e e Add-on Facility Usee Fee where appropriate for use of amenities such as PA, Scoreboard, Water Polo Configuration, or other recreational amenities not included in standard rental fees Se c t i o n 1 0 . 4 : P a r k s & R e c r e a t i o n P r o g r a m F e e s - P i c n i c A r e a R e n t a l F e e s * * Em e r a l d G l e n P a r k P i c n i c A r e a R e n t a l s PR 1 Em e r a l d G l e n P a r k - A r e a A ( s e a t s 5 6 ) $2 3 / d a y Us e f o r t h e P u r p o s e o f Fu n d r a i s i n g $ 5 3 / d a y No Change PR 2 Em e r a l d G l e n P a r k - A r e a B ( s e a t s 4 8 ) $2 0 / d a y Us e f o r t h e P u r p o s e o f Fu n d r a i s i n g $ 4 5 / d a y No Change PR 3 Em e r a l d G l e n P a r k - A r e a C ( s e a t s 9 6 ) $4 0 / d a y Us e f o r t h e P u r p o s e o f Fu n d r a i s i n g $ 9 0 / d a y No Change PR 4 Em e r a l d G l e n P a r k - A r e a s A B C ( s e a t s 2 0 0 ) $8 3 / d a y Us e f o r t h e P u r p o s e o f Fu n d r a i s i n g $ 1 8 8 / d a y No Change PR 5 Em e r a l d G l e n P a r k - A r e a D ( s e a t s 3 6 ) $1 5 / d a y Us e f o r t h e P u r p o s e o f Fu n d r a i s i n g $ 3 4 / d a y No Change PR 6 Em e r a l d G l e n P a r k - A r e a E ( s e a t s 2 4 ) $1 0 / d a y Us e f o r t h e P u r p o s e o f Fu n d r a i s i n g $ 2 3 / d a y No Change PR 7 Em e r a l d G l e n P a r k - A r e a A ( s e a t s 5 6 ) Re s i d e n t $ 7 0 / d a y No n - R e s i d e n t $ 8 4 / d a y No Change PR 8 Em e r a l d G l e n P a r k - A r e a B ( s e a t s 4 8 ) Re s i d e n t $ 6 0 / d a y No n - R e s i d e n t $ 7 2 / d a y No Change PR 9 Em e r a l d G l e n P a r k - A r e a C ( s e a t s 9 6 ) Re s i d e n t $ 1 2 0 / d a y No n - R e s i d e n t $ 1 4 4 / d a y No Change PR 1 0 Em e r a l d G l e n P a r k - A r e a s A B C ( s e a t s 2 0 0 ) Re s i d e n t $ 2 5 0 / d a y No n - R e s i d e n t $ 3 0 0 / d a y No Change PR 1 1 Em e r a l d G l e n P a r k - A r e a D ( s e a t s 3 6 ) Re s i d e n t $ 4 5 / d a y No n - R e s i d e n t $ 5 4 / d a y No Change PR 1 2 Em e r a l d G l e n P a r k - A r e a E ( s e a t s 2 4 ) Re s i d e n t $ 3 0 / d a y No n - R e s i d e n t $ 3 6 / d a y No Change Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s In d i v i d u a l s o r O t h e r G r o u p s *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 2 4 o f 2 6 Exhibit A4.5.b Packet Pg. 122 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 PR 1 3 C o m m e r c i a l U s e s Em e r a l d G l e n P a r k - A r e a A ( s e a t s 5 6 ) Du b l i n - b a s e d B u s i n e s s $9 3 / d a y No n D u b l i n - b a s e d Bu s i n e s s $ 1 1 2 / d a y No Change PR 1 4 Em e r a l d G l e n P a r k - A r e a B ( s e a t s 4 8 ) Du b l i n - b a s e d B u s i n e s s $8 0 / d a y No n D u b l i n - b a s e d Bu s i n e s s $ 9 6 / d a y No Change PR 1 5 Em e r a l G l e n P a r k - A r e a C ( s e a t s 9 6 ) Du b l i n - b a s e d B u s i n e s s $1 6 0 / d a y No n D u b l i n - b a s e d Bu s i n e s s $ 1 9 2 / d a y No Change PR 1 6 Em e r a l d G l e n P a r k - A r e a s A B C ( s e a t s 2 0 0 ) Du b l i n - b a s e d B u s i n e s s $3 3 3 / d a y No n D u b l i n - b a s e d Bu s i n e s s $ 4 0 0 / d a y No Change PR 1 7 Em e r a l d G l e n P a r k - A r e a D ( s e a t s 3 6 ) Du b l i n - b a s e d B u s i n e s s $6 0 / d a y No n D u b l i n - b a s e d Bu s i n e s s $ 7 2 / d a y No Change PR 1 8 Em e r a l d G l e n P a r k - A r e a E ( s e a t s 2 4 ) Du b l i n - b a s e d B u s i n e s s $4 0 / d a y No n D u b l i n - b a s e d Bu s i n e s s $ 4 8 / d a y No Change Ko l b P a r k P i c n i c A r e a R e n t a l s PR 1 9 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Ko l b P a r k - A r e a A ( s e a t s 4 8 ) $2 0 / d a y Us e f o r t h e P u r p o s e o f Fu n d r a i s i n g $ 4 5 / d a y No Change PR 2 0 In d i v i d u a l s o r O t h e r G r o u p s Ko l b P a r k - A r e a A ( s e a t s 4 8 ) Re s i d e n t $ 6 0 / d a y No n - R e s i d e n t $ 7 2 / d a y No Change PR 2 1 C o m m e r c i a l U s e s Ko l b P a r k - A r e a A ( s e a t s 4 8 ) Du b l i n - b a s e d B u s i n e s s $8 0 / d a y No n D u b l i n - b a s e d Bu s i n e s s $ 9 6 / d a y No Change Sc h a e f e r R a n c h P a r k P i c n i c A r e a R e n t a l s PR 2 2 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s Sc h a e f e r R a n c h P a r k - A r e a A ( s e a t s 6 4 ) $2 7 / d a y Us e f o r t h e P u r p o s e o f Fu n d r a i s i n g $ 6 1 / d a y No Change PR 2 3 I n d i v i d u a l s o r O t h e r G r o u p s Sc h a e f e r R a n c h P a r k - A r e a A ( s e a t s 6 4 ) Re s i d e n t $ 8 0 / d a y No n - R e s i d e n t $ 9 6 / d a y No Change PR 2 4 C o m m e r c i a l U s e s Sc h a e f e r R a n c h P a r k - A r e a A ( s e a t s 6 4 ) Du b l i n - b a s e d B u s i n e s s $1 0 6 / d a y No n D u b l i n - b a s e d Bu s i n e s s $ 1 2 8 / d a y No Change Co m m e r c i a l U s e s Co m m e r c i a l U s e s *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 2 5 o f 2 6 Exhibit A4.5.b Packet Pg. 123 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e # It e m / S e r v i c e De s c r i p t i o n / U n i t Fe e s t h r o u g h 6/ 3 0 / 1 6 Fee Effective 7/1/16 Se c t i o n 1 0 . 5 : P a r k s & R e c r e a t i o n P r o g r a m F e e s - S p o r t s F i e l d s R e n t a l F e e s * * SR 1 P u b l i c A g e n c i e s , D u b l i n Y o u t h S p o r t s L e a g u e s Sp o r t s F i e l d s R e n t a l - T u r f F i e l d $7 / h o u r No Change SR 2 P u b l i c A g e n c i e s , D u b l i n Y o u t h S p o r t s L e a g u e s Sp o r t s F i e l d s R e n t a l - S y n t h e t i c T u r f F i e l d $2 5 / h o u r No Change SR 3 P u b l i c A g e n c i e s , D u b l i n Y o u t h S p o r t s L e a g u e s Sp o r t s F i e l d s R e n t a l - L i g h t i n g C h a r g e p e r h o u r $2 5 . 4 0 / h o u r No Change SR 4 Du b l i n A d u l t S p o r t s L e a g u e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - ba s e d C h a r i t a b l e a n d S o c i a l W e l f a r e O r g a n i z a t i o n s Sp o r t s F i e l d s R e n t a l - T u r f F i e l d $1 6 . 8 0 / h o u r No Change SR 5 Du b l i n A d u l t S p o r t s L e a g u e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - ba s e d C h a r i t a b l e a n d S o c i a l W e l f a r e O r g a n i z a t i o n s Sp o r t s F i e l d s R e n t a l - S y n t h e t i c T u r f F i e l d $5 0 / h o u r No Change SR 6 Du b l i n A d u l t S p o r t s L e a g u e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - ba s e d C h a r i t a b l e a n d S o c i a l W e l f a r e O r g a n i z a t i o n s Sp o r t s F i e l d s R e n t a l - L i g h t i n g C h a r g e p e r h o u r $2 7 . 2 0 / h o u r No Change SR 7 I n d i v i d u a l o r O t h e r G r o u p s Sp o r t s F i e l d s R e n t a l - T u r f F i e l d Re s i d e n t $ 2 1 / h o u r No n - R e s i d e n t $2 5 . 2 0 / h o u r No Change SR 8 I n d i v i d u a l o r O t h e r G r o u p s Sp o r t s F i e l d s R e n t a l - S y n t h e t i c T u r f F i e l d Re s i d e n t $ 6 2 . 5 0 / h o u r No n - R e s i d e n t $1 0 4 . 7 0 / h o u r No Change SR 9 I n d i v i d u a l o r O t h e r G r o u p s Sp o r t s F i e l d s R e n t a l - L i g h t i n g C h a r g e p e r h o u r Re s i d e n t $ 3 4 / h o u r No n - R e s i d e n t $4 0 . 8 0 / h o u r No Change SR 1 0 C o m m e r c i a l U s e s Sp o r t s F i e l d s R e n t a l - T u r f F i e l d Re s i d e n t $ 3 3 . 6 0 / h o u r No n - R e s i d e n t $4 0 . 3 0 / h o u r No Change SR 1 1 C o m m e r c i a l U s e s Sp o r t s F i e l d s R e n t a l - S y n t h e t i c T u r f F i e l d Re s i d e n t $ 1 0 0 / h o u r No n - R e s i d e n t $ 2 5 0 / h o u r No Change SR 1 2 C o m m e r c i a l U s e s Sp o r t s F i e l d s R e n t a l - L i g h t i n g C h a r g e p e r h o u r Re s i d e n t $ 5 4 . 4 0 / h o u r No n - R e s i d e n t $6 5 . 3 0 / h o u r No Change Te n n i s C o u r t R e n t a l s TR 1 Pu b l i c A g e n c i e s , D u b l i n C h a m b e r o f C o m m e r c e , D u b l i n - b a s e d C h a r i t a b l e an d S o c i a l W e l f a r e O r g a n i z a t i o n s , H o m e o w n e r s A s s o c i a t i o n s , a n d Sp o r t s L e a g u e s $5 / h o u r / C o u r t N o C h a n g e TR 2 I n d i v i d u a l s o r O t h e r G r o u p s Re s i d e n t $ 1 0 / h o u r / C o u r t No n - R e s i d e n t $1 2 / h o u r / C o u r t No Change TR 3 C o m m e r c i a l U s e s Du b l i n - b a s e d B u s i n e s s $1 5 / h o u r / C o u r t No n D u b l i n - b a s e d Bu s i n e s s $ 1 8 / h o u r / C o u r t No Change Fo r a l l F a c i l i t y R e n t a l s , P i c n i c A r e a R e n t a l s a n d t h e S p o r t s F i e l d R e n t a l s a l a t e c h a r g e a n d c a n c e l l a t i o n f e e s a l o n g w i t h a s e c u r i t y d e p o s i t w i l l b e c h a r g e d i n a d d i t i o n t o t h e a b o v e f e e s . Fo r T o u r n a m e n t s , a n h o u r l y F a c i l i t y A t t e n d a n t f e e i n a d d i t i o n t o t h e r e n t a l f e e s w i l l b e c h a r g e d . P l e a s e r e f e r t o t h e S p o r t s F i e l d s U s e P o l i c y f o r m o r e i n f o r m a t i o n . *L o c a l F e e s a n d C h a r g e s n o t s u b j e c t t o a n n u a l a d j u s t m e n t b a s e d o n C o n s u m e r P r i c e I n d e x ( C P I ) ** F e e s a n d C h a r g e s e s t a b l i s h e d b y s e p a r a t e o r d i n a n c e , S t a t e L a w , o r a n o t h e r a g e n c y a n d n o t s u b j e c t t o C P I a d j u s t m e n t Pa g e 2 6 o f 2 6 Exhibit A4.5.b Packet Pg. 124 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - M a s t e r F e e S c h e d u l e ( 1 2 5 2 : A d o p t t h e a d d i t i o n o f T h e W a v e a t E m e r a l d G l e n P a r k F e e s t o t h e Page 1 of 4 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Annual Report of Developer Impact Fee Funds Deposits: Pursuant to Government Code Sections 66002, 66006 and 66008 (AB 1600) Prepared by: Lisa Hisatomi Assistant Administrative Services Director EXECUTIVE SUMMARY: State law requires the City to review and report on an annual basis the status of Development fees collected to finance public improvements. The report covers activity which occurred in these funds during Fiscal Year 2015-16. The analysis has determined that all funds held for more than five years are necessary to complete identified projects. STAFF RECOMMENDATION: Accept the annual report of developer impact fee funds for the year ended June 30, 2016, and adopt the Resolution Making Findings Regarding Unexpended Traffic Mitigation Contributions for Fiscal Year 2015-16. FINANCIAL IMPACT: The financial impacts and accounting for the Development Fees are discussed as part of the Staff Report. DESCRIPTION: Cities are authorized under State Law to require development applicants to contribute fees toward off-site public improvements, which are needed as a result of the new development. Annually, the City is required to disclose the status of funds held for this purpose. The report provides information covering the period from July 1, 2015 through June 30, 2016 (Attachment 1). Requirements of Law The law requires the City to review, on an annual basis, the status of development fees collected. The law provides for a report to be made available within 180 days from the end of the Fiscal Year. In addition, Government Code Section 66006(b)(2) requires the report to be included on the City Council meeting agenda at a public meeting not less 4.6 Packet Pg. 125 Page 2 of 4 than 15 days after the information was made available. In the event that any fees remain unexpended for more than five years, the City Council must adopt a Resolution making certain findings related to the continued need for the funds to complete the improvements. In the event that findings are not made to support the retention of the funds, the unexpended fees must be returned to the current owners of the subject property. Major Components of Report The Fiscal Year 2015-16 Annual Report of Developer Funds is shown in Attachment 1. The law requires disclosure of numerous details with respect to activity in these accounts. This includes: beginning and ending balances; collections for the year; expenditures for the year; interest earned; and any refunds. For the purpose of this report the City is providing information on the following funds: FUNDS ACCOUNTED FOR IN REPORT (ATTACHMENT 1) Eastern Dublin Traffic Impact Fees Downtown Traffic Impact Fees Public Facilities Impact Fees (Includes Park Dedication Fees) Fire Impact Fees Tri Valley Transportation Development Fees Category 3 Regional Traffic Impact Fees Pass Through Fees: (Freeway Interchange Fees / BART Garage) Dublin - Contra Costa County Traffic Impact Mitigation Fees Details of activity for each of the fees are displayed in the Annual Report (Attachment 1). The following is a high level summary of the activity for the year including the beginning and ending balances: ANNUAL REPORT OF DEVELOPER FEES BY CATEGORY (7/1/2015 - 6/30/2016) IMPACT FEE CATEGORY Beginning Balance (7/1/2015) Additions: Fees Collected; Interest Revenue Expenses: Project Costs; Interest; Loan Repayments; Pass-Through Ending Balance (6/30/2016) Public Facility Fees $33,664,321.86 $15,437,734.20 ($22,939,086.43) $26,162,969.63 Fire Impact Fees – Advance Owed to General Fund ($470,606.51) $390,512.77 ($579.39) ($80,673.13) Traffic Impact Fees $17,260,168.45 $4,627,097.82 ($2,079,897.27) $19,807,369.00 TOTAL $50,453,883.80 $20,455,344.79 ($25,019,563.09) $45,889,665.50 It is important to note that these fees are restricted and can only be used for the capital - related purposes for which they have been collected. Given the multi -year nature of the 4.6 Packet Pg. 126 Page 3 of 4 capital projects to be financed it is expected that funds will be accumulated and used based on the construction timing. During Fiscal Year 2015-16, the net balance of all funds reported decreased by approximately $4.56 million which was largely attributable to Public Facility Fee and Traffic Impact Fee funds collected, utilization of Public Facility Fee to fund the construction of Emerald Glen Park Recreation and Aquatic Complex and Fallon Sports Park. The ending combined balance of $45.9 million is net of negative balances. A detailed accounting for each of the major categories is shown in the schedules included in Attachment 1. The Fire Impact Fee Fund is negative due to funds advanced for the construction of Station 17. As fees are collected they are used to repay borrowed funding from the General Fund, including interest. Funds Remaining Unexpended More Than 5 Years After Being Collected One of the provisions in the State law regulating development fees is to regularly review funds collected and held for more than five years without being expended. The law requires the City Council to make certain findings in order to continue to hold fees collected and unexpended for more than five years. The following Table summarizes the accounts with contributions which have remained unexpended for more than five years. SUMMARY OF ACCOUNTS WITH FUNDS REMAINING UNEXPENDED FOR FIVE YEARS OR MORE AFTER THEY WERE COLLECTED Source of Fee Fees Unspent For More Than 5 Years as of 6/30/16 Developer Fees Unspent For Less Than 5 Years Accumulated Interest Total Designated As of 6/30/2016 Remaining Project Costs Mitigation Funds: Central Parkway & Sybase Drive Traffic Signal $55,500.00 None $9,087.99 $64,587.99 $400,000.00 Mitigation Funds: Scarlett Drive Extension (Dublin Blvd to Dougherty Rd) $28,801.83 None $93,551.84 $122,353.67 $20,265,000.00 Proposed Resolution Making Necessary Findings In order to retain fees longer than five years, certain findings must be made by the City Council. Without this action the fees would need to be refunded. All of the fees summarized in the previous section of this report have identified projects that will require the funding in the future. The funding needed includes the accumulated interest, which is expended only on the authorized projects. The City continues to allocate interest on the balances retained. Staff has identified the findings necessary as part of the attached Resolution (Attachment 2). Adoption of the Resolution allows the 4.6 Packet Pg. 127 Page 4 of 4 City to continue to retain the fees, in order to fund the projects for which they were collected. NOTICING REQUIREMENTS/PUBLIC OUTREACH: Government Code Section 66006(b)(2) requires the report to be included on the City Council meeting agenda at a public meeting not less than 15 days after the information was made available. Staff previously made available to the public a draft copy of this report on Monday, December 5, 2016. In addition the Government Code Section requires that the notice of the meeting shall be mailed, at least 15 days prior to the meeting, to any interested party who files a written request with the local agency for mailed notice of the meeting. The Administrative Services Department mailed notices to interested parties who have filed requests in the past. ATTACHMENTS: 1. Annual Report of Developer Impact Fee Funds for the Year Ended June 30, 2016 2. Resolution Making Findings Regarding Unexpended Traffic Mitigation Contributions for Fiscal Year 2015-16 4.6 Packet Pg. 128 ATTACHMENT 1 City of Dublin Annual Report of Developer Impact Fee Funds Deposits For the Year Ended June 30, 2016 CONTENTS SECTION INFORMATION PAGE(S) Section 1: Table of Disclosure Requirements With Cross Reference To Government Code and Location In City of Dublin Report ……………………………………. 1-2 Section 2: Description Impact Fees Included In Report ………... 3-4 Section 3: Status of Funds • Interfund Loans & Transfers • Specific Funds Held In Excess of 5 Years • Refunds…………………………………………. 5-6 Section 4: 2015-16 Accounting of Impact Fees By Major Category • Public Facility Impact Fees • Fire Impact Fees • Traffic Impact Fees…………………………….. 7 Section 5: Detail By Fund - Traffic Impact Fees Contributions……………………………………………. 8 Section 5A: Detail - Traffic Impact Fees (Project Specific Mitigation) Contributions……………………………... 9 Section 6: Schedule of Funding For Public Improvements And Percentage Funded By Developer Fees……… 10 Data Available To Public December 5, 2016 Presented City Council Meeting December 20, 2016 4.6.a Packet Pg. 129 At t a c h m e n t : 1 . A n n u a l R e p o r t o f D e v e l o p e r I m p a c t F e e F u n d s f o r t h e Y e a r E n d e d J u n e 3 0 , 2 0 1 6 ( 1 2 5 5 : A B 1 6 0 0 R e p o r t ) SECTION 1 TABLE OF IMPACT FEE DISCLOSURE REQUIREMENTS WITH CROSS REFERENCES 1 Government Code Section Requirement Information Found In City Report At Provide the following: 66006 (b) (A) 1. A brief description of each of the City’s impact fees. Section 2, Part A 66006 (b) (B) 2. The amount charged for the City’s impact fees. Section 2, Part B 66006 (b) (C) 3. The beginning and ending balance for the City’s impact fee accounts. Section 4 and Section 5 66006 (b) (D) 4. The amount of fees collected and interest earned. Section 4, Section 5, And Section 5A 66006 (b) (E) 5. An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees. Section 6 66006 (b) (F) 6. An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete. Section 3, Part B 66006 (b) (G) 7. A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan. Section 3, Part A 66006 (b) (H) 8. The amount of refunds made pursuant to subdivision (e) of Section 66001 and any allocations pursuant to subdivision (f) of Section 66001. Section 3, Part C 4.6.a Packet Pg. 130 At t a c h m e n t : 1 . A n n u a l R e p o r t o f D e v e l o p e r I m p a c t F e e F u n d s f o r t h e Y e a r E n d e d J u n e 3 0 , 2 0 1 6 ( 1 2 5 5 : A B 1 6 0 0 R e p o r t ) SECTION 1 TABLE OF IMPACT FEE DISCLOSURE REQUIREMENTS WITH CROSS REFERENCES 2 Government Code Section Requirement Information Found In City Report At 66001 (d) 9. For the fifth year following the first deposit into the account or fund, and every five years thereafter, the City shall make all of the following findings with respect to those portions of the impact fee remaining unexpended, whether committed or uncommitted. Section 3, Part B and attached Resolution for items a-e below. 66001 (d) (1) a. Identify the purpose to which the fee is to be used for. 66001 (d) (2) b. Demonstrate a reasonable relationship between the fee and the purpose for which it is charged. 66001 (d) (3) c. Identify all sources and amounts of funding anticipated to complete financing in incomplete improvements. 66001 (d) (4) d. Designate the approximate dates on which the funding referred to in item c above is expected to be deposited into the appropriate account or fund. 66006 (b) (1) (F) e. When sufficient funds have been collected, the agency shall identify, within 180 days of the determination that sufficient funds have been collected, an approximate date by which the construction of the public improvements will commence. 4.6.a Packet Pg. 131 At t a c h m e n t : 1 . A n n u a l R e p o r t o f D e v e l o p e r I m p a c t F e e F u n d s f o r t h e Y e a r E n d e d J u n e 3 0 , 2 0 1 6 ( 1 2 5 5 : A B 1 6 0 0 R e p o r t ) SECTION 2 DESCRIPTION OF IMPACT FEES 3 A. DESCRIPTION OF THE CITY’S IMPACT FEES The City of Dublin has established the following Impact Fees and Traffic Mitigation Contributions: • Eastern Dublin Traffic Impact Fees • Downtown Traffic Impact Fee • Public Facilities Impact Fees • Park Dedication Fees • Fire Impact Fees • Tri Valley Transportation Development Fees • Freeway Interchange Fees • Dublin – Contra Costa Traffic Impact Mitigation Fees These impact fees were established to pay for the design, development and construction of public improvement projects for: streets; public facilities; parks; fire capital expansion projects and community amenities. B. AMOUNTS CHARGED BY THE CITY FOR IMPACT FEES AND PUBLIC IMPROVEMENTS FUNDED BY THESE FEES The amounts charged for the impact fees noted above are dependent upon the type and size of a particular development and were based upon related studies, conducted prior to the adoption of the fees. The City Council has adopted and imposed the subject fees through the passage of the following resolutions. These fees are updated on an annual basis based upon various cost indexes described in further detail as part of the resolutions for these fees: Impact Fee Resolution / Ordinance Eastern Dublin Traffic Impact Fees (Includes BART Garage Pass-Through) Resolution 225-99 Amended by Resolution 111-04 Updated by Resolution 40-10 Downtown Traffic Impact Fee Resolution 210-04 Amended by Resolution 47-09 Public Facility Impact Fees Resolution 32-96 Amended by Resolutions 134-15, 45-09, 214-02 & 60-99 Park Dedication Fees Chapter 9.28 Dublin Municipal Code Amended by Ordinance 08-15 Fire Impact Fees Resolution 37-97 - Amended by Resolutions 208-00,12-03, 77-05 & 46-09 Tri-Valley Transportation Development Fees Resolution 89-98 Amended by Resolutions 85-99, 87-03 & 68-15 Pleasanton Interchange Fees Resolution 11-96 Amended by Resolution 155-98 Dublin – Contra Costa Traffic Impact Mitigation Fees. Resolution 74-00 and Contra Costa County Ordinance No. 2000-24 The studies and supporting documentation presented or adopted as part of the resolutions noted above identify the public improvements that those fees will be used to finance. These studies also show that there is a reasonable relationship: a.) between the fees’ use and the type 4.6.a Packet Pg. 132 At t a c h m e n t : 1 . A n n u a l R e p o r t o f D e v e l o p e r I m p a c t F e e F u n d s f o r t h e Y e a r E n d e d J u n e 3 0 , 2 0 1 6 ( 1 2 5 5 : A B 1 6 0 0 R e p o r t ) SECTION 2 DESCRIPTION OF IMPACT FEES 4 of development project on which the fee is imposed; and b.) between the need for the public facility and the type of development project on which the fee is imposed. 4.6.a Packet Pg. 133 At t a c h m e n t : 1 . A n n u a l R e p o r t o f D e v e l o p e r I m p a c t F e e F u n d s f o r t h e Y e a r E n d e d J u n e 3 0 , 2 0 1 6 ( 1 2 5 5 : A B 1 6 0 0 R e p o r t ) SECTION 3 STATUS OF FUNDS 5 A. INTERFUND LOANS AND TRANSFERS OF IMPACT FEES No inter-fund loans or transfers of impact fees were granted to other funds during Fiscal Year 2015-16. The Fire Impact Fee Fund received an advance / loan from the General Fund in both Fiscal Year 2003-04 and Fiscal Year 2004-05. Collections of Fire Impact Fees are being used to repay the advance. Interest accrues at the rate equal to the City’s return on its investment portfolio. B. ANALYSIS OF FEES LEVIED AGAINST DEVELOPMENT PROJECTS IN ACCORDANCE WITH SEC. 66001 OF THE (CGC) AND UNSPENT AFTER 5 YEARS The purpose of the review was to identify monies that have been collected and held for a period of more than five years and to make appropriate disclosures. The City of Dublin has analyzed the balance of monies held, at the beginning of Fiscal Year 2015-16 (July 1, 2015). The balances were evaluated based on “developer fees collected’ separate from interest revenue. As of July 1, 2015 there were three projects involving the use of Traffic Mitigation Contributions, which have developer fees that continued to be held for more than five years. The Projects are included in the adopted City of Dublin Five Year Capital Improvement Program 2016–2021. In accordance with State Law, the City Council has previously adopted Resolution #190-15 on December 15, 2015 declaring the need to continue to maintain the funds. Based on expenditures during Fiscal Year 2015-16, as of June 30, 2016, there are two projects that have developer funds collected and held for more than five years. Details related to the projects which have funds held for more than five years are identified below: 1. CENTRAL PARKWAY & SYBASE DRIVE TRAFFIC SIGNAL Mitigation Source Unspent Developer Fees Held More Than 5 Years Remaining Project Costs (Estimate) Central Parkway & Sybase Drive Traffic Signal $55,500 $400,000 Description of Project This project will install a traffic signal at the existing intersection of Central Parkway and Sybase Drive. Mitigation fees were paid to partially fund the intersection improvements as a condition of approval of the Sybase Corporate Headquarters Facility, Planning Commission Resolution No. 00-23. The construction of the improvement is pending the development of the adjacent vacant parcel. Source of Funding Traffic Mitigation Contribution Approximate Project Completion Date A precise completion date for the project has not been established. It is currently expected that it will be a date outside the current 5 Year CIP planning horizon. 4.6.a Packet Pg. 134 At t a c h m e n t : 1 . A n n u a l R e p o r t o f D e v e l o p e r I m p a c t F e e F u n d s f o r t h e Y e a r E n d e d J u n e 3 0 , 2 0 1 6 ( 1 2 5 5 : A B 1 6 0 0 R e p o r t ) SECTION 3 STATUS OF FUNDS 6 2. SCARLETT DR & IRON HORSE TRAIL EXTENSION - DUBLIN BLVD – DOUGHERTY ROAD (Future Project) Mitigation Source Unspent Developer Fees Held More Than 5 Years Remaining Project Costs As Identified in CIP Scarlett Dr. & Iron Horse Trail Extension – Dublin Blvd / Dougherty Rd $28,801.83 $20,265,000 Description of Project This project would provide an extension of Scarlett Drive and relocate and enhance a portion of the Iron Horse Trail. The roadway element is a connection between Dougherty Road and Dublin Boulevard (within the former Southern Pacific Railroad Right-of- Way). Source of Funding Dublin Crossing Development Agreement Transportation Fees, Traffic Mitigation Contributions, Category 2 Eastern Dublin TIF Fees. Approximate Project Completion Dates A precise completion date for the project has not been established. It is currently expected that it will be a date outside the current 5 Year CIP planning horizon. It is anticipated that the developer of the Dublin Crossing project will construct the project in accordance with the Development Agreement between the City of Dublin and the developer. C. REFUNDS No refunds were made during Fiscal Year 2015-16. D. RETIREMENT OF IMPACT FEE OBLIGATIONS During Fiscal Year 2015-16, payments were made to retire Impact Fee Credit Obligations as follows: Fee Type Amount Payments to holders of Impact Fee Credits that had converted to Rights to Reimbursement Eastern Dublin Traffic Impact Fee – Category 1 $300,000.00 Eastern Dublin Traffic Impact Fee – Category 2 $24,018.00 Reimbursement pursuant to the construction agreement for the Tassajara Interchange. (Alameda County Surplus Property Authority) Eastern Dublin Traffic Impact Fee – Category 1 $98,279.28 Reduction In Advance Assumed By Alameda County Surplus Property Authority (Original Advance Was made by BART For East Dublin Station Access) Eastern Dublin Traffic Impact Fee – Category 2 $75,000.00 TOTAL $497,297.28 4.6.a Packet Pg. 135 At t a c h m e n t : 1 . A n n u a l R e p o r t o f D e v e l o p e r I m p a c t F e e F u n d s f o r t h e Y e a r E n d e d J u n e 3 0 , 2 0 1 6 ( 1 2 5 5 : A B 1 6 0 0 R e p o r t ) 7 SECTION 4 CITY OF DUBLIN CAPITAL IMPACT FEE REPORT FEES BY MAJOR CATEGORY (Activity July 1, 2015 - June 30, 2016) PUBLIC FACILITY FEES FIRE FACILITY IMPACT FEES TRAFFIC IMPACT FEES (ALL CATEGORIES)GRAND TOTAL Funds 4101-4111 Fund 4201 Funds 4301-4313 (Includes Park Dedication Fees)Detail In Schedule 5 Ending Available 6/30/2015 $33,664,321.86 ($470,606.51)$17,260,168.45 $50,453,883.80 Fees Collected: 7/1/2015-6/30/2016 15,091,481.92 390,512.77 4,454,485.05 19,936,479.74 Interest 7/1/2015 - 6/30/2016 346,252.28 - 172,612.77 518,865.05 Less 2015-16 Expenditures Project Expenditures (22,939,086.43) (1,097,157.95) (24,036,244.38) Interest on Loan from General Fund for Construction of Fire Stations (579.39) (579.39) Retirement of Impact Fee Obligations (497,297.28) (497,297.28) Refunds Per CGC 66001(e)/(f)- Pass Through Funds (See Schedule 5)(485,442.04) (485,442.04) Ending Balance 6/30/2016 $26,162,969.63 ($80,673.13)$19,807,369.00 $45,889,665.50 4.6.a Packet Pg. 136 At t a c h m e n t : 1 . A n n u a l R e p o r t o f D e v e l o p e r I m p a c t F e e F u n d s f o r t h e Y e a r E n d e d J u n e 3 0 , 2 0 1 6 ( 1 2 5 5 : A B 1 6 0 0 R e p o r t ) 8 SECTION 5 CITY OF DUBLIN CAPITAL IMPACT FEE REPORT BREAKDOWN OF TRAFFIC IMPACT FEE FUNDS (Activity July 1, 2015 - June 30, 2016) CATEGORY 1 CATEGORY 2 DOWNTOWN TRAFFIC IMPACT FEE I-580/ FALLON RD INTERCHANGE SUB-TOTAL "A" TRAFFIC IMPACT FEES Fund #4301 Fund # 4302 Fund # 4304 Fund # 4307 Ending Available 6/30/2015 $7,298,528.13 $3,997,879.15 $1,038,786.22 - $12,335,193.50 Fees Collected: 7/1/2015-6/30/2016 1,228,491.04 458,149.70 799,867.24 - 2,486,507.98 Interest 7/1/2015 - 6/30/2016 70,601.39 38,351.88 14,407.14 - 123,360.41 (Less: 2015-16 Expenditures) Traffic Improvements (5,431.21) (326,924.62) - (332,355.83) Retirement of Impact Fee Obligations (398,279.28) (99,018.00) - (497,297.28) Refunds Per CGC 66001(e)/(f)- - Ending Balance 6/30/2016 $8,193,910.07 $4,395,362.73 $1,526,135.98 $14,115,408.78 CATEGORY 3 LOCAL REGIONAL FEES DUBLIN - CONTRA COSTA COUNTY MITIGATION TRI-VALLEY TRANSPORTATION DEVELOPMENT FEE SPECIFIC PROJECT MITIGATION FUND (See 5A for Breakdown) SUB-TOTAL "B" OTHER FEES Fund # 4303 Fund # 4305 Fund # 4306 Fund # 4309 Ending Available 6/30/2015 $401,122.21 $2,470,191.79 $1,528,743.96 $524,916.99 $4,924,974.95 Fees Collected: 7/1/2015-6/30/2016 - 957,165.24 505,129.79 20,240.00 1,482,535.03 Interest 7/1/2015 - 6/30/2016 3,655.17 23,786.66 18,925.57 2,884.96 49,252.36 (Less: 2015-16 Expenditures) Traffic Improvements - (625,480.76) - (139,321.36) (764,802.12) Retirement of Impact Fee Obligations - - - Ending Balance 6/30/2016 $404,777.38 $2,825,662.93 $2,052,799.32 $408,720.59 $5,691,960.22 PASS-THROUGH FREEWAY INTERCHANGE & BART GARAGE GRAND TOTAL TRAFFIC FEES (Pass-Through+ "A" + "B") Ending Available 6/30/2015 - $17,260,168.45 Fees Collected: 7/1/2015-6/30/2016 $485,442.04 4,454,485.05 Interest 7/1/2015 - 6/30/2016 172,612.77 (Less: 2015-16 Expenditures) Traffic Improvements (1,097,157.95) Retirement of Impact Fee Obligations (497,297.28) Refunds Per CGC 66001(e)/(f) BART Garage Reimbursements to ACSPA (374,648.35) (374,648.35) Freeway Interchange Reimbursements - City of Pleasanton (110,793.69) (110,793.69) Ending Balance 6/30/2016 *$19,807,369.00 * Note "Pass-Through" Balance excludes Year-End Interest accrual recorded as a liability. REGIONAL/MITIGATION TRAFFIC IMPACT FEES LOCAL TRAFFIC IMPACT FEES 4.6.a Packet Pg. 137 At t a c h m e n t : 1 . A n n u a l R e p o r t o f D e v e l o p e r I m p a c t F e e F u n d s f o r t h e Y e a r E n d e d J u n e 3 0 , 2 0 1 6 ( 1 2 5 5 : A B 1 6 0 0 R e p o r t ) 9 SECTION 5A CITY OF DUBLIN CAPITAL IMPACT FEE REPORT 2015-16 DETAIL OF TRAFFIC MITIGATION CONTRIBUTIONS (From July 1, 2015 - June 30, 2016) 4309.41003 4309.41004 4309.41008 Scarlett Extension Parallel Rd Dublin Blvd. Dougherty/Dublin Blvd St. Patrick Way Sierra Dougherty CIP PROJECT #096840 (prior System)st0494 st1012 Ending Available 6/30/2015 $121,691.96 $37,762.63 $301,223.71 Fees Collected: 7/1/2015-6/30/2016 Interest 7/1/2015 - 6/30/2016 661.71 205.34 1,637.93 Less 2015-16 Expenditures (33,666.23) (105,655.13) Refunds Per CGC 66001(e)/(f) Ending Balance 6/30/2016 $122,353.67 $4,301.74 $197,206.51 4309.41009 4309.41016 Sybase Dougherty Traffic Signal & AVB Traffic GRAND TOTAL CIP PROJECT #Not Yet Assigned Not Yet Assigned Ending Available 6/30/2015 $64,238.69 $524,916.99 Fees Collected: 7/1/2015-6/30/2016 - 20,240.00 20,240.00 Interest 7/1/2015 - 6/30/2016 349.30 30.68 2,884.96 Less 2015-16 Expenditures (139,321.36) Refunds Per CGC 66001(e)/(f)- Ending Balance 6/30/2016 $64,587.99 $20,270.68 $408,720.59 4.6.a Packet Pg. 138 At t a c h m e n t : 1 . A n n u a l R e p o r t o f D e v e l o p e r I m p a c t F e e F u n d s f o r t h e Y e a r E n d e d J u n e 3 0 , 2 0 1 6 ( 1 2 5 5 : A B 1 6 0 0 R e p o r t ) 10 SECTION 6 CITY OF DUBLIN IMPACT FEE REPORT SCHEDULE OF FUNDING FOR PUBLIC IMPROVEMENTS & PERCENTAGE DEVELOPER FEES LISTING OF ACCOUNTS WITH ACTIVITY JULY 1, 2015 to JUNE 30, 2016 CIP #Project Name Fiscal Year 2015-16 Expenditures (Developer Fee Funds) Fiscal Year 2015-16 Expenditures (Other Funds) Total Project Expenditures (Fiscal Year) % From Developer Fees PUBLIC FACILITY FEES pk0105 Emerald Glen Park Rec. & Aquatic Complex $20,803,727.08 $20,803,727.08 100% pk0115 Dublin Crossing Community Park 12,361.30 30,263.90 42,625.20 29% pk0216 Sean Diamond Park 155,656.05 155,656.05 100% pk0315 Library Extension - Center for 21st Century 10,760.98 10,760.98 100% pk0414 Fallon Sports Park - Phase II 1,523,187.43 1,523,187.43 100% pk0514 Jordan Ranch Neighborhood Park 384,803.45 384,803.45 100% pk0713 Shannon Park Water Play Area 6,524.60 6,524.60 100% Ops Program Cultural Arts Needs Assessment 42,065.54 42,065.54 N/A TOTAL PUBLIC FACILITY FEE PROJECTS $22,939,086.43 $30,263.90 $22,969,350.33 100% FIRE FACILITY FEES (No active Projects. Fees collected are used to repay funds advanced). TRAFFIC IMPACT FEES (Excludes "Pass -Through" Payments - BART GARAGE & INTERCHANGE FEES) Ops Program TIF Administration EDTIF Update (EDTIF1 Fund 4301)$1,042.02 $1,042.02 Dept. Operating Budget Total $1,042.02 $1,042.02 N/A Non-Departmental- Credit Pmts EDTIF Cat1 (Fund 4301) Pmts reducing Credits Held $398,279.28 $398,279.28 EDTIF (Fund 4302 - Category 2)99,018.00 99,018.00 Non-Dept. Budget Total $497,297.28 $497,297.28 N/A st0494 St. Patrick Way - Regional Street to Golden Gate Specific Project Mitigation Fees (41004)$33,666.23 $33,666.23 st0494 Total $33,666.23 $33,666.23 100% st0911 Dougherty Rd Impvts Sierrra Ln To N. City Limits Dougherty Valley TIF (Fund 4305)$625,480.76 $410,440.40 $1,035,921.16 st0911 Total $625,480.76 $410,440.40 $1,035,921.16 60% st1012 Dublin Boulevard - Sierra Court to Dougherty Specific Project Mitigation Fees (41008)$105,655.13 $105,655.13 st1012 Total 105,655.13 $105,655.13 100% st0815 Amador Plaza Road Bicycle & Pedestrian Downtown TIF (Fund 4304)$326,924.62 $326,924.62 st0815 Total $326,924.62 $326,924.62 100% st0116 Tasssajara Road Realignment & Design EDTIF-Cat 1 (Fund 4301)$4,389.19 $4,389.19 st0815 Total $4,389.19 $4,389.19 100% TOTAL TRAFFIC IMPACT FEE PROJECTS $1,594,455.23 $410,440.40 $2,004,895.63 80% 4.6.a Packet Pg. 139 At t a c h m e n t : 1 . A n n u a l R e p o r t o f D e v e l o p e r I m p a c t F e e F u n d s f o r t h e Y e a r E n d e d J u n e 3 0 , 2 0 1 6 ( 1 2 5 5 : A B 1 6 0 0 R e p o r t ) ATTACHMENT 2 RESOLUTION NO. XX - 16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * MAKING FINDINGS REGARDING UNEXPENDED TRAFFIC MITIGATION CONTRIBUTIONS FOR FISCAL YEAR 2015-16 WHEREAS, the City has collected contributions for completion of off-site public traffic improvements needed as a result of new development, which will not be expended within five years after deposit. The improvements are described in the Fiscal Year 2016-2021 Five Year Capital Improvement Program and include the improvements described below: Source of Fee Unexpended Developer Fees as of June 30, 2016 1. Project Specific Mitigation: Central Parkway & Sybase Drive Traffic Signal $55,500.00 2. Project Specific Mitigation: Scarlett Drive Extension Between Dublin Blvd and Dougherty Road (Future Project) $28,801.83 WHEREAS, the two fees and their associated projects described in the recital above are referred to as the "Two Traffic Improvements." NOW, THEREFORE, BE IT RESOLVED that the City Council of City of Dublin hereby find and determine that the foregoing recitals and determinations are true and correct: A. The contributions which have been collected for the Two Traffic Improvements will remain unexpended after Fiscal Year 2015-16. B. The contributions which have been collected for the Two Traffic Improvements will remain committed for construction of the improvements identified in the adopted Capital Improvement Program. C. The purpose for which the contributions will be used is construction of the Two Traffic Improvements, as described above and in the 2016-2021 Capital Improvement Program. D. The contributions were collected to make the Two Traffic Improvements, which improvements will mitigate traffic impacts caused by the new development projects which paid the fees. E. The contributions which have been collected for the Two Traffic Improvements are needed for construction of the Two Traffic Improvements. 4.6.b Packet Pg. 140 At t a c h m e n t : 2 . R e s o l u t i o n M a k i n g F i n d i n g s R e g a r d i n g U n e x p e n d e d T r a f f i c M i t i g a t i o n C o n t r i b u t i o n s f o r F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 5 5 : A B 1 6 0 0 PASSED, APPROVED, AND ADOPTED this 20th day of December 2016, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ____________________________ Mayor ATTEST: ___________________________ City Clerk 4.6.b Packet Pg. 141 At t a c h m e n t : 2 . R e s o l u t i o n M a k i n g F i n d i n g s R e g a r d i n g U n e x p e n d e d T r a f f i c M i t i g a t i o n C o n t r i b u t i o n s f o r F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 5 5 : A B 1 6 0 0 Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Agreement with SF Art Conservation for Repairs and Maintenance of the City's Public Art Collection Prepared by: Tegan McLane, Cultural Arts and Heritage Manager EXECUTIVE SUMMARY: The City Council will consider approval of an agreement with SF Art Conservation for repairs and maintenance of public artwork in the City's permanent public art collection. STAFF RECOMMENDATION: Adopt the Resolution Approving a Public Art Repair and Maintenance Agreement with SF Art Conservation. FINANCIAL IMPACT: The Agreement amount is for $90,000 through the remainder of this Fiscal Year. Funding for maintenance was included in this year's Operating Budget. DESCRIPTION: The City of Dublin has a robust public art collection consisting of more than 30 pieces, mostly outdoor sculpture, murals and tile works acquired in the last 20 years. A review by a art conservator in spring 2015 estimated the combined value at $3.17 million. The review also indicated approximately $134,000 worth of deferred maintenance and repairs were needed, as most of the pieces have had no maintenance since their acquisition. Commonly accepted best practice for public art collections is to conduct routine maintenance on a planned schedule and have the artist or a trained art conservator make repairs as needed for vandalism, accidents and weather-related decay. Developing a formal public art maintenance plan was added to the Staff's work plan in 2015. Following City Council's authorization this spring of a transfer from the Public Art 4.7 Packet Pg. 142 Page 2 of 2 Fund to the Public Art Maintenance budget for this purpose, Staff issued a Request for Proposals for Public Art Repair and Maintenance. Five proposals were received. Proposals were reviewed by the Director of Parks and Community Services and the Cultural Arts and Heritage Manager. The top three firms were interviewed by phone. As there was one firm that was clearly better-suited to deliver all the desired service within Dublin's price range, that firm was invited to further discuss the project. SF Art Conservation, located in San Francisco, has a team of conservators and conservation technicians currently maintaining collections for the San Francisco Arts Commission, City of Pleasanton and private collections including the Doris and Donald Fisher Collection and the Anderson Collection at Stanford. The firm also regularly works with SFMOMA, Berkeley Art Museum and California Academy of Sciences. References were excellent, and Staff is particularly pleased that the firm is near enough to respond quickly to vandalism and other emergencies. SF Art Conservation was offered a "trial job," removing substantial hard water deposits from the Emerald Glen Fountain artwork in preparation for turning the water back on after the drought restrictions where lifted. The work was completed on time, within budget, and the team interfaced well with MCE and demonstrated excel lent communication with Staff throughout the project. SF Art Conservation and the City's Cultural Arts and Heritage Manager will jointly prioritize the needed repairs, and work will begin in January, with a goal of accomplishing as much of the work as budget and weather will allow by June. The not-to-exceed amount is $90,000. Attachment 1 is a Resolution Approving the Agreement with SF Art Conservation. Attachment 2 is the Agreement, including scope of work and fee schedule. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Resolution Approving a Public Art Repair and Maintenance Agreement with SF Art Conservation 2. SF Art Conservation Agreement 4.7 Packet Pg. 143 RESOLUTION NO. XX-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * APPROVING A PUBLIC ART REPAIR AND MAINTENANCE AGREEMENT WITH SF ART CONSERVATION WHEREAS, the City of Dublin currently owns more than 30 pieces of public art valued at approximately $3.17 million, according to a 2015 conservation report commissioned by City Council; and WHEREAS, the conservation report identified approximately $134,000 worth of repairs and deferred maintenance necessary to prolong the life of the artworks and prevent certain pieces from becoming a public safety hazard or blight; and WHEREAS, the City desires to protect its investment and preserve the artwork for the enjoyment of the community for years to come; and WHEREAS, the City is committed to adhering to best practices in the public art field, including conducting routine annual maintenance and having repairs made by qualified art conservators when necessary; and WHEREAS, SF Art Conservation is a highly respected art conservation company with expertise in a wide variety of artworks, excellent references and close proximity to Dublin; and WHEREAS, both parties wish to enter into a contractual agreement where SF Art Conservation is available on a task basis to conduct routine maintenance and repairs as needed, including emergency repairs for artwork that is damaged by vandalism an d poses a public safety hazards. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Dublin hereby approves the Agreement with SF Art Conservation. BE IT FURTHER RESOLVED, that the City Council authorizes the City Manager to execute an agreement with SF Art Conservation to conduct public art maintenance and repairs on a planned and as-needed basis. PASSED, APPROVED, AND ADOPTED this 20th day of December 2016 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ 4.7.a Packet Pg. 144 At t a c h m e n t : 1 . R e s o l u t i o n A p p r o v i n g a P u b l i c A r t R e p a i r a n d M a i n t e n a n c e A g r e e m e n t w i t h S F A r t C o n s e r v a t i o n ( 1 2 5 9 : S F A r t C o n s e r v a t i o n David Haubert, Mayor ATTEST: ________________________________ Caroline Soto, City Clerk 4.7.a Packet Pg. 145 At t a c h m e n t : 1 . R e s o l u t i o n A p p r o v i n g a P u b l i c A r t R e p a i r a n d M a i n t e n a n c e A g r e e m e n t w i t h S F A r t C o n s e r v a t i o n ( 1 2 5 9 : S F A r t C o n s e r v a t i o n Contract Services Agreement between December 20, 2016 City of Dublin and SF Art Conservation Page 1 of 11 CONTRACT SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND SF ART CONSERVATION THIS AGREEMENT for contract services is made by and between the City of Dublin (“City”) and SF Art Conservation (“Contractor”) as of December 20, 2016. Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified by the respective executed Task Orders, a sample of is attached hereto and incorporated herein as Exhibit B. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, and/or and any executed Task Orders, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall end on June 30, 2017, the date of completion specified in Exhibit A, and Contractor shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Contractor to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8. Notwithstanding the foregoing this Agreement may be extended on a month-to-month basis for up to 6 months upon the written consent of the Contractor and the City Manager, provided that; a) sufficient funds have been appropriated for such purpose, and b) the price charged by the Contractor for the provision of the services described in Exhibit A does not increase. None of the foregoing shall affect the City’s right to terminate the Agreement, as provided for in Section 8. 1.2 Task Order. Prior to execution of a Task Order, the City shall request a Task Order Scope Proposal from the Consultant. Consultant shall provide the City with a Task Order Scope Proposal, and if satisfactory, the City and Consultant shall execute a Task Order. Upon an executed Task Order, Consultant shall perform the services listed in the Task Order and in a manner consistent with this Agreement. 1.3 Standard of Performance. Contractor shall perform all services required pursuant to this Agreement in the manner and according to the standards and professional ethics observed by a competent practitioner of the profession in which Contractor is engaged in the geographical area in which Contractor practices its profession. Contractor shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Contractor’s profession. 1.4 Assignment of Personnel. Contractor shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Contractor shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.5 Time. Contractor shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Contractor’s obligations hereunder. 1.6 Public Works Requirements. Because the services described in Exhibit A may include “work performed during the design and preconstruction phases of construction including, but not limited 4.7.b Packet Pg. 146 At t a c h m e n t : 2 . S F A r t C o n s e r v a t i o n A g r e e m e n t ( 1 2 5 9 : S F A r t C o n s e r v a t i o n C o n t r a c t ) Contract Services Agreement between December 20, 2016 City of Dublin and SF Art Conservation Page 2 of 11 to, inspection and land surveying work,” the services may constitute a public works within the definition of Section 1720(a)(1) of the California Labor Code. As a result, Contractor is required to comply with the provisions set forth in Exhibit D, which is attached hereto and incorporated herein In addition, Contractor shall comply with requirements of the Department of Industrial Relations requiring contractors to upload Certified Payroll Records for all work subject to prevailing wage. http://www.dir.ca.gov/Public-Works/Certified-Payroll-Reporting.html City shall register this project within five days of executing Agreement and will notify per section 10.10 with the Project Number. Section 2. COMPENSATION. This Agreement does not guarantee any amount of work for the Consultant. Task Orders will be developed and executed as needed and provided for in this Agreement. The Consultant shall be paid by the City only for completed services rendered under each approved individual Task Order. Such payment shall be full compensation for payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work stated in the Task Order. Notwithstanding the foregoing, Consultant shall not receive total compensation under this Agreement in an amount $90,000 In the event of a conflict between this Agreement and Consultant’s proposal, regarding the amount of compensation, the Agreement shall prevail. The payments for completed work under an executed Task Order shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person. Contractor and City acknowledge and agree that compensation paid by City to Contractor under this Agreement is based upon Contractor’s costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Contractor. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Contractor and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Contractor shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services incurred prior to the invoice date. No individual performing work under this Contract shall bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices shall contain the following information:  The dates of service provided at each facility;  Location of each service;  Daily logs of total hours worked by each individual performing work under this Contract o Hours must be logged in increments of tenths of an hour or quarter hours o If this Contract covers multiple projects, all hours must also be logged by project assignment o A brief description of the work  The Contractor’s signature. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Contractor. 2.3 Total Payment. City shall pay for the services to be rendered by Contractor pursuant to this Agreement. City shall not pay any additional sum for any other expense or cost whatsoever 4.7.b Packet Pg. 147 At t a c h m e n t : 2 . S F A r t C o n s e r v a t i o n A g r e e m e n t ( 1 2 5 9 : S F A r t C o n s e r v a t i o n C o n t r a c t ) Contract Services Agreement between December 20, 2016 City of Dublin and SF Art Conservation Page 3 of 11 incurred by Contractor in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Contractor submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.4 Hourly Fees. Fees for work performed by Contractor on an hourly basis shall not exceed the amounts shown on the fee schedule set forth on the compensation schedule attached as Exhibit C. 2.5 Payment of Taxes. Contractor is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. 2.6 Payment upon Termination. In the event that the City or Contractor terminates this Agreement pursuant to Section 8, the City shall compensate the Contractor for all outstanding costs incurred for work satisfactorily completed as of the date of written notice of termination. Contractor shall maintain adequate logs and timesheets in order to verify costs incurred to that date. 2.7 Authorization to Perform Services. The Contractor is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. Further, the Contract Administrator has authority to approve Task Orders under this Agreement. Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Contractor shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Contractor only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Contractor’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Contractor, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Contractor and its agents, representatives, employees, and subcontractors. Contractor shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Contractor shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Contractor’s bid. Contractor shall not allow any subcontractor to commence work on any subcontract until Contractor has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to City as an additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits 4.7.b Packet Pg. 148 At t a c h m e n t : 2 . S F A r t C o n s e r v a t i o n A g r e e m e n t ( 1 2 5 9 : S F A r t C o n s e r v a t i o n C o n t r a c t ) Contract Services Agreement between December 20, 2016 City of Dublin and SF Art Conservation Page 4 of 11 specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. The additional insured coverage under the Contractor’s policy shall be “primary and non-contributory” and will not seek contribution from City’s insurance or self- insurance and shall be at least as broad as CG 20 01 04 12. In the event Contractor fails to maintain coverage as required by this Agreement, City at its sole discretion may purchase the coverage required and the cost will be paid by Contractor. Failure to exercise this right shall not constitute a waiver of right to exercise later. Each insurance policy shall include an endorsement providing that it shall not be cancelled, changed, or allowed to lapse without at least thirty (30) days’ prior written notice to City of such cancellation, change, or lapse. 4.1 Workers’ Compensation. Contractor shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Contractor. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Contractor may rely on a self- insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Contractor, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Contractor shall notify City within 14 days of notification from Contractor’s insurer if such coverage is suspended, voided or reduced in coverage or in limits. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General requirements. Contractor, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned automobiles. 4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 Code 1 (“any auto”). 4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy: 4.7.b Packet Pg. 149 At t a c h m e n t : 2 . S F A r t C o n s e r v a t i o n A g r e e m e n t ( 1 2 5 9 : S F A r t C o n s e r v a t i o n C o n t r a c t ) Contract Services Agreement between December 20, 2016 City of Dublin and SF Art Conservation Page 5 of 11 a. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Contractor, including the insured’s general supervision of Contractor; products and completed operations of Contractor; premises owned, occupied, or used by Contractor; and automobiles owned, leased, or used by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. c. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. d. Any failure of Contractor to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. e. An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Contractor shall notify City within 14 days of notification from Contractor’s insurer if such coverage is suspended, voided or reduced in coverage or in limits. 4.4 All Policies Requirements. 4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Contractor shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later. 4.4.3 Subcontractors. Contractor agrees to include with all subcontractors in their subcontract the same requirements and provisions of this Agreement including the Indemnification and Insurance requirements to the extent they apply to the scope of the Subcontractor’s work. Subcontractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City under the Contract Documents. Subcontractor further agrees to include these same provisions with any Sub-subcontractor. A copy of the Owner Contract Document Indemnity and Insurance provisions will be furnished to the Subcontractor upon request. The General Contractor shall require all subcontractors to provide a valid certificate of insurance and 4.7.b Packet Pg. 150 At t a c h m e n t : 2 . S F A r t C o n s e r v a t i o n A g r e e m e n t ( 1 2 5 9 : S F A r t C o n s e r v a t i o n C o n t r a c t ) Contract Services Agreement between December 20, 2016 City of Dublin and SF Art Conservation Page 6 of 11 the required endorsements included in the agreement prior to commencement of any work and will provide proof of compliance to the City. 4.4.4 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverages, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected. 4.4.5 Deductibles and Self-Insured Retentions. All self-insured retentions (SIR) and/or deductibles must be disclosed to the City for approval and shall not reduce the limits of liability. Policies containing any self-insured retention provision and/or deductibles shall provide or be endorsed to provide that the SIR and/or deductibles may be satisfied by either the named insured or the City. 4.4.6 Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City (if agreed to in a written contract or agreement) before City’s own insurance or self-insurance shall be called upon to protect City as a named insured. 4.4.7 Notice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Contractor shall provide written notice to City at Contractor’s earliest possible opportunity and in no case later than five days after Contractor is notified of the change in coverage. 4.5 Remedies. In addition to any other remedies City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Contractor’s breach:  Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;  Order Contractor to stop work under this Agreement or withhold any payment that becomes due to Contractor hereunder, or both stop work and withhold any payment, until Contractor demonstrates compliance with the requirements hereof; and/or  Terminate this Agreement. Section 5. INDEMNIFICATION AND CONTRACTOR’S RESPONSIBILITIES. To the maximum extent allowed by law, Contractor shall indemnify, keep and save harmless the City, and City Councilmembers, officers, agents and employees against any and all suits, claims or actions arising out of any injury to persons or property, including death, that may occur, or that may be alleged to have occurred, in the course of the performance of this Agreement by a negligent act or omission or wrongful misconduct of the Contractor or its employees, subcontractors or agents. Contractor further agrees to defend any and all such actions, suits or claims and pay all charges of attorneys and all other costs and expenses arising therefrom or incurred in connection therewith; and if any judgment be rendered against the City or any of the other individuals enumerated above in any such action, Contractor shall, at its expense, satisfy and discharge the same. Contractor’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense 4.7.b Packet Pg. 151 At t a c h m e n t : 2 . S F A r t C o n s e r v a t i o n A g r e e m e n t ( 1 2 5 9 : S F A r t C o n s e r v a t i o n C o n t r a c t ) Contract Services Agreement between December 20, 2016 City of Dublin and SF Art Conservation Page 7 of 11 and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Contractor/Subcontractor’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. Section 6. STATUS OF CONTRACTOR. 6.1 Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of City. City shall have the right to control Contractor only insofar as the results of Contractor’s services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 6.2 Contractor No Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Contractor and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Contractor and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Contractor represents and warrants to City that Contractor and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Contractor represents and warrants to City that Contractor and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of 4.7.b Packet Pg. 152 At t a c h m e n t : 2 . S F A r t C o n s e r v a t i o n A g r e e m e n t ( 1 2 5 9 : S F A r t C o n s e r v a t i o n C o n t r a c t ) Contract Services Agreement between December 20, 2016 City of Dublin and SF Art Conservation Page 8 of 11 this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Contractor and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Contractor shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Contractor under this Agreement. Contractor shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Contractor thereby. Contractor shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Contractor. Contractor may cancel this Agreement upon 30 days’ written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Contractor shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Contractor delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Contractor or prepared by or for Contractor or the City in connection with this Agreement. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Contractor understands and agrees that, if City grants such an extension, City shall have no obligation to provide Contractor with compensation beyond the maximum amount provided for in this Agreement. 8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties. 8.4 Assignment and Subcontracting. City and Contractor recognize and agree that this Agreement contemplates personal performance by Contractor and is based upon a determination of Contractor’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Contractor. Contractor may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Contractor shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 4.7.b Packet Pg. 153 At t a c h m e n t : 2 . S F A r t C o n s e r v a t i o n A g r e e m e n t ( 1 2 5 9 : S F A r t C o n s e r v a t i o n C o n t r a c t ) Contract Services Agreement between December 20, 2016 City of Dublin and SF Art Conservation Page 9 of 11 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Contractor shall survive the termination of this Agreement. 8.6 Options upon Breach by Contractor. If Contractor materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following: 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Contractor pursuant to this Agreement; 8.6.3 Retain a different contractor to complete the work described in Exhibit A not finished by Contractor; or 8.6.4 Charge Contractor the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Contractor pursuant to Section 2 if Contractor had completed the work. Section 9. MISCELLANEOUS PROVISIONS. 9.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 9.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California. 9.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 9.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 9.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. 9.6 Use of Recycled Products. Contractor shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 9.7 Conflict of Interest. Contractor may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Contractor in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. 4.7.b Packet Pg. 154 At t a c h m e n t : 2 . S F A r t C o n s e r v a t i o n A g r e e m e n t ( 1 2 5 9 : S F A r t C o n s e r v a t i o n C o n t r a c t ) Contract Services Agreement between December 20, 2016 City of Dublin and SF Art Conservation Page 10 of 11 Contractor shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. Contractor hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Contractor was an employee, agent, appointee, or official of the City in the previous twelve months, Contractor warrants that it did not participate in any manner in the forming of this Agreement. Contractor understands that, if this Agreement is made in violation of Government Code §1090 et. seq., the entire Agreement is void and Contractor will not be entitled to any compensation for services performed pursuant to this Agreement, and Contractor will be required to reimburse the City for any sums paid to the Contractor. Contractor understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California. Principals and those performing work for City of Dublin may be required to submit a California Fair Political Practices Commission (FPPC) Form 700: Statement of Economic Interests documenting potential financial conflicts of interest. For additional information, proposers should refer to the FPPC website at www.fppc.ca.gov/index.php?id=500. 9.8 Solicitation. Contractor agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 9.9 Contract Administration. This Agreement shall be administered by the City Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 9.10 Notices. Any written notice to Contractor shall be sent to: SF Art Conservation Director 1189 Tennessee Street #103 San Francisco, CA 94107 Any written notice to City shall be sent to: The City of Dublin City Manager 100 Civic Plaza Dublin, CA 94568 [this space is intentionally left blank] 4.7.b Packet Pg. 155 At t a c h m e n t : 2 . S F A r t C o n s e r v a t i o n A g r e e m e n t ( 1 2 5 9 : S F A r t C o n s e r v a t i o n C o n t r a c t ) Contract Services Agreement between December 20, 2016 City of Dublin and SF Art Conservation Page 11 of 11 9.11 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A-D, represents the entire and integrated agreement between City and Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. IN WITNESS HEREOF, the parties have caused their authorized representatives to execute this Agreement on the [Date] day of [Month] , 20[Year] . CITY OF DUBLIN SF ART CONSERVATION ____________________________ ______________________________ Christopher L. Foss, City Manager Rowan Geiger, Director Attest: ____________________________ Caroline Soto, City Clerk Approved as to Form: ____________________________ John Bakker, City Attorney 4.7.b Packet Pg. 156 At t a c h m e n t : 2 . S F A r t C o n s e r v a t i o n A g r e e m e n t ( 1 2 5 9 : S F A r t C o n s e r v a t i o n C o n t r a c t ) Contract Services Agreement between December 20, 2016 City of Dublin and SF Art Conservation Page 1 of 1 EXHIBIT A SCOPE OF SERVICES Attached is the Contractor’s proposal. Scope of Services will include: • Preliminary planning meeting with Cultural Arts & Heritage Manager to establish schedule/goals for repairs and maintenance during this calendar year and discuss proposed new works. • Site visit of entire collection by director and preservation team, with Cultural Arts & Heritage Manager • Cleaning and maintenance of artwork in permanent collection. Due to budget and time constraints and the amount of deferred maintenance necessary, the Contractor will not be able to address every work in the collection during this contract period. Works will be prioritized and tentatively scheduled during a planning meeting between the Contractor’s director and City’s Cultural Arts and Heritage Manager. The schedule may be adjusted should vandalism or damage require immediate attention. Written authorization from City of Dublin Cultural Arts and Heritage Manager to proceed is required before work on any piece begins.) • Site visits with artists during installation of new works: “Spirit of Alamilla Springs” and “Elatus,” both Spring 2017. • Spring Quarterly Meeting to review deferred maintenance progress made during this fiscal year and make specific recommendations for projects to be addressed during Fiscal Year 2017-18. 4.7.b Packet Pg. 157 At t a c h m e n t : 2 . S F A r t C o n s e r v a t i o n A g r e e m e n t ( 1 2 5 9 : S F A r t C o n s e r v a t i o n C o n t r a c t ) Contract Services Agreement between December 20, 2016 City of Dublin and SF Art Conservation Page 1 of 5 EXHIBIT B TASK ORDER 4.7.b Packet Pg. 158 At t a c h m e n t : 2 . S F A r t C o n s e r v a t i o n A g r e e m e n t ( 1 2 5 9 : S F A r t C o n s e r v a t i o n C o n t r a c t ) Contract Services Agreement between December 20, 2016 City of Dublin and SF Art Conservation Page 2 of 5 EXHIBIT C COMPENSATION SCHEDULE Contractor’s services, hourly rates and charges are indicated below. Contractor will provide a time/materials estimate for each job prior to beginning work. Written authorization from City of Dublin Cultural Arts and Heritage Manager to proceed is required before any work begins. Tasks Hours Personnel Hourly Rate Total Cleaning and Conservation of Permanent Collection, including travel time from San Francisco 350 350 Conservator Technician $110 $85 $38,500 $29,750 Site Visit with Preservation Team 8 Director $150 $1,200 4 Planning Meetings with City Staff, Artists including travel time from San Francisco 16 Director $150 $2400 Emergency Call- outs, including travel time from San Francisco 24 Conservator Technician $110 $85 $2,400 $1,800 Research / Supervision of New Works 16 Director $150 $2,400 Reports, photo documentation 35 Conservator $110 $3,850 Trip Charge from San Francisco (Gas,tolls) 40 $60 per round trip $2,400 Cleaning Materials $2,000 $86,700 4.7.b Packet Pg. 159 At t a c h m e n t : 2 . S F A r t C o n s e r v a t i o n A g r e e m e n t ( 1 2 5 9 : S F A r t C o n s e r v a t i o n C o n t r a c t ) Contract Services Agreement between December 20, 2016 City of Dublin and SF Art Conservation Page 3 of 5 EXHIBIT D PUBLIC WORKS REQUIREMENTS A “Public Work”, as defined by the California Labor Code, is the “Construction, alteration, demolition, installation, or repair work done under contract and paid for in whole or in part out of public funds, except work done directly by any public utility company pursuant to order of the Public Utilities Commission or other public authority. For purposes of this paragraph, "construction" includes work performed during the design and preconstruction phases of construction, including, but not limited to, inspection and land surveying work, and work performed during the post construction phases of construction, including, but not limited to, all cleanup work at the jobsite.” If you have questions regarding whether the work set forth in Exhibit A constitutes a “Public Work,” please contact the City Attorney’s office. I. HOURS OF WORK: a. In accordance with California Labor Code Section 1810, eight (8) hours of labor in performance of the services described in Exhibit A shall constitute a legal day’s work under this contract. b. In accordance with California Labor Code Section 1811, the time of service of any worker employed in performance of the services described in Exhibit A is limited to eight (8) hours during any one (1) calendar day, and forty (40) hours during any one calendar week, except in accordance with California Labor Code Section 1815, which provides that work in excess of eight (8) hours during any one (1) calendar day and forty (40) hours during any one calendar week is permitted upon compensation for all hours worked in excess of eight (8) hours during any one (1) calendar day and forty (40) hours during any one (1) calendar week at not less than one-and-one-half (1.5) times the basic rate of pay. c. The Conractor and its subcontractors shall forfeit as a penalty to the City twenty five dollars ($25) for each worker employed in the performance of the services described in Exhibit A for each calendar day during which the worker is required or permitted to work more than eight (8) hours in any one (1) calendar day, or more than forty (40) hours in any one (1) calendar week, in violation of the provisions of California Labor Code Section 1810, et seq.. II. WAGES: a. In accordance with California Labor Code Section 1773.2 and 1774,, the Contractor and any subcontractors shall pay not less than the general prevailing wages for each craft or type of work needed for completion of the services described in Exhibit A, as published by the State of California Department of Industrial Relations, Division of Labor Statistics and Research. A copy of this publication is on file in the City Public Works Office and shall be made available on request. b. Pursuant to Labor Code Section 1775, Contractor may be subject to a penalty of up to two hundred dollars ($200) per day for each worker engaged in the performance of the services described in Exhibit A that the Contractor or any subcontractor pays less than the specified prevailing wage. The Contractor or subcontractor shall also pay the difference 4.7.b Packet Pg. 160 At t a c h m e n t : 2 . S F A r t C o n s e r v a t i o n A g r e e m e n t ( 1 2 5 9 : S F A r t C o n s e r v a t i o n C o n t r a c t ) Contract Services Agreement between December 20, 2016 City of Dublin and SF Art Conservation Page 4 of 5 between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate. c. Contractor shall comply with all of the following requirements: i. Contracts between the Contractor and the subcontractor for the performance of part of the services described in Exhibit A shall include a copy of the provisions of California Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815. ii. The Contractor shall monitor payment of the specified general prevailing rate of per diem wages by the subcontractor by periodic review of the subcontractor’s certified payroll records. iii. Upon becoming aware of a subcontractor’s failure to pay the specified prevailing rate of wages, the Contractor shall diligently take corrective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor for performance of the services described in Exhibit A. iv. Prior to making final payment to the subcontractor, the Contractor shall obtain an affidavit signed under penalty of perjury from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages for employees engaged in the performance of the services described in Exhibit A and any amounts due pursuant to California Labor Code Section 1813. d. In accordance with California Labor Code Section 1776, the Contractor and each subcontractor engaged in performance of the services described in Exhibit A shall keep accurate payroll records showing the name, address, social security number, work, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed in performance of the services described in Exhibit A. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following: i. The information contained in the payroll record is true and correct. ii. The employer has complied with the requirements of Sections 1771, 1811, and 1815 for any work performed by the employer’s employees on the public works project. The payroll records required pursuant to California Labor Code Section 1776 shall be certified and shall be available for inspection by the City and its authorized representatives, the Division of Labor Standards Enforcement, the Division of Apprenticeship Standards of the Department of Industrial Relations and shall otherwise be available for inspection in accordance with California Labor Code Section 1776. e. In accordance with California Labor Code Section 1777.5, the Contractor, on behalf of the Contractor and any subcontractors engaged in performance of the services described in 4.7.b Packet Pg. 161 At t a c h m e n t : 2 . S F A r t C o n s e r v a t i o n A g r e e m e n t ( 1 2 5 9 : S F A r t C o n s e r v a t i o n C o n t r a c t ) Contract Services Agreement between December 20, 2016 City of Dublin and SF Art Conservation Page 5 of 5 Exhibit A, shall be responsible for ensuring compliance with California Labor Code Section 1777.5 governing employment and payment of apprentices on public works contracts. . 2741430.2 4.7.b Packet Pg. 162 At t a c h m e n t : 2 . S F A r t C o n s e r v a t i o n A g r e e m e n t ( 1 2 5 9 : S F A r t C o n s e r v a t i o n C o n t r a c t ) Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Appointments to East Bay Community Energy Authority Joint Powers Agency Prepared by: Shannan Young, Environmental Coordinator EXECUTIVE SUMMARY: On December 6, 2016, the City Council adopted an Uncodified Ordinance authorizing the implementation of a Community Choice Aggregation Program in Dublin and approved participation in the newly formed Joint Powers Authority (JPA) called the East Bay Community Energy Authority (EBCEA). At tonight’s meeting, City Council will consider the Mayor's appointments of himself and Vice Mayor Biddle as the alternate to the EBCEA JPA Board. STAFF RECOMMENDATION: Confirm the Mayor's appointments of Mayor Haubert and Vice Mayor Biddle as the alternate to the EBCEA JPA Board, and direct Staff to notify Alameda County of the appointments. FINANCIAL IMPACT: None. DESCRIPTION: On October 4, 2016, the Alameda County Board of Supervisors approved a Joint Powers Agreement, initiating the formation of the East Bay Community Energy Authority (EBCEA), a Community Choice Aggregation program. Authorized by California law in 2002, Community Choice Aggregation (CCA), also known as Community Choice Energy (CCE), enables cities and county governments to pool the electricity demand within their jurisdictions in order to procure or generate electrical power supplies on behalf of the residents and businesses in their communities. At the November 1, 2016 City Council meeting, Supervisor Scott Haggerty along with Alameda County staff and consultants presented to City Council findings from a final Technical Feasibility Study on a proposed CCA program in Alameda County. City Council then directed Staff to prepare an ordinance and resolution for adoption of the 4.8 Packet Pg. 163 Page 2 of 2 JPA for City Council consideration. On November 15, 2016, City Council had the first reading of a Resolution approving an agreement to participate in a joint powers agenc y for a CCA Program in Alameda County, and introduced an Uncodified Ordinance authorizing the implementation of a CCA. The adoption of the Uncodified Ordinance took place at the December 6, 2016 City Council meeting. The EBCE Authority will be governed by a Board of Directors, comprising one elected representative and one alternate elected representative from each city and county participating in the program. Final decisions regarding the specific level of renewable energy to be procured, prioritization of local renewable energy and job development, and other governance issues will be determined by the Board of Directors, as specified in the JPA which is provided in Attachment 1. As detailed in the JPA, the Board shall hold at least four regular meeting s per year, but the Board may provide for the holding of regular meetings at more frequent intervals. Alameda County staff and the consultants that are assisting with the transition process expect that two meetings of the JPA Board per month will be necess ary to get the EBCE Authority operational and meet the proposed launch date of October, 2017. Board members shall receive a stipend of $100 per meeting, as adjusted to account for inflation. The powers and function of the Board include the following: · The issuance of bonds or any other financing; · The hiring of a Chief Executive Officer and General Counsel; · The appointment or removal of an officer; · The adoption of an annual budget; · The adoption of an ordinance; · The initiation of resolution of claims and litigation where the Authority will be the defendant, plaintiff, respondent, cross complainant or cross petitioner, or intervenor; · The setting of rates for power sold by the Authority and the setting of charges for any other category of service provided by the Authority; and · Termination of the CCA Program. Mayor Haubert is recommending his service as Dublin's representative on the EBCE Authority JPA Board with Vice Mayor Biddle serving as the alternate. Staff will notify the Alameda County EBCE Authority transition team of the appointments to the EBCE Authority Board upon confirmation by the City Council. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. East Bay Community Energy Authority Joint Powers Agreement 4.8 Packet Pg. 164 December 1, 2016 East Bay Community Energy Authority - Joint Powers Agreement – Effective December 1, 2016 Among The Following Parties: County of Alameda City of Albany City of Berkeley City of Dublin City of Emeryville City of Fremont City of Hayward City of Livermore City of Oakland City of Piedmont City of San Leandro City of Union City 4.8.a Packet Pg. 165 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 -1- EAST BAY COMMUNITY ENERGY AUTHORITY JOINT POWERS AGREEMENT This Joint Powers Agreement (“Agreement”), effective as of _________, is made and entered into pursuant to the provisions of Title 1, Division 7, Chapter 5, Article 1 (Section 6500 et seq.) of the California Government Code relating to the joint exercise of powers among the parties set forth in Exhibit A (“Parties”). The term “Parties” shall also include an incorporated municipality or county added to this Agreement in accordance with Section 3.1. RECITALS 1. The Parties are either incorporated municipalities or counties sharing various powers under California law, including but not limited to the power to purchase, supply, and aggregate electricity for themselves and their inhabitants. 2. In 2006, the State Legislature adopted AB 32, the Global Warming Solutions Act, which mandates a reduction in greenhouse gas emissions in 2020 to 1990 levels. The California Air Resources Board is promulgating regulations to implement AB 32 which will require local government to develop programs to reduce greenhouse gas emissions. 3. The purposes for the Initial Participants (as such term is defined in Section 1.1.16 below) entering into this Agreement include securing electrical energy supply for customers in participating jurisdictions, addressing climate change by reducing energy related greenhouse gas emissions, promoting electrical rate price stability, and fostering local economic benefits such as jobs creation, community energy programs and local power development. It is the intent of this Agreement to promote the development and use of a wide range of renewable energy sources and energy efficiency programs, including but not limited to State, regional and local solar and wind energy production. 4. The Parties desire to establish a separate public agency, known as the East Bay Community Energy Authority (“Authority”), under the provisions of the Joint Exercise of Powers Act of the State of California (Government Code Section 6500 et seq.) (“Act”) in order to collectively study, promote, develop, conduct, operate, and manage energy programs. 5. The Initial Participants have each adopted an ordinance electing to implement through the Authority a Community Choice Aggregation program pursuant to California Public Utilities Code Section 366.2 (“CCA Program”). The first priority of the Authority will be the consideration of those actions necessary to implement the CCA Program. 6. By establishing the Authority, the Parties seek to: (a) Provide electricity rates that are lower or competitive with those offered by PG&E for similar products; 4.8.a Packet Pg. 166 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 -2- (b) Offer differentiated energy options (e.g. 33% or 50% qualified renewable) for default service, and a 100% renewable content option in which customers may “opt-up” and voluntarily participate; (c) Develop an electric supply portfolio with a lower greenhouse gas (GHG) intensity than PG&E, and one that supports the achievement of the parties’ greenhouse gas reduction goals and the comparable goals of all participating jurisdictions; (d) Establish an energy portfolio that prioritizes the use and development of local renewable resources and minimizes the use of unbundled renewable energy credits; (e) Promote an energy portfolio that incorporates energy efficiency and demand response programs and has aggressive reduced consumption goals; (f) Demonstrate quantifiable economic benefits to the region (e.g. union and prevailing wage jobs, local workforce development, new energy programs, and increased local energy investments); (g) Recognize the value of workers in existing jobs that support the energy infrastructure of Alameda County and Northern California. The Authority, as a leader in the shift to a clean energy, commits to ensuring it will take steps to minimize any adverse impacts to these workers to ensure a “just transition” to the new clean energy economy; (h) Deliver clean energy programs and projects using a stable, skilled workforce through such mechanisms as project labor agreements, or other workforce programs that are cost effective, designed to avoid work stoppages, and ensure quality; (i) Promote personal and community ownership of renewable resources, spurring equitable economic development and increased resilience, especially in low income communities; (j) Provide and manage lower cost energy supplies in a manner that provides cost savings to low-income households and promotes public health in areas impacted by energy production; and (k) Create an administering agency that is financially sustainable, responsive to regional priorities, well managed, and a leader in fair and equitable treatment of employees through adopting appropriate best practices employment policies, including, but not limited to, promoting efficient consideration of petitions to unionize, and providing appropriate wages and benefits. 4.8.a Packet Pg. 167 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 -3- AGREEMENT NOW, THEREFORE, in consideration of the mutual promises, covenants, and conditions hereinafter set forth, it is agreed by and among the Parties as follows: ARTICLE 1 CONTRACT DOCUMENTS 1.1 Definitions. Capitalized terms used in the Agreement shall have the meanings specified below, unless the context requires otherwise. 1.1.1 “AB 117” means Assembly Bill 117 (Stat. 2002, ch. 838, codified at Public Utilities Code Section 366.2), which created CCA. 1.1.2 “Act” means the Joint Exercise of Powers Act of the State of California (Government Code Section 6500 et seq.) 1.1.3 “Agreement” means this Joint Powers Agreement. 1.1.4 “Annual Energy Use” has the meaning given in Section 1.1.23. 1.1.5 “Authority” means the East Bay Community Energy Authority established pursuant to this Joint Powers Agreement. 1.1.6 “Authority Document(s)” means document(s) duly adopted by the Board by resolution or motion implementing the powers, functions and activities of the Authority, including but not limited to the Operating Rules and Regulations, the annual budget, and plans and policies. 1.1.7 “Board” means the Board of Directors of the Authority. 1.1.8 “Community Choice Aggregation” or “CCA” means an electric service option available to cities and counties pursuant to Public Utilities Code Section 366.2. 1.1.9 “CCA Program” means the Authority’s program relating to CCA that is principally described in Sections 2.4 and 5.1. 1.1.10 “Days” shall mean calendar days unless otherwise specified by this Agreement. 1.1.11 “Director” means a member of the Board of Directors representing a Party, including an alternate Director. 1.1.12 “Effective Date” means the date on which this Agreement shall become effective and the East Bay Community Energy Authority shall exist as a separate public agency, as further described in Section 2.1. 4.8.a Packet Pg. 168 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 -4- 1.1.13 “Ex Officio Board Member” means a non-voting member of the Board of Directors as described in Section 4.2.2. The Ex Officio Board Member may not serve on the Executive Committee of the Board or participate in closed session meetings of the Board. 1.1.14 “Implementation Plan” means the plan generally described in Section 5.1.2 of this Agreement that is required under Public Utilities Code Section 366.2 to be filed with the California Public Utilities Commission for the purpose of describing a proposed CCA Program. 1.1.15 “Initial Costs” means all costs incurred by the Authority relating to the establishment and initial operation of the Authority, such as the hiring of a Chief Executive Officer and any administrative staff, any required accounting, administrative, technical and legal services in support of the Authority’s initial formation activities or in support of the negotiation, preparation and approval of power purchase agreements. The Board shall determine the termination date for Initial Costs. 1.1.16 “Initial Participants” means, for the purpose of this Agreement the County of Alameda, the Cities of Albany, Berkeley, Emeryville, Oakland, Piedmont, San Leandro, Hayward, Union City, Fremont, Dublin, and Livermore. 1.1.17 “Operating Rules and Regulations” means the rules, regulations, policies, bylaws and procedures governing the operation of the Authority. 1.1.18 “Parties” means, collectively, the signatories to this Agreement that have satisfied the conditions in Sections 2.2 or 3.1 such that it is considered a member of the Authority. 1.1.19 “Party” means, singularly, a signatory to this Agreement that has satisfied the conditions in Sections 2.2 or 3.1 such that it is considered a member of the Authority. 1.1.20 “Percentage Vote” means a vote taken by the Board pursuant to Section 4.12.1 that is based on each Party having one equal vote. 1.1.21 “Total Annual Energy” has the meaning given in Section 1.1.23. 1.1.22 “Voting Shares Vote” means a vote taken by the Board pursuant to Section 4.12.2 that is based on the voting shares of each Party described in Section 1.1.23 and set forth in Exhibit C to this Agreement. A Voting Shares vote cannot take place on a matter unless the matter first receives an affirmative or tie Percentage Vote in the manner required by Section 4.12.1 and three or more Directors immediately thereafter request such vote. 4.8.a Packet Pg. 169 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 -5- 1.1.23 “Voting Shares Formula” means the weight applied to a Voting Shares Vote and is determined by the following formula: (Annual Energy Use/Total Annual Energy) multiplied by 100, where (a) “Annual Energy Use” means (i) with respect to the first two years following the Effective Date, the annual electricity usage, expressed in kilowatt hours (“kWh”), within the Party’s respective jurisdiction and (ii) with respect to the period after the second anniversary of the Effective Date, the annual electricity usage, expressed in kWh, of accounts within a Party’s respective jurisdiction that are served by the Authority and (b) “Total Annual Energy” means the sum of all Parties’ Annual Energy Use. The initial values for Annual Energy use are designated in Exhibit B and the initial voting shares are designated in Exhibit C. Both Exhibits B and C shall be adjusted annually as soon as reasonably practicable after January 1, but no later than March 1 of each year subject to the approval of the Board. 1.2 Documents Included. This Agreement consists of this document and the following exhibits, all of which are hereby incorporated into this Agreement. Exhibit A: List of the Parties Exhibit B: Annual Energy Use Exhibit C: Voting Shares 1.3 Revision of Exhibits. The Parties agree that Exhibits A, B and C to this Agreement describe certain administrative matters that may be revised upon the approval of the Board, without such revision constituting an amendment to this Agreement, as described in Section 8.4. The Authority shall provide written notice to the Parties of the revision of any such exhibit. ARTICLE 2 FORMATION OF EAST BAY COMMUNITY ENERGY AUTHORITY 2.1 Effective Date and Term. This Agreement shall become effective and East Bay Community Energy Authority shall exist as a separate public agency on December 1, 2016, provided that this Agreement is executed on or prior to such date by at least three Initial Participants after the adoption of the ordinances required by Public Utilities Code Section 366.2(c)(12). The Authority shall provide notice to the Parties of the Effective Date. The Authority shall continue to exist, and this Agreement shall be effective, until this Agreement is terminated in accordance with Section 7.3, subject to the rights of the Parties to withdraw from the Authority. 4.8.a Packet Pg. 170 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 -6- 2.2 Initial Participants. Until December 31, 2016, all other Initial Participants may become a Party by executing this Agreement and delivering an executed copy of this Agreement and a copy of the adopted ordinance required by Public Utilities Code Section 366.2(c)(12) to the Authority. Additional conditions, described in Section 3.1, may apply (i) to either an incorporated municipality or county desiring to become a Party that is not an Initial Participant and (ii) to Initial Participants that have not executed and delivered this Agreement within the time period described above. 2.3 Formation. There is formed as of the Effective Date a public agency named the East Bay Community Energy Authority. Pursuant to Sections 6506 and 6507 of the Act, the Authority is a public agency separate from the Parties. The debts, liabilities or obligations of the Authority shall not be debts, liabilities or obligations of the individual Parties unless the governing board of a Party agrees in writing to assume any of the debts, liabilities or obligations of the Authority. A Party who has not agreed to assume an Authority debt, liability or obligation shall not be responsible in any way for such debt, liability or obligation even if a majority of the Parties agree to assume the debt, liability or obligation of the Authority. Notwithstanding Section 8.4 of this Agreement, this Section 2.3 may not be amended unless such amendment is approved by the governing boards of all Parties. 2.4 Purpose. The purpose of this Agreement is to establish an independent public agency in order to exercise powers common to each Party and any other powers granted to the Authority under state law to participate as a group in the CCA Program pursuant to Public Utilities Code Section 366.2(c)(12); to study, promote, develop, conduct, operate, and manage energy and energy-related climate change programs; and, to exercise all other powers necessary and incidental to accomplishing this purpose. 2.5 Powers. The Authority shall have all powers common to the Parties and such additional powers accorded to it by law. The Authority is authorized, in its own name, to exercise all powers and do all acts necessary and proper to carry out the provisions of this Agreement and fulfill its purposes, including, but not limited to, each of the following: 2.5.1 to make and enter into contracts, including those relating to the purchase or sale of electrical energy or attributes thereof; 2.5.2 to employ agents and employees, including but not limited to a Chief Executive Officer and General Counsel; 2.5.3 to acquire, contract, manage, maintain, and operate any buildings, works or improvements, including electric generating facilities; 2.5.4 to acquire property by eminent domain, or otherwise, except as limited under Section 6508 of the Act, and to hold or dispose of any property; 2.5.5 to lease any property; 2.5.6 to sue and be sued in its own name; 4.8.a Packet Pg. 171 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 -7- 2.5.7 to incur debts, liabilities, and obligations, including but not limited to loans from private lending sources pursuant to its temporary borrowing powers such as Government Code Section 53850 et seq. and authority under the Act; 2.5.8 to form subsidiary or independent corporations or entities, if appropriate, to carry out energy supply and energy conservation programs at the lowest possible cost consistent with the Authority’s CCA Program implementation plan, risk management policies, or to take advantage of legislative or regulatory changes; 2.5.9 to issue revenue bonds and other forms of indebtedness; 2.5.10 to apply for, accept, and receive all licenses, permits, grants, loans or other assistance from any federal, state or local public agency; 2.5.11 to submit documentation and notices, register, and comply with orders, tariffs and agreements for the establishment and implementation of the CCA Program and other energy programs; 2.5.12 to adopt rules, regulations, policies, bylaws and procedures governing the operation of the Authority (“Operating Rules and Regulations”); 2.5.13 to make and enter into service, energy and any other agreements necessary to plan, implement, operate and administer the CCA Program and other energy programs, including the acquisition of electric power supply and the provision of retail and regulatory support services; and 2.5.14 to negotiate project labor agreements, community benefits agreements and collective bargaining agreements with the local building trades council and other interested parties. 2.6 Limitation on Powers. As required by Government Code Section 6509, the power of the Authority is subject to the restrictions upon the manner of exercising power possessed by the City of Emeryville and any other restrictions on exercising the powers of the Authority that may be adopted by the Board. 2.7 Compliance with Local Zoning and Building Laws. Notwithstanding any other provisions of this Agreement or state law, any facilities, buildings or structures located, constructed or caused to be constructed by the Authority within the territory of the Authority shall comply with the General Plan, zoning and building laws of the local jurisdiction within which the facilities, buildings or structures are constructed and comply with the California Environmental Quality Act (“CEQA”). 4.8.a Packet Pg. 172 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 -8- 2.8 Compliance with the Brown Act. The Authority and its officers and employees shall comply with the provisions of the Ralph M. Brown Act, Government Code Section 54950 et seq. 2.9 Compliance with the Political Reform Act and Government Code Section 1090. The Authority and its officers and employees shall comply with the Political Reform Act (Government Code Section 81000 et seq.) and Government Code Section 1090 et seq, and shall adopt a Conflict of Interest Code pursuant to Government Code Section 87300. The Board of Directors may adopt additional conflict of interest regulations in the Operating Rules and Regulations. ARTICLE 3 AUTHORITY PARTICIPATION 3.1 Addition of Parties. Subject to Section 2.2, relating to certain rights of Initial Participants, other incorporated municipalities and counties may become Parties upon (a) the adoption of a resolution by the governing body of such incorporated municipality or county requesting that the incorporated municipality or county, as the case may be, become a member of the Authority, (b) the adoption by an affirmative vote of a majority of all Directors of the entire Board satisfying the requirements described in Section 4.12, of a resolution authorizing membership of the additional incorporated municipality or county, specifying the membership payment, if any, to be made by the additional incorporated municipality or county to reflect its pro rata share of organizational, planning and other pre-existing expenditures, and describing additional conditions, if any, associated with membership, (c) the adoption of an ordinance required by Public Utilities Code Section 366.2(c)(12) and execution of this Agreement and other necessary program agreements by the incorporated municipality or county, (d) payment of the membership fee, if any, and (e) satisfaction of any conditions established by the Board. 3.2 Continuing Participation. The Parties acknowledge that membership in the Authority may change by the addition and/or withdrawal or termination of Parties. The Parties agree to participate with such other Parties as may later be added, as described in Section 3.1. The Parties also agree that the withdrawal or termination of a Party shall not affect this Agreement or the remaining Parties’ continuing obligations under this Agreement. ARTICLE 4 GOVERNANCE AND INTERNAL ORGANIZATION 4.1 Board of Directors. The governing body of the Authority shall be a Board of Directors (“Board”) consisting of one director for each Party appointed in accordance with Section 4.2. 4.2 Appointment of Directors. The Directors shall be appointed as follows: 4.2.1 The governing body of each Party shall appoint and designate in writing one regular Director who shall be authorized to act for and on behalf of the Party on matters within the powers of the Authority. The governing body of each Party also shall appoint and designate in writing one alternate Director who may vote on matters when the regular Director is absent 4.8.a Packet Pg. 173 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 -9- from a Board meeting. The person appointed and designated as the regular Director shall be a member of the governing body of the Party. The person appointed and designated as the alternate Director shall also be a member of the governing body of the Party. 4.2.2 The Board shall also include one non-voting ex officio member as defined in Section 1.1.13 (“Ex Officio Board Member”). The Chair of the Community Advisory Committee, as described in Section 4.9 below, shall serve as the Ex Officio Board Member. The Vice Chair of the Community Advisory Committee shall serve as an alternate Ex Officio Board Member when the regular Ex Officio Board Member is absent from a Board meeting. 4.2.3 The Operating Rules and Regulations, to be developed and approved by the Board in accordance with Section 2.5.12 may include rules regarding Directors, such as meeting attendance requirements. No Party shall be deprived of its right to seat a Director on the Board. 4.3 Terms of Office. Each regular and alternate Director shall serve at the pleasure of the governing body of the Party that the Director represents, and may be removed as Director by such governing body at any time. If at any time a vacancy occurs on the Board, a replacement shall be appointed to fill the position of the previous Director in accordance with the provisions of Section 4.2 within 90 days of the date that such position becomes vacant. 4.4 Quorum. A majority of the Directors of the entire Board shall constitute a quorum, except that less than a quorum may adjourn a meeting from time to time in accordance with law. 4.5 Powers and Function of the Board. The Board shall conduct or authorize to be conducted all business and activities of the Authority, consistent with this Agreement, the Authority Documents, the Operating Rules and Regulations, and applicable law. Board approval shall be required for any of the following actions, which are defined as “Essential Functions”: 4.5.1 The issuance of bonds or any other financing even if program revenues are expected to pay for such financing. 4.5.2 The hiring of a Chief Executive Officer and General Counsel. 4.5.3 The appointment or removal of an officer. 4.5.4 The adoption of the Annual Budget. 4.5.5 The adoption of an ordinance. 4.5.6 The initiation of resolution of claims and litigation where the Authority will be the defendant, plaintiff, petitioner, respondent, cross complainant or cross petitioner, or intervenor; provided, however, that the Chief Executive Officer or General Counsel, on behalf of the Authority, may 4.8.a Packet Pg. 174 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 -10- intervene in, become party to, or file comments with respect to any proceeding pending at the California Public Utilities Commission, the Federal Energy Regulatory Commission, or any other administrative agency, without approval of the Board. The Board shall adopt Operating Rules and Regulations governing the Chief Executive Officer and General Counsel’s exercise of authority under this Section 4.5.6. 4.5.7 The setting of rates for power sold by the Authority and the setting of charges for any other category of service provided by the Authority. 4.5.8 Termination of the CCA Program. 4.6 Executive Committee. The Board shall establish an Executive Committee consisting of a smaller number of Directors. The Board may delegate to the Executive Committee such authority as the Board might otherwise exercise, subject to limitations placed on the Board’s authority to delegate certain Essential Functions, as described in Section 4.5 and the Operating Rules and Regulations. The Board may not delegate to the Executive Committee or any other committee its authority under Section 2.5.12 to adopt and amend the Operating Rules and Regulations or its Essential Functions listed in Section 4.5. After the Executive Committee meets or otherwise takes action, it shall, as soon as practicable, make a report of its activities at a meeting of the Board. 4.7 Director Compensation. Directors shall receive a stipend of $100 per meeting, as adjusted to account for inflation, as provided for in the Authority’s Operating Rules and Regulations. 4.8 Commissions, Boards and Committees. The Board may establish any advisory commissions, boards and committees as the Board deems appropriate to assist the Board in carrying out its functions and implementing the CCA Program, other energy programs and the provisions of this Agreement. The Board may establish rules, regulations, policies, bylaws or procedures to govern any such commissions, boards, or committees and shall determine whether members shall be compensated or entitled to reimbursement for expenses. 4.9 Community Advisory Committee. The Board shall establish a Community Advisory Committee consisting of nine members, none of whom may be voting members of the Board. The function of the Community Advisory Committee shall be to advise the Board of Directors on all subjects related to the operation of the CCA Program as set forth in a work plan adopted by the Board of Directors from time to time, with the exception of personnel and litigation decisions. The Community Advisory Committee is advisory only, and shall not have decision-making authority, or receive any delegation of authority from the Board of Directors. The Board shall publicize the opportunity to serve on the Community Advisory Committee, and shall appoint members of the Community Advisory Committee from those individuals expressing interest in serving, and who represent a diverse cross-section of interests, skill sets and geographic regions. Members of the Community Advisory Committee shall serve staggered four-ye ar terms (the first term of three of the members shall be two years, and four years 4.8.a Packet Pg. 175 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 -11- thereafter), which may be renewed. A member of the Community Advisory Committee may be removed by the Board of Directors by majority vote. The Board of Directors shall determine whether the Community Advisory Committee members will receive a stipend and/or be entitled to reimbursement for expenses. 4.10 Chief Executive Officer. The Board of Directors shall appoint a Chief Executive Officer for the Authority, who shall be responsible for the day-to-day operation and management of the Authority and the CCA Program. The Chief Executive Officer may exercise all powers of the Authority, including the power to hire, discipline and terminate employees as well as the power to approve any agreement, if the expenditure is authorized in the Authority’s approved budget, except the powers specifically set forth in Section 4.5 or those powers which by law must be exercised by the Board of Directors. The Board of Directors shall provide procedures and guidelines for the Chief Executive Officer exercising the powers of the Authority in the Operating Rules and Regulations. 4.11 General Counsel. The Board of Directors shall appoint a General Counsel for the Authority, who shall be responsible for providing legal advice to the Board of Directors and overseeing all legal work for the Authority. 4.12 Board Voting. 4.12.1 Percentage Vote. Except when a supermajority vote is expressly required by this Agreement or the Operating Rules and Regulations, action of the Board on all matters shall require an affirmative vote of a majority of all Directors on the entire Board (a “Percentage Vote” as defined in Section 1.1.20). A supermajority vote is required by this Agreement for the matters addressed by Section 8.4. When a supermajority vote is required by this Agreement or the Operating Rules and Regulations, action of the Board shall require an affirmative Percentage Vote of the specified supermajority of all Directors on the entire Board. No action can be taken by the Board without an affirmative Percentage Vote. Notwithstanding the foregoing, in the event of a tie in the Percentage Vote, an action may be approved by an affirmative “Voting Shares Vote,” as defined in Section 1.1.22, if three or more Directors immediately request such vote. 4.12.2 Voting Shares Vote. In addition to and immediately after an affirmative percentage vote, three or more Directors may request that, a vote of the voting shares shall be held (a “Voting Shares Vote” as defined in Section 1.1.22). To approve an action by a Voting Shares Vote, the corresponding voting shares (as defined in Section 1.1.23 and Exhibit C) of all Directors voting in the affirmative shall exceed 50% of the voting share of all Directors on the entire Board, or such other higher voting shares percentage expressly required by this Agreement or the Operating Rules 4.8.a Packet Pg. 176 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 -12- and Regulations. In the event that any one Director has a voting share that equals or exceeds that which is necessary to disapprove the matter being voted on by the Board, at least one other Director shall be required to vote in the negative in order to disapprove such matter. When a voting shares vote is held, action by the Board requires both an affirmative Percentage Vote and an affirmative Voting Shares Vote. Notwithstanding the foregoing, in the event of a tie in the Percentage Vote, an action may be approved on an affirmative Voting Shares Vote. When a supermajority vote is required by this Agreement or the Operating Rules and Regulations, the supermajority vote is subject to the Voting Share Vote provisions of this Section 4.12.2, and the specified supermajority of all Voting Shares is required for approval of the action, if the provision of this Section 4.12.2 are triggered. 4.13 Meetings and Special Meetings of the Board. The Board shall hold at least four regular meetings per year, but the Board may provide for the holding of regular meetings at more frequent intervals. The date, hour and place of each regular meeting shall be fixed by resolution or ordinance of the Board. Regular meetings may be adjourned to another meeting time. Special and Emergency meetings of the Board may be called in accordance with the provisions of California Government Code Section 54956 and 54956.5. Directors may participate in meetings telephonically, with full voting rights, only to the extent permitted by law. 4.14 Officers. 4.14.1 Chair and Vice Chair. At the first meeting held by the Board in each calendar year, the Directors shall elect, from among themselves, a Chair, who shall be the presiding officer of all Board meetings, and a Vice Chair, who shall serve in the absence of the Chair. The Chair and Vice Chair shall hold office for one year and serve no more than two consecutive terms, however, the total number of terms a Director may serve as Chair or Vice Chair is not limited. The office of either the Chair or Vice Chair shall be declared vacant and the Board shall make a new selection if: (a) the person serving dies, resigns, or ceases to be a member of the governing body of the Party that the person represents; (b) the Party that the person represents removes the person as its representative on the Board, or (c) the Party that he or she represents withdraws from the Authority pursuant to the provisions of this Agreement. 4.14.2 Secretary. The Board shall appoint a Secretary, who need not be a member of the Board, who shall be responsible for keeping the minutes of all meetings of the Board and all other official records of the Authority. 4.14.3 Treasurer and Auditor. The Board shall appoint a qualified person to act as the Treasurer and a qualified person to act as the Auditor, neither of whom needs to be a member of the Board. The same person may not simultaneously hold both the office of Treasurer and the office of the Auditor of the Authority. Unless otherwise exempted from such 4.8.a Packet Pg. 177 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 -13- requirement, the Authority shall cause an independent audit to be made annually by a certified public accountant, or public accountant, in compliance with Section 6505 of the Act. The Treasurer shall act as the depositary of the Authority and have custody of all the money of the Authority, from whatever source, and as such, shall have all of the duties and responsibilities specified in Section 6505.5 of the Act. The Board may require the Treasurer and/or Auditor to file with the Authority an official bond in an amount to be fixed by the Board, and if so requested, the Authority shall pay the cost of premiums associated with the bond. The Treasurer shall report directly to the Board and shall comply with the requirements of treasurers of incorporated municipalities. The Board may transfer the responsibilities of Treasurer to any person or entity as the law may provide at the time. 4.15 Administrative Services Provider. The Board may appoint one or more administrative services providers to serve as the Authority’s agent for planning, implementing, operating and administering the CCA Program, and any other program approved by the Board, in accordance with the provisions of an Administrative Services Agreement. The appointed administrative services provider may be one of the Parties. The Administrative Services Agreement shall set forth the terms and conditions by which the appointed administrative services provider shall perform or cause to be performed all tasks necessary for planning, implementing, operating and administering the CCA Program and other approved programs. The Administrative Services Agreement shall set forth the term of the Agreement and the circumstances under which the Administrative Services Agreement may be terminated by the Authority. This section shall not in any way be construed to limit the discretion of the Authority to hire its own employees to administer the CCA Program or any other program. 4.16 Operational Audit. The Authority shall commission an independent agent to conduct and deliver at a public meeting of the Board an evaluation of the performance of the CCA Program relative to goals for renewable energy and carbon reductions. The Authority shall approve a budget for such evaluation and shall hire a firm or individual that has no other direct or indirect business relationship with the Authority. The evaluation shall be conducted at least once every two years. ARTICLE 5 IMPLEMENTATION ACTION AND AUTHORITY DOCUMENTS 5.1 Implementation of the CCA Program. 5.1.1 Enabling Ordinance. Prior to the execution of this Agreement, each Party shall adopt an ordinance in accordance with Public Utilities Code Section 366.2(c)(12) for the purpose of specifying that the Party intends to implement a CCA Program by and through its participation in the Authority. 4.8.a Packet Pg. 178 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 -14- 5.1.2 Implementation Plan. The Authority shall cause to be prepared an Implementation Plan meeting the requirements of Public Utilities Code Section 366.2 and any applicable Public Utilities Commission regulations as soon after the Effective Date as reasonably practicable. The Implementation Plan shall not be filed with the Public Utilities Commission until it is approved by the Board in the manner provided by Section 4.12. 5.1.3 Termination of CCA Program. Nothing contained in this Article or this Agreement shall be construed to limit the discretion of the Authority to terminate the implementation or operation of the CCA Program at any time in accordance with any applicable requirements of state law. 5.2 Other Authority Documents. The Parties acknowledge and agree that the operations of the Authority will be implemented through various documents duly adopted by the Board through Board resolution or minute action, including but not necessarily limited to the Operating Rules and Regulations, the annual budget, and specified plans and policies defined as the Authority Documents by this Agreement. The Parties agree to abide by and comply with the terms and conditions of all such Authority Documents that may be adopted by the Board, subject to the Parties’ right to withdraw from the Authority as described in Article 7. 5.3 Integrated Resource Plan. The Authority shall cause to be prepared an Integrated Resource Plan in accordance with CPUC regulations that will ensure the long-term development and administration of a variety of energy programs that promote local renewable resources, conservation, demand response, and energy efficiency, while maintaining compliance with the State Renewable Portfolio standard and customer rate competitiveness. The Authority shall prioritize the development of energy projects in Alameda and adjacent counties. Principal aspects of its planned operations shall be in a Business Plan as outlined in Section 5.4 of this Agreement. 5.4 Business Plan. The Authority shall cause to be prepared a Business Plan, which will include a roadmap for the development, procurement, and integration of local renewable energy resources as outlined in Section 5.3 of this Agreement. The Business Plan shall include a description of how the CCA Program will contribute to fostering local economic benefits, such as job creation and community energy programs. The Business Plan shall identify opportunities for local power development and how the CCA Program can achieve the goals outlined in Recitals 3 and 6 of this Agreement. The Business Plan shall include specific language detailing employment and labor standards that relate to the execution of the CCA Program as referenced in this Agreement. The Business Plan shall identify clear and transparent marketing practices to be followed by the CCA Program, including the identification of the sources of its electricity and explanation of the various types of electricity procured by the Authority. The Business Plan shall cover the first five (5) years of the operation of the CCA Program. The Business Plan shall be completed by the Authority no later than eight (8) months after the seating of the Authority Board of Directors. Progress on the implementation of the Business Plan shall be subject to annual public review. 4.8.a Packet Pg. 179 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 -15- 5.5 Labor Organization Neutrality. The Authority shall remain neutral in the event its employees, and the employees of its subcontractors, if any, wish to unionize. 5.6 Renewable Portfolio Standards. The Authority shall provide its customers renewable energy primarily from Category 1 eligible renewable resources, as defined under the California RPS and consistent with the goals of the CCA Program. The Authority shall not procure energy from Category 3 eligible renewable resources (unbundled Renewable Energy Credits or RECs) exceeding 50% of the State law requirements, to achieve its renewable portfolio goals. However, for Category 3 RECs associated with generation facilities located within its service jurisdiction, the limitation set forth in the preceding sentence shall not apply. ARTICLE 6 FINANCIAL PROVISIONS 6.1 Fiscal Year. The Authority’s fiscal year shall be 12 months commencing July 1 and ending June 30. The fiscal year may be changed by Board resolution. 6.2 Depository. 6.2.1 All funds of the Authority shall be held in separate accounts in the name of the Authority and not commingled with funds of any Party or any other person or entity. 6.2.2 All funds of the Authority shall be strictly and separately accounted for, and regular reports shall be rendered of all receipts and disbursements, at least quarterly during the fiscal year. The books and records of the Authority shall be open to inspection by the Parties at all reasonable times. 6.2.3 All expenditures shall be made in accordance with the approved budget and upon the approval of any officer so authorized by the Board in accordance with its Operating Rules and Regulations. The Treasurer shall draw checks or warrants or make payments by other means for claims or disbursements not within an applicable budget only upon the prior approval of the Board. 6.3 Budget and Recovery Costs. 6.3.1 Budget. The initial budget shall be approved by the Board. The Board may revise the budget from time to time through an Authority Document as may be reasonably necessary to address contingencies and unexpected expenses. All subsequent budgets of the Authority shall be prepared and approved by the Board in accordance with the Operating Rules and Regulations. 6.3.2 Funding of Initial Costs. The County shall fund the Initial Costs of establishing and implementing the CCA Program. In the event that the 4.8.a Packet Pg. 180 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 -16- CCA Program becomes operational, these Initial Costs paid by the County and any specified interest shall be included in the customer charges for electric services to the extent permitted by law, and the County shall be reimbursed from the payment of such charges by customers of the Authority. The Authority may establish a reasonable time period over which such costs are recovered. In the event that the CCA Program does not become operational, the County shall not be entitled to any reimbursement of the Initial Costs. 6.3.4 Additional Contributions and Advances. Pursuant to Government Code Section 6504, the Parties may in their sole discretion make financial contributions, loans or advances to the Authority for the purposes of the Authority set forth in this Agreement. The repayment of such contributions, loans or advances will be on the written terms agreed to by the Party making the contribution, loan or advance and the Authority. ARTICLE 7 WITHDRAWAL AND TERMINATION 7.1 Withdrawal. 7.1.1 General Right to Withdraw. A Party may withdraw its membership in the Authority, effective as of the beginning of the Authority’s fiscal year, by giving no less than 180 days advance written notice of its election to do so, which notice shall be given to the Authority and each Party. Withdrawal of a Party shall require an affirmative vote of the Party’s governing board. 7.1.2 Withdrawal Following Amendment. Notwithstanding Section 7.1.1, a Party may withdraw its membership in the Authority following an amendment to this Agreement provided that the requirements of this Section 7.1.2 are strictly followed. A Party shall be deemed to have withdrawn its membership in the Authority effective 180 days after the Board approves an amendment to this Agreement if the Director representing such Party has provided notice to the other Directors immediately preceding the Board’s vote of the Party’s intention to withdraw its membership in the Authority should the amendment be approved by the Board. 7.1.3 The Right to Withdraw Prior to Program Launch. After receiving bids from power suppliers for the CCA Program, the Authority must provide to the Parties a report from the electrical utility consultant retained by the Authority comparing the Authority’s total estimated electrical rates, the estimated greenhouse gas emissions rate and the amount of estimated renewable energy to be used with that of the incumbent utility. Within 30 days after receiving this report, through its City Manager or a person expressly authorized by the Party, any Party may immediately withdraw 4.8.a Packet Pg. 181 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 -17- its membership in the Authority by providing written notice of withdrawal to the Authority if the report determines that any one of the following conditions exists: (1) the Authority is unable to provide total electrical rates, as part of its baseline offering to customers, that are equal to or lower than the incumbent utility, (2) the Authority is unable to provide electricity in a manner that has a lower greenhouse gas emissions rate than the incumbent utility, or (3) the Authority will use less qualified renewable energy than the incumbent utility. Any Party who withdraws from the Authority pursuant to this Section 7.1.3 shall not be entitled to any refund of the Initial Costs it has paid to the Authority prior to the date of withdrawal unless the Authority is later terminated pursuant to Section 7.3. In such event, any Initial Costs not expended by the Authority shall be returned to all Parties, including any Party that has withdrawn pursuant to this section, in proportion to the contribution that each made. Notwithstanding anything to the contrary in this Agreement, any Party who withdraws pursuant to this section shall not be responsible for any liabilities or obligations of the Authority after the date of withdrawal, including without limitation any liability arising from power purchase agreements entered into by the Authority. 7.2 Continuing Liability After Withdrawal; Further Assurances; Refund. A Party that withdraws its membership in the Authority under either Section 7.1.1 or 7.1.2 shall be responsible for paying its fair share of costs incurred by the Authority resulting from the Party’s withdrawal, including costs from the resale of power contracts by the Authority to serve the Party’s load and any similar costs directly attributable to the Party’s withdrawal, such costs being limited to those contracts executed while the withdrawing Party was a member, and administrative costs associated thereto. The Parties agree that such costs shall not constitute a debt of the withdrawing Party, accruing interest, or having a maturity date. The Authority may withhold funds otherwise owing to the Party or may require the Party to deposit sufficient funds with the Authority, as reasonably determined by the Authority, to cover the Party’s costs described above. Any amount of the Party’s funds held by the Authority for the benefit of the Party that are not required to pay the Party’s costs described above shall be returned to the Party. The withdrawing party and the Authority shall execute and deliver all further instruments and documents, and take any further action that may be reasonably necessary, as determined by the Board, to effectuate the orderly withdrawal of such Party from membership in the Authority. A withdrawing party has the right to continue to participate in Board discussions and decisions affecting customers of the CCA Program that reside or do business within the jurisdiction of the Party until the withdrawal’s effective date. 7.3 Mutual Termination. This Agreement may be terminated by mutual agreement of all the Parties; provided, however, the foregoing shall not be construed as limiting the rights of a Party to withdraw its membership in the Authority, and thus terminate this Agreement with respect to such withdrawing Party, as described in Section 7.1. 7.4 Disposition of Property upon Termination of Authority. Upon termination of this Agreement as to all Parties, any surplus money or assets in possession of the Authority for use under this Agreement, after payment of all liabilities, costs, expenses, and charges incurred 4.8.a Packet Pg. 182 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 -18- under this Agreement and under any Authority Documents, shall be returned to the then-existing Parties in proportion to the contributions made by each. ARTICLE 8 MISCELLANEOUS PROVISIONS 8.1 Dispute Resolution. The Parties and the Authority shall make reasonable efforts to settle all disputes arising out of or in connection with this Agreement. Before exercising any remedy provided by law, a Party or the Parties and the Authority shall engage in nonbinding mediation in the manner agreed upon by the Party or Parties and the Authority. The Parties agree that each Party may specifically enforce this section 8.1. In the event that nonbinding mediation is not initiated or does not result in the settlement of a dispute within 120 days after the demand for mediation is made, any Party and the Authority may pursue any remedies provided by law. 8.2 Liability of Directors, Officers, and Employees. The Directors, officers, and employees of the Authority shall use ordinary care and reasonable diligence in the exercise of their powers and in the performance of their duties pursuant to this Agreement. No current or former Director, officer, or employee will be responsible for any act or omission by another Director, officer, or employee. The Authority shall defend, indemnify and hold harmless the individual current and former Directors, officers, and employees for any acts or omissions in the scope of their employment or duties in the manner provided by Government Code Section 995 et seq. Nothing in this section shall be construed to limit the defenses available under the law, to the Parties, the Authority, or its Directors, officers, or employees. 8.3 Indemnification of Parties. The Authority shall acquire such insurance coverage as the Board deems necessary to protect the interests of the Authority, the Parties and the public. Such insurance coverage shall name the Parties and their respective Board or Council members, officers, agents and employees as additional insureds. The Authority shall defend, indemnify and hold harmless the Parties and each of their respective Board or Council members, officers, agents and employees, from any and all claims, losses, damages, costs, injuries and liabilities of every kind arising directly or indirectly from the conduct, activities, operations, acts, and omissions of the Authority under this Agreement. 8.4 Amendment of this Agreement. This Agreement may be amended in writing by a two-thirds affirmative vote of the entire Board satisfying the requirements described in Section 4.12. Except that, any amendment to the voting provisions in Section 4.12 may only be made by a three-quarters affirmative vote of the entire Board. The Authority shall provide written notice to the Parties at least 30 days in advance of any proposed amendment being considered by the Board. If the proposed amendment is adopted by the Board, the Authority shall provide prompt written notice to all Parties of the effective date of such amendment along with a copy of the amendment. 4.8.a Packet Pg. 183 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 -19- 8.5 Assignment. Except as otherwise expressly provided in this Agreement, the rights and duties of the Parties may not be assigned or delegated without the advance written consent of all of the other Parties, and any attempt to assign or delegate such rights or duties in contravention of this Section 8.5 shall be null and void. This Agreement shall inure to the benefit of, and be binding upon, the successors and assigns of the Parties. This Section 8.5 does not prohibit a Party from entering into an independent agreement with another agency, person, or entity regarding the financing of that Party’s contributions to the Authority, or the disposition of proceeds which that Party receives under this Agreement, so long as such independent agreement does not affect, or purport to affect, the rights and duties of the Authority or the Parties under this Agreement. 8.6 Severability. If one or more clauses, sentences, paragraphs or provisions of this Agreement shall be held to be unlawful, invalid or unenforceable, it is hereby agreed by the Parties, that the remainder of the Agreement shall not be affected thereby. Such clauses, sentences, paragraphs or provision shall be deemed reformed so as to be lawful, valid and enforced to the maximum extent possible. 8.7 Further Assurances. Each Party agrees to execute and deliver all further instruments and documents, and take any further action that may be reasonably necessary, to effectuate the purposes and intent of this Agreement. 8.8 Execution by Counterparts. This Agreement may be executed in any number of counterparts, and upon execution by all Parties, each executed counterpart shall have the same force and effect as an original instrument and as if all Parties had signed the same instrument. Any signature page of this Agreement may be detached from any counterpart of this Agreement without impairing the legal effect of any signatures thereon, and may be attached to another counterpart of this Agreement identical in form hereto but having attached to it one or more signature pages. 8.9 Parties to be Served Notice. Any notice authorized or required to be given pursuant to this Agreement shall be validly given if served in writing either personally, by deposit in the United States mail, first class postage prepaid with return receipt requested, or by a recognized courier service. Notices given (a) personally or by courier service shall be conclusively deemed received at the time of delivery and receipt and (b) by mail shall be conclusively deemed given 72 hours after the deposit thereof (excluding Saturdays, Sundays and holidays) if the sender receives the return receipt. All notices shall be addressed to the office of the clerk or secretary of the Authority or Party, as the case may be, or such other person designated in writing by the Authority or Party. In addition, a duplicate copy of all notices provided pursuant to this section shall be provided to the Director and alternate Director for each Party. Notices given to one Party shall be copied to all other Parties. Notices given to the Authority shall be copied to all Parties. All notices required hereunder shall be delivered to: The County of Alameda Director, Community Development Agency 4.8.a Packet Pg. 184 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 -20- 224 West Winton Ave. Hayward, CA 94612 With a copy to: Office of the County Counsel 1221 Oak Street, Suite 450 Oakland, CA 94612 if to [PARTY No. ____] Office of the City Clerk __________________________ __________________________ Office of the City Manager/Administrator __________________________ __________________________ Office of the City Attorney __________________________ __________________________ if to [PARTY No._____ ] Office of the City Clerk __________________________ __________________________ Office of the City Manager/Administrator __________________________ __________________________ Office of the City Attorney __________________________ __________________________ 4.8.a Packet Pg. 185 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 -21- ARTICLE 9 SIGNATURE IN WITNESS WHEREOF, the Parties hereto have executed this Joint Powers Agreement establishing the East Bay Community Energy Authority. By: Name: Title: Date: Party: 4.8.a Packet Pg. 186 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 Exhibit A Page 1 EXHIBIT A -LIST OF THE PARTIES (This draft exhibit is based on the assumption that all of the Initial Participants will become Parties. On the Effective Date, this exhibit will be revised to reflect the Parties to this Agreement at that time.)- County of Alameda City of Albany City of Berkeley City of Dublin City of Emeryville City of Fremont City of Hayward City of Livermore City of Oakland City of Piedmont City of San Leandro City of Union City 4.8.a Packet Pg. 187 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A December 1, 2016 Exhibit B Page 1 DRAFT EXHIBIT B -ANNUAL ENERGY USE This Exhibit B is effective as of December 1, 2016. Party kWh (2014) Albany 57,726,000 Berkeley 684,454,000 Dublin 297,219,000 Emeryville 203,591,000 Fremont 1,306,714,000 Hayward 813,048,000 Livermore 498,219,000 Oakland 2,005,389,000 Piedmont 32,768,000 San Leandro 516,830,000 Unincorporated 513,917,000 Union City 356,019,000 Total 7,285,894,000 *Data provided by PG&E 4.8.a Packet Pg. 188 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A DRAFT EXHIBIT C - VOTING SHARES This Exhibit C is effective as of December 1, 2016. Party kWh (2014) Voting Share Section 4.12.2 Albany 57,726,000 .80% Berkeley 684,454,000 9.39% Dublin 297, 219,000 4.08% Emeryville 203,591,000 2.80% Fremont 1,306,714,000 17.93% Hayward 813,048,000 11.16% Livermore 498,219,000 6.83% Oakland 2,005,389,000 27.52% Piedmont 32,768,000 .46% San Leandro 516,830,000 7.09% Unincorporated 513,917,000 7.05% Union City 356,019,000 4.89% Total 7,285,894,000 100% *Data provided by PG&E 4.8.a Packet Pg. 189 At t a c h m e n t : 1 . E a s t B a y C o m m u n i t y E n e r g y A u t h o r i t y J o i n t P o w e r s A g r e e m e n t ( 1 2 6 0 : A p p o i n t m e n t o f C i t y C o u n c i l m e m b e r s t o E B C E A J P A Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Payment Issuance Report and Electronic Funds Transfers Prepared by: Veronica Briggs, Senior Finance Technician EXECUTIVE SUMMARY: The City Council will receive a listing of payments issued from November 1, 2016 - November 30, 2016 totaling $6,895,619.30. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: SUMMARY OF PAYMENTS ISSUED November 1, 2016 through November 30, 2016 Total Number of Payments: 296 Total Amount of Payments: $6,895,619.30 DESCRIPTION: The Payment Issuance Report (see Attachment 1) provides a listing of all payments for the period beginning November 1, 2016 through November 30, 2016. This report is provided in accordance with the policy adopted November 15, 2011 in Resolution 189- 11. The listing of payments has been reviewed in accordance with the policies for processing payments and expenditures. The City’s practice of reporting payments to the City Council after the payments have been made is in compliance with California Government Code Sections 37208 (b) and (c), which allow for an agency to make payments without first being audited by the legislative body, as long as such payments are: 1) conforming to a budget approved by ordinance or resolution of the legislative body; and 2) presented to the legislative body for ratification and approval in the form of an audited comprehensive annual financial report. 4.9 Packet Pg. 190 Page 2 of 2 NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Payment Issuance Report-November 2016 4.9 Packet Pg. 191 Print Date: 12/06/2016 City of Dublin Page 1 of 11 Payment Issuance Report Payments Dated 11/1/2016 through 11/30/2016 Date Issued Payee Amount Description 11/03/2016 NEOPOST 50.00 POSTAGE ACH FEE 11/03/2016 PLEASANTON, CITY OF 77,416.02 TVBID FEES COLLECTED FOR JUL-SEP 2016 Payments Issued 11/3/2016 Total: 77,466.02 11/04/2016 CAL PERS 71,625.49 PERS RETIREMENT PLAN: PE 10/28/16 11/04/2016 EMPLOYMENT DEVELOPMENT DEPT 16,348.93 CA STATE WITHHOLDING: PE 10/28/16 11/04/2016 I C M A 401 PLAN 1,163.35 DEFERRED COMP 401A: PE 10/28/16 11/04/2016 I C M A 457 PLAN 22,989.27 DEFERRED COMP 457: PE 10/28/16 11/04/2016 INTERNAL REVENUE SERVICE 57,058.98 FEDERAL WITHHOLDING: PE 10/28/16 11/04/2016 US BANK - PARS 2,609.21 PARS: PE 10/28/16 11/04/2016 WAGEWORKS, INC. 2,870.97 WAGEWORKS 2016: PE 10/28/16 Payments Issued 11/4/2016 Total: 174,666.20 11/07/2016 4LEAF INC. 168.00 PLANNING LATH INSPECTIONS-SEPT 2016 11/07/2016 ABAG PLAN CORPORATION 355.70 INSURANCE CLAIM EXPENSE 11/07/2016 ABAG PLAN CORPORATION 42.00 INSURANCE CLAIM EXPENSE Vendor Total: 397.70 11/07/2016 ACCELA, INC. 1,860.00 AGENDA MANAGEMENT SOFTWARE TO 5/23/16 1,860.00 AGENDA MANAGEMENT SOFTWARE TO 6/23/16 1,860.00 AGENDA MANAGEMENT SOFTWARE TO 7/23/16 1,860.00 AGENDA MANAGEMENT SOFTWARE TO 8/23/16 1,860.00 AGENDA MANAGEMENT SOFTWARE TO 9/23/16 Check Total: 9,300.00 11/07/2016 ACCOPSA -ALAMEDA COUNTY CHIEFS 500.00 ANNUAL DUES - HOUGHTELLING 11/07/2016 ALAMEDA COUNTY FIRE DEPARTMENT 873,938.86 FIRE SERVICES - SEPT 2016 11/07/2016 ALAMEDA COUNTY TRAINING CENTER 175.00 MICROSOFT EXCEL INTERMEDIATE CLASS-GAMEZ 11/07/2016 ALAMEDA COUNTY TRAINING CENTER 175.00 MICROSOFT EXCEL INTERMEDIATE CLASS-BLANCO Vendor Total: 350.00 11/07/2016 AMADOR VALLEY INDUSTRIES LLC 990.41 REIMBURSE COMMERCIAL RECYCLING EXPENSES 11/07/2016 AMY HIESTAND CONSULTING, LLC 2,861.25 HOUSING CONSULTING SERVICES-SEPT 2016 11/07/2016 AMY'S ENGRAVED SIGNS & AWARDS 120.45 OFFICE SUPPLIES 11/07/2016 ARLEN NESS, INC. 39.98 POLICE MOTORCYCLE MAINTENANCE 11/07/2016 ASGHAR, JAVED 59.11 REFUND REC CLASS 11/07/2016 AT&T - CALNET 3 83.77 SERVICE TO 10/12/16 164.65 SERVICE TO 10/13/16 407.46 SERVICE TO 10/14/16 165.95 SERVICE TO 10/19/16 19.79 SERVICE TO 10/26/16 79.01 SERVICE TO 10/27/16 Check Total: 920.63 11/07/2016 BAY ALARM COMPANY 268.05 ALARM SERVICES 11/1/16 - 2/1/17 11/07/2016 BAY AREA NEWS GROUP 279.84 LEGAL NOTICES-AUG 2016 417.60 LEGAL NOTICES-SEPT 2016 Check Total: 697.44 4.9.a Packet Pg. 192 At t a c h m e n t : 1 . P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ( 1 2 6 1 : P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ) Print Date: 12/06/2016 City of Dublin Page 2 of 11 Payment Issuance Report Payments Dated 11/1/2016 through 11/30/2016 Date Issued Payee Amount Description 11/07/2016 BEDI, ALKA 294.00 REFUND SHANNON CENTER RENTAL DEPOSIT 11/07/2016 BLANKENSHIP, WILLIAM 60.00 DJ FOR AFTERNOON DANCE-SENIOR CENTER 302.40 REC CLASS INSTRUCTOR Check Total: 362.40 11/07/2016 BOITNOTT, MICHAEL 67.12 REIMB DOUGHERTY RD IMPROV PROJ SUPPLIES 11/07/2016 CA MUNICIPAL STATISTICS, INC. 475.00 STATISTICAL INFO FOR CAFR DOCUMENT 11/07/2016 CADENCE SPORTS ACADEMY, LLC 3,462.50 REC CLASS INSTRUCTOR 11/07/2016 CALIFORNIA PEACE OFFICERS ASSN 125.00 CPOA MEMBERSHIP RENEWAL - HOUGHTELLING 11/07/2016 CARDUCCI AND ASSOCIATES INC. 19,458.75 FALLON SPORTS PARK LANDSCAPE ARCHITECTURE 11/07/2016 CENTENO, CAMILLE 16.47 MILEAGE REIMBURSEMENT 11/07/2016 CERTIFIED TOWING 595.00 POLICE EVIDENCE TOWING 11/07/2016 CHABOT, XAVIER 122.00 REFUND REC CLASS 11/07/2016 CHAN, ROSA 349.26 REC CLASS INSTRUCTOR 11/07/2016 CHEN, LIN LIN 310.00 REFUND REC CLASS 11/07/2016 CHIU, DAVID 46.00 REFUND REC CLASS 11/07/2016 CLARK, BILL 12.00 REFUND REC CLASS 11/07/2016 CONNAUGHTON, JUDITH A. 618.00 REC CLASS INSTRUCTOR 11/07/2016 DAVULURI, LAKSHMI 150.00 REFUND REC CLASS 11/07/2016 DEVELOPING MOMENTS PHOTOGRAPHY 600.00 EVENT PHOTOGRAPHY 11/07/2016 DUBLIN UNIFIED SCHOOL DISTRICT 1,330.66 STAGER GYM UTILITIES 8/13/16-10/11/16 11/07/2016 E. MAJDALANI CONSTRUCTION 23,758.00 CONSTRUCTION MANAGEMENT-FALLON SPORTS PARK 11/07/2016 ECOLAB, INC. 281.01 SENIOR CENTER SUPPLIES 11/07/2016 EDGE GYMNASTICS TRAINING 414.40 REC CLASS INSTRUCTOR 11/07/2016 ELLIOTT, ELIZABETH 30.00 REIMBURSE FINGERPRINTING FEE 11/07/2016 ENCLAVE, INC., THE 162,864.00 REFUND OF NEIGHBORHOOD PARK LAND CREDITS 11/07/2016 ENGEO INC 5,220.18 FALLON VILLAGE GHAD CONSULTING SVCS TO 10/23/16 4,529.49 FALLON VILLAGE GHAD CONSULTING SVCS TO 9/25/16 1,409.64 SCHAEFER GHAD CONSULTING SVCS TO 10/23/16 Check Total: 11,159.31 11/07/2016 FALLON, DEBORAH P. 60.00 REC CLASS INSTRUCTOR 11/07/2016 FASTRAK 25.00 REPLENISH FASTRAK SENIOR CENTER VAN 11/07/2016 FEHR & PEERS ASSOCIATES INC. 1,040.00 DOWNTOWN TRAFFIC IMPACT FEE UPDATE 2,226.00 TRANSPORTATION IMPACT FEE NEXUS STUDY Check Total: 3,266.00 11/07/2016 FRANCIS, TAKAKO 30.83 REFUND REC CLASS 11/07/2016 FRANKLIN, RHONDA 48.75 TUITION REIMBURSEMENT 11/07/2016 GAVAGAN BOZZO, TARYN 136.92 REIMB MMANC ANNUAL CONF EXP-GAVAGAN-BOZZO 11/07/2016 GENG, FEI 168.33 REFUND REC CLASS 11/07/2016 GOLDEN STATE FLEET SVCS INC 65.00 POLICE VEHICLE MAINTENANCE 11/07/2016 GU, SHARON 46.00 REFUND REC CLASS 11/07/2016 GUPTA, DIPIKA 152.00 REFUND REC CLASS 11/07/2016 H. T. HARVEY & ASSOCIATES 9,897.96 CONSULTING SVCS-DOUGHERTY RD IMPROVEMENTS 11/07/2016 IGNUTCHUK, MARINA 725.00 REFUND SHANNON CENTER RENTAL DEPOSIT 11/07/2016 KIMLEY-HORN AND ASSOC. INC. 645.20 PLANNING SERVICES- SEPT 2016 11/07/2016 KING, ARTHUR SCOTT 100.80 REC CLASS INSTRUCTOR 11/07/2016 LEEDHAM, KATHERINE 1,000.00 HOLIDAY DANCESCAPE ENTERTAINMENT 11/07/2016 LIVERMORE AUTO GROUP 278.06 POLICE VEHICLE MAINTENANCE 11/07/2016 LUCERO, NORMA 375.00 REFUND SHANNON CENTER RENTAL DEPOSIT 4.9.a Packet Pg. 193 At t a c h m e n t : 1 . P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ( 1 2 6 1 : P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ) Print Date: 12/06/2016 City of Dublin Page 3 of 11 Payment Issuance Report Payments Dated 11/1/2016 through 11/30/2016 Date Issued Payee Amount Description 11/07/2016 LUONG, PETER 76.00 REFUND REC CLASS 11/07/2016 MAKE ME A PRO SPORTS 1,960.20 REC CLASS INSTRUCTOR 11/07/2016 MATRISCOPE ENGINEERING 6,264.85 INSPECTION & TESTING-FALLON SPORTS PARK 11/07/2016 MEYERS NAVE 336.00 LEGAL SERVICES-ASSESSMENT DISTRICTS 11/07/2016 MINUTEMAN PRESS 859.15 BUSINESS GUIDES BROCHURE PRINTING 11/07/2016 NARAGHI, MARJAN 750.00 REFUND SHANNON CENTER RENTAL DEPOSIT 11/07/2016 NEXTEL COMMUNICATIONS 84.78 SERVICE TO 10/23/16 11/07/2016 NOJIMA, WENDY 149.00 REFUND REC CLASS 11/07/2016 NOVANI, LLC. 1,458.00 TRAFFIC WEBPAGE GENERAL SUPPORT 11/07/2016 ONE WORKPLACE L. FERRARI LLC 8,348.66 OFFICE FURNITURE–P&CS 11/07/2016 PAKPOUR CONSULTING GROUP, INC. 1,657.50 PROJECT MANAGEMENT JORDAN RANCH PARK 11,147.50 PROJECT MANAGEMENT FALLON SPORTS PARK PH 2 Check Total: 12,805.00 11/07/2016 PANTHEON FLOOR SOLUTIONS INC 4,851.00 TILE FOR SHANNON CENTER BRIDGE 11/07/2016 PG&E 11,022.39 SERVICE TO 10/13/16 9,836.76 SERVICE TO 10/14/16 19.05 SERVICE TO 10/28/16 714.11 SERVICE TO 10/30/16 Check Total: 21,592.31 11/07/2016 PGADESIGN INC. 7,227.16 LANDSCAPE ARCHITECTURE SVCS-SUBAREA 3 PARK 11/07/2016 PHOENIX GROUP INFO SYS. 309.15 PARKING CITATION PROCESSING-SEPT 2016 11/07/2016 POSITIVE PROMOTIONS INC 374.40 POLICE PROMOTIONAL ITEMS 11/07/2016 QUINTO, JENNY 144.00 REFUND REC CLASS 11/07/2016 RAYNE OF SAN JOSE 144.65 WATER SOFTENER SERVICES F/S #16 OCT 2016 163.80 WATER SOFTENER SERVICES F/S #17 OCT 2016 121.80 WATER SOFTENER SERVICES F/S #18 OCT 2016 Check Total: 430.25 11/07/2016 REINKE, DEBORAH 750.00 REFUND SHANNON CENTER RENTAL DEPOSIT 11/07/2016 RODRIGUEZ, ANDREAS 47.00 REFUND PICNIC FEE 11/07/2016 S & C ENGINEERS, INC. 58,806.74 CONSTRUCTION ADMIN-DOUGHERTY RD IMPROV PROJ 11/07/2016 SANGALANG, YOSHIE 149.00 REFUND REC CLASS 11/07/2016 SAXENA, NEERU 10.00 REFUND REC CLASS 11/07/2016 SHREEVE, GREGORY 9.61 REIMB INT'L CODE COUNCIL CONFERENCE EXPENSE 11/07/2016 SINGH, DAVINDER 278.00 REFUND SENIOR CENTER RENTAL DEPOSIT 11/07/2016 STONERIDGE CHRYSLER JEEP DODGE 2,575.36 POLICE VEHICLE MAINTENANCE 11/07/2016 STRONG, ROSA 750.00 REFUND SHANNON CENTER RENTAL DEPOSIT 11/07/2016 STUDIO BLUE REPROGRAPHICS 107.08 PLANS & SPECS PRINTING-SEAN DIAMOND PARK 11/07/2016 SUMMIT FINANCIAL GROUP, LLC 250.00 REFUND CIVIC CENTER DEPOSIT 11/07/2016 SURF TO SNOW ENVIRONMENTAL 447.50 BUSINESS STORMWATER INSPECTIONS 11/07/2016 TAGHAVI, FARAHNAZ 180.00 REFUND REC CLASS 11/07/2016 TRANSFORM 14.71 SAFE ROUTES TO SCHOOL HELMET GIVEAWAY 11/07/2016 TREASURER ALAMEDA COUNTY 2,192.50 PARKING CITATIONS COLLECTED-SEPT 2016 11/07/2016 TREASURER ALAMEDA COUNTY 20,907.05 TRAFFIC SIGNAL/ STREET LIGHT MAINT- SEPT 2016 11/07/2016 UNHAVANE, VIVEK 500.00 REFUND SENIOR CENTER RENTAL DEPOSIT 11/07/2016 VALENTIN, M. 297.00 REC CLASS INSTRUCTOR 11/07/2016 VERIZON WIRELESS 266.07 BUILDING & PLANNING CELLPHONES TO 10/10/16 219.20 IT CELLPHONE SERVICES TO 11/10/16 38.01 WIRELESS SERVICE FOR PARKS IPAD TO 10/10/16 4.9.a Packet Pg. 194 At t a c h m e n t : 1 . P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ( 1 2 6 1 : P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ) Print Date: 12/06/2016 City of Dublin Page 4 of 11 Payment Issuance Report Payments Dated 11/1/2016 through 11/30/2016 Date Issued Payee Amount Description Check Total: 523.28 11/07/2016 WEISS, ROBIN S. 651.00 REC CLASS INSTRUCTOR 11/07/2016 YORK, CHRISTOPHER 302.40 REC CLASS INSTRUCTOR Payments Issued 11/7/2016 Total: 1,292,301.75 11/09/2016 DSRSD 15,286.83 SERVICE TO 10/31/2016 11/09/2016 U.S. BANK CORPORATE PMT SYSTEM 257.58 ALAMEDA COUNTY RECORDS REQUEST FEES 2.50 ALAMEDA COUNTY TAC MEETING EXPENSE 700.00 BUDGET AWARD APPLICATION FEES 150.00 CERTIFIED ACCESS INSTITUTE DUES RECINOS-SERNA 3.00 CLIPPER CARD ADMIN FEE 244.55 COMPUTER ACCESSORIES 4,514.69 CREEK CLEAN-UP, WALK & ROLL SCHOOL SUPPLIES 72.62 CREEK CLEAN-UP SUPPLIES 1,688.00 EMPLOYMENT ADS-SENIOR CIVIL ENGINEER 1,205.97 FARMERS' MARKET & SPLATTER FESTIVAL SUPPLIES 1,102.59 HAZMAT BUSINESS PLAN FEES-SHANNON WATER 552.08 HERITAGE CENTER & MUSEUM SUPPLIES 48.32 HOUSING SUPPLIES 227.30 ICMA CONFERENCE EXPENSE-L.SMITH 1,738.49 ICSC CONF & 3CMA CONF EXPENSES-TAYLOR 512.16 ICSC CONF EXPENSES & MEMBERSHIP-STEFFEN 1,113.50 INT'L PUBLIC MGMT ASSN HR CONF EXP-CARTER 395.00 LEARNING RESOURCES MEMBERSHIP DUES-P&CS 336.75 CITY MUSIC LICENSE RENEWAL 1,820.93 NEW LAW CONFERENCE REG-SOTO, SOLORZANO 804.99 ONLINE MARKETING COURSES-HATZIKOKOLAKIS 181.38 OPEN CITY HALL POST CARD PRINTING 96.22 P&CS TEAM MEETING EXPENSE 498.16 POLICE EQUIPMENT 29.98 POLICE MEETING SUPPLIES 326.76 POLICE SUPPLIES 47.05 POLICE SUPPLIES 325.92 POLICE SUPPLIES 635.53 PRESCHOOL SUPPLIES 1,821.15 RECREATION EQUIPMENT 200.57 RECREATION SUPPLIES 607.46 SAFETY & WELLNESS WEEK SUPPLIES 3,055.26 SPLATTER FESTIVAL SUPPLIES 5,770.85 TRI-VALLEY CITIES COUNCIL DINNER EXPENSE 400.56 URBAN LAND INSTITUE MEMBERSHIP-BAKER 44.90 VOLUNTEER MEETING SUPPLIES 1,457.14 WALK & ROLL TO SCHOOL EVENT SUPPLIES 4.9.a Packet Pg. 195 At t a c h m e n t : 1 . P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ( 1 2 6 1 : P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ) Print Date: 12/06/2016 City of Dublin Page 5 of 11 Payment Issuance Report Payments Dated 11/1/2016 through 11/30/2016 Date Issued Payee Amount Description Check Total: 32,989.91 11/09/2016 UNUM LIFE INS CO OF AMERICA 11,381.27 LIFE AND AD&D PREMIUM - NOVEMBER 2016 Payments Issued 11/9/2016 Total: 59,658.01 11/14/2016 4LEAF INC. 56.00 PLANNING LATH INSPECTIONS-OCT 2016 11/14/2016 ALBANY, CITY OF 100.00 ALCO CITY MANAGERS ASSOC MTG- FOSS & SMITH 11/14/2016 ARBOR RESOURCES 2,380.00 PLANNING SERVICES - OCT 2016 11/14/2016 ARORA, AKSHAY 33,035.80 REC CLASS INSTRUCTOR 11/14/2016 AT&T - CALNET 3 77.94 SERVICE TO 10/27/16 11/14/2016 AT&T MOBILITY 215.66 PUBLIC WORKS CELLPHONES TO 10/7/16 11/14/2016 BANNER BANK 48,414.45 RETENTION DEPOSIT-FALLON SPORTS PARK PROJ 11/14/2016 BATTAGLIA, MARTHA 48.75 EDUCATION REIMBURSEMENT 62.75 REIMB AMERICAN PLANNING ASSN CONF EXP-BAKER Check Total: 111.50 11/14/2016 BLANKENSHIP, WILLIAM 57.00 SENIOR CENTER DANCE DJ SERVICES 11/14/2016 CAPITAL ONE COMMERCIAL 367.91 SENIOR CENTER SUPPLIES 11/14/2016 CASTRO VALLEY PERFORMING ARTS 514.80 REC CLASS INSTRUCTOR 11/14/2016 CHATMAN, LIDA 272.00 REFUND REC CLASS 11/14/2016 CHINN, AVA YEE 648.00 REC CLASS INSTRUCTOR 11/14/2016 CITADEL ROOFING & SOLAR 150.00 BUILDING PERMIT REFUND 11/14/2016 COMMUNICATION ACADEMY 4,419.00 REC CLASS INSTRUCTOR 11/14/2016 CPRS DISTRICT III 60.00 RECREATION CONFERENCE REG-3 ATTENDEES 11/14/2016 CROSSPOINT CHURCH OF 116.15 REFUND SENIOR CENTER RENTAL DEPOSIT 383.85 REFUND SENIOR CENTER RENTAL DEPOSIT Check Total: 500.00 11/14/2016 DEERE & COMPANY 114,136.68 PARK MAINTENANCE EQUIPMENT 11/14/2016 DUBLIN CHAMBER OF COMMERCE 924.00 ANNUAL MEMBERSHIP FY16-17 11/14/2016 DUBLIN SAN RAMON SERVICES 2,035.00 PLAN REVIEW FEES-PS COMPLEX/POLICE SVCS 11/14/2016 FEDEX 388.15 EXPRESS SHIPPING 11/14/2016 HEINITZ, JOHN 225.00 PARKS STAFF TRAINING 11/14/2016 INTERNATIONAL CODE COUNCIL INC 55.00 INT'L CODE COUNCIL DUES-SHREEVE 11/14/2016 INT'L ASSN OF ELECTRICAL INSP 23.00 ELECTRICAL CODE PUBLICATIONS 11/14/2016 IRON MOUNTAIN 161.71 ACAP RECORDS STORAGE- NOV 2016 11/14/2016 JORDAN & ASSOCIATES, INC. 1,680.00 FEDERAL LEGISLATIVE SERVICES-OCT 2016 11/14/2016 LANGUAGE LINE SERVICES 9.50 LANGUAGE LINE SERVICES - OCT 2016 11/14/2016 LANLOGIC INC. 92.50 AQUATIC COMPLEX FIBER FEASIBILITY & INSTALL 21,892.08 DELL SECURITY APPLIANCE UPGRADE 1,480.00 DOWNTOWN WI-FI PROJECT MANAGEMENT 740.00 NETWORK ENGINEERING & SUPPORT SERVICES 2,200.00 SERVER NETWORK MONITORING SERVICES Check Total: 26,404.58 11/14/2016 MANAGEMENT PARTNERS INC. 727.00 EXECUTIVE COACHING SERVICES 11/14/2016 NOVANI, LLC. 3,000.00 TRAFFIC WEBPAGE GENERAL SUPPORT Q3 2016 11/14/2016 OKEKE, HUMPHREY 750.00 REFUND SHANNON CENTER RENTAL DEPOSIT 11/14/2016 ONE WORKPLACE L. FERRARI LLC 214.93 DESK PANEL-WETHERFORD 2,886.77 OFFICE FURNITURE-MILLION Check Total: 3,101.70 11/14/2016 PALEY, ROBERT 276.43 REIMB AMERICAN PLANNING ASSN CONF EXPENSE 11/14/2016 PG&E 497.57 SERVICE TO 10/24/16 4.9.a Packet Pg. 196 At t a c h m e n t : 1 . P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ( 1 2 6 1 : P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ) Print Date: 12/06/2016 City of Dublin Page 6 of 11 Payment Issuance Report Payments Dated 11/1/2016 through 11/30/2016 Date Issued Payee Amount Description 9,227.44 SERVICE TO 10/25/16 285.81 SERVICE TO 10/27/16 162.29 SERVICE TO 10/29/16 2,908.00 SERVICE TO 10/30/16 11,701.31 SERVICE TO 10/31/16 Check Total: 24,782.42 11/14/2016 RINCON CONSULTANTS, INC. 1,773.95 PLANNING SERVICES-SEPT 2016 11/14/2016 ROMERO, MANUEL 150.00 SENIOR CENTER ENTERTAINMENTSERVICES 11/14/2016 SHUMS CODA ASSOCIATES INC 1,320.00 INSPECTIONS & PLAN CHECK SERVICES 11/14/2016 SIU, HENRY 72.55 REIMBURSE SHANNON CENTER SUPPLIES 11/14/2016 STAPLES BUSINESS ADVANTAGE 4,916.48 OFFICE SUPPLIES-OCT 2016 11/14/2016 TAYLOR, LORI 105.82 REIMB 3CMA ANNUAL CONFERENCE EXP-TAYLOR 34.07 REIMB ICSC WESTERN CONFERENCE EXP-TAYLOR Check Total: 139.89 11/14/2016 TREASURER ALAMEDA COUNTY 9,088.97 FUEL - SEPT 2016 11/14/2016 VALLEYCARE OCCUPATIONAL HEALTH 60.00 PRE-EMPLOYMENT MEDICAL SCREENING 11/14/2016 VERGARA, IXEL 120.00 REFUND REC CLASS 11/14/2016 VERIZON WIRELESS 35.75 CODE ENFORCEMENT CELLPHONES TO 10/14/16 11/14/2016 WESTERN PACIFIC SIGNAL LLC 2,275.23 GPS ANTENNA FOR TRAFFIC SIGNAL CONTROLLER 11/14/2016 YOUNG REMBRANDTS 227.70 REC CLASS INSTRUCTOR Payments Issued 11/14/2016 Total: 290,240.75 11/18/2016 CAL PERS 72,433.42 PERS RETIREMENT PLAN: PE 11/11/16 11/18/2016 EMPLOYMENT DEVELOPMENT DEPT 16,379.96 CA STATE WITHHOLDING: PE 11/11/16 11/18/2016 I C M A 401 PLAN 1,163.35 DEFERRED COMP 401A: PE 11/11/16 11/18/2016 I C M A 457 PLAN 23,679.80 DEFERRED COMP 457: PE 11/11/16 11/18/2016 INTERNAL REVENUE SERVICE 58,285.71 FEDERAL WITHHOLDING: PE 11/11/16 11/18/2016 US BANK - PARS 2,562.06 PARS: PE 11/11/16 11/18/2016 WAGEWORKS, INC. 2,870.97 WAGEWORKS 2016: PE 11/11/16 Payments Issued 11/18/2016 Total: 177,375.27 11/21/2016 4 PAWS GOOSE CONTROL, INC 1,000.00 GEESE CONTROL SERVICES-OCT 2016 11/21/2016 4LEAF INC. 139,524.00 BUILDING INSPECTION & PLAN CHECK SERVICES 6,016.00 INSPECTION SERVICES Check Total: 145,540.00 11/21/2016 ACCELA, INC. 3,720.00 AGENDA MANAGEMENT SOFTWARE 9/24/16-11/23/16 11/21/2016 ADVANCED INTEGRATED PEST 820.00 PEST CONTROL SERVICES-OCT 2016 11/21/2016 ALL CITY MANAGEMENT SVCS INC 7,428.80 CROSSING GUARD SERVICES 9/25/16-10/8/16 7,907.04 CROSSING GUARD SERVICES 10/9/16-10/22/16 Check Total: 15,335.84 11/21/2016 AMP PRINTING, INC. 246.42 BUSINESS CARDS 11/21/2016 ARAMARK UNIFORM SVC LOCKBOX 285.86 MAT SERVICE-OCT 2016 11/21/2016 AT&T - CALNET 3 43.12 SERVICE TO 11/6/16 11/21/2016 BALLARD, MITCH 500.00 SOUND SERVICES FOR TREE LIGHTING CEREMONY 11/21/2016 BAY AREA NEWS GROUP 675.58 LEGAL NOTICES - SEPT 2016 11/21/2016 BROWN, BRAD 751.17 PRINTING OF WIFI WINDOW CLINGS 11/21/2016 CACEO 125.00 CODE ENFORCMENT CERTIFICATE RENEWAL-BAXLEY 4.9.a Packet Pg. 197 At t a c h m e n t : 1 . P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ( 1 2 6 1 : P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ) Print Date: 12/06/2016 City of Dublin Page 7 of 11 Payment Issuance Report Payments Dated 11/1/2016 through 11/30/2016 Date Issued Payee Amount Description 11/21/2016 CASTRO VALLEY PERFORMING ARTS 356.40 REC CLAS SINSTRUCTOR 792.00 REC CLASS INSTRUCTOR Check Total: 1,148.40 11/21/2016 CENTRAL VALLEY TOXICOLOGY 1,225.00 LAB TESTING SERVICES - OCT 2016 11/21/2016 CINTAS CORPORATION NO.3 452.00 CARPET CLEANING-CIVIC CENTER 1,728.00 CARPET CLEANING-LIBRARY 358.00 CARPET CLEANING-SENIOR CENTER 761.00 CARPET CLEANING-SHANNON CENTER Check Total: 3,299.00 11/21/2016 COMCAST 835.79 CABLE & INTERNET SERVICES TO 12/10/16 11/21/2016 COMMUNICATION STRATEGIES 1,901.25 FIBER DISCOVERY & DOCUMENTATION SERVICES 11/21/2016 CONSOLIDATED ENGINEERING 2,908.50 CONSTRUCTION MGMT TASSAJARA RD OVERLAY PROJ 4,704.00 CORP YARD RE-PAVING PROJECT Check Total: 7,612.50 11/21/2016 CONTRACT SWEEPING SERVICES 10,197.98 STREET SWEEPING SERVICES-OCT 2016 11/21/2016 CRONIN, MICHELE 20.00 REIMB NAT'L REC & PARK ASSN CONF EXP-CRONIN 46.15 REIMB WORLD WATERPARK ASSN CONF EXP-CRONIN Check Total: 66.15 11/21/2016 DENEVI DIGITAL SYSTEMS 325.68 REPLACE PD INTERVIEW ROOM CAMERA 11/21/2016 ENTERPRISE RENT A CAR 1,566.00 VEHICLE RENTAL-SPECIAL INVESTIGATIONS 11/21/2016 EVERPRO KIDS 867.00 REC CLASS INSTRUCTOR 11/21/2016 EVERYTHING GROWS INTERIOR 135.00 PLANT SERVICE-NOV 2016 11/21/2016 GEORGE, TRICIA LYNN 2,513.00 REPAIRS TO SHANNON CENTER MURAL 11/21/2016 GPS INTERNATIONAL TECHNOLOGIES 480.00 GPS TRACKER ANNUAL SERVICE FEE 11/21/2016 IMAGEX 372.30 SIGNS FOR HARVEST FAIR 11/21/2016 INDEPENDENT, THE 1,350.00 MARKETING AD NEW AMERICAN BACKYARD 11/21/2016 KIMLEY-HORN AND ASSOC. 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FERRARI LLC 2,040.00 WORKSPACE PLANNING & DESIGN PS COMPLEX 11/21/2016 PACHECO BROTHERS GARDENING INC 3,615.00 ASSESSMENT DISTRICTS LANDSCAPING SVC-NOV 2016 11/21/2016 PG&E 189.05 SERVICE TO 11/13/16 11/21/2016 RAYNE OF SAN JOSE 144.65 WATER SOFTENER SERVICES F/S #16 NOV 2016 163.80 WATER SOFTENER SERVICES F/S #17 NOV 2016 121.80 WATER SOFTENER SERVICES F/S #18 NOV 2016 Check Total: 430.25 11/21/2016 ROBERT A. BOTHMAN, INC. 920,330.46 FALLON SPORTS PARK CONSTRUCTION 11/21/2016 RODEMS, JAMES 313.96 REIMB NAT'L REC & PARK ASSN CONF EXPENSE 4.9.a Packet Pg. 198 At t a c h m e n t : 1 . P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ( 1 2 6 1 : P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ) Print Date: 12/06/2016 City of Dublin Page 8 of 11 Payment Issuance Report Payments Dated 11/1/2016 through 11/30/2016 Date Issued Payee Amount Description 11/21/2016 S & C ENGINEERS, INC. 87,395.96 CONSTRUCTION ADMIN-DOUGHERTY RD PROJECT 11/21/2016 SAN FRANCISCO CHRONICLE-A/R 1,859.00 MARKETING AD NEW AMERICAN BACKYARD 11/21/2016 SAN FRANCISCO ELEVATOR SVC INC 300.00 ELEVATOR SERVICE & IMPROVEMENTS 11/21/2016 SANDHOLM, DAMIAN 38.00 REIMB WORLD WATERPARK ASSN CONF EXPENSE 11/21/2016 SELECT IMAGING 61.88 EMPLOYEE NAME BADGES-CRONIN, RODEMS 751.45 PRINTING SVCS-HOW TO START A BUSINESS GUIDES Check Total: 813.33 11/21/2016 SF ART CONSERVATION 9,576.00 EMERALD GLEN FOUNTAIN ART REPAIRS 11/21/2016 STEFFEN, ERIN 48.75 EDUCATION REIMBURSEMENT 130.14 MILEAGE REIMBURSEMENT-OCT 2016 Check Total: 178.89 11/21/2016 STUDIO BLUE REPROGRAPHICS 3,126.34 CDS FOR PLAN REVIEW-PUBLIC SAFETY COMPLEX 289.39 CDS FOR PLAN REVIEW-PUBLIC SAFETY COMPLEX 72.41 PRINTING OF SPECS-PUBLIC SAFETY COMPLEX Check Total: 3,488.14 11/21/2016 SWATT|MIERS ARCHITECTS 2,850.00 DESIGN SVCS-COUNCIL CHAMBERS RENOVATION 11/21/2016 SWINERTON MANAGEMENT 1,240.00 CONSTRUCTION INSPECTION AMADOR PLAZA RD 11/21/2016 TRB AND ASSOCIATES, INC. 3,180.00 INSPECTION & PLAN CHECK SERVICES 11/21/2016 TREASURER ALAMEDA COUNTY 393.05 FINGERPRINT SERVICES - OCT 2016 11/21/2016 TRI-SIGNAL INTEGRATION INC 126.00 QUARTERLY FIRE ALARM TESTING-FIRE STATIONS 323.75 QUARTERLY FIRE ALARM TESTING-LIBRARY Check Total: 449.75 11/21/2016 TRI-VALLEY JANITORIAL INC. 107.13 EXTRA JANITORIAL SERVICES-HERITAGE PARK 150.88 EXTRA JANITORIAL SERVICES-SENIOR CENTER 1,220.33 EXTRA JANITORIAL SERVICES-SHANNON CENTER 390.52 EXTRA JANITORIAL-CIVIC CENTER 821.92 JANITORIAL SUPPLIES-CIVIC CENTER 69.81 JANITORIAL SUPPLIES-CORP YARD 81.88 JANITORIAL SUPPLIES-HERITAGE PARK 961.85 JANITORIAL SUPPLIES-LIBRARY 238.47 JANITORIAL SUPPLIES-SENIOR CENTER 185.71 JANITORIAL SUPPLIES-SENIOR CENTER 719.12 JANITORIAL SUPPLIES-SHANNON CENTER Check Total: 4,947.62 11/21/2016 UNITED SITE SERVICES OF CA INC 601.31 DISPOSAL SERVICES-NOV 2016 11/21/2016 WC3-WEST COAST CODE CONSULTANT 10,200.00 INSPECTION & PLAN CHECK SERVICES 11/21/2016 WETHERFORD, HAZEL 48.75 EDUCATION REIMBURSEMENT 52.81 MILEAGE REIMBURSEMENT-OCT 2016 Check Total: 101.56 Payments Issued 11/21/2016 Total: 1,267,869.79 11/22/2016 U.S. POSTAL SERVICE 3,973.12 POSTAGE FOR DUBLINRECGUIDE.COM POSTCARDS Payments Issued 11/22/2016 Total: 3,973.12 11/23/2016 DSRSD 5,247.18 SERVICE TO 11/14/2016 4.9.a Packet Pg. 199 At t a c h m e n t : 1 . P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ( 1 2 6 1 : P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ) Print Date: 12/06/2016 City of Dublin Page 9 of 11 Payment Issuance Report Payments Dated 11/1/2016 through 11/30/2016 Date Issued Payee Amount Description Payments Issued 11/23/2016 Total: 5,247.18 11/29/2016 A & E EMAAR COMPANY 55,661.48 LIBRARY TENANT IMPROVEMENTS 11/29/2016 ACCELA, INC. 13,392.00 AGENDA MANAGEMENT SOFTWARE TO 6/30/17 11/29/2016 ALAMEDA COUNTY FIRE DEPARTMENT 1,066,079.92 FIRE SERVICES NOV 2016 11/29/2016 ALAMEDA COUNTY TRAINING CENTER 175.00 EMPLOYEE TRAINING-MURTAUGH 11/29/2016 AMY HIESTAND CONSULTING, LLC 5,013.75 HOUSING CONSULTING SERVICES OCT 2016 11/29/2016 AMY'S ENGRAVED SIGNS & AWARDS 27.38 EMPLOYEE NAMEPLATE-SUCGANG 11/29/2016 ARAMARK UNIFORM SVC LOCKBOX 38.72 MAT SERVICE-CIVIC CENTER 28.00 MAT SERVICE-CORP YARD 37.03 MAT SERVICE-SENIOR CENTER 39.18 MAT SERVICE-SHANNON CENTER Check Total: 142.93 11/29/2016 ASSOCIATED ENGINEERING 25,600.00 ENGINEERING SERVICES TO 9/2/16 11/29/2016 AT&T - CALNET 3 959.23 SERVICE TO 11/12/16 64.90 SERVICE TO 11/14/16 Check Total: 1,024.13 11/29/2016 AT&T MOBILITY 215.26 SERVICE TO 11/7/16 11/29/2016 BARTEL ASSOCIATES, LLC 2,576.00 DRFA OPEB VALUATION SEPT 2016 11/29/2016 BAY AREA NEWS GROUP 275.04 LEGAL NOTICES-OCT 2016 11/29/2016 BELLECCI & ASSOCIATES, INC. 12,454.20 DUBLIN BLVD WIDENING DESIGN PROJ TO 10/25/16 11/29/2016 C. OVERAA & CO. 1,563,232.15 AQUATIC COMPLEX CONSTRUCTION SERVICES 11/29/2016 CALATLANTIC HOMES 2,499.02 REFUND DEVELOPER DEPOSIT 11/29/2016 CARDUCCI AND ASSOCIATES INC. 14,553.56 FALLON SPORTS PARK LANDSCAPE ARCHITECTURE 11/29/2016 CDW GOVERNMENT INC 53.22 COMPUTER EQUIPMENT 11/29/2016 CERTIFIED TIRE & SERVICE CNTRS 99.79 SENIOR CENTER VAN INSPECTION SERVICES 11/29/2016 CHANDLER ASSET MANAGEMENT 9,455.85 INVESTMENT CONSULTING SERVICES - OCT 2016 11/29/2016 COGENT COMMUNICATIONS, INC 2,219.00 CIVIC CENTER INTERNET - NOV 2016 11/29/2016 COLOR NEW CO. 2,606.30 RETENTION RELEASE-STREET LIGHT POLE PAINTING 11/29/2016 CREATIVE BUSINESS CONCEPTS 31.81 OFFICE SUPPLIES 11/29/2016 CSG CONSULTANTS INC 25,938.00 ENGINEERING SERVICES-AUG 2016 19,024.00 ENGINEERING SERVICES-JUL 2016 Check Total: 44,962.00 11/29/2016 DEPARTMENT OF JUSTICE 384.00 FINGERPRINTING SERVICES - OCT 2016 11/29/2016 DUBLIN UNIFIED SCHOOL DISTRICT 21.17 STAGER GYM UTILTIIES 8/2/16-8/31/16 11/29/2016 DUNBAR ARMORED INC 150.02 ARMORED CAR SERVICE-NOV 2016 11/29/2016 DUTCHOVER & ASSOCIATES 5,538.75 ENGINEERING SERVICES-SEPT 2016 2,810.00 PLANNING SERVICES -OCT 2016 3,511.25 PLANNING SERVICES -SEPT 2016 Check Total: 11,860.00 11/29/2016 ELECTRICBABY, INC. 665.00 HOUSING CONSULTING SERVICES-OCT 2016 11/29/2016 ELEGANT OCCASIONS SERVICES 12,055.68 EMPLOYEE RECOGNITION EVENT CATERING 11/29/2016 ENVIRONMENTAL FORESIGHT INC 420.45 SEAN DIAMOND PARK DESIGN SERVICES 11/29/2016 GREEN, JILLIAN 554.40 REC CLASS INSTRUCTOR 11/29/2016 HAAG, JERRY P 1,690.47 PLANNING SERVICES - AUG 2016 11/29/2016 HDL COREN & CONE 1,583.59 PROPERTY TAX CONSULTING OCT- DEC 2016 11/29/2016 HOLMES, SHEILA M. 325.20 REC CLASS INSTRUCTOR 11/29/2016 HUDSON, ANNA 9.07 MILEAGE REIMBURSEMENT 4.9.a Packet Pg. 200 At t a c h m e n t : 1 . P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ( 1 2 6 1 : P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ) Print Date: 12/06/2016 City of Dublin Page 10 of 11 Payment Issuance Report Payments Dated 11/1/2016 through 11/30/2016 Date Issued Payee Amount Description 11/29/2016 JOCHNER, RICH 44.82 MILEAGE REIMBURSEMENT 11/29/2016 KAPADIA, MARIA 441.00 REC CLASS INSTRUCTOR 11/29/2016 KB HOMES NORTHERN CA 5,236.91 REFUND DEVELOPER DEPOSIT 11/29/2016 KINDERMUSIK W/ MS LINDSAY & 2,100.00 REC CLASS INSTRUCTOR 11/29/2016 KLUBER ASSOCIATES, INC 145.00 PLANNING SERVICES - OCT 2016 11/29/2016 LAI & ASSOCIATES 765.00 GEOTECHNICAL SVCS-PS COMPLEX-OCT 2016 20,016.25 GEOTECHNICAL SVCS-FALLON SPORTS PARK-OCT 2016 4,010.13 GEOTECHNICAL SVCS-JORDAN RANCH PARK-OCT 2016 1,721.25 GEOTECHNICAL SVCS-SEAN DIAMOND PARK-OCT 2016 Check Total: 26,512.63 11/29/2016 LOEWKE PLANNING ASSOCIATES 10,185.00 PLANNING SERVICES-OCT 2016 11/29/2016 MCE CORPORATION 355,862.62 BUILDING MAINTENANCE-OCT 2016 11/29/2016 MCLANE, TEGAN 100.06 MILEAGE REIMBURSEMENT 11/29/2016 MECHANICS BANK 82,251.38 RETENTION DEPOSIT-AQUATIC COMPLEX PROJECT 11/29/2016 MEIN, STEPHANIE 17.01 MILEAGE REIMBURSEMENT 109.99 REIMBURSE BREAKFAST WITH SANTA SUPPLIES Check Total: 127.00 11/29/2016 MEYERS NAVE 387.00 LEGAL SERVICES ASSESSMENT DISTRICTS 11/29/2016 M-GROUP 13,107.50 PLANNING SERVICES-OCT 2016 11/29/2016 MGT OF AMERICA INC 1,150.00 CONSULTING SVCS STATE MANDATED COSTS 11/29/2016 MISRA, VAISHNAVI 567.00 REC CLASS INSTRUCTOR 11/29/2016 NOVANI, LLC. 3,000.00 TRAFFIC WEBPAGE GENERAL SUPPORT 11/29/2016 PACIFIC CHESS ACADEMY 250.00 REFUND CIVIC CENTER RENTAL DEPOSIT 11/29/2016 PAKPOUR CONSULTING GROUP, INC. 6,505.02 EASTERN DUBLIN TRAFFIC IMPACT FEE UPDATE 15,929.94 ENGINEERING SERVICES-SEPT 2016 6,045.00 PROJECT MGMT JORDAN RANCH PARK-OCT 2016 8,125.00 PROJECT MGMT FALLON SPORTS PARK-OCT 2016 Check Total: 36,604.96 11/29/2016 PEELLE TECHNOLOGIES INC 445.39 DOCUMENT PREPARATION & IMAGING SVCS 11/29/2016 PGADESIGN INC. 1,350.00 LANDSCAPE ARCHITECTURE SVCS-SUBAREA 3 PARK 11/29/2016 PUBLIC BENEFIT TECHNOLOGY 390.00 CITY COUNCIL MEETING VIDEO SERVICES-SEPT 2016 11/29/2016 QUENCH USA, INC. 89.79 WATER FILTRATION SYSTEM-CIVIC CENTER 11/29/2016 RRM DESIGN GROUP, A CA CORP 5,616.40 DUBLIN SPORTS GROUNDS ARCHITECTURAL SVCS 4,138.75 PLANNING SERVICES-OCT 2016 10,646.25 PLANNING SERVICES-SEPT 2016 Check Total: 20,401.40 11/29/2016 SAN RAMON, CITY OF 37,040.71 DRFA WORKERS COMP & MEDICAL BENEFITS Q3 11/29/2016 SELECT IMAGING 47.73 NAME BADGE-MAYOR HAUBERT 11/29/2016 SHAMROCK OFFICE SOLUTIONS INC 2,497.38 COPIES 7/22/16-11/6/16 11/29/2016 SIMPLER SYSTEMS, INC 1,500.00 SOFTWARE LICENSING - NOV 2016 11/29/2016 SNG & ASSOCIATES INC. 28,970.00 ENGINEERING SERVICES - DEC 2015 20,306.50 ENGINEERING SERVICES - MAR 2016 Check Total: 49,276.50 11/29/2016 TELEPACIFIC COMMUNICATIONS 1,996.69 SERVICE TO 11/9/16 11/29/2016 TRI-VALLEY COMMUNITY TV 1,410.26 AUDIO & MIC REPAIRS-COUNCIL CHAMBERS 379.64 TELEVISE CITY COUNCIL MEETINGS- JUL 2016 Check Total: 1,789.90 11/29/2016 TRI-VALLEY JANITORIAL INC. 14,599.00 JANITORIAL SERVICES-NOV 2016 4.9.a Packet Pg. 201 At t a c h m e n t : 1 . P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ( 1 2 6 1 : P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ) Print Date: 12/06/2016 City of Dublin Page 11 of 11 Payment Issuance Report Payments Dated 11/1/2016 through 11/30/2016 Date Issued Payee Amount Description 159.64 JANITORIAL SUPPLIES-CIVIC CENTER 36.96 JANITORIAL SUPPLIES-HERITAGE PARK & MUSEUM 690.95 JANITORIAL SUPPLIES-LIBRARY 81.88 JANITORIAL SUPPLIES-SENIOR CENTER 447.47 JANITORIAL SUPPLIES-SHANNNON CENTER Check Total: 16,015.90 11/29/2016 TYCO INTEGRATED SECURITY LLC 1,330.51 FIRE ALARM MONITORING-CIVIC CTR 12/01/16 677.96 FIRE ALARM MONITORING-PS COMPLEX 12/01/16 Check Total: 2,008.47 11/29/2016 VERIZON WIRELESS 218.63 SERVICE TO 11/10/16 11/29/2016 ZUMWALT ENGINEERING GROUP 21,611.00 ENGINEERING SERVICES - SEPT 2016 Payments Issued 11/29/2016 Total: 3,546,821.21 Grand Total for Payments Dated 11/1/2016 through 11/30/2016: 6,895,619.30 Total Number of Payments Issued: 296 4.9.a Packet Pg. 202 At t a c h m e n t : 1 . P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ( 1 2 6 1 : P a y m e n t I s s u a n c e R e p o r t - N o v e m b e r 2 0 1 6 ) Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: City of Dublin Legislative Platform 2017 Prepared by: Hazel L. Wetherford, Assistant to the City Manager EXECUTIVE SUMMARY: The City Council will consider approving a Legislative Platform for 2017 for the City of Dublin. The approval of the Platform would guide the City's response to pending and possible legislation that affect the Dublin community. STAFF RECOMMENDATION: Adopt the Resolution Approving the 2017 City of Dublin Legislative Platform. FINANCIAL IMPACT: None. DESCRIPTION: On June 16, 2015, the City Council adopted Resolution No. 102-15 approving a Legislative Platform that includes the goals, strategies and priorities for organizing the City’s legislative interests. The proposed Platform (Attachment 2) identifies the fundamental legislative issues deemed important to the City, and upon City Council approval, will allow Staff to respond to the rapidly changing nature of legislative items efficiently and without delay. The Legislative Platform is annually adopted for each legislative year. The draft Legislative Platform states that the City values its ability and authority to exercise local control and to protect and enhance the quality of life for Dublin residents. To that end, the City’s primary legislative focus is to protect local government authority and promote stable revenue for local governments to plan for future growth and needed public facilities and services. The Legislative Platform priority areas are: · General Administration · Fiscal Sustainability 4.10 Packet Pg. 203 Page 2 of 2 · Public Works · Community and Economic Development · Public Safety · Parks / Quality of Life · Environmental Sustainability The goals, strategies and priorities outline the approach and process the City will follow in implementing the Legislative Platform. Once approved, the Legislative Platform will allow the City Council and Staff to respond in a timely manner to pending and possible legislation. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Resolution - Legislative Platform 2017 2. Exhibit A to Resolution - City of Dublin Legislative Platform 2017 4.10 Packet Pg. 204 RESOLUTION NO. XX-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* APPROVING THE CITY OF DUBLIN LEGISLATIVE PLATFORM 2017 WHEREAS, the Legislative Platform (“Platform”) for the City of Dublin for 2017 allows City Staff to respond quickly in support of, or in opposition to, legislative issues based on Dublin’s core values and City Council goals, especially in time-sensitive situations; and WHEREAS, the Platform also permits City Staff to connect and communicate with legislators regarding issues and impacts from the City’s perspective; and WHEREAS, the Platform is an evolving document that changes due to City needs and conditions as well as federal, state, county and local priorities and activities. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin adopts the City of Dublin Legislative Platform 2017 attached hereto as Exhibit A; and BE IT FURTHER RESOLVED that the Mayor or his or her designee is authorized to sign letters of opposition or letters of support, as drafted by City Staff for legislation as long as they are consistent with the Platform. PASSED, APPROVED AND ADOPTED this 20th day of December 2016, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _______________________________ Mayor ATTEST: ______________________________ City Clerk 4.10.a Packet Pg. 205 At t a c h m e n t : 1 . R e s o l u t i o n - L e g i s l a t i v e P l a t f o r m 2 0 1 7 ( 1 2 6 2 : L e g i s l a t i v e P l a t f o r m 2 0 1 7 ) Legislative Platform: Goals, Strategies and Priorities City of Dublin Legislative Platform 2017 4.10.b Packet Pg. 206 At t a c h m e n t : 2 . E x h i b i t A t o R e s o l u t i o n - C i t y o f D u b l i n L e g i s l a t i v e P l a t f o r m 2 0 1 7 ( 1 2 6 2 : L e g i s l a t i v e P l a t f o r m 2 0 1 7 ) City of Dublin Legislative Platform 2017    1 I Page Our Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities. Our Vision Dublin is a vibrant city committed to its citizens, natural resources, and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and educated community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality and preserve our natural surroundings through environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first‐class recreational opportunities, facilities, and programs. Our Values Our Values in Building Community o Promote locations and events that bring people of all ages together. o Provide more venues for family‐based activities. o Foster heritage and cultural development. Our Values in Ensuring a Safe Community o Provide high quality police and fire services to insure the safety of the citizens living in the community. o Provide education and training to residents and businesses that would promote public safety. Our Values in Guiding Development o Assure that development contributes positively to the City's fiscal health. o Support pedestrian‐friendly development, transit‐oriented development, green building, and environmental responsiveness. o Promote high quality design and architectural standards in private development and in all public facilities. o Develop transportation systems that facilitate ease of movement throughout the City. Our Values in Governing o Commit to openness and responsiveness to the public and community. o Operate at all times with honesty and integrity. o Exercise fairness in consideration of issues. o Provide a high level of customer service and responsiveness from City staff to citizens. o Embrace technology to improve effectiveness and efficiency. o Strive to build an informed community through communication. Our Values in Relating to Other Communities and Entities o Encourage collaboration and communication with other communities on issues of mutual concern. o Encourage public and private partnership of mutual benefit. 4.10.b Packet Pg. 207 At t a c h m e n t : 2 . E x h i b i t A t o R e s o l u t i o n - C i t y o f D u b l i n L e g i s l a t i v e P l a t f o r m 2 0 1 7 ( 1 2 6 2 : L e g i s l a t i v e P l a t f o r m 2 0 1 7 ) City of Dublin Legislative Platform 2017    2 I Page Introduction The 2017 Legislative Platform highlights the City Council’s positions on important issues to engage in the legislative process for the benefit of Dublin residents. City Staff monitors bills introduced into the California Assembly or Senate as well as their path towards becoming a law. The Platform provides Staff with direction and allows the City, on the Council’s behalf, to quickly respond in support of or opposition to bills and other legislative or gubernatorial actions in time‐sensitive situations. Additionally, the Platform enables staff to communicate Dublin specific issues and impacts to state legislators. The Legislative Platform evolves as the City's needs adjust, new issues arise, and conditions at the federal, state, regional, county, and local level change. The City values its ability and authority to exercise local control and to protect and enhance the quality of life for Dublin residents. To that end, the City's primary legislative focus is to protect local government control and promote stable revenue for local governments to plan for future growth and needed public facilities and services. The City of Dublin Legislative Platform priorities are:  General Administration  Fiscal Stability  Public Works  Community and Economic Development  Public Safety  Parks / Quality of Life  Environmental Sustainability Goals  Advocate the City’s legislative interests at the federal, state, and county levels.  Inform and provide information to our legislators, city council and staff on the legislative process and key issues and legislation that could have a potential impact on the City.  Serve as an active participant with other local governments, the League of California Cities, regional agencies, and local professional organizations on legislative/regulatory issues that are important to the City and our region. Strategies  Communicate legislative positions on proposed federal, state, and county legislation, measures, initiatives, and governmental regulations. o Work with City departments and our legislative advocates to develop positions on proposed legislative measures. o Review positions and analysis by the League of California Cities, legislative advocates and other local government / professional associations in formulating the City’s position. o The City will take positions only on proposals that clearly impact our City or are a threat to local control. 4.10.b Packet Pg. 208 At t a c h m e n t : 2 . E x h i b i t A t o R e s o l u t i o n - C i t y o f D u b l i n L e g i s l a t i v e P l a t f o r m 2 0 1 7 ( 1 2 6 2 : L e g i s l a t i v e P l a t f o r m 2 0 1 7 ) City of Dublin Legislative Platform 2017    3 I Page o Actively track key bills through the legislative process. o Communicate the City’s position through correspondence, testimony, and in‐person meetings. o Work cooperatively with other cities, associations and the League of California Cities on advocating the City’s legislative position. o Meet with legislators and their representatives, as well as other federal, state and county government officials on a regular basis, to discuss local government issues, proposed legislation, request for funding assistance, and City programs and services. The Process Oversight of the Legislative Platform Upon the Legislative Platform adoption, the City Manager’s Office will exercise day‐to‐day oversight of legislative matters. In addition to coordinating formal action through the City Council, the City Manager and Assistant to the City Manager will administer the City’s Legislative Platform. Responding to Legislative Proposals Upon the Legislative Platform adoption, the following process will be followed in response to legislative proposals:  Once a determination has been made that a legislative proposal may impact the City, a letter outlining the City’s position will be drafted for the Mayor’s or City Manager’s signature.  If a legislative proposal or regulation arises that is not addressed by the adopted Legislative Platform and it is determined that it may impact the City, a draft position letter will be prepared for the City Council to review.  A copy of all legislative letters will be distributed routinely to the City Council. 4.10.b Packet Pg. 209 At t a c h m e n t : 2 . E x h i b i t A t o R e s o l u t i o n - C i t y o f D u b l i n L e g i s l a t i v e P l a t f o r m 2 0 1 7 ( 1 2 6 2 : L e g i s l a t i v e P l a t f o r m 2 0 1 7 ) City of Dublin Legislative Platform 2017    4 I Page Legislative Priorities for 2017 General Administration Staff recommends that the City Council support: 1. Legislation that enhances local control and allows cities to address the needs of local constituents within a framework of regional cooperation. Oppose preemption of local authority whether by state or federal legislation or ballot propositions. Support legislation that streamlines and simplifies the job of running a city and oppose efforts that erode the City’s authority to control its own affairs. 2. Legislation that provides funding to schools for operational or infrastructure needs. Staff recommends that the City Council oppose: 1. Legislation that would diminish or eliminate local governments’ ability to contract out for the provision of services. 2. Legislation that requires cities to use district‐based elections. 3. Any legislative attempts to restrict local authority or decision‐making. Fiscal Sustainability Staff recommends that the City Council support: 1. Legislation that maintains or enhances ongoing revenues to the City. 2. Legislation which updates the tax structure to enhance local government revenues that have declined due to the expansion of e‐commerce, increased consumption of services rather than durable goods, and innovations in technology. 3. Legislation and regulatory actions that ensure timely distribution of mandated reimbursements owed to the City. Oppose actions that defer reimbursements for state mandated programs. 4. Legislative reforms that would remove unnecessary state‐imposed mandates. 5. The use of incentives for local government action rather than mandates (funded or unfunded). 6. Legislation that establishes infrastructure financing districts or other funding mechanisms for infrastructure improvements. 7. Legislation that changes the Communications Act of 1934 that removes the distinction between “capital” and “operating” funds in order to provide more local control for community television stations in the use of their public, educational, and government (PEG) channel fees. 8. Legislation that supports measures to increase transparency of all public employee salaries and benefits. 9. Legislation that supports measures to provide sustainable public pensions and other post‐ retirement benefits to ensure responsive and affordable public services. Staff recommends that the City Council oppose: 1. Legislation that undermines and preempts local authority over local taxes and fees. Monitor state and federal budget deliberations and oppose attempts to balance the state and/or federal budget by shifting funds from local government. 4.10.b Packet Pg. 210 At t a c h m e n t : 2 . E x h i b i t A t o R e s o l u t i o n - C i t y o f D u b l i n L e g i s l a t i v e P l a t f o r m 2 0 1 7 ( 1 2 6 2 : L e g i s l a t i v e P l a t f o r m 2 0 1 7 ) City of Dublin Legislative Platform 2017    5 I Page 2. The imposition of unfunded or inadequately funded federal and state mandates on local governments. 3. Measures that eliminate development fees or limit the ability of cities to levy fees to provide for infrastructure or services. 4. Legislation that requires or expands state involvement in City financial audits, fiscal monitoring, general oversight, or assistance by the State Treasurer, State Controller or other state agencies. Public Works Staff recommends that the City Council support: 1. Legislation that will provide local governments with new and innovative revenue options and resources to finance critical infrastructure maintenance and construction needs for transportation, water supply, wastewater, storm water, and other critical infrastructure systems. 2. Efforts to ensure the City receive its fair share of transportation funding and keeping the funding decisions at the local level. 3. Legislation that supports reducing congestion and delay along Freeways in the Tri‐Valley Area. 4. Legislation that supports freight movement (between Bay Area and Central Valley) project that could reduce truck traffic along I‐580. These projects may include rail based freight movement or sharing the passenger rail corridors for freight movement. 5. Legislation that supports Intelligent Transportation System (ITS) including the implementation of Connected/Autonomous vehicles. Legislation that enhances the safety of City streets for car, bicycle and pedestrian traffic, reduces traffic congestion, or supports regional transportation improvements. 6. Legislation that encourages the optimum and sustainable utilization of local groundwater basins. 7. Legislation that enhances the reliability of water transmission and storage through the Delta and Tri‐Valley. 8. Legislation that provides funding or incentives for the cost effective development of local water resources, water conservation, or expansion of recycled water infrastructure and improvements to reduce dependence on imported water sources. 9. Legislation that creates flexibility in the implementation of mandatory storm water programs and provides funding for those programs. 10. Legislation that support a constitutional amendment to lower the threshold for approval of sales and use taxes for transportation purposes. Currently, such taxes must be approved by two‐ thirds of the voters. 11. Legislation that allows fuel tax indexing or an increase to provide additional funding for local street projects, especially maintenance, and support efforts that protect against transportation funding diversions. 12. Legislation that provides cap and trade funds derived from transportation fuels for clean transportation purposes. 13. Legislation that strengthens penalties against: 1) offenders who steal copper wire; and 2) scrap metal dealers that purchase stolen copper wire. Staff recommends that the City Council oppose: 1. Legislation that would infringe upon the ability of local governments to effectively administer and modify state and local construction provisions and standards. 4.10.b Packet Pg. 211 At t a c h m e n t : 2 . E x h i b i t A t o R e s o l u t i o n - C i t y o f D u b l i n L e g i s l a t i v e P l a t f o r m 2 0 1 7 ( 1 2 6 2 : L e g i s l a t i v e P l a t f o r m 2 0 1 7 ) City of Dublin Legislative Platform 2017    6 I Page 2. Legislation that takes away local control on managing and operating local streets. 3. Legislation that reduces the City’s condemnation authority regarding acquisition of properties required for public projects. Community and Economic Development Staff recommends that the City Council support: 1. Legislation that maintains cities’ authority over land use decisions. 2. Legislation that strengthens local governments’ regulatory authority and control over the siting of medical marijuana dispensaries. 3. Legislation that would create a more equitable Regional Housing Needs Allocation (RHNA) process. Support legislation that creates more flexibility for local jurisdictions to work together to provide housing that counts toward RHNA requirements. 4. Legislation that enhances the City’s efforts to retain existing businesses and attract new businesses. 5. Legislation that provides tangible and productive tools and incentives to support job creation and retention. 6. CEQA (California Environmental Quality Act) legislation that eliminates redundant, costly and cumbersome mandates and restrictions. 7. Legislation that advances or encourages innovation, entrepreneurship, start‐ups, small business opportunities, and/or workforce development. 8. Legislation that provides incentives for affordable housing and transit‐oriented development. 9. Legislation that increases financial assistance to provide affordable, transitional, special needs and emergency housing to the homeless, seniors, veterans, and people with special needs. 10. Legislation encouraging the expansion of STEM (Science, Technology, Engineering and Mathematics) programs in K‐12, higher education and libraries. Staff recommends that the City Council oppose: 1. Legislation that would interfere with the decision‐making authority of local government in the area of local land use and zoning. 2. Legislation that erodes the ability of cities to condition and deny projects that inadequately mitigate impacts to the community. 3. Legislation that weakens local governments’ ability to regulate massage establishments through zoning code provisions. 4. Legislation and regulatory efforts that would diminish or eliminate the authority of cities to zone and plan for the development of telecommunications infrastructure, including the siting of cellular communications towers or transmission sites. 5. Legislation that would diminish or eliminate cities’ authority to regulate condominium conversions. Public Safety Staff recommends that the City Council support: 1. Legislation and grant opportunities that increase funding for local law enforcement, fire suppression and prevention, hazardous materials mitigation, and emergency medical services. 4.10.b Packet Pg. 212 At t a c h m e n t : 2 . E x h i b i t A t o R e s o l u t i o n - C i t y o f D u b l i n L e g i s l a t i v e P l a t f o r m 2 0 1 7 ( 1 2 6 2 : L e g i s l a t i v e P l a t f o r m 2 0 1 7 ) City of Dublin Legislative Platform 2017    7 I Page 2. Legislation that provides funding to local agencies for training, disaster preparedness crime prevention, public outreach, and emergency planning. 3. Legislation which ensures cities have control of regulating local medical marijuana facilities instead of the state, protects public safety with uniform security requirements, protects public health with uniform health and safety standards, and ensures patient safety with a quality assurance protocol. 4. Legislation that improves data and information dissemination from the railroads and Federal government, preparedness funding, and first‐responder training for oil‐by‐rail shipments. 5. Legislation that maintains and increases grant funding for the Community Oriented Police Services (COPS) program. 6. Legislation that provides a greater share of asset forfeiture funds for cities and increases latitude for spending local funds. Parks / Quality of Life Staff recommends that the City Council support: 1. Legislation that creates new funding opportunities for parks and community facilities. 2. Funding for ADA (Americans with Disabilities Act) facility and park upgrades. Environmental Sustainability Staff recommends that the City Council support: 1. Promote Environmental Sustainability. The City values policies that promote sustainable development; improve environmental standards and the regulatory process; provide incentives for preservation of natural resources; expand sustainable energy policies; and are consistent with the City’s Climate Action Plan. 2. Solid Waste: Oppose legislation that preempts local planning decisions regarding solid waste facility sites, preempts local solid waste and AB 939 fee setting authority, or imposes taxes or fees on local solid waste programs to fund State programs not directly related to solid waste management. 3. Extended Producer Responsibility: Legislation requiring manufactures to be responsible for safe disposal or reuse of their products and by‐products, particularly for hazardous products such as sharps, unused prescription drugs, and fluorescent light bulbs. 4. Recycled Product Market Development: Legislation that encourages manufacturers to include post‐consumer recycled material in their products and encourages state and local government agencies and school districts to use less‐toxic and recycled content products. 5. Landfill: Support legislation that supports the development of alternative technologies such as anaerobic digestion or mixed waste processing that result in waste diversion from landfills. 6. Water Consumption: Support legislation and policies that assist local government in meeting or exceeding established goals of reducing water consumption without preempting local planning decisions. 7. Building Standards: Continual adoption of enhances building energy efficiency standards and building safety standards. 4.10.b Packet Pg. 213 At t a c h m e n t : 2 . E x h i b i t A t o R e s o l u t i o n - C i t y o f D u b l i n L e g i s l a t i v e P l a t f o r m 2 0 1 7 ( 1 2 6 2 : L e g i s l a t i v e P l a t f o r m 2 0 1 7 ) City of Dublin Legislative Platform 2017    8 I Page 8. Community Choice Energy: Support legislation protecting the interest of California’s Community Choice clean electricity providers and their customers. 9. Energy Efficiency: Support legislation that assists regional and local governments in development and implementing energy efficiency and conservation strategies and ensure that local governments can continue, and not be preempted in, their efforts to achieve economic improvements through increased energy efficiency and conservation plans that seek to decrease carbon emissions. (League of California Cities Federal Priority) 10. Air Quality: Legislation that supports regional and local government efforts to develop and implement programs to reduce air pollution. 11. Alternative Vehicle Fueling Stations: Legislation or grant opportunities for cities that provide funding for developing or enhancing alternative vehicle fueling stations. 12. Litter Control and Abatement: Support legislation to address litter control and abatement problems in California. 13. Stormwater Program Funding: Support legislation that would make it easier for cities to fund and comply with new and increasingly stringent storm water quality permit requirements. 14. Unfunded Environmental Initiatives: Support legislation that lessens the financial impact of state and federal unfunded mandates related to compliance with environmental programs and regulations. 4.10.b Packet Pg. 214 At t a c h m e n t : 2 . E x h i b i t A t o R e s o l u t i o n - C i t y o f D u b l i n L e g i s l a t i v e P l a t f o r m 2 0 1 7 ( 1 2 6 2 : L e g i s l a t i v e P l a t f o r m 2 0 1 7 ) Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Implementation of Parking Regulations along Scarlett Court Prepared by: William Lai, Assistant Civil Engineer EXECUTIVE SUMMARY: The City Council will consider implementing parking regulations along a 20-foot section of the north side of Scarlett Court near Scarlett Drive. These changes are recommended to remove a potential obstruction in the turning path of large vehicles including semi-trailer trucks, fire engines and other large vehicles. STAFF RECOMMENDATION: Adopt the Resolution Amending the Dublin Traffic Code Approving Parking Regulations along Scarlett Court. FINANCIAL IMPACT: The cost to implement the no-parking zone along Scarlett Court can be accommodated in the Fiscal Year 2016-2017 Street Maintenance Operating Budget. DESCRIPTION: Staff reviewed the field conditions and observed drivers of larger vehicles often had difficulty navigating the right turn onto Scarlett Drive when a vehicle was parked along the curb on the north side of Scarlett Court just east of Scarlett Drive. Staff also confirmed that a significant number of larger vehicles utilize this section of roadway. Existing businesses located along Scarlett Court include: car dealerships, automotive repair shops, a recreational vehicle rental shop, and a moving truck rental company. All of these businesses require the use of larger vehicles and/or large semi-trailer trucks during regular operations. In addition, the Alameda County Fire Department Maintenance Facility and the City of Dublin Corporation Yard are also located on Scarlett Court. Large fire engines and construction trucks access these facilities on a regular basis. 4.11 Packet Pg. 215 Page 2 of 2 Staff is recommending the implementation of a no-parking zone along a 20-foot section of the north side of Scarlett Court east of Scarlett Drive. This regulation will ensure an unobstructed path of travel for all vehicles making a right turn from we stbound Scarlett Court to northbound Scarlett Drive. A resolution (Attachment 1) to implement the above actions is attached. A location map (Attachment 2) is attached for reference. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A notice regarding the proposed changes was mailed to the adjacent property owner at 6085 Scarlett Court. ATTACHMENTS: 1. Resolution Amending the Dublin Traffic Code Approving Parking Regulations along Scarlett Court 2. Location Map 4.11 Packet Pg. 216 C:\users\carolines\appdata\local\temp\minutetraq\dublinca@dublinca.iqm2.com\work\attachments\1690.doc RESOLUTION NO. __– 16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * AMENDING THE DUBLIN TRAFFIC CODE APPROVING PARKING REGULATIONS ALONG SCARLETT COURT WHEREAS, on-street parking is currently unrestricted on the north side of Scarlett Court just east of Scarlett Drive; and WHEREAS, there is higher proportion of of larger vehicles including fire engines in traffic along this portion of roadway; and WHEREAS, a parked vehicle against the north side of the curb on Scarlett Court east of Scarlett Drive may cause an obstruction to the turning path of larger vehicles; and WHEREAS, it is important, in the interest of traffic safety, to provide an unobstructed turning path for all vehicles. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Dublin hereby adopts the following parking regulation: Section 1: The following language shall be added to Section 6.28.010 (“No Parking Zones: Designated”) of the City of Dublin Traffic Code: Scarlett Court On the north curbline, from the prolongation of the easterly curbline of Scarlett Drive, easterly a distance of 55 feet. PASSED, APPROVED AND ADOPTED this 20th day of December 2016 , by the following vote: AYES: NOES: ABSENT: ABSTAIN: _______________________________ Mayor ATTEST: ___________________________________ City Clerk 4.11.a Packet Pg. 217 At t a c h m e n t : 1 . R e s o l u t i o n A m e n d i n g t h e D u b l i n T r a f f i c C o d e A p p r o v i n g P a r k i n g R e g u l a t i o n s a l o n g S c a r l e t t C o u r t ( 1 2 6 3 : N o p a r k i n g z o n e Proposed No- Parking Zone Sc a r l e t t Dr i v e LOCATION MAP Proposed No Parking Zone 6085 Scarlett Court 6265 Scarlett Court 20’ 25’ Prolongation of easterly curbline of Scarlett Drive 4.11.b Packet Pg. 218 At t a c h m e n t : 2 . L o c a t i o n M a p ( 1 2 6 3 : N o p a r k i n g z o n e a l o n g S c a r l e t t C o u r t n e a r S c a r l e t t D r i v e ) Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: City Council Organization/Committee Appointments/Assignments Prepared by: Caroline P. Soto, City Clerk/Records Manager EXECUTIVE SUMMARY: Each member of the City Council represents the City of Dublin on various local and regional Boards/Committees/Commissions. The City Council will consider confirming the Mayor’s proposed appointments. STAFF RECOMMENDATION: Confirm the Mayor’s Appointment/Assignment List and direct Staff to notify affected agencies, as appropriate. FINANCIAL IMPACT: None. DESCRIPTION: Individual members of the City Council represent the City of Dublin on various local and regional boards, committees and commissions. A fully updated appointment list was last considered and approved in December 2014, following the November election, with subsequent minor adjustments when necessitated by conflicts in City Councilmember calendars. This year, two committees have been included on the list: the Economic Development Committee, and the Federal and Military Communities Committee, which meet on a regular schedule. In past years, the City Council handled these appointments separately from this list. Not all organizations or committees meet on a regular basis. The following meet on an as needed basis: Dublin San Ramon Services District Liaison Committee, Dublin Unified School District Liaison Committee, East Bay Regional Park District Liaison Committee, Livermore City Liaison Committee, Pleasanton City Liaison 4.12 Packet Pg. 219 Page 2 of 2 Committee, San Ramon City Liaison Committee, Tri-Valley Affordable Housing Committee, and the Zone 7 Liaison Committee. It should be noted that Ad Hoc Committees, those committees with limited time frames, are not included on this list. Appointments to those committees will be made through separate agenda items at the appropriate time. NOTICING REQUIREMENTS/PUBLIC OUTREACH: Noticing not required. ATTACHMENTS: 1. Proposed City Council Appointment/Assignment List 2016 4.12 Packet Pg. 220 C:\Users\Carolines\Appdata\Local\Temp\Minutetraq\Dublinca@Dublinca.Iqm2.Com\Work\Attachments\1695.Doc CITY OF DUBLIN MAYOR’S APPOINTMENT/ASSIGNMENT LIST Proposed 12/20/16 COMMITTEE REPRESENTATIVE Alameda Co. Fire Department Advisory Commission Hernandez (Gupta – Alternate) Alameda County Housing Authority Biddle (Confirmed by AlaCo Board of Supervisors) Alameda County Library Advisory Commission Goel (Hernandez - Alternate) Alameda County Mayors’ Conference Haubert Alameda County Transportation Commission Haubert (Biddle - Alternate) Alameda County Waste Mgmt Authority JPA Biddle (Hernandez - Alternate) Association of Bay Area Governments General Assembly Biddle (Gupta - Alternate) DSRSD Liaison Committee Haubert & Biddle Dublin Pride – Integrity in Action Goel (Hernandez - Alternate) Dublin Unified School District Liaison Committee Haubert & Biddle East Bay Division/League of CA Cities Biddle (Hernandez - Alternate) East Bay Regional Park District Liaison Committee Biddle & Goel Economic Development Committee Haubert & Gupta Federal and Military Communities Committee Biddle & Hernandez League of CA Cities Voting Delegate & Alternate Biddle (Hernandez - Alternate) Livermore-Amador Valley Transit Authority JPA Haubert & Biddle (Gupta - Alternate) Livermore City Liaison Committee Haubert & Gupta Pleasanton City Liaison Committee Haubert & Goel San Ramon City Liaison Committee Haubert & Goel Sister City International Committee Goel & Hernandez Tri-Valley Affordable Housing Committee Biddle (Hernandez - Alternate) Tri-Valley Transportation Council Biddle (Haubert – Alternate) Zone 7 Liaison Committee Haubert & Biddle 4.12.a Packet Pg. 221 At t a c h m e n t : 1 . P r o p o s e d C i t y C o u n c i l A p p o i n t m e n t / A s s i g n m e n t L i s t 2 0 1 6 ( 1 2 6 5 : C i t y C o u n c i l O r g a n i z a t i o n / C o m m i t t e e Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: New Recreation Management Software System Update Prepared by: Andrew Freeman, Business Services Manager, and Rhonda Franklin, Management Analyst EXECUTIVE SUMMARY: The City Council will receive an update on the deployment of the City’s new recreation management software known as Vermont Systems, Inc. (VSI). STAFF RECOMMENDATION: Receive the Report. FINANCIAL IMPACT: As reported at the May 17, 2016 City Council meeting, the cost to deploy the system is approximately $194,290. DESCRIPTION: In May 2016, the City Council approved an agreement with Vermont Systems, Inc. (VSI) for the procurement of a recreation management software system for the Parks and Community Services Department. The Department’s existing software system, CLASS, a product of ActiveNet, is being phased out in 2017. The new system, VSI, provides the standard recreation management functions for front counter and online activity registrations and facility rentals, and also has advanced features that will provide the customer with additional functionalities such as:  Enhanced website search features that allow for searches by activity type, age, instructor, date, and/or location;  Dynamic online registration system that allows customers to save items to a wish list and print/view their household class calendar;  Access from smart mobile devices that is responsive and provides re al-time access for activity registrations, account inquiry, upcoming events, and more;  View transaction histories and print receipts; 4.13 Packet Pg. 222 Page 2 of 2  Special event venue seating selection and printing event tickets; and  Allow for online program donations such as for the Youth Fee Assistance Program. Since May 2016, Staff has been working to build the system, which includes customizing the system to support City processes and procedures, testing the functions of the system, working with the Information Technology Departm ent to support network compatibility and Staff trainings. In addition to building the system, Staff has been busy with an outreach campaign to spread the news about the new software to the community. This campaign commenced mid-November and is continuing through December 2016. The campaign consists of:  Letters and emails to customers with accounts in the existing CLASS system,  Postcards to Dublin residents,  Email notifications to existing customer databases,  Newsflashes on the City’s website,  PeachJar dispatches to Dublin Unified School District students and parents, and  Flyers at City facilities and counters. Announcements contained information about the new system including actions needed to setup an account, the reason for the new system, how t o access the old system for Fall/Winter registration, and the system go-live date in January 2017 for the spring Activity Guide season. A Staff team has been assigned to review new account setups and support the transition to the new system. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: None. 4.13 Packet Pg. 223 1703 None. Page 1 4.13.a Packet Pg. 224 At t a c h m e n t : N o n e . ( 1 2 6 6 : N e w R e c r e a t i o n M a n a g e m e n t S o f t w a r e S y s t e m U p d a t e ) Page 1 of 3 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Authorization to Purchase Servers and Network Equipment for the IT Infrastructure Improvements Project (CIP No. GI0117) Prepared by: Tim Eisler, Information Systems Manager EXECUTIVE SUMMARY: The City Council will consider authorizing the City Manager to purchase replacement data center components and corresponding network and battery backup hardware under the Information Technology (IT) Infrastructure Improvements Project (GI0117). STAFF RECOMMENDATION: Adopt the Resolution Authorizing the City Manager to Purchase Equipment for the IT Infrastructure Improvements Project (CIP No. GI0117) from CDW. FINANCIAL IMPACT: The total cost of implementation of the new infrastructure and related upgrades is estimated at $512,519.37, which can be covered by the IT Infrastructure Improvements Project budget (CIP No. GI0117). DESCRIPTION: On November 15, 2016 the City Council approved the creation of the IT Infrastructure Improvements Project (CIP No. GI0117) to allow for the replacement and upgrade of aging network hardware, and for the implementation of centralized IT management tools that will increase efficiencies in City operations. . The City currently uses a mix of physical and virtual servers to operate its variety of information system software, including the financial system, phones, and email services. A physical server typically performs only one function leaving much of its capacity is underutilized. A virtual server allows IT providers to consolidate multiple servers into one machine, thus improving efficiency and reducing the need for hardware and maintenance. The City began migrating to virtual servers several years ago, but many physical servers remain. In addition, the hardware running both the virtual servers and physical 4.14 Packet Pg. 225 Page 2 of 3 servers has reached its service life window. In considering server replacements and moving to more virtual machines, Staff determined that a hyper-converged server would best meet the needs of the City’s existing, and near-future, server capacity. A hyper- converged system provides a robust set of server management tools in a single physical unit. Staff researched vendors providing hyper-converged server solutions and narrowed the search down to three major hardware providers. Although this project is exempt from the City’s competitive bidding requirements because of its technical nature (Dublin Municipal Code Section 2.36.100(B)(4)), Staff worked with the three vendors to evaluate the appropriate sizing and configuration of their offering to best fit the City’s current and future server needs. Staff solicited quotes from each vendor that would cover the cost of the servers, related licenses, delivery and setup, and three years of support. The following table summarizes the results of the quotes: Data Center Components CDW / DELL EMC VXRail Sysorex / Hewlett Packard Enterprise HC Dyntek / Simplivity Omnistack Data Center: Consolidation and replacement of aged physical servers onto a single hyper-converged server with 3 year support VDI: Single hyper-converged server to run virtual desktop computers in a centralized secure environment with 3 year support Subtotal - Server Costs $375,988.83 $431,695.02 $460,647.04 Related Equipment and Licensing 24 Port 10GbE High Speed Network Switches $27,957.74 $12,040.62*** Battery Backup (UPS)$5,786.47 $6,414.51 $7,255.65 Rack and Cables $1,379.06 $785.12 $1,186.47 VMWare's Enterprise HorizonView licenses 100 desktops server license 3 Year's of annual support Subtotal - Related Equipment & Licensing $124,118.67 $49,570.25 $94,848.57 TOTAL QUOTE $500,107.50 $481,265.27 $555,495.61 Proposed 10% Contingency on Equipment $12,411.87 TOTAL COST $512,519.37 $88,995.40 $30,330.00***$86,406.46 $160,196.86 $191,229.02 $324,273.23 $215,791.97 $240,466.00 $136,373.81 * The HP switch only supports 4 of the 24 ports ** Dyntek did not provide a price for network switches *** CDW and Dyntek provided pricing for a license that has more robust functionality Based on the proposals, and the interactions with the potential vendors, Staff recommends the solution offered by CDW / DELL EMC for the project. CDW is a multi- brand technology solutions provider to business, government, education and healthcare organizations. The CDW solution includes equipment manufactured by DELL EMC, offered at a competitive price through the National Joint Powers Alliance cooperative purchasing contract. For the Data Center Components, CDW / DELL EMC provided the lowest cost quote ($375,988.83), with the most computing cores and a modern storage solution that uses all solid-state flash drives. The City has been implementing DELL servers and desktops 4.14 Packet Pg. 226 Page 3 of 3 for many years, and Staff values the quality of their hardware and the level of their support. Staff also proposes to purchase the related network switches, battery backups, racks and cables, and virtual desktop licenses to run the new servers, also through CDW via the same cooperative purchasing contract. The total cost of these items is $124,118.67. Staff recommends including a 10% contingency for a total cost of $136,530.54. While the CDW quote was not the lowest for the related equipment and licensing, the proposal contains more robust elements that Staff believes are a better fit for the City’s data infrastructure needs. ATTACHMENTS: 1. Resolution Authorizing the City Manager to Purchase Equipment for the IT Infrastructure Improvements Project 4.14 Packet Pg. 227 RESOLUTION NO. XX-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * AUTHORIZING THE CITY MANAGER TO PURCHASE EQUIPMENT FOR THE IT INFRASTRUCTURE IMPROVEMENTS PROJECT (CIP NO. GI0117) FROM CDW WHEREAS, the City of Dublin’s Information Technology (IT) Infrastructure Improvements Project (CIP No. GI0117) provides for the replacement of and upgrade to network equipment, including data center components and related equipment and licensing; and WHEREAS, City Staff conducted a thorough review of known products and solicited quotes from three known vendors; and WHEREAS, DELL EMC proposed a solution using that best fits the City’s current and future network infrastructure needs, with a cost that fell approximately in the middle of the three quotes received; and WHEREAS, The DELL EMC equipment is provided through CDW, under a National Joint Powers Alliance cooperative purchasing agreement; and WHEREAS, the estimated cost of the data center components and related equipment and licensing is $512,519.37, which will be covered by available budget in the IT Infrastructure Improvements Project. . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dublin that the City Manager is authorized to procure the data center components and related equipment and licensing for the IT Infrastructure Improvements Project through CDW at a purchase cost of $512,519.37. PASSED, APPROVED AND ADOPTED this 20th day of December, 2016, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST City Clerk Page 1 of 1 4.14.a Packet Pg. 228 At t a c h m e n t : 1 . R e s o l u t i o n A u t h o r i z i n g t h e C i t y M a n a g e r t o P u r c h a s e E q u i p m e n t f o r t h e I T I n f r a s t r u c t u r e I m p r o v e m e n t s P r o j e c t ( 1 2 6 7 : Page 1 of 1 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Notice of Pending Decision on Final Map for Tract 8267, Parcel H at Jordan Ranch Prepared by: Laurie Sucgang, Senior Civil Engineer EXECUTIVE SUMMARY: In accordance with Chapter 9.24.80 of the Dublin Municipal Code, the City Council is hereby notified of the City Engineer’s pending approval of the Final Map for Tract 8267, Parcel H at Jordan Ranch. The City Engineer shall approve the Final Map within ten (10) days following this notification. STAFF RECOMMENDATION: Receive the notification. FINANCIAL IMPACT: None. DESCRIPTION: In accordance with Chapter 9.24.080 of the City of Dublin Mun icipal Code, this is notice of the following: ☐ City Engineer’s receipt of the following Final Map(s) for review: ☒ City Engineer’s pending decision on the following Final Map(s): Tract Location Developer Number of Units/Lots Type Proposed Decision 8267 Parcel H at Jordan Ranch Tri Pointe 45 Units on 45 Lots Duets Approve ATTACHMENTS: 1. Copy of Final Map for Tract 8267 4.15 Packet Pg. 229 4.15.a Packet Pg. 230 At t a c h m e n t : 1 . C o p y o f F i n a l M a p f o r T r a c t 8 2 6 7 ( 1 2 6 8 : N o t i c e o f P e n d i n g D e c i s i o n o n F i n a l M a p f o r T r a c t 8 2 6 7 , P a r c e l H a t J o r d a n R a n c h ) 4.15.a Packet Pg. 231 At t a c h m e n t : 1 . C o p y o f F i n a l M a p f o r T r a c t 8 2 6 7 ( 1 2 6 8 : N o t i c e o f P e n d i n g D e c i s i o n o n F i n a l M a p f o r T r a c t 8 2 6 7 , P a r c e l H a t J o r d a n R a n c h ) 4.15.a Packet Pg. 232 At t a c h m e n t : 1 . C o p y o f F i n a l M a p f o r T r a c t 8 2 6 7 ( 1 2 6 8 : N o t i c e o f P e n d i n g D e c i s i o n o n F i n a l M a p f o r T r a c t 8 2 6 7 , P a r c e l H a t J o rd a n R a n c h ) 4.15.a Packet Pg. 233 At t a c h m e n t : 1 . C o p y o f F i n a l M a p f o r T r a c t 8 2 6 7 ( 1 2 6 8 : N o t i c e o f P e n d i n g D e c i s i o n o n F i n a l M a p f o r T r a c t 8 2 6 7 , P a r c e l H a t J o r d a n R a n c h ) 4.15.a Packet Pg. 234 At t a c h m e n t : 1 . C o p y o f F i n a l M a p f o r T r a c t 8 2 6 7 ( 1 2 6 8 : N o t i c e o f P e n d i n g D e c i s i o n o n F i n a l M a p f o r T r a c t 8 2 6 7 , P a r c e l H a t J o r d a n R a n c h ) 4.15.a Packet Pg. 235 At t a c h m e n t : 1 . C o p y o f F i n a l M a p f o r T r a c t 8 2 6 7 ( 1 2 6 8 : N o t i c e o f P e n d i n g D e c i s i o n o n F i n a l M a p f o r T r a c t 8 2 6 7 , P a r c e l H a t J o r d a n R a n c h ) 4.15.a Packet Pg. 236 At t a c h m e n t : 1 . C o p y o f F i n a l M a p f o r T r a c t 8 2 6 7 ( 1 2 6 8 : N o t i c e o f P e n d i n g D e c i s i o n o n F i n a l M a p f o r T r a c t 8 2 6 7 , P a r c e l H a t J o r d a n R a n c h ) Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Award of Construction Contract - Emerald Glen Aquatic Complex – Audio System Prepared by: Douglas Rooney, Parks & Facilities Development Coordinator EXECUTIVE SUMMARY: The City Council will consider awarding a construction contract to 54 Electric Inc. for the installation of an audio system at the Emerald Glen Recreation and Aquatic Complex in the building and on the exterior pool decks. STAFF RECOMMENDATION: Adopt the Resolution Awarding a Contract for the Emerald Glen Aquatic Complex - Audio System as part of the Emerald Glen Recreation and Aquatic Complex Project – Phase I (CIP NO. PK0105) to 54 Electric Inc. FINANCIAL IMPACT: The 2016-2021 Capital Improvement Program includes the Emerald Glen Recreation and Aquatic Complex Project - Phase 1. The total available funding for the improvements in the CIP is $36,256,627. When awarded in February 2015, the base contract for construction of the project was $33,090,000 with a 10% contingency for unforeseen construction issues. The lowest bid received for the audio system was $179,900. With a proposed 10% contingency of $17,990, the total improvement costs for the audio system are estimated at $197,890. Adequate funds remain in the improvements contingency to cover these costs. The Resolution will authorize Staff to use the contingency funds to install the system. DESCRIPTION: On February 3, 2015, the City Council awarded the construction contract for the Emerald Glen Recreation and Aquatic Complex - Phase I (Project # PK0105) to C. Overaa and Company. In addition to the base contract, the bids included two additive alternates. One of those alternates was for an audio system. At the time of award, Staff 4.16 Packet Pg. 237 Page 2 of 2 recommended that the City Council only approve the base contract amount as all bids had exceeded the budget and award of the base contract would require a budget adjustment. The City Council awarded the contract per Staff recommendation, but also requested that Staff find the means to include the alternates in the project. During construction, Staff directed the architect to issue an Owners Proposed Revision (OPR) to C. Overaa and Company. This OPR requested that the contractor and their electrical subcontractor provide a price to install an audio system as a change order to the project. The contractor provided a proposed change order in the amount of $547,426. The change order was reviewed by Staff and the architect and was rejected because it was not a good value for the City. Staff determined that bidding the audio system as an individual project would likely provide better value to the City. In addition, Staff worked with the architect to reduce the price of the audio system by reducing the number of zones involved and simplifying some components. The architect then prepared an audio system bid package. The bidding period began on October 28, 2016, and was advertised on the City website, on various building exchanges, and twice in the East Bay Times. An optional pre-bid walk-through was held on November 9, 2016. Two contractors submitted bids before the bid opening at 10:00 a.m. on Friday, December 2, 2016. The apparent low bidder was 54 Electric Inc. Following is a summary of the bid results: 1. 54 Electric Inc. ................................................................ $179,900 2. Cal-Pacific Construction Inc. ........................................... $217,000 An additional bid was received from PCD, however the bid was delivered several hours after the bid opening and was therefore deemed nonresponsive. No bid protests were received within the allotted time. Staff has reviewed the bid proposal from 54 Electric Inc., checked their license status, and has determined 54 Electric Inc. to be the lowest responsible and responsive bidder. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of this Staff Report was sent to 54 Electric Inc. ATTACHMENTS: 1. Resolution Awarding a Contract for the Emerald Glen Aquatic Center – Audio System to 54 Electric Inc. 4.16 Packet Pg. 238 RESOLUTION NO. XX - 16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * AWARDING A CONTRACT FOR THE EMERALD GLEN AQUATIC COMPLEX – AUDIO SYSTEM AS PART OF THE EMERALD GLEN RECREATION AND AQUATIC COMPLEX PROJECT – PHASE I (CIP NO. PK0105) TO 54 ELECTRIC INC. WHEREAS, the City of Dublin did, on December 2, 2016, publicly open, examine and declare all sealed bids for doing the work described in the approved Plans and Specifications for the Emerald Glen Aquatic Complex - Audio System, which Plans and Specifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to the Public Works Director, who has reviewed the bids to determine the lowest bid which was responsive to the requirements of the bid documents. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Dublin does hereby award the Contract for the Emerald Glen Aquatic Complex – Audio System (as part of Project # PK0105), to the lowest responsible bidder therefore, to wit, 54 Electric Inc., at a bid of one hundred and seventy-nine thousand nine hundred dollars even ($179,900) the particulars of which bid are on file in the office of the Public Works Director. NOW, THEREFORE BE IT FURTHER RESOLVED, the City Council of the City of Dublin does hereby authorize the City Manager or his designee to approve the contract change orders for this project, up to a cumulative total of ten-percent (10%) of the contract amount ($17,990). BE IT FURTHUR RESOLVED the City Manager is authorized to execute the Agreement. PASSED, APPROVED AND ADOPTED this 20th day of December, 2016, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk 4.16.a Packet Pg. 239 At t a c h m e n t : 1 . R e s o l u t i o n A w a r d i n g a C o n t r a c t f o r t h e E m e r a l d G l e n A q u a t i c C e n t e r – A u d i o S y s t e m t o 5 4 E l e c t r i c I n c . ( 1 2 6 9 : A w a r d o f Page 1 of 6 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Comprehensive Annual Financial Report (CAFR) and Annual Audit for Fiscal Year Ending June 30, 2016 and Supplemental Reports Completed by the Auditors Prepared by: Colleen Tribby, Director of Administrative Services EXECUTIVE SUMMARY: The City of Dublin has prepared its Comprehensive Annual Financial Report (CAFR), for the Fiscal Year ending June 30, 2016. This report includes financial statements prepared by City staff along with the audit prepared by Maze and Associates Accountancy Corporation (Maze), the independent auditors selected by the City Council. The CAFR is a report which encompasses information beyond minimum financial reporting requirements. The Auditors have provided a "clean opinion" based on their review. The report has also been reviewed by the City Council Ad-Hoc Audit Subcommittee. The Auditors have also completed the following five supplemental reports: 1) a compliance audit of Alameda County Transportation Measure B Funds; 2) a compliance audit of the Alameda County Transportation Commission Fund (ACTC-VRF) Program; 3) a compliance audit of Alameda County Transportation Measure BB Funds; 4) a compliance audit of the State of California Transportation Development Act (TDA) Program; and 5) a review of the City's Annual Appropriations Limit Calculation. STAFF RECOMMENDATION: Receive and file the reports. FINANCIAL IMPACT: Summarized financial information is discussed in this Staff report, and Attachment 1 provides a guide to key information found in the CAFR. The full CAFR is included as Attachment 2. DESCRIPTION: The City of Dublin has prepared its CAFR for the Fiscal Year ending June 30, 2016. The CAFR (Attachment 2) includes audited financial statements reviewed 4.17 Packet Pg. 240 Page 2 of 6 by Maze and Associates Accountancy Corporation (Maze), the independent auditor selected by the City Council, and concludes the last year of audit services under a five-year agreement approved by the City Council on April 17, 2012. Ad-Hoc Audit Committee Review The auditors met with the City Council Ad-Hoc Audit Committee, comprising Mayor Haubert and Vice Mayor Biddle, on December 7, 2016, to review the results of the audit. The interaction of the auditors directly with representatives of the elected body is a key component to audit standards, and provides committee members an opportunity to discuss the report and ask questions of the auditors. The Committee concurred with Staff's recommendation that the City Council receive the report. Overall, based on their testing and review, the auditors granted the City a "clean opinion" (see CAFR pages 1 - 3), meaning that the City's financial statements present fairly, in all material respects, the financial position of the City. Financial Overview Attachment 1 provides a guide to key elements contained in the CAFR. Some of the important financial results include: Increased Total Net Assets - Net assets increased by $43.5 million, as shown in Table 1 below. This change is on an entity-wide basis, and includes both capital assets as well as restricted funds. Included in the Management Discussion and Analysis section of the CAFR is a discussion of the changes in Net Assets (CAFR pages 5 - 20 ). It is important to note that the amount reported as Total Net Assets includes: 1. $461.0 million (68.8% of total assets) in investments in capital assets (e.g. land, infrastructure, buildings, and equipment). These are not assets that are available for future spending. 2. $97.6 million (14.6% of the total assets) are assets subject to external restrictions on how they can be used, such as development impact fee funds. 3. $111.7 million in net assets are unrestricted. 4.17 Packet Pg. 241 Page 3 of 6 Memorandum on Internal Control (MOIC) (Attachment 3) The professional standards adhered to by the Auditors require them to record a formal process of communicating directly with the City Council. As part of the FY 2015-16 CAFR process, the auditors met with the City Council Ad-Hoc Audit Committee at the start of their field testing as well as at the conclusion of the audit to review the final report. The MOIC includes a report on the City’s accounting and reporting procedures, as well as recommendations for process improvements. The report did not note any significant deficiencies in accounting procedures in FY 2015 -16. Two other items were noted under the “Schedule of Other Matters”: 1. Super-User Access to the Financial System and Review of Payroll Registers. A conflict was noted related to user access rights. In working with the auditors and evaluating the risk involved with Finance access rights versus the needs of Finance operations, it was determined the best response would be to implement a check and balance procedure with respect to payroll review, and for the Administrative Services Director to conduct surprise audits of payroll runs. 4.17 Packet Pg. 242 Page 4 of 6 2. Determination and Accounting for Capital Costs. The auditor made best practice recommendations for Finance’s treatment of capital assets in each fiscal year. The MOIC also contains a description of new GASB requirements implemented by the City during the audit year, and upcoming GASB requirements that are not yet effective. New accounting standards set for FY 2015-16 included Governmental Accounting Standards Board (GASB) Statement 76, related to the hierarchy of accounting principles, and GASB 79, related to certain external investment pools and pool participants. Neither of these Statements had a material effect on the City’s financial statements. The City also implemented GASB 72, related to investment fair value measure and application. The result of the implementation was the addition of a notation to the financial statements (CAFR pages 53-54). Designations of Fund Balances The City's Fund Balance and Reserves Policy conforms to required standards enacted by the GASB. A listing of the FY 2015-16 year-end reserves established in accordance with this policy is shown on CAFR page 65. The following table summarizes the fund balances for all City funds: TABLE 2: GOVERNMENTAL FUND BALANCE CHANGES June 30, 2016 and 2015 June 30, 2016June 30, 2015$ Change% Change General Fund 109,184,026 97,706,494 11,477,532 11.7% Affordable Housing Fund25,526,669 13,607,857 11,918,812 87.6% Capital Improvement Funds60,282,217 50,385,192 9,897,025 19.6% Other Governmental Funds11,783,552 10,745,411 1,038,141 9.7% Total Governmental Funds 206,776,464 172,444,954 34,331,510 19.9% As shown above, General Fund Reserves totaled $109.2 million as of June 30, 2016: $29.9 million of that is available for cash flow purposes, equating to 5.1 months of budgeted operating expenditures in FY 2016-17. This exceeds the target as guided by the City Policy, which sets the cash flow goal at between two and four months of the budget. Additional Reports Prepared by Auditors In addition to the audit of the financial statements, the auditor engagement also included the completion of specialized reports. The five supplemental reports include: 1. A compliance audit of Alameda County Transportation Commission (ACTC) Measure B Funds 2. A compliance audit of the ACTC Vehicle Registration Fee Program 3. A compliance audit of the ACTC Measure BB Program 4. A compliance audit of the State of California Transportation Development Act (TOA) Program 5. A review of the City's Annual Appropriations Limit Calculation 4.17 Packet Pg. 243 Page 5 of 6 The City did not meet the threshold of $500,000 in expenditures of federal funds in FY 2015-16, and therefore was not required to complete a Federal Grant - Single Audit Report. The following is a brief summary of each supplemental report. ACTC Measure B Funds Report (Attachment 4): ACTC provides local funding via two local programs: 1) Local Street Improvements; and 2) Bicycle and Pedestrian Improvements. During FY 2015-16, the following projects were funded by Measure B: − Bicycle Master Plan Program − Street Slurry Seal Program − Street Overlay Program The compliance audit found that, based on the information reviewed and presented, the expenditures were materially in compliance with the program requirements. As of June 30, 2016, the Local Streets fund balance of $566,506 is assigned to a Capital Reserve for the continued street improvement projects, and the Bike I Pedestrian fund balance of $240,452 is restricted to the appropriate related bike and pedestrian program improvements. ACTC Vehicle Registration Fee Report (Attachment 5): The City of Dublin uses a Special Revenue Fund to account for the funds collected through the ACTC's Vehicle Registration Fee. The goal of the program is to sustain the County's transportation network through a distribution of the funds throughout the County on successive five-year cycles. As of June 30, 2016, the ACTC VRF fund had a balance of $215,224 in restricted funds. The FY 2015-16 Budget appropriated funds from this source to support upgrades to citywide traffic signals. ACTC Measure BB Report (Attachment 6): Alameda County Measure BB was approved by the voters in November 2014, with 70% of the vote. The fee is expected to generate about $30 billion over the next 30 years funded by an additional one-half cent sales tax to be used for transportation related expenditures. The program includes four categories of projects: 1) Transit; 2) Affordable Transit for Seniors and People with Disabilities; 3) Local Streets and Roads; and 4) Bicycle and Pedestrian Path and Safety. As of June 30, 2016, the Measure BB Fund had a restricted fund balance of $464,159 for Local Streets and Roads, and $162,036 restricted for Bicycle and Pedestrian improvements. There were no expenditures of these funds in FY 2015- 16. TDA Funds Report (Attachment 7): 4.17 Packet Pg. 244 Page 6 of 6 TDA grants are granted by the State and distributed through the Metropolitan Transportation Commission (MTC) which is the agency responsible for allocation of duns to eligible claimants within the greater San Francisco Bay area. The TDA grants allocated to the City of Dublin are for pedestrian and bicycle pathway improvement projects. During FY 2015-16, $33,311 was spent on the Accessible Pedestrian Signal Retrofit Project. As of June 30, 2016, the remaining grant funding is $115,000, which has been awarded to the City and will be received as expenditures happen. Appropriation Limit Schedule Report (Attachment 8): State law requires the adoption of an Appropriations Limit (Limit) which must be included in the Budget document. The City Council adopts the Limit by resolution and it is adjusted annually based on factors establish in State Law. The Limit applies only to appropriations that are funded by "proceeds of taxes." The Limit for the City of Dublin is substantially more than the amount of revenue generated from taxes. The Auditors reviewed the calculation used to develop the $291,414,855 Limit as presented in the FY 2016-17 Budget. There were no exceptions noted in the findings. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of this report was sent to Katherine Yuen, Partner, Maze and Associates. ATTACHMENTS: 1. Summary - Key Information, Comprehensive Annual Financial Report for FY 2015-16 2. City of Dublin Comprehensive Annual Financial Report - Fiscal Year 2015-16 3. Memorandum on Internal Control and Required Communications FY 2015-16 4. Alameda County Transportation Commission Measure B Funds (Street and Bicycle - Pedestrian) Report 5. Alameda County Transportation Vehicle Registration Funds (VRF) Report 6. ACTC Measure BB Program Report 7. State of California Transportation Development Act (TDA) Program Report 8. Appropriation Limit Schedule Report 4.17 Packet Pg. 245 SUMMARY – KEY INFORMATION COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDING JUNE 30, 2016 City Council Meeting December 20, 2016 Page 1 of 2 Attachment 1 1. Includes audited financial statements reviewed by Maze and Associates Accountancy Corporation (Maze). 2. The auditors issued a “Clean Opinion”, which means that the City’s financial statements fairly represent the City’s financial position. 3. The CAFR format will allow the City to apply for a Certificate of Achievement from the Government Finance Officers Association (GFOA). The goal is to provide financial information of the highest quality, in a transparent manner. 4. The only change in structure in FY 2015-16 is the implementation of GASB Statements 79 and 79, which did not have a material effect on the City’s financial statements, and GASB Statement 72, related to investment fair value measure and application. Implementing GASB 72 resulted in the addition of a notation to the financial statements (CAFR pages 53-54). 5. ORGANIZATION OF DRAFT REPORT: a. Transmittal letter (beginning page v): provides a general overview of economic and budgetary factors that impact the City. b. Opinion issued by the Independent Auditor (pages 1 - 3). c. Management Discussion and Analysis (MD&A) (pages 5 – 20): provides an overview of the financial activities, with a focus on significant trends, as well as major changes associated with the City's major funds (i.e. General Fund and Impact Fee funds). d. Financial Statements: a significant portion of the CAFR is comprised of financial statements and schedules for the various funds used to account for the City’s revenue and expenditures. Pages 22-23 present a Government-Wide Statement of Net Position which is similar to financial statements presented by private corporations. e. Statistical Section (pages 173-end): the unaudited statistical section of the CAFR includes graphs of relevant historical data. 6. Fund Equity - A complete listing of both fund reserves and designations for all funds is shown on page 65 of the report. 7. Audit Recommendations / Disclosures - As part of the Audit Review the independent auditors can present recommendations for consideration by the City. The process allows the Auditors to disclose their observations on certain practices and policies. As part of the recommendations the Auditors also note the upcoming government accounting standard changes. This information is presented as a separate document 4.17.a Packet Pg. 246 At t a c h m e n t : 1 . S u m m a r y - K e y I n f o r m a t i o n , C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t f o r F Y 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l SUMMARY – KEY INFORMATION COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDING JUNE 30, 2016 City Council Meeting December 20, 2016 Page 2 of 2 Attachment 1 titled “Memorandum on Internal Control and Required Communications for the Fiscal Year ended June 30, 2016”. 4.17.a Packet Pg. 247 At t a c h m e n t : 1 . S u m m a r y - K e y I n f o r m a t i o n , C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t f o r F Y 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l 4.17.b Packet Pg. 249 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN, CALIFORNIA COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2016 Prepared by ADMINISTRATIVE SERVICES DEPARTMENT 4.17.b Packet Pg. 250 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.b Packet Pg. 251 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t INTRODUCTORY SECTION 4.17.b Packet Pg. 252 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.b Packet Pg. 253 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t I INTRODUCTORY SECTION: I CITY OF DUBLIN Comprehensive Annual Financial Report For the Year Ended June 30, 2016 Table of Contents ........................................................................................................................................................ i Letter of Transmittal ................................................................................................................................................... v GFOA Certificate of Achievement ......................................................................................................................... xiv Principal Officers ...................................................................................................................................................... xv Organizational Chart ............................................................................................................................................... xvi I FINANCIAL SECTION: I Independent Auditor's Report .................................................................................................................................. 1 Management's Discussion and Analysis ................................................................................................................. 5 Basic Financial Statements: Government-wide Financial Statements: Statement of Net Position ....................................................................................................................... 22 Statement of Activities ............................................................................................................................ 24 Fund Financial Statements: Governmental Funds: Balance Sheet ...................................................................................................................................... 28 Reconciliation of the Governmental Funds -Balance Sheet with the Statement of Net Position ................................................................................................................................ 30 Statement of Revenues, Expenditures, and Changes in Fund Balances ............................................ 32 Reconciliation of the Net Change in Fund Balances -Total Governmental Funds with the Statement of Activities .......................................................................................... 34 Statement of Revenues, Expenditures and Changes in Fund Balance -Budget and Actual: General Fund ............................................................................................................................. 3 5 Affordable Housing Special Revenue Fund ............................................................................. .36 4.17.b Packet Pg. 254 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN Comprehensive Annual Financial Report For the Year Ended June 30, 2016 I FINANCIAL SECTION (Continued): Proprietary Funds: Statement of Net Position ................................................................................................................... 38 Statement of Revenue, Expenses and Changes in Fund Net Position ............................................... 39 Statement of Cash Flows ............................................................................................................... 40 Fiduciary Funds: Statement of Fiduciary Net Position .............................................................................................. 42 Notes to Basic Financial Statements ........................................................................................................ 43 Required Supplemental Information: Schedule of the Plan's Proportionate Share of the Net Pension Liability and Related Ratios ................. 84 Schedule of Contributions ........................................................................................................................ 85 Other Post-Employment Benefits-Schedule of Funding Progress .......................................................... 86 Supplemental Information: General Fund-Budget Versus Actual: Schedule of Budget Versus Actual Revenue by Sources .............................................................. 90 Schedule of Budget Versus Actual Departmental Expenditures ................................................... 94 Budgeted Major Governmental Funds Other than General Fund and Special Revenue Funds: Schedules of Revenues, Expenditures and Changes in Fund Balance -Budget and Actual: General Improvements Projects Capital Projects Fund .......................................................... 96 Community Improvements Projects Capital Projects Fund ................................................... 97 Parks Projects Capital Projects Fund ..................................................................................... 98 Streets Projects Capital Projects Fund ................................................................................... 99 Public Facilities Impact Fees Capital Projects Fund ............................................................ 100 Fire Impact Fees Capital Projects Fund ............................................................................... 101 Traffic Impact Fees Capital Projects Fund ........................................................................... l 02 Dublin Crossing Contribution Capital Projects Fund .......................................................... 103 11 4.17.b Packet Pg. 255 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN Comprehensive Annual Financial Report For the Year Ended June 30, 2016 I FINANCIAL SECTION (Continued): I Non-major Governmental Funds: Combining Balance Sheets ............................................................................................................. 110 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances ....................................................................................................................... 118 Schedule of Revenues, Expenditures, and Changes in Fund Balances -Budget and Actual ...................................................................................... 126 Internal Service Funds: Combining Statement of Net Position ......................................................................................... 162 Combining Statement of Revenues, Expenses and Changes in Fund Net Position ........................ 164 Combining Statement of Cash Flows ............................................................................................... 166 Fiduciary Funds: Statement of Changes in Assets and Liabilities -All Agency Funds ......................................... 170 I STATISTICAL SECTION: I Net Position by Component ................................................................................................................... 17 4 Changes in Net Position ......................................................................................................................... 176 Fund Balances of Governmental Funds ................................................................................................ 178 Changes in Fund Balances of Governmental Funds ............................................................................. 180 Assessed Value of Taxable Property .................................................................................................... 182 Direct and Overlapping Property Tax Rates ......................................................................................... 184 Principal Property Taxpayers ................................................................................................................ 186 Property Tax Levies and Collections .................................................................................................... 187 Ratio of Outstanding Debt by Type ....................................................................................................... 188 Direct and Overlapping Debt ................................................................................................................ 189 Legal Debt Margin Information ............................................................................................................ 190 111 4.17.b Packet Pg. 256 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN Comprehensive Annual Financial Report For the Year Ended June 30, 2016 j STATISTICAL SECTION (Continued): I Demographic and Economic Statistics ................................................................................................. 192 Property Value, Construction and Bank Deposits ................................................................................ 193 Principal Employers .............................................................................................................................. 194 Full-time Equivalent City and Contract Government Employees by Function .................................... 196 Operating Indicators by Function/Program ............................................................................................ 198 Capital Assets Statistics by Function/Program ..................................................................................... 200 Top 25 Sales Tax Producers ................................................................................................................. 202 Miscellaneous Statistical Data .............................................................................................................. 203 IV 4.17.b Packet Pg. 257 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t "' DUBLIN CALIFORN I A THE NEW AMERICAN BACKYARD City Council 925 .833.6650 City Manager 925.833.6650 Community Development 925 .833.66 1 0 Economic Development 925.833 .6650 Finance/IT 925.833.6640 Fire Prevention 925.833 .6606 Human Resources 925.833 .6605 Parks & Community Services 925.833.6645 Police 925 .833 .6670 Public Works 925.833.6630 I 00 Civic Plaza Dublin, CA 94568 p 925.833.6650 F 925.833.665 I www.dublin.ca.gov December 20 , 2016 Honorable Mayor and Members of the City Council: Presented with this transmittal is the City of Dublin (City) Comprehensive Annual Financial Report (CAFR) for the year ended June 30, 2016. The information in this Comprehensive Annual Financial Report is prepared in accordance with Generally Accepted Accounting Principles (GAAP) as established by the Governmental Accounting Standards Board (GASB). The responsibility for the accuracy and fairness of this report rests with the City. Management Staff are responsible for preparing a complete report which is based upon reliable information. Maze and Associates Accountancy Corporation, a firm of licensed public accountants, has issued an unqualified ("clean") opinion on the City of Dublin 's financial statements for the year ended June 30 , 2016. The independent auditor's report has been included in this Comprehensive Annual Financial Report. This letter of transmittal is designed to assist with an individual's review of the City's financial statements . Specifically it is intended to offer the reader useful information in assessing the economic conditions impacting the City of Dublin. It also complements the separate Management's Discussion and Analysis (MD&A) narrative section , which provides financial highlights of the City and additional analysis of trends reported as part of the financial statements . The MD&A is located immediately following the report of the independent auditors. CITY PROFILE The City of Dublin was incorporated in 1982 and is located in Alameda County, a growing area in the eastern portion of the San Francisco Bay Area . In 2011, the City was named an "All-America City" by the National Civic League, one of the nation 's oldest and most prestigious civic organizations . In 2012, the City celebrated its 30th anniversary as an incorporated city. The City provided for a permanent staffing level of approximately 93.75 full-time equivalent City employees in the FY 2015-16 budget cycle, and budgeted for an additional 194 temporary employees during the summer recreational season. The City serves an estimated population of 57,349 covering a land area of 14.62 square miles. The City's strategic location offers opportunities for employers, retail outlets , and high quality residential neighborhoods . v 4.17.b Packet Pg. 258 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t The City operates under the Council-Manager form of government. Policy making and legislative authority are vested in the City Council, which consists of an elected Mayor, who serves a two-year term, and four Council members each elected to a four-year term. The City Council is responsible for the City's ordinances, operating resolutions, adoption of the annual budget, hiring the City Manager and City Attorney and confirming the appointments made by the Mayor to commissions and committees. The City Manager is responsible for the following activities: implementing the policies, ordinances, and directives of the City Council; overseeing the day-to-day operations of the City; and appointing the Directors of the City's departments. Current City services include: City Manager; Human Resources; Administrative Services (Finance/Information Systems); City Attorney; City Clerk; Police; Fire; Community Development (Building/Planning/Housing); Economic Development/Public Information; Parks and Community Services; and Public Works (including Engineering and Maintenance). The City contracts with both public agencies and private firms to provide a variety of key services including: Building Inspection; Fire; Police; and Public Works maintenance. A total of 131.85 FTE contract employees were included in the City budget in FY 2015-16. HIGHLIGHTS The City of Dublin is located at the intersection of Interstates 580 and 680 approximately 35 miles east of San Francisco. The City delivers a broad range of community services and has a wide range of housing types available to meet the demands of various employers throughout the region. Over the past several years residential builders and developers have constructed a variety of new housing options, which include a mix of transit-oriented development adjacent to the City's two Bay Area Rapid Transit (BART) stations, as well as single family homes and condominium I townhome developments. The relatively close proximity to additional job centers and colleges and universities in the Bay Area create an attractive environment. Much of the recent growth in the community, which is now in its final phases of completion, was planned in the voter-approved 1994 Eastern Dublin Specific Plan. This vision has allowed a strong foundation and quality neighborhoods and public facilities to be built citywide. Equally exciting, new developments in the Downtown Dublin Specific Plan area and throughout the rest of the community have brought a wonderful range of new retail, office and transit-oriented residential development that will support a high quality of life in Dublin. The City remains committed to working to attract new quality investment and services to our community. New development over the past decade has had positive budgetary impacts, allowing the City to make significant investment in our community-serving facilities, such as our excellent parks. While careful financial stewardship has put Dublin in a strong fiscal position, it is important that we look to ensure the stability of the community's long-term fiscal condition so that we may continue to provide high-quality services. VI 4.17.b Packet Pg. 259 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Key City accomplishments during FY 2015-16 include the following: Parks & Community Services • Celebrated the 33rd Annual St. Patrick's Day Festival and Shamrock 5K Fun Run and Walk. th • Held the 4 Annual "Splatter'' event, featuring an array of multi-cultural performance venues, with an estimated crowd of 15,000. • Presented two special exhibits, "A History of Dublin Schools" and "Farm-to-Table: Dublin's Farmers," at the Dublin Heritage Park and Museums. • Held another successful season of the free summer outdoor movie series, "Picnic Flix." • Presented the annual Youth Benefit Concert, raising money for the Youth Fee Assistance Program, which enables children from low-income families to participate in the City's recreational programs. • Began construction of Phase II of Fallon Sports Park, which includes a 90' baseball diamond, two lighted soccer fields, concession building, public restrooms, group picnic area with shade, adventure playground, pathway with pedestrian lighting, and a parking area. • Began construction on (developer-built) Jordan Ranch Neighborhood Park. • Approved the conceptual design and began development of construction documents for Sean Diamond Neighborhood Park, a planned five-acre park in the Positano neighborhood. • Completed the update to the Parks and Recreation Master Plan and Public Facility Fee Program. • Completed the Dublin Camp Parks Military History Center management plan. Design of the Center is in progress. • Continued the Dublin Crossing Community Park Master Plan community planning process for a new 30-acre community park. • Held the fifth season of the Dublin Farmers' Market at Emerald Glen Park. • Celebrated Dublin's "Hometown Heroes" at an annual event held in November at the Senior Center. • Continued construction of The Wave at Emerald Glen Park, a 31,000-square foot aquatic complex. Public Works and Environmental Services • Received $11.2 million of Measure BB and $6.3 million of Measure B grant funds from the Alameda County Transportation Commission for the Dougherty Road Improvement Project. • Received $3 million of Measure BB grant funds for the Dublin Boulevard Improvement Project (Sierra Court to Dublin Court). • Began design for the Public Safety Complex renovation. The proposed Police Services building will include a variety of offices, an Emergency Operations Center, evidence storage, and public lobby. • Continued implementation of the Bicycle and Pedestrian Master Plan, including installing buffered bike lanes and green conflict zone markings along Amador Valley Boulevard from San Ramon Road to Village Parkway. • Installed enhanced bicycle detention devices at various traffic signals. • Maintained high-quality roads by completing 630,000 square feet of pavement overlay in Downtown Dublin. • Replaced 3,800 square feet of damaged sidewalk and installed four curb ramps as part of the annual sidewalk safety and ADA transition plan project. • Filled 162 potholes; trimmed 2,341 trees; completed storm drain cleaning and assessment of storm drain lines; and completed 6,057 miles of street sweeping. Vil 4.17.b Packet Pg. 260 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t • Coordinated 32nd Annual "Dublin Pride Week" activities, including Volunteer Day, a Sustainable Citizens Workshop, a food drive, and a household hazardous waste collection and compost giveaway. • Coordinated the 7th Annual "Creek Clean-Up" event. • Partnered with Dublin San Ramon Services District (DSRSD) on the installation of a recycled water main under San Ramon Road, bringing the Recycled Water Expansion Project to western Dublin. • Provided a site for DSRSD's Recycled Water Station, to offer residents free recycled water for home irrigation and gardening use. Administrative Departments • Graduated the 11th class of students of Inside Dublin, a seven-week program which provides an in- depth look at all areas of municipal operations, including education, infrastructure, public safety, local government, and community development. • Approved pilot program for free Wi-Fi system for part of Downtown Dublin. • Enhanced emergency notification capabilities by transitioning to a new countywide emergency alert system, "AC Alert." • Hosted the annual Volunteer Recognition Event. Economic Development • Implemented new branding and marketing campaign, which included the creation of new economic development marketing materials, including national and regional ads. • Launched a redesigned website with expanded features including new content designed to better communicate information with residents, visitors, and the business community. • Expanded "Discover Dublin," in partnership with the Chamber of Commerce, into a year-round campaign promoting Dublin businesses. • Participated in "National Manufacturing Day'' by arranging tours of two Dublin firms for local students. • Partnered with other Tri-Valley cities and local Chambers of Commerce to provide a series of three business education forums. • Promoted Dublin as a location of choice for emerging technology firms. Community Development • Completed key amendments to the General Plan and revised the Dublin Crossings and Eastern Dublin Specific Plans to facilitate the creation of two new school sites for the Dublin Unified School District. • Provided permitting assistance for commercial development including the Persimmon Place Shopping Center, Fallon Gateway, upgrades to Dublin Place, Tesla Motors, and business renovations on Village Parkway. • Worked cooperatively with the DSRSD and State agencies to comply with the Governor's Executive Order regarding the 2015 drought and water conservation. • Completed successful financing for the 66-unit Valor Crossing Apartments, and worked with project developer Eden Housing to commence construction and develop an outreach program to assist veterans in need of affordable housing. VIII 4.17.b Packet Pg. 261 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t • Completed a critical assessment and streamlined the City of Dublin First-Time Homebuyer and Inclusionary Below-Market Rate housing programs to enhance effectiveness and flexibility. • Processed permits for major projects including the Bay West Apartments, Dublin Station Apartments, Dublin Corporate Center tenant relocations and enhancements, and the Stanford Health Urgent Care Facility. • Prepared the City Council-adopted ordinance for a streamlined permitting process for small residential rooftop solar systems. • Worked with the Department of Water Resources on the completion of the five-year annual FEMA National Flood Insurance Program audit of the City's flood plain management. Police Services • Added a new Captain to the force to expand capabilities oflaw enforcement. • Approved contract to purchase new law enforcement technology including license plate readers. • Held two Town Hall meetings to respond to community concern relating to property crimes. • Purchased two new patrol vehicles and one new motorcycle for the Traffic Unit. • Purchased 10 new Preliminary Alcohol Screening devices with the most up-to-date technology. • Seized approximately 540 pounds of illegal fireworks in an undercover sting operation. • Operated a successful Holiday Crime Suppression Unit during the holiday season. • Participated in the National Drug "Take-Back Initiative" event, resulting in the collection of 452 pounds of prescription drugs. • Conducted two Tobacco Compliance Operations, checking 44 locations to ensure businesses are not selling tobacco to minors. • Facilitated the first ever Safety Fair which included the assistance of Alameda County Fire Department, American Red Cross, and several local vendors. Fire Services • Established aid agreements with Livermore/Pleasanton Fire and San Ramon Valley Fire. • Conducted Personal Emergency Preparedness (PEP) classes to prepare residents for disasters. Also in FY 2015-16, the City received numerous awards and honors for its accomplishments in various areas of community services and improvements. These include the following: • Named the 4th Best City in Northern California for Young Families, based on home affordability, family growth and prosperity, family friendliness, and quality of education. • 2015 "Award of Excellence" from the California Association of Public Information Officers (CAPIO) and a 2015 "Award of Merit" by the California Association of Local Economic Development (CALED) for the Marketing and Branding Campaign, "Dublin: The New American Backyard." • 2015 A ward for Excellence in Information Technology Practices from the Municipal Information Systems Association of California (MISAC). • Certification of Achievement for Excellence in Financial Reporting for the FY 2014-15 Comprehensive Annual Financial Report (CAFR) by the Government Finance Officers Association. • "A" Grade from the American Lung Association State of Tobacco Control. IX 4.17.b Packet Pg. 262 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t • Recognition of five detectives (Sergeant Rafael Alvarez, Miguel Campos, Jose Buenrostro, Misty Carausu, and Marc Dinis), ACFD Captain Xavier Poulleau, and City of Dublin Parks and Community Services Manager Hazel Wetherford as Dublin Rotary Superstars. • Recognition of Detective Miguel Campos as "Officer of the Year" by the Knights of Columbus for his outstanding work as a lead police investigator. • Recognized by the Metropolitan Transportation Commission Regional Streets and Roads Program for achievement in pavement maintenance, with Alameda County's highest pavement condition index. • Named a "Tree City USA" by the National Arbor Day Foundation. FINANCIAL OUTLOOK Growth in the City of Dublin's property and sales tax revenues continues to reflect a healthy and thriving community. Following a 2% loss in overall Assessed Valuation (AV) during the recession, the City went from a total AV of $8.4 billion in FY 2011-12 to $12.6 billion in FY 2015-16, owing to real estate values that have been restored, higher sales prices, and new developments coming on line. Total AV increased by $1.5 billion (13.3%) over the prior year, which was the largest percentage growth in Alameda County, followed by Emeryville's (11.7%) and Oakland's (8.7%) growth. The City's property tax revenues, which made up 41 % of total revenues in FY 2015-16, have grown 1 %, 6%, 7%, 16%, and 14% over the last five years. Sales tax revenue also continues to grow, with an average increase of 10% per year over the last five years, and making up 33% of total revenues in FY 2015-16. This was the first full year the City benefitted from tax receipts generated in the Persimmon Place project (including Whole Foods, Nordstrom Rack, Home Goods, and a variety of restaurants). The City's Sales Tax Reimbursement Program, which offers a temporary tax incentive to eligible companies, has been instrumental in bringing in new retailers, and is continuing in FY 2016-17. Development-related revenue is the third largest revenue stream to the City, making up 13% of the total budget in FY 2015-16. Building permit revenue and development services revenue (planning and engineering services) increased a combined 1 % over FY 2014-15, but the yearly increases since the recession have been extremely varied: since FY 2010-11, development revenue increased 52%, 18%, 7%, 3%, and 1 % in the respective years. The City has anticipated this downward trend as some of the larger development projects near completion, and continues to maintain a Service Continuity Reserve in the General Fund to ensure that there are future funds to cover expenditures when development activity slows. x 4.17.b Packet Pg. 263 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t FINANCIAL PLANNING AND POLICIES The City Council adopted a 10-Y ear Strategic Plan, which is updated every two years. Five specific strategies were identified to establish the framework and overarching policy focus for the delivery of public services to the community. The Budget document has a section containing the Strategic Plan and Goals and Objectives. Adjustments to programs presented by the City Manager in the Budget document were tied to the prioritization of elements within the Strategic Plan. The last Strategic Planning meeting was held March 7, 2015, when the City Council discussed the general assumptions used in the City's 10-Year Financial Forecast. A key outcome of the Strategic Planning meeting was the City Council's decision to identify long-term fiscal sustainability as the key strategic initiative and to direct Staff to make sure fiscal sustainability becomes a major factor in future decisions, including the FY 2015-16 budget and beyond. The City adopts a balanced operational budget in accordance with City policies, and uses a two-year budget format. The City Council adopts a final budget and appropriates funds in advance of the July 1st start of the new Fiscal Year. In terms of major capital investments, constructed with Impact Fees, the City has operated utilizing a pay-as-you-go philosophy. The City has typically operated with no debt financing, though an equipment lease was initiated in FY 2012-13 to fund various energy-efficient improvements, including solar panels at City facilities, which have reduced ongoing utility costs and will eventually fully offset the cost of the project. This project aligned with City Council strategy focused on supporting environmental sustainability. The financial policies currently used for budgeting also provide for the use of Internal Service funds to assure resources are available to finance the replacement of public safety vehicles and apparatus, computer systems, and some building components. The importance of being prepared to address long- term needs has always been a key principle supported by the City Council. The City has also proactively financed contributions to fund long-term retiree medical liabilities. The City Council adopted a policy in accordance with GASB Statement 54, which establishes the components of Fund Balance within the General Fund and how changes as the result of operations are to be administered. The policy continues to support the long-term philosophy to be prudent and maintain funds for future liabilities which may be both known as well as unknown. The City Council has also set aside funds for specific projects and activities with the understanding that some goals require a long- term view and incremental funding over a number of years before the project is undertaken. AWARDS The Government Finance Officers' Association (GFOA) has recognized the City of Dublin for its Comprehensive Annual Financial Report covering the period ending June 30, 2015. A copy of the award from this entity is included in this report. This award represents the 25th consecutive year that the City's report was recognized by the GFOA. In order to be recognized, the City was required to produce an easily readable and efficiently organized report. The report must also meet the standard for generally accepted accounting principles and legal requirements. XII 4.17.b Packet Pg. 265 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t ACKNOWLEDGEMENTS The preparation of this report was made possible by the collaborative efforts of staff in the Administrative Services Department and other departments. A special thanks and acknowledgement goes to Yuliana Tjeng, Senior Accountant, and Lisa Hisatomi, Assistant Director of Administrative Services, as well as the professional staff at Maze and Associates. Of course the ultimate thanks are afforded to the Mayor and City Council in their support and commitment to have the City's fmancial reporting strive for excellence. Sincerely, Christopher L. Foss Colleen Tribby City Manager Director of Administrative Services Xlll 4.17.b Packet Pg. 266 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Presented to City of Dublin California For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2015 Executive Director/CEO XIV 4.17.b Packet Pg. 267 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN PRINCIPAL OFFICERS Fiscal Year 2015/2016 Vice Mayor Abe Gupta Councilmember Don Biddle Mayor David Haubert ADMINISTRATION PERSONNEL City Manager Assistant City Manager City Attorney Administrative Services Director City Clerk Chief of Police Community Development Director Economic Development Director Fire Marshal Human Resources Director Parks & Community Services Director Public Work Director xv Councilmem her Kevin Hart Councilmember Doreen Wehrenberg Chris Foss Linda Smith John Bakker Colleen Tribby Caroline Soto Dennis Houghtelling Luke Sims Lori Taylor Bonnie Terra Julie Carter James Rodems Gary Huisingh 4.17.b Packet Pg. 268 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the City, as of June 30, 2016, and the respective changes in the financial position and cash flows, where applicable, thereof and the respective budgetary comparisons listed as part of the basic financial statements for the year then ended in conformity with accounting principles generally accepted in the United States of America. Emphasis of Matter Change in Accounting Principle The City changed its accounting policy during the year ended June 30, 2016. As a result, the City adjusted the beginning fund balance of the Affordable Housing Special Revenue Fund as discussed in Note lN to the financial statements. The emphasis of this matter does not constitute a modification to our opinions. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that Management's Discussion and Analysis, and other Required Supplemental Information be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements as a whole. The Introductory Section, Supplemental Information, and Statistical Section as listed in the Table of Contents are presented for purposes of additional analysis and are not required parts of the financial statements. 2 4.17.b Packet Pg. 271 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t The Supplemental Information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the Supplemental Information is fairly stated in all material respects in relation to the basic financial statements as a whole. The Introductory and Statistical Sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated November 17, 2016, on our consideration of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control over financial reporting and compliance. ~~L j ~ /Y-)o~ Pleasant Hill, California November 17,2016 3 4.17.b Packet Pg. 272 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.b Packet Pg. 273 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Management's Discussion and Analysis (MDA) June 30, 2016 As management of the City of Dublin (City), we offer readers of the City's financial statements this narrative overview and analysis of the financial activities of the City for the FY ended June 30, 2016. Please read this overview in conjunction with the accompanying letter of transmittal and the accompanying basic financial statements. OVERVIEW OF THE FINANCIAL STATEMENTS This discussion and analysis is intended to serve as an introduction to the City's basic financial statements, which are comprised of three components: • Government-wide Financial Statements -These include the Statement of Net Position and Statement of Activities. These statements provide information about the activities of the City as a whole and about the overall financial condition of the City in a manner similar to a private-sector business. • Fund Financial Statements -These statements provide additional information about the City's major funds, including how services were financed in the short term and fund balances available for financing future projects. • Notes to the Financial Statements -The notes provide additional detail that is essential to a full understanding of the information provided in the Government-wide and Fund Financial Statements. In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning the City's progress in funding its obligation to provide pension benefits to its employees. GOVERNMENT-WIDE FINANCIAL STATEMENTS -DESCRIPTION These statements include all assets and liabilities of the City using the accrual basis of accounting, which is similar to the accounting used by most private sector companies. All current year's revenues and expenses are accounted for regardless of when the cash is paid or received. These statements report the City's net position and changes to the net position during the FY. Net position -the difference between assets and liabilities -are one way to measure the City's financial position. Over time, increases or decreases in the net position are among indicators used to assess whether the financial condition of the City is improving or deteriorating. However, it is also important to consider other nonfinancial factors, such as: changes in the City's property tax values, sales tax outlets, and the condition of the City's infrastructure (i.e. parks and streets), to accurately assess the overall health of the City. The Government-wide statements present information about the City's activities, all of which are considered governmental in nature. These include services provided for police, fire, community development, streets, and culture and leisure. These services are funded from monies received from property, sales and other taxes, direct charges for services provided, grants, contributions from other agencies, and impact fees collected from new development. 5 4.17.b Packet Pg. 274 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t GOVERNMENT-WIDE FINANCIAL STATEMENTS-ANALYSIS Table 1 provides and analysis summarizing the year to year change in the Government-Wide net assets reported for the City of Dublin. By definition the "net assets" are represented as the difference between total assets and total liabilities. TABLE 1: SUMMARY OF NET POSITION June 30, 2016 and 2015 Governmental Activities June 30, 2016 June 30, 2015 $Change % Change Item Current and other assets 228,952,110 203,229,734 25,722,376 12.7% Notes receivable (See Note5) 14,614,947 9,632,631 4,982,316 51.7% OPEB asset (Note 12) 996,376 (4,647) 1,001,023 -21541.3% Capital assets 466,309,644 450,582,357 15,727,287 3.5% Total Assets 710,873,077 663,440,075 47,433,002 7.1% Deferred Outflows ofResources 1,997,928 1,067,859 930,069 87.10% Current liabilities 23,586,470 21,175,785 2,410,685 11.4% Noncurrent liabilities 17,787,418 13,939,533 3,847,885 27.6% Total Liabilities 41,373,888 35,115,318 6,258,570 17.8% Deferred Inflows of Resources 1,216,310 2,645,492 (1,429,182) -54.0% Net investment in capital assets 460,963,292 444,832,546 16,130,746 3.6% Restricted 97,592,438 74,738,217 22,854,221 30.6% Unrestricted 111,725,077 107,176,361 4,548,716 4.2% (See Note 8 to Financials for Classification) Total Net Assets 670,280,807 626,747,124 43,533,683 6.9% As illustrated in the above table, the City's net position increased by $43.5 million (6.9%) during FY 2015-16. This is primarily due to the following: • Total assets increased approximately $47.4 million, due primarily to increases in cash and investments and accounts receivable, which are part of current assets, and in capital assets. Cash and investments in the Dublin Crossing and Public Facility Fees funds increased by $15 million and $2 million, respectively, as large one-time development payments were received, in addition to numerous smaller payments. Accounts receivable in the General Fund increased by $4 million, due to the accrual of the triple flip (sales tax) close out payment for the FY, which was received after the end of the FY. Capital assets increased by 15.7 million (3.5%) due primarily to significant progress on capital improvement projects, including $20.8 million spent on the Emerald Glen Aquatics Complex and $1.5 million on the Fallon Sports Park Phase II, both of which are projected to be complete in mid-2017. Notes receivable increased in the Affordable Housing fund, as the City committed to lending a total of $6.4 million for the Veterans Housing Apartments project, of which $6 million has been funded as of June 30, 2016. 6 4.17.b Packet Pg. 275 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t • Total liabilities also increased in FY 2015-16, with a net difference of $6.3 million over the prior year. Current liabilities primarily represent obligations outstanding for current operations (accounts payable), capital projects (such as retention payable), deferred revenue, and deposits held. Accounts payable increased by $4.9 million due primarily to activity related to construction projects. On the other hand, deposits held decreased by $2.3 million due to several large cash bonds from developers being refunded during the year, as those projects were deemed complete. The increase in Noncurrent liabilities was due to the increase of the City's Net Pension Liability by $2.3 million as well as the new booking of the City's share of Alameda County Fire Department's OPEB obligation (see Note 14). • The City's $461.0 million in capital assets represents 68.8% of the total reported net assets. Capital asset investments include the City's investments in land, infrastructure, buildings, and equipment. As the City uses these capital assets to provide current services to residents, the assets are not available for future spending. The change in annual capital assets reflects both the addition of capital assets (including construction in progress), less accumulated depreciation. • Restricted assets, including the Affordable Housing Fund, impact fee funds and grant funds, are resources that have external restrictions on their use. In FY 2015-16 the City's restricted assets increased by $22.9 million. The Affordable Housing Fund balance increased $11.9 million due primarily to the prior period adjustment, as the City changed its accounting policy related to loans receivable in FY 2015-16 (see notes to financial statement no.IN). The collection of impact fees for specific development projects, notably in the Public Facility Fees Fund and Traffic Impact Fees Fund, as well as in the Public Art Fund (Special Revenue), also contributed to the increase of $13.3 million in the restricted assets. These funds are restricted to specific capital improvement use. Approximately $111.7 million of the City's total assets (an increase of $4.5 million over the prior year) are unrestricted and may be used to meet the City's ongoing obligations to the community and to creditors. The bulk of unrestricted assets are attributable to portions of the General Fund balance that are already committed and assigned for specific purposes, in accordance with the City's Fund Balance and Reserves Policy. 7 4.17.b Packet Pg. 276 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t GOVERNMENTAL ACTIVITIES Table 2 below provides a summary of major program expense categories, program revenues used to fund specific expenses, and general City revenues available for funding all City programs. The information presented here provides detail behind the numbers shown in the Summary of Net Position (Table 1). TABLE 2: SUMMARY OF CHANGES IN NET POSITION June 30, 2016 and 2015 June 30, 2016 June 30, 2015 $Change % Change Revenues Program Revenues Charges For Services 26,051,835 21,569,439 4,482,396 20.8% Operating Contributions & Grants 1,629,137 955,677 673,460 70.5% Capital Grants & Contributions 38,433,119 21,931,981 16,501,138 75.2% Total Program Revenue 66,114,091 44,457,097 21,656,994 48.7% General Revenues Property Taxes 33,598,601 29,437,951 4,160,650 14.1% Special Assessments Taxes 1,359,212 1,264,204 95,008 7.5% Sales Taxes 22,070,647 19,211,823 2,858,824 14.9% Other Taxes 6,606,016 6,159,654 446,362 7.2% Investment income, unrestricted 2,937,999 550,272 2,387,727 433.9% IntergovernmentaL unrestricted 1,825,410 2,428,248 (602,838) -24.8% Other general revenues 1,819,260 735,139 1,084,121 147.5% Total General Revenue 70,217,145 59,787,291 10,429,854 17.4% Total Revenues 136,331,236 104,244,388 32,086,848 30.8% Expenses Governmental activities: General government 19,280,680 10,774,480 8,506,200 78.9% Police 18,316,420 15,325,113 2,991,307 19.5% Fire 14,725,476 12,198,769 2,526,707 20.7% Public works 13,883,008 15,336,225 (1,453,217) -9.5% Park and community services 14,625,459 12,149,716 2,475,743 20.4% Economic development 555,564 679,313 (123,749) -18.2% Community development 11,410,946 5,713,196 5,697,750 99.7% Total Governmental Activites 92,797,553 72,176,812 20,620,741 28.6% Increase In Net Position 43,533,683 32,067,576 11,466,107 35.8% Net Position -Beginning of Year 626,747,124 594,679,548 32,067,576 5.4% Net Position -End of Year 670,280,807 626,747,124 43,533,683 6.9% 8 4.17.b Packet Pg. 277 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t As shown in Table 2, revenues from all sources totaled $136.3 million and expenses for all City programs totaled $92.8 million in FY 2015-16. The City's net position increased $43.5 million, compared to $32.1 million in the prior year: that change is due predominantly to increased revenue from Property and Sales taxes, revenues related to development projects, unrealized gains from investments and revenue from recreation programs. Revenues Overall revenues increased $32.1 million, or 30.8%, in FY 2015-16 compared to the prior year. Changes included: • Charges for Services increased $4.5 million due mainly to the effect of the City changing its accounting policy related to loans receivable in FY 2015-16. As a result of the change, there was a $4.9 million ofrevenue recognized in Affordable Housing fund for the year. • Capital Grants and Contributions increased $16.5 million due to increased one-time revenues (Community Benefit Payments), public facility fees, traffic impact fees, fire impact fees and public art in-lieu fees. • Property Taxes increased $4.2 million, resulting from an increase to overall assessed property valuations, and the incorporation of some recapture of previous values lost during the recession. • Sales Taxes increased $2.9 million, due to strong growth in the auto sales, consumer spending, and building and construction sectors. • Investment income (unrestricted) increased $2.4 million, due primarily to the booking of a $1.9 million unrealized gain on investments at the end of FY 2015-16. • Other general revenue increased due mostly to several one-time general reimbursements for street projects, library improvement projects and an increase to the leased property rate. Expenses Total expenses increased $20.6 million, or 28.6% in FY 2015-16 compared to the prior year. The increase in expenses was in line with the increase in revenue. The following factors contributed to the overall mcrease: • General Government expenses increased by $8.5 million due primarily to a large one-time prepayment of the City's share of Alameda County Fire's OPEB liability during the year. • Police expenses increased by $3 million due to increased costs charged by Alameda County, fuel expenses, internal service charges and acquisitions of police vehicles during FY 2015-16. • Fire expenses increased by $2.5 million due primarily to the first time City's OPEB obligation recognition of $2.1 million for the Alameda County Fire Department (see Note 14) in addition to increase in internal service charge for FY 2015-16. • Public Works expenses decreased by $1.5 million as a result of large expenses in the prior year that did not reoccur in FY 2015-16, related to work required for the newly acquired buildings last year. In addition, the department had lower internal service charges, and lower staff costs due to vacancies that occurred during the year. 9 4.17.b Packet Pg. 278 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t The City maintains fifty-two (52) individual Governmental funds. Information is presented separately in the Governmental fund balance sheet and in the Governmental fund statement of revenues, expenditures, and changes in fund balances for the following ten funds: General Fund; Affordable Housing Fund; four Capital Project Funds (General Improvement Projects; Community Improvement Projects; Parks Projects; Streets Projects); and four Impact Fee Funds (Public Facilities Impact Fees, Fire Impact Fees, Traffic Impact Fees, and Dublin Crossings Contribution). These funds either qualify or the City requested them to be classified as major funds due to their significance in the financing of new capital assets. Data from the other forty-two ( 42) Governmental funds are combined into a single aggregated presentation, labeled as Non-Major Governmental Funds. Individual fund data for each of these non-major governmental funds is provided in the form of combining statements elsewhere in this report. The City adopts an annual appropriated budget for each of its Governmental funds. A budgetary comparison statement has been provided for each Governmental fund to demonstrate compliance with this budget. Proprietary funds: The City maintains one type of Proprietary fund. Internal service funds are an accounting device used to accumulate and allocate costs internally among the City's various functions and to build up reserves for future replacement of capital assets. These funds are also used to collect funds for future retiree medical costs, which are then transferred to a trust. In FY 2006-07, the City established an internal service fund component related to the pre-payment of the Public Employees Retirement System side fund obligation. Charges are made to departments based on payroll to fully recover advanced retirement payment over time. The City uses three internal service funds to account for its fleet of vehicles, computer systems, other furniture and equipment, certain retiree costs and contributions, and improvements to City buildings. In FY 2015-16, the City added a fourth internal service fund to account for all costs related to information technology needs. Because these services solely benefit the governmental function, they have been included within governmental activities in the Government-wide financial statements. Proprietary fund financial statements provide the same type of information as the Government-wide financial statements, only in more detail. All four internal service funds are combined into a single, aggregated presentation in the Proprietary fund financial statements. Individual fund data for the internal service funds is provided in the form of combining statements elsewhere in this report. Fiduciary funds: The Fiduciary fund section consists of six Agency Funds. The Dublin Boulevard Extension Agency Fund is an improvement district with outstanding bonds. The City's role is that of a trustee, or fiduciary, in collecting assessments and remitting bond payments. The City has no legal, contingent or moral obligation for the repayment of this debt and merely ensures that the assets received are used for their intended purposes. The City also provides a similar role for four Geologic Hazard Abatement Districts. California Public Resources Code section 25670 establishes that these Districts are a political subdivision of the State and not an agency or instrumentality of a local agency. The City contractually provides support to collect funds in a fiduciary capacity and may also arrange for activities funded by the Districts. The City has served as the fiscal agent for Alameda County Associated Community Action Program (ACAP) since 2011. The entity is a Joint Powers agency which the members have decided to proceed with closing out all activities. The City role was limited to holding funds collected from members and issuing payments as part of the close-out process. These fiduciary activities are excluded from the City's fund financial statements because these assets cannot be used to finance City operations. The activity for these funds, however, is provided for in a separate combining statement contained elsewhere in this report. 12 4.17.b Packet Pg. 281 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t FINANCIAL ANALYSIS OF THE GOVERNMENTAL FUNDS At June 30, 2016, the City's governmental funds reported combined ending fund balances of $206.8 million, an increase of $34.3 million from the prior year. Table 3 below illustrates the net change in fund balances over the prior year for these funds. A discussion of the changes follows the table; individual and non-major funds may be found in the Supplemental. TABLE 3: GOVERNMENTAL FUND BALANCE CHANGES June 30, 2016 and 2015 June 30, 2016 June 30, 2015 $Change % Change General Fund 109 ,184,026 97,706,494 11,477,532 11.7% Affordable Housing Fund 25,526,669 13,607,857 11,918,812 87.6% Capital Improvement Funds 60,282,217 50,385,192 9,897,025 19.6% Other Governmental Funds 11,783,552 10,745,411 1,038,141 9.7% Total Governmental Funds 206, 776,464 172,444,954 34,331,510 19.9% GENERAL FUND The General Fund is the chief operating fund of the City. Approximately $0.8 million of the balance is non-spendable in the form of pre-paid expenses, advances to the Fire Impact Fee Fund and the PERS Side Fund, and an endowment fund related to a City-owned historic cemetery. At the end of FY 2015-16, the unassigned fund balance of the General Fund was $29 .9 million, representing approximately four months of budgeted FY 2016-1 7 expenditures, with total fund balance at $109 .2 million. The unassigned amount reflects an amount calculated for the unrealized gain on investments as well as an amount related to cash flow for on-going operations. The remaining balances are committed or assigned in accordance with a policy adopted by the City Council as discussed in Note 8 to the financial statements. During FY 2015-16, General Fund revenues exceeded its expenditures by $13 .9 million, before transfers out. Compared to the prior year, General Fund revenues came in $6.9 million higher, from $76.1 million in FY 2014-15 to $82.9 million in FY 2015-16. This is due mainly to gains in Property Taxes and Sales Taxes, which made up 40.5% and 25.2%, respectively, of all General Fund revenues in FY 2015-16. The booking of unrealized gains also contributed $1.9 million to revenue at the end of the year. Expenditures in General Fund departments totaled $69.0 million in FY 2015-16, staying nearly $6.5 million under the final budget (not including transfers out), but coming in $12.4 million higher than actual expenditures in the prior year. This is primarily due to a $9.2 million one-time prepayment of the City's OPEB unfunded actuarial accrued liability for both the Alameda County Fire Department as well for City employees. Contracted service costs increased over the prior year approximately $2.2 million, and there was a new internal service charge of $1.1 million to account for expenses in the Information Technology internal service fund. Also in FY 2015-16, the General Fund contributed $2.4 million towards capital project expenditures, an increase of nearly $1 million over the prior year. The majority of this ($2 million) was for seed funding of the Information Technology Fund to cover technological upgrades planned over the next two years. 13 4.17.b Packet Pg. 282 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t AFFORDABLE HOUSING FUND The Affordable Housing Fund is a special revenue fund which accounts for funds associated with the Affordable Housing programs. The fund balance totaled $25.5 million at June 30, 2016, an increase of nearly $12 million over the prior year. The change primarily reflects prior period adjustment resulting from the adoption of a new accounting policy related to loans receivable coupled with housing loan activities during the year (see Note lN). CAPITAL IMPROVEMENTS FUNDS As previously described, the City has included seven specific capital funds in the information presented as part of the governmental funds. Four of the funds are used to capture expenditures related to active capital projects that are underway. The four funds are: General Improvement Projects; Community Improvement Projects; Parks Projects; and Streets Projects. Funding for the expenditures in these funds occurs via transfers in from other funds. As of June 30, 2016 (as in the prior year), none of these funds carried a balance. The following Capital Impact Fee Funds are also reported: Public Facilities Fee Fund: This fund includes developer fees collected to develop parks and other public facilities. Total revenue collected in FY 2015-16 was $15.4 million, an increase of $6.5 million from the prior year, which was due primarily to some large one-time fee payments that were received during the year. This revenue is collected when developers process Final Maps, resulting in payments of park land dedication fees. Due to variations in project construction and acquisition timelines, expenditure patterns will fluctuate. Expenses in FY 2015-16 totaled $0.04 million in this fund. The balance is designated as restricted due to the fact that there are legal restrictions on its use, and it is not available for general purposes. Fire Impact Fees: This fund accounts for fees collected from new development to pay for the capital cost associated with the provision of Fire Services. Total revenue collected in FY 2015-16 was $0.4 million, trending with what was collected in the prior year. In FY 2011-12 the City collected an advance payment from the Jordan Ranch project, which will reduce fees collected as the property develops, since the developers will have credits in-lieu of paying cash at the time of receiving a building permit. In addition, collections will fluctuate with the normal variations in development activity. The negative fund balance associated with this fund represents the repayment of a long term advance, including interest, made from the City General Fund. In FY 2015-16 the amount owed to the General Fund decreased by $0.4 million after accounting for interest on the outstanding balance. The total balance owed to the General Fund, as of June 30, 2016 is $0.08 million. The balance is designated as restricted due to the fact that there are legal restrictions on its use, and it is not available for general purposes. Traffic Impact Fee Funds: These funds account for fees collected to construct major traffic improvements necessary to facilitate development. Fees are levied and collected on development in proportion to its impact on the transportation needs. Revenue collected in FY 2015-16 totaled $4.1 million (including interest earned), approximately $2.2 million less than was collected in the prior year. The City expended approximately $0.5 million to reduce outstanding obligations. In addition, approximately $1.1 million was transferred to the Streets Capital Project Fund for future project design expenses. This resulted in a net increase of fund balance by $2.5 million. The balance is designated as restricted due to the fact that there are legal restrictions on its use, and it is not available for general purposes. 14 4.17.b Packet Pg. 283 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t NON-MAJOR FUNDS The City's non-major funds, which are all Special Revenue Funds, are presented in the basic financial statements in the aggregate. Total fund balance increased $0.04 million in these funds. Based on the designated use of the funds they can be arranged by function as shown in Table 4 below: TABLE 4: ANALYSIS OF FUND BALANCES- NON-MAJOR GOVERNMENTAL FUNDS, ARRANGED BY FUNCTION June 30, 2016 and 2015 June 30, 2016 June 30, 2015 $Change % Change Function Public Safety 894,058 937,415 (43,357) -4.6% Transportation 5,135,829 4,134,387 1,001,442 24.2% Environmental 205,738 1,041,709 (835,971) -80.2% Parks, Culture, Arts 2,898,546 3,338,687 (440,141) -13.2% Heahh & Welfare 191,624 88,326 103,298 117.0% Maintenance Districts 1,457,757 1,204,887 252,870 21.0% TOTAL FUND BALANCE 10,783,552 10,745,411 38,141 0.4% The full fund balances of these Special Revenue Funds are legally restricted to use under the programs indicated in the Table above, and are not available for general purposes. The Transportation category shows an increase in fund balance due to a higher distribution of taxes for improvements on streets and roads. The decrease in Environmental balances is largely due to capital expenditures for the Storm Drain Bypass Project. More information about these aggregated non-major funds can be found in the combining statements following the required supplementary information. 15 4.17.b Packet Pg. 284 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t GENERAL FUND BUDGETARY HIGHLIGHTS A summary of the budgetary comparison schedule for the General Fund is shown in Table 5 below. The complete schedule, as required, is included in the supplementary information following the notes to the financial statements. TABLE 5: SUMMARY OF GENERAL FUND ORIGINAL AND FINAL BUDGET AND ACTUAL Period Ending June 30, 2016 Budget Amounts Actual Variance from Or!ginal Final Amount Final Budget REVENUE Taxes 56,930,475 58,558,185 61,143,442 2,585,257 Intergovernmental 198,620 198,620 324,075 125,455 Licenses and permits 3,123,692 5,036,061 6,139,420 1,103,359 Charges for services 7,899,809 8,702,609 10,130,794 1,428,185 Use of money & property 1,409,264 1,409,264 4,052,725 2,643,461 Fines and forfeitures 109,932 109,932 116,016 6,084 Other revenue 1,034,095 847,963 1,021,569 173,606 Total Revenue 70,705,887 74,862,634 82,928,041 8,065,407 EXPENDITURE General government 8,125,555 15,844,138 15,753,512 90,626 Police 17,542,644 18,144,652 17,647,757 496,895 Fire 12,172,265 12,288,489 11,923,462 365,027 Public Works 6,994,018 7,245,373 6,869,460 375,913 Parks and Community Services 11,819,671 12,681,545 10,749,113 1,932,432 Economic Development 1,118,816 1,287,943 604,777 683,166 Community develo2ment 5,607,316 6,034,439 5,499,222 535,217 Total Expenditure 63,380,285 73,526,579 69,047,303 4,479,276 OTHER FINANCING SOURCES (USES} Transfer in 5,801 5,801 Transfer out {8,366,2922 {12,709,4962 {2,409,0072 10,300,489 Total other financing sources (uses) (8,366,292) (12,709,496) (2,403,206) 10,306,290 NET CHANGE IN FUND BALANCE (1,040,690) (11,373,441) 11,477,532 22,850,973 Over the course of the year, revisions were made to the City budget with adjustments that generally fall into one of the following three categories: • Adjustments to carry over operating budgets from the prior year. • Adjustments to carry over capital expenditure budgets, typically in the form of transfers out to capital improvement funds, from the prior year. • Adjustments to revenue and expenditure budgets based on current economic conditions, new revenue sources, and/or operational spending needs after the original budget was adopted. 16 4.17.b Packet Pg. 285 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t In the General Fund total actual revenues exceeded the final budget by $8.l million as ofJune 30, 2016, due mainly to the following factors: • Taxes: $2.6 million higher than budget. Property Tax came in $0.7 million higher than budget, as a result of overall growth property development in the City. Sales Tax came in $0.2 million higher, after satisfying sales tax sharing arrangements. Property Transfer Tax came in $0.5 million higher, linked to a high volume of home sales in the community. High hotel occupancy and increased room rates brought Transient Occupancy Tax revenue in $0.5 million over budget; and Garbage and Cable franchise fee revenue came in $0.7 million above budget, due both to rate increases and expanded services. • Licenses and Permits: $1.1 million higher than budget. Building Permits came in $1.1 million higher as a result of the acceleration of development activity during FY 2015-16. It is important to note that these revenues are not long-term in nature, and that long-term forecasts incorporate a significant reduction in such development-related income. Because there is a lag between the receipt of revenue and the expense of related funds to provide the services, the City continues to maintain a Service Continuity Reserve (currently at $3 .0 million) to ensure that there are future funds to cover expenditures when development activity slows. • Charges for Service: $1.4 million higher than budget. The City received $0.5 million in revenue above the budgeted amount in reimbursement for services provided by Alameda County Fire Services at the Santa Rita Jail. Additionally, Parks and Community Services revenue for the sports programs, family programs and recreational activities outperformed budget estimates by a combined $0.6 million. • Other Revenue: $0.2 million higher than budget. This is primarily due to a catch-up reimbursement for library utility and janitorial services for the past four years. With the accelerated development in FY 2015-16 the City also received a number of smaller payments that were related to existing development agreements. General Fund expenditures came in $6.5 million lower than the final budget, reflecting overall savings across departments. The following is a discussion of the changes: • General Government: $2 million lower than budget. Unused salary contingencies (typically used for merit increases) resulted in approximately $0.5 million in budget savings in FY 2015-16. In addition, savings were realized in the administrative group due to unused budgets for the acquisition of machinery and equipment, which were carried over to the current fiscal year. Finally, contract services costs were $1.5 million lower than budget, for a variety of contracts that were opened via the purchase order process, with the work extending and/or being carried over to the current fiscal year. • Police Services: $0.5 million lower than budget. This is due to the fact that the police dispatch cost was not finalized by the Alameda County Sheriff Office by June 30; it will be reconciled in FY 2016-17. Police services also realized savings in fuel and vehicle maintenance costs. • Parks and Community Services: $1.9 million lower than budget. Some of the budget savings resulted from staff vacancies throughout part of the year, and services and supplies also came in lower than budget. Savings in Utilities reflects the City's movement to recycled water for parks maintenance. In addition, some budgets for small-scale maintenance projects and routine upgrades were not utilized until the beginning of the current fiscal year (e.g. dog park drainage and renovation, library equipment upgrades, and tree pruning at the Shannon Community Center.) • Economic Development: $0.7 million lower than budget. This was a result of the carryover budgets from the prior year for the Commercial Fa9ade Improvement Program, which the City is continuing into FY 2016-17, as well as to unused budgets for the Marketing and Branding Campaign which is also continued in to the current fiscal year. 17 4.17.b Packet Pg. 286 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t • Community Development: $0.5 million lower than budget. The primary driver of budget savings in this department was the remaining budget for specific contracted services related to development. These fluctuate with the City's activities and with the timelines for projects, and are routinely carried over to the next budget year until the projects are closed. CAPITAL ASSET AND DEBT ADMINISTRATION Capital Assets The City's investment in capital assets for its governmental activities, as of June 30, 2016, amount to $461 million (net of accumulated depreciation). These capital assets includes land and streets right of way, buildings, park and roadway improvements, vehicles and other equipment, and construction in progress, as summarized in Table 6 below. During FY 2015-16, the City's investment in capital assets increased by approximately $16 million (3.6%), due to additions to construction in progress. TABLE 6: SUMMARY OF INVESTMENT IN CAPITAL ASSETS June 30, 2016 and 2015 Gove mme ntal Activities June 30, 2016 June 30, 2015 $Change Land 171,301,925 171,301,925 Streets Right of Way 35,425,288 35,425,288 Construction in Progress 50,777,385 24,698,855 26,078,530 Infrastructure 386,792,065 386,792,065 Buildings and Improvements 75,790,206 75,790,206 Machinery and Equipment 15,002,735 14,835,774 166,960 Subtotal 735,089,604 708,844,113 26,245,490 Less: Accumulated Depreciation (268,779,9602 (258,261,756) (10,518,204) Total Net of Depreciation 466,309,644 450,582,357 15,727,286 % Change 0.0% 0.0% 105.6% 0.0% 0.0% 1.1% 3.7% 4.1% 3.5% The City continued its active Capital Improvement Program with significant progress made on a variety of community assets. A comprehensive list of all CIP expenditures during FY 2015-16 is presented in Table 7 below (this includes project costs that may not have any impact on changes to capital assets, such as repairs or planning costs). For more detailed information of capital assets balances, see Note 6 to the financial statements. 18 4.17.b Packet Pg. 287 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t TABLE 7: SUMMARY OF CAPITAL IMPROVEMENT PROJECT ACTIVITY As of June 30, 2016 PROJECT NAME ACTUAL STATUS FY2015/16 GENERAL IMPROVEMENTS 666,477 Police Building Renovation 6,043 Suspended Police Services Building 519,527 In Progress Maintenance Yard Facility Improvements 34,922 In Progress Electronic Agenda System 67,423 Complete Civic Center ModifJCation Design &Construction 18,563 In Progress ADA Transition Plan -FY14/15 20,000 Complete COMMUNITY IMPROVEMENTS 117,104 Sidewalk Safety Repair -FY14/15 116,396 Complete Sidewalk Safety Repair -FY15/16 708 In Progress PARKS 23,469,847 Emerald Glen Park Recreation & Aquatic Complex 20,803,727 In Progress Dublin Crossing Community Park 42,625 In Progress Sean Diamond Park 155,656 In Progress Library Expansion -Center for 21st Cnty 10,761 In Progress Shannon Center Parking Lot Improvements 87,590 In Progress Fallon Sports Park Phase II 1,523,187 In Progress Public Art -Emerald Glen Recreation 35,967 In Progress Dublin Sports Ground Renovation 332,495 In Progress Jordan Ranch Neighborhood Park 384,803 In Progress Public Art -Fallon Sports Park 86,511 In Progress Shannon Park Water Play Area 6,525 Complete STREETS 3,652,808 Tassajara Road Realignment and Design 4,389 In Progress Village Pkwy_Brighton Traffic Signal 14,571 In Progress St. Patrick Way-Regional St to Golden Gate Dr. 33,666 In Progress City Wide Storm Drain Condition 39,022 In Progress Traffic Sign Inventory and Safety Review 35,931 In Progress City Wide Signal Communitcation Upgrade 84,100 In Progress City Irrigation Improvements 8,686 In Progress Amador Plaza Road Bicycle and Pedestrian 326,925 In Progress Dougherty Rd. Improve -Sierra Ln 1,035,921 In Progress Dublin Blvd -Sierra Ct to Dublin 105,655 In Progress Storm Drain Bypass San Ramon Rd 892,066 In Progress Storm Drain Trash Capture Project 31,558 In Progress Annual St Overlay Prog FY13/14 137,990 Complete Annual St Overlay Prog FY14/15 214,005 Annual Annual St Overlay Prog FY15/16 111,259 Annual Annual Slurry Seal Prog FY14/15 520,863 Annual Annual Slurry SealProg FY15/16 486 Annual Dublin Ranch St Lght Pole Paint (FY14/15) 32,465 Complete Dublin Ranch St Lght Pole Paint (FY15/16) 23,251 Annual TOTAL 27,906,237 19 4.17.b Packet Pg. 288 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Debt In FY 2012-13, the City entered into a lease financing arrangement to fund planned energy-efficient improvements through an Energy Services Performance Contract with Chevron Solutions. The total amount financed was $6.8 million, which was added to the City's long-term debt category, with an average repayment of $0.6 million annually for fourteen years. FY 2013-14 was the first year the City began to repay this debt. For more detailed information of debt balances and repayment schedules, see Note 7 to the financial statements. ECONOMIC FACTORS AND NEXT YEAR'S BUDGET The City is currently preparing its budget for FY 2017-18, which is the second year in a two-year budget cycle. Although Property Tax and Sales Tax have shown significant gains in the last two years, contract costs and ongoing maintenance of new facilities remains a concern in the long-term perspective. As discussed in the Transmittal Letter, the current level of revenue growth is not expected to continue as the City nears build-out. The most current 10-Year Forecast projects an operating deficit of $1.3 million by FY 2021-22, which could grow to $5.6 million by FY 2024-25. Accordingly, in the next budget cycle the City will focus not only on continuing to provide a high level of community service and maintain top- notch facilities, but to consider long-term budget balancing solutions while shoring up contingency reserves. Copies of the adopted Budget and Financial Plan are available online at www.dublin.ca.gov. REQUESTS FOR INFORMATION This financial report is designed to provide a general overview of the financial position of the City for all those with an interest in the government's finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the following address: City of Dublin, Finance Department, 100 Civic Plaza, Dublin, CA 94568. A copy of this financial report is also located at the City's website -www.dublin.ca.gov. 20 4.17.b Packet Pg. 289 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN Comprehensive Annual Financial Report For the Year Ended June 30, 2016 GOVERNMENT-WIDE FINANCIAL STATEMENTS STATEMENT OF NET POSITION AND STATEMENT OF ACTIVITIES 21 4.17.b Packet Pg. 290 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN STATEMENT OF NET POSITION JUNE 30, 2016 ASSETS Current assets: Cash and investments (Note 3) Accounts receivable Accrued interest receivable Prep aids Total current assets Noncurrent assets: Notes receivable (Note 5) Net OPEB asset -City ofDublin (Note 1 lA) Capital assets (non-depreciable) (Note 6): Land Streets right of way Construction in progress Capital assets (depreciable) (Note 6): Infrastructure Building and improvements Vehicles and equipment Less accumulated depreciation Total capital assets Total noncurrent assets Total Assets DEFERRED OUTFLOWS OF RESOURCES Deferred outflows of resources related to pension (Note 10) LIABILITIES Current liabilities: Accounts payable Accrued wages and other payroll liabilities Deposits payable Contract retention payable Other payables Unearned revenue Compensated absences -Due within one year (Note lG) Long-term debt (Note 7): Due in one year Total current liabilities Non current liabilities: Claims payables (Note 12) Compensated absence (Note lG) Net OPEB obligation -Dublin Regional Fire Authority (Note 1 lB) Net OPEB obligation -Alameda County Fire Department (Note 14) Net pension liability (Note 10) Long-term debt (Note 7): Due in more than one year Total noncurrent liabilities Total Liabilities 22 Governmental Activities $218,162,133 10,073,465 511,837 204,675 228,952,110 14,614,947 996,376 171,301,925 35,425,288 50,777,385 386,792,065 75,790,206 15,002,735 (268,779,960) 466,309,644 481,920,967 710,873,077 1,997,928 18,586,047 512,183 2,939,902 57,625 179,421 190,086 692,096 429,110 23,586,470 36,393 296,613 326,581 2,060,000 10,150,589 4,917,242 17,787,418 41,373,888 4.17.b Packet Pg. 291 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN STATEMENT OF NET POSITION (Continued) JUNE 30, 2016 DEFERRED INFLOWS OF RESOURCES Deferred inflows of resources related to pension (Note 10) NET POSITION (Note 8) Net Investment in capital assets Restricted for: Public safety Impact fee projects Highways and streets Health and welfare Culture and leisure Total restricted Unrestricted Total Net Position See accompanying notes to financial statements 23 1,216,310 460,963,292 894,058 63,697,369 6,256,383 26,261,264 483,364 97,592,438 111,725,077 $670,280,807 4.17.b Packet Pg. 292 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Governmental Activities: General government Police Fire Public works Park and community services Economic development Community development Total Governmental Activities General revenues: Taxes Property taxes Special assessment taxes Sales tax Other taxes Total Taxes Intergovernmental, unrestricted Miscellaneous Unrestricted investment earnings Total general revenues Change in Net Position Net position: Beginning of year Endofyear CITY OF DUBLIN STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2016 Charges for Ex.eenses Services $19,280,680 $5,209,378 18,316,420 362,054 14,725,476 1,633,056 13,883,008 2,698,767 14,625,459 2,931,553 555,564 11,410,946 13,217,027 $92,797,553 $26,051,835 See accompanying notes to financial statements 24 Pro~am Revenues Operating Capital Grants and Contributions Contributions and Grants $1,305,911 $38,278,688 2,500 134,521 2,200 132,979 23,705 102 53,226 128,424 $1,629,137 $38,433,119 4.17.b Packet Pg. 293 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Total Program Revenues $44, 793,977 364,554 1,633,056 2,835,488 3,088,237 102 13,398,677 $66,114,091 Net (Expense) Revenue and Changes in Net Position Governmental Activities $25,513,297 (17,951,866) (13,092,420) (11,047,520) (11,537,222) (555,462) 1,987,731 (26,683,462) 33,598,601 1,359,212 22,070,647 6,606,016 63,634,476 1,825,410 1,819,260 2,937,999 70,217,145 43,533,683 626,747,124 $670,280,807 25 4.17.b Packet Pg. 294 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.b Packet Pg. 295 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t ASSETS Cash and investments (Note 3) Accounts receivable Accrued interest receivable Due from other funds (Note 4B) Notes receivable (Note 5) Advances to ISF PERS Side Fund (Note 4C) Advances to other funds (Note 4C) Prep aids Total Assets LIABILITIES Accounts payable Accrued wages and other payroll liabilities Deposits payable Contract retention payable Other payables Unearned revenue Due to other funds (Note 4B) Advances from other funds (Note 4C) Total Liabilities DEFERRED INFLOWS OF RESOURCES Unavailable revenue -accounts receivable Total Deferred Inflows of Resources FUND BALANCES (DEFICITS) (Note 8) Non-spendable Restricted Committed Assigned Unassigned Total Fund Balances (Deficits) Total Liabilities, Deferred Inflows of Resources and Fund Balances CITY OF DUBLIN GOVERNMENTAL FUNDS BALANCE SHEET JUNE 30, 2016 S£ecial Revenue Fund Affordable General Housing $112,073,425 $10,576,929 8,670,985 351,880 509,342 1,663,105 14,614,947 549,949 80,673 39,262 $123,586,741 $25,543,756 $10,654,666 $5,279 512,183 2,843,197 11,808 179,421 190,086 14,379,553 17,087 23,162 23,162 729,883 579,000 25,526,669 38,928,755 39,078,695 29,867,693 109,184,026 25,526,669 $123,586,741 $25,543,756 General Improvements Projects $230,710 $230,710 $230,710 230,710 $230,710 See accompanying notes to financial statements 28 CaEital Projects Funds Co= unity Improvements Parks Projects Projects $9,111 $5,893,857 $9,lll $5,893,857 $5,795 $5,893,857 3,316 9,111 5,893,857 $9,lll $5,893,857 4.17.b Packet Pg. 297 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Capital Projects Funds Public Fire Traffic Dublin Other Total Streets Facilities Impact Impact Crossing Governmental Governmental Projects Impact Fees Fees Fees Contribution Funds Funds $237,592 $26,162,969 $20,669,914 $14,447,100 $12,806,527 $203, 108, 134 181,110 869,490 10,073,465 2,495 511,837 1,663,105 14,614,947 549,949 80,673 39,262 $237,592 $26,162,969 $20,851,024 $14,447,100 $13,678,512 $230,641,372 $183,283 $1,043,655 $231,434 $18,248,679 512,183 $54,548 30,349 2,939,902 54,309 57,625 179,421 190,086 1,633,177 1,633,177 $80,673 80,673 237,592 80,673 1,043,655 54,548 1,894,960 23,841,746 23,162 23,162 729,883 26,162,969 19,807,369 14,392,552 12,956,922 99,425,481 38,928,755 39,078,695 {80,673} {l, 173,370} 28,613,650 26,162,969 {80,673} 19,807,369 14,392,552 11,783,552 206,776,464 $237,592 $26, 162,969 $20,851,024 $14,447,100 $13,678,512 $230,641,372 29 4.17.b Packet Pg. 298 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN Reconciliation of the GOVERNMENTAL FUNDS --BALANCE SHEET with the STATEMENT OF NET POSITION JUNE 30, 2016 Total fund balances reported on the governmental funds balance sheet Amounts reported for Governmental Activities in the Statement ofNet Position are different from those reported in the Governmental Funds above because of the following: CAPITAL ASSETS Capital assets used in Governmental Activities are not current assets or financial resources and therefore are not reported in the Governmental Funds. ALLOCATION OF INTERNAL SERVICE FUND NET POSITION Internal service funds are not governmental funds. However, they are used by management to charge the costs of certain activities, such as insurance and central services and maintenance to individual governmental funds. The net current assets of the Internal Service Funds are therefore included in Governmental Activities in the following line items in the Statement ofNet Position Cash and investments Prepaid items Capital assets Accounts payable and accruals Interfund balance Capital lease ACCRUAL OF NON-CURRENT REVENUES AND EXPENSES $15,053,999 165,413 47,864,988 (337,368) (579,877) (5,346,352) Revenues which are unavailable on the Fund Balance Sheets because they are not available currently are taken into revenue in the Statement of Activities. WNG-TERM ASSETS AND LIABILITIES The assets and liabilities below are not due and payable in the current period and therefore are not reported in the Funds: Collective net pension liability, and related deferred outflows and inflows ofresources Net OPEB asset-City of Dublin 996,376 Net OPEB obligation -Dublin Regional Fire Authority (326,581) Net OPEB obligation -Alameda County Fire Department (2,060,000) Compensated absences (988,709) Non-current portion of general liability claims (36,393) NET POSITION OF GOVERNMENTAL ACTIVITIES See accompanying notes to financial statements 30 $206,776,464 418,444,656 56,820,803 23,162 (9,368,971) (2,415,307) $670,280,807 4.17.b Packet Pg. 299 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.b Packet Pg. 300 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN GOVERNMENTAL FUNDS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES FOR THE YEAR ENDED JUNE 30, 2016 Special Revenue Fund CaEital Projects Funds General Community Affordable Improvements Improvements Parks General Housing Projects Projects Projects REVENUES Property taxes $33,598,601 Sales tax 20,938,826 Other taxes 6,606,015 Intergovernmental 324,075 Licenses and permits 6,139,420 Charges for service 10,130,794 $27,476 Interest 2,937,978 114,727 Use of property 1,114,747 5,637,117 Fines and forfeitures 116,016 Developer fees 2,272,774 Other revenue 1,021,569 128,424 Special assessments Total Revenues 82,928,041 8,180,518 EXPENDITURES Current: General Government 15,753,512 92,310 $15,921 $854 $4,967 Police 17,647,757 Fire 11,923,462 Public works 6,869,460 Park and community services 10,749,113 Economic development 604,777 Community development 5,499,222 5,802,027 Capital outlay: General improvements 666,478 Community improvements 117,104 Parks 23,469,847 Streets Total Expenditures 69,047,303 5,894,337 682,399 117,958 23!474,814 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 13,880,738 2,286,181 ~682,399} ~117,958} ~23,474,814} OTHER FINANCING SOURCES (USES) Transfers in (Note 4A) 5,801 666,477 117,104 23,469,847 Transfers (out) (Note 4A) (2,409,007} Total Other Financing Sources (Uses) ~2,403,206} 666,477 117,104 23,469,847 NET CHANGE IN FUND BALANCES 11,477,532 2,286,181 (15,922) (854) (4,967) BEGINNING FUND BALANCES (DEFICIT) AS ADIDSTED (NOTE lN) 97,706,494 23,240,488 15,922 854 4,967 ENDING FUND BALANCES (DEFICIT) $109,184,026 $25,526,669 See accompanying notes to fmancial statements 32 4.17.b Packet Pg. 301 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Capital Projects Funds Public Fire Traffic Dublin Other Total Streets Facilities Impact Impact Crossing Governmental Governmental Projects Impact Fees Fees Fees Contribution Funds Funds $33,598,601 $1,131,821 22,070,647 6,606,015 2,979,446 3,303,521 6,139,420 3,688,111 13,846,381 $346,254 $172,613 $11,277 107,091 3,689,940 6,751,864 174,855 290,871 15,091,483 $390,513 3,969,043 15,000,000 516,809 37,240,622 $21,500 152,362 1,323,855 1,359,214 1,359,214 21,500 15,437,737 390,513 4,141,656 15,011,277 10,109,709 136,220,951 579 497,296 3,745,519 20,110,958 239,233 17,886,990 342,152 12,265,614 1,042 1,745,821 8,616,323 42,072 10,791,185 604,777 47,425 11,348,674 666,478 117,104 23,469,847 3,652,808 3,652,808 3,652,808 42,072 579 498,338 6,120,150 109,530,758 (3,631,308) 15,395,665 389,934 3,643,318 15,011,277 3,989,559 26,690,193 3,652,808 27,912,037 {22,897,019} {l,096,116} {549,791} (2,951,418} (29,903,351} 3,652,808 (22,897,019} (1,096, 116} (549,791} (2,951,418} (1,991,314} 21,500 (7,501,354) 389,934 2,547,202 14,461,486 1,038,141 24,698,879 (21,500} 33,664,323 {470,607} 17,260,167 {68,934} 10,745,411 182,077,585 $26,162,969 {$80,673) $19,807,369 $14,392,552 $11,783,552 $206,776,464 33 4.17.b Packet Pg. 302 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN Reconciliation of the NET CHANGE IN FUND BALANCES -TOTAL GOVERNMENTAL FUNDS with the STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2016 The schedule below reconciles the Net Changes in Fund Balances reported on the Governmental Funds Statement of Revenues, Expenditures and Changes in Fund Balance, which measures only changes in current assets and current liabilities on the modified accrual basis, with the Change in Net Position of Governmental Activities reported in the Statement of Activities, which is prepared on the full accrual basis. NET CHANGE IN FUND BALANCES -TOTAL GOVERNMENTAL FUNDS Amounts reported for governmental activities in the Statement of Activities are different because of the following: CAPITAL ASSET TRANSACTIONS Governmental Funds report capital outlays as expenditures. However, in the Statement of Activities the cost of those assets is capitalized and allocated over their estimated useful lives and reported as depreciation expense. Capitalized expenditures are therefore added back to fund balance Gain on disposal is added back to fund balance Depreciation expense is deducted from the fund balance. The amount excludes the depreciation of$2,664,036 for Internal Service Funds ACCRUAL OF NON-CURRENT ITEMS The amounts below included in the Statement of Activities do not provide or (require) the use of current financial resources and therefore are not reported as revenue or expenditures in governmental funds (net change): Compensated absences Claims liability Collective net pension liability OPEB asset -City of Dublin OPEB obligation -Dublin Regional Fire Authority OPEB obligation -Alameda County Fire Department ALLOCATION OF INTERNAL SERVICE FUND ACTIVITY Internal Service Funds are used by management to charge the costs of certain activities, such as equipment acquisition, maintenance, and insurance to individual funds. The portion of the net revenue (expense) of these Internal Service Funds arising out of their transactions with governmental funds is reported with governmental activities, because they service those activities. Change in Net Assets -All Internal Service Funds CHANGE IN NET POSITIONS OF GOVERNMENTAL ACTIVITIES See accompanying notes to financial statements 34 $24,698,879 26,282,439 3,532 (8, 178,059) (35,457) 118,107 46,098 1,001,023 591 (2,071,903) 1,668,433 $43,533,683 4.17.b Packet Pg. 303 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN GENERAL FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 Budgeted Amounts Original Final REVENUES Property taxes $31, 786,036 $32,913,746 Sales tax 20,236,439 20,736,439 Other taxes 4,908,000 4,908,000 Intergovernmental 198,620 198,620 Licenses and permits 3,123,692 5,036,061 Charges for services 7,899,809 8,702,609 Interest 466,191 466,191 Use of property 943,073 943,073 Fines and forfeitures 109,932 109,932 Other revenue 1,034,095 847,963 Total Revenues 70,705,887 74,862,634 EXPENDITURES Current: General government 8,125,555 15,844,138 Police 17,542,644 18,144,652 Fire 12,172,265 12,288,489 Public works 6,994,018 7,245,373 Park and community services 11,819,671 12,681,545 Economic development 1,118,816 1,287,943 Community development 5,607,316 6,034,439 Total Expenditures 63,380,285 73,526,579 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 7,325,602 1,336,055 OTHER FINANCING SOURCES (USES) Transfers in (Note 4A) Transfers (out) (Note 4A) (8,366,292) (12, 709,496) Total Other Financing Sources (Uses) (8,366,292) (12, 709,496) NET CHANGE IN FUND BALANCE ($1,040,690) ($11,373,441) BEGINNING FUND BALANCE ENDING FUND BALANCE See accompanying notes to financial statements 35 Actual Amounts $33,598,601 20,938,826 6,606,015 324,075 6,139,420 10,130,794 2,937,978 1,114,747 116,016 1,021,569 82,928,041 15,753,512 17,647,757 11,923,462 6,869,460 10,749,113 604,777 5,499,222 69,047,303 13,880,738 5,801 (2,409,007) (2,403,206) 11,477,532 97,706,494 $109,184,026 Variance with Final Budget Positive (Negative) $684,855 202,387 1,698,015 125,455 1,103,359 1,428,185 2,471,787 171,674 6,084 173,606 8,065,407 90,626 496,895 365,027 375,913 1,932,432 683,166 535,217 4,479,276 12,544,683 5,801 10,300,489 10,306,290 $22,850,973 4.17.b Packet Pg. 304 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN AFFORDABLE HOUSING SPECIAL REVENUE FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 Budgeted Amounts Original Final Actual Amounts REVENUES: Interest Loan repayment Charges for services Developer fees Other revenue Total Revenues EXPENDITURES: Current: General government Community development Total Expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers in (Note 4A) Total Other Financing Sources (Uses) NET CHANGE IN FUND BALANCE BEGINNING FUND BALANCE, AS ADJUSTED (NOTE IN) ENDING FUND BALANCE $57,796 $57,796 37,512 37,512 1,370,000 2,370,000 1,465,308 2,465,308 29,550 109,550 732,397 7,303,932 761,947 7,413,482 703,361 (4,948,174) 6,600 6,600 6,600 6,600 $709,961 ($4,941,5742 See accompanying notes to financial statements 36 $114,727 5,637,117 27,476 2,272,774 128,424 8,180,518 92,310 5,802,027 5,894,337 2,286,181 2,286,181 23,240,488 $25,526,669 Variance with Final Budget Positive (Negative) $56,931 5,637,117 (10,036) (97,226) 128,424 5,715,210 17,240 1,501,905 1,519,145 7,234,355 (6,6002 (6,6002 $7,227,755 4.17.b Packet Pg. 305 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t PROPRIETARY FUNDS Proprietary funds account for City operations :financed and operated in a manner similar to a private business enterprise. The intent of the City is that the cost of providing goods and services be financed primarily through user charges. 37 4.17.b Packet Pg. 306 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t ASSETS Current Assets: Cash and investments (Note 3) Prepaid items Total current assets Noncurrent Assets: Capital assets (Note 6): Land Construction in progress Building and improvements Vehicles and equipment CITY OF DUBLIN PROPRIETARY FUNDS STATEMENT OF NET POSITION JUNE 30, 2016 Less: accumulated depreciation Total noncurrent assets Total Assets LIABILITIES Current Liabilities: Accounts payable and accruals Due to other funds (Note 4B) Capital lease (Note 7) Total current liabilities Non-Current Liabilities: Capital lease (Note 7) Advances from other funds (Note 4C) Total Liabilities NET POSITION (Note 8) Net investment in capital assets Unrestricted Total Net Position See accompanying notes to financial statements 38 Governmental Activities- Intemal Service Funds $15,053,999 165,413 15,219,412 10,774,792 3,440,836 63,094,195 6,705,847 (36,150,682) 47,864,988 63,084,400 337,368 29,928 429,110 796,406 4,917,242 549,949 6,263,597 42,518,636 14,302,167 $56,820,803 4.17.b Packet Pg. 307 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN PROPRIETARY FUNDS STATEMENT OF REVENUE, EXPENSES AND CHANGES IN FUND NET POSITION FOR THE YEAR ENDED JUNE 30, 2016 OPERATING REVENUES Charges for services Interest Other revenue Total Operating Revenues OPERATING EXPENSES Supplies and services OPEB expenses Depreciation Interest and fiscal charges Total Operating Expenses Operating Loss NONOPERATING REVENUES (EXPENSES) Interest income Gain from sales of property Total Nonoperating Revenues Loss Before Transfers Capital contributions Transfer in (Note 4A) Transfer out (Note 4A) Change in net position Net Position-Beginning of year Net Position-Ending of year See accompanying notes to financial statements 39 Governmental Activities- Intemal Service Funds $4,994,607 760 499,725 5,495,092 1,402,152 1,838,833 2,664,036 147,195 6,052,216 (557,124) 110,285 10,670 120,955 (436,169) 113,288 2,000,000 (8,686) 1,668,433 55,152,370 $56,820,803 4.17.b Packet Pg. 308 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN PROPRIETARY FUNDS STATEMENT OF CASH FLOWS FOR THE YEAR ENDED JUNE 30, 2016 CASH FLOWS FROM OPERATING ACTIVITIES Receipts from other funds Payments to suppliers and service providers Interest Other revenues Net cash flows from operating activities CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Payments from other funds Payments to other funds Cash Flows from Noncapital Financing Activities CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Interest paid on capital lease Capital lease repayment Purchase of capital assets Proceeds from sales of capital assets Cash Flows from Capital and Related Financing Activities CASH FLOWS FROM INVESTING ACTIVITIES futerest received Cash Flows from Investing Activities Net Cash Flows Cash and investments at beginning of year Cash and investments at end of year Reconciliation of operating loss to net cash provided by operating activities: Operating loss Adjustments to reconcile operating loss to net cash provided by operating activities: Depreciation Interest and fiscal charges Change in assets and liabilities: Accounts receivable Prepaid items Accounts payable and accruals Net cash flows from operating activities NON-CASH TRANSACTIONS Capital contributions See accompanying notes to financial statements 40 Governmental Activities- Internal Service Funds $5,201,637 (3,408,040) 760 499,725 2,294,082 2,029,928 (376,742) 1,653,186 (147,195) (403,459) (183,396) 23,943 (710,107) 110,285 110,285 3,347,446 11,706,553 $15,053,999 ($557,124) 2,664,036 147,195 167,527 (125,910) (1,642) $2,294,082 $113,288 4.17.b Packet Pg. 309 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t FIDUCIARY FUNDS Agency funds are used to account for assets held by the City as an agent for individuals, private organizations, and other governments. The financial activities of these funds are excluded from the Entity-wide financial statements, but are presented in separate Fiduciary Fund financial statements. 41 4.17.b Packet Pg. 310 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN FIDUCIARY FUNDS STATEMENT OF FIDUCIARY NET POSITION JUNE 30, 2016 ASSETS Cash and investments (Note 3) Accounts receivable Due from trustee Total Assets LIABILITIES Accounts payable Due to trustee Due to bondholders Total Liabilities See accompanying notes to financial statements 42 Agency Fund $5,291,214 10,907 2,721 $5,304,842 $6,362 5,289,890 8,590 $5,304,842 4.17.b Packet Pg. 311 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The fmancial statements and accounting policies of the City conform with generally accepted accounting principles applicable to governments. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and fmancial reporting principles. Significant accounting policies are summarized below: A. Reporting Entity The City is a residential community with a significant regional commercial base, located in the TriValley area of Alameda County, California at the crossroads of Interstate Freeways 580 and 680. The City was incorporated as a municipal corporation on February 1, 1982. The total population estimate published by the California Department of Finance for January 1, 2016 was 57,349. This figure includes prisoners housed at the Alameda County Sheriffs Department Santa Rita Jail and at the Federal Correctional Institute. The City of Dublin was ranked based on total population at #156 out of 482 cities within California. The City operates under the Council-Manager form of government, with five elected Council members served by a full-time City Manager and staff. At June 30, 2016, the City's staff was comprised of 85 authorized permanent employees who were responsible for City-provided services. The City provides many traditional municipal services through contracts with both public and private agencies. Approximately 131.85 contract employees provide a variety of municipal services from City facilities. As of June 30, 2016, the City had approximately 105 temporary and seasonal personnel that were on active payroll status. B. Basis of Presentation The City's Basic Financial Statements are prepared in conformity with accounting principles generally accepted in the United States of America. The Government Accounting Standards Board is the acknowledged standard setting body for establishing accounting and fmancial reporting standards followed by governmental entities in the U.S.A. These Standards require that the financial statements described below be presented. Government-wide Statements: The Statement of Net Position and the Statement of Activities display information about the primary government (the City). These statements include the financial activities of the overall City government, except for fiduciary activities. Governmental activities generally are financed through taxes, intergovernmental revenues, and other nonexchange transactions. The Statement of Activities presents a comparison between direct expenses and program revenues for each function of the City's governmental activities. Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. Program revenues include (a) charges paid by the recipients of goods or services offered by the programs, (b) grants and contributions that are restricted to meeting the operational needs of a particular program and ( c) fees, grants and contributions that are restricted to financing the acquisition or construction of capital assets. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues. 43 4.17.b Packet Pg. 312 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Fund Financial Statements: The fund financial statements provide information about the City's funds, including fiduciary funds. Separate statements for each fund category -governmental, proprietary, and fiduciary -are presented. The emphasis of fund financial statements is on major individual governmental and enterprise funds, each of which is displayed in a separate column. All remaining governmental and enterprise funds are aggregated and reported as nonmajor funds. Proprietary fund operating revenues, such as charges for services, result from exchange transactions associated with the principal activity of the fund. Exchange transactions are those in which each party receives and gives up essentially equal values. Nonoperating revenues, such as subsidies and investment earnings, result from nonexchange transactions or ancillary activities. C. Major Funds Major funds are defined as funds that have either assets, liabilities, revenues or expenditures/expenses equal to ten percent of their fund-type total and five percent of the grand total. The General Fund is always a major fund. The City may also select other funds it believes should be presented as major funds. The City reported the following major governmental funds in the accompanying financial statements: The General Fund -is the governments primary operating fund. It accounts for all financial resources of the City, except those required to be accounted for in another fund. The Affordable Housing Special Revenue Fund -is used to account for in-lieu fees received from developers of properties, which can only be used for the design, development, and construction of citywide affordable housing projects and/or support of affordable housing programs. The General Improvements Projects Capital Projects Fund -is used to manage the programming of funds and activities associated with major Capital Improvements Projects. The Fund accumulates resources for capital expenditures and utilizes those resources to support projects that are general in nature and are not Streets, Parks, or Community Improvements projects. The Community Improvements Projects Capital Projects Fund -is used to manage the programming of funds and activities associated with major Capital Improvements Projects. The Fund accumulates resources for capital expenditures and utilizes those resources to support projects that would promote or enhance redevelopment, revitalization, beautification of the City's infrastructure and are not General Improvements, Streets or Parks related projects. The Parks Projects Capital Projects Fund -is used to manage the programming of funds and activities associated with major Capital Improvements Projects. The Fund accumulates resources for capital expenditures and utilizes those resources to support projects that would construct, improve, or enhance the City's parks and facilities. The Streets Projects Capital Projects Fund -is used to manage the programming of funds and activities associated with major Capital Improvements Projects. The Fund accumulates resources for capital expenditures and utilizes those resources to support projects that would construct, improve, or enhance the City's trails, highways, streets, roads, bridges, as well as street lighting, and storm drain systems. 44 4.17.b Packet Pg. 313 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) The Public Facilities Impact Fees Capital Projects Fund -is used to account for impact fees received from developers of properties, which can only be used for the design, development, and construction of new public facilities within the City. The Fire Impact Fees Capital Projects Fund-is used to account for impact fees received from developers of properties, which can only be used for the design, development, and construction of fire capital expansion projects within the City. The Traffic Impact Fees Capital Projects Fund -is used to account for impact fees received from developers of properties, which can only be used for the design, development and construction of street and highway projects which serve as part of the City's transportation network. The Dublin Crossing Contribution Capital Projects Fund -accounts for community benefit payments specific to the Dublin Crossings Project, separate from any developer impact fees generated by the project. The City also reports the following fund types: Internal Service Funds -Account for replacement of assets and internal charges collected for the purpose of funding retirement plan side-fund obligations, post-retirement healthcare activities, and the financing and funding for the replacements of vehicle, building and equipment, various information technology projects, and the energy efficiency capital lease project. These activities are provided to City departments on a cost- reimbursement basis. Fiduciary Funds -The City maintains one type of Fiduciary Funds -Agency Funds. The financial activities of these funds are excluded from the Government-wide financial statement, but are presented in separate Fiduciary Fund financial statements. Agency Funds are used to account for assets held by the City as an agent for the following purposes: The Dublin Boulevard Extension Assessment District is an Agency Fund, which is used to account for amounts held for debt service on the Dublin Boulevard Extension Project. The Agency Fund is custodial in nature (assets equal liabilities) and therefore does not involve measurement of results of operations. The City is not responsible for payment of the bonds and acts only as an agent to collect assessments, pay bondholders, and initiate foreclosure proceedings. The Associated Community Action Program (ACAP) is an Agency Fund. The City acts as the fiscal agent to collect and account for the contributions received and to coordinate administrative services leading to the agency ceasing its operation. ACAP is a Joint Powers Authority (JP A), whose members include the Alameda County and eleven of the thirteen incorporated cities in the County. (The cities of Berkeley and Oakland are not members). The JP A was formed to provide and administer social service related programs. The Agency fund is custodial in nature (assets equal liabilities) and therefore does not involve measurement ofresults of operations. The Fallon Village, Schaefer Ranch, Fallon Village Annex/Jordan Ranch, and Fallon Crossing Geological Hazard Abatement Districts (GHAD) are Agency Funds. Each fiscal year, the District Engineer prepares an Engineer's Report which includes the budget for the GHADs for that year. The annual budget consists of regular site monitoring, annual inspections, contract services for annual mitigation and repairs, and administrative costs. The funds collected through special assessment are placed into a dedicated reserve fund. The reserve fund is set aside to be used to mitigate and repair large, geologic hazards, such as landsides in the respective Subdivisions. 45 4.17.b Packet Pg. 314 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) I D. Basis of Accounting The government-wide and proprietary financial statements are reported using the economic resources measurement focus and the full accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Governmental funds are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Under this method, revenues are recognized when measurable and available. The City considers all revenues reported in the governmental funds to be available if the revenues are collected within sixty days after year-end. Expenditures are recorded when the related fund liability is incurred, except for principal and interest on general long-term debt, claims and judgments, and compensated absences, which are recognized as expenditures to the extent they have matured. Governmental capital asset acquisitions are reported as expenditures in governmental funds. Proceeds of governmental long-term debt and acquisitions under capital leases are reported as other financing sources. Those revenues susceptible to accrual at both the City-wide and Fund level are property, sales and franchise taxes, current service charges, and interest revenue. Fines and licenses and permits are not susceptible to accrual because they are not measurable until received in cash. Non-exchange transactions, in which the City gives or receives value without directly receiving or giving equal value in exchange, include taxes, grants, entitlements, and donations. On the accrual basis, revenue from taxes is recognized in the fiscal year for which the taxes are levied or assessed. Revenues from grants, entitlements, and donations are recognized in the fiscal year in which all eligibility requirements have been satisfied. Grant revenues are recognized in the fiscal year in which all eligibility requirements are met. Under the terms of grant agreements, the City may fund certain programs with a combination of cost-reimbursement grants, categorical block grants, and general revenues. Certain indirect costs are included in program expenses reported for individual functions and activities. As a general rule, the effect of interfund activity has been eliminated from the government-wide financial statements. Exceptions to this general rule are payments-in-lieu of taxes and other charges between the government's business-type activities and various other functions of the government. Elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned. Amounts reported as program revenues include 1) charges to customers or applicants for goods, services, or privileges provided, 2) operating grants and contributions, and 3) capital grants and contributions, including special assessments. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general revenues include all taxes. 46 4.17.b Packet Pg. 315 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the City's internal service funds are charges to customers for sales and services. Operating expenses for internal service funds include the cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. E. Property Tax Revenues Alameda County assesses properties and bills, collects, and distributes property taxes to the City. The County remits the entire amount paid and handles the collection of all delinquencies. The City receives proportionate shares of prior year collections including interest and penalties. Secured and unsecured property taxes are levied on January 1 of the preceding fiscal year. The property tax assessments are formally due on November 1 and February I, and become delinquent after December 10 and April 10, respectively. Taxes become a lien on the property effective January 1 of the preceding year. F. Use of Restricted Resources When both restricted and unrestricted resources are available for use, it is the City's policy to use restricted resources first, and then unrestricted resources as needed. G. Compensated Absences The City records a long-term compensated absences liability to recognize the financial effect of unused general leave and other accrued compensated leave. The liability will be paid from future resources primarily from the general fund. Compensated absences activities were as follows for the year ended June 30, 2016: Compensated General Leave Leave Total Beginning Balance $938,796 $14,456 $953,252 Additions 951,318 26,511 977,829 Payments (921,307) (21,065) (942,372) Ending Balance $968,807 $19,902 $988,709 Current Portion $678,165 $13,931 $692,096 47 4.17.b Packet Pg. 316 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 J NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) H. Prepaid Items Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid costs in both government-wide and fund financial statements, using the consumption method. Prepaid costs in governmental funds are equally offset with nonspendable fund balance to indicate they do not constitute resources available for appropriation. Prepaids in governmental funds are treated using the consumption method, where the prepaid expenditure is recognized in the period in which the service is provided or the item is put into use. L Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles ( GAAP) requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. J. New Funds In fiscal year 2015-2016, the City created the following new funds: The Measure B Grants -Established to account for transportational projects financed by grants, funded by an Alameda County voter increase in sales tax used for improvements on streets and roads. HCD Housing Related Parks Grant -Established to account for a Housing-Related Parks (HRP) grant funding from the Department of Housing and Community Development pursuant to the Housing and Emergency Shelter Trust Fund Act of 2006 (Proposition 1 C.) Information Technology-Established to account for all information and technology costs, including staffmg. K. Deferred Outflows/Inflows of Resources In addition to assets, the statement of fmancial position or balance sheet report is a separate section for deferred outflows of resources. This separate fmancial statement element, deferred outflows of resources, represents a consumption of net position or fund balance that applies to a future period(s) and so will not be recognized as an outflow of resources (expense/expenditure) until then. In addition to liabilities, the statement of financial position or balance sheet report is a separate section for deferred inflows of resources. This separate fmancial statement element, deferred iriflows of resources, represents an acquisition of net position or fund balance that applies to a future period( s) and so will not be recognized as an inflow of resources (revenue) until that time. 48 4.17.b Packet Pg. 317 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) L. Fair Value Measurements Fair value is defined as the price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants at the measurement date. The City categorizes its fair value measurements within the fair value hierarchy established by generally accepted accounting principles. The fair value hierarchy categorizes the inputs to valuation techniques used to measure fair value into three levels based on the extent to which inputs used in measuring fair value are observable in the market. Level 1 inputs are quoted prices (unadjusted) in active markets for identical assets or liabilities. Level 2 inputs are inputs -other than quoted prices included within level 1 -that are observable for an asset or liability, either directly or indirectly. Level 3 inputs are unobservable inputs for an asset or liability. M. Implementation of Governmental Accounting Standards Board (GASB) Pronouncements Management adopted the provisions of the following Governmental Accounting Standards Board (GASB) Statements, which became effective during the year ended June 30, 2016. GASB Statement No. 72 -Fair Value Measurement and Application. The intention of this Statement is to enhance the comparability of financial statements among governments by requiring measurement of certain assets and liabilities at fair value using a consistent and more detailed definition of fair value and accepted valuation techniques. It also enhances fair value application guidance and related disclosures. GASB Statement No. 76-The Hierarchy of Generally Accepted Accounting Principles/or State and Local Governments. The objective of this statement is to reduce the GAAP hierarchy to two categories of authoritative GAAP from the four categories under GASB Statement No. 55. The statement is effective for the periods beginning after June 15, 2015, or the 2015-2016 fiscal year. GASB Statement No. 79 -Certain External Investment Pools and Pool Participants. The objective of this Statement is to address for certain external investment pool and their participants the accounting and financial reporting implications that result from changes in the regulatory provisions referenced by previous accounting and financial reporting standards. This statement is effective for the periods beginning after December 15, 2015, or the 2015-2016 fiscal year. N. Prior Period Adjustment The City changed its accounting policy related to loans receivable in fiscal year 2016. Rather than offsetting long-term loans receivable with unavailable revenue (deferred inflows of resources), loans receivable are now a component of fund balance. As a result, beginning fund balance in the Affordable Housing Special Revenue Fund has been adjusted and increased in the amount of $9,632,631. 49 4.17.b Packet Pg. 318 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 2-BUDGETS AND BUDGETARY ACCOUNTING I The City follows these procedures in establishing the budgetary data reflected in the basic financial statements: »-Prior to June 30 the City Manager submits to the City Council a proposed operating budget for the fiscal year commencing the following July 1. The operating budget includes proposed expenditures and the means of financing them. »-The public is given an opportunity to comment on the budget at a noticed City Council meeting. Prior to July 1, the budget is legally enacted through passage of a resolution. »-The City Manager is authorized to transfer budgeted amounts between line items, provided that the transfer is within the same fund, regardless of the specific department activity. This include the authority to transfer from the General Fund budgeted contingency amounts that are approved by the City Council during the budget adoption. The City Manager is authorized to increase revenue and expenditure budget for various departmental functions, when the net budget impact is zero. »-Formal budgetary integration is employed as a management control device during the year for the general fund, special revenue funds and capital projects funds. »-Budgets for the general, special revenue and capital projects funds are adopted on a basis consistent with generally accepted accounting principles in the United States. »-The City Manager is authorized to increase the appropriations for the following fiscal year in an amount not to exceed the amount of funds encumbered or designated by the City Manager as needed for expenses that did not occur prior to the year-end, but are expected to be expended in the next year consistent with the original purpose. »-As part of the annual Budget adoption the City Council authorizes Staff to carry-over unexpended capital project appropriations, for those projects where work and expenditures will continue in the subsequent year. I NOTE 3 -CASH AND INVESTMENTS I The City's dependence on property tax receipts, which are received semi-annually, requires it to maintain significant cash reserves to finance operations during the remainder of the year. The City pools cash as described under the policy section below. A. Policies California Law requires banks and savings and loan institutions to pledge government securities with a market value of 110% of the City's cash on deposit, or first trust deed mortgage notes with a market value of 150% of the deposit, as collateral for these deposits. Under California law, this collateral is held in a separate investment pool by another institution in the City's name and places the City ahead of general creditors of the institution. The City pools cash from all sources and all funds, except certain specific investments within funds and cash with fiscal agents, so that it can be invested at the maximum yield, consistent with safety and liquidity, while individual funds can make expenditures at any time. 50 4.17.b Packet Pg. 319 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 3 -CASH AND INVESTMENTS (Continued) The City and its fiscal agents invest in individual investments and in investment pools. Individual investments are evidenced by specific identifiable pieces of paper called security instruments, or by an electronic entry registering the owner in the records of the institution issuing the security, called the book entry system. Individual investments are generally made by the City's fiscal agents as required under its debt issues. In order to maximize security, the City employs the Trust Department of a bank as the custodian of all City managed investments, regardless of their form. The City's investments are carried at fair value, as required by generally accepted accounting principles. The City adjusts the carrying value of its investments to reflect their fair value at each fiscal year end, and it includes the effects of these adjustments in income forthat fiscal year. B. Classification Cash and investments are classified in the financial statements as shown below, based on whether or not their use is restricted under the terms of City agreements. City: Cash and investments Fiduciary Funds (separate statement): Cash and investments Total cash and investments Cash and investments as of June 30, 2016, consist of the following: Cash on hand Deposits with :financial institutions Investments Total cash and investments $218,162,133 5,291,214 $223,453,347 $5,291 20,654,017 202,794,039 $223,453,347 Proprietary fund type cash and investments are used in the preparation of the statement of cash flows as investments are not allocated to specific funds. Each of these funds' allocation of pooled cash and investments is considered cash and cash equivalents. 51 4.17.b Packet Pg. 320 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 3 -CASH AND INVESTMENTS (Continued) I C. Investments Authorized by the California Government Code and the City's Investment Policy D. The City's Investment Policy and the California Government Code allow the City to invest in the following, provided the credit ratings of the issuers are acceptable to the City; and approved percentages and maturities are not exceeded. The table below also identifies certain provisions of the California Government Code, or the City's Investment Policy where the City's Investment Policy is more restrictive. Minimum Maxinrum Maxinrum Maxinrum Credit Percentage Investment Authoriz.ed Investment Type Maturity Quality of Portfolio In One Issuer Negotiable Certificates ofDeposit 5years A-1 30% 20% Bankers' Acceptances 180 days A-1 40% 20% of Portfolio U.S. Treasury Bills and Notes 5years NIA No Limit No Limit U.S. Government Agency Securities 5years NIA 25% for callable 35% California Asset Management Program NIA NIA No Limit No Limit Commercial Paper 270days A-1 25% 20% of Portfolio Time Certificates ofDeposit lyear NIA 10% No Limit State Local Agency Investment Fund NIA NIA 75% No Limit Asset-Backed Securities NIA AA 20% 5% Medium-Term Notes 5years A 30% 5% Money Market Funds NIA AAA 20% No Limit Municipal Securities 5years A No Limit 0 Interest Rate Risk Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Normally, the longer the maturity of an investment, the greater the sensitivity of its fair value to changes in market interest rates. The City generally manages its interest rate risk by holding investments to maturity. Information about the sensitivity of the fair values of the City's investments (including investments held by bond trustees) to market interest rate fluctuations is provided by the following table that shows the distribution of the City's investments by maturity or earliest call date: Investment Type Asset-Backed Securities U.S. Treasury Notes Medium-Term Notes U.S. Government Agency Securities Local Agency Investment Fund California Asset Management Program Commercial Paper Money Market Funds Total Investments 12Months or less $3,009,114 3,364,663 17,013,635 42,777,952 12,497,128 2,942,905 101,774 $81,707,171 52 13 to 24 Months $3,569,046 2,501,660 6,218,195 21,183,631 $33,472,532 25 to 60 Months $5,478,756 35,999,718 19,481,195 26,654,667 Total $9,047,802 41,510,492 29,064,053 64,851,933 42,777,952 12,497,128 2,942,905 101,774 $87,614,336 $202,794,039 4.17.b Packet Pg. 321 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 3 -CASH AND INVESTMENTS (Continued) The City is a participant in the Local Agency Investment Fund (LAIF) that is regulated by California Government Code Section 16429 under the oversight of the Treasurer of the State of California. The City reports its investment in LAIF at the fair value amount provided by LAIF, which is the same as the value of the pool share. The balance is available for withdrawal on demand, and is based on the accounting records maintained by LAIF, which are recorded on an amortized cost basis. Included in LAIF's investment portfolio are collateralized mortgage obligations, mortgage-backed securities, other asset-backed securities, loans to certain state funds, United States Treasury Notes and Bills, and floating rate securities issued by federal agencies, government-sponsored enterprises, and corporations. At June 30, 2016, these investments matured in an average of 167 days. The City is a participant in the California Asset Management Program (CAMP). CAMP is an investment pool offered by the California Asset Management Trust (the Trust). The Trust is a joint powers authority and public agency created by the Declaration of Trust and established under the provisions of the California Joint Exercise of Powers Act (California Government Code Sections 6500 et seq., or the "Act") for the purpose of exercising the common power of its Participants to invest certain proceeds of debt issues and surplus funds. The Pool's investments are limited to investments permitted by subdivisions (a) to (n), inclusive, of Section 53601 of the California Government Code. The City reports its investments in CAMP at the fair value amounts provided by CAMP, which is the same as the value of the pool share. At June 30, 2016, the fair value approximated is the City's cost. At June 30, 2016, these investments have an average maturity of 45 days. The City's investments include Asset-Backed Securities in the amount of $6,427,152 that are highly sensitive to interest rate fluctuations to a greater degree than already indicated above. E. Fair Value Hierarchy The City categorizes its fair value measurements within the fair value hierarchy established by generally accepted accounting principles. The hierarchy is based on the valuation inputs used to measure fair value of the assets. Level 1 inputs are quoted prices in an active market for identical assets; Level 2 inputs are significant other observable inputs; and Level 3 inputs are significant unobservable inputs. 53 4.17.b Packet Pg. 322 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 3 -CASH AND INVESTMENTS (Continued) The following is a summary of the fair value hierarchy of the fair value of investments of the City as of June 30, 2016: Investments By Fair Value Level: Asset-Backed Securities U.S. Treasury Notes Medium-Term Notes U.S. Government Agency Securities Local Agency Investment Fund Commercial Paper Total Investments Investments Measured at Amortized Cost: California Asset Management Program Money Market Funds Total Level 1 $41,510,492 $41,510,492 Level2 $9,047,802 29,064,053 64,851,933 42,777,952 2,942,905 $148,684,645 Total $9,047,802 41,510,492 29,064,053 64,851,933 42,777,952 2,942,905 190,195,137 12,497,128 101,774 $202,794,039 Investments classified in Level 1 of the fair value hierarchy are valued using quoted prices in active markets using IDSI Institutional Bond Quotes. U.S. Government agency securities, medium term notes, asset-backed securities, and commercial, classified in Level 2 of the fair value hierarchy, are valued using matrix pricing techniques maintained by various pricing vendors. Matrix pricing is used to value securities based on the securities' relationship to benchmark quoted prices. The California Local Agency Investment Fund, classified in Level 2 of the fair value hierarchy, is valued based on the fair value factor provided by the Treasurer of the State of California, which is calculated as the fair value divided by the amortized cost of the investment pool. Fair value is defined as the quoted market value on the last trading day of the period. These prices are obtained from various pricing sources by our custodian bank. 54 4.17.b Packet Pg. 323 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 3 -CASH AND INVESTMENTS (Continued) F. Credit Risk G. Credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. The actual ratings as of June 30, 2016 were provided by Standard and Poor's investment rating system except as noted. The Local Agency Investment Fund was not rated as of June 30, 2016. Investment Type AAA/AAAm AA+ AA AA-A+ A A-1 Total Asset-Backed Securities $6,427,152 $6,427,152 U.S. Treasmy Notes $41,510,492 41,510,492 Medium-Tenn Notes 5,116,999 $2,792,531 $3,771,669 $7,346,321 $10,036,533 29,064,053 U.S. Government Agency Securities 64,851,933 64,851,933 California Asset Management Program 12,497,128 12,497,128 Commercial Paper $2,942,905 2,942,905 Money Marlee! Funds 101 774 101 774 Totals $19,026,054 $111,479,424 $2,792,531 $3,771,669 $7,346,321 $10,036,533 $2,942,905 157,395,437 Not rated: Asset-Backed Securities 2,620,650 State Local Agency Investment Fund 42,777,952 Total Investments $202, 794,039 Concentration of Credit Risk Included in the table at Note F above are the following significant investments in any one issuer other than U.S. Treasury securities, mutual funds, and external investment pools. Reporting Reported Unit Issuer Investment Tyee Amount Fntity-wide Federal Farm Credit Bank US Government Agency Securities $14,006,468 Federal Home Loan Bank US Government Agency Securities 18,439,295 Federal Home Loan Mortgage Corporation US Government Agency Securities 13,577,553 Federal National Mortgage Association US Government Agency Securities 18,828,617 55 4.17.b Packet Pg. 324 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 4 -INTERFUND TRANSACTIONS A. Transfers Between Funds Transfers between funds during the fiscal year ended June 30, 2016 were as follows: Fund Making Transfer General Fund Capital Projects Funds: Public Facilities Impact Fees Fund Traffic Impact Fees Fund Dublin Crossing Contribution Fund Special Revenue Funds: Non-Major Funds Internal Service Funds: Energy Efficiency Internal Service Fund (A) To fund capital project expenditures Fund Receiving Transfers General Improvements Projects Capital Projects Fund Co=unity Improvements Projects Capital Projects Fund Parks Projects Capital Projects Fund Streets Projects Capital Projects Fund Information Technology Internal Service Fund Parks Projects Capital Projects Fund Streets Projects Capital Projects Fund General Improvements Projects Capital Projects Fund Parks Projects Capital Projects Fund General Fund Streets Projects Capital Projects Fund Parks Projects Capital Projects Fund General Improvements Projects Capital Projects Fund Streets Projects Capital Projects Fund (B) To fund the new Information Tecnology Internal Service Fund (C) To reimburse Affordable Housing Fund staffmg/administrative costs for the Community Development Block Grant B. Current Intelfund Balances Amount Transferred $133,733 (A) 117,104 (A) 87,590 (A) 70,580 (A) 2,000,000 (B) 2,409,007 22,897,019 (A) 1,096,116 (A) 519,527 (A) 30,264 (A) 24,542,926 5,801 (A) 2,477,426 (A) 454,974 (C) 13,217 (A) 2,951,418 8,686 (A) 8,686 $29,912,037 Current interfund balances arise in the normal course of business and are expected to be repaid shortly after the end of the fiscal year. At June 30, 2016, the following funds have balances due to the General Fund: Due to other funds Non-Major Governmental Funds Internal Service Funds Total 56 $1,633,177 29,928 $1,663,105 4.17.b Packet Pg. 325 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 4 -INTERFUND TRANSACTIONS (Continued) C. Advances Between Funds During the fiscal year 2007-2008, the General Fund made a long-term advance to the PERS Side Fund Internal Service Fund to prepay CalPERS for the City's Side Fund Obligation. The Side Fund was created in 2005 when CalPERS assigned agencies with less than 100 participants to a risk sharing pool. The City had an unfunded liability at the time the City was assigned to the pool. As part of CalPERS Employer Contribution Rate, the City was scheduled to pay 4.319% of payroll for the next 17 years to eliminate the current side fund obligation. The benefit of prepayment resulted in reduction of the Employer Contribution rate in fiscal year 2007-2008 from 15.894% to 11.575%. The advance from General Fund is repaid annually, calculated at the rate of 4.319% of the total salary and be recorded as an Internal Service Fund retirement benefit expenditure with an offset to reduce the General Fund long-term advance. During the 2004-2005 and 2005-2006 fiscal years, the General Fund advanced funds to the Fire Impact Fees Capital Projects Fund to aid in the financing of fire station construction projects. The advance will be repaid through future revenues of the Fire Impact Fees Fund. Interest accrues on the advance at a rate equal to the City's return on its investment portfolio. The following interfund balances existed at June 30, 2016: Advances from other funds PERS Side Fund Internal Service Fund Fire Impact Fees Capital Projects Fund Total I NOTE 5 -NOTES RECEIVABLE General Fund $549,949 80,673 $630,622 The following table summarizes the notes receivable outstanding as ofJune 30, 2016: First Time Homebuyer Loan Program Eden (Wicklow) Square Senior Affordable Housing Arroyo Vista Predevelopment/Construction Loan -Family Housing Arroyo Vista Predevelopment/Construction Loan -Senior Housing Veterans Family Apartment Development Loan Total $1,588,429 2,808,815 3,096,427 1,572,937 5,548,339 $14,614,947 Revolving Home Loans -As part of the City of Dublin First Time Homebuyer Loan Program (FTHLP), the City provides financial assistance, in the form of a deferred loan. The program targets first time homebuyers within a certain income range purchasing their first home in Dublin. Monthly payments of principal and interest are generally deferred until the homes are sold, or are in default. In certain situations the loan may also be due when the homeowners refinance their primary mortgage. The total outstanding amount due, including accrued simple interest at 3.5% per annum, as of June 30, 2016 was $1,588,429. As of June 30, 2016, there were no loans in default. 57 4.17.b Packet Pg. 326 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 5 -NOTES RECEIVABLE (Continued) Details of the Revolving Home Loans as of June 30, 2016 were as follows: REPAYMENT OF ORIGINAL LOAN ACCRUED PRINCIPAL AND LOAN# LOAN DATE AMOUNT INTEREST INTEREST WAN BALANCE #07-01 2/16/2007 $39,915 $12,187 ($52,102) #07-03 3/30/2007 60,039 19,449 $79,488 #07-04 10/31/2007 50,000 15,171 65,171 #07-09 9/21/2007 26,036 8,058 34,094 #07-10 9/7/2007 49,536 14,846 (64,382) #07-11 10/12/2007 38,141 11,646 49,787 #07-12 10/8/2007 33,051 10,840 43,891 #07-14 10/2/2007 19,610 6,005 25,615 #07-15 12/4/2007 24,536 7,365 31,901 #07-16 12/28/2007 8,000 2,383 10,383 #07-18 2/29/2008 24,170 7,052 31,222 #07-20 5/30/2008 19,175 5,143 (24,318) #08-01 8/19/2008 25,377 6,995 32,372 #08-03 10/20/2008 33,750 8,823 (42,573) #08-05 2/3/2009 22,619 5,873 28,492 #08-06 2/11/2009 55,404 14,314 69,718 #08-07 4/10/2009 27,425 6,936 34,361 #08-08 6/30/2009 39,576 9,701 49,277 #09-02 9/29/2009 36,595 8,651 45,246 #10-02 1/26/2011 40,000 7,604 47,604 #10-03 5/6/2011 26,700 4,817 31,517 #11-01 12/9/2011 26,025 4,169 30,194 #11-02 10/14/2011 29,999 2,915 (32,914) #11-03 11/22/2011 30,839 4,972 35,811 #11-04 12/28/2011 35,249 5,561 40,810 #11-05 1/13/2012 29,999 4,687 34,686 #11-06 1/13/2012 36,415 5,690 42,105 #11-07 1/19/2012 36,682 5,710 42,392 #11-08 1/31/2012 35,249 5,447 40,696 #11-09 2/15/2012 36,671 5,613 42,284 #11-10 4/3/2012 38,586 5,733 44,319 #12-01 10/30/2012 29,999 3,853 33,852 #12-02 1/31/2013 40,000 4,780 44,780 #12-03 3/22/2013 36,749 4,216 40,965 #12-04 4/12/2013 36,749 4,142 40,891 #12-05 4/25/2013 35,249 3,926 39,175 #12-06 4126/2013 31,499 3,366 34,865 #12-07 5/15/2013 35,249 3,861 39,110 #12-08 5/10/2013 35,249 3,878 39,127 #12-09 4/25/2013 36,749 4,096 40,845 #13-01 7/31/2013 40,000 4,086 44,086 #13-02 8/30/2013 40,000 3,522 (43,522) #13-03 10/2/2013 40,000 3,845 43,845 #13-04 12/9/2013 40,000 3,584 43,584 #13-05 3/11/2014 36,888 2,978 39,866 $1,549,749 $298,491 ($259,811) $1,588,429 58 4.17.b Packet Pg. 327 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 5 -NOTES RECEIVABLE (Continued) I Eden Senior Affordable Housing Loan -(Wicklow Square) -On September 23, 2002, the City selected Eden Housing, Inc. as the developer for the affordable senior housing at the site of the former library located at 7 606 Amador Valley Boulevard. This site also houses a senior center that the City constructed during fiscal year 2003-2004. On February 1, 2004, the City entered into an agreement and provided a loan in the amount of $2,248,248 to the Dublin Senior Limited Partnership to support the senior housing project. The interest on the outstanding principal balance of the loan is accrued at the rate of 3% simple interest per annum. The entire outstanding principal balance of the loan, together with the interest accrued, shall be payable in full on February 8, 2059, the 55th anniversary of the Initial Disbursement Date of February 18, 2004. Repayments commenced on June 1, 2006, and on the first day of each June, 60% of the Surplus Cash generated by the project during the previous calendar year are remitted to reduce the outstanding indebtedness. Any payment not paid when due shall bear interest at a rate equal to 10% annum from the due date until it is paid in full. The outstanding amount as of June 30, 2016 was $2,808,815. Arroyo Vista Predevelopment/Construction Loan -Family and Senior Projects -(Emerald Vista) -On June 1, 2011, the City entered into an agreement to provide a loan to Eden Dougherty, L.P., a California nonprofit public benefit corporation, with a not-to-exceed $7,600,000 principal amount in accordance to the Arroyo Vista Disposition and Development Agreement dated July 25, 2007 concerning the redevelopment of the real property located at 6700 Dougherty Road in the City of Dublin. The City agreed to provide a loan to Eden to assist in fmancing the development of the Family Project and Senior Project. The City determined that the development of the project is in the interests of health, safety and welfare of the residents of the City, and that the City fmancing is necessary to make the project affordable to low and very low income households for a term of not less than fifty-five years. The note will not bear interest until the earlier of (i) the date that the project's construction fmancing is either converted to a permanent loan or repaid in full, or (ii) twelve months following the date of issuance of the final certificate of occupancy or equivalent for the project; thereafter, the outstanding principal balance of the loan shall bear interest at a rate equal to three percent simple annual interest. Annual payments shall be due and payable on a residual receipts basis in accordance with the formula set forth in the note. The entire outstanding principal balance and accrued interest shall be paid in full on the earlier of (i) the fifty fifth anniversary of the date of issuance of the fmal certificate of occupancy or (ii) the fifty-seventh anniversary of the loan origination date. The City has the right to accelerate maturity date and declare all sums immediately due and payable to the City upon the occurrence of an event of developer default, including developer's failure to commence or complete construction of the project within times period specified in the note. At June 30, 2016, the outstanding amounts are $3,096,427 for the Family Project and $1,572,937 for the Senior Project. Veterans Family Apartment Development Loan -On October 1, 2015, the City entered into an agreement to provide a loan to Dublin Family, L.P ., a California limited partnership. The City entered into an agreement and provided a loan in the amount of $6,400,000 to the Dublin Family L.P. to build on the property a 66- unit affordable multifamily rental housing project consisting of 65 affordable rental housing units primarily for veterans and their families for very low and low income families, one resident manager's unit, and other related improvements. The only payment to be received is the accrued interest. The principal is not due until the maturity date. The entire outstanding principal balance of the loan, together with the interest accrued, shall be payable in full on June 1, 2070. The City has the right to accelerate maturity date and declare all sums immediately due and payable to the City upon the occurrence of an event of developer default, including developer's failure to commence or complete construction of the project within times period specified in the note. At June 30, 2016, the outstanding amount of the loan was $5,548,339. 59 4.17.b Packet Pg. 328 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 6 -CAPITAL ASSETS I Capital assets, which include buildings, machinery and equipment, and infrastructure assets (roads, bridges, curbs and gutters, streets and sidewalks, drainage systems, lighting systems, and park improvements), are reported in the Governmental Activities columns of the Government-Wide Financial Statements. Capital assets are defined by the City as assets with an initial, individual cost of more than $5,000 for general capital assets and $100,000 for infrastructure capital assets. Such assets are recorded at historical cost or estimated historical cost if actual historical cost is not available. Donated capital assets are valued at their estimated fair market value on the date donated. Capital assets are depreciated over their estimated useful lives using the straight-line method. This means the cost of the asset is divided by its expected useful life in years and the result is charged to expense each year until the asset is fully depreciated. The purpose of depreciation is to spread the cost of capital assets over the useful life of these assets. The amount charged to depreciation expense each year represents that year's pro rata share of the cost of capital assets. Depreciation of capital assets is charged as an expense against operations each year and the total amount of depreciation taken over the years, called accumulated depreciation, and is reported on the Statement of Net Assets of the government-wide financial statements as a reduction in the book value of the capital assets. The City has assigned the useful lives listed below to capital assets. Infrastructure Building and Improvements Vehicles and Equipment 20-75 Years 20-38 Years 3-15 Years Capital assets include land, buildings, and equipment used in City operations. Infrastructure includes roads, bridges, curbs, sidewalks, drainage systems, street and traffic lights, park improvements and other improvements used by all citizens. 60 4.17.b Packet Pg. 329 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 6 -CAPITAL ASSETS (Continued) A. Current Year Activities Capital asset activity during the fiscal year were as follows: Balance at Balance at Jlllle 30, 2015 Additions Retirements Transfers Jlllle 30, 2016 Governmental activities Capital assets not being depreciated: Land $171,301,925 $171,301,925 Streets Right of Way 35,425,288 35,425,288 Construction in Progress 24,698,855 $26,253,670 ($84,912) ($90,228) 50,777,385 Total capital assets not being depreciated 231,426,068 26,253,670 (84,912) (90,228) 257,504,598 Capital assets being depreciated: Infrastructwe 386,792,065 3 86, 792,065 Buildings and Improvements 75,790,206 75,790,206 Vehicles and Equipment 14,835,774 397,134 (320,401) 90,228 15,002,735 Total capital assets being depreciated 477,418,045 397,134 (320,401) 90,228 477,585,006 Less accumulated depreciation for: Infrastructure (218,989,178) (7,207,055) (226,196,233) Buildings and Improvements (34,725,503) (2,895,044) 3,532 (37,617,015) Vehicles and Equipment (4,547,075) (739,996) 320,359 (4,966,712) Total Accumulated Depreciation (258,261,756) (10,842,095) 323,891 (268, 779,960) Net governmental fund program Capital assets being depreciated 219,156,289 (10,444,961) 3,490 90,228 208,805,046 Governmental activity capital assets, net $450,582,357 $15,808,709 ($81,422) $466,309,644 61 4.17.b Packet Pg. 330 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 6 -CAPITAL ASSETS (Continued) B. Project Commitments At June 30, 2016, the City had outstanding commitments with contractors for the following projects: Project Facility Construction Facility Modification Park Construction Park Improvements Street Improvements Street Repair/Maintenance Street Signal Improvements C. Capital Asset Contributions Commitment $7,385,135 329,099 12,455,850 217,393 10;325,726 1,867 196,950 Some capital assets may be acquired using Federal and State grant funds, or they may be contributed by developers or other governments. GASB Statement 34 requires that these contributions be accounted for as revenues at the time the capital assets are contributed. D. Depreciation Allocation Depreciation expense is charged to functions and programs based on their usage of the related assets. The amounts allocated to each function or programs are as follows: Governmental Activities General Government $1,364,588 Police 304,701 Fire 438,268 Public Works 5,733,763 Parks and Community Service 2,861,349 Comnnmity Development 139,426 Total depreciation expense $10,842,095 I NOTE 7 -LONG TERM DEBT A. Current Year Transactions and Balances Balance at Due Within Balance at July 1,2015 Retirements June 30, 2016 One Year GOVERNMENTALACTIVITYDEBT 2012 Oievron Fnergy Capital Lease $5,749,811 ($403,459) $5,346,352 $429,110 Total Ci>vemmental Activity Debt $5,749,811 ($403,459) $5,346,352 $429,110 62 4.17.b Packet Pg. 331 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 7 -LONG TERM DEBT (Continued) B. 2012 Chevron Energy Capital Lease c On June 12, 2012, City entered into an Energy Services Performance Contract with Chevron Energy Solutions to implement the recommended efficiency improvements in the City's ongoing efforts to reduce energy consumption and develop long-term cost savings through increased energy efficiency. The total project cost was estimated to be $7,430,976. City expects the full cost of improvements including interest can be offset through estimated energy savings. The project was funded through a combination of Lease Financing and Internal Service Fund reserves. The total amount financed by the bank was approximately $6,755,824, with interest rate fixed at 2.56% which occurred on October 1, 2012. The first payment was made on September 28, 2013. The financing is a lease arrangement with Bank of America holding title to the improvements being installed. Once all lease payments are made, improvements are fully owned by the City. The payments will be made over a fourteen-year period. The amount of annual lease payments is intended to produce consistent savings each year. Therefore, for payments in the initial years, when certain rebates and incentives are received, the payments will be higher. The average annual lease payment over the repayment period is estimated to be approximately $578,704 per year. The City anticipates that energy savings and incentives are projected to fully offset these costs. Debt Service Requirements Governmental Activities: Capital Lease Year ending June 30 Principal Interest 2017 $429,110 $136,867 2018 455,999 125,881 2019 396,728 114,208 2020 424,629 104,052 2021-2025 2,480,902 343,035 2026-2027 1,158,984 44,951 Total $5,346,352 $868,994 I NOTE 8 -NET POSITION AND FUND BALANCES A. Net Position Net Position is the excess of all the City's assets and deferred outflow of resources over all its liabilities and deferred inflow of resources, regardless of fund. Net Assets are divided into three captions. These captions apply only to Net Assets, which is determined only for proprietary funds and at the Govemment- wide level, and are described below: Net Investment in Capital Assets, describes the portion of Net Position which is represented by the current net book value of the City's capital assets. 63 4.17.b Packet Pg. 332 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 8 -NET POSITION AND FUND BALANCES (Continued) I Restricted describes the portion of Net Position which is restricted as to use by the terms and conditions of agreements with outside parties, governmental regulations, laws, or other restrictions which the City cannot unilaterally alter. These principally include developer fees received for use on capital projects and debt service requirements. Unrestricted describes the portion of Net Position which is not restricted to use. B. Fund Balances Governmental fund balances represent the net current assets of each fund. Net current assets generally represent a fund's cash and receivables, less its liabilities. The City's fund balances are classified based on spending constraints imposed on the use of resources. For programs with multiple funding sources, the City prioritizes and expends funds in the following order: Restricted, Committed, Assigned, and Unassigned. Each category in the following hierarchy is ranked according to the degree of spending constraint: Nonspendable represents balances set aside to indicate items do not represent available, spendable resources even though they are a component of assets. Fund balances required to be maintained intact, such as Permanent Funds, and assets not expected to be converted to cash, such as prepaids, notes receivable, and long-term interfund loans are included. However, if proceeds realized from the sale or collection of nonspendable assets are restricted, committed or assigned, then Nonspendable amounts are required to be presented as a component of the applicable category. Restricted fund balances have external restrictions imposed by creditors, grantors, contributors, laws, regulations, or enabling legislation which requires the resources to be used only for a specific purpose. Nonspendable amounts subject to restrictions are included along with spendable resources. Committed fund balances have constraints imposed by resolution of the City Council which may be altered only by formal action (resolution) of the City Council to establish, modify, or rescind a fund balance commitment. The City Council commits fund balance through the adoption of a resolution prior to the end of the fiscal year. Once adopted, the limitation imposed by the resolution remains in place until similar action is taken to remove or revise the limitation. Only the highest level action (a resolution) can be considered a commitment for fund balance classification purposes. Assigned fund balances are amounts constrained by the City's intent to be used for a specific purpose, but are neither restricted nor committed. Intent is expressed by the City Council or its designee and may be changed at the discretion of the City Council or its designee. This category includes nonspendable when it is the City's intent to use proceeds or collections for a specific purpose, and residual fund balances, if any, of Special Revenue, Capital Projects and Debt Service Funds which have not been restricted or committed. Through a council resolution, the City Council has designated the City Manager to determine the amount of assigned Fund balance. Unassigned fund balance represents residual amounts that have not been restricted, committed, or assigned. This includes the residual general fund balance and residual fund deficits, if any, of other governmental funds. In accordance with policies adopted by the City Council, the "Unassigned" fund balance represents a negative $2,197,354 associated equivalent to the unrealized loss on investments and a positive $32,059,246 based on goals to accommodate general cash flow. 64 4.17.b Packet Pg. 333 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 8 -NET POSITION AND FUND BALANCES (Continued) c. Detailed classifications of the City's Fund Balances, as of June 30, 2016, are stated below: Major Fund• Affordable Public Facilities Fire Impact Traffic Impact Dublin General Housing Impact Fees Fees Fees Crossing Non-Major Fund Fund Fund Fund Fund Contribution Funds Total Non-Spendable: Prepaid Expenses $39,261 $39,261 Cemete:y Endowment 60,000 60,000 Long-Term Advance to Fire Impact Fee Fund 80,673 80,673 Long-Term Advance to PERS Side Fund 549,949 549,949 SubTotal Non-Spendable Fund Balance 729,883 729,883 Restricted for: Public Safety Programs $860,747 860,747 Street Maintenance and Construction 7,463,064 7,463,064 Health and Welfare Programs 675,017 675,017 Heritage Park M aintcnence 500,000 500,000 Recycling Programs 542,942 542,942 Impact Fee Capital Projects $26, 162,969 $19,807,369 45,970,338 Capital Improvement Projects $14,392,552 3,415,152 17,807,704 Developer Contribution -Heritage Park 19,000 19,000 Developer Contribution -Nature Park 60,000 60,000 Housing $25,526,669 25,526,669 Sub Total Restricted Fund Balance 579,000 25,526,669 26,162,969 19,807,369 14,392,552 12,956,922 99,425,481 Committed to: Economic Stability 8,000,000 8,000,000 Downtown Public Improvements 1,000,000 1,000,000 Emerald Glen Aquatic Center Additional Scope 3,000,000 3,000,000 Emergency Communications 741,000 741,000 Fire Services OPEB 3,004,000 3,004,000 Innovations and N cw Opportunities 2,122,785 2,122,785 Maintenance Facility 215,101 215,101 Civic Center Expansion 27,773 27,773 Historic Park Schaefer Ranch 5,272,210 5,272,210 One Time Initiatives 1,341,408 1,341,408 Shannon Center Parking Lot 987,410 987,410 Advance to Public Facility Fee 6,000,000 6,000,000 Fallon Sports Park 2,000,000 2,000,000 Storm Drain Capture 546,878 546,878 Utility Undcrgrounding 1,170,190 1,170,190 Dublin Sports Ground 2,500,000 2,500,000 Economic Development 1,000,000 l,000,000 Sub Total Committed Fund Balance 38,928,755 38,928,755 Aa•lgned to: Non-street CIP 3,879,516 3,879,516 Employees Accrued Leave 988,708 988,708 Operating Canyovers 1,612,658 1,612,658 CIP Carry overs 1,227,829 1,227,829 Catastrophic Loss and Recovery 11,368,531 11,368,531 Service Continuity 0 bligations 3,000,000 3,000,000 Pension and Post Employment Benefits 10,614,353 10,614,353 Fiscally Responsible Adjustment 325,000 325,000 Civic Center Renovation 1,962,100 1,962,100 Municipal Regional Pennit 2,250,000 2,250,000 HVAC Replacement 1,000,000 1,000,000 Relocate Parks 250,000 250,000 Fire Equipment Replacement 600,000 600,000 Sub Total Al:slgned Fund Balance 39,078,695 39,078,695 Unaulgned Fund Balance Fund Balance Deficits ($80,673) (1,173,370) (1,254,043) Unrealized Gain on Investments/(loss) (2,197,354) (2,197,354) Cash Flow Per City Policy 32,065,047 32,065,047 29,867,693 (80,673) (1,173,370) 28,613,650 Total Fund Balance (Deficit) $109,184,026 $25,526,669 $26,162,969 ($80,673) $19,807,369 $14,392,552 $11,783,552 $206,776,464 Minimum Fund Balance Policies The City's Reserve Policy requires the City to maintain an Unrestricted General Funds, for cash flow purposes, of minimum equal to two months of budgeted operating expenditures with a goal to achieve a maximum of four months. As of June 30, 2016 the cash flow reserves, which are part of the Unassigned Fund Balance, were above the minimum at approximately 3 .6 months, however they were below the desired target of 4 months. Funds may be appropriated as to Undesignated Capital Contribution by designation from City Council only for high priority one time capital expenditures provided the minimum fund balance would remain. 65 4.17.b Packet Pg. 334 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 8 -NET POSITION AND FUND BALANCES (Continued) I D. Fund Equity Deficits The funds listed in the table below had fund balance deficits at June 30, 2016. These deficits are expected to be eliminated by future revenues. Fund Fire Impact Fees Capital Projects Fund Measure B Grants Special Revenue Fund TFCA!Transportation for Clean Air Special Revenue Fund IDA Special Revenue Fund Storm Water Management Special Revenue Fund PERS Side Fund Internal Service Fund Energy Efficiency Internal Service Fund I NOTE 9-DEFERRED COMPENSATION PLAN I Fund Deficit $80,673 410,440 28,938 33,311 700,681 549,949 5,141,907 City employees may defer a portion of their compensation under a City sponsored deferred compensation plan created in accordance with Internal Revenue Code Section 457. Under this plan, participants are not taxed on the deferred portion of their compensation until it is distributed to them; distributions may be made only at termination of employment, retirement, death, or in an emergency as defmed by the Plan. In accordance with GASB Statement No. 32, the funds have been placed in a trust administered by ICMA Retirement Corporation and are not available to the City's general creditors. Accordingly, the City does not report the assets in the financial statements. I NOTE 10 -PENSION PLAN For purposes of measuring the net pension liability and deferred outflows/inflows of resources related to pensions, and pension expense, information about the fiduciary net position of the City's California Public Employees' Retirement System (CalPERS) plan (Plan) and additions to/deductions from the Plan's fiduciary net position have been determined on the same basis as they are reported by CalPERS. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. 66 4.17.b Packet Pg. 335 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 10 -PENSION PLAN (Continued) A. General Information about the Ca/PERS Pension Plan Plan Description and Summary of Balances by Plan -All qualified permanent and probationary employees are eligible to participate in the City's Miscellaneous (all other) Employee Pension Rate Plan. The City's Miscellaneous Rate Plan is part of the public agency cost-sharing multiple-employer defined benefit pension plan (PERF C), which is administered by the California Public Employees' Retirement System (CalPERS). PERF C consists of a miscellaneous pool and a safety pool (also referred to as "risk pools"), which are comprised of individual employer miscellaneous and safety rate plans, respectively. Individual employers may sponsor more than one miscellaneous and safety rate plan. The employer participates in one cost-sharing multiple-employer defined benefit pension plan regardless of the number of rate plans the employer sponsors. The City sponsors one rate plan (miscellaneous). Benefit provisions under the Plan are established by State statute and City resolution. CalPERS issues publicly available reports that include a full description of the pension plan regarding benefit provisions, assumptions and membership information that can be found on the CalPERS website. Below is a summary of the deferred outflows of resources, net pension liabilities, and deferred inflows of resources by Plan for the year ended June 30, 2016: Miscellaneous Deferred Outflows ofResources $1,997,928 Net Pension Liability/ Proportionate Share ofNet Pension Liability $10,150,589 Deferred Inflows of Resources $1,216,310 Benefits Provided -CalPERS provides service retirement and disability benefits, annual cost of living adjustments and death benefits to plan members, who must be public employees and beneficiaries. Benefits are based on years of credited service, equal to one year of full time employment. All members are eligible for non-duty disability benefits after 10 years of service. The death benefit is one of the following: the Basic Death Benefit, the 1957 Survivor Benefit, or the Optional Settlement 2W Death Benefit. The cost ofliving adjustments for each plan are applied as specified by the Public Employees' Retirement Law. The Pension Reform Act of 2013 (PEPRA), Assembly Bill 340, is applicable to employees new to CalPERS and hired after December 31, 2012. The Plan's provisions and benefits in effect at June 30, 2016, are summarized as follows: Hire date Benefit formula Benefit vesting schedule Benefit payments Retirement age Monthly benefits, as a % of eligible compensation Required employee contribution rates Required employer contribution rates 67 Miscellaneous Prior to January 1, 2013 2.7%@55 5 years service monthly for life 55 2.7% 8.000% 10.958% Miscellaneous PEP RA Onor after January 1, 2013 2%@62 5 years service monthly for life 62 2% 6.250% 6.237% 4.17.b Packet Pg. 336 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 10 -PENSION PLAN (Continued) Pension contnbutions subsequent to measurement date Differences between actual and expected experience Changes in assumptions Change in employer's proportion and differences between the employer's contributions and the employer's proportionate share of contnbutions Net differences between projected and actual earnings on plan investments Total Deferred Outflows .of Resources $869,467 71,039 1,057,422 $1,997,928 Deferred Inflows of Resources ($672,091) (207,291) (336,928) ($1,216,310) The $869,467 reported as deferred outflows of resources related to contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ended June 30, 2016. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized as pension expense as follows: Year Ended Annual June 30 Amortization 2017 ($167,814) 2018 (167,309) 2019 (183,401) 2020 430,675 2021 0 Thereafter 0 ($87,849) Sensitivity of the Proportionate Share of the Net Pension Liability to Changes in the Discount Rate - The following presents the City's proportionate share of the net pension liability for the Plan, calculated using the discount rate for the Plan, as well as what the City's proportionate share of the net pension liability would be if it were calculated using a discount rate that is I-percentage point lower or 1- percentage point higher than the current rate: !%Decrease Net Pension Liability Current Discount Rate Net Pension Liability 1% Increase Net Pension Liability 69 Miscellaneous 6.65% $16,826,418 7.65% $10,150,589 8.65% $4,638,917 4.17.b Packet Pg. 337 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 10 -PENSION PLAN (Continued) Beginning in fiscal year 2016, CalPERS collects employer contributions for the cost-sharing plan as a percentage of payroll for the normal cost portion as noted in the rates above and as a dollar amount for contributions toward the unfunded liability and side fund. The dollar amounts are billed on a monthly basis. The City's required contribution for the unfunded liability was $480,516 in fiscal year 2016. Contributions -Section 20814(c) of the California Public Employees' Retirement Law requires that the employer contribution rates for all public employers be determined on an annual basis by the actuary and shall be effective on the July 1 following notice of a change in the rate. Funding contributions for the Plan are determined annually on an actuarial basis as of June 30 by CalPERS. The actuarially determined rate is the estimated amount necessary to finance the costs of benefits earned by employees during the year, with an additional amount to finance any unfunded accrued liability. The City is required to contribute the difference between the actuarially determined rate and the contribution rate of employees. For the year ended June 30, 2016, the City's contributions to the Plan were as follows: Contributions -employer Miscellaneous $869,467 B. Pension Liabilities, Pension Expenses and Deferred Outflows/Inflows of Resources Related to Pensions As of June 30, 2016, the City reported $10,150,589 in net pension liabilities for its proportionate share of the net pension liability of the Plan. The City's net pension liability for the Plan is measured as the proportionate share of the net pension liability. The net pension liability of the Plan is measured as of June 30, 2015, and the total pension liability for the Plan used to calculate the net pension liability was determined by an actuarial valuation as of June 30, 2014 rolled forward to June 30, 2015 using standard update procedures. The City's proportion of the net pension liability was based on a projection of the City's long-term share of contributions to the pension plan relative to the projected contributions of all participating employers, actuarially determined. The City's proportionate share of the net pension liability for the Plan as of June 30, 2014 and 2015 was as follows: Proportion -June 30, 2014 Proportion -June 30, 2015 Change -Increase (Decrease) Miscellaneous 0.31711% 0.36999<>/o 0.05288% For the year ended June 30, 2016, the City recognized net pension expense of $46,098 for the Miscellaneous Plan on the Statement of Activities. At June 30, 2016, the City reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: 68 4.17.b Packet Pg. 338 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 10 -PENSION PLAN (Continued) Actuarial Assumptions -For the measurement period ended June 30, 2015, the total pension liabilities were determined by rolling forward the June 30, 2014 total pension liability. The June 30, 2014 total pension liabilities were based on the following actuarial methods and assumptions: Valuation Date Measurement Date Actuarial Cost Method Actuarial Assumptions: Discount Rate Inflation Payroll Growth Projected Salary Increase Investment Rate of Return Mortality Post Retirement Benefit Increase June 30, 2014 June 30, 2015 Entry-Age Normal Cost Method 7.65% 2.75% 3.0% Varies by Entry Age and Service 7.50% (1) Derived using CalPERS' Membership Data for all Funds (2) Contract COLA up to 2.75% until Purchasing Power Protection Allowance Floor on Purchasing Power applies, 2.75% thereafter ( 1) Net of pension plan investment expenses, including inflation (2) The mortality table used was developed based on CalPERS' specific data. The table includes 20 years of mortality improvements using Society of Actuaries Scale BB. For more details on this table, please refer to the Ca!PERS 2014 experience study report available on Ca!PERS website. All other actuarial assumptions used in the June 30, 2015 valuation were based on the results of a January 2014 actuarial experience study for the period 1997 to 2011. Further details of the Experience Study can found on the CalPERS website. Change of Assumptions -GASB 68, paragraph 68 states that the long-term expected rate of return should be determined net of pension plan investment expense, but without reduction for pension plan administrative expense. The discount rate of 7.50 percent used for the June 30, 2014 measurement date was net of administrative expenses. The discount rate of 7.65 percent used for the June 30, 2015 measurement date is without reduction of pension plan administrative expense. All other assumptions for the June 30, 2014 measurement date were the same as those used for the June 30, 2015 measurement date. Discount Rate-The discount rate used to measure the total pension liability was 7.65% for the Plan. To determine whether the municipal bond rate should be used in the calculation of a discount rate for each plan, CalPERS stress tested plans that would most likely result in a discount rate that would be different from the actuarially assumed discount rate. Based on the testing, none of the tested plans run out of assets. Therefore, the current 7.65% discount rate is adequate and the use of the municipal bond rate calculation is not necessary. The long term expected discount rate of 7.65% will be applied to all plans in the Public Employees Retirement Fund (PERF). The stress test results are presented in a detailed report that can be obtained from the CalPERS website. 70 4.17.b Packet Pg. 339 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 10 -PENSION PLAN (Continued) I The long-term expected rate of return on pension plan investments was determined using a building-block method in which best-estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. In determining the long-term expected rate of return, CalPERS took into account both short-term and long-term market return expectations as well as the expected pension fund cash flows. Using historical returns of all the funds' asset classes, expected compound returns were calculated over the short-term (first 10 years) and the long-term (11-60 years) using a building-block approach. Using the expected nominal returns for both short-term and long-term, the present value of benefits was calculated for each fund. The expected rate of return was set by calculating the single equivalent expected return that arrived at the same present value of benefits for cash flows as the one calculated using both short-term and long- term returns. The expected rate of return was then set equivalent to the single equivalent rate calculated above and rounded down to the nearest one quarter of one percent. The table below reflects the long-term expected real rate of return by asset class. The rate of return was calculated using the capital market assumptions applied to determine the discount rate and asset allocation. These rates of return are net of administrative expenses. New Strategic Real Return Asset Class Allocation Years 1 -lO(a) Global F.quity 51.0% 5.25% Global Fixed Income 19.00/o 0.99% Inflation Sensitive 6.0% 0.45% Private F.quity 10.0% 6.83% Real&tate 10.0% 4.500/o Infrastructure and Forestland 2.0% 4.50% Liquidity 2.0% -0.55% Total 100% (a) An expected inflation of2.5% used for these periods. (b) An expected inflation of3.00/o used for these periods. Real Return Years 11 +(b) 5.71% 2.43% 3.36% 6.95% 5.13% 5.09% -1.05% Pension Plan Fiduciary Net Position -Detailed information about each pension plan's fiduciary net position is available in the separately issued CalPERS financial reports. 71 4.17.b Packet Pg. 340 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30t 2016 I NOTE 11-OTHER POST EMPLOYMENT BENEFITS I The City provides certain health care benefits for retirees, as required under a contract signed with PERS. All former employees who retire with the City under PERS are eligible for these benefits. GASB 45 requires public agencies to estimate their Other Post Employment Benefits (OPEBs) and account for the future liability. Rather than use the "pay as you go" system and account for retiree benefits as they are due, GASB 45 requires the agencies to account for the expenses as benefits are accrued for the employees. On June 29, 2007, the City established an agreement with the California Public Employees' Retirement System (CalPERS) to set aside funds and deposit into the California Employer's Retiree Benefit Trust (CERBT) fund to accumulate, and distribute assets for the exclusive benefit of retirees and their beneficiaries. Plan assets are irrevocable and may not be used for any purpose other than funding post-retirement health care. The CERBT fund is an agent multiple employer plan and in order to ensure that the CERBT fund remains compliant with all reporting requirements, the CALPERS is responsible for publishing aggregate GASB 43 compliance Financial Statements, Notes, and Required Supplementary Information (RSI). The information may be found on CalPERS web site at www.calpers.ca.gov. A. City of Dublin Retiree Health Plan Plan Description -City of Dublin (City) Retiree Health Plan is a single-employer defined benefit healthcare plan administered by the California Public Employees Retirement System (CalPERS). The plan provides medical insurance benefits to eligible retirees and their eligible dependents in accordance with Public Employee Retirement Law (Article 2). The Public Employees Retirement System Board of Administration has the responsibility to approve health benefit plans and may contract with carriers offering health benefit plans. The Board of Administration is responsible for adopting all rules and regulations, including the scope and content of basic health plans. The California Government Code also defines certain rules for contract agencies, such as the City of Dublin, to purchase health insurance benefits. Funding Policy -There is no requirement imposed by CalPERS, to contribute any amount beyond the pay-as-you-go contributions. The cost of monthly insurance premiums may be shared between the retiree and the City. The cost sharing varies depending on: date of hire (a vesting schedule is in place for employees hired after April 1, 2004); the dependent status; and plan selected. A minimum employer monthly contribution requirement is established and may be amended by the CalPERS Board of Administration and applicable laws. Within the parameters of the law, individual contracting agencies, such as the City, are allowed to establish and amend the level of contributions made by the employer towards the monthly cost of the plans. Changes to the employer contribution rate towards retiree benefits are recorded in a resolution adopted by the City Council. The City has established a policy to make contributions to an Internal Service Fund, for the purpose of funding its calculated obligations over a period of time, with the intent the funds will be transferred to CalPERS periodically at which time the transfers will be recorded as Cash with Fiscal Agent in a Trust Fund. The amount necessary to fund future benefits is based on projections from the June 30, 2013 Actuarial Study completed by Bartel and Associates, LLC in accordance with GASB Statement 45, Accounting and Financial Reporting/or Postemployment Benefits Other than Pensions. 72 4.17.b Packet Pg. 341 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 !NOTE 11-OTHER POST EMPLOYMENT BENEFITS (Continued) During fiscal year 2006-2007, the City made arrangements with CalPERS to retain the OPEB assets to finance future Retiree Health Benefits. On June 29, 2007, the City transferred $5,468,611 from the Internal Service Fund into the California Employers' Retiree Benefit Trust Fund (CERBT). The City has elected. a one-year amortization period for the OPEB plan assets deposited into the CERBT, as permitted under GASB Statement 45, paragraph 13F, amortization periods allow for a maximum of 30 years with no minimum years. Annual OPEB Cost and Net OPEB Obligation -The City's annual Other Post Employment Benefit (OPEB) cost (expense) is calculated based on the Annual Required Contribution of the employer (ARC), an amount actuarially determined in accordance with the parameters of GASB Statement 45. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed thirty years. The following table shows the components of the City of Dublin annual OPEB costs for the year, the amount actually contributed to the plan, and changes in the City's net OPEB obligation to the City Retiree Health Plan: Annual required contribution Annual OPEB expense Contributions made Decrease (increase) in net OPEB asset Net OPEB (obligation)-beginning ofyear Net OPEB asset -end of year $1,344,000 1,344,000 (2,345,023) (1,001,023) (4,647) $996,376 The City Retiree Health annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net OPEB obligation for fiscal year 2015-16, and the preceding years were as follows: Fiscal Annual AnnualOPEB NetOPEB YearF.nded OPEBCost Cost Contributed Asset (Obligation) 6/30/2014 $1,306,000 101% $35,889 6/30/2015 1,350,000 97"/o (4,647) 6/30/2016 1,344,000 174% 996,376 Funded Status and Funding Progress -As of June 30, 2015, the most recent actuarial valuation date, the plan was 74.5% funded. The Actuarial Accrued Liability (AAL) for benefits was $17,657,000 and the Actuarial Value of Plan Asset was $13,154,000 resulting in an Unfunded Actuarial Accrued Liability (UAAL) of $4,503,000. The covered payroll (annual payroll of active employees covered by the plan) was $8,614,000 and the ratio ofUAAL to the covered payroll was 52.3 percent. Actuarial valuations for OPEB plans involves estimates of the value of the reported amounts and assumptions about the probability of events far into the future. These actuarially determined amounts are subject to continual revisions as actual results are compared to past expectation and new estimates are made about the future. The schedule of funding progress presented immediately following the financial statements as required supplementary information, presents multi-year trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liability for benefits. 73 4.17.b Packet Pg. 342 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 11-OTHER POST EMPLOYMENT BENEFITS (Continued) I Actuarial Methods and Assumptions -Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and the plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The actuarial methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations. In the June 30, 2015 actuarial valuation, the actuarial cost method used is Entry Age Normal (BAN) cost method. Under the BAN cost method, the plan's Normal Cost is developed as a level percent of payroll throughout the participants' working lifetime. Entry age is based on current age minus years of service. Actuarial Accrued Liability (AAL) is the cumulative value on the valuation date, of prior Normal Cost. For the retirees, the AAL is the present value of all projected benefit. The Unfunded AAL is being amortized as a level dollar closed 15 year basis, as a level percent of payroll with a remaining amortization period at June 30, 2016of14 years. GASB 45 requires the interest rate to represent the underlying expected return for the source of funds used to pay benefits. The actuarial methods and assumptions included 6.75 percent interest rate, representing the long term expected rate of return on the CalPERS Trust Fund including a margin for adverse earnings. Annual inflation assumed to increase at one half of the Kaiser family premium increase and Aggregate Payroll assumed to increase at 3 .25 percent per annum. The study also used assumptions for the salary merit and longevity increases, and demographic assumptions such as mortality, withdrawal, and disability based on CalPERS 1997-2007 Experience Study. Retirement assumption was also based on CalPERS 1997-2007 Experience Study of the Miscellaneous Plan 2.7% at 55 years, with expected retirement age of approximate 58 for both females and males. The health care cost trend rate is the rate of change in per capita health claims costs over time as a result of factors such as medical inflation, utilization of healthcare services, plan design, and technological developments. The following table includes the annual healthcare cost trend rate used in the Actuarial Valuation: Year Non-Medicare Medicare HMO&PPO HMO&PPO 2015 Actual Premiums Actual Premiums 2016 Actual Premiums Actual Premiums 2017 7.0% 7.2% 2018 6.5% 6.7% 2019 6.0% 6.1% .. • + 2021+ 5.0% 5.0% 74 4.17.b Packet Pg. 343 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 11-OTHER POST EMPLOYMENT BENEFITS (Continued) B. Dougherty Regional Fire Authority Health Plan Dougherty Regional Fire Authority Background -In 1988, the cities of Dublin and San Ramon formed Dougherty Regional Fire Authority (DRF A), a Joint Powers Agency (JP A). The JP A provided fire services to all of Dublin and the southern portion of San Ramon. In 1997, the two cities decided to change how Fire Services would be provided in each City. As a result, JP A personnel were absorbed by the two new service providers pursuant to a mutual agreement. The JP A has remained intact to conclude the financial affairs of the entity. This includes residual retiree obligations and workers compensation liabilities. Dublin's share of all DRFA close-out expenses, including retiree medical benefits, is 57.51% of the actual costs, with the City of San Ramon paying 42.49% of the costs. The two cities have entered into a binding agreement to share these expenses on this basis. The City of Dublin is presenting information only for its contractual share of the obligations. Plan Description -City of Dublin share of DRFA Retiree Health Plan is a single-employer defined benefit healthcare plan administered by the California Public Employees Retirement System (CalPERS). The Plan provides medical insurance benefits to eligible retirees and their eligible dependents. In accordance with Public Employee Retirement Law (Article 2), the Public Employees Retirement System Board of Administration has the responsibility to approve health benefit plans and may contract with carriers offering health benefit plans. The Board of Administration is responsible for adopting all rules and regulations, including the scope and content of basic health plans. The California Government Code also defines certain rules for contract agencies, such as DRF A, to purchase health insurance benefits. Funding Policy -There is no requirement imposed by CalPERS, to contribute any amount beyond the pay-as-you-go contributions. The cost of monthly insurance premiums may be shared between the retiree and DRF A. The cost sharing varies depending on: the bargaining unit; dependent status; and plan selected. A minimum employer monthly contribution requirement is established and may be amended by the CalPERS Board of Administration and applicable laws. Within the parameters of the law, individual contracting agencies, such as the DRF A, are allowed to establish and amend the level of contributions made by the employer towards the monthly cost of the plans. Changes to the employer contribution rate towards retiree benefits are recorded in a resolution adopted by the DRF A Management Committee. For fiscal year 2015-2016, the City contributed $42,905 to the plan, all of which was for current premiums. No other contributions were made. Annual OPEB Cost and Net OPEB Obligation -The City of Dublin's share of the DRFA Retiree Health Plan annual other post employment benefit (OPEB) cost (expense) is calculated based on the annual required contribution of the employer (ARC), an amount actuarially determined in accordance with the parameters of GASB Statement 45, Accounting and Financial Reporting for Postemployment Benefits Other than Pensions. The ARC represents a level of funding that, if paid on an on-going basis, is projected to cover costs. This plan is in a unique status since there are no active members and no "normal" cost component. Therefore, 100% of the calculated ARC relates to the amortization of unfunded actuarial liabilities (or funding excess) over a period not to exceed thirty years. 75 4.17.b Packet Pg. 344 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 11-OTHER POST EMPLOYMENT BENEFITS (Continued) The following table shows the components of the City of Dublin's share ofDRFA annual OPEB cost for the year, the amount actually contributed to the plan and changes in the Dublin Share ofDRFA net OPEB and the City of Dublin share of the obligation to DRF A Retiree Health Plan: Annual required contribution Interest on net OPEB obligation Adjustment to annual required contribution Annual OPEB expense Contributions made Increase (decrease) in net OPEB obligation Net OPEB obligation -beginning of year Net OPEB obligation -end of year $74,388 11,753 (31,924) 54,217 (42,905) 11,312 315,269 $326,581 The DRF A Retiree Health (City of Dublin Share) annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net OPEB obligation for fiscal year 2015-2016 and the two previous years were as follows: Fiscal Annual AnnualOPEB OPEB Year Ended OPEBCost Cost Contributed Obligation 6/30/2014 $53,295 75.48% $303,366 6/30/2015 53,853 80.32% 315,269 6/30/2016 54,217 79.14% 326,581 Funded Status and Funding Progress -As of June 30, 2016, the most recent actuarial valuation date, the plan was not funded. Therefore, both the actuarial accrued liability for benefits and the unfunded actuarial accrued liability (UAAL) equaled $806,873 Since there are no active employees, it is not possible to calculate a comparison of the liability to the payroll. Actuarial Methods and Assumptions -Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and the plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The actuarial methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations. 76 4.17.b Packet Pg. 345 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 11-OTHER POST EMPLOYMENT BENEFITS (Continued) A sole or agent employer that meets any of the eligibility criteria in paragraph 11 of GASB 45 is permitted to apply the alternative measurement method set forth in paragraphs 33 through 35 of GASB45, which allows for certain simplifying modifications to the selection of assumptions for purposes of measuring the ARC (Annual Required Contribution) and the plan's actuarial accrued liabilities and funded status. In the June 30, 2016 actuarial valuation prepared by Bartel and Associates, LLP the actuarial used was Alternative Measurement Method with the Entry Age Normal (BAN) cost method. Under the BAN cost method, the plan's Normal Cost is developed as a level percent of payroll throughout the participants' working lifetime. The actuarial assumptions included a 4.0% investment rate of return (net of administrative expenses), calculated based on the funded level of the plan at the valuation date. The expected rate of increase in healthcare insurance premiums is based on projections of the CalPERS 1997-2011 Experience Study. The increases are as follows: Year Non-Medicare Medicare HMO&PPO HMO&PPO 2015 Actual Premiums Actual Premiums 2016 Actual Premiums Actual Premiums 2017 7.0% 7.2% 2018 6.5% 6.7% 2019 6.0% 6.1% 2020 5.5% 5.6% 2021+ 5.0% 5.0% The Actuarial Accrued Liability (AAL) is the cumulative value, on the valuation date, of prior Normal Costs. For retirees, the AAL is the present value of all projected benefits. Although GASB45 allows an amortization period not to exceed 30 years, due to the closed status of the plan, the unfunded AAL is amortized over 15 years as a level of dollar amount. I NOTE 12 -HEALTH, GENERAL LIABILITY AND WORKERS' COMPENSATION COVERAGE A. Risk Pool The City participates in the ABAG PLAN Corporation, a non-profit public benefit corporation established to provide liability insurance coverage, claims administration and risk management services, and legal defense to its participating members. The liability insurance coverage is provided by a combination self- insurance collectively funded by ABAG PLAN Corporation and the purchase of commercial insurance for large losses. ABAG PLAN provides the first $5 million of coverage as self-funded general liability and automobile liability coverage per occurrence. ABAG PLAN purchases commercial excess liability insurance in two layers of $10 million and $15 million each to provide total coverage of claims up to $30 million per occurrence. The City has a deductible of $50,000 per occurrence. ABAG PLAN also provides $1 million of employee bonds (theft coverage) in excess of a $5,000 deductible. 77 4.17.b Packet Pg. 346 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 12 -HEALTH, GENERAL LIABILITY AND WORKERS' COMPENSATION COVERAGE ABAG PLAN also provides property insurance coverage. This coverage is also comprised of a self- insured layer combined with commercial insurance. The frrst $100,000 of losses are self-funded by ABAG PLAN form premiums collected from the participants in the program. ABAG PLAN purchases an insurance policy to cover losses above $100,000 per occurrence and the annual aggregate losses of the pool are insured above $250,000. The insurance provides coverage for property damage among all participants to $1 billion. The City deductible for property and vehicle losses is $5,000. For any single loss in excess of $25,000 the deductible is waived. The City's contributions to the ABAG PLAN for liability coverage are based on a formula which considers the ratio of the City's payroll to the total payrolls of all entities participating in the same layer of each program, in each program year's loss history and population. Actual surpluses or losses are shared according to a formula developed from overall loss costs and spread to member entities on a percentage basis after a retrospective rating. There have been no significant reductions in any of the City's areas of insurance coverage and no settlement amounts have exceeded coverage in the past three years. Audited financial information for the ABAG PLAN can be obtained from ABAG PLAN, P.O. Box 2050, Oakland, California 94604-2050. B. Worker's Compensation Coverage The City participates in the Cities Group, created by a joint powers agreement to provide workers' compensation coverage paid from the pooled contributions of its membership with no deductible to the City. Any claim in excess of $1 million is covered up to $10 million through a policy with New York Marine Insurance Corp purchased by the Cities Group. The Cities Group acts as an administrator, claim adjuster and provides other risk management services as provided by State law. Each member of the Cities Group pays a premium commensurate with the level of coverage requested and shares surpluses and deficits proportionately to its participation in the Cities Group. During the year ended June 30, 2016, the City paid Cities Group $5,815 in premiums. At June 30, 2016, the City of Dublin's share of equity in the Cities group amounted to $8,282. Financial Statements may be obtained from the Cities Group, PO Box 111, Burlingame, CA 94011-0111. C. Liability for Uninsured Claims The GASB requires municipalities to record their liability for uninsured claims and reflect the current portion of this liability as expenditures in their financial statements. As discussed above, the City has coverage for such claims, but it has retained the risk for the deductible or the uninsured portion of these claims in the ABAG PLAN and the Cities Group plans. GASB Statement No. 10, "Financial Reporting for Risk Financing and Related Insurance Issues" require that this amount be separately identified and recorded as a liability. The City's liability for uninsured claims, limited to general liability and workers compensation claims as discussed above, includes a provision for incurred but not reported (IBNR) losses. This amount was estimated based on claims experience. The reserve recorded, $36,393, is adequate to cover 3.09% IBNR claims. Therefore no adjustment was made in fiscal year 2015-2016 as the City's exposure is for the $50,000 deductible per General Liability claim. The City has no actual liabilities that are due and payable at June 30, 2016. 78 4.17.b Packet Pg. 347 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 13 -JOINT POWERS AGREEMENTS I The City participates in joint ventures discussed below through separate entities established under the Joint Exercise of Powers Act of the State of California. As separate legal entities, these entities exercise full powers and authorities within the scope of the related Joint Powers Agreements including the preparation of annual budgets, accountability for all funds, the power to make and execute contracts and the right to sue and be sued. Each joint venture is governed by a board consisting of representatives from member municipalities. Each board controls the operations of the respective joint venture, including selection of management and approval of operating budgets, independent of any influence by member municipalities beyond their representation on that board. Obligations and liabilities of these joint ventures are not the City's responsibility and the City does not have an equity interest in the assets of each joint venture except upon dissolution of the joint venture. A. Animal Control Services The Cities of Dublin, Pleasanton, and Livermore and the County of Alameda have entered a joint powers agreement, dated September 15, 1992, under which Alameda County constructed an animal shelter facility on County's property. The agreement provided that the County would retain ownership of the land and that each participating agencies would receive an equity interest in the facility. Certificates of Participation were issued to construct the facility. Under the agreement the entities will share in the debt service costs of the project based upon their use of the animal shelter. The original total principal portion of the scheduled debt is $4,523,877. The City's share for the annual debt service requirements are based upon the statistics of live animals handled in the shelter. In fiscal year 2014-2015 the City contributed $36,562 of the total annual debt service payment. In addition, the City contributed $198,217 or 13.90% toward the annual operating shelter services and $92,846 representing 7.96% of the animal field service expenditures. The City has not recorded an equity interest for the animal shelter agreement. As noted above the ongoing financial interest is limited to the statistics of live animals handled in the appropriate fiscal year. No Joint Powers Authority was established as part of this agreement therefore, separate financial statements are not issued. B. Associated Community Action Program (ACAP) The City is a member of ACAP, a Joint Powers Authority established in July 12, 1994, with a governing board comprised of elected officials from its 13 member agencies. The members include Alameda County and the Cities of Alameda, Albany, Dublin, Emeryville, Fremont, Hayward, Livermore, Newark, Piedmont, Pleasanton, San Leandro, and Union City. The purpose of the ACAP was to plan, develop, and administer social services programs under the federal Community Services Block Grant Program. These programs included housing assistance, jobs training and education, and youth development services. Due to significant financial issues, the Board of Directors of ACAP in February 2011 chose to terminate its participation in various state and federal program and to effectively cease its operations. Management Partners, Inc. was engaged to manage and implement the close of ACAP. The representatives of the members and the ACAP Board of Directors have determined that the original JP A that created ACAP should be amended to reflect the current status of ACAP. On October 18, 2011, the City Council approved an Amended and Restated Joint Powers Agreement to restructure ACAP's and delegate oversight powers to allow the County and the City Managers, rather than the elected officials, to continue its obligations such as records retention, legal and claims, and audit compliance and to limit future exposure for member agencies. 79 4.17.b Packet Pg. 348 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 13 -JOINT POWERS AGREEMENTS (Continued) During fiscal year 2015-2016 the City of Dublin has also acted as a fiscal agent, which was comprised of collecting contributions from the members, processing payments on behalf of ACAP, and issuing financial reports. In fiscal year 2015-2016, the ACAP Board of Directors determined that no contributions would be made by member agencies, unless additional close-out funds are needed. The City will incur a pro-rata share of the on-going costs. Unaudited condensed financial information as of June 30, 2016 for ACAP is presented below: Total assets Total liabilities Total net assets Total revenues Total expenses Increase (decrease) net position $186,922 888,302 (701,380) 211 50,714 (50,503) I NOTE 14-OTHER COMMITMENTS AND CONTINGENT LIABILITIES I The City participates in several Federal and State grant programs. These programs have been audited by the City's independent accountants in accordance with the provisions of the Federal Single Audit Act and applicable State requirements. No cost disallowances were proposed as a result of these audits. However, these programs are still subject to further examination by the grantors and the amount, if any, of expenditures which may be disallowed by the granting agencies cannot be determined at this time. The City expects such amounts, if any, to be immaterial. The City is a defendant in a number of lawsuits that have arisen in the normal course of business, the outcome of which cannot be predicted with certainty. In the opinion of the City Attorney, these actions when finally adjudicated will not have a material adverse effect on the financial position of the City. A. Reimbursements to the City of Pleasanton On January 23, 1996, the City adopted a fee for the purpose of reimbursing the City of Pleasanton for the costs of making improvements to the interchanges of Interstate 580 at Hacienda Drive and Tassajara Road/Santa Rita Road that benefit development in both Pleasanton and future development in Eastern Dublin. The Cities entered into an agreement on November 3, 1998, to allow for an automatic annual escalator factor in the amount of the fee assessed to developers based upon the LAIF interest rate and to repay the City of Pleasanton. The amount of the contingent liability outstanding at June 30, 2016, was $3,562,043 which is net of the $110,794 in payments made by the City to reduce this contingent liability during the year. The accounting for the amount due is not recorded as indebtedness since future payments are contingent upon the future collection of development fees assessed for reimbursement of these improvements. B. Alameda County Surplus Property Authority The City entered into an agreement with the Alameda County Surplus Property Authority for the repayment of the City's Short Term BART Advance by the Authority. Under the terms of the agreement, interest on the advance shall accrue at a rate based on the Alameda County Treasurers return on investments. As of June 30, 2016, the balance was $114,888 which includes accrued interest. The advance is to be repaid from developer fees, charges, and other non-tax revenues from the benefiting areas and has no specific due date. The City's General Fund shall not be obligated to repay this obligation. The accounting for the amount due is not recorded as indebtedness since future payments are contingent upon the future collection of development fees assessed for repayment of the advance. 80 4.17.b Packet Pg. 349 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NOTES TO BASIC FINANCIAL STATEMENTS Fiscal Year Ended June 30, 2016 I NOTE 14-OTHER COMMITMENTS AND CONTINGENT LIABILITIES (Continued) C. Other Development Agreements The City entered into several agreements with various developers and merchant builders who are developing numerous residential and commercial projects throughout the City. The City agreed to grant the developers' impact fee credits since the developers constructed certain improvements beyond what was needed to serve their specific projects. The value of credits does not increase for inflation nor do they accrue interest. Any unused credits may be used by the developers on other projects located within the Traffic Impact Fee area. The value of the credits as of June 30, 2016 was $124,933,301. The addition of $108,891,680 to the credit balance was mainly due to value appreciation by converting parkland acreage to a dollar value, and credit used for the fiscal years was $90,640,944. D. Alameda County Fire Department (ACFD) The City of Dublin contracts to have the Alameda County to provide fire services. As part of the contract, the City pays for its share of ACFD's retiree health plan and retirement plan. In 2012 ACFD began working with CalPERS to create side funds within its OPEB trust to allow for member agencies to fund their share of the obligation. In preparation for this, in June 2012 the City Council authorized a contribution of $6.487 million towards the liability that was then moved to a General Fund Reserve, which was reclassified as an assigned fund balance upon the City's implementation of GASB Statement No. 54. Since then, the City continued to add funds to that fund balance assignment. After ACFD successfully implemented the OPEB trust side funds, the City was notified that as of June 30, 2015, the most recent actuarial valuation date, the City's side fund was 0.93% funded. The Actuarial Accrued Liability (AAL) for benefits was $10,356,000 and the Actuarial Value of Plan Asset was $96,000 resulting in an Unfunded Actuarial Accrued Liability (UAAL) of $10,260,000. In May 2016 the Alameda County Board of Supervisors approved an agreement with the City providing the framework for the City to fund its side fund. In June 2016, upon approving the agreement by the City Council, the City made a one-time contribution of $8,200,000 to the side fund. As a result, $2,060,000 was reported as a payable to other agencies on the Statement of Net Position. 81 4.17.b Packet Pg. 350 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.b Packet Pg. 351 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t REQUIRED SUPPLEMENTAL INFORMATION 83 4.17.b Packet Pg. 352 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Schedule ofthe Plan's Proportionate Share of the Net Pension Liability and Related Ratios as of the Measurement Date Last 10 Years* Plan's Proportion of the Net Pension Liability (Asset) Plan's Proportionate Share of the Net Pension Liability/(Asset) Plan's Covered Employee Payroll Plan's Proportionate Share of the Net Pension Liability/(Asset) as a Percentage ofits Covered-Employee Payroll Plan's Proportionate Share of the Fiduciary Net Position as a Percentage of the Plan's Total Pension Liability * -Fiscal year 2015 was the 1st year of implementation. 84 6/30/2014 0.12593% $7,837,436 $8,425,970 93.02% 210.70% 6/30/2015 0.36999% $10,150,589 $9,268,029 1.095226288 79.29%1 4.17.b Packet Pg. 353 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t City of Dublin Cost-Sharing Multiple Employer Defined Pension Plan -Miscellaneous Plans For the Fiscal Year Ended June 30, 2016 Actuarially determined contribution Contnbutions in relation to the actuarially determined contributions Contribution deficiency (excess) Covered-employee payroll Contributions as a percentage of covered- employee payroll Schedule ofContributions Last 10 Years* 2015 $1,411,959 (1,411,959) $0 $8,425,970 16.76% * -Fiscal year 2015 was the 1st year of implementation. 85 2016 $869,467 (869,467) $0 $9,268,029 9.38% 4.17.b Packet Pg. 354 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t City of Dublin Other Post-Employment Retirement Benefits For the Fiscal Year Ended June 30, 2016 Schedule of Funding Progress Underfunded Entry Age (Overfunded) Actuarial Actuarial Actuarial UAALas a Actuarial Value of Accrued Accrued Funded Covered Percentage of Valuation Assets liability liability Ratio Payroll Covered Payroll Date (A) (B) (B-A) (A/B) (9 [(B-A)/C] 6/30/2004 $0 $4,973,780 $4,973,780 0.00% $6,320,280 78.7% 6/30/2007 5,694,000 6,159,000 465,000 92.45% 6,697,747 6.9"/o 6/30/2009 5,326,000 6,990,000 1,664,000 76.19% 7,618,000 21.8% 6/30/2011 6,823,000 11,557,000 4,734,000 59.04% 7,830,000 60.5% 6/30/2013 9,574,000 14,823,000 5,249,000 64.59% 8,972,000 58.5% 6/30/2015 13,154,000 17,657,000 4,503,000 74.50% 8,614,000 52.3% 86 4.17.b Packet Pg. 355 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t SUPPLEMENTARY INFORMATION 87 4.17.b Packet Pg. 356 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.b Packet Pg. 357 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN GENERAL FUND SCHEDULE OF BUDGET VERSUS ACTUAL REVENUE BY SOURCES FOR THE YEAR ENDED JUNE 30, 2016 Budgeted Amounts Original Final Actual Amounts Property taxes: Current year secured $24,636,727 $25,764,437 $25,672,248 Current year unsecured 1,474,378 1,474,378 1,509,393 Supplemental property tax 400,000 400,000 836,309 Prior year secured 300,000 300,000 386,802 Prior year unsecured 4,430 4,430 (29,330) Property tax penalties 78,437 78,437 86,398 In lieu property tax 428922064 4,892,064 5,136,781 Sub-total 31,7862036 32,913,746 33,598,601 Taxes other than property: Sales and use tax 19,066,249 19,566,249 17,197,569 In lieu sales tax 1,170,190 1,170,190 3,741,257 Real property transfer tax 500,000 500,000 950,025 Hotel transient occupancy tax 1,000,000 1,000,000 1,525,219 Franchise taxes 3,408,000 3,408,000 4,130,771 Sub-total 25,144,439 25,6442439 27,544,841 Licenses and permits: Animal licenses 7,000 7,000 6,219 Building permits 2,585,272 4,454,196 5,515,157 Business license 170,987 170,987 200,349 Construction and demolition permits 91,380 134,825 149,916 Encroachment permits 117,791 117,791 90,689 Fire permits 96,696 96,696 94,899 Grading permits 2,652 2,652 3,920 Planning permits 44,642 44,642 69,452 Miscellaneous permits 7,272 7,272 8,819 Sub-total 3,123,692 5,036,061 6,139,420 Fines and forfeitures: Parking citations 72,432 72,432 68,329 Business license penalties 2,500 2,500 5,039 Other court fmes 35,000 35,000 42,648 Sub-total 109,932 109,932 1162016 90 Variance with Final Budget Positive (Negative) ($92,189) 35,015 436,309 86,802 (33,760) 7,961 244,717 684,855 (2,368,680) 2,571,067 450,025 525,219 722,771 12900,402 (781) 1,060,961 29,362 15,091 (27,102) (1,797) 1,268 24,810 1 547 1,103,359 (4,103) 2,539 7,648 6,084 4.17.b Packet Pg. 359 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN GENERAL FUND SCHEDULE OF BUDGET VERSUS ACTUAL REVENUE BY SOURCES FOR THE YEAR ENDED JUNE 30, 2016 (Continued) Variance with Budgeted Amounts Final Budget Positive Original Final Actual Amounts (Negative} Revenue from use of money and property: Interest $466,191 $466,191 $1,062,247 $596,056 Internal designated 6,104 6,104 Change in fair market value of investments 1,869,627 1,869,627 Rent and concession: Field and court rentals 193,550 193,550 233,532 39,982 Facility rentals 305,910 305,910 361,457 55,547 Leased property 443,613 443,613 519 758 76,145 Sub-total 1,409,264 1,409,264 4,052,725 2,643,461 Intergovernmental revenues: Motor vehicle in-lieu 22,532 22,532 Mandated costs 15,000 15,000 83,910 68,910 Homeowner's property tax relief 183,620 183,620 217,633 34,013 Sub-total 198,620 198,620 324,075 125,455 Charges for services: General government Building use insurance 19,000 19,000 22,056 3,056 Sale of maps and documents 3,700 3,700 682 (3,018) Public safety Police charges for services 56,720 56,720 49,275 (7,445) Fire charges for services 171,532 374,332 656,180 281,848 Santa Rita fire services 380,200 380,200 873,420 493,220 Waste management Waste management admin fees 730,802 730,802 825,820 95,018 Environmental Programs EV Charges 1,460 1,460 Parks and community services Aquatics programs 176,170 176,170 237,369 61,199 Cemetery 1,150 1,150 690 (460) Cultural arts 133,140 133,140 103,134 (30,006) Family programs 602,195 602,195 748,950 146,755 Heritage Center 10,740 10,740 14,364 3,624 Preschool programs 389,850 389,850 363,213 (26,637) Recreational activities 385,607 385,607 503,509 117,902 Senior programs 91,150 91,150 110,464 19,314 Sports programs 715,847 715,847 849,203 133,356 Community Development Engineering plan checking 2,500,287 2,500,287 2,606,107 105,820 Local share permit surcharge -SMlP 1,289 1,289 3,616 2,327 Building plan checking 657 657 Local share permit surcharge -Zone 7 drainage fees 2,980 2,980 30,776 27,796 Zoning and subdivision fees 1,527,450 2,127,450 2,1292849 2,399 Sub-total 7,899,809 8,702,609 10,130,794 1,4282185 91 4.17.b Packet Pg. 360 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN GENERAL FUND SCHEDULE OF BUDGET VERSUS ACTUAL REVENUE BY SOURCES FOR THE YEAR ENDED JUNE 30, 2016 (Continued) Budgeted Amounts Original Final Actual Amounts Other revenues: Contributions $100,250 $116,230 $134,479 Sales of property 3,950 Miscellaneous 102,001 102,001 104,582 Reimbursement -general 133,666 182,554 346,709 Reimbursement -public damage 22,500 22,500 7,849 Reimbursement -Community benefit assessment 675,678 424,678 424 000 Sub-total 1,034,095 847,963 1,021,569 Total Revenue by Sources $70,705,887 $74,862,634 $82,928,041 92 Variance with Final Budget Positive (Negative} $18,249 3,950 2,581 164,155 (14,651) (678} 173,606 $8,065,407 4.17.b Packet Pg. 361 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.b Packet Pg. 362 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN GENERAL FUND SCHEDULE OF BUDGET VERSUS ACTUAL DEPARTMENTAL EXPENDITURES FOR THE YEAR ENDED JUNE 30, 2016 Variance with Budgeted Amounts Final Budget Positive Original Final Actual Amounts (Negative} General government City Council $489,404 $534,170 $439,779 $94,391 City Manager 1,069,821 1,126,213 1,118,762 7,451 City Clerk 373,210 373,507 360,067 13,440 Election 3,120 3,120 1,980 1,140 Hmnan resources 654,234 683,981 678,432 5,549 Insurance 471,410 471,410 401,892 69,518 City attorney 777,810 958,810 876,229 82,581 Finance 1,552,114 1,556,265 1,447,127 109,138 Non departmental ISF 1,819,054 9,175,178 9,522,009 (346,831) Disaster preparedness 128,849 129,555 104,823 24,732 Crossing guards 133,996 133,996 131,566 2,430 Animal control 282,237 327,637 327,626 11 Waste management 261,146 261,146 237,480 23,666 Community TV 109,150 109,150 105,740 3,410 Sub-total 8,125,555 15,844,138 15,753,512 90,626 Police Police admin/support services 2,621,949 2,621,949 2,280,587 341,362 Patrol 7,197,890 7,745,110 7,581,634 163,476 Traffic 1,017,019 1,017,019 1,178,870 (161,851) Investigations 2,094,169 2,094,169 2,383,947 (289,778) Crime prevention/school resource services 1,472,319 1,472,319 1,522,528 (50,209) Communications/dispatch 1,020,846 1,020,846 910,460 110,386 Neighborhood resources 163,060 163,060 150,936 12,124 Police operations support 1,955,392 2,010,180 1,638,795 371,385 Sub-total 17,542,644 18,144,652 17,647,757 496,895 Fire Administration 11,444,410 11,444,410 11,134,334 310,076 Fire prevention 415,686 416,549 399,337 17,212 Operations 71,300 149,355 149,338 17 Fire station maintenance 240,869 278,175 240,453 37,722 Sub-total 12,172,265 12,288,489 11,923,462 365,027 Public works Building management 1,186,661 1,209,190 1,090,648 118,542 Public Safety Complex 80,435 100,869 77,893 22,976 Traffic signals 10,500 10,500 10,458 42 Street lighting 14,101 14,101 11,956 2,145 Public works administration 1,217,385 1,243,942 1,188,309 55,633 Street maintenance 154,737 46,820 21,895 24,925 Street sweeping 135,726 135,726 116,407 19,319 Street landscaping 1,211,587 1,348,584 1,190,212 158,372 Street tree maintenance 134,880 142,280 145,788 (3,508) Environmental services 212,302 237,302 188,752 48,550 Engineering 2,635,704 2,756,059 2,827,142 (71,083} Sub-total 6,994,018 7,245,373 6,869,460 375,913 94 4.17.b Packet Pg. 363 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN GENERAL FUND SCHEDULE OF BUDGET VERSUS ACTUAL DEPARTMENTAL EXPENDITURES FOR THE YEAR ENDED JUNE 30, 2016 (Continued) Budgeted Amounts Original Final Actual Amounts Parks and Community Services Library services 818,359 836,579 845,013 Park maintenance 3,287,389 3,424,285 2,949,885 Historic facility operations and rentals 300,033 660,978 352,478 Heritage center programs 376,239 397,089 363,765 Community events and festivals 668,083 707,883 529,528 Facility operations and rentals 1,406,826 1,554,342 1,416,909 Parks and community services administration 1,208,884 1,265,979 1,031,701 Family programs 569,423 569,423 574,200 Recreational activities 524,206 524,206 671,551 Preschool programs 275,808 275,808 244,069 Senior programs 484,547 485,685 465,713 Sports programs 765,220 765,448 688,138 Aquatic programs 711,816 746,909 369,473 Parks/facilities development 422,838 466,930 246,690 Sub-total 112819,671 12,681,545 10,749,113 Economic development Economic development 651,912 860,576 368,039 Public information 466,904 427,367 236,738 Sub-total 12118,816 1,287,943 604,777 Community development Human services 188,810 188,810 98,170 Housing programs 99,990 99,990 47,090 Planning 2,497,735 2,699,219 2,609,398 Building and safety 2,820,781 3,0462420 22744,564 Sub-total 5,607,316 6,034,439 5,499,222 Total Expenditures $63,380,285 $73,526,579 $69,047,303 95 Variance with Final Budget Positive (Negative) (8,434) 474,400 308,500 33,324 178,355 137,433 234,278 (4,777) (147,345) 31,739 19,972 77,310 377,436 220,241 1,932,432 492,537 190,629 683,166 90,640 52,900 89,821 301,856 535,217 $4,479,276 4.17.b Packet Pg. 364 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN GENERAL IMPROVEMENTS PROJECTS CAPITAL PROJECTS FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 Budgeted Amounts Variance with Final Budget Positive Original Final Actual Amounts (Negative) EXPENDITURES: General government $15,921 ($15,921) Capital outlay: General improvements $115,833 $18,269,145 666,478 17,602,667 Total Expenditures 115,833 18,269,145 682,399 17,586,746 REVENUES OVER (UNDER) EXPENDITURES (115,833) (18,269,145) (682,399) 17,586,746 OTHER FINANCING SOURCES (USES) Transfers in 115,833 18,269,145 666,477 (17,602,668) Total Other Financing Sources (Uses) 115,833 18,269,145 666,477 (17,602,668) NET CHANGE IN FUND BALANCE (15,922) ($15,922) BEGINNING FUND BALANCE 15,922 ENDING FUND BALANCE 96 4.17.b Packet Pg. 365 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN COMMUNITY IMPROVEMENTS PROJECTS CAPITAL PROJECTS FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 Budgeted Amounts Original Final Actual Amounts EXPENDITURES: General government $854 Capital outlay: Community improvements $104,925 $482,912 117,104 Total Expenditures 104,925 482,912 117,958 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES (104,925) ~482,912} (117,958} OTIIER FINANCING SOURCES (USES) Transfers in 104,925 482,912 117,104 Total Other Financing Sources (Uses) 104,925 482,912 117,104 NET CHANGE IN FUND BALANCE (854) BEGINNING FUND BALANCE 854 ENDING FUND BALANCE 97 Variance with Final Budget Positive (Negative) ($854) 365,808 364,954 364,954 p65,808} p65,808} ~$854} 4.17.b Packet Pg. 366 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t EXPENDITURES: General government Capital outlay: Parks Total Expenditures CITY OF DUBLIN PARKS PROJECTS CAPITAL PROJECTS FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 Budgeted Amounts Original Final $14,944,033 $49,385,794 14,944,033 49,385,794 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES (14,944,033) (49,385,794) OTHER FINANCING SOURCES (USES) Transfers in 14,944,033 49,385,793 Total Other Financing Sources (Uses) 14,944,033 49,385,793 NET CHANGE IN FUND BALANCE ($1) BEGINNING FUND BALANCE ENDING FUND BALANCE 98 Variance with Final Budget Positive Actual Amounts (Negative) $4,967 ($4,967) 23,469,847 25,915,947 23,474,814 25,910,980 (23,474,814) 25,910,980 23,469,847 (25,915,946) 23,469,847 (25,915,946) (4,967) ($4,966) 4,967 4.17.b Packet Pg. 367 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN STREETS PROJECTS CAPITAL PROJECTS FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL REVENUES: Other revenues Total Revenues EXPENDITURES: Capital outlay: Streets Total Expenditures EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers in Total Other Financing Sources (Uses) NET CHANGE IN FUND BALANCE BEGINNING FUND BALANCE (DEFICIT) ENDING FUND BALANCE FOR THE YEAR ENDED JUNE 30, 2016 Budgeted Amounts Original Final $3,286,260 $17,268,881 3,286,260 17,268,881 (3,286,260) (17,268,881) 3,286,260 17,268,882 3,286,260 17,268,882 $1 99 Variance with Final Budget Positive Actual Amounts (Negative) $21,500 $21,500 21,500 21,500 3,652,808 $13,616,073 3,652,808 13,616,073 (3,631,308) 13,637,573 3,652,808 (13,616,0742 3,652,808 (13,616,074) 21,500 $21,499 (21,500) 4.17.b Packet Pg. 368 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN PUBLIC FACILITIES IMPACT FEES CAPITAL PROJECTS FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 Budgeted Amounts Variance with Final Budget Positive Original Final Actual Amounts (Negative) REVENUES: Interest Developer fees Total Revenues EXPENDITURES: Parks and community service Total Expenditures EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers in Transfers out Total Other Financing Sources (Uses) NET CHANGE IN FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE $83,705 8,629,500 8,713,205 $91,806 91,806 8,621,399 2,000,000 (8,808,678) (8,808,678) ($187,279) 100 $83,705 15,005,000 15,088,705 151,332 151,332 14,937,373 2,000,000 ( 42,429,522) ( 40,429,5222 ($25,492, 149) $346,254 15,091,483 15,437,737 42,072 42,072 15,395,665 (22,897,019) (22,897,019) (7,501,354) 33,664,323 $26, 162,969 $262,549 86,483 349,032 109,260 109,260 458,292 (2,000,000) 19,532,503 17,532,503 $17,990,795 4.17.b Packet Pg. 369 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN FIRE IMP ACT FEES CAPITAL PROJECTS FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL REVENUES: Developer fees Total Revenues EXPENDITURES: Current: General government Total Expenditures EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES NET CHANGE IN FUND BALANCE BEGINNING FUND BALANCE (DEFICIT) ENDING FUND BALANCE (DEFICIT) FOR THE YEAR ENDED JUNE 30, 2016 Budgeted Amounts Original Final $196,692 $316,692 196,692 316,692 5,000 5,000 5,000 5,000 191,692 311,692 $191,692 $311,692 101 Variance with Final Budget Positive Actual Amounts (Negative) $390,513 $73,821 390,513 73,821 579 4,421 579 4,421 389,934 78,242 389,934 $78,242 (470,6072 ($80,6732 4.17.b Packet Pg. 370 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN TRAFFIC IMP ACT FEES CAPITAL PROJECTS FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 Budgeted Amounts Original Final Actual Amounts REVENUES: Interest Developer fees Total Revenues EXPENDITURES: Current: General government Public works Total Expenditures EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers out Total Other Financing Sources (Uses) NET CHANGE IN FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE $55,527' $55,527 $172,613 956,352 3,899,352 3,969,043 1,011,879 3,954,879 4,141,656 $500,000 554,460 497,296 110,000 1,042 500,000 664,460 498,338 511,879 3,290,419 3,643,318 (921,883) (4,046,116) (l,096,116) (921,883) (4,046,1162 (l,096,116) ($410,004) ($755,6972 2,547,202 17,260,167 $19,807,369 102 Variance with Final Budget Positive (Negative) $117,086 69,691 186,777 57,164 108,958 166,122 352,899 2,950,000 2,950,000 $3,302,899 4.17.b Packet Pg. 371 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN DUBLIN CROSSING CONTRIBUTION CAPITAL PROJECTS FUND SCHEDULE OF REVENUES, EXPENDITURES REVENUES: Interest Developer fees Total Revenues EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers out Total Other Financing Sources (Uses) NET CHANGE IN FUND BALANCE BEGINNING FUND BALANCE (DEFICIT) ENDING FUND BALANCE AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 Budgeted Amounts Original Final Actual Amounts $11,277 $15,000,000 15,000,000 15,000,000 15,011,277 15,000,000 15,011,277 {$15,049,8542 {549,791) {15,049,854) {549,791) ($49,8542 14,461,486 {68,934) $14,392,552 103 Variance with Final Budget Positive (Negative) $11,277 11,277 11,277 14,500,063 14,500,063 $14,511,340 4.17.b Packet Pg. 372 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t .... I This Page Left Intentionally Blank 4.17.b Packet Pg. 373 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t NON-MAJOR GOVERNMENTAL FUNDS Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specific purposes. SPECIAL REVENUE FUND PUBLIC SAFETY: SPECIAL CRIMINAL ACTIVITY Established to account for receipt of funds derived from asset forfeitures. VEIDCLE ABATEMENT Established to account for the use of funds received from vehicle registration of Dublin residents for the towing of abandoned vehicles in city limits. SUPPLEMENTAL LAW ENFORCEMENT (SLESJCOPS) Established to account for police expenditures funded by a State grant. TRAFFIC SAFETY Established to account for the receipt of traffic fines and traffic safety expenditures. FEDERAL ASSET SEIZURE Established to account for the receipts and expenditures of the Federal seizure funds. EMERGENCY MEDICAL SERVICES (EMS) Established to account for excise taxes received to fund the costs of providing Emergency Medical Services. ENFORCEMENT GRANTS Established to account for miscellaneous grants received for police expenditures not reported in the above funds. TRANSPORTATION: STATE GAS TAX Established to account for the receipt of state gasoline taxes and expenditures. SAFE TEA-LU Established to account for the revenue received from the U.S. Department of Transportation under the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legal for Users fund. 105 4.17.b Packet Pg. 374 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t NON-MAJOR GOVERNMENTAL FUNDS (Continued) MEASURE B SALES TAX-LOCAL STREETS Established to account for an Alameda County voter sales tax used for improvements on streets and roads. MEASURE B SALES TAX-BIKE PEDESTRIAN Established to account for an Alameda County voter approved increase in sales tax used for bike and pedestrian related projects. MEASURE B GRANTS Established to account for transportational projects financed by grants, funded by an Alameda County voter approved increase in sales tax. MEASURE BB SALES TAX-STREETS AND ROADS Established to account for an Alameda County voter approved increase in sales tax used for improvements on streets and roads. MEASURE BB SALES TAX-BIKE/PEDESTRIAN Established to account for an Alameda County voter approved increase in sales tax used for bike and pedestrian related projects. TRANSPORTATION FUND FOR CLEAN AIR (TFCA) Established to account for a portion of vehicle registration fee used for achieving the reduction of motor vehicle emissions. CONGESTION MANAGEMENT AGENCY Established to account for funds received from the Alameda County Congestion Management Agency. IDGHW AY SAFETY TRAFFIC REDUCTION BOND Established to account for the receipts of funds for local streets and road improvements. FEDERAL TRANSPORTATION (TIGER) Established to account for the receipts of Federal grants for approved street and trail improvements funded by a one-time Federal grants. ACTC VEIDCLE REGISTRATION FEE Established to account for an Alameda County Transportation Commission (ACTC) voter approved increase in vehicle registration fee that is distributed by ACTC to be used for street and road system maintenance. 106 4.17.b Packet Pg. 375 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t NON-MAJOR GOVERNMENTAL FUNDS (Continued) TDA Established to account for the financial activities associated with allocations funded by the State of California Transportation Development Act (IDA) for the Pedestrian/Bicycle Projects." ENVIRONMENTAL: GARBAGE/RECYCLING Established to account for the following activities: Measure D Recycling Established to account for the use of funds received which are levied by the County pursuant to a charter amendment and are provided for recycling and related activities. This fund also accounts for other locally derived funds for recycling related activities. Garbage Service Established to account for the use of funds received which are levied by the county on behalf of the City for garbage pick-up and removal and recycling services. Local Recycling Established to account for locally derived funds collected for a commercial organic and recycling program and activities retained by the City at the end of the franchise held by Waste Management me. These funds are independent of the funds distributed by Stop Waste pursuant to the Alameda County Recycling Measure. A VI ECONOMIC BENEFIT/BUSINESS ASSISTANCE PROGRAM Established to account for the grant received from Amador Valley fudustry and to provide business owners funding for eligible environmental related improvements. STORM WATER MANAGEMENT Established to account for the following activities: Storm Water Management Established to account for the funds received from the State and designated specifically for the use of storm water related activities. Dublin/Dougherty Storm Water Management Established to account for funds designated for the management of the Dublin/Dougherty area storm water units. Village Parkway Storm Water Management Established to account for funds designated for management of the Village Parkway area storm water units. 107 4.17.b Packet Pg. 376 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t NON-MAJOR GOVERNMENTAL FUNDS (Continued) BOX CULVERT Established to account for the funds designated for the maintenance and repairs of box culvert in the East Dublin area. PARKS, CULTURAL, AND ARTS: EAST BAY REGIONAL PARK DISTRICT Establish to account for the funds received from the East Bay Regional Park District from the Measure WW - Extend Existing East Bay Regional Park District Bond With No Increase In Tax Rate approved by voters on November 4, 2008. PUBLIC ART Establish to account for the fees received from developers of properties, which can only be used for the purchase design, development, and construction of Public Art projects within the City of Dublin. MISCELLANEOUS SPECIAL REVENUE Established to account for the following activities: Cable TV Facilities Established to account for Cable TV Facilities fees collected from Cable Television providers and passed through to the City for local cable television as allowed under State and Federal franchising laws. Noise Mitigation Establish to account for the fees received from developers of properties, which can only be used for the noise mitigation measures. Citywide Events (Customer Service) Fund Establish to account for event ticket sales and donations, to be spent on special events citywide. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Used to account for grants and expenditures related to Community Development Block Grants received. HCD HOUSING RELATED PARKS GRANT Established to account for a Housing-Related Parks (HRP) grant funding from the Department of Housing and Community Development pursuant to the Housing and Emergency Shelter Trust Fund Act of 2006 (Proposition lC.) MAINTENANCE DISTRICTS: Established to account for revenue and related expenditures of lighting and landscape districts. 108 4.17.b Packet Pg. 377 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.b Packet Pg. 378 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NON-MAJOR GOVERNMENTAL FUND COMBINING BALANCE SHEET JUNE 30, 2016 Special Revenue Funds Special Supplemental Criminal Vehicle Law Activity Abatement Enforcement ASSETS Cash and investments $134,153 $329,645 $30,848 Accounts receivable Prep aids 2,495 Total Assets $136,648 $329,645 $30,848 LIABILITIES Accounts payable $3,275 Deposits payable 27,313 Due to other funds Total Liabilities 30,588 FUND BALANCE (DEFICIT) Fund balance (Deficit): Restricted Public safety programs 106,060 $329,645 $30,848 Street maintenance and construction Health and welfare programs Recycling programs Capital improvement projects Unassigned Total Fund Balances (Deficits) 106,060 329,645 30,848 Total Liabilities and Fund Balances $136,648 $329,645 $30,848 110 Traffic Safety $325,609 14,192 $339,801 $6,658 6,658 333,143 333,143 $339,801 4.17.b Packet Pg. 379 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Federal Asset Seizure $15,507 $15,507 $15,507 15,507 $15,507 Emergency Medical Services $123,182 47,517 $170,699 $97,540 97,540 73,159 73,159 $170,699 Enforcement Grants $5,696 $5,696 $5,696 5,696 $5,696 Special Revenue Funds State Gas Tax $3,822,721 145,512 $3,968,233 $28,092 28,092 3,940,141 3,940,141 $3,968,233 111 SAFETEA-LU MeasureB Sales Tax Local Streets $498,012 68,494 $566,506 $566,506 566,506 $566,506 MeasureB Sales Tax Bike/Pedestrian $234,153 26,398 $260,551 $99 99 $260,452 260,452 $260,551 (Continued) 4.17.b Packet Pg. 380 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t ASSETS Cash and investments Accounts receivable Prepaids Total Assets LIABILITIES Accounts payable Deposits payable Due to other funds Total Liabilities FUND BALANCE (DEFICIT) Fund balance (Deficit): Restricted Public safety programs CITY OF DUBLIN NON-MAJOR GOVERNMENTAL FUND COMBINING BALANCE SHEET JUNE 30, 2016 Special Revenue Funds Measure BB MeasureB Sales Tax Grants Streets and Roads $403,848 60,311 $464,159 $410,440 410,440 Street maintenance and construction $464,159 Health and welfare programs Recycling programs Capital improvement projects Unassigned ~410,4402 Total Fund Balances (Deficits) {410,4402 464,159 Total Liabilities and Fund Balances $464,159 112 Measure BB Transportation Sales Tax for Clean Air Bike/Pedestrian (TFCA) $140,902 21,134 $162,036 $28,938 28,938 $162,036 {28,9382 162,036 {28,9382 $162,036 4.17.b Packet Pg. 381 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Congestion Management Agency $290,982 $290,982 $290,982 290,982 $290,982 Highway Safety Traffic Reduction Bond Special Revenue Funds Federal Transportation (TIGER) ACTC Vehicle Registration Fee $189,136 52,424 $241,560 $26,336 26,336 215,224 215,224 $241,560 113 IDA $33,311 33,311 {33,311} {33,311} Garbage/ Recycling $514,424 60,851 $575,275 $32,333 32,333 542,942 542,942 $575,275 (Continued) 4.17.b Packet Pg. 382 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NON-MAJOR GOVERNMENTAL FUND COMBINING BALANCE SHEET JUNE 30, 2016 Special Revenue Funds ASSETS Cash and investments Accounts receivable Prep aids Total Assets LIABILITIES Accounts payable Deposits payable Due to other funds Total Liabilities FUND BALANCE (DEFICIT) Fund balance (Deficit): Restricted Public safety programs Street maintenance and construction Health and welfare programs Recycling programs Capital improvement projects Unassigned Total Fund Balances (Deficits) Total Liabilities and Fund Balances A VI Economic Storm Benefit/Business Water Assistance Program Management Box Culvert $140,176 $363,476 $140,176 $363,476 $840,857 840,857 $363,476 (700,681) (700,681) 363,476 $140,176 $363,476 114 East Bay Regional Park District 4.17.b Packet Pg. 383 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Public Art $3,415,152 $3,415,152 $3,415,152 3,415,152 $3,415,152 Miscellaneous Special Revenue $544,232 33,961 $578,193 $95 3,036 3,131 575,062 575,062 $578,193 Community Development Block Grant $35,008 $35,008 $6,359 28,649 35,008 $35,008 Special Revenue Funds HCD Housing Related Parks Grant $99,955 $99,955 $99,955 99,955 $99,955 115 1983-1 Street Lighting $168,902 9,981 $178,883 $9,997 9,997 168,886 168,886 $178,883 Maintenance Districts 1983-2 Stagecoach Landscape $119,104 18 $119,122 $6,737 6,737 112,385 112,385 $119,122 1986-1 Dougherty Landscape $220,857 712 $221,569 $2,665 2,665 218,904 218,904 $221,569 (Continued) 4.17.b Packet Pg. 384 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t ASSETS Cash and investments Accounts receivable Prepaids Total Assets LIABILITIES Accounts payable Deposits payable Due to other funds Total Liabilities FUND BALANCE (DEFICIT) Fund balance (Deficit): Restricted Public safety programs CITY OF DUBLIN NON-MAJOR GOVERNMENTAL FUND COMBINING BALANCE SHEET JUNE 30, 2016 Special Revenue Funds Maintenance Districts 1997-1 1999-1 Santa Rita East Dublin Landscape Street Lighting $398,019 $568,818 617 1,378 $398,636 $570,196 $8,995 $2,253 8,995 2,253 Street maintenance and construction 389,641 567,943 Health and welfare programs Recycling programs Capital improvement projects Unassigned Total Fund Balances (Deficits) 389,641 567,943 Total Liabilities and Fund Balances $398,636 $570,196 116 Total Non-Major Governmental Funds $12,806,527 869,490 2,495 $13,678,512 $231,434 30,349 1,633,177 1,894,960 894,058 7,429,753 675,017 542,942 3,415,152 (1,173,370) 11,783,552 $13,678,512 4.17.b Packet Pg. 385 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.b Packet Pg. 386 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NON-MAJOR GOVERNMENTAL FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES FOR THE YEAR ENDED JUNE 30, 2016 Special Revenue Funds Special Supplemental Criminal Vehicle Law Activity Abatement Enforcement REVENUES Property taxes Taxes other than property Intergovernmental $34,432 $114,619 Charges for service Interest $903 2,792 387 Fines and forfeitures Developer fees Other revenue 6,836 Special assessments Total Revenues 7,739 37,224 115,006 EXPENDITURES Current: General government Police 1,020 100,000 Fire Public works Community development Total Expenditures 1,020 100,000 REVENUES OVER (UNDER) EXPENDITURES 6,719 37,224 15,006 OTHER FINANCING SOURCES (USES) Transfer out Total Other Financing Sources (Uses) NET CHANGE IN FUND BALANCES 6,719 37,224 15,006 FUND BALANCES (DEFICITS): Beginning of year 99,341 292,421 15,842 End of year $106,060 $329,645 $30,848 118 Traffic Safety $2,907 174,855 177,762 130,203 130,203 47,559 (35,931) (35,931) 11,628 321,515 $333,143 4.17.b Packet Pg. 387 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Federal Asset Seizure $356 356 134,573 134,573 (134,217) (134,217) 149,724 $15,507 Emergency Medical Services $184,502 737 177,093 362,332 342,152 342,152 20,180 20,180 52,979 $73,159 Enforcement Grants $3,690 53 3,743 3,640 3,640 103 103 5,593 $5,696 Special Revenue Funds State Gas Tax $1,220,165 33,347 140,247 1,393,759 166,462 416,810 583,272 810,487 {431,963} (431,963} 378,524 3,561,617 $3,940, 141 119 Measure B Measure B Sales Tax Sales Tax SAFE TEA-LU Local Streets Bike/Pedestrian $435,604 $167,885 $470,000 5,322 1,778 470,000 440,926 169,663 35,885 11,250 35,885 11,250 434,115 440,926 158,413 (65,604} {409,225} {30,000} {65,604} {409,225} {30,000} 368,511 31,701 128,413 {368,511} 534,805 132,039 $566,506 $260,452 (Continued) 4.17.b Packet Pg. 388 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NON-MAJOR GOVERNMENTAL FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES FOR THE YEAR ENDED JUNE 30, 2016 Special Revenue Funds Measure BB Measure BB MeasureB Sales Tax Sales Tax Grants Streets and Roads Bike/Pedestrian REVENUES Property taxes Taxes other than property $391,238 $137,094 Intergovernmental Charges for service Interest 772 590 Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues 392,010 137,684 EXPENDITURES Current: General government Police Fire Public works Community development Total Expenditures REVENUES OVER (UNDER) EXPENDITURES 392,010 137,684 OTHER FINANCING SOURCES (USES) Transfer out ($410,440) Total Other Financing Sources (Uses) (410,440) NET CHANGE IN FUND BALANCES (410,440) 392,010 137,684 FUND BALANCES (DEFICITS): Beginning of year 72,149 24,352 Endofyear {$410,440} $464,159 $162,036 120 Transportation for Clean Air (TFCA) $14,500 14,500 14,367 14,367 133 (29,071) (29,071) (28,938) {$28,938} 4.17.b Packet Pg. 389 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Congestion Management Agency Highway Safety Traffic Reduction Bond $4,327 4,327 (4,327) (4,327) 4,327 Special Revenue Funds Federal Transportation (TIGER) $579 579 579 579 ($5792 ACTC Vehicle Registration Fee $273,322 1,462 274,784 149,648 149,648 125,136 {84,1002 {84,1002 41,036 174,188 $215,224 121 TDA {$33,3112 {33,3112 (33,311) ($33,3112 Garbage/ Recycling $178,540 3,509,802 5,891 2,200 3,696,433 3,506,218 128,706 3,634,924 61,509 61,509 481,433 $542,942 (Continued) 4.17.b Packet Pg. 390 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NON-MAJOR GOVERNMENTAL FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES FOR THE YEAR ENDED JUNE 30, 2016 Special Revenue Funds A VI Economic Storm Benefit/Business Water Assistance Program Management Box Culvert REVENUES Property taxes Taxes other than property Intergovernmental Charges for service Interest $1,340 $3,283 Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues 1,340 3,283 EXPENDITURES Current: General government $38 Police Fire Public works 10,000 Community development Total Expenditures 38 10,000 REVENUES OVER (UNDER) EXPENDITURES (38) (8,660) 3,283 OTHER FINANCING SOURCES (USES) Transfer out (892,066) Total Other Financing Sources (Uses) (892,066) NET CHANGE IN FUND BALANCES (38) (900,726) 3,283 FUND BALANCES (DEFICITS): Beginning of year $38 200,045 360,193 End of year ~$700,6811 $363,476 122 East Bay Regional Park District 4.17.b Packet Pg. 391 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Public Art $29,655 514,281 2,500 546,436 546,436 (122,478) (122,478} 423,958 2,991,194 $3,415,152 Miscellaneous Special Revenue $178,309 4,212 2,528 185,049 32,589 32,589 152,460 {13,217} {13,217} 139,243 435,819 $575,062 Community Development Block Grant $53,226 53,226 47,425 47,425 5,801 {5,801} {5,801} Special Revenue Funds HCD Housing Related Parks Grant $432,450 432,450 432,450 {332,495} {332,495} 99,955 $99,955 123 1983-1 Street Lighting $952 292,272 293,224 312,796 312,796 (19,572) (19,572) 188,458 $168,886 Maintenance Districts 1983-2 Stagecoach Landscape $832 86,208 87,040 56,261 56,261 30,779 30,779 81,606 $112,385 1986-1 Dougherty Landscape $1,591 141,753 143,344 76,012 76,012 67,332 67,332 151,572 $218,904 (Continued) 4.17.b Packet Pg. 392 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN NON-MAJOR GOVERNMENTAL FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES FOR THE YEAR ENDED JUNE 30, 2016 SEecial Revenue Funds Maintenance Districts Total 1997-1 1999-1 Nonmajor Santa Rita East Dublin Governmental LandscaEe Street Lighting Funds REVENUES Property taxes Taxes other than property $1,131,821 Intergovernmental 2,979,446 Charges for service 3,688,111 Interest $3,139 $4,790 107,091 Fines and forfeitures 174,855 Developer fees 516,809 Other revenue 152,362 Special assessments 364,752 297,136 1,359,214 Total Revenues 367,891 301,926 10,109,709 EXPENDITURES Current: General government 3,745,519 Police 239,233 Fire 342,152 Public works 278,989 160,779 1,745,821 Community development 47,425 Total Expenditures 278,989 160,779 6,120,150 REVENUES OVER (UNDER) EXPENDITURES 88,902 141,147 3,989,559 OTHER FINANCING SOURCES (USES) Transfer out {55,7162 {2,951,4182 Total Other Financing Sources (Uses) {55,7162 {2,951,4182 NET CHANGE IN FUND BALANCES 88,902 85,431 1,038,141 FUND BALANCES (DEFICITS): Beginning of year 300,739 482,512 10,745,411 Endofyear $389,641 $567,943 $11,783,552 124 4.17.b Packet Pg. 393 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.b Packet Pg. 394 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 SPECIAL CRIMINAL ACTIVITY Bud~eted Amounts Original Final Actual REVENUES Property taxes Taxes other than property Intergovernmental Charges for service Interest $417 $417 $903 Fines and forfeitures Developer fees Other revenue 6,836 Special assessments Total Revenues 417 417 7,739 EXPENDITURES Current: General government Police 3,980 3,980 1,020 Fire Public works Park and community services Community development Total Expenditures 3,980 3,980 1,020 REVENUES OVER (UNDER) EXPENDITURES {3,5632 {3,5632 6,719 OTHER FINANCING SOURCES (USES) Transfers (out) Total Other Financing Sources (Uses) NET CHANGE IN FUND BALANCES {$3,5632 {$3,5632 6,719 FUND BALANCE (DEFICITS): Beginning ofyear 99,341 Endofyear $106,060 126 Variance Positive (Negative) $486 6,836 7,322 2,960 2,960 10,282 $10,282 4.17.b Packet Pg. 395 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 VEHICLE ABATEMENT Bud~eted Amounts Original Final Actual REVENUES Property taxes Taxes other than property Intergovernmental $30,457 $30,457 $34,432 Charges for service Interest 1,717 1,717 2,792 Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues 32,174 32,174 37,224 EXPENDITURES Current: General government Police 822 822 Fire Public works Park and community services Community development Total Expenditures 822 822 REVENUES OVER (UNDER) EXPENDITURES 31,352 31,352 37,224 OTHER FINANCING SOURCES (USES) Transfers (out) {21,0002 Total Other Financing Sources (Uses) {21,0002 NET CHANGE IN FUND BALANCES $10,352 $31,352 37,224 FUND BALANCE (DEFICITS): Beginning of year 292,421 Endofyear $329,645 127 Variance Positive (Negative) $3,975 1,075 5,050 822 822 5,872 $5,872 4.17.b Packet Pg. 396 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 SUPPLEMENTAL LAW ENFORCEMENT Bud~eted Amounts Original Final Actual REVENUES Property truces Taxes other than property Intergovernmental $100,000 $100,000 $114,619 Charges for service Interest 167 167 387 Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues 100,167 100,167 115,006 EXPENDITURES Current: General government Police 100,000 100,000 100,000 Fire Public works Park and community services Community development Total Expenditures 100,000 100,000 100,000 REVENUES OVER (UNDER) EXPENDITURES 167 167 15,006 OTHER FINANCING SOURCES (USES) Transfers (out) Total Other Financing Sources (Uses) NET CHANGE IN FUND BALANCES $167 $167 15,006 FUND BALANCE (DEFICITS): Beginning of year 15,842 Endofyear $30,848 128 Variance Positive (Negative) $14,619 220 14,839 14,839 $14,839 4.17.b Packet Pg. 397 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 TRAFFIC SAFETY Budgeted Amounts Original Final Actual REVENUES Property taxes Taxes other than property Intergovernmental Charges for service Interest $904 $904 $2,907 Fines and forfeitures 148,279 148,279 174,855 Developer fees Other revenue Special assessments Total Revenues 149,183 149,183 177,762 EXPENDITURES Current: General government Police Fire Public works 148,126 130,206 130,203 Park and community services Community development Total Expenditures 148,126 130,206 130,203 REVENUES OVER (UNDER) EXPENDITURES 1,057 18,977 47,559 OTHER FINANCING SOURCES (USES) Transfers (out) (66,489) (133,923) (35,931) Total Other Financing Sources (Uses) (66,489) (133,923) (35,931) NET CHANGE IN FUND BALANCES ($65,432) ($114,946) 11,628 FUND BALANCE (DEFICITS): Beginning of year 321,515 End of year $333,143 129 Variance Positive (Negative) $2,003 26,576 28,579 3 3 28,582 97,992 97,992 $126,574 4.17.b Packet Pg. 398 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 FEDERAL ASSET SEIZURE Budgeted Amounts Original Final Actual REVENUES Property taxes Taxes other than property Intergovernmental Charges for service Interest $675 $675 $356 Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues 675 675 356 EXPENDITURES Current: General government Police 136,654 134,573 Fire Public works Park and community services Community development Total Expenditures 136,654 134,573 REVENUES OVER (UNDER) EXPENDITURES 675 (135,979) (134,217) OTHER FINANCING SOURCES (USES) Transfers (out) Total Other Financing Sources (Uses) NET CHANGE IN FUND BALANCES $675 ($135,979) (134,217) FUND BALANCE (DEFICITS): Beginning of year 149,724 Endofyear $15,507 130 Variance Positive (Negative) ($319) (319) 2,081 2,081 1,762 $1,762 4.17.b Packet Pg. 399 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 EMERGENCY MEDICAL SERVICES Bud~eted Amounts Original Final Actual REVENUES Property taxes Taxes other than property Intergovernmental $185,412 $185,412 $184,502 Charges for service Interest 292 292 737 Fines and forfeitures Developer fees Other revenue Special assessments 164,816 164,816 177,093 Total Revenues 350,520 350,520 362,332 EXPENDITURES Current: General government Police Fire 348,416 348,416 342,152 Public works Park and community services Community development Total Expenditures 348,416 348,416 342,152 REVENUES OVER (UNDER) EXPENDITURES 2,104 2,104 20,180 OTIIER FINANCING SOURCES (USES) Transfers (out) Total Other Financing Sources (Uses) NET CHANGE IN FUND BALANCES $2,104 $2,104 20,180 FUND BALANCE (DEFICITS): Beginning of year 52,979 End of year $73,159 131 Variance Positive (Negative) ($910) 445 12,277 11,812 6,264 6,264 18,076 $18,076 4.17.b Packet Pg. 400 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 ENFORCEMENT GRANT Bud~eted Amounts Original Final Actual REVENUES Property taxes Taxes other than property Intergovernmental $3,639 $3,690 Charges for service Interest $34 34 53 Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues 34 3,673 3,743 EXPENDITURES Current: General government Police 3,639 3,640 Fire Public works Park and community services Community development Total Expenditures 3,639 3,640 REVENUES OVER (UNDER) EXPENDITURES 34 34 103 OTHER FINANCING SOURCES (USES) Transfers (out) Total Other Financing Sources (Uses) NET CHANGE IN FUND BALANCES $34 $34 103 FUND BALANCE (DEFICITS): Beginning of year 5,593 Endofyear $5,696 132 Variance Positive (Negative) $51 19 70 (1) (1) 69 $69 4.17.b Packet Pg. 401 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 STATE GAS TAX Bud8eted Amounts Original Final Actual REVENUES Property taxes Taxes other than property Intergovernmental $1,134,968 $1,134,968 $1,220,165 Charges for service Interest 11,349 11,349 33,347 Fines and forfeitures Developer fees Other revenue 160,000 140,247 Special assessments Total Revenues 1,146,317 1,306,317 1,393,759 EXPENDITURES Current: General government 234,870 166,462 Police Fire Public works 557,159 606,015 416,810 Park and community services Community development Total Expenditures 557,159 840,885 583,272 REVENUES OVER (UNDER) EXPENDITURES 589,158 465,432 810,487 OTHER FINANCING SOURCES (USES) Transfers (out) (624,954) (1,840,054) (431,963) Total Other Financing Sources (Uses) (624,954) (1,840,054) (431,963) NET CHANGE IN FUND BALANCES ($35,796) ($1,374,622) 378,524 FUND BALANCE (DEFICITS): Beginning of year 3,561,617 End of year $3,940,141 133 Variance Positive (Negative) $85,197 21,998 (19,753) 87,442 68,408 189,205 257,613 345,055 1,408,091 1,408,091 $1,753,146 4.17.b Packet Pg. 402 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 SAFETEA-LU Budgeted Amounts Original Final Actual REVENUES Property taxes Taxes other than property Intergovernmental $470,000 $470,000 $470,000 Charges for service Interest Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues 470,000 470,000 470,000 EXPENDITURES Current: General government 35,885 Police Fire Public works Park and community services Community development Total Expenditures 35,885 REVENUES OVER (UNDER) EXPENDITURES 470,000 470,000 434,115 OTHER FINANCING SOURCES (USES) Transfers (out) ($65,604) (65,604) Total Other Financing Sources (Uses) (65,604) (65,604) NET CHANGE IN FUND BALANCES $470,000 $404,396 368,511 FUND BALANCE (DEFICITS): Beginning of year (368,511) End ofyear 134 Variance Positive (Negative) ($35,885) (35,885) (35,885) ($35,885) 4.17.b Packet Pg. 403 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 MEASURE B SALES TAX STREETS AND ROADS Variance Bud8eted Amounts Positive Original Final Actual (Negative) REVENUES Property taxes Taxes other than property $709,994 $389,994 $435,604 $45,610 Intergovernmental Charges for service Interest 2,033 2,033 5,322 3,289 Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues 712,027 392,027 440,926 48,899 EXPENDITURES Current: General government Police Fire Public works Park and community services Community development Total Expenditures REVENUES OVER (UNDER) EXPENDITURES 712,027 392,027 440,926 48,899 OTHER FINANCING SOURCES (USES) Transfers (out) (565,893) (1,115,849) (409,225) 706,624 Total Other Financing Sources (Uses) (565,893) (1,115,849) (409,225) 706,624 NET CHANGE IN FUND BALANCES $146,134 ($723,822) 31,701 $755,523 FUND BALANCE (DEFICITS): Beginning of year 534,805 End of year $566,506 135 4.17.b Packet Pg. 404 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 MEASURE B SALES TAX BIKE/PEDESTRIAN Variance Budgeted Amounts Positive Original Final Actual (Negative) REVENUES Property taxes Taxes other than property $240,001 $130,001 $167,885 $37,884 Intergovernmental Charges for service Interest 389 389 1,778 1,389 Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues 240,390 130,390 169,663 39,273 EXPENDITURES Current: General government Police Fire Public works 17,962 22,062 11,250 10,812 Park and community services Community development Total Expenditures 17,962 22,062 11,250 10,812 REVENUES OVER (UNDER) EXPENDITURES 222,428 108,328 158,413 50,085 OTIIER FINANCING SOURCES (USES) Transfers (out) (30,000) (72,260) (30,000) 42,260 Total Other Financing Sources (Uses) (30,000) (72,260) (30,000) 42,260 NET CHANGE IN FUND BALANCES $192,428 $36,068 128,413 $92,345 FUND BALANCE (DEFICITS): Beginning of year 132,039 End of year $260,452 136 4.17.b Packet Pg. 405 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 MEASURE B GRANTS Budj1ieted Amounts Original Final Actual REVENUES Property taxes Taxes other than property Intergovernmental $6,267,000 Charges for service Interest Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues 6,267,000 EXPENDITURES Current: General government Police Fire Public works Park and community services Community development Total Expenditures REVENUES OVER (UNDER) EXPENDITURES 6,267,000 OTHER FINANCING SOURCES (USES) Transfers (out) (6,267,000) ($410,440) Total Other Financing Sources (Uses) (6,267,000) (410,440) NET CHANGE IN FUND BALANCES (410,440) FUND BALANCE (DEFICITS): Beginning of year Endofyear {$410,440~ 137 Variance Positive (Negative) ($6,267,000) (6,267,000) (6,267,000) 5,856,560 5,856,560 ($410,440) 4.17.b Packet Pg. 406 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 MEASURE BB SALES TAX STREETS AND ROADS Variance Bud~eted Amounts Positive Original Final Actual (Negative) REVENUES Property taxes Taxes other than property $320,000 $391,238 $71,238 Intergovernmental Charges for service Interest 707 772 65 Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues 320,707 392,010 71,303 EXPENDITURES Current: General government Police Fire Public works Park and community services Community development Total Expenditures REVENUES OVER (UNDER) EXPENDITURES 320,707 392,010 71,303 OTHER FINANCING SOURCES (USES) Transfers (out) Total Other Financing Sources (Uses) NET CHANGE IN FUND BALANCES $320,707 392,010 $71,303 FUND BALANCE (DEFICITS): Beginning of year 72,149 End of year $464,159 138 4.17.b Packet Pg. 407 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 MEASURE BB SALES TAX BIKE/PEDESTRIAN Variance BudBeted Amounts Positive Original Final Actual (Negative) REVENUES Property taxes Taxes other than property $110,000 $137,094 $27,094 Intergovernmental Charges for service Interest 590 590 Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues 110,000 137,684 27,684 EXPENDITURES Current: General government Police Fire Public works Park and community services Community development Total Expenditures REVENUES OVER (UNDER) EXPENDITURES 110,000 137,684 27,684 OTHER FINANCING SOURCES (USES) Transfers (out) Total Other Financing Sources (Uses) NET CHANGE IN FUND BALANCES $110,000 137,684 $27,684 FUND BALANCE (DEFICITS): Beginning of year 24,352 Endofyear $162,036 139 4.17.b Packet Pg. 408 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BlJDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 TRANSPORTATION FOR CLEAN AIR {TFCA2 Variance Bud!!;eted Amounts Positive Original Final Actual (Negative) REVENUES Property taxes Taxes other than property Intergovernmental $90,000 $14,500 ($75,500) Charges for service Interest Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues 90,000 14,500 (75,500) EXPENDITURES Current: General government Police Fire Public works 14,367 14,367 Park and community services Community development Total Expenditures 14,367 14,367 REVENUES OVER (UNDER) EXPENDITURES 75,633 133 (75,5002 OTHER FINANCING SOURCES (USES) Transfers (out) (75,6332 (29,071) $46,562 Total Other Financing Sources (Uses) (75,6332 (29,0712 46,562 NET CHANGE IN FUND BALANCES (28,938) ($28,9382 FUND BALANCE (DEFICITS): Beginning of year Endofyear {$28,9382 140 4.17.b Packet Pg. 409 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 CONGESTION MANAGEMENT AGENCY Budgeted Amounts Original Final Actual REVENUES Property taxes Taxes other than property Intergovernmental $621,513 $621,513 Charges for service Interest Fines and forfeitures- Developer fees Other revenue Special assessments Total Revenues 621,513 621,513 EXPENDITURES Current: General government Police Fire Public works Park and community services Community development Total Expenditures REVENUES OVER (UNDER) EXPENDITURES 621,513 621,513 OTHER FINANCING SOURCES (USES) Transfers (out) ($621,513) Total Other Financing Sources (Uses) ~621,5132 NET CHANGE IN FUND BALANCES $621,513 FUND BALANCE (DEFICITS): Beginning of year Endofyear 141 Variance Positive (Negative) ($621,513) (621,513) (621,513) $621,513 621,513 4.17.b Packet Pg. 410 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE30, 2016 HIGHWAY SAFETY TRAFFIC REDUCTION BOND Bud8eted Amounts Original Final Actual REVENUES Property taxes Taxes other than property Intergovernmental Charges for service Interest $26 $26 Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues 26 26 EXPENDITURES Current: General government $4,327 Police Fire Public works Park and community services Community development Total Expenditures 4,327 REVENUES OVER (UNDER) EXPENDITURES 26 26 (4,327) OTHER FINANCING SOURCES (USES) Transfers (out) Total Other Financing Sources (Uses) NET CHANGE IN FUND BALANCES $26 $26 (4,327) FUND BALANCE (DEFICITS): Beginning of year 4,327 End of year 142 Variance Positive (Negative) ($26) (26) (4,327) (4,327) (4,353) ($4,353) 4.17.b Packet Pg. 411 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUN"'E 30, 2016 FEDERAL TRANSPORTATION (TIGER) REVENUES Property taxes Taxes other than property Intergovernmental Charges for service Interest Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues EXPENDITURES Current: General government Police Fire Public works Park and community services Community development Total Expenditures REVENUES OVER (UNDER) EXPENDITURES OTIIBR FINANCING SOURCES (USES) Transfers (out) Total Other Financing Sources (Uses) NET CHANGE IN FUND BALANCES FUND BALANCE (DEFICITS): Beginning of year Endofyear Budgeted Amounts Original Final Actual $579 579 579 579 ($579) 143 Variance Positive (Negative) $579 579 579 $579 4.17.b Packet Pg. 412 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 ACTC VEHICLE REGISTRATION FEE Budgeted Amounts Original Final Actual REVENUES Property taxes Taxes other than property Intergovernmental $234,000 $234,000 $273,322 Charges for service Interest 718 718 1,462 Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues 234,718 234,718 274,784 EXPENDITURES Current: General government Police Fire Public works 149,959 149,959 149,648 Park and community services Community development Total Expenditures 149,959 149,959 149,648 REVENUES OVER (UNDER) EXPENDITURES 84,759 84,759 125,136 OTHER FINANCING SOURCES (USES) Transfers (out) (35,160) (243,520) (84,100) Total Other Financing Sources (Uses) (35,160) (243,520) (84,100) NET CHANGE IN FUND BALANCES $49,599 ($158,761) 41,036 FUND BALANCE (DEFICITS): Beginning of year 174,188 End of year $215,224 144 Variance Positive (Negative) $39,322 744 40,066 311 311 40,377 159,420 159,420 $199,797 4.17.b Packet Pg. 413 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t REVENUES Property truces Taxes other than property Intergovernmental Charges for service Interest Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues EXPENDITURES Current: General government Police Fire Public works Park and community services Community development Total Expenditures REVENUES OVER (UNDER) EXPENDITURES CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 IDA Bud~eted Amounts Original Final $148,311 $148,311 148,311 148,311 115,000 115,000 115,000 115;000 33,311 33,311 OTHER FINANCING SOURCES (USES) Transfers (out) (33,311) Total Other Financing Sources (Uses) (33,311) NET CHANGE IN FUND BALANCES $33,311 FUND BALANCE (DEFICITS): Beginning of year End of year 145 Variance Positive Actual (Negative) ($148,311) (148,311) 115,000 115,000 (33,311) ($33,311) (33,311) (33,311) ($33,311) {$33,3112 4.17.b Packet Pg. 414 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 GARBAGE/RECYCLING Budl!ieted Amounts Original Final Actual REVENUES Property taxes Taxes other than property Intergovernmental $157,000 $243,000 $178,540 Charges for service 3,340,715 3,503,403 3,509,802 Interest 1,759 1,759 5,891 Fines and forfeitures Developer fees Other revenue 2,200 Special assessments Total Revenues 3,499,474 3,748,162 3,696,433 EXPENDITURES Current: General government 3,344,889 3,508,702 3,506,218 Police Fire Public works 148,376 287,662 128,706 Park and community services Community development Total Expenditures 3,493,265 3,796,364 3,634,924 REVENUES OVER (UNDER) EXPENDITURES 6,209 (48,202) 61,509 OTHER FINANCING SOURCES (USES) Transfers (out) (86,000) Total Other Financing Sources (Uses) (86,000) NET CHANGE IN FUND BALANCES $6,209 ($134,202) 61,509 FUND BALANCE (DEFICITS): Beginning of year 481,433 Endofyear $542,942 146 Variance Positive (Negative) ($64,460) 6,399 4,132 2,200 (51,729) 2,484 158,956 161,440 109,711 86,000 86,000 $195,711 4.17.b Packet Pg. 415 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 A VI ECONOMIC BENEFIT/BUSINESS ASSISTANCE PROGRAM REVENUES Property taxes Taxes other than property Intergovernmental Charges for service Interest Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues EXPENDITURES Current: General government Police Fire Public works Park and community services Community development Total Expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers (out) Total Other Financing Sources (Uses) NET CHANGE IN FUND BALANCES FUND BALANCE (DEFICITS): Beginning of year Endofyear Budgeted Amounts Original Final Actual $38 38 (38) (38) $38 147 Variance Positive (Negative) ($38) (38) (38) ($38) 4.17.b Packet Pg. 416 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 STORM WATER MANAGEMENT BudBeted Amounts Original Final Actual REVENUES Property taxes Taxes other than property Intergovernmental $944,329 Charges for service Interest $1,010 1,010 $1,340 Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues 1,010 945,339 1,340 EXPENDITURES Current: General government Police Fire Public works 10,000 10,000 10,000 Park and community services Community development Total Expenditures 10,000 10,000 10,000 REVENUES OVER (UNDER) EXPENDITURES (8,990) 935,339 (8,660) OTHER FINANCING SOURCES (USES) Transfers (out) (937,030) (892,066) Total Other Financing Sources (Uses) (937,030) (892,066) NET CHANGE IN FUND BALANCES ($8,990) ($1,691) (900,726) FUND BALANCE (DEFICITS): Beginning of year 200,045 Endofyear {$700,681~ 148 Variance Positive (Negative) ($944,329) 330 (943,999) (943,999) 44,964 44,964 ($899,035) 4.17.b Packet Pg. 417 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 BOX CULVERT Bud~eted Amounts Original Final Actual REVENUES Property taxes Taxes other than property Intergovernmental Charges for service Interest $2,160 $2,160 $3,283 Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues 2,160 2,160 3,283 EXPENDITURES Current: General government Police Fire Public works Park and community services Community development Total Expenditures REVENUES OVER (UNDER) EXPENDITURES 2,160 2,160 3,283 OTHER FINANCING SOURCES (USES) Transfers (out) Total Other Financing Sources (Uses) NET CHANGE IN FUND BALANCES $2,160 $2,160 3,283 FUND BALANCE (DEFICITS): Beginning of year 360,193 Endofyear $363,476 149 Variance Positive (Negative) $1,123 1,123 1,123 $1,123 4.17.b Packet Pg. 418 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 EAST BAY REGIONAL PARK DISTRICT REVENUES Property taxes Taxes other than property · Intergovernmental Charges for service Interest Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues EXPENDITURES Current: General government Police Fire Public works Park and community services Community development Total Expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers (out) Total Other Financing Sources (Uses) NET CHANGE IN FUND BALANCES FUND BALANCE (DEFICITS): Beginning of year Endofyear Budgeted Amounts Original Final Actual 150 Variance Positive (Negative) 4.17.b Packet Pg. 419 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 PUBLIC ART Budgeted Amounts Original Final Actual REVENUES Property taxes Taxes other than property Intergovernmental Charges for service Interest $11,538 $11,538 $29,655 Fines and forfeitures Developer fees 510,000 514,281 Other revenue 2,500 Special assessments Total Revenues 11,538 521,538 546,436 EXPENDITURES Current: General government Police Fire Public works Park and community services 57,500 65,500 Community development Total Expenditures 57,500 65,500 REVENUES OVER (UNDER) EXPENDITURES {45,962} 456,038 546,436 OTHER FINANCING SOURCES (USES) Transfers (out) {439,554} {432,391} {122,478} Total Other Financing Sources (Uses) {439,554} {432,391} {122,478} NET CHANGE IN FUND BALANCES {$485,516} $23,647 423,958 FUND BALANCE (DEFICITS): Beginning of year 2,991,194 End of year $3,415,152 151 Variance Positive (Negative) $18,117 4,281 2,500 24,898 65,500 65,500 90,398 309,913 309,913 $400,311 4.17.b Packet Pg. 420 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t REVENUES Property taxes Taxes other than property Intergovernmental Charges for service Interest Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues EXPENDITURES Current: General government Police Fire Public works Park and community services Community development Total Expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers (out) CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 MISCELLANEOUS SPECIAL REVENUE Budgeted Amounts Original Final Actual $150,000 $150,000 $178,309 959 959 4,212 957 957 2,528 151 916 151,916 185,049 35,340 35,340 32,589 35 340 35 340 32,589 116 576 116 576 152 460 {41520002 {13,217) Total Other Financing Sources (Uses) {41520002 {13,217) NET CHANGE IN FUND BALANCES $116,576 {$298,424) 139,243 FUND BALANCE (DEFICITS): Beginning of year 435 819 End of year $575,062 152 Variance Positive (Negative} $28,309 3,253 1,571 33 133 2,751 2 751 35 884 401,783 401 783 $437,667 4.17.b Packet Pg. 421 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t REVENUES Property taxes Truces other than property Intergovernmental Charges for service Interest Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues EXPENDITURES Current: General government Police Fire Public works Park and community services Community development Total Expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers (out) CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 COMMUNITY DEVELOPMENT BLOCK GRANT Variance Budgeted Amounts Positive Original Final Actual (Negative) $76,412 $76,412 $53,226 ($23,186) 76,412 76,412 532226 {232186} 69 812 72,709 47 425 252284 69,812 72 709 47 425 252284 6 600 3 703 5 801 2 098 {6 2600} {616002 {528012 799 Total Other Financing Sources (Uses) {626002 {626002 (5,8012 799 NET CHANGE IN FUND BALANCES {$2,8972 $2,897 FUND BALANCE (DEFICITS): Beginning of year End of year 153 4.17.b Packet Pg. 422 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t REVENUES Property taxes Taxes other than property Intergovernmental Charges for service Interest Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues EXPENDITURES Current: General government Police Fire Public works Park and community services Community development Total Expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCJNG SOURCES (USES) Transfers (out) CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 HCD HOUSING RELATED PARKS GRANT Variance Budgeted Amounts Positive Original Final Actual (Negative) $599,025 $432,450 ($166,575) 599,025 432,450 (166,575) 599,025 432,450 (166,575) (599,025) (332,495) 266,530 Total Other Financing Sources (Uses) (599,025) (332,495) 266,530 NET CHANGE JN FUND BALANCES 99,955 $99,955 FUND BALANCE (DEFICITS): Beginning of year End of year $99,955 154 4.17.b Packet Pg. 423 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t REVENUES Property taxes Taxes other than property Intergovernmental Charges for service Interest Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues EXPENDITURES Current: General government Police Fire Public works Park and community services Community development Total Expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers (out) CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 1983-1 STREET LIGHTING MAINTENANCE DISTRICT Budgeted Amounts Original Final Actual $1,152 $1,152 $952 2891108 289,108 292,272 290,260 290,260 293,224 305,698 317,242 312,796 305,698 317,242 312,796 (15,438) (26,982) (19,572) Total Other Financing Sources (Uses) NET CHANGE IN FUND BALANCES ($151438) ($26,982) (19,572) FUND BALANCE (DEFICITS): Beginning of year 1881458 Endofyear $168,886 155 Variance Positive (Negative) ($200) 3 164 2 964 4,446 4446 7 410 $7,410 4.17.b Packet Pg. 424 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t REVENUES Property taxes Taxes other than property futergovernmental Charges for service futerest Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues EXPENDITURES Current: General government Police Fire Public works Park and community services Community development Total Expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers (out) CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 1983-2 STAGECOACH LANDSCAPE MAINTENANCE DISTRICT Budgeted Amounts Original Final Actual $346 $346 $832 87,398 87 398 86,208 87,744 87 744 87 040 81,107 81,887 56,261 81 107 81,887 56 261 6 637 5,857 30 779 Total Other Financing Sources (Uses) NET CHANGE IN FUND BALANCES $6,637 $5,857 30,779 FUND BALANCE (DEFICITS): Beginning of year 81,606 End of year $112,385 156 Variance Positive (Negative) $486 (1,190) (704) 25,626 25,626 24,922 $24,922 4.17.b Packet Pg. 425 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t REVENUES Property taxes Taxes other than property Intergovernmental Charges for service Interest Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues EXPENDITURES Current: General government Police Fire Public works Park and community services Community development Total Expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers (out) CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 1986-1 DOUGHERTY LANDSCAPE MAINIENANCE DISTRICT Budgeted Amounts Original Final Actual $700 $700 $1,591 139,350 139,350 141,753 140,050 140 050 143,344 133,940 134,720 76,012 133 940 134 720 76,012 6 110 5 330 67,332 Total Other Financing Sources (Uses) NET CHANGE 1N FUND BALANCES $6,110 $5,330 67,332 FUND BALANCE (DEFICITS): Beginning of year 1511572 End of year $218,904 157 Variance Positive (Negative) $891 2,403 3 294 58,708 58,708 62,002 $62,002 4.17.b Packet Pg. 426 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t REVENUES Property taxes Taxes other than property Intergovernmental Charges for service Interest Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues EXPENDITURES Current: General government Police Fire Public works Park and community services Community development Total Expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers (out) CITY OF DUBLIN BUDGETED-NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 1997-1 SANTA RITA LANDSCAPE MAINTENANCE DISTRICT Budseted Amounts Orisinal Final Actual $1,369 $1,369 $3,139 337,407 337,407 364 752 338 776 338,776 367 891 326,631 327,411 278,989 326,631 327,411 278,989 12,145 11365 88 902 Total Other Financing Sources (Uses) NET CHANGE IN FUND BALANCES $12,145 $11,365 88,902 FUND BALANCE (DEFICITS): Besinniflg of year 300,739 End of year $389,641 158 Variance Positive (Nesative) $1,770 27 345 29115 48,422 48 422 77 537 $77,537 4.17.b Packet Pg. 427 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t REVENUES Property taxes Taxes other than property Intergovernmental Charges for service Interest Fines and forfeitures Developer fees Other revenue Special assessments Total Revenues EXPENDITURES Current: General government Police Fire Public works Park and community services Community development Total Expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers (out) CITY OF DUBLIN BUDGETED NON-MAJOR FUNDS SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2016 1999-1 EAST DUBLIN STREET LIGHTING MAINTENANCE DISTRICT Budgeted Amounts Original Final Actual $2,433 $2,433 $4,790 268,585 268,585 297,136 271,018 271,018 301 1926 161,785 161,785 160,779 161,785 161 1785 160 779 109,233 109,233 141147 {35,884} (68,349} (551716} Total Other Financing Sources (Uses) {35,884} (68 1349} (55,716} NET CHANGE IN FUND BALANCES $73,349 $40,884 85,431 FUND BALANCE (DEFICITS): Beginning of year 482,512 End of year $567,943 159 Variance Positive (Negative} $2,357 28,551 30,908 1,006 1,006 31 914 12 633 12 633 $44,547 4.17.b Packet Pg. 428 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.b Packet Pg. 429 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t INTERNAL SERVICE FUND Internal Service Funds are used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the City on a cost reimbursement basis. The City has established five of these types of funds: VEHICLE REPLACEMENT This fund is an interest bearing Internal Service Fund established to finance necessary vehicle replacements. BUILDING REPLACEMENT This fund is an interest bearing Internal Service Fund established to finance future major building component repair expenditures. EQUIPMENT REPLACEMENT This fund is an interest bearing Internal Service Fund established to finance necessary equipment replacements. RETIREE HEALTH CARE This fund is an interest bearing Internal Service Fund established to account for the contribution made to the California Employers' Retiree Benefit Trust Fund for future retiree health care benefits. PERS SIDE FUND This fund was established to account for the repayment to the general fund for the advance made in fiscal year 2007-2008 to pay CalPERS for the City's Side Fund obligation. The Side Fund was created in 2005 when CalPERS assigned agencies with less than 100 participants to a risk sharing pool. The City elected to pre-pay its obligation from the General Fund reserves and an internal service charge is made each year to repay the reserve. INFORMATION TECHNOLOGY FUND Accounts for all informatjon and technology costs, including staffing. ENERGY EFFICIENCY This fund was established to account for the financing and construction of the Energy Efficiency Upgrade Capital Project. 161 4.17.b Packet Pg. 430 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t ASSETS Current Assets: Cash and investments Prepaid items Total current assets Noncurrent Assets: Land Construction in progress Building and improvements Vehicles and equipment Less: accumulated depreciation Total non-current assets Total Assets LIABILITIES Current Liabilities: Accounts payable and accruals Due to other funds Capital lease Total current liabilities Noncurrent Liabilities: Capital lease Advances from other funds Total non-current liabilities Total Liabilities NET POSITION (DEF1Cl1) Net Investment in capital assets Restricted Unrestricted Total Net Position CITY OF DUBLIN INIBRNAL SERVICE FUNDS COMBINING STAIBMENTS OF NET POSITION JUNE 30, 2016 Vehicle Building Replacement Replacement $3,068,913 $6,162,646 3,068,913 6,162,646 10,774,792 3,314,299 63,094,195 4,534,300 (2,987,674) (31,976,403) 1,546,626 45,206,883 4,615,539 51,369,529 1,546,626 45,206,883 3,068,913 6,162,646 ~4,615,539 ~51,369,529 162 Equipment Retiree Replacement Health Care $3,567,127 $212,345 104,293 3,567,127 316,638 4,563 2,171,547 (1,186,605) 989,505 4,556,632 316,638 292,781 292,781 292,781 989,505 3,567,127 23,857 ~4,556,632 ~23,857 4.17.b Packet Pg. 431 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t PERS Side Fund $549,949 549,949 549,949 (549,949) ($549,949) Information Technology $1,960,497 61,120 2,021,617 2,021,617 44,587 29,928 74,515 74,515 1,947,102 $1,947,102 Energy Efficiency $82,471 82,471 121,974 121,974 204,445 429,110 429,110 4,917,242 4,917,242 5,346,352 (5,224,378) 82,471 ($5, 141.907) 163 Total $15,053,999 165,413 15,219,412 10,774,792 3,440,836 63,094,195 6,705,847 (36,150,682) 47,864,988 63,084,400 337,368 29,928 429,110 796,406 4,917,242 549,949 5,467,191 6,263,597 42,518,636 14,302,167 $56,820,803 4.17.b Packet Pg. 432 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN INTERNAL SERVICE FUNDS COMBINING STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN FUND NET POSITION FOR THE YEAR ENDED JUNE 30, 2016 Vehicle Building Equipment Replacement ReElacement ReElacement OPERATING REVENUES Charges for services $517,787 $288,084 $770,019 Interest Other revenue 1,701 Total Operating Revenues 519,488 288,084 770,019 OPERATING EXPENSES Supplies and services 196,392 OPEB expenses Depreciation 427,582 2,128,928 107,526 Interest and fiscal charges Total Operating Expenses 427,582 2,128,928 303,918 Operating Income (Loss) 91,906 (1,840,844) 466,101 NONOPERATING REVENUES (EXPENSES) Interest income 26,563 53,960 29,762 Gain from sale of property 10,556 114 Total Nonoperating Revenues (Expenses) 37,119 53,960 29,876 Income (Loss) Before Transfers 129,025 (1, 786,884) 495,977 Capital contributions Transfer in Transfer (out) Net transfers Change in Net Position 129,025 (1, 786,884) 495,977 BEGINNING NET POSITION (DEFICIT) 4,486,514 53,156,413 4,060,655 ENDING NET POSITION (DEFICIT) $4,615,539 $51,369,529 $4,556,632 164 Retiree HealthCare $1,347,145 489,338 1,836,483 1,838,833 1,838,833 ~2,350) (2,350) (2,350) 26,207 $23,857 4.17.b Packet Pg. 433 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t PERS Information Energy Side Fund Technology Efficiency Total $368,056 $1,152,862 $550,654 $4,994,607 760 760 8,686 499,725 368,056 1,152,862 560,100 5,495,092 1,205,760 1,402,152 1,838,833 2,664,036 147,195 147,195 1,205,760 147,195 6,052,216 368,056 (52,898) 412,905 (557,124) 110,285 10,670 120,955 368,056 (52,898) 412,905 (436,169) 113,288 113,288 2,000,000 2,000,000 {8,6862 {8,6862 2,000,000 104,602 2,104,602 368,056 1,947,102 517,507 1,668,433 (918,0052 {5,659,4142 55,152,370 ($549,949) $1,947,102 ($5,141,9072 $56,820,803 165 4.17.b Packet Pg. 434 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN INTERNAL SERVICE FUNDS COMBINING STATEMENTS OF CASH FLOWS FOR THE YEAR ENDED JUNE 30, 2016 Vehicle Building Replacement Replacement CASH FLOWS FROM OPERATING ACTIVITIES Receipts from other funds $517,787 $327,587 Payments to suppliers and service providers (31,036) (27,976) Interest Other revenues I 701 Cash Flows from (used for) Operating Activities 488,452 299,611 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Payments from other funds Payments to other funds Cash Flows (used for) Noncapital Financing Activities CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Purchase of capital assets (174,711) Interest paid on capital lease Capital lease repayment Sales of capital assets 10,556 Cash Flows from Capital and Related Financing Activities {164,1552 CASH FLOWS FROM INVESTING ACTIVITIES Interest received 26563 53 960 Cash Flows from Investing Activities 26 563 53 960 Net Cash Flows 3502860 353 572 Cash and investments at beginning of year 227182053 528092074 Cash and investments at end of year $3,068,913 $6,1622646 Reconciliation of operating income (loss) to net cash flows from operating activities: Operating income (loss) $91,906 ($1,840,844) Adjustments to reconcile operating income (loss) to net cash flows from operating activities: Depreciation 427,582 2,128,928 Interest and fiscal charges Change in assets and liabilities: Accounts receivable Prepaid expenses 39,503 Accounts payable and accruals {3120362 {2729762 Cash Flows from Operating Activities $488,452 $299,611 NON-CASH TRANSACTIONS Capital Contributions 166 Equipment Retiree Replacement HealthCare $770,081 $1,514,610 (196,595) (1,930, 140) 489 338 573,486 73 808 13 387 13,387 29,762 29,762 616,635 73,808 229502492 138,537 $3,567,127 $212,345 $466,101 ($2,350) 107,526 62 167,465 (104,293) {2032 12 986 $573,486 $73,808 4.17.b Packet Pg. 435 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t PERS Information Side Fund Technology $368,056 $1,152,862 (1,222,293) 368 056 (691431) 2,029,928 (3681056) (368,056) 21029,928 1,960,497 $1,960,497 $368,056 ($52,898) (61,120) 44587 $368,056 ($69,431) Energy Efficiency $550,654 760 8 686 560 100 (81686) (8z686) (8,686) (147,195) (403,459) (559,340) {7,926) 90,397 $82,471 $412,905 147,195 $560,100 $113,288 Total $5,201,637 (3,408,040) 760 499 725 2,2941082 2,029,928 (3761742) 1,653,186 (183,396) (147,195) (403,459) 23,943 (7101107) 110,285 110 285 3 347 446 11 27061553 $152053,999 ($557,124) 2,664,036 147,195 167,527 (125,910) (1 1642) $2,294,082 $113,288 167 4.17.b Packet Pg. 436 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.b Packet Pg. 437 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t AGENCY FUNDS Agency Funds are used to account for assets held by the City in a fiduciary capacity for individuals, governmental entities and others. These funds carry out the specifications of trust indentures, ordinance or other regulations. DUBLIN BOULEY ARD EXTENSION ASSESSMENT DISTRICT To account for the special assessment established to fund the improvements to Dublin Boulevard. ASSOCIATED COMMUNITY ACTION PROGRAM This fund was established for the City to act as the fiscal agent to collect and account for the contributions received from twelve cities in Alameda County and to coordinate administrative service for the closing of the ACAP, a Joint Powers Agency, in social services related programs serving Alameda County communities. GEOLOGIC HAZARD ABATEMENT DISTRICTS Two districts were formed under provisions in the California Public Resource Code, which establishes in section 25670 that a District is a political subdivision of the State and is not an agency or instrumentality of a local agency. The City acts as a trustee of the funds collected and may contractually provide or arrange for services paid for by the District. Fiscal Year 2008-2009 was the first year that tax roll assessments were levied by the Districts. Fallon Village Geologic Hazard Abatement District This assessment district was established in 2007, in accordance with a condition of approval for the Fallon Village development project. The District was formed to provide a mechanism for ongoing maintenance of open space areas within the development. The boundary of this assessment district encompasses approximately 175 acres ofland, located generally east of Fallon Road. Schaefer Ranch Geologic Hazardous Abatement District This assessment district was established in 2006, in accordance with a condition of approval for the Fallon Village development project. The District was formed to provide a mechanism for ongoing maintenance of open space areas within the development. The boundary of this assessment district encompasses approximately 500 acres of land, located at the westerly boundary of the City limits north of Interstate 580, and south of the unincorporated area of Alameda County. Fallon Village Annex/Jordan Ranch Geologic Hazard Abatement District This assessment district was established to account for the maintenance of open space areas within the Jordan Ranch development. On May 3, 2011 the City Council approved Resolution No. 52-11 which modified the boundaries of the Fallon Village District. The Jordan Ranch property was annexed into the Fallon Village Geologic Hazard Abatement District subject to a separate Engineers report. Fallon Crossing (North Tassajara) Geologic Hazard Abatement District This assessment district was established to account for the maintenance of open space areas in accordance with a condition of approval for the Fallon Crossings development project. The boundary of the District encompasses 68 acres of land located on the northeast side of Tassajara Road, about 2 '14 miles north of Interstate Highway 580, Tassajara Road and Moller Creek, a tributary of Tassajara Creek, border the western and northeastern limits of the site. 169 4.17.b Packet Pg. 438 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN AGENCY FUNDS STATEMENT OF CHANGES IN ASSETS AND LIABILITIES FOR THE YEAR ENDED JUNE 30, 2016 (Continued) Balance Balance June 30, 2015 Additions Deductions June 30, 2016 Schaefer Ranch Geologic Hazardous Abatement District Assets Cash and investments $1,849,042 $685,758 $76,105 $2,458,695 Accounts receivable 1,961 5,057 1,961 5,057 $1,851,003 $690,815 $78,066 $2,463,752 Liabilities Accounts Payable $1,330 $1,330 Due to trustee $1,851,003 689,485 $78,066 2,462,422 $1,851,003 $690,815 $78,066 $2,463,752 Fallon Village Annex/Jordan Ranch Geologic Hazardous Abatement District Assets Due from trustee $433 $5,009 $2,721 $2,721 $433 $5,009 $2,721 $2,721 Liabilities Due to City $433 $2,288 $2,721 Due to trustee 2,721 $2,721 $433 $5,009 $2,721 2,721 Fallon Crossing (North Tassajara) Geologic Hazardous Abatement District Assets. Cash and investments $141,368 $120,179 $23,829 $237,718 Accounts receivable 2,179 1,855 2,179 1,855 $143,547 $122,034 $26,008 $239,573 Liabilities Accounts Payable $11,943 $11,611 $332 Due to trustee $143,547 110,091 14,397 239,241 $143,547 $122,034 $14,397 $239,573 171 4.17.b Packet Pg. 440 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Totals -All Agency Funds Assets Cash and investments Accounts receivable Due from trustee Liabilities Accounts payable Due to City Due to trustee Due to bondholders CITY OF DUBLIN AGENCY FUNDS STAIBMENT OF CHANGES IN ASSETS AND LIABILITIES FOR THE YEAR ENDED JUNE 30, 2016{Continued) Balance June 30, 2015 Additions Deductions $3,851,091 $1,665,030 $224,907 8,352 10,907 8,352 433 5,009 2,721 $3,859,876 $1,680,946 $235,980 $1,023 $18,228 $12,889 433 5,009 3,849,917 1,654,546 220,015 8,503 3,163 3,076 $3,859,876 $1,680,946 $235,980 172 Balance June 30, 2016 $5,291,214 10,907 2,721 $5,304,842 $6,362 5,442 5,284,448 8,590 $5,304,842 4.17.b Packet Pg. 441 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t STATISTICAL SECTION This part of the City's Comprehensive Annual Financial Report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information says about the City's overall financial health. In contrast to the financial section, the statistical section information is not subject to independent audit. Financial Trends These schedules contain trend information to help the reader understand how the City's financial performance and well being have changed over time: 1. Net Position by Component 2. Changes in Net Position 3. Fund Balances of Governmental Funds 4. Changes in Fund Balance of Governmental Funds Revenue Capacity These schedules contain information to help the reader assess the City's most significant local revenue source, the property tax: 1. Assessed Value and Estimated Actuarial of Taxable Property 2. Direct and Overlapping Property Tax Rates 3. Principal Property Taxpayers 4. Property Tax Levies and Collections Debt Capacity These schedules present information to help the reader assess the affordability of the City's current levels of outstanding debt and the City's ability to issue additional debt in the future: 1. Ratio of Outstanding Debt by Type 2. Direct and Overlapping Debt 3. Legal Debt Margin Information Demographic and Economic Information These schedules offer demographic and economic indicators to help the reader understand the environment within which the City's financial activities take place: 1. Demographic and Economic Statistics 2. Property Value, Construction and Bank Deposits 3. Principal Employers Operating Information These schedules contain service and infrastructure data to help the reader understand how the information in the City's financial report relates to the services the City provides and the activities it performs: 1. Full-Time Equivalent City and Contract Government Employees by Function 2. Operating Indicators by Function 3. Capital Asset Statistics by Function 4. Top 25 Sales Tax Producers 5. Miscellaneous Statistical Data Sources Unless otherwise noted, the information in these schedules is derived from the Comprehensive Annual Financial Reports for the relevant year. 173 4.17.b Packet Pg. 442 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t City of Dublin Net Position by Component Last Ten Fiscal Years (accrual basis of accounting) Primary government: Governmental activities: Net investment in capital assets Restricted Unrestricted Total primary government 2007 2008 $ 399,631,407 $ 411,619,671 45,647,928 48,572,719 61,789,687 68,456,077 $ 507,069,022 $ 528,648,467 Data Source: City of Dublin Administrative Services Department 2009 2010 $ 423,474,384 $ 436,857,107 36,906,687 25,004,384 66,597,197 70,203,471 $ 526,978,268 $ 532,064,962 Note: The Oty adjusted certain beginning balances during fiscal year 2014-2015. Financial data shown for proceerung years were not adjusted for the presentation. 174 2011 $ 433,779,703 21,453,867 76,303,907 $ 531,537,477 4.17.b Packet Pg. 443 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t 2012 2013 2014 2015 2016 $ 433,548,888 $ 432,722,323 $ 445,529,366 $ 444,832,546 $ 460,963,292 36,714,724 52,548,095 60,808,540 74,738,217 97,592,438 86,063,259 99,084,771 97,918,858 107,176,361 111,725,077 $ 556,326,871 $ 584,355,189 $ 604,256,764 $ 626,747,124 $ 670,280,807 175 4.17.b Packet Pg. 444 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t 2012 2013 2014 2015 2016 $ 10,116,219 $ 10,265,476 $ 17,665,221 $ 10,774,480 $ 19,280,680 15,325,113 18,316,420 12,198,769 14,725,476 15,336,225 13,883,008 12,149,716 14,625,459 679,313 555,564 26,781,283 26,846,045 27,770,111 6,709,217 7,241,263 4,305,390 146,204 3,753,875 4,057,796 9,804,128 10,772,868 9,018,161 6,089,415 9,979,877 9,169,788 5,713,196 11,410,946 59,646,466 68,859,404 71,986,467 72,176,812 92,797,553 140,418 142,353 153,544 5,777,971 5,209,378 399,802 362,054 1,746,581 1,633,056 2,978,235 2,698,767 3,009,383 2,931,553 1,061,352 2,482,060 2,164,085 738,662 470,063 484,801 3,063,223 3,422,782 3,631,344 1,909,812 2,463,146 2,753,911 9,051,970 9,540,241 10,393,367 7,657,467 13,217,027 1,008,318 1,135,050 1,674,815 955,677 1,629,137 23,668,070 28,689,753 20,914,994 21,931,981 38,433,119 40,641,825 48,345,448 42,170,861 44,457,097 66,114,091 $ (19,004,641) $ (20,513,956) $ (29,815,606) $ (27,719,715) $ (26,683,462) 22,246,360 23,590,102 25,286,308 29,437,951 33,598,601 1,264,204 1,359,212 14,996,932 15,359,340 17,833,314 19,211,823 22,070,647 4,295,675 5,054,257 5,427,627 6,159,654 6,606,016 865,719 (399,590) 853,147 550,272 2,937,999 1,389,349 4,938,165 316,785 3,163,387 3,644,670 43,794,035 48,542,274 49,717,181 59,787,291 70,217,145 $ 24,789,394 $ 28,028,318 $ 19,901,575 $ 32,067,576 $ 43,533,683 177 4.17.b Packet Pg. 446 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t City of Dublin Fund Balances of Governmental Funds Last Ten Fiscal Years (modified accrual basis of accounting) General Fund Reserved Unreserved, designated for: Advance to TVTD W. BART station contribution Affordable Housing Authorized expenditures Capital improvements Cash Flow & Operation Stability Catastrophic Loss & Business Recovery Capital Improvements Projects Carryover Compensated Absences Economic Uncertainty Emergency Communication System Fire Retiree Medical Innovation & New Opportunities Investment Market Value Adjustment Operation Carryover Service Continuity Obligation Unreserved, undesignated Non-Spendable Restricted Committed Assigned Unassigned $ 2007 2008 5,741,942 $ 5,623,014· 1,000,000 1,000,000 44,328,550 42,181,292 4,258,539 8,884,334 744,041 2,970,722 2,970,722. 500,000 1,508,906 2009 2010 2011 $ 5,343,610 $ 5,922,446 $ 1,000,000 1,000,000 1,000,000 34,474,209 3,960 11,049,175 7,394,088 8,860,000 8,420,000 203,507 791,582 802,311 5,868,847 5,868,847 210,000 1,000,000 750,000 4,500,000 13,000,000 2,334,061 1,516,569 301,874 171,100 1,350,000 4,096,768 27,893,755 17,407,053 14,745,685 Total general fund $ 58,299,753 $ 63,412,309 $ 62,123,358 $ 61,012,828 $ 64,143,261 All Other Governmental Funds Reserved Unreserved, designated, reported in: Special revenue funds Capital projects funds Undesignated Non-Spendable Restricted Committed Assigned Unassigned $ 43,485,046 $ 50,789,419 (1,791,762) (1,837,021) $ 34,570,414 $ 25,004,384 $ (1,841,336) (3,168,929) 21,453,867 (1,735,988) Total all other governmental funds $ 41,693,284 $ 48,952,398 $ 32,729,078 $ 21,835,455 $ 19,717,879 Total All Governmental Funds $ 99,993,037 $112,364,707 $ 94,852,436 $ 82,848,283 $ 83,861,140 Data Source: City of Dublin Administrative Services Department Note: All Other Governmental Funds includes the City's Major and Non Major Capital Project and Special Revenue Funds, excluding the General Fund. In FY2011 the City implemented GASB No. 54 -the new Fund Balance Reporting and Governmental Fund Type Definitions. This Statement establishes the definitions for new categories for reporting fund balance and revises the definitions for governmental fund types. As a result five new components of fund balance were established: Non-Spendable, Restricted, Committed, Assigned, and Unassigned. Prior to FY2011, the Fund Balances were reported as Reserved and Unreserved Fund Balances. Post FY2010, the Reserved Fund Balances were further categorized as Non-Spendable, Restricted and Committed and the Unreserved Fund Balances were classified as Assigned and Unassigned. 178 4.17.b Packet Pg. 447 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t 2012 2013 2014 2015 2016 $ $ $ $ $ 3,433,886 2,836,130 2,465,678 1,475,691 729,883 500,000 500,000 500,000 579,000 24,176,650 36,020,171 34,124,267 38,531,179 38,928,755 22,080,677 23,912,896 29,259,333 35,875,264 39,078,695 15,072,535 14,047,932 13,228,484 21,324,360 29,867,693 $ 64,763,748 $ 77,317,129 $ 79,577,762 $ 97,706,494 $ 109,184,026 $ $ $ $ $ 38,073,638 53,646,702 61,710,448 75,646,848 84,453,929 (1,358,914) $ 36,714,724 $ 101,478,472 (1,098,607) $ 52,548,095 $ 129,865,224 (923,409) $ 60,787,039 $ 140,364,801 21,743 (930,131) $ 74,738,460 $ 172,444,954 13,138,509 $ 97,592,438 $ 206,776,464 179 4.17.b Packet Pg. 448 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t City of Dublin Changes in Fund Balances of Governmental Funds Last Ten Fiscal Years (modified accrual basis of accounting) 2007 2008 2009 2010 2011 Revenues: Property taxes $20,266,213 $22,229,039 $23,306,302 $22,286,209 $22,067,074 Taxes other than property 17,967,499 18,188,593 15,436,466 15,783,099 17,210,947 Intergovernmental 2,845,936 3,431,314 2,393,153 7,951,237 3,946,271 Licenses and permits 2,572,069 1,784,644 1,623,029 2,260,364 2,752,748 Charges for services 9,476,984 8,101,935 7,759,628 7,100,403 8,743,460 Investment income 5,840,949 6,101,736 5,597,303 1,475,308 952,819 Use of property 203,240 335,151 989,081 1,491,413 978,642 Fines and forfeitures 342,098 360,496 318,737 312,778 303,595 Developer fees 8,618,271 18,226,041 1,875,841 4,387,339 9,390,001 Special assessments 716,144 797,520 826,717 868,348 904,739 Other revenues 960,534 2,497,249 3,312,774 1,778,477 4,135,091 Total revenues 69,809,937 82,053,718 63,439,031 65,694,975 71,385,387 Expenditures Current: General government 5,619,088 5,590,247 6,047,115 8,957,744 7,935,407 Police Fire Public works Parks and community service Economic development Public safety 22,148,312 23,629,954 23,951,223 24,241,160 24,546,456 Highways and streets 2,726,599 2,719,532 3,168,513 2,985,311 3,030,540 Health and welfare 1,626,197 1,706,918 1,888,631 3,653,297 12,775,536 Culture and leisure services 6,874,596 7,207,896 7,621,663 7,267,805 7,223,808 Community development 8,173,711 8,335,105 7,364,651 5,300,211 5,609,603 Capital outlay: General 377,026 411,293 4,221,956 742,754 599,965 Health and welfare 75,526 Community improvements 95,672 218,058 68,236 82,333 328,418 Culture and leisure Parks 10,711,807 8,820,229 9,409,692 10,706,350 3,809,723 Streets 5,532,110 11,042,816 13,742,919 13,762,167 4,513,072 Debt service: Principal Total expenditures 63,960,644 69,682,048 77,484,599 77,699,132 70,372,528 Excess (deficiency ofrevenues over (under) expenditures 5,849,293 12,371,670 (14,045,568) (12,004,157) 1,012,859 Other financing sources (uses): Transfers in 90,399 77,528 26,232 25,777,410 9,163,360 Transfers out (90,399) (77,528) (26,232) (25,777,410) (9,163,360) Total other financing sources (uses) Net change in fund balances $ 5,849,293 $ 12,371,670 $ (14,045,568) $ (12,004,157) $ 1,012,859 Debt service as a percentage of noncapital expenditures 0.0% 0.0% 0.0% 0.0% 0.0% Data Source: City of Dublin Administrative Services Department 180 4.17.b Packet Pg. 449 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t 2012 2013 2014 2015 2016 $22,398,847 $23,742,336 $25,448,254 $29,437,951 $33,598,601 19,761,015 20,915,025 23,769,133 25,371,476 28,676,662 3,962,572 4,534,748 2,574,159 3,245,822 3,303,521 4,501,736 5,224,932 5,944,985 6,025,685 6,139,420 10,331,501 11,979,079 12,326,848 13,737,934 13,846,381 1,068,138 (185,467) 1,101,634 1,071,936 3,689,940 659,857 580,507 1,591,784 2,352,810 6,751,864 284,993 326,027 323,601 320,629 290,871 15,965,329 19,545,692 15,757,068 18,578,172 37,240,622 944,455 980,775 1,025,239 1,264,201 1,359,214 4,509,762 9,134,201 2,712,998 3,473,012 1,323,855 84,388,205 96,777,855 92,575,703 104,879,628 136,220,951 7,001,850 7,600,102 8,411,507 10,663,140 20,110,958 15,697,432 17,886,990 11,930,245 12,265,614 8,481,686 8,616,323 9,731,003 10,791,185 808,272 604,777 26,298,962 26,643,549 27,381,497 2,768,068 3,096,498 3,042,476 4,422,468 4,149,599 4,379,634 8,248,229 8,919,816 9,349,729 7,362,732 8,586,129 9,102,734 6,059,180 11,348,674 6,641,674 8,866,096 13,316,472 1,241,494 666,478 213,777 81,234 21,497 68,190 117,104 996,669 2,324,586 9,451,657 4,742,328 23,469,847 2,959,555 4,946,527 2,403,926 3,568,142 3,652,808 66,913,984 75,214,136 86,861,129 72,991,112 109,530,758 17,474,221 21,563;719 5,714,574 31,888,516 26,690,193 10,898,009 16,338,838 25,192,268 9,625,456 27,912,037 (10,754,898) (9,515,805) (20,385,523) (9,455,561) (29,903,351) 143,111 6,823,033 4,806,745 169,895 (1,991,314) $ 17,617,332 $ 28,386,752 $ 10,521,319 $ 32,058,411 $ 24,698,879 0.0% 0.0% 0.0% 0.0% 0.0% 181 4.17.b Packet Pg. 450 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.b Packet Pg. 452 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Fiscal Year 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 Source: CITY OF DUBLIN. CALIFORNIA Direct and Overlapping Property Tax Rates Last Ten Fiscal Years (Rate per $100 of assessed value) City Direct Rates Overla}!l!ing Rates (1} Castro Valley Chabot-Las Positas Basic Total Bay Area Unified Community Levy Direct Ra}!id Transit School Bonds College Boards l.00000 0.23870 0.00500 0.08110 0.01590 l.00000 0.23850 0.00760 0.09720 0.01640 l.00000 0.23850 0.00900 0.09690 0.01830 l.00000 0.23860 0.00570 0.10230 0.01950 l.00000 0.23860 0.00310 0.10040 0.02110 l.00000 0.23860 0.00410 0.09890 0.02140 l.00000 0.23796 0.00430 0.09240 0.02190 l.00000 0.23730 0.00750 0.08510 0.02140 l.00000 0.00237 0.00450 0.08520 0.02170 l.00000 0.00237 0.00260 0.00000 0.01980 Dublin Unified Bonds lA& B 0.08850 0.08500 0.07320 0.08160 0.10110 0.09700 0.09930 0.11470 0.10770 0.07670 HDL Coren & Cone and Alameda County Assessor Combined T!QC Rolls, 2006/07 through 2015/16 (1) Overlapping rates are those oflocal and county governments that apply to property owners within the City. Not all overlapping rates apply to all city property owners. These are voter approved levies in addition to the 1 % State levy. (2) The City's share of the 1 % Levy is based on the City's share of the general fund tax rate area with the largest net taxable value within the City. 184 4.17.b Packet Pg. 453 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t East Bay Flood Zone 7 Livermore Valley Total City's Share Regional State Water Joint Unified Direct & Overlapping of 1 % Levy per Park Bonds School Board Tax Rate Proposition 13 0.00850 0.01510 0.06920 1.28330 0.2818 0.00800 0.01500 0.06260 1.29180 0.2818 0.01000 0.01690 0.06160 1.28590 0.2818 0.01080 0.02030 0.06740 1.30760 0.2818 0.00840 0.02500 0.06350 1.32260 0.2818 0.00710 0.03070 0.06270 1.32190 0.2818 0.00510 0.02280 0.06070 1.30650 0.2818 0.00780 0.02570 0.05960 1.32180 0.2818 0.00850 0.02500 0.04970 1.30230 0.2817 0.00670 0.03430 0.00000 1.14010 0.2819 185 4.17.b Packet Pg. 454 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Tax~al'.er Development Solutions WR LLC $ Trust NOIP Dublin LP Ross Dress for Less, Inc. Avalon Dublin Station II LP 4800 Tassajara Road Apts Invest LLC Lennar Homes California Inc Wei and Liu 2011 Trust Dublin Corporate Ctr Acquisition LLC Essex Dublin Owner LP Bere Island Properties I LLC Et. Al. Shops at Waterford LLC Start HQ 2003 Bit Holdings Fifty Six Inc Chang Lin, Et. Al City of Dublin Bere Island Properties I LLC Et. Al. Bit Investment Eleven Limited Partnership Capital Pacific Security Trust Cisco Systems Inc. Park Sierra LLC Subtotal $ CITY OF DUBLIN, CALIFORNIA Principal Property Tax Payers Current year and Nine Years Ago 2015-16 Percentage of Total City Taxable Taxable Assessed Assessed Value Rank Value 181,480,000 1 1.47% 155,851,118 2 1.26% 128,263,238 3 1.04% 122,189,814 4 0.99% 115,981,613 5 0.94% 113,268,710 6 0.92% 109,586,197 7 0.89% 102,586,204 8 0.83% 102,249,799 9 0.83% 89,380,669 10 0.72% $ 1,220,837,362 9.87% $ Source: HDL Coren & Cone and Alameda County Assessor Combined Tax Rolls 186 2006-07 Percentage of Total City Taxable Taxable Assessed Assessed Value Rank Value 123,249,776 1 1.67% 109,632,683 2 1.49% 107,100,000 3 1.45% 105,363,401 4 1.43% 80,209,477 5 1.09% 79,014,656 6 1.07% 67,261,858 7 0.91% 65,651,789 8 0.89% 49,639,663 9 0.67% 46,499,771 10 0.63% 833,623,074 11.30% 4.17.b Packet Pg. 455 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN, CALIFORNIA Property Tax Levies and Collections Last Ten Fiscal Years Fiscal Year Current Percent Delinquent Total Ended Total Tax of Levy Tax Tax Percent June30 Tax Levy Collections Collected Collections Collections of Levy 2007 $ 20,913,852 $ 20,750,015 99.22% $ 111,324 $ 20,861,339 99.75% 2008 22,963,077 22,446,386 97.75% 412,481 22,858,867 99.55% 2009 24,341,226 23,229,916 95.43% 778,896 24,008,812 98.63% 2010 23,503,738 22,162,010 94.29% 804,530 22,966,540 97.71% 2011 23,079,068 22,159,873 96.02% 533,248 22,693,121 98.33% 2012 23,566,230 22,761,802 96.59% 432,891 23,194,693 98.42% 2013 24,769,806 23,997,036 96.88% 527,988 24,525,024 99.01% 2014 27,001,559 26,200,578 97.03% 432,070 26,632,648 98.63% 2015 31,129,982 30,434,412 97.77% 412,643 30,847,054 99.09% 2016 35,325,929 34,734,843 98.33% 357,472 35,092,315 99.34% Source: Alameda County Assessor Office 187 4.17.b Packet Pg. 456 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN, CALIFORNIA Direct and Overlapping Debt June 30, 2016 Total Property Tax Assessed Value of Taxable Property OVERLAPPING TAX AND ASSESSMENT DEBT: Bay Area Rapid Transit District Chabot-Las Positas Community College District Dublin Joint Unified School District East Bay Regional Park District City of Dublin 1915 Act Bonds California Statewide Communities Development Authority 1915 Act Bonds TOTAL OVERLAPPING TAX AND ASSESSMENT DEBT DIRECT AND OVERLAPPING OTHER DEBT Alameda County General Fund Obligations Alameda County Pension Obligations Alameda-Contra Costa Transit District Certificates of Participation TOTAL DIRECT AND OVERLAPPING GENERAL FUND DEBT COMBINED TOTAL DEBT <2> RATIOS TO ASSESSED VALUATION: Direct Debt.. ................................................................... 0.00% Total Direct and Overlapping Tax and Assessment Debt. ........ 2.80% Combined Total Debt ....................................................... .3.19% Source: California Municipal Statistics, Inc. Notes: Outstanding Debt 6/30/2016 $ 527,065,000 420,427,539 284,743,405 149,945,000 968,300 893,097,000 47,111,094 21,285,000 Percentage Applicable to Estimated Share of City ofDublin (!) Overlapping Debt 2.0920% $ 11,026,200 12.122% 50,964,226 99.977% 284,677,914 3.135% 4,700,776 100.00% 100.00% 968,300 $ 352,337,416 5.303% 47,360,934 5.303% 2,498,301 0.181% 38,526 $ 49,897,761 $ 402,235,177 $ 402,235,177 <1> The percentage of overlapping debt applicable to the City is estimated using taxable assessed property value. Applicable percentages were estimated by determining the portion of the overlapping district's assessed value that is within the boundaries of the city divided by the district's total taxable assessed value. <2> Excludes tax and revenue anticipation notes, enterprise revenue and mortgage revenue and non-bonded capital lease obligations. 189 4.17.b Packet Pg. 458 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN, CALIFORNIA Legal Debt Margin Information Last Ten Fiscal Years Fiscal Year 2006-07 2007-08 2008-09 2009-10 Debt limit $ 279,389,930 $ 308,541,411 $ 325,318,675 $ 314,675,089 Total net debt applicable to limit Legal debt margin $ 279,389,930 $ 308,541,411 $ 325,318,675 $ 314,675,089 Total net debt applicable to the limit as a percentage of debt limit 0.0% 0.0% 0.0% (1) Source: City of Dublin Administrative Services Department (2) The legal debt margin for the City of Dublin, California, is calculated using a debt limit of 15 percent of the assessed value of property within the City limits. (Gov Code of State of California) (3) The government code provision was enacted when assessed valuation was based upon 25% of market value. Effective with the 1981-82 fiscal year, each parcel in now assessed at 100% of market value (as of the most recent change in ownership parcel) in ownership for that parcel.) The computations shown above reflect a conversion of assessed valuation data for each fiscal year from the current full valuation perspective to the 25% level that was in effect at the time that the legal debt margin was enacted by the State of California for local governments located within the state. 190 0.0% 4.17.b Packet Pg. 459 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Legal Debt Margin Calculation for Fiscal Year 2015-16 Assessed value (net) -June 30, 2016 (1) $ 12,530,479,945 Debt limit: 15% of assessed value 1,879,571,992 Less total bonded debt, general obligation Legal debt margin (2) $ 1,879,571,992 Conversion Percentage for Calculation of Debt Limit (3) 25% $ 469,892,998 Fiscal Year 2010-11 2011-2012 2012-13 2013-14 2014-15 2015-16 $ 311,498,340 $ 318,144,981 $ 333,865,688 $ 361,622,926 $ 416,774,836 $ 469,892,998 $ 311,498,340 $ 318,144,981 $ 333,865,688 $ 361,622,926 $ 416,774,836 $ 469,892,998 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 191 4.17.b Packet Pg. 460 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Fiscal Year 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Sources: City Population (1) 41,848 43,563 46,869 47,953 45,672 46,785 49,890 53,462 54,695 57,349 CITY OF DUBLIN. CALIFORNIA Demographic And Economic Statistics Last Ten Calendar Years (Dollars in Thousands) Per Capita Personal Personal Unemployment Income, in thousands (1) Income (1) Rate (2) $ 1,719,669 $ 41,093 2.6% 1,904,687 43,723 2.8% 2,077,720 44,330 3.7% 2,034,463 42,426 6.5% 1,700,094 34,823 6.9% 1,677,944 35,865 6.3% 1,819,688 36,474 4.2% 2,321,908 43,431 3.5% 2,333,289 42,660 3.6% 2,562,296 44,679 2.9% (1) California Department of Finance, most recent data available January 2016 (2) California Employment Development Department, most recent data available June 2016 192 Rankin Size of California Cities (3) 190 184 180 179 179 182 175 181 185 156 4.17.b Packet Pg. 461 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN, CALIFORNIA Property Value, Construction, and Bank Deposits Last Ten Fiscal Years Total Number of Commercial Residential Fiscal Year Ended Building Permits Construction Value Construction Value 30-Jun Issued {12 (1) (1) Bank DeEosits {22 2007 1214 $ 56,832,941 $ 178,094,884 $ 2008 1333 18,256,381 59,647,886 2009 1101 23,968,805 63,242,418 2010 1345 17,407,699 124,930,163 2011 1471 40,005,124 165,324,045 2012 2110 28,775,536 344,927,791 2013 2425 21,139,964 386,984,935 2014 2443 57,812,261 322,511,777 2015 2068 60,793,275 295,988,465 2016 2812 102, 148, 173 323,747,409 Source: 1) City of Dublin Community Development Department 2) Findley Reports, Inc Bank Deposits represents the amount of cash deposits held by financial institutions within the city annually, Jan tbru Dec. 193 985,835,000 981,685,000 1,094,869,000 1,051,570,000 1,281,183,000 NIA NIA NIA NIA NIA 4.17.b Packet Pg. 462 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.b Packet Pg. 464 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN CALIFORNIA Full-Time Equivalent City and Contract Government Employees by Function Last Ten Fiscal Years Adopted for Fiscal Year Ended June 30 2007 2008 2009 2010 2011 Function General government City Manager 6.25 6.50 6.50 6.00 6.00 Administrative Services 11.50 12.00 12.00 11.50 11.50 Central Services & Building Management 3.75 3.51 3.52 3.18 3.32 Public Safety Police 59.oo-61.00 61.00 61.00 59.00 Fire 40.25 40.75 40.78 39.77 39.74 Disaster Preparedness 0.33 0.50 0.50 0.50 0.46 Transportation Public Works 7.50 8.50 8.50 6.45 5.45 Streets Maintenance 10.57 10.73 9.93 9.18 9.85 Health and welfare Environmental 2.50 2.50 Housing 1.75 1.75 2.90 3.20 3.00 Waste Management 0.33 0.33 1.33 0.33 0.33 Culture and leisure services Parks Community Services 14.00 15.50 16.00 16.60 15.60 Park Maintenance 9.53 9.55 9.92 9.65 8.94 Parks/ Facilities Management 2.00 2.00 2.00 2.00 2.00 Library Services 0.48 0.45 0.43 0.39 0.42 Heritage & Cultural Arts 2.32 2.53 2.49 2.47 3.59 Community Development Planning & Building 33.90 32.50 27.10 19.05 19.25 Economic Development 1.00 1.00 1.50 1.50 1.50 Engineering 13.35 13.35 12.35 9.00 8.00 Total 217.81 222.45 218.75 204.27 200.45 Source: City of Dublin Administrative Services Department Note: Include Full Time, Part Time, Temporary, and Contract Employees 196 4.17.b Packet Pg. 465 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Adopted for Fiscal Year Ended June 30 ___ _ 2012 2013 2014 2015 2016 6.50 6.50 6.50 6.34 6.34 11.50 11.50 11.75 11.75 11.75 3.57 3.09 3.45 3.95 4.20 59.00 59.00 60.00 59.00 61.00 39.64 39.64 39.64 39.64 39.91 0.46 0.59 0.59 0.33 0.33 5.45 5.45 5.48 5.88 5.45 9.85 10.08 10.32 11.60 14.10 3.00 2.59 2.59 1.50 1.50 2.25 2.25 2.50 2.50 2.56 0.33 1.08 1.08 1.83 1.83 15.55 16.25 15.50 16.81 16.10 9.36 10.10 11.65 13.07 15.55 2.25 2.25 3.45 4.30 4.96 0.42 0.37 0.37 0.38 0.38 3.26 3.70 5.92 4.40 3.50 20.95 22.45 23.45 24.45 24.64 2.50 2.50 3.50 3.50 3.50 9.00 9.00 9.00 8.00 8.00 204.84 208.39 216.74 219.23 225.60 197 4.17.b Packet Pg. 466 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN CALIFORNIA Operating Indicators by Function/Program Last Ten Fiscal Years Fiscal Year Function/Program 2007 2008 2009 2010 Police: Calls for Service 41,306 41,652 38,983 38,125 Citations Issued 11,676 11,768 7,086 10,101 Arrests 1,668 2,021 1,620 1,556 Fire: Emergency calls 1,780 1,978 1,969 1,999 Inspections 4,048 2,213 1,952 3,576 Building Plan Reviews and Consultations 1,049 922 511 474 Public Works: Bike Path Maintenance (hours) 810 775 775 697 Street Sign Maintenance (number of signs) 427 135 74 325 Curb Painting (linear feet) 4,006 2,468 2,395 6,607 Replace Street Asphalt (square feet) 13,800 33,000 29,000 30,000 Street Sweeping (curb miles) 5,927 6,075 6,341 5,083 Parks and Community Services: Museum Visitors 2,140 2,225 2,040 3,530 Afterschool Recreation (participants/day) 153 180 167 176 Preschool Classes Participants 254 399 402 690 Youth Basketball League Participants 588 570 591 772 Senior Center Average Daily Attendance 180 185 190 198 Community Development: Planning Applications 55 55 64 62 Building Permits 1,910 1,333 1,101 1,345 Building Inspections 36,071 25,602 12,302 8,933 Source: City of Dublin 198 4.17.b Packet Pg. 467 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Fiscal Year 2011 2012 2013 2014 2015 2016 39,474 38,580 34,966 34,567 32,496 35,005 9,023 9,229 8,699 8,530 7,175 7,087 1,624 1,542 1,419 1,934 1,091 1,225 2,244 2,323 2,688 2,859 2,667 2,734 2,833 3,308 3,538 3,664 3,948 4,304 498 1,319 1,492 1,561 1,072 1,633 603 625 668 749 416 799 258 313 205 426 368 510 5,464 6,523 6,400 5,808 32,512 2,922 57,000 26,000 37,000 18,112 15,800 31,000 5,294 5,519 5,901 5,931 5,953 5,993 3,680 4,415 8,612 8,256 5,272 3,591 240 27 228 322 364 363 628 610 571 430 327 335 710 729 812 911 994 1,074 206 217 211 220 233 236 66 62 77 59 56 52 1,471 2,110 2,425 2,443 2,068 2,812 11,308 15,961 26,045 22,345 20,197 20,784 199 4.17.b Packet Pg. 468 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Fiscal Year ---2011 2012 2013 2014 2015 2016 1 1 1 1 1 1 3 3 3 3 3 3 3,780 4,281 4,354 4,513 4,520 4,530 113 115 116 120 120 120 223 237 242 248 248 248 85 89 91 93 93 94 7,418 7,268 7,408 7,477 7,521 8,556 57 65 67 69 70 74 7 7 7 7 6 6 18 18 18 20 20 20 209 209 209 220 220 220 125 125 125 125 125 125 201 4.17.b Packet Pg. 470 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN, CALIFORNIA Business Name Dublin Toyota Top 25 Sales Tax Producers 2015-16 Business Category Motor Vehicle Dealer Dublin Buick/Cadillac/Chevrolet/GMC Graybar Electric Motor Vehicle Dealer Electrical Equipment Dublin Honda Target Stoneridge Chrysler/Jeep/Dodge Dublin Nissan Dublin Mazda Lowes Best Buy Dublin Hyundai Dublin Volkswagen Epicor Software Safeway Safeway Gas Carl Zeiss Opthalmic Systems Bed Bath & Beyond Toys R Us Shell Service Alcosta Shell HD Supply Fallon Gateway Chevron Nordstrom Rack REI Tesla Motor Vehicle Dealer Discount Department Store Motor Vehicle Dealer Motor Vehicle Dealer Motor Vehicle Dealer Lumber/Building Materials Electronics/ Appliances Stores Motor Vehicle Dealer Motor Vehicle Dealer Office Supplies/Furniture Grocery/Liquor Store Service Stations Medical/Biotech Home Furnishings Specialty Stores Service Stations Service Stations Lumber/Building Materials Service Stations Family Apparel Sporting Goods Motor Vehicle Dealer Source: Hinderliter, de Llamas & Associates, State Board of Equalization 202 4.17.b Packet Pg. 471 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t General Date of Incorporation Form of Government CITY OF DUBLIN, CALIFORNIA Miscellaneous Statistical Data June 30, 2016 Total Population (Estimated per the California Department ofFinance, January 1, 2016) Number of Registered Voters Employees, City, and Contract (Full Time Equivalent) Area (Square Miles) Parks and Recreation Parks Acres in Parks Acres in Open Space Public Education Elementary Schools Middle Schools High School Continuation High School Education Center School Enrollment Police Protection Number of Stations Police Personnel (Full Time Equivalent) Fire Protection Number of Stations Fire Personnel (Full Time Equivalent) Community Facilities Dublin Civic Center Dublin Senior Center Dublin Swim Center Dublin Heritage Center Dublin Public Library Shannon Community Center Emerald Glen Activity Center Source: City of Dublin 203 February 1, 1982 Council/ Manager 57,349 24,963 225.60 14.91 20 220 125 7 2 1 1 1 9,958 1 61 3 39.91 1 1 1 3 1 1 6 4.17.b Packet Pg. 472 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.b Packet Pg. 473 At t a c h m e n t : 2 . C i t y o f D u b l i n C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t - F i s c a l Y e a r 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN MEMORANDUM ON INTERNAL CONTROL AND REQUIRED COMMUNICATIONS FOR THE YEAR ENDED JUNE 30, 2016 4.17.c Packet Pg. 474 At t a c h m e n t : 3 . M e m o r a n d u m o n I n t e r n a l C o n t r o l a n d R e q u i r e d C o m m u n i c a t i o n s F Y 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left futentionally Blank 4.17.c Packet Pg. 475 At t a c h m e n t : 3 . M e m o r a n d u m o n I n t e r n a l C o n t r o l a n d R e q u i r e d C o m m u n i c a t i o n s F Y 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN MEMORANDUM ON INTERNAL CONTROL AND REQUIRED COMMUNICATIONS For the Year Ended June 30, 2016 Table of Contents Memorandum on Internal Control .................................................................................................... 1 Schedule of Other Matters ........................................................................................................ 3 Required Communications ................................................................................................................ 7 Significant Audit Findings ....................................................................................................... 7 Accounting Policies ............................................................................................................ 7 Unusual Transactions, Controversial or Emerging Areas ................................................ 8 Accounting Estimates ......................................................................................................... 9 Disclosures ......................................................................................................................... 9 Difficulties Encountered in Performing the Audit... .......................................................... 9 Corrected and Uncorrected Misstatements ....................................................................... 9 Disagreements with Management .................................................................................... 10 Management Representations .......................................................................................... 10 Management Consultations with Other Independent Accountants .............................. 10 Other Audit Findings and Issues ..................................................................................... 10 Other Information Accompanying the Financial Statements .............................................. 10 4.17.c Packet Pg. 476 At t a c h m e n t : 3 . M e m o r a n d u m o n I n t e r n a l C o n t r o l a n d R e q u i r e d C o m m u n i c a t i o n s F Y 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.c Packet Pg. 477 At t a c h m e n t : 3 . M e m o r a n d u m o n I n t e r n a l C o n t r o l a n d R e q u i r e d C o m m u n i c a t i o n s F Y 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.c Packet Pg. 479 At t a c h m e n t : 3 . M e m o r a n d u m o n I n t e r n a l C o n t r o l a n d R e q u i r e d C o m m u n i c a t i o n s F Y 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t 2016-01 CITY OF DUBLIN MEMORANDUM ON INTERNAL CONTROL SCHEDULE OF OTHER MATTERS Super-User Access to the Financial System and Review of Payroll Registers Criteria: Staff with system administrator rights, or super-user access to all the financial system functions, should not review or approve payroll check runs without appropriate and sufficient mitigating controls in place. Condition: During our interim audit, we noted that one staff within the Finance Department has super- user rights to the City's financial system and is responsible for reviewing payroll runs. We understand that since our interim audit, the City has implemented procedures which require the signatures of both the payroll processor and the reviewer on the Payroll Summary and Hour Type Summary reports. Therefore, if data is changed electronically, that change would not be supported by the two reports. Cause: This staff requires super-user rights because she acts as the system administrator of the City's financial system. In addition, she is the back-up person to approve certain human resources entries in the financial system, which requires her to have access to the payroll module. Potential Effect: There is an increased risk of unauthorized adjustments being undetected. Recommendation: Ideally, Finance staff should not have super-user rights to the financial system, or at the minimum, access to the payroll module should be removed from the Finance staff responsible for reviewing the payroll registers. If this is deemed impractical, as a fraud deterrence procedure, on a random basis the Director of Administrative Services should conduct audits of key information, on the payroll runs, of the employees who have access to the payroll module. Management Response: The super-user access role of the Assistant Administrative Services Director to the fmancial system is not an oversight by the Finance Department, the access setting is based on the staffmg level of a small organization, which does not provide depth in staffmg level to segregate reviewer and approver roles of payroll. We understand segregation of duties is an essential element of internal control; aU-employee timesheets are reviewed and approved -by their respective supervisors and payroll processor. The recommendation of removing super-user rights from all fmance staff is not practical and operationally feasible; the City has implemented an alternative solution to address the check and balance concern: Each Payroll processing: payroll processor is required to initial on both payroll summary and hour type reports (Activity Report) after he processes payroll, and payroll reviewer/approver is also required to initial on the same reports after review. Payroll processor at that point will run the Activity Report one more time after payroll is reviewed to ensure there is no change comparing to the original Activity Report. Surprise Audit: The Administrative Services Director will perform surprise audit of payrolls. 3 4.17.c Packet Pg. 480 At t a c h m e n t : 3 . M e m o r a n d u m o n I n t e r n a l C o n t r o l a n d R e q u i r e d C o m m u n i c a t i o n s F Y 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t 2016-02 CITY OF DUBLIN MEMORANDUM ON INTERNAL CONTROL SCHEDULE OF OTHER MATTERS Best Practice Recommendations -Determination and Accounting for Capital Costs In fiscal year 2016, the City reported $27,906,237 in capital outlay expenditures and $26,650,804 in corresponding capital assets additions. The difference between the two amounts, $1.6 million, was as a result of the practice that the City books all capital assets associated costs under capital outlay. Upon the completion of the project, the City would determine the appropriate amount to be capitalized and write off the remaining balance. To simplify the City's process, we recollllllend that the City first determines what costs should be capitalize and only book those costs under capital outlay. According to the City's Capital Assets Policy (FA 08-2003), "capital projects will be capitalized as 'construction in progress' -until completed. Costs to be capitalized include direct costs, such as labor and materials, as well as ancillary costs and any construction period interest costs, as required by GASB pronouncements." In addition, for capital assets that are maintained by the Energy Efficiency Internal Service Fund, the City's current practice is to record the acquisition and construction costs of these assets first in its governmental funds. Then, the City transfers the assets to the Energy Efficiency Fund as a contribution from the governmental funds. To simplify the City's process, we recommend that the City centralizes resources (i.e. record revenues from the other funds) in the Energy Efficiency Fund, then record the capital additions directly in that fund. Management Responsl!'". The City will adopt the auditors' recollllllendation and expense all project costs in the same year incurred that is not eligible to be capitalized. 4 4.17.c Packet Pg. 481 At t a c h m e n t : 3 . M e m o r a n d u m o n I n t e r n a l C o n t r o l a n d R e q u i r e d C o m m u n i c a t i o n s F Y 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN MEMORANDUM ON INTERNAL CONTROL SCHEDULE OF OTHER MATTERS NEW GASB PRONOUNCEMENTS OR PRONOUNCEMENTS NOT YET EFFECTIVE The following comment represents new pronouncements taking effect in the next few years. We have cited them here to keep you abreast of developments: Effective in fiscal year 2016-17: GASB 73 -Accounting and Financial Reporting for Pensions and Related Assets That Are Not within the Scope of GASB Statement 68 This Statement establishes requirements for defined benefit pensions that are not within the scope of Statement No. 68, Accounting and Financial Reporting for Pensions, as well as for the assets accumulated for purposes of providing those pensions. In addition, it establishes requirements for defined contribution pensions that are not within the scope of Statement 68. It also amends certain provisions of Statement No. 67, Financial Reporting for Pension Plans, and Statement 68 for pension plans and pensions that are within their respective scopes. GASB 74 -Financial Reporting for Post-employment Benefit Plans Other Than Pension Plans The objective of this Statement is to improve the usefulness of information about post-employment benefits other than pensions (other post-employment benefits or OPEB) included in the general purpose external financial reports of state and local governmental OPEB plans for making decisions and assessing accountability. This Statement results from a comprehensive review of the effectiveness of existing standards of accounting and financial reporting for all post-employment benefits (pensions and OPEB) with regard to providing decision-useful information, supporting assessments of accountability and inter- period equity, and creating additional transparency. GASB 77 -Tax Abatement Disclosures This Statement establishes financial reporting standards for tax abatement agreements entered into by state and local governments. The disclosures required by this Statement encompass tax abatements resulting from both (a) agreements that are entered into by the reporting government and (b) agreements that are entered into by other governments and that reduce the reporting government's tax revenues. GASB 78 -Pensions Provided through Certain Multiple-Emplover Defined Benefit Pension Plans This Statement amends the scope and applicability of Statement 68 to exclude pensions provided to employees of state or local governmental employers through a cost-sharing multiple-employer defined benefit pension plan that (1) is not a state or local governmental pension plan, (2) is used to provide defined benefit pensions both to employees of state or local governmental employers and to employees of employers that are not state or local governmental employers, and (3) has no predominant state or local governmental employer (either individually or collectively with other state or local governmental employers that provide pensions through the pension plan). This Statement establishes requirements for recognition and measurement of pension expense, expenditures, and liabilities; note disclosures; and required supplementary information for pensions that have the characteristics described above. 5 4.17.c Packet Pg. 482 At t a c h m e n t : 3 . M e m o r a n d u m o n I n t e r n a l C o n t r o l a n d R e q u i r e d C o m m u n i c a t i o n s F Y 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t GASB80- CITY OF DUBLIN MEMORANDUM ON INTERNAL CONTROL SCHEDULE OF OTHER MATTERS Blending Requirements for Certain Component Units-an amendment of GASB Statement No. 14 This Statement amends the blending requirements for the financial statement presentation of component units of all state and local governments. The additional criterion requires blending of a component unit incorporated as a not-for-profit corporation in which the primary government is the sole corporate member. The additional criterion does not apply to component units included in the fmancial reporting entity pursuant to the provisions of Statement No. 39, Determining Whether Certain Organizations Are Component Units. GASB82-Pension Issues-an amendment of GASB Statements No. 67, No. 68, and No. 73 The objective of this Statement is to address certain issues that have been raised with respect to Statements No. 67, Financial Reportingfor Pension Plans, No. 68,Accounting and Financial Reporting for Pensions, and No. 73, Accounting and Financial Reporting for Pensions and Related Assets That Are Not within the Scope of GASB Statement 68, and Amendments to Certain Provisions of GASB Statements 67 and 68. Specifically, this Statement addresses issues regarding (1) the presentation of payroll-related measures in required supplementary information, (2) the selection of assumptions and the treatment of deviations from the guidance in an Actuarial Standard of Practice for financial reporting purposes, and (3) the classification of payments made by employers to satisfy employee (plan member) contribution requirements. Effective in fiscal year 2017-18: GASB 75 -Accounting and Financial Reporting for Post-employment Benefits Other Than Pensions The primary objective of this Statement is to improve accounting and financial reporting by state and local governments for post-employment benefits other than pensions (other post-employment benefits or OPEB). It also improves information provided by state and local governmental employers about fmancial support for OPEB that is provided by other entities. This Statement results from a comprehensive review of the effectiveness of existing standards of accounting and financial reporting for all post-employment benefits (pensions and OPEB) with regard to providing decision-useful information, supporting assessments of accountability and inter-period equity, and creating additional transparency. GASB 81 -Irrevocable Split-Interest Agreements This Statement requires that a government that receives resources pursuant to an irrevocable split-interest agreement recognize assets, liabilities, and deferred inflows of resources at the inception of the agreement. Furthermore, this Statement requires that a government recognize assets representing its beneficial interests in irrevocable split-interest agreements that are administered by a third party, if the government controls the present service capacity of the beneficial interests. This Statement requires that a government recognize revenue when the resources become applicable to the reporting period. 6 4.17.c Packet Pg. 483 At t a c h m e n t : 3 . M e m o r a n d u m o n I n t e r n a l C o n t r o l a n d R e q u i r e d C o m m u n i c a t i o n s F Y 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t GASB 79 -Certain External Investment Pools and Pool Participants The requirements of this Statement are effective for reporting periods beginning after June 15, 2015, except for certain provisions on portfolio quality, custodial credit risk, and shadow pricing. Those provisions are effective for reporting periods beginning after December 15, 2015. This Statement addresses accounting and financial reporting for certain external investment pools and pool participants. Specifically, it establishes criteria for an external investment pool to qualify for making the election to measure all of its investments at amortized cost for financial reporting purposes. An external investment pool qualifies for that reporting if it meets all of the applicable criteria established in this Statement. The specific criteria address (1) how the external investment pool transacts with participants; (2) requirements for portfolio maturity, quality, diversification, and liquidity; and (3) calculation and requirements of a shadow price. Significant noncompliance prevents the external investment pool from measuring all of its investments at amortized cost for financial reporting purposes. Professional judgment is required to determine if instances of noncompliance with the criteria established by this Statement during the reporting period, individually or in the aggregate, were significant. If an external investment pool does not meet the criteria established by this Statement, that pool should apply the provisions in paragraph 16 of Statement No. 31, Accounting and Financial Reporting for Certain Investments and for External Investment Pools, as amended. If an external investment pool meets the criteria in this Statement and measures all of its investments at amortized cost, the pool's participants also should measure their investments in that external investment pool at amortized cost for financial reporting purposes. If an external investment pool does not meet the criteria in this Statement, the pool's participants should measure their investments in that pool at fair value, as provided in paragraph 11 of Statement 31, as amended. This Statement establishes additional note disclosure requirements for qualifying external investment pools that measure all of their investments at amortized cost for financial reporting purposes and for governments that participate in those pools. Those disclosures for both the qualifying external investment pools and their participants include information about any limitations or restrictions on participant withdrawals. Unusual Transactions, Controversial or Emerging Areas We noted no transactions entered into by the City during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. 8 4.17.c Packet Pg. 485 At t a c h m e n t : 3 . M e m o r a n d u m o n I n t e r n a l C o n t r o l a n d R e q u i r e d C o m m u n i c a t i o n s F Y 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Accounting Estimates Accounting estimates are an integral part of the fmancial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the fmancial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimate(s) affecting the City's financial statements was: • Estimated Net Pension Liabilities and Pension-Related Deferred Outflows and Inflows of Resources: Management's estimate of the net pension liabilities and deferred outflows/inflows of resources are disclosed in Note 10 to the financial statements and are based on actuarial studies determined by a consultant, which are based on the experience of the City. We evaluated the key factors and assumptions used to develop the estimate and determined that it is reasonable in relation to the basic financial statements taken as a whole. • Estimated Fair Value of Investments: As of June 30, 2016, the City's cash and investments were measured by fair value as disclosed in Note 3 to the fmancial statements. Fair value is essentially market pricing in effect as of June 30, 2016. These fair values are not required to be adjusted for changes in general market conditions occurring subsequent to June 30, 2016. • Estimate of Depreciation: Management's estimate of the depreciation is based on useful lives determined by management. These lives have been determined by management based on the expected useful life of assets as disclosed in Note 6 to the fmancial statements. We evaluated the key factors and assumptions used to develop the depreciation estimate and determined that it is reasonable in relation to the basic financial statements taken as a whole. Disclosures The financial statement disclosures are neutral, consistent, and clear. Difficulties Encountered in Peiforming the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. · Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are clearly trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements. In addition, none of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to each opinion unit's financial statements taken as a whole. Professional standards require us to accumulate all known and likely uncorrected misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. We have no such misstatements to report to the City Council. 9 4.17.c Packet Pg. 486 At t a c h m e n t : 3 . M e m o r a n d u m o n I n t e r n a l C o n t r o l a n d R e q u i r e d C o m m u n i c a t i o n s F Y 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Disagreements with Management For purposes of this letter, a disagreement with management is a fmancial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the fmancial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included m a management representation letter dated November 17, 2016. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's fmancial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the governmental unit's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Other Information Accompanying the Financial Statements We applied certain limited procedures to the required supplementary information that accompanies and supplements the basic fmancial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic fmancial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the required supplementary information and do not express an opinion or provide any assurance on the required supplementary information. We were engaged to report on the supplementary information, which accompanying the fmancial statements but are not required supplementary information. With respect to this supplementary information, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the fmancial statements themselves. We were not engaged to report on the Introductory and Statistical Sections included as part of the Comprehensive Annual Financial Report but are not required supplementary information. We did not audit or perform other procedures on this other information and we do not express an opinion or provide any assurance on them. 10 4.17.c Packet Pg. 487 At t a c h m e n t : 3 . M e m o r a n d u m o n I n t e r n a l C o n t r o l a n d R e q u i r e d C o m m u n i c a t i o n s F Y 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t ****** This information is intended solely for the use of City Council and management and is not intended to be, and should not be, used by anyone other than these specified parties. ~~t-iAMv~ Pleasant Hill, California November 17, 2016 11 4.17.c Packet Pg. 488 At t a c h m e n t : 3 . M e m o r a n d u m o n I n t e r n a l C o n t r o l a n d R e q u i r e d C o m m u n i c a t i o n s F Y 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.c Packet Pg. 489 At t a c h m e n t : 3 . M e m o r a n d u m o n I n t e r n a l C o n t r o l a n d R e q u i r e d C o m m u n i c a t i o n s F Y 2 0 1 5 - 1 6 ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN ALAMEDA COUNTY TRANSPORTATION COMMISSION- l\1EASURE B FUNDS FOR THE YEAR ENDED JUNE 30, 2016 4.17.d Packet Pg. 490 At t a c h m e n t : 4 . A l a m e d a C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M e a s u r e B F u n d s ( S t r e e t a n d B i c y c l e - P e d e s t r i a n ) R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e This Page Left Intentionally Blank 4.17.d Packet Pg. 491 At t a c h m e n t : 4 . A l a m e d a C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M e a s u r e B F u n d s ( S t r e e t a n d B i c y c l e - P e d e s t r i a n ) R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e CITY OF DUBLIN ALAMEDA COUNTY TRANSPORTATION COMMISSION MEASURE B FUNDS For the Year Ended June 30, 2016 Table of Contents Independent Auditor's Report ............................................................................................................. 1 Financial Statements Combined Balance Sheet .................................................................................................................. 3 Combined Statement of Revenues, Expenditures and Changes in Fund Balance .......................... 4 Notes to Financial Statements .......................................................................................................... 5 Independent Auditor's Report On Measure B Compliance ............................................................. 9 4.17.d Packet Pg. 492 At t a c h m e n t : 4 . A l a m e d a C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M e a s u r e B F u n d s ( S t r e e t a n d B i c y c l e - P e d e s t r i a n ) R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e This Page Left Intentionally Blank 4.17.d Packet Pg. 493 At t a c h m e n t : 4 . A l a m e d a C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M e a s u r e B F u n d s ( S t r e e t a n d B i c y c l e - P e d e s t r i a n ) R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Measure B Funds of the City as of June 30, 2016, and the change in fmancial position for the year then ended in conformity with accounting principles generally accepted in the United States of America. Emphasis of Matter As discussed in Note 1, the financial statements present only the City's Measure B funds and do not purport to, and do not present fairly the financial position of the City as of June 3 0, 2016, the changes in its financial position, or where applicable, its cash flows for the year then ended in accordance with accounting principles generally accepted in the United States of America. Our opinion is not modified with respect to this matter. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated November 17, 2016 on our consideration of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control over financial reporting and compliance. tYYt~~ 1 }f-'do ~ Pleasant Hill, California :N"ovember17,2016 2 4.17.d Packet Pg. 495 At t a c h m e n t : 4 . A l a m e d a C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M e a s u r e B F u n d s ( S t r e e t a n d B i c y c l e - P e d e s t r i a n ) R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e City of Dublin Alameda County Transportation Commission -Measure B Funds Combined Balance Sheet June 30, 2016 ASSETS Cash and investments Direct Local Distribution Program Receivable Total assets LIABILITIES AND FUND BALANCES Liabilities: Accounts payable Due to the City Total liabilities Fund Balances: Restricted Total fund balances Total liabilities and fund balances Special Revenue Funds MeasureB MeasureB Local Bike and Streets Pedestrian $498,012 $234,153 68,494 26,398 566,506 260,551 ·$99 99 $566,506 260,452 566,506 260,452 $566,506 $260,551 See accompanying Notes to Financial Statements 3 Total $732,165 94,892 827,057 $99 99 $826,958 826,958 $827,057 4.17.d Packet Pg. 496 At t a c h m e n t : 4 . A l a m e d a C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M e a s u r e B F u n d s ( S t r e e t a n d B i c y c l e - P e d e s t r i a n ) R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e City of Dublin Alameda County Transportation Commission -Measure B Funds Combined Statement of Revenues, Expenditures and Changes In Fund Balance For the year ended June 30, 2016 REVENUES: Direct Local Program Distribution Allocation Interest Total revenues EXPENDITURES: Current: Highway and Streets Capital outlay: Street Overlay Program Street Slurry Seal Programs Dougherty Road Improvement Total expenditures CHANGE IN FUND BALANCES FUND BALANCES: Beginning of year Endofyear Special Revenue Funds Measure B Measure B Local Bike and Streets $435,604 4,079 439,683 349,839 59,386 409,225 30,458 536,048 $566,506 Pedestrian $167,885 1,660 169,545 11,250 30,000. 41,250 128,295 132,157 $260,452 See accompanying Notes to Financial Statements 4 Total $603,489 5,739 609,228 11,250 349,839 89,386 450,475 158,753 668,205 $826,958 4.17.d Packet Pg. 497 At t a c h m e n t : 4 . A l a m e d a C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M e a s u r e B F u n d s ( S t r e e t a n d B i c y c l e - P e d e s t r i a n ) R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e CITY OF DUBLIN ALAMEDA COUNTY TRANSPORTATION COMMISSION MEASURE B FUNDS NOTES TO FINANCIAL STATEMENTS For the year ended June 30, 2016 I NOTE 1 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A. Reporting Entity All transactions of the Alameda County Transportation Commission -Measure B Funds (Measure B Funds) of the City of Dublin, California (City), are included as a separate special revenue fund in the basic financial statements of the City. Measure B Funds is used to account for the City's share of revenues earned and expenditures incurred under the City's local streets, bikes and pedestrians and capital projects programs. The accompanying financial statements are for Measure B Funds only and are not intended to fairly present the financial position of the City and the results of its operations and cash flows of its proprietary fund type. B. Basis of Accounting The accompanying financial statements are prepared on the modified accrual basis of accounting. Revenues are generally recorded when measurable and available, and expenditures are recorded when the related liabilities are incurred. The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a "current financial resources" measurement focus, wherein only current assets and current liabilities generally are included on the balance sheets. · Operating statements of governmental funds present increased (revenues and other financing sources) and decreased (expenditures and other fmancing uses) in net current assets. C. Description of Funds The accounts are maintained on the basis of fund accounting. A fund is a separate accounting entity with a self-balancing set of accounts. The following funds are used: Special Revenue Funds -To account for the proceeds of specific revenues that are legally restricted to be expended for specified purposes. I NOTE 2 -CASH AND INVESTMENTS I Cash and investments are maintained on a pooled basis with those of other funds of the City. Pooled cash and investments consist of U.S. government securities, deposits with banks, mutual funds and participation in the California Local Agency Investment Fund. All investments are stated at fair value. Pooled investment earnings are allocated monthly based on the average monthly cash and investment balances of the various funds and related entities of the City. See the City's Comprehensive Annual Financial Report for disclosures related to cash and investments and the related custodial risk categorization. This may be obtained from the City of Dublin, 100 Civic Plaza, Dublin, California 94568. 5 4.17.d Packet Pg. 498 At t a c h m e n t : 4 . A l a m e d a C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M e a s u r e B F u n d s ( S t r e e t a n d B i c y c l e - P e d e s t r i a n ) R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e CITY OF DUBLIN ALAMEDA COUNTY TRANSPORTATION COMMISSION MEASURE B FUNDS NOTES TO FINANCIAL STATEMENTS For the year ended June 30, 2016 I NOTE 3 -RECEIVABLES The receivables represent the Measure B sales tax revenues and project reimbursements for the fiscal year received from the Alameda County Transportation Commission after June 30, 2016. !NOTE 4-MEASURE B FUNDS I Under Measure B, approved by the voters of Alameda County in 1986 (Old Measure B) and in 2000, Alameda CTC Measure B, the City receives a portion of the proceeds of an additional one-half cent sales tax to be used for transportation-related expenditures. This measure was adopted with the intention that the funds generated by the additional sales tax will not fund expenditures previously paid for by property taxes but, rather, would be used for additional projects and programs. Local projects funded by Measure B were as follows: • Highway and Streets (Public Work Admin) -Bicycle Master Plan Program Implementation • Street Overlay Program -Measure B provided funding for the replacement of asphalt overlay on streets throughout the City and prolongs the useful life of the pavement. The scope of work includes removing and replacing failed pavement, placing asphalt concrete overlay and restriping the street. From a pool of funds held by the County, Certain additional portion of the pool is allocated among the cities in the County, based on the cities' populations and the number of roads within their city limits for other transportation-related projects. Funds allocated for streets and roads; bike lanes and pedestrian lanes are recorded as a special revenue funds. I NOTE 5 -COMMITMENTS AND CONTINGENCIES The City participates in several grant programs. These programs have been audited by the City's independent accountants in accordance with the provisions of applicable State requirements. No cost disallowances were proposed as a result of these audits; however, these programs are still subject to further examination by the grantors and the amount, if any, of expenditures which may be disallowed by the granting agencies cannot be determined at this time. The City expects such amounts, if any, to be immaterial. 6 4.17.d Packet Pg. 499 At t a c h m e n t : 4 . A l a m e d a C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M e a s u r e B F u n d s ( S t r e e t a n d B i c y c l e - P e d e s t r i a n ) R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e Report on Internal Control Over Compliance Management is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City's internal control over compliance with the types of requirements that could have a direct and material effect on Measure B Funds to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for the Measure B Funds and to test and report on internal control over compliance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of Measure B Funds on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of Measure B Funds will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of Measure B Funds that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. We have also issued a separate Memorandum on Internal Control dated November 17, 2016 which is an integral part of our audits and should be read in conjunction with this report. The purpose of this report on internal centrol over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements, specified in the Master Programs Funding Agreement between the City and the Alameda County Transportation Commission. Accordingly, this report is not suitable for any other purpose. Pk~~~J\Mb~ November 17, 2016 8 4.17.d Packet Pg. 501 At t a c h m e n t : 4 . A l a m e d a C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n M e a s u r e B F u n d s ( S t r e e t a n d B i c y c l e - P e d e s t r i a n ) R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e CITY OF DUBLIN, CALIFORNIA ALAMEDA COUNTY VEIDCLE REGISTRATION FEE (VRF) MEASURE F PROGRAM FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2016 4.17.e Packet Pg. 502 At t a c h m e n t : 5 . A l a m e d a C o u n t y T r a n s p o r t a t i o n V e h i c l e R e g i s t r a t i o n F u n d s ( V R F ) R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.e Packet Pg. 503 At t a c h m e n t : 5 . A l a m e d a C o u n t y T r a n s p o r t a t i o n V e h i c l e R e g i s t r a t i o n F u n d s ( V R F ) R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN, CALIFORNIA ALAMEDA COUNTY VEIDCLE REGISTRATION FEE (VRF) MEASURE F PROGRAM FINANCIAL STATEMENTS For The Year Ended June 30, 2016 Table of Contents Independent Auditor's Report ........................................................................................................................... 1 Financial Statements: Balance Sheet .................................................................................................................................. 3 Statement of Revenues, Expenditures and Changes i11 Fund Balance ........................................... 4 Notes to Financial Statements .......................................................................................................... 5 Independent Auditor's Report on Vehicle Registration Fee (VRF) Measure F Compliance .................... 7 4.17.e Packet Pg. 504 At t a c h m e n t : 5 . A l a m e d a C o u n t y T r a n s p o r t a t i o n V e h i c l e R e g i s t r a t i o n F u n d s ( V R F ) R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.e Packet Pg. 505 At t a c h m e n t : 5 . A l a m e d a C o u n t y T r a n s p o r t a t i o n V e h i c l e R e g i s t r a t i o n F u n d s ( V R F ) R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Opinions In our opinion, the fmancial statements referred to above present fairly, in all material respects, the fmancial position of the Measure F Program of the City as of June 3 0, 2016, and the change in fmancial position for the year then ended in conformity with accounting principles generally accepted in the United States of America. Emphasis of Matter As discussed in Note 2, the fmancial statements present only the Measure F Program and do not purport to, and do not present fairly the fmancial position of the City as of June 30, 2016, the changes in its financial position, or where applicable, its cash flows for the year then ended in accordance with accounting principles generally accepted in the United States of America. Our opinion is not modified with respect to this matter. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we-have also issued our report dated November 17, 2016, on our consideration of the City's internal control over fmancial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters-. The purpose of that report is to describe the scope of our testing of internal control over fmancial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control over financial reporting and compliance. ~~1.l\~~ Pleasant Hill, California November 17, 2016 2 4.17.e Packet Pg. 507 At t a c h m e n t : 5 . A l a m e d a C o u n t y T r a n s p o r t a t i o n V e h i c l e R e g i s t r a t i o n F u n d s ( V R F ) R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t City of Dublin Alameda County Transportation Improvement Authority -Vehicle Registration Fee Balance Sheet June 30, 2016 ASSETS Cash and investments Direct Local Distribution Program Receivable Other receivable Total assets LIABILITIES AND FUND BALANCES Liabilities: Accounts payable Total liabilities Fund Balances: Restricted Total fund balances Total liabilities and fund balances $ $ $ $ Vehicle Registration Fee Special Revenue Fund 189,136 49,674 2,750 241,560 26,336 26,336 215,224 215,224 241,560 See accompanying Notes to Financial Statements 3 4.17.e Packet Pg. 508 At t a c h m e n t : 5 . A l a m e d a C o u n t y T r a n s p o r t a t i o n V e h i c l e R e g i s t r a t i o n F u n d s ( V R F ) R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t City of Dublin Alameda County Transportation Improvement Authority -Vehicle Registration Fee Statement of Revenues, Expenditures and Changes In Fund Balance For the year ended June 30, 2016 REVENUES: Direct Local Distributions Interest Total revenues EXPENDITURES: Current Highway and Streets Capital Outlay: Traffic Signal Improvements Total expenditures NET CHANGE IN FUND BALANCE FUND BALANCE: Beginning of year End of year See accompanying Notes to Financial Statements 4 $ $ Vehicle Registration Fee Special Revenue Fund 273,321 1,463 274,784 149,648 84,100 233,748 41,036 174,188 215,224 4.17.e Packet Pg. 509 At t a c h m e n t : 5 . A l a m e d a C o u n t y T r a n s p o r t a t i o n V e h i c l e R e g i s t r a t i o n F u n d s ( V R F ) R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN, CALIFORNIA ALAMEDA COUNTY VEIDCLE REGISTRATION FEE (VRF) MEASURE F PROGRAM Notes to the Financial Statements for the Year Ended June 30, 2016 INOTE1-BACKGROUND Measure F Program -Alameda County Vehicle Registration Fee Measure F (Measure F Program) was approved by the voters in November 2010, with 63 percent of the vote. The fee will generate about $10.7 million per year by a $10 per year vehicle registration fee. The collection of the $10 per year vehicle registration fee started in the first week of May 2011. The goal of the VRF Program is to sustain the County's transportation network and reduce traffic congestion and vehicle related pollution. The program includes four categories of projects: • Local Road Improvement and Repair Program (60 percent) • Transit for Congestion Relief (25 percent) • Local Transportation Technology (10 percent) • Pedestrian and Bicyclist Access and Safety Program (5 percent) The Alameda County Transportation Commission administers the program and distributes an equitable share of the funds among the four planning areas of the county over successive five year cycles. Geographic equity will be measured by a formula, weighted 50 percent by population of the planning area and 50 percent ofregistered vehicles of the planning area. I NOTE 2 -SUMMARY OF SIGNIFICANT ACCOUNTING PRINCIPLES I Reporting Entity -All transactions of the Measure F Program of the City are included as a separate special revenue fund in the basic financial statements of the City. The accompanying financial statements include the Measure F Program only and are not intended to fairly present the financial position, results of operations and cash flows of the City in conformity with accounting principles generally accepted in the United States of America. Basis of Accounting -The accompanying financial statements are prepared on the modified accrual basis of accounting. Revenues are generally recorded when measurable and available, and expenditures are recorded when the related liabilities are incurred. The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a "current financial resources" measurement focus, wherein only current assets and current liabilities generally are included on the balance sheets. Operating statements of governmental funds presents increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Description of Funds -The accounts are maintained on the basis of fund accounting. A fund is a separate accounting entity with a self-balancing set of accounts. 5 4.17.e Packet Pg. 510 At t a c h m e n t : 5 . A l a m e d a C o u n t y T r a n s p o r t a t i o n V e h i c l e R e g i s t r a t i o n F u n d s ( V R F ) R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN, CALIFORNIA ALAMEDA COUNTY VEIDCLE REGISTRATION FEE (VRF) MEASURE F PROGRAM Notes to the Financial Statements for the Year Ended June 30, 2016 l NOTE 2 -SUMMARY OF SIGNIFICANT ACCOUNTING PRINCIPLES (Continued) The following funds are used: Special Revenue Funds -To account for the proceeds of specific revenues that are legally restricted to be expended for specified purposes. Use of Estimates -Management uses estimates and assumptions in preparing the financial statements. Those estimates and assumptions affect the reported amounts of assets and liabilities, the disclosures of contingent assets and liabilities, and the reported revenues and expenses. Actual results could differ from those estimates. I NOTE 3 -CASH AND INVESTMENTS I Cash and investments are maintained on a pooled basis with those of other funds ·or the City. Pooled cash and investments consist of U.S. government securities, deposits with banks, mutual funds and participation in the California Local Agency Investment Fund. All investments are stated at fair value. Pooled investment earnings are allocated monthly based on the average monthly cash and investment balances of the various funds and related entities of the City. See the City's Comprehensive Annual Financial Report for disclosures related to cash and investments and the related custodial risk categorization. This may be obtained from the City of Dublin, 100 Civic Plaza, Dublin, California 94568. I NOTE 4 -MEASURE F (VEIDCLE REGISTRATION FEE) FUND Under Measure F, approved by the voters of Alameda County, the City receives a portion of the vehicle registration fee designated to be used for improving traffic flow by reducing congestion and improving overall traffic safety. Local project funded by Measure F was as follows: • Citywide Signal Communication Upgrade -Replace failing signal equipment and enhance traffic detection systems. This helped the City in minimizing traffic delays due to potential equipment failure and to improve overall traffic safety. Measure F also provided funding associated with maintaining traffic signals and efficient movement of traffic in the City. 6 4.17.e Packet Pg. 511 At t a c h m e n t : 5 . A l a m e d a C o u n t y T r a n s p o r t a t i o n V e h i c l e R e g i s t r a t i o n F u n d s ( V R F ) R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Opinion on Measure F Programs Jn our opinion, the City complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on Measure F Program for the year ended June 30, 3016. Reporl on Internal Control Over Compliance Management is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. Jn planning and performing our audit of compliance, we considered the City's internal control over compliance with the types of requirements that could have a direct and material effect on Measure F Program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for the Measure F Program and to test and report on internal control over compliance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal-control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, 01: detect and correct, noncompliance with a type of compliance requirement of Measure F Program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of Measure F Program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of Measure F Program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. We have also issued a separate Memorandum on Internal Control dated November 17, 2016 which is an integral part of our audits and should be read in conjunction with this report. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements specified in the Master Programs Funding Agreement between the City and the Alameda County Transportation Commission. Accordingly, this report is not suitable for any other purpose. Pleasant Hill, California November17,2016 8 4.17.e Packet Pg. 513 At t a c h m e n t : 5 . A l a m e d a C o u n t y T r a n s p o r t a t i o n V e h i c l e R e g i s t r a t i o n F u n d s ( V R F ) R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN, CALIFORNIA ALAMEDA COUNTY TRANSPORTATION COMMISSION - MEASURE BB PROGRAM FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2016 4.17.f Packet Pg. 514 At t a c h m e n t : 6 . A C T C M e a s u r e B B P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t ( C A F R ) a n d A n n u a l A u d i t f o r F Y 2 0 1 5 - 1 6 ) This Page Left Intentionally Blank 4.17.f Packet Pg. 515 At t a c h m e n t : 6 . A C T C M e a s u r e B B P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t ( C A F R ) a n d A n n u a l A u d i t f o r F Y 2 0 1 5 - 1 6 ) CITY OF DUBLIN MEASURE BB PROGRAM Financial Statements For the year ended June 30, 2016 Table of Contents Independent Auditor's Report ............................................................................................................. 1 Financial Statements: Balance Sheet .................................................................................................................................. 3 Statement of Revenues, Expenditures and Changes in Fund Balance ........................................... 4 Notes to Financial Statements .......................................................................................................... 5 Independent Auditor's Report on Measure BB Compliance ........................................................... 7 4.17.f Packet Pg. 516 At t a c h m e n t : 6 . A C T C M e a s u r e B B P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t ( C A F R ) a n d A n n u a l A u d i t f o r F Y 2 0 1 5 - 1 6 ) This Page Left Intentionally Blank 4.17.f Packet Pg. 517 At t a c h m e n t : 6 . A C T C M e a s u r e B B P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t ( C A F R ) a n d A n n u a l A u d i t f o r F Y 2 0 1 5 - 1 6 ) Opinions In our opinion, the financial statements referred to above present fairly in all material respects the financial position of the project at June 30, 2016 and the results of operations and changes in fund balance for the year then in accordance with accounting principles generally accepted in the United States of America. Emphasis of Matter As discussed in Note 2, the financial statements present only the City's Measure BB Program and do not purport to, and do not present fairly the financial position of the City as of June 30, 2016, the changes in its financial position, or where applicable, its cash flows for the year then ended in accordance with accounting principles generally accepted in the United States of America. Our opinion is not modified with respect to this matter. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated November 17, 2016 on our consideration of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control over financial reporting and compliance. "'1,ct,£ ~~/)1~ ~ Pleasant Hill, California November 17, 2016 2 4.17.f Packet Pg. 519 At t a c h m e n t : 6 . A C T C M e a s u r e B B P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t ( C A F R ) a n d A n n u a l A u d i t f o r F Y 2 0 1 5 - 1 6 ) City of Dublin Alameda County Transportation Improvement Authority -Measure BB Balance Sheet For the year ended June 30, 2016 Local Streets and Roads ASSETS Cash $403,848 Direct Local Distribution Program Receivable 60,311 Total assets $464,159 Fund Balances: Restricted $464,159 Total fund balances 464,159 Total liabilities and fund balances $464,159 Bike and Pedestrian $140,902 21,134 $162,036 $162,036 162,036 $162,036 See accompanying Notes to Financial Statements 3 Totals $544,750 81,445 $626,195 $626,195 626,195 $626,195 4.17.f Packet Pg. 520 At t a c h m e n t : 6 . A C T C M e a s u r e B B P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t ( C A F R ) a n d A n n u a l A u d i t f o r F Y 2 0 1 5 - 1 6 ) City of Dublin Alameda County Transportation Improvement Authority -Measure BB Statement of Revenues, Expenditures and Changes In Fund Balance For the year ended June 30, 2016 Local Streets and Roads REVENUES: Direct Local Distributions $391,238 Interest 2,015 Total revenues 393,253 NET CHANGE IN FUND BALANCE 393,253 FUND BALANCE: Beginning of year 70,906 End of year $464,159 See accompanying Notes to Financial Statements 4 Bike and Pedestrian Totals $137,094 $528,332 708 2,723 137,802 531,055 137,802 531,055 24,234 95,140 $162,036 $626,195 4.17.f Packet Pg. 521 At t a c h m e n t : 6 . A C T C M e a s u r e B B P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t ( C A F R ) a n d A n n u a l A u d i t f o r F Y 2 0 1 5 - 1 6 ) I NOTE I-BACKGROUND CITY OF DUBLIN, CALIFORNIA MEASURE BB PROGRAM Notes to the Financial Statements For the year ended June 30, 2016 Measure BB Program -Alameda County Measure BB (Measure BB Program) was approved by the voters in November 2014, with 70 percent of the vote. The fund is to be used for transportation related expenditures. The program includes four categories of projects: a. Transit b. Affordable Transit for Seniors and People with Disabilities c. Local Streets and Roads d. Bicycle and Pedestrian Path and Safety I NOTE 2 -SUMMARY OF SIGNIFICANT ACCOUNTING PRINCIPLES Reporting Entity -All transactions of the Measure BB Program of the City are included as a separate special revenue fund in the basic financial statements of the City. The accompanying financial statements include the Measure BB Program only and are not intended to fairly present the fmancial position, results of operations and cash flows of the City in conformity with accounting principles generally accepted in the United States of America. Basis of Accounting -The accompanying fmancial statements are prepared on the modified accrual basis of accounting. Revenues are generally recorded when measurable and available, and expenditures are recorded when the related liabilities are incurred. The accounting and fmancial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a "current financial resources" measurement focus, wherein only current assets and current liabilities generally are included on the balance sheets. Operating statements of governmental funds presents increases (revenues and other fmancing sources) and decreases (expenditures and other financing uses) in net current assets. Description of Funds -The accounts are maintained on the basis of fund accounting. A fund is a separate accounting entity with a self-balancing set of accounts. 5 4.17.f Packet Pg. 522 At t a c h m e n t : 6 . A C T C M e a s u r e B B P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t ( C A F R ) a n d A n n u a l A u d i t f o r F Y 2 0 1 5 - 1 6 ) CITY OF DUBLIN, CALIFORNIA MEASURE BB PROGRAM Notes to the Financial Statements For the year ended June 30, 2016 I NOTE 2 -SUMMARY OF SIGNIFICANT ACCOUNTING PRINCIPLES (Continued) The following funds are used: Special Revenue Funds -To account for the proceeds of specific revenues that are legally restricted to be expended for specified purposes. Use of Estimates -Management uses estimates and assumptions in preparing the financial statements. Those estimates and assumptions affect the reported amounts of assets and liabilities, the disclosures of contingent assets and liabilities, and the reported revenues and expenses. Actual results could differ from those estimates. I NOTE 3 -CASH AND INVESTMENTS Cash and investments are maintained on a pooled basis with those of other funds of the City. Pooled cash and investments consist of U.S. government securities, deposits with banks, mutual funds and participation in the California Local Agency Investment Fund. All investments are stated at fair value. Pooled investment earnings are allocated monthly based on the average monthly cash and investment balances of the various funds and related entities of the City. See the City's Comprehensive Annual Financial Report for disclosures related to cash and investments and the related custodial risk categorization. This may be obtained from the City of Dublin, 100 Civic Plaza, Dublin, California 94568. 6 4.17.f Packet Pg. 523 At t a c h m e n t : 6 . A C T C M e a s u r e B B P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t ( C A F R ) a n d A n n u a l A u d i t f o r F Y 2 0 1 5 - 1 6 ) INDEPENDENT AUDITOR'S REPORT ON MEASURE BB COMPLIANCE To the Honorable Members of the City Council City of Dublin, California Report on Compliance for Measure BB Program We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the basic financial statements of Measure BB Program of the City of Dublin (City), California, as of and for the year ended June 30, 2016 and the related notes to the financial statements, and have issued our report thereon date November 17, 2016. Management's Responsibility Management is responsible for compliance with the requirements of laws, regulations, contracts, and grants specified in the Master Programs Funding Agreement, between the City and the Alameda County Transportation Commission. Auditor's Responsibility Our responsibility is to express an opinion on compliance for the Measure BB Program based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and requirements specified in the Master Programs Funding Agreement between the City and the Alameda County Transportation Commission. Those standards and requirements require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on Measure BB Program. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for the Measure BB Program. However, our audit does not provide a legal determination of the City's compliance. Accountancy Corporation 3478 Buskirk Avenue, Suite 215 Pleasant Hill, CA 94523 7 T 925.930.0902 F 925 .930.0135 E maze@mazeassociates.com w mazeassociates.com 4.17.f Packet Pg. 524 At t a c h m e n t : 6 . A C T C M e a s u r e B B P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t ( C A F R ) a n d A n n u a l A u d i t f o r F Y 2 0 1 5 - 1 6 ) Opinion on Measure BB Programs In our opinion, the City complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on Measure BB Program for the year ended June 30, 2016. Report on Internal Control Over Compliance Management is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City's internal control over compliance with the types of requirements that could have a direct and material effect on Measure BB Program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for the Measure BB Program and to test and report on internal control over compliance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of Measure BB Program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of Measure BB Program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of Measure BB Program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. We have also issued a separate Memorandum on Internal Control dated November 17, 2016 which is an integral part of our audits and should be read in conjunction with this report. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements specified in the Master Programs Funding Agreement between the City and the Alameda County Transportation Commission. Accordingly, this report is not suitable for any other purpose. tW\_LA1f ~-~ Pleasant Hill, California November 17, 2016 8 4.17.f Packet Pg. 525 At t a c h m e n t : 6 . A C T C M e a s u r e B B P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t ( C A F R ) a n d A n n u a l A u d i t f o r F Y 2 0 1 5 - 1 6 ) CITY OF DUBLIN, CALIFORNIA TRANSPORTATION DEVELOPMENT ACT ARTICLE III FUND FINANCIAL STATEMENTS FOR THE FISCAL YEARS ENDED JUNE 30, 2016 and 2015 4.17.g Packet Pg. 526 At t a c h m e n t : 7 . S t a t e o f C a l i f o r n i a T r a n s p o r t a t i o n D e v e l o p m e n t A c t ( T D A ) P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.g Packet Pg. 527 At t a c h m e n t : 7 . S t a t e o f C a l i f o r n i a T r a n s p o r t a t i o n D e v e l o p m e n t A c t ( T D A ) P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN TRANSPORTATION DEVELOPMENT ACT ARTICLE ill FUND For The Years Ended June 30, 2016 and 2015 Table of Contents Independent Auditor's Report ................................................................................................................. 1 Financial Statements: Balance Sheets .................................................................................................................................... 3 Statements of Revenues and Expenditures and Changes in Fund Balances ..................................... 4 Notes to Financial Statements ........................................................................................................... 5 Independent Auditor's Report on Internal Control over Financial Reporting On Compliance with the Transportation Development Act and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards ........................................................................................................ 7 4.17.g Packet Pg. 528 At t a c h m e n t : 7 . S t a t e o f C a l i f o r n i a T r a n s p o r t a t i o n D e v e l o p m e n t A c t ( T D A ) P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t This Page Left Intentionally Blank 4.17.g Packet Pg. 529 At t a c h m e n t : 7 . S t a t e o f C a l i f o r n i a T r a n s p o r t a t i o n D e v e l o p m e n t A c t ( T D A ) P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t INDEPENDENT AUDITOR'S REPORT The Honorable Mayor and Members of the City Council City of Dublin, California Report on Financial Statements We have audited the financial statements of the City of Dublin Transportation Development Act Article ill Fund (TDA Fund), a component of the City of Dublin, California, as of and for the years ended June 30, 2016 and 2015, and the related notes to the financial statements, as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of the financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express opinions on these :financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the fmancial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the fmancial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the fmancial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the TDA Fund's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the TDA Fund's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the fmancial statements . We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Accountancy Corporation 3478 Bu skirk Ave nue, Sui te 2 15 Pl easant Hill , CA 94523 T 925 .930.0902 F 925.930 .0 135 E maze@ mazeassociates .co m w mazeassociates.com 4.17.g Packet Pg. 530 At t a c h m e n t : 7 . S t a t e o f C a l i f o r n i a T r a n s p o r t a t i o n D e v e l o p m e n t A c t ( T D A ) P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Opinions In our opinion, the fmancial statements referred to above present fairly, in all material respects, the fmancial positions of the TDA Fund as of June 30, 2016 and 2015, and the changes in financial positions for the years then ended in accordance with accounting principles generally accepted in the United States of America. Emphasis of Matters As discussed in Note 1, the fmancial statements present only the TDA Fund and do not purport to, and do not present fairly the fmancial position of the City as of June 30, 2016, the changes in its fmancial position, or, where applicable, its cash flows for the year then ended in accordance with accounting principles generally accepted in the United States of America. Our opinion is not modified with respect to this matter. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated November 17, 2016, on our consideration of the City's internal control over fmancial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over fmancial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control over financial reporting and compliance. llYl~ ~~~ Pleasant Hill, California November 17, 2016 2 4.17.g Packet Pg. 531 At t a c h m e n t : 7 . S t a t e o f C a l i f o r n i a T r a n s p o r t a t i o n D e v e l o p m e n t A c t ( T D A ) P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t City of Dublin TDAFund Balance Sheets June 30, 2016 and 2015 ASSETS Cash and investments Total assets LIABILITIES Due to other funds Total liabilities FUND BALANCE: Restricted Total liabilities and fund balances 2016 $33,311 33,311 (33,311) See accompanying Notes to Financial Statements 3 2015 $175 $175 $175 175 $175 4.17.g Packet Pg. 532 At t a c h m e n t : 7 . S t a t e o f C a l i f o r n i a T r a n s p o r t a t i o n D e v e l o p m e n t A c t ( T D A ) P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t City of Dublin TDAFunds Statements of Revenues, Expenditures and Changes In Fund Balance For the years ended June 30, 2016 and 2015 2016 2015 REVENUES: Intergovernmental Total revenues EXPENDITURES Pedestrian/Bicycle (Note 3) CHANGE IN FUND BALANCES FUND BALANCES: Beginning of year Endofyear $33,311 (33,311) ($33,311) See accompanying Notes to Financial Statements 4 $207,189 207,189 150,043 57,146 (57,146) 4.17.g Packet Pg. 533 At t a c h m e n t : 7 . S t a t e o f C a l i f o r n i a T r a n s p o r t a t i o n D e v e l o p m e n t A c t ( T D A ) P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN TRANSPORTATION DEVELOPMENT ACT ARTICLE ill FUND NOTES TO THE FINANCIAL STATEMENTS For The Year Ended June 30, 2016 I NOTE 1-DESCRIPTION OF REPORTING ENTITY I Reporting Entity -The City of Dublin, California (City) Transportation Development Act Article III Funds (TDA Fund) include the financial activities associated with allocations funded by the State of California Transportation Development Act (TDA). The State of California created a local transportation fund for each County funded by a portion of the State sales tax. The TDA grants are distributed through the Metropolitan Transportation Commission (MTC) which is the agency's responsibility for allocation of funds to eligible claimants within the greater San Francisco Bay area. The TDA grants for the City of Dublin are for Pedestrian/Bicycle Projects. TDA Fund is presented as a Special Revenue Fund of the comprehensive annual financial report of the City. These TDA Fund financial statements are not intended to present fairly the financial position, results of operations and cash flows of the City of Dublin in conformity with accounting principles generally accepted in the United States of America. I NOTE 2 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Fund Accounting-The accounts of the TDA Fund for the City are organized on the basis of funds, and is considered to be a separate accounting entity. The operations of the TDA Fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. Government resources are allocated to and accounted for in the fund based upon the purpose for which they are to be spent and the means by which spending activities are controlled. Basis of Accounting -The accounting and reporting treatment applied to a fund is determined by its measurements focus. All governmental funds are accounted for on a spending or "current financial resources" measurement focus. Accordingly, only current asset and current liabilities generally are included on the balance sheet. Operating statements of governmental funds present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in fund balance. All governmental fund types are accounted for using the modified accrual basis of accounting wherein revenues are recognized in the accounting period in which they become measurable and available to pay liabilities of the current period. Expenditures are recognized in the accounting period in which the fund liability is incurred. Revenue Recognition -Under the terms of the various grant agreements, the TDA Fund generally recognize revenues when approved expenditures are incurred. Accordingly, the accompanying financial statements present grants receivable and the corresponding intergovernmental revenues. Use of Estimates -The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. 5 4.17.g Packet Pg. 534 At t a c h m e n t : 7 . S t a t e o f C a l i f o r n i a T r a n s p o r t a t i o n D e v e l o p m e n t A c t ( T D A ) P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t CITY OF DUBLIN TRANSPORTATION DEVELOPMENT ACT ARTICLE ill FUND NOTES TO THE FINANCIAL STATEMENTS For The Year Ended June 30, 2016 j NOTE 3 -TDA ARTICLE ill REVENUE AND EXPENDITURES The following is a summary of the project grant revenues and total expenditures. MTC TDAGrant Prior Years' 2014-2015 2015-2016 Total Project Name Allocation# Award &penditures &penditures &penditures &penditures Pedestrian/Bicycle; Capital 14001072 $178,225 ($57,146) ($121,079) ($178,225) Pedestrian/Bicycle; Capital 14001073 28,964 (28,964) (28,964) Pedestrian/Bicycle; Capital 15001065 148,311 ($33,311} (33,311) Total $355,500 ($57,146) ($150,043) ($33,311) ($240,500) 6 Unexpended Balance $115,000 $115,000 4.17.g Packet Pg. 535 At t a c h m e n t : 7 . S t a t e o f C a l i f o r n i a T r a n s p o r t a t i o n D e v e l o p m e n t A c t ( T D A ) P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. Our procedures included the applicable audit procedures contained in §6666 of Title 21 of California Code of Regulations and tests of compliance with the applicable provisions of the Transportation Development Act and the allocation instructions and resolutions of the Metropolitan Transportation Commission. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. We have also issued a separate Memorandum on Internal Control dated November 17, 2016 which is an integral part of our audit and should be read in conjunction with this report. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the result of that testing, and not to provide an opinion on the effectiveness of the City's internal control or on compliance. This report is an integral part of an audit performed in accordance \\ith Government Auditing Standards in considering the City's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. This report is intended solely for the information and use of the Metropolitan Transportation Commission, management, City Council, others within the City, and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. t«\,eti.t.-4)\Mo~ Pleasant Hill, California November 17, 2016 8 4.17.g Packet Pg. 537 At t a c h m e n t : 7 . S t a t e o f C a l i f o r n i a T r a n s p o r t a t i o n D e v e l o p m e n t A c t ( T D A ) P r o g r a m R e p o r t ( 1 2 7 0 : C o m p r e h e n s i v e A n n u a l F i n a n c i a l R e p o r t Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Second Amendment to Memorandum of Understanding (MOU) between the City of Dublin and the Dublin Unified School District (DUSD) for 12- Acre School/Park Site with the Dublin Crossing Project Prepared by: Linda Smith, Assistant City Manager EXECUTIVE SUMMARY: The City Council will consider a second amendment to the Memorandum of Understanding (MOU) between the City of Dublin and Dublin Unified School District (DUSD) regarding a 12-acre school/park site within the Dublin Crossing project, extending the term from December 31, 2016 to June 30, 2018. STAFF RECOMMENDATION: Adopt the Resolution Approving the Second Amendment to the Memorandum of Understanding between the City of Dublin and the Dublin Unified School District. FINANCIAL IMPACT: No financial impact associated with the execution of the MOU. DESCRIPTION: On May 19, 2015, the City Council approved the Memorandum of Understanding between the City and DUSD related to the delivery of a 12-acre school site within the Dublin Crossing project for a future joint use school/park site facility. The term of the MOU was for 360 days. As part of that discussion, the City Council directed Staff work with the District to include language in the long-term agreement requiring the District to purchase the site (or a portion thereof) when funding from the State became available. On May 3, 2016, the City Council reviewed a request to extend the MOU until December 2018, as recommended by Staff. At that meeting, the District requested that extension be September 30, 2016 and the City Council agreed to the shorter deadline. The Amendment included language that allowed the City Manager and the Superintendent to extend another 90 days should it be necessary. 4.18 Packet Pg. 539 Page 2 of 2 With the changes in management at the District and other business matters at the District and the City, it has been difficult to negotiate all the necessary terms for a future school/park site. Therefore, the District has requested a time extension of 18 -months to June 30, 2018. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Resolution Approving a Second Amendment to the Memorandum of Understanding between the City of Dublin and the Dublin Unified School District 2. Exhibit A to the Resolution - Second Amendment to the Memorandum of Understanding 3. First Amendment to Memorandum of Understanding 4. Memorandum of Understanding between the City and the District for Dublin Crossing School-Park Site 4.18 Packet Pg. 540 RESOLUTION NO. XX - 16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * APPROVING THE SECOND AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF DUBLIN AND THE DUBLIN UNIFIED SCHOOL DISTRICT WHEREAS, on May 19, 2015, the City Council approved the Memorandum of Understanding (MOU) between the City and Dublin Unified School District (DUSD) related to the delivery of a 12- acre school site within the Dublin Crossing project for a future joint use school/park site facility; and WHEREAS, the term of the MOU was for 360 days; and WHEREAS, on May 3, 2016, the City Council adopted Resolution 67-16, approving the First Amendment to the Agreement, extending the term to September 30, 2016 and including the ability for the City Manager and Superintendent to extend for an additional 90 days; and WHEREAS, the City Manager and the Superintendent exercised the 90-day extension period; and WHEREAS, the District has requested that the MOU be extended until June 30, 2018. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the second amendment to the Memorandum of Understanding between the City of Dublin and the Dublin Unified School District, as shown as Exhibit A. PASSED, APPROVED AND ADOPTED this 20th day of December, 2016, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk 4.18.a Packet Pg. 541 At t a c h m e n t : 1 . R e s o l u t i o n A p p r o v i n g a S e c o n d A m e n d m e n t t o t h e M e m o r a n d u m o f U n d e r s t a n d i n g b e t w e e n t h e C i t y o f D u b l i n a n d t h e D u b l i n SECOND AMENDMENT TO MEMORANDUM OF UNDERSTANDING (Dublin Crossing School Site/Site E-6) This Second Amendment to Memorandum of Understanding (“Second Amendment”) dated December 20, 2016 is entered into by and between the City of Dublin (the “City”) and the Dublin Unified School District (“DUSD”). The City and DUSD are each individually referred to as a “Party” and collectively referred to as the “Parties.” RECITALS WHEREAS, Dublin Crossing Venture LLC ( “Developer”) and the City entered into that certain “Development Agreement Between the City of Dublin and Dublin Crossing Venture LLC,” dated November 19, 2013 and recorded in the Official Records of Alameda on June 4, 2014 as document number 2014134795, (the “Agreement”); and WHEREAS, Developer’s original entitlements allowed for the construction of up to 1,995 single- and multi-family residential units; up to 200,000 square feet of retail, office, and/or commercial uses; a 30 acre Community Park; a 5-acre Neighborhood Park, and a 12-acre elementary school site; and WHEREAS, DUSD stated it was unlikely that it would have the ability to acquire the 12- acre elementary school site in the near term, given the current land value of approximately $36,000,000; and WHEREAS, Developer and City reached an agreement allowing the transfer of the future school site (the “Dublin Crossing School Site”) to the City at no cost in exchange for certain modifications to the entitlements for the Dublin Crossing Project; and WHEREAS, Developer and City entered into that certain “Amendment No. 1 to Development Agreement Between the City of Dublin and Dublin Crossing Venture LLC” in order to amend the terms of the Agreement to reflect the changes to the entitlements, remove the requirements to construction funding for the 5-acre Neighborhood Park, and to reduce the total Community Benefit Payment, as well as to include language related to the no-cost transfer of the Dublin Crossing School Site; and WHEREAS, the City and DUSD have had preliminary discussions regarding the lease of the Dublin Crossing School Site by the City to DUSD; and WHEREAS, the Parties entered into a memorandum of understanding (the “MOU”) on May 19, 2015 (“Effective Date”) to bring clarity to their joint commitment and to set out in general terms the various roles each Party will play and actions needed to be taken to effectuate the proposal; and WHEREAS, on May 3, 2016, the Parties entered into a First Amendment to the MOU (Resolution 67-16) extending the term to September 30, 2016 and including a provision that allowed the City Manager and the Superintendent to extend the term for an additional 90 days; and WHEREAS, the Parties did extend the MOU through the end of the calendar year; and 4.18.b Packet Pg. 542 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - S e c o n d A m e n d m e n t t o t h e M e m o r a n d u m o f U n d e r s t a n d i n g ( 1 2 7 1 : A m e n d m e n t t o M O U w i t h D u b l i n 2 WHEREAS, the Parties anticipate that they will need more time before reaching more definitive agreements with respect to the matters set forth therein, and therefore desire to extend the term of the MOU until June 30, 2018; and NOW THEREFORE, the Parties hereby agree as follows: Section 1. Extension of Term. Section 7 of the MOU is amended to read in its entirely as follows: “The provisions of this MOU shall expire on June 30, 2018. This MOU may be terminated at any time by mutual consent of the Parties.” Section 2. Except as specifically clarified, confirmed or modified herein, the MOU shall continue in full force and effect according to its terms. CITY OF DUBLIN By:_____________________________ David Haubert, Mayor Date:___________________ DUBLIN UNIFIED SCHOOL DISTRICT By:_____________________________ Megan Rouse, Board President 2640794.1 4.18.b Packet Pg. 543 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - S e c o n d A m e n d m e n t t o t h e M e m o r a n d u m o f U n d e r s t a n d i n g ( 1 2 7 1 : A m e n d m e n t t o M O U w i t h D u b l i n FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING Dublin Crossing SchoolSite/Site E-6) This First Amendment to Memorandum of Understanding ("First Amendment") dated May 3, 2016 is entered into by and between the City of Dublin (the "City") and the Dublin Unified School District("DUSD"). The City and DUSD are each individually referred to as a Party" and collectively referred to as the "Parties." RECITALS WHEREAS, Dublin Crossing Venture LLC ("Developer")andthe City entered into that certain"Development Agreement Between the City of Dublin and Dublin Crossing Venture LLC," dated November 19, 2013 and recorded in the Official Records of Alameda on June 4, 2014 as document number 2014134795, (the"Agreement"); and WHEREAS, Developer's original entitlements allowed for the construction of up to 1,995 single- and multi-family residential units; up to 200,000square feet of retail, office, and/or commercial uses;a 30acre Community Park;a 5-acre Neighborhood Park,and a 12-acre elementary school site; and WHEREAS, DUSD stated it was unlikely that it would have the ability to acquire the 12- acre elementary school site in the near term, given the current land value of approximately 36,000,000; and WHEREAS, Developer and City reached an agreement allowing thetransfer of the future school site (the "Dublin Crossing School Site") to the City at no cost in exchange for certain modifications to the entitlements for the Dublin CrossingProject; and WHEREAS, Developer and City entered into that certain "Amendment No. 1 to Development AgreementBetween the City of Dublin and Dublin Crossing Venture LLC"inorder to amend theterms of the Agreement to reflect the changes to the entitlements, remove the requirements to construction funding for the 5-acre Neighborhood Park, and to reducethe total CommunityBenefit Payment, as well as to include language related to theno-cost transfer of the Dublin Crossing School Site; and WHEREAS, the City and DUSD have had preliminary discussions regarding the lease of the Dublin Crossing School Site by the City to DUSD; and WHEREAS, the Parties entered into a memorandum of understanding(the "MOU") on May 19, 2015 ("Effective Date")to bring clarity to their joint commitment and to set out in general terms the various roles each Party will play and actions needed to be taken to effectuate the proposal; and WHEREAS, the MOU is set to expire 360 days after the Effective Date; and FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING Dublin Crossing School Site/Site E-6) D\VK SF 842072v1 4.18.c Packet Pg. 544 At t a c h m e n t : 3 . F i r s t A m e n d m e n t t o M e m o r a n d u m o f U n d e r s t a n d i n g ( 1 2 7 1 : A m e n d m e n t t o M O U w i t h D u b l i n U n i f i e d ) WHEREAS, theParties anticipate that they will need more time beforereaching more definitive agreements with respect to the matters set forth therein,and therefore desire to extend the term of the MOU until September 30, 2016. NOWTHEREFORE,the Parties hereby agree as follows: Section 1. Extension of Term. Section 7 of the MOU is amended to read in its entirely as follows: "The provisions of this MOU shall expire on September 30,2016. The expiration date can be extended up to 90 days with mutual consent between the City Manager and the DUSD Superintendent of Schools. This MOU may be terminated at any time by mutual consent of the Parties." Section 2. Except as specifically clarified, confirmed or modified herein, the MOU shall continue in full force and effect accordingto its terms. CITY OF DUBLIN I By: A A 01 li Da!id Haubert, Mayor Date: l4 4 DUBLIN IED SCHOOL DIS ' CT, , By: _%. . ' II an Cunningham, Bo-vs President 2640794.1 2 FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING Dublin Crossing School Site/SiteE-6) DWK SF 842072v1 4.18.c Packet Pg. 545 At t a c h m e n t : 3 . F i r s t A m e n d m e n t t o M e m o r a n d u m o f U n d e r s t a n d i n g ( 1 2 7 1 : A m e n d m e n t t o M O U w i t h D u b l i n U n i f i e d ) MEMORANDUM OF UNDERSTANDING Dublin Crossing SchoolSite/Site E-6) This Memorandum of Understanding ("MOU") dated May 19, 2015, is entered into by and between the City of Dublin (the "City") and the Dublin Unified School District ("DUSD"). The City and DUSD are each individually referred to as a "Party" and collectively referred to as the "Parties." RECITALS WHEREAS, Dublin Crossing Venture LLC ("Developer") and the City entered into that certain "Development Agreement Between the City of Dublin and Dublin Crossing Venture LLC," dated November 19, 2013 and recorded in the Official Records of Alameda County Official Records") on June 4, 2014 as document number 2014134795 (the "Agreement"); and WHEREAS, Developer's original entitlements allowed for the construction of up to 1,995 single- and multi-family residential units; up to 200,000 square feet of retail, office, and/or commercial uses; a 30 acre Community Park; a 5-acre Neighborhood Park, and a12-acre elementary school site; and WHEREAS, DUSD stated it was unlikely that it would have the ability to acquire the 12-acre elementary school site in the near term, given the current land value of approximately 36,000,000; and WHEREAS, Developer and City reached an agreement allowing the transfer of the future school site (the "Dublin Crossing School Site") to the City at nocost in exchange for certain modifications to the entitlements for the Dublin Crossing Project; and WHEREAS, the City and DUSD have had preliminary discussions regarding the lease of the Dublin Crossing School Site by the City to DUSD. The Dublin Crossing School Site is shown in Exhibit A to this MOU; and WHEREAS, DUSD is interested in this proposal because it does not have sufficient funds at this time to purchase the Dublin Crossing School Site; and WHEREAS, the City is interested in this proposal in order to help DUSD obtain rights to a site to build a school inthe Dublin Crossing Project area, while at the same time maintaining the ability of the public to use the site for recreational, performing arts, and park purposes; and WHEREAS, the City recently acknowledged the adverse effect caused by the lack of State bond funding for new school facilities, and joined DUSD in calling upon state legislators and the Governor to act to assist DUSD in mitigating the impact of new development, by adoption of City Council Resolution No. 175-14 on October 21, 2014; and WHEREAS, theParties are interested in working together in good faith to take steps needed to effectuate this proposal; and 1 4.18.d Packet Pg. 546 At t a c h m e n t : 4 . M e m o r a n d u m o f U n d e r s t a n d i n g b e t w e e n t h e C i t y a n d t h e D i s t r i c t f o r D u b l i n C r o s s i n g S c h o o l - P a r k S i t e ( 1 2 7 1 : A m e n d m e n t t o WHEREAS, the Parties now wish toenter into a memorandum of understanding to bring clarity to their joint commitment and to set out in general terms the various roles each Party will play and actions needed to be taken to effectuate the proposal; and WHEREAS,this MOU is not intended to be binding on the Parties. It shall serve onlyto guide the Parties in reaching subsequent and more definitive agreements, if any (the "Definitive Agreements"), with respect to the matters set forth herein. NOW THEREFORE,the Parties hereby agree as follows: Section 1. Purpose of this MOU. This MOU is intended as an expression of a preliminary basis for negotiations in an effort to reach Definitive Agreements on the City's lease of the Dublin Crossing School Site to DUSD for use as a school site. Section 2. GoodFaith Efforts to Negotiate. The Parties shall use their best reasonable efforts to successfully negotiate one ormore definitive agreements that will describe the terms and conditions for executing and implementing the intent of this MOU. The Parties shall diligently and in good faith pursue such negotiations. Furthermore, the Parties shall use their best reasonable efforts to obtain any third-party consent, authorization, approval, and exemptions required in connection with the transactions contemplated hereby, including butnot limited to negotiations with Developer. This MOU does not impose any bindingobligation on the Partiesto grant any approvalsor authorizations, nor does it obligate the Partiesto agree to any specific termsor obligations in future definitive agreements. Section 3. Terms. Thenegotiations hereunder shall be based on the following general principles and responsibilities: A. Upon completion of the following contingencies, City and DUSD will execute an agreement ("Lease Agreement") whereby City leases to DUSD the Dublin Crossing School Site for a nominal sum, equal to $1 per year, subject to further negotiation. 1. City will process and consider applications for any planning, zoning and other City approvals, including any associated CEQA review, in accordance with all legal requirements and standards, to allow the development of a school and joint use facilities on the Dublin Crossing School Site. 2. The City's obligation to take those actions set forth above is contingent upon DUSD providing City with written confirmation from the DUSD Board of sources and availability of adequate financing, as well as project schedule,to construct the school, including joint use facilities. B. The Lease Agreement will require the following: 1. A lease term of 50-plus years subject to further negotiation. 2 4.18.d Packet Pg. 547 At t a c h m e n t : 4 . M e m o r a n d u m o f U n d e r s t a n d i n g b e t w e e n t h e C i t y a n d t h e D i s t r i c t f o r D u b l i n C r o s s i n g S c h o o l - P a r k S i t e ( 1 2 7 1 : A m e n d m e n t t o 2. Prior to construction of the school and joint use facilities, DUSD will provide City with written confirmation demonstrating California Department of Education and DUSD Boardapproval of the use of the Dublin Crossing School Site asa school site. 3. DUSD will construct the school and joint use facilities (described below) on the Dublin Crossing School Site. 4. DUSD shall consult City on design matters during the school facilities design process to ensure that the facilities being proposed meet the needs of both DUSD and the City. City and DUSD will collaborate to create a list of school and park facilities that will be developed and available for joint use between City and DUSD upon completion of the school facilities design. At a minimum, the joint use facilities shall incorporate the following: a. The multi-purpose room, blacktop areas, and all or a portion of the field areas ("Joint Use Facilities") will be made available to the City for use at no extra cost. b. The partiesshall use their best efforts to ensure that the Joint Use Facilities together make upat least five (5) acres of the Dublin Crossing School Site. c. The parties shall use their best efforts to ensure that the portion of the field areas included in the Joint Use Facilities make upat least three (3) acres of the Dublin Crossing School Site, in order to accommodate park needs afterschool hours. d. DUSD shall maintain the field areas to a standardagreeable to the City, which standard may exceed the existing maintenance standards of DUSD. Maintenance standards will be further defined in the Lease Agreement, such as frequency of mowing, aeration, watering, and fertilization. 5. DUSD will be granted an option to purchase the Dublin Crossing School Site at a future date, with thepurchase price calculated using a fair market methodology. 6. Those terms relating to the City's joint use of the Dublin Crossing School Site will remain in effect should DUSD later exercise its option to purchase the site from the City. Section 4. No Obligation to Proceed. Nothing in this MOU creates a binding obligation. Each Partyexpressly acknowledges and agrees that this MOU creates no obligation on the part of any Party. Further, the Parties expressly acknowledge and agree that this MOU does not commit the City to any planning, zoning orother City approvals needed to implement 3 4.18.d Packet Pg. 548 At t a c h m e n t : 4 . M e m o r a n d u m o f U n d e r s t a n d i n g b e t w e e n t h e C i t y a n d t h e D i s t r i c t f o r D u b l i n C r o s s i n g S c h o o l - P a r k S i t e ( 1 2 7 1 : A m e n d m e n t t o the intent of this agreement and all such City actions will be subject to the further discretionary action by the City in compliance with all applicable legal requirements. Section 5. Counterparts. This MOU may be executed in multiple counterparts, each of which shall bean original and all of which together shall constitute one instrument. Section 6. Execution of Definitive Agreements. If theParties successfully negotiate one or several Definitive Agreements, staff of theParties shall recommendapproval of said Definitive Agreements to their respective governing bodies. No Party shall have any legal obligation to grant any approvals orauthorizations until a Definitive Agreement has been approved by their respective governing bodies. Section 7. Term. The provisions of this MOU shall expire 360 days from the effective date of this MOU. This MOU may be terminated at any time by mutual consent of the Parties. IN WITNESS WHEREOF, the Parties have executed this Memorandum of Understanding, effective as of the date first written above. CITY OF DUBLIN, r/ l I By: IN 1 - Da id Haubert, Mayor Date: 6 H / DUBLIN UNIFIED SCHOOL DISTRICT, By: Amy it er, Board President Date: s//5/o?v 2440188.6 4 4.18.d Packet Pg. 549 At t a c h m e n t : 4 . M e m o r a n d u m o f U n d e r s t a n d i n g b e t w e e n t h e C i t y a n d t h e D i s t r i c t f o r D u b l i n C r o s s i n g S c h o o l - P a r k S i t e ( 1 2 7 1 : A m e n d m e n t t o Page 1 of 8 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Traffic Operations Along Major Corridors Prepared by: Obaid Khan, Transportation and Operations Manager EXECUTIVE SUMMARY: On August 16, 2016, the City Council asked staff to prepare a report on the City’s existing and future traffic flow conditions and the Level of Service parameters at signalized intersections. This report also discusses the traffic signal synchronization and other traffic management approaches to minimize traffic congestion. STAFF RECOMMENDATION: Staff recommends that the City Council receive the staff report and provide input, if any, on traffic operations in the City. FINANCIAL IMPACT: None DESCRIPTION: On August 16, 2016, the City Council requested that Staff provide a report on the traffic flow conditions in the City including the Level of Service (LOS) at signalized intersections. Staff was also asked to provide a discussion on the future traffic conditions considering the full build out of the General Plan. In discussing the LOS and other traffic flow parameters, Staff has also provided information on various traffic management approaches that allow the improvement in traffic flow without the need of widening streets for additional travel lanes. These approaches include Traffic Signal Synchronization and Travel Demand Management. Information provided in this report is mostly from traffic impact studies that are conducted as part of an environmental analysis related to California Environmental Quality Act (CEQA) standards. The CEQA requires that a lead agency (in our case, the City of Dublin) must conduct a traffic impact analysis due to a project if the impacts to the environment are considered “Significant” and the traffic analysis could provide the needed mitigations to mitigate the impacts. The City also conducts traffic studies that 5.1 Packet Pg. 550 Page 2 of 8 are required to address a specific concern. These studies are usually focused in nature are designed to answer a specific question. An example of such a type of study includes a pedestrian safety review at a crosswalk to address pedestrian safety or analysis of a roadway segment for speeding concerns. Level of Service (LOS) Level of Service (LOS) of a traffic signal or a transportation facility is defined by the Highway Capacity Manual, which is published by the U.S. Transportation Research Board. LOS is used by cities throughout the country as a way to measure traffic flow. LOS is defined as a quantitative measure of service quality as perceived by the user of a transportation facility. It is divided into six levels from A to F with A being the “best operating conditions” with no impediments to the traffic flow and F representing the congested condition. LOS is used to translate complex numerical performance results into a simple A to F representative of travelers’ perception of the quality of service provided by a facility. Table 1 provides a brief description of LOS levels for signalized intersections. Delay in this table represents the average delay experienced by all motorists at a signalized intersection. It should be noted that the delay increases with the increase in traffic. So as the traffic increases, more motorists attempt to enter and exit the intersection requiring additional time to be allocated to the signal which in turns increases the overall delay for all motorists. Table 1 - LOS Description Level of Service Description Delay in Seconds A Progression is extremely favorable and most vehicles arrive during the green phase. Most vehicles do not stop at all. < 10.0 B Progression is good, cycle lengths are short, or both. More vehicles stop than with LOS A, causing higher levels of average delay. > 10.0 to 20.0 C Some congestion may be noticeable. Individual vehicles may miss the green cycle, though many still pass through the intersection without stopping. > 20.0 to 35.0 D The influence of congestion becomes more noticeable. Longer delays may result from some combination of unfavorable progression, long cycle lengths, or high volume to capacity (V/C) ratios. Many vehicles stop, and the proportion of vehicles not stopping declines. > 35.0 to 55.0 E This level is considered by many agencies to be the limit of acceptable delay. These high delay values generally indicate poor progression, long cycle lengths, and high V/C ratios. Individual cycle failures are frequent occurrences. > 55.0 to 80.0 F This level is considered unacceptable with oversaturation, which is when arrival flow rates exceed the capacity of the intersection. This level may also occur at high V/C ratios below 1.0 with many individual cycle failures. > 80.0 The City uses LOS D outside the Downtown area as the target condition during peak congestion periods for our signalized intersections and strives to maintain it through Traffic Impact Fees (except for the Downtown area), project specific mitigations, and Capital Improvement Program. 5.1 Packet Pg. 551 Page 3 of 8 Traffic Signal Synchronization Traffic delays along a street can be minimized through efficient operation of traffic signals. It allows the traffic to move from one signal to another in a platoon, and attempts to provide a green light to the platoon as it traverses from one signal to the next, thus minimizing the delay for traffic as it moves along the corridor. There are several items to consider in implementing traffic signal synchronization along a corridor. Partially and Fully Actuated Traffic Signals In order for a signal to be able to respond to waiting vehicle at an approach, it must be able to detect the vehicle. This detection of vehicle could be accomplished by Inductive Loops embedded in the pavement, through video cameras, radar, or heat sensing devices. The City uses the inductive loops except for signals along Dougherty Road, which will be fitted with video cameras after the completion of the current roadway widening project. All of the City’s traffic signals are able to detect waiting vehicles at an approach. Once a vehicle is detected, it must be able to “actuate” actions that allow the light to change to give the waiting vehicles a green light. A partial actuation refers to a signal that has main road that is actuated but not the side streets. Fully actuated signals are essential to implementing signal synchronization. Ability to Communicate with the Signals Direct communication link with traffic signals is critical in operating synchronized signals. It allows the City’s Traffic Operation Center (TOC) to communicate with signals in the field on allotting appropriate amount of time for various movements at different times of the day. Currently there are approximately 50% of the traffic signals in the City that are able to communicate with the TOC. Most of these signals are along major travel corridors. To access all traffic signals, additional or upgraded communication linkage will be needed to all traffic signals. Attachment 1 shows the current signal communication network in the City. Pedestrian and Bicycle Accommodation Any signal synchronization must take into account the amount of the State mandated time for crossing of pedestrians and bicyclists. The current State law requires providing adequate street crossing time at signalized intersections for pedestrians walking speed of 3.5 feet per second. This walking speed was recently decreased from 4.0 feet per second, and the City adjusted all traffic signals in 2014/15 to meet this requirement. Pedestrian times are usually the controlling factor in how much green time can be allotted to each street approach to the signal. As the width of an approach (governed by the number of lanes) increases so does the crossing time for pedestrians and bicyclists. This issue becomes significant for intersections like Dublin Boulevard and Doughert y Road and Dublin Boulevard and Tassajara Road, where the amount of time required for pedestrian crossing takes away significant amount of time from signal synchronization for vehicles. Furthermore, in 2012 the City Council adopted a Complete Streets Policy which requires the City to accommodate all modes of transportation for all users of all ages in 5.1 Packet Pg. 552 Page 4 of 8 all transportation projects. This policy requires that Staff must balance the need of moving cars with the need for access and circulation of pedestrians, bicycles, and transit. Therefore it is a balancing act between meeting the State and the City mandated requirements, and the provision of a good signal synchronization. Types of Signal Synchronizations Time of Day (TOD) Signal Synchronization This type of signal synchronization allows signals to employ a Time of Day (TOD) scheme based on historical data. Usually this type of synchronization needs to be updated every three to five years depending on changes to traffic volumes. Currently the City has implemented TOD synchronization along Dublin Boulevard between Tassajara Road and San Ramon Road, Hacienda Drive between the I-580 freeway Ramps and Gleason Drive, and Tassajara Road between the I-580 freeway ramps and North Dublin Ranch Drive. TOD signal synchronization is ideal for a somewhat stable condition where a corridor experiences limited variations in traffic during peak times. It provides good progression of traffic during the peak time but may have some longer waiting times for side streets near the beginning and ending times (shoulders) of the peak. When Staff implemented the TOD synchronization along Hacienda Drive and Tassajara Road, some residents complained about longer wait times in early morning hours. Staff was able to modify the TOD synchronization to address these concerns by reducing or eliminating the TOD synchronization at few intersections along these corridors. Responsive and Adaptive Signal Synchronization: Responsive and Adaptive signal synchronization are the most advanced approaches which require additional field equipment and faster communication network. These types of signal synchronization use real time data from the field and the traffic signal in the field selects the most appropriate timings within the pre-assigned range of signal timing parameters. The City and LAVTA jointly received a Federal grant in the amount of $1.7 million for the implementation of transit improvements and Adaptive Signal synchronization in the City. Staff is currently working with LAVTA on implementing this type of synchronization along Dublin Boulevard between Hacienda Drive and San Ramon Road. It is anticipated that this signal synchronization project will be complete by the Spring of 2017. Current and Future Status of Traffic Signal LOS in the City: The most recent analysis for various signalized intersections was prepared in February 2016 as part of the Kaiser Hospital Draft EIR. Table 2 shows the current and cumulative conditions of traffic signals along major corridors. The cumulative conditions represent the full build out of the City by 2040 along with a complete build out of the proposed Kaiser site. As reflected in Table 2, many of the intersections in the City remain at or above LOS D. Some intersections that exhibit lower LOS are those intersections that either have 5.1 Packet Pg. 553 Page 5 of 8 physical limitations to street widening due to no available Right of Way or are not recommended to be widened due to the City policies mentioned earlier. It is also important to note that the intersections shown in Tables 2 represent the most congested intersections in the City where the Kaiser Project related impacts were expected. 5.1 Packet Pg. 554 Page 6 of 8 Table 2 - Existing (2015) and Cumulative (2040) Conditions No. Intersection Control1 Peak Hour Existing Conditions Cumulative 2040 Conditions Delay2,3 (Sec) LOS3 Delay2,3 (Sec) LOS3 1 Amador Plaza Road/Dublin Boulevard Signal AM PM 39 49 D D 38 108 D F 2 Village Parkway/Dublin Boulevard Signal AM PM 31 40 C D 43 >120 D F 3 Amador Plaza Road/I-680 Southbound Ramps Signal AM PM 9 11 A B 25 22 C C 4 Village Parkway/I-680 Northbound On Ramp Unsignalized AM PM 1 (5) 1 (3) A (A) A (A) 1 (6) 1 (4) A (A) A (A) 5 Dougherty Road/Dublin Boulevard Signal AM PM 40 46 D D 55 87 D F 6 Scarlett Drive/Dublin Boulevard Signal AM PM 8 9 A A 51 69 D E 7 Hacienda Drive/Dublin Boulevard Signal AM PM 41 41 D D 38 90 D F 8 Hacienda Drive/I-580 Westbound Ramps Signal AM PM 6 6 A A 8 40 A D 9 Hacienda Drive/I-580 Eastbound Ramps Signal AM PM 11 11 B B 18 46 B D 10 Tassajara Road/Fallon Road Signal AM PM 21 22 C C 20 25 C C 11 Tassajara Road/Gleason Drive Signal AM PM 28 23 C C 32 27 C C 12 Tassajara Road/Central Parkway Signal AM PM 28 18 C B 35 23 C C 13 Tassajara Road/Dublin Boulevard Signal AM PM 39 42 D D 113 >120 F F 14 Tassajara Road and Santa Rita Road/I-580 Westbound Ramps Signal AM PM 7 8 A A 16 36 B D 15 Santa Rita Road/I-580 Eastbound Ramps Signal AM PM 30 35 C C 59 91 E F 16 Brannigan Street/Dublin Boulevard Signal AM PM 14 13 B B 23 76 C E 17 Carnmore Place/Future Project Driveway/Dublin Boulevard Signal AM PM 4 3 A A 4 11 A B 18 Keegan Street/Dublin Boulevard Signal AM PM 11 9 B A 34 75 C E 19 Lockhart Street/Dublin Boulevard Signal AM PM 9 7 A A 27 57 C E 20 Fallon Gateway/Dublin Boulevard Signal AM PM 4 9 A A 5 44 A D 21 Fallon Road/Central Parkway Signal AM PM 13 11 B B 21 22 C C 5.1 Packet Pg. 555 Page 7 of 8 22 Fallon Road/Dublin Boulevard Signal AM PM 19 14 B B 49 >120 D F 23 Fallon Road/Fallon Gateway Signal AM PM 5 11 A B 6 27 A C Notes: 1 SSSC = side-street stop controlled intersection; Signal = signalized intersection. 2 Average intersection delay calculated for signalized intersections using the 2000 HCM method. 3 For SSSC intersections, average delay or LOS is listed first, followed by the delay or LOS for the worst approach in parentheses. Source: Fehr & Peers, 2015. Travel Demand Management (TDM) Travel Demand Management (TDM) refers to project and programs that are implemented as part of the new development to reduce the expected traffic demand from the project. This approach has additional benefits for air quality and health as the TDM encourages people to use modes of transportation (walking, biking, transit) other than driving. Staff has implemented the TDM for the recently completed Persimmon Place project and the Kaiser Project has a target to reduce traffic demand by 5% through a TDM program. The TDM program for Kaiser project include items such as shuttle service between the project and the Dublin/Pleasanton BART station, public transit subsidies, employer‐sponsored carpooling and ride‐matching programs, preferential carpool parking, guaranteed ride home, on ‐site car share program, scheduling practices to avoid peak‐hour travel (flex time, staggered shifts, compressed work schedules, etc.), end of trip facilities such as lockers, showers, or storage facilities, and provision of kiosks, website(s), brochures, etc. that provide information about the TDM program. Connected/Autonomous Vehicles Connected/Autonomous vehicle technology is another area that has a significant potential to reduce congestion by increasing roadway capacity. Since these types of vehicles could travel at a controlled speed and minimal space (headways) between cars, they have the potential to accommodate larger number of cars in the given space, thus providing additional capacity within the existing number of lanes. These technologies are moving forward at a fast pace and Staff is coordinating at the local and regional level to plan and program the needed infrastructure. The City is currently working with Livermore Amador Valley Transit Authority (LAVTA) to implement a pilot project using autonomous vehicles to connect Eastern Dublin BART station to businesses in the proximity. In conclusion, as the City’s General Plan continues to be implemented, there will be changes to traffic in the City. Some of these changes will be addressed through improvements to the transportation infrastructure through local and regional funds. However, some intersections may exhibit reduced level of service during AM and/or PM peak periods. These reduced service levels are not able to be mitigated due to limited right of way, City policies and/or State mandates. Staff will continue to address these impacted locations through enhanced signal timing and technology, as well as reducing the traffic demand through TDM programs. The 5.1 Packet Pg. 556 Page 8 of 8 City has implemented or planning to implement wired communication to all traffic signals which will facilitate the implementation of newer technologies like Adaptive Signal Synchronization and Connected/Autonomous vehicles. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None Required ATTACHMENTS: 1. City of Dublin Traffic Signal Communication map 5.1 Packet Pg. 557 ^_!(!(!( !(!( !(!(!( !( !(!( !( !( !(!(!(!( !( !(!( !( !(!( !( !( !( !( !( !( !(!(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!(!( !(!(!(!(!( !( !( !(!( !( !( !(!( !( !( !( !( !( !( !(!( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( #" !( ÕÅ ÕÅ ÕÅ ÕÅ ÕÅ ÕÅ ÕÅC ÕÅC ÕÅ ÕÅ ÕÅ ÕÅ §¨¦680 Dublin Citywide Communication MapJuly 2016 [ §¨¦580 §¨¦580 Legend ÕÅC Caltrans CCTV Cameras ÕÅ City of Dublin CCTV Cameras !(Active Intersection #"Future Intersection ^_City Hall Future Fiber Optic Empty Conduit Fiber Optic Communication Twisted Pair Copper Communication Locations of Conduits are Schematic Only Updated 7/11/16 0 1 20.5 Miles Dublin Blvd. S a n R a m o n R d . Do u g h e r t y R d . Vi l l a g e P k w y . Amad o r V a l l e y B l v d . Dublin Blvd. Dublin Blvd. Ha c i e n d a D r . Ta s s a j a r a R d . Fall o n R d . Gleason Dr. Central Pkwy. Pos i t a n o P k w y . Central Pkwy. Gleason Dr. Fa l l o n R d . Ta s s a j a r a R d . 5.1.a Packet Pg. 558 At t a c h m e n t : 1 . C i t y o f D u b l i n T r a f f i c S i g n a l C o m m u n i c a t i o n m a p ( 1 2 5 6 : T r a f f i c O p e r a t i o n s a l o n g M a j o r C o r r i d o r s ) Page 1 of 5 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Cultural Arts Needs Assessment Prepared by: Tegan McLane, Cultural Arts & Heritage Manager EXECUTIVE SUMMARY: The City Council will receive a report on the Cultural Arts Needs Assessment conducted this summer, as well as a summary of key recommendations, with Staff input on how these could be accomplished. The Heritage and Cultural Arts Commission has reviewed the Assessment and is recommending key recommendations to the City Council. STAFF RECOMMENDATION: Receive the report and the recommendations by the Heritage and Cultural Arts Commission; and authorize Staff to begin planning re-use of the Police Services wing at Dublin City Hall for cultural facility needs in the City. FINANCIAL IMPACT: Based on information previously presented at the February 2, 2016 City Council meeting, the initial estimate to transform the existing Police Services wing into uses for cultural arts is about $5.6 million, including costs to repurpose the space on the second floor to relocate Parks and Community Services staff. Funding for the future improvements would come from the Public Facility Fee program. All of the other recommendations can be implemented in phases, with little to no additional costs required to begin implementation, and could be scaled up as cultural arts programs generate sufficient revenue to support expansion. A revision to the Cultural Arts Master Plan, based on the results of the Cultural Arts Needs Assessment, would require no additional costs, just redirection of existing Staff resources. A revision to the Public Art Master Plan could also be handled with existing in-house resources. DESCRIPTION: In May 2016, the City engaged ArtsMarket Inc., a nationally recognized consulting firm specializing in arts-related studies, to conduct an extensive review of Dublin’s existing 8.1 Packet Pg. 559 Page 2 of 5 arts programs and facilities; comparative analyses of neighboring communities and similar cities nationwide recognized for their innovative and successful arts programming; and extensive public outreach to identify community needs and interests related to the arts. ArtsMarket conducted more than 30 stakeholder interviews; held roundtable meetings with working artists, nonprofit arts groups, educators, business owners, working parents, preschool parents, teens and seniors; and administered a 28-question online survey of the general public. The survey netted 705 responses, which is considered a strong sample for a community of our size. Respondents’ demographics closely mirrored the demographics of the community-at-large. Based on standard ratios used in statistical analysis, the margin of error is +/-3.6%, with a 95% confidence rate. KEY FINDINGS Research revealed a high interest among Dublin residents for quality arts and cultural programming beyond what is currently offered. This interest cuts across all socio- economic cohorts, neighborhoods, age groups and ethnicities. Interest in Arts A majority (76%) have attended arts activities here or elsewhere in the past two years. Thirty-nine percent actively pursue arts related hobbies; 35% have enrolled children in arts programs through the City, and 22% have enrolled children in non-City arts programs. Ninety-one percent have attended some City of Dublin-sponsored events in the past two years, with the St. Patrick’s Day Festival being the most popular (80%), followed by Farmers’ Market (78%). Room for Improvement A majority agree City arts programs and events are a good value (60%), conveniently located (58%), and family-oriented (52%). However only 30% personally considered the programs and events enjoyable and derived community pride from them; 19% considered them inclusive and reflective of current Dublin residents’ interests; and 8% agreed they are better than what is available in other cities. Desire for Arts Center There was considerable interest in a dedicated arts facility with 70-75% indicating it was somewhat or very important to have an arts venue offering performing and visual arts instruction spaces, a small performance space and gallery space. Eighty-two percent of the Dublin respondents felt it was very or somewhat important for Dublin to have a venue offering professional performances. Demand for Arts Education The second-most frequently mentioned need is for arts education. Parents of children of all ages and educators alike expressed strong interest in seeing more collaboration between the City and the School District on art-related programming. A majority of survey respondents (51%) would like to see more classes for children and teens. Forty- nine percent would like to see more adult classes. Only 13% are satisfied that Dublin is 8.1 Packet Pg. 560 Page 3 of 5 offering everything its residents need in arts and cultural programming, and 30% say they regularly look outside Dublin for arts and cultural programming. Need for Communication Research also noted that better communication about the arts in Dublin is needed within the community. Thirty-two percent believed it was easy to hear about or learn arts events and activities here. While 75% of the respondents believe public art somewhat or greatly enhances the community, 74% would find it useful if the City made available some sort of bike/walking trail guide and provided additional information about the pieces to help people discover and enjoy Dublin’s public art. KEY RECOMMENDATIONS Staff thoroughly reviewed the Consultant’s findings and recommendations in the context of the City’s staffing, workload and long-term budgetary constraints and concurs with the following actionable recommendations: Cultural Arts Facility The Consultant recommends Dublin move forward with plans to transform the Police Services Wing into a cultural arts facility. Planning should take into account the Dublin Library’s planned expansion to create a “cultural campus” at Civic Center that would serve as a hub for arts and cultural activities. ArtsMarket recommends seeking out arts programming that is unique to Dublin. Among recommendations for the venue, the Consultant recommends more and slightly smaller classrooms, a maker space, a small performance space and catering kitchen to allow for event rentals. The Consultant recommends that the City also deliberately design the outside as event space and regularly offer activities, such as art shows, craft shows, student events and family art- making days, which seem to spill out of the building. Multicultural Programming Beyond the Irish-themed St. Patrick’s Day Festival, occasional appearances by ethnic music and dance groups at Splatter and other community events and handful of cultural arts classes, Dublin does not offer multicultural programming reflecting its diverse population. The Consultant recommends offering family-oriented multicultural programming, perhaps tied in to ethnic celebrations. These could begin as modest events, perhaps replacing existing events whose attendance has declined. Multicultural performers should also be considered when programming the Amphitheater, Dublin High Center for Performing Arts and other venues. Care should be taken to have programming mirror the diverse make-up of the community. Amphitheater Programming With the Emerald Glen Amphitheater under construction and due to open this summer, the Consultant recommends developing the Amphitheater so it can be optimally used, establishing a program budget for a City-produced summer series, and encouraging non-profit organizations to provide amphitheater programming. One way to do this might be by offering free use of the amphitheater under the Arts Space Grant program. The Consultant recommends the Amphitheater be enhanced with a back wall, shade structure over the stage and small dressing room area near the stage. The Consultant also suggested offering sponsorship opportunities, and working to ensure the space is fully programmed. 8.1 Packet Pg. 561 Page 4 of 5 Partnership with Dublin Unified School District The public outreach portion of this assessment revealed widespread misconceptions and frustrations about the lack of community programming at Dublin High School Center for Performing Arts and Education and the City’s role in providing arts in the schools. The Consultant recommends the City share the results of this study with the District; work with the District to jointly offer afterschool arts programming; and coordinate with the District to ensure programming at Dublin High’s theater, through City-sponsored and produced shows and Arts Space Grants. ArtsMarket also recommends working with District staff to offer opportunities for teens. Master Plan Updates Both the Cultural Arts Master Plan and Public Art Master Plan, which serve to guide Staff priorities, are in need of an update. Recommendations from this Assessment should serve as the basis for a phased Cultural Arts Master Plan that would include a strategic implementation plan for Staff. The Public Art Master Plan should also be updated to take into account public input from the Assessment and best practices from peer cities around the country. These updates could lay the groundwork for accomplishing other recommendations suggested by the Consultant, including expanding marketing of arts activities in Dublin; using art initiatives to further economic development; the continued incorporation of public art in City planning; involving the arts community through ad hoc committees; and fostering the creation of a Cultural Arts Foundation to seek private sector funding to support the arts in Dublin. Heritage and Cultural Arts Commission recommends to City Council that the City initially pursue these key recommendations: 1. Proceed with plans to convert the lower level of the Police Services wing at City Hall to a Cultural Arts Center. 2. Increase multi-cultural programming (classes, events and City-produced performances), especially through partnerships with culturally specific arts and community groups. 3. Maximize use of the new Emerald Glen Amphitheater through City-produced performances and rentals. 4. Work with Dublin Unified School District on ways to increase arts-related programming at school sites, including public performances at the Dublin High School Center for Performing Arts and afterschool arts-related programming to serve Dublin Unified students. 5. Update the Cultural Arts Master Plan and Public Art Master Plan. Heritage and Cultural Arts Commission requested that a sixth recommendation be added, regarding engaging the community at large, and specifically arts organizations, in planning and promoting arts activities in Dublin. However the Commission has not reviewed and voted on exact wording of a sixth amendment. Staff recommends the Council direct the Commission finalize wording at the January 8, 2017 Heritage and Cultural Arts meeting. 8.1 Packet Pg. 562 Page 5 of 5 Additionally, Staff proposes that these recommendations be implemented as part of a sustainable growth initiative, allowing the program to be built over a period of years with stages being attained relative to revenue and program growth. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Consultant has forwarded notice of this meeting to members of the public who responded to the Cultural Arts Needs Assessment survey. ATTACHMENTS: None. 8.1 Packet Pg. 563 1709 None. Page 1 8.1.a Packet Pg. 564 At t a c h m e n t : N o n e . ( 1 2 5 8 : C u l t u r a l A r t s N e e d s A s s e s s m e n t R e s u l t s ) Page 1 of 3 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Dublin's 35th Anniversary Prepared by: Hazel L. Wetherford, Assistant to the City Manager EXECUTIVE SUMMARY: The City Council will consider three options on how to recognize the City’s 35 th Anniversary. STAFF RECOMMENDATION: Receive the report and provide input on the proposed options. FINANCIAL IMPACT: There is no financial impact at this time; however, if the City Council were to select Option #2, then Staff would need to research the cost of the proposed expenditures and propose a budget change if the cost couldn’t be absorbed in the current budget. For Options #1 or #3, sufficient funding is budgeted in the City Council program budget. DESCRIPTION: The City of Dublin was incorporated on February 1, 1982 and will be celebrating 35 years of incorporation in 2017, specifically on Wednesday, February 1, 2017. Thirty-five years marks this anniversary as the City’s “Emerald” year. In recognition of 35 years, Staff has prepared three options for the City Council’s consideration (a cake reception only; a one-day event; or highlighting the anniversary throughout the year at various City events) on how to recognize and celebrate the City’s anniversary. More information on each option is outlined below. In addition to the three options, Staff has incorporated the anniversary into the City logo for 2017 that would be used on the City’s website, email signatures and collateral material, such as the Activity Guide, City Report, and Annual Report (Attachment 1). 8.2 Packet Pg. 565 Page 2 of 3 Option #1 - Cake Reception Only A cake reception could be held the evening of Tuesday, February 7, 2017 preceding the City Council meeting. This option is also incorporated into Option #3. Option #2 - One-Day Event The City could hold a one-day event dedicated to the anniversary; however, with the actual anniversary day falling in February, the City is in full swing for St. Patrick’s Day , making it difficult to plan a separate event. It would be recommended that if the City Council wanted a one day event, that the event occur in June, which is in between St. Patrick’s Day and Splatter. Staff would also need to determine the event cost a nd prepare a budget amendment for consideration at a future City Council meeting. The one-day event would be a community-wide event that could include a BBQ, children’s games, community booths, music, etc. Option #3 - Year-Long Highlights The City could incorporate an anniversary theme throughout the year in various City publications and events. Arrangements are already being made to use the anniversary logo in the upcoming Fall/Winter Activity Guide and would be incorporated in the City Report and Annual Report. Year-long highlights could be included in the following events as suggested below: Tues., 2/7 - City Council Meeting o Cake Reception prior to City Council meeting. February - Volunteer Banquet o Incorporate anniversary theme in the invitations, PowerPoint presentation, program, posters, and favors. March - St. Patrick’s Day Festival o Incorporate anniversary into the festival by dedicating a stage as the Emerald Stage, holding a children’s birthday contest or scavenger hunt, and selling “limited edition” green mugs with the anniversary logo. March - 5K Fun Run o Incorporate anniversary logo on the Fun Run shirt. o Hand out limited edition anniversary medals to the first 35 finishers. April - State of the City Address o Incorporate the anniversary theme into the event. April - Dublin Pride Week o Incorporate anniversary logo on the shirt. o Incorporate anniversary theme into the event theme, and the writing and poster contest. June - Picnic Flix Outdoor Movie o Show a movie from 1982 such as E.T. or Annie. 8.2 Packet Pg. 566 Page 3 of 3 September - Splatter o Incorporate anniversary into the event by dedicating a stage as the Emerald Stage, holding a children’s birthday contest or scavenger hunt, selling “limited edition” green mugs with the anniversary logo. December - Holiday Tree Lighting Ceremony o Decorate the tree with the anniversary “emerald” theme and incorporate it into the event’s collateral materials. As noted in the three options, marketing/promotional items are being developed to celebrate the anniversary year. They include: o New email signature block for City staff o Shirts (limited run) o Commemorative Pins (limited run) o “Anniversary Edition” Green Mugs to be sold at St. Patrick’s Day, Farmers’ Markets and Splatter Three options are presented for the City Council’s consideration, with Staff’s recommendation for Option #3, highlighting the City’s 35 th Anniversary throughout the year in various City publications and events. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Anniversary City Logo & Activity Guide Cover 8.2 Packet Pg. 567 8.2.a Packet Pg. 568 At t a c h m e n t : 1 . A n n i v e r s a r y C i t y L o g o & A c t i v i t y G u i d e C o v e r ( 1 2 6 4 : 3 5 Y e a r A n n i v e r s a r y ) 8.2.a Packet Pg. 569 At t a c h m e n t : 1 . A n n i v e r s a r y C i t y L o g o & A c t i v i t y G u i d e C o v e r ( 1 2 6 4 : 3 5 Y e a r A n n i v e r s a r y ) Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: City Councilmember Dublin Pride Week Committee Appointments Prepared by: Rebecca Parnes, Environmental Technician EXECUTIVE SUMMARY: The City Council will consider appointing two of its members to the 2017 Dublin Pride Week Committee. The Dublin Pride Week Committee plans and prepares the annual spring event, which seeks to engage individuals and/or groups in action based activities to help improve the community. STAFF RECOMMENDATION: Appoint two City Councilmembers to the Dublin Pride Week Committee for 2017. FINANCIAL IMPACT: None. DESCRIPTION: Dublin Pride Week is an annual event that seeks to promote a positive image for the City of Dublin. The primary objective for Dublin Pride Week is to seek ways to engage individuals and/or groups in action-based activities to help improve the community. At the forefront of this effort is the Dublin Pride Week Committee. The Committee is made up of Councilmembers, City Staff and various community members and community organizations, and comes together to plan and prepare the event. Councilmember participation is a key component of this committee and the ultimate success of Dublin Pride Week activities. Dublin Pride Week will begin the last Saturday in April (April 29) and will continue through the first Saturday in May (May 6). Traditionally, two City Councilmembers have been appointed to serve on the Dublin Pride Week Committee. In 2016, Councilmember Don Biddle and Councilmember Doreen Wehrnberg served as the City Council’s representatives. Staff requests that the City Council select two Councilmembers to this committee for 2017. 8.3 Packet Pg. 570 Page 2 of 2 At the current time, Pride Week Committee Meetings are tentatively scheduled to occur once a month on the 2nd Tuesday at 9:30 AM. As Pride Week approaches, more frequent meetings often become necessary. As a result, the Pride Week Committee may meet on a bi-weekly basis beginning in March and continue in such a manner until Pride Week activities begin. Other meetings may be scheduled to meet the needs of committee members. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: None. 8.3 Packet Pg. 571 1680 None. Page 1 8.3.a Packet Pg. 572 At t a c h m e n t : N o n e . ( 1 2 5 3 : D u b l i n P r i d e C o m m i t t e e , C i t y C o u n c i l m e m b e r A p p o i n t m e n t s ) Page 1 of 3 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Mayor’s Appointments to City Commissions and Committee Prepared by: Caroline P. Soto, City Clerk/Records Manager EXECUTIVE SUMMARY: Following the City of Dublin’s general municipal elections in November of even- numbered years, terms expire on five of the City’s Commissions and Committees. The number of openings include: three on the Planning Commission, three on the Human Services Commission, two on the Parks & Community Services Commission, four on the Heritage & Cultural Arts Commission; and two on the Senior Center Advisory Committee. New members will be sworn into office in January 2017. In addition to the scheduled vacancies listed above, there were two subsequent unscheduled vacancies, one on the Human Services Commission and one on the Parks & Community Services Commission, which will also be sworn into office in early January. STAFF RECOMMENDATION: Confirm the Mayor’s appointments to the various Commissions and Committee, or provide other appropriate direction. FINANCIAL IMPACT: None. DESCRIPTION: Following the City of Dublin’s general municipal elections in November of even- numbered years, terms expire on five of the City’s Commissions and Committees: Planning Commission, Human Services Commission, Parks & Community Services Commission, Heritage & Cultural Arts Commission, and Senior Center Advisory Committee. 8.4 Packet Pg. 573 Page 2 of 3 PLANNING COMMISSION A total of 17 applications were received by the advertised deadline in response to three openings. Mayor Haubert recommends the appointment of Mona Lisa Ballesteros, Amit Kothari and Stephen Wright, each to four-year terms which expire in December 2020. HUMAN SERVICES COMMISSION A total of 10 applications were received by the advertised deadline in response to three openings. Mayor Haubert recommends the re-appointment of Alan Brown, Bruce Fiedler and Shehu Hassan, each to four-year terms which expire in December 2020. PARKS & COMMUNITY SERVICES COMMISSION A total of four applications were received by the advertised deadline in response to two openings. Mayor Haubert recommends the appointment of Matthew Giller and Michelle Smith McDonald, each to four-year terms which expire in December 2020. HERITAGE & CULTURAL ARTS COMMISSION A total of four applications were received by the advertised deadline in response to four openings. Mayor Haubert recommends the appointment of Robert Bennett, Kit Lau, S. Tejas Peesapati, and Prarthana Rawal, each to four-year terms which expire in December 2020. SENIOR CENTER ADVISORY COMMITTEE Five applications were received by the advertised deadline, in response to two openings. Mayor Haubert recommends the appointment of Connie Mack and Gurjil Kaur, each to four-year terms which expire in December 2020. UNSCHEDULED VACANCIES There were also two unscheduled vacancies. One each on the Human Services Commission and Parks & Community Services Commission, with terms ending in December 2018. The application period for these two openings was from Monday, November 21, 2016 through Wednesday, November 30, 2016. One application was received by the advertised deadline for the Human Services Commission unscheduled vacancy. Mayor Haubert recommends the appointment of Sammy Jo Rudy to a two-year term which expires in December 2018. Five applications were received by the advertised deadline for the Parks and Community Services Commission unscheduled vacancy. Mayor Haubert recommends the appointment of Tom Madigan, to a two-year term which expires in December 2018. 8.4 Packet Pg. 574 Page 3 of 3 NOTICING REQUIREMENTS/PUBLIC OUTREACH: Openings were advertised extensively within the community by:  Placement on the City’s website with a link to eithe r download or submit applications online;  Posting of and application pick up at the Civic Center, Dublin Library and the Senior Center;  Informational letters and applications to the current members of Commissions and Committees whose terms were expiring this year, and were eligible for re- appointment.  Informational letters to the City’s Inside Dublin participants. ATTACHMENTS: 1. Commission Applications 8.4 Packet Pg. 575 8.4.a Packet Pg. 576 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) Listthe artistic, cultural, and/or historicactivities in whichyou have participated particularly withinthe City of Dublin). I have workedatFrederiksen Elementary as a guestinstructor forthepast 8 years, providingcurriculum and hands-on teaching in claysculpting for grades 2-5. I wasalsoan active volunteer at DublinHighSchool, mostnotablyproviding guidance and teachingconstruction andfabrication skillsfor Homecoming floatsfor 7 years. I havealso volunteered at the St. Patrick's Dayfair for manyyears. Whataspectof Dublin's heritagedo youfeel is most important to preserve andwhy? I think it ismost important to preserveDublinhistorypertaining to its criticalrole as a crossroads in the region. Muchofthat, to me, is represented in the buildings and roadsthatprovided criticalservices to passingtravelers aswellas localresidents. The evolution of our downtown areainparticular is a valuable reminder of howthe community haschanged to serve the region's changing needs. Whatknowledge do youhave of public art andpublic art programs in Dublin? I amvery familiar withthe murals and installations scattered throughout thecity. If facedwith a controversial decision, how would you determine what is in thebestinterest of the community? The community isbest served by programs that balance enrichment, cost, and reach. A program must educate or broaden the appreciation forthesubject, but it mustbe economically balancedwith other programs, and it mustappeal toa broadenoughaudience to make theeffort worthwhile. What is themost importantcontribution youfeelyoucan make as a member of the Heritage & Cultural ArtsCommission? I am immensely proudofDublin's commitment to culturalarts and its heritage, and I can bring both an aestheticandrational voice to the discussion. Please describe any experience youhave as anartsgrant-maker or grant-seeker. I donot haveanyexperience in the grantsprocess. Application must be submittedby no laterthanFriday, November 18, 2016, at 5:00 p.m. If youselect "Submit," your application will be sent electronically totheCity Clerk's office. If you'd like toretain a copyofyour application, please choose Submit andPrint." Afteryouclickthisbutton, youwill be shown apage withyour information provided. PleasechoosePrint from your "File" navigation and then 8.4.a Packet Pg. 577 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 578 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 579 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) enjoyartbooks, talksandshows. Listthe artistic, cultural, and/or historicactivities in whichyou have participated particularly withinthe City of Dublin). Ballets, WesternandChineseopera, visits to DeYoung Museum, Legion of HonorMuesum, SF Asian Art Museum, as wellastheart andhistorymuseums in manydifferent citiesin US, Europeand Asia. Go to symphonies, Chinesehistory exhibitions, and take Cantonese operaclass. Whataspectof Dublin's heritagedo youfeel is most important to preserve andwhy? Dublinhistoryand its role in California and US in thepast and how that mayshed insight on its presentandfuture. Whatknowledge do youhave of public art andpublic art programs in Dublin? Verylittle. However, this enables me to offeropinionsand solutions withnew perspectives. If facedwith a controversial decision, how would you determine what is in thebestinterest of the community? These arethe majorconsiderations formaking a controversial decision: 1. who and how many will benefit in the community andwhommaybehurt 2. impact onthe life of the residentsin Dublinfromvariousperspectives 3. fiscal impact onthecity budget What is themost importantcontribution youfeelyoucan make as a member of the Heritage & Cultural ArtsCommission? I aman immigrant fromHongKongand a ChineseAmerican living in US andCaliforniaforover 30 years. I am wellversed in US, European andAsianarts and cultures. This background willhelpme in givingadvice and helpingplanningmulticultural activities in Dublin. My profession as a scientistandstatistician willhelpme in makingrecommendation and decision basedon facts, data and systematic thinking. As anart lover, I wouldlike to sharethat lovewith my fellowresidentsinDublin. Please describe any experience youhave as anartsgrant-maker or grant-seeker. No experience asan arts grant-maker or grant-seeker. Learn about grant seekingprocess only in scienceandtechnology. Nevertheless, I would like to learnthe art of makingorseeking grantsinarts. Application must be submittedby no laterthanFriday, November 18, 2016, at 5:00 p.m. If youselect "Submit," your application will be sent electronically totheCity Clerk's office. If you'd like to retain a copy of your application, please choose 8.4.a Packet Pg. 580 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 581 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) HERITAGE & CULTURAL ARTS COMMISSION APPLICATION NAME S.Tejas Peesapati DATE 10/24/16 ADDRESS 4691 Summer Glen Dr Dublin, CA 94568 PHONE # (CELL) 607-216-8080 ( HOME) WORK) E-MAIL sivatejaswi @gmail.com 1. Why are you interested in serving on the Heritage & Cultural Arts Commission? I want tomakeDublin a place where everyone feels home. I want to contribute in preservingthe heritage and culture of our place. Having traveled to 19 countries, having experienced diversecultures, hailingfrom one of the oldest cultures in theworld, I want to make Dublin a true home of everyone. 2. Please list any current or recentmemberships in arts,culture or heritage organizations. Relevant- 1. GoogleAsians Org, 2. Bay Area Telugu Association and 3.Telugu Association of North America. Non-Relevant- 1.Association for ComputingMachinery, 2. Bay-CHI (Bay Area Computer-Human Interaction Professionals) 3. What experience do you have serving on advisory committees, task forces, boards or commissions? I've been a core-committeemember, steeringcommitteemember ofvarious organizations starting from my school days. I servedas a Vice President in the Indian Students Association, later served in the International StudentsOrganization at Louisiana Tech. I wasalsopart of the core-committee in the Cornell India Association. I'vebeen an advisor for couple of startups in the Bay Area andbeen in the task force of Telugu Associationof North America and Bay Area Telugu Association. 4. What education,training or experience do you have in cultural arts or heritage? I am a trained ethnographer(studyingcultures)withformal training in design and psychology. One of my research focuses is understanding the culturaldifferences in the people's perspective on everyday hi-tech products.Apart from that, I grew up in India, studied/experienced culture in India. Contributed tothe upliftmentof the culture and heritage in Louisiana Tech and Cornell Universities. 8.4.a Packet Pg. 582 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 5. List the artistic, cultural, and/or historic activities in which you have participated; particularlywithin the CityofDublin. Participated in our very famous St. Patrick's Day Celebrations for the last few years, and participated in the Hands-on-History in September this year. 6. What aspect of Dublin's heritage do you feel is most important to preserve and why? I've been to our famous Kolb House and the PioneerCemetery quite a fewtimes in thelast few years. Every visit to these places is as fascinating as it was for the first time.The legendary arrival of George Kolb in the early 1880s, his daysof running the general store and later farming in theareaare very inspiring and exhibit the true entrepreneur/American/immigrantspirit. 7. What knowledge do you have ofpublic art and public art programs in Dublin? Our Art in theParksand public art across the city are very interesting. Ned Kahn's work in the Emerald Glen park is a greatexample of how a public spaceshould be filledwith art that is a.very functional and b. blendswell with the surroundings and c. create a great space for people to meet and hangout. I am also veryimpressed withthe work we'vedone withthe murals under the passages in Dublin Blvd and Amador Valley Blvd. I am aware we have more than 50 artworksexhibited in thecity tomake art an integral part of living in thearea. 8. If faced with a controversial decision,how would youdetermine what is in the best interest of the community? I am a big believer in the bigger good than smaller things like popularity with neighbors. When I believe and see thefacts to support the notion of bigger good, I am with it and I will make it happen, irrespective of popularity. Making a decision like thisdefinitely involves enlightening theneighborswho havelimited vision for short term gains. I am definitely in for thischallenge! 9. What is themost important contribution you feel you can make as a member of the Heritage & Cultural Arts Commission? I will add a diverse perspective tothe table. I've visited 19 countries and experienceddifferentcultures and I am a trained ethnographer(study of cultures). I have background In design, psychology and understanding what ma- ! . _ - . .- - - @- together in harmony resulting in happy and very satisfied residents. 8.4.a Packet Pg. 583 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 10. Please describe any experience you have as an arts grant-maker or grant- seeker. SIGNATURE 70/4 Peek/Pa& OCCUPATION UX Researcher at Google Please return this completed form to: Caroline Soto, CityClerk, 100 Civic Plaza, Dublin, CA 94568, or electronically to caroline.soto @dublin.ca.gov by no later than Friday, November 18,2016 at 5:00 p.m. Postmarks will not be accepted. 8.4.a Packet Pg. 584 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 585 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) Listthe artistic, cultural, and/or historicactivities in whichyou have participated particularly withinthe City of Dublin). since we arenewin Dublin lastyear we participated in a holidaysactivitiesconducted bycity ofDublin! I have formal training of Indian classical vocal,gujaratisugam sangeet,garba and folkdancetraining! Whataspectof Dublin's heritagedo youfeel is most important to preserve andwhy? DublinHeritage park and museum .it tells a story of earlysettlers since 1850! Whatknowledge do youhave of public art andpublic art programs in Dublin? Heritageparkandmuseumhas a wonderful art pro. If facedwith a controversial decision, how would you determine what is in thebestinterest of the community? If needed call forcommunity meeting. What is themost importantcontribution youfeelyoucan make as a member of the Heritage & Cultural ArtsCommission? promoteinternational culturalactivities! Please describe any experience youhave as anartsgrant-maker or grant-seeker. N/A Application must be submittedby no laterthanFriday, November 18, 2016, at 5:00 p.m. If youselect "Submit," your application will be sent electronically totheCity Clerk's office. If you'd like to retain a copy of your application, please choose Submit andPrint." Afteryouclickthisbutton, youwill be shown apage withyour information provided. PleasechoosePrint from your "File" navigation and then select "Continue." 8.4.a Packet Pg. 586 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 587 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 588 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 589 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 590 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 591 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 592 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 593 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 594 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 595 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 596 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 597 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 598 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) Dublinresidents regardinghuman servicesprograms? Please describe. has a demographic thathas a greater needfor some ofthese services, Dublin residents arealsoin need, and I would like to see us enhance our offerings, particularly the homeless and hungry, low-costhealthcare, andchildandyouth services. Briefly summarizeyour participation incivic or community activities/groups. I've been very activelyinvolvedin the Dublin Unified School District, in many volunteercapacities, since2012, holding elected officeinthe parent/facultyorganizations at the elementary andmiddle school level, and chairing the high school School Site Council. Inaddition, I havebeen on multiple district-wide committees, including the District Optimization Committee, the Homework and GradingCommittee, the FinancialAdvisory Committee, the TechnologyAdvisory Committee, andthe LocalControlAdvisoryCommittee. I've chairedlarge events, such as theWellsMiddle School Crab Feedandthehigh schools' Every 15 Minutes Program. I was the chairperson for the Measure L Parcel Tax Campaign, and I was on the Measure B BondCampaigncommittee. In addition, I've been an assistantsoccer coach fortheDublin United SoccerLeague, a Girl Scout Leader, a volunteer withtheBoy Scouts of America. Howdoyoufeelabout making a decision for the overall good of the communitythat may be unpopular with neighbors, residents or organizations? It is my firm belief that it is sometimes necessary to make unpopular decisions. I haveno problemdoing so, and have doneso inmy role onthe executive board of thePFC at both Dublin ElementarySchool andWellsMiddle School. What is themost importantcontribution youcanmakeas a member of the Human ServicesCommission? My most important contribution would be to listencarefully, to studyhowothercities are successfullyprovidinghuman services totheir citizens, anduse my organizational and leadership skills tohelp to bring the mosteffectiveservices we can to benefit as many citizens of Dublin inneed as we can. What experience do youhave in seeking grants or reviewing grantapplications? I have successfullywrittenproposalsseeking grantfundsinthe past, including tothe DublinHumanServicesCommission. I was a technical writerforyearsbefore I tooktimeoff from my carreer to raise children anddo volunteer work. I now work for the Dublin Unified School District as a HighSchoolmath, physics, andEnglishtutor. Application must be submitted by no later than Friday, November 18, 2016, at 5:00 p.m. If youselect, "Submit," your application will be sent electronically to the City Clerk's office. If you'd like to retain a copy of yourapplication, pleasechoose 8.4.a Packet Pg. 599 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 600 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 601 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 602 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 603 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) commission provides grants for a number ofother programs that serviceeducation, seniorliving, wellness and mental health services, affordable housing, meal and homeless services, and a number ofother excellentprograms. I personallyfeel passionateaboutservicesthatthosewhoexperiencedomestic violenceand child abuse. I am wellinformedabout the work Tri-ValleyHaven hasdone, and I amthrilled that the Human Servicescommission has supported thisprogram, as well as CALICOandtheYMCA. Itis clear thatthe HumanServices Commission has supportedprograms thatserve a wide range of residents inneed. What do youthink are themajor concerns/challengesof Dublinresidents regardinghuman servicesprograms? Please describe. Dublinhas experiencetremendousgrowthover themore recent years, which has brought an influx of more diverse demographics intothe city. I thinkprogramslike the Human Services Commission face challenges of keeping upwith assessing the needs of ever-changingdemographics. While this commissionwascreated toaddress the needsidentified in the 2011 Tri-ValleyHumanServicesNeeds Assessment, I imagine it is possiblethatmanyneeds have changed inthe last fiveyearsdue to this growth. It may be necessary toconduct a more updatedassessment to evaluate anynewneedsthatmay not be currentlyaddressed. Additionally, I thinka challenge for Dublin residents and residents of similarareas is thatthere isa perception of prosperity that canleadtothe assumption that there is a lesser needforhuman services. While Dublin andthe greater Tri-Valleyare considered to be socioeconomically more prosperous, this does not mean that thereare not many individuals with needsfinanciallyand otherwise. I knowmany residents were surprised to learn of the recenthumantrafficking arrestsinourarea. I definitely think residentsneedadvocacy and servicesregardless of theirperceivedprosperity. Briefly summarizeyour participation incivic or community activities/groups. I have worked in severaldifferentprogramsproviding arts enrichment and education tochildren ages 5-18 in Dublin and the Tri-Valleyarea. This includes theaterand performing arts as well as Fine arts instruction. My rolesinthese programs have included co-directingmain stage community productions, management of staffand instructors, businessplanningand development, volunteer coordination, classinstruction, fundraising, and communityengagement. I have run youth empowerment workshopsandprogramscontracting with local schools as well as children’s programssuch as Girl Scouts of America toprovide lessons on integrity, respect, leadership, self-esteem, and communitybuilding to children and teenagers. I have participated in events such as the DPIECelebrityWaiter Fundraiser, holidayparades, and schooldistrict events. I more recently assisted oneof our localschoolboardcampaigns by providing field work, graphic and websitedesign for all campaign materials, coordination of fundraising events, and overall organizationalsupport. I’m currentlypursuing a dual 8.4.a Packet Pg. 604 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) teachingcredential in K-8 Multi-Subject and K-12Special Education, and hope to become an educator in Dublin Unified School District. Howdoyoufeelabout making a decision for the overall good of the communitythat may be unpopular with neighbors, residents or organizations? Integrity is one of my essentialvalues, and I believe it means to adhereto the mostethical decisionsregardless ofexternal pressures. While it can be challenging to standalone in certain choices, I strongly believe in upholding decisions of integrity and benefit to all whetherthe decision is popular or unpopular. I also recognize that no matterthelevel of my experience or education ona particularsubject, therewillalways be moreto learn. Itis thereforeimportant to always listen to the voices of the community, and necessarilydiscernwhichdecisions will providefor the overallgood. I feel confident inbeingable to make decisions that are not influencedbypersonal gain or loss, but onlytakeintoaccount overallcommunity benefit. What is themost importantcontribution youcanmakeas a member of the Human ServicesCommission? Growing upin cities demographicallysimilar to Dublin, I have witnessedand experienced the inhibiting impact of stigma associated with prosperity on human services ina city. Specifically, I havebeen affected by the assumption that domesticissueshave a lower incident rate or donot exist entirely in theseprosperous areas. I feel passionate aboutchild advocacy and promotingresources that help identify and resolvedomestic issues. My own experiencesprovide mewith both perspective and understanding of how to addressthe safetyneedsofchildren and families in this community. I hope to advocate for organizations thatmake services more accessibleand for schoolprogramsandresourcesthat provide social and emotionalsupport for students. Thissector of possible contributions is only one of many I believe is essential to Dublin; however, it is a topic for which I may provide unique serviceabilitygiven my personalexperiences withsome of these issues. As a youngerresident, I offer a freshperspective that can effectivelyvoice theneedsof different age demographics in Dublin. What experience do youhave in seeking grants or reviewing grantapplications? While I havenot specifically hadthe opportunity to reviewgrant applications, I do have experience in fundingallocation and financialmanagement. As a volunteer and employee forseveral non-profit organizations, I have experience in applying for varying types of grantfunding to serve needs similar to the servicesprovided by organizationsfunded by the Dublin Human Services Commission. Application must be submitted by no later than Friday, November 18, 2016, at 5:00 p.m. If youselect, "Submit," your application will be sent electronically to the City Clerk's office. If you'd like to retain a copy of yourapplication, pleasechoose 8.4.a Packet Pg. 605 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 606 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 607 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 608 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 609 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 610 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 611 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) Community Center or DublinSwimCenter? Haveyou or afamily memberrented facilities with the City of Dublin? the Dublin SeniorCenter, as well as other eventsthroughout the city. I havenever rented any facilities withthe City of Dublin, though I am familiar with locating the informationto rent the facilities inthe Dublin ActivityGuide andthe City of Dublin's website. Whatknowledgedo youhave of the programsoffered through theParks & CommunityServices Department? Haveyou or a family member participated in a programsponsored by the Department? I greatlyanticipate the arrival ofthe ActivityGuideeachquarter of theyear. Every time I receive it, it is readcovertocover, pagesaredog-eared, programs are highlighted, and the on-line portal is used to register for courses. I frequentlyuse a pdf version of the Activity Guidebecauseof its accessibility and convenience. My12 year old son and I haveparticipated in programs sponsored by the Parksand Community Services Department since 2007. Some of ourfavoriteactivitiesinclude the FamilyCampout, Picnic Flix, and the JuniorWarriors BasketballLeague. Arethereadditional park facilities and recreationprograms needed by the community? Please describe. TheCity of Dublindoes an outstanding job of focusing and providingopportunities fortheyouth of our community. I would like tosee expandedopportunities with recreationprograms and parkfacilitiesthatmeettheneeds of adultsand families that promoteandfacilitate a healthy lifestyle. The expansion of currentlyparkfacilitiestoincludeactivities for adults without children is needed forthis growing segmentof our population. I would like tosee an expansion offamilyoriented programs, such as theFamily Campout andPicnicFlix programs offered in the summermonths, that would take advantage ofthe tremendous wealth of knowledge and culturaldiversity in our city. As an educator, I would like to seethe City of Dublin support and expand educationalprograms forouryouthand teenagepopulations. Oneidea would be to create a Maker Design Workshopaspart of theDublin Library with possible support froma partnership withthe Dublin Unified School District. I am passionate about communitygardens. These gardens wouldprovideopportunities to produce healthy, locally grownfood for residentsliving in highdensity housing throughout the city. I wouldlike to create more volunteer opportunities, such as the DublinPride andCreek Cleanup programs, throughout theyearto buildcommunitypride and cohesion. Howdoyoufeelabout userfees for recreation programsand park/facility reservations? User feesare an essential, thoughverylimited part of all revenuecollectedby the City ofDublin. Approximately $3 million in revenue collected fromuserfeesmakes up for about 30% of the operatingbudget of theParksand Recreations department. User fees helppay forthe servicesprovided by the programs offered in the ActivityGuide, aswell as assist with the maintenance of parkandcommunity facilities. I believe the user fees are reasonable and oftenfair. I would consider 8.4.a Packet Pg. 612 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 613 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) RECEIVED PARKS & COMMUNITY SERVICES COMMISSIOQV i g 2016 APPLICATION CITY OF DUBLINCITYMANAGER'S OFFICE NAME Connie F. Mack DATE Nov 18, 2016 ADDRESS 3115 Finnian Way #238 Dublin, CA 94568 PHONE#(CELL) (925) 997-3692 (HOME) (925) 829-2457 (WORK) E-MAIL Foxelad @comcast.net 1. Why are you interested in serving on the Parks & Community Services Commission? I served for 4 years, and I saw some dramatic things happen - such as The AquaticCenter getting closer to reality. I would like to spend the next 4 years expanding on theprogress made and make sure we are serviingasmany of the Dublin Citizens as possible with all of the Parks Programs. 2. In what organizations are you currently a member? Please list. 1. WheelsAccesibility Committee 2. Dublin San Ramon Women's Club 3. Alpha Kappa Alpha Sorority, Inc. 3. What knowledge do you have of the City-owned community facilities in Dublin, such as the Dublin Senior Center, Shannon Community Center or Dublin SwimCenter? Have you or a family memberrented facilities with the City of Dublin? 1. I volunteer at The Dublin SeniorCenter on TuesdayAfternoons 2. I am familiar with TheKitchens in The DublinSenior Center,and Shannon CommunityCenterbecause of rentals by The Dublin San Ramon Women's Club and a Family Member 4. What knowledge do you have of the programsoffered through the Parks & Community Services Department? Haveyou or a family member participated in a program sponsored by the Department? I am aware of quite a few of theprograms The Parks Department has, and I try to attend a lot of them. Since I do attend some of theprograms, I can provide input on how the programs were received. 8.4.a Packet Pg. 614 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 4 a 5. Are there additional park facilities and recreation programs needed by the community? Please describe. I think if we had a Saturday Morning Activity (including the sports activities), people would have a place to shop and socialize (similar to Pleasanton's Market). 6. How do you feel about user fees for recreationprograms and park/facility reservations? Fees are fair. Practically everything costs. Taxes can cover a -lot of thebasics however, the extrasshould be paid by thepeoplewho reap thebenefits of theservices. 7. How do you feel about making a decision for the overall good of the community but unpopular with neighbors, residents or organizations? I like to listen to different views. However - I know how to domy homework and makesure thedecisions aremade by looking at theentire picture. 8. What is themost important contribution you can make as a member of the Parks & Community Services Commission? I try to be fair. I like to get input from the public. Because I attend some of the Parks events, I talk and listen to others. SIGNATURE e OCCUPATION return this completed form to: Caroline Soto, City Clerk, 100 Civic Plaza, Dublin, CA 94568, or electronically to caroline.soto(c4ublin.ca.gov by no later than Friday,November 18, 2016 at 5:00 p.m. Postmarks will not be accepted. 8.4.a Packet Pg. 615 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 616 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) facilities in Dublin, such astheDublinSenior Center, Shannon Community Center or DublinSwimCenter? Haveyou or afamily memberrented facilities with the City of Dublin? AthleticBoostersGolf Tournamentdinner and more. I have rentedthe Dublin Swim Center forSeniorPicnic and class parties. I knowmost of ourfacilitiesand the processes and protocols around rentals very, very well. Whatknowledgedo youhave of the programsoffered through theParks & CommunityServices Department? Haveyou or a family member participated in a programsponsored by the Department? My family hasbeen participating in programs offered by the City of Dublinsince my now-grownchildren were toddlers. We beganatMommyandMe Classes at the old Shannon Center. Bothof my kids wereenrolled at ShannonPreschool for a combined totalof four years. We have taken part insports camps, basketballleagues and Fun inthe Suncamps. My daughterspent 12 yearsas a IrishDancer with Valeriethrough the recreation program, dancingat St. Patrick's Day every year, as recently as lastyear whilestill a collegestudent. I have takenclasses in cooking, photography and fitness. Dublin programsare intricately woveninto our experience as a family in this community. Arethereadditional park facilities and recreationprograms needed by the community? Please describe. I believe thatour City shouldmake surethat weare meeting theneeds of our growing and increasinglydiverse community by offering programs and opportunities thatreflect that diversity and I believewe arestarting to movein that direction. I also believe thereare opportunities for new offerings forclasses in theareasof technology - suchas makingthe most of social media, digitalphotography andmore, aswell as lifestyle classes in cooking, wine-tasting andeven meditation and relaxation. Howdoyoufeelabout userfees for recreation programsand park/facility reservations? User feesare a realityand an important revenuesource, both for the Cityand the maintenance of facilities and programs. I believe in a tieredsystemthatprovidesdifferent pricing for non-profits, school groupsandcivic organizations and favors residents overnon-resident users. I alsobelievetheremight be the possibility of sponsorship insomeareasthat might help to defraycosts in some instanceswithoutdamaging the city's ability to offerhigh-quality program and facilities. Howdoyoufeelabout making a decision for the overall good of the community but unpopular with neighbors or organizations? Decisions made on behalf of our communityshould be thoughtful, well-considered and based on good information and inputfrom stakeholders acrossour community. I am notafraid of makingdecisions that might be "unpopular" withsome residentsprovided thatthe process hasbeensoundand well- communicated. Residentsunderstanddecisions that are rational and reasoned, even when theydon't necessaryagree withthe result. That must always be our goalas abody. Our community hashigh standards forits leaders and I believe I 8.4.a Packet Pg. 617 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 618 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 619 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) Dublin? What knowledge do youhave of the programsoffered through theParks & CommunityServices Department? Haveyou or a family member participated in a programsponsored by the Department? I lovethe activity guide, I haven't had a chance to sign up for a program yet, butthereare a couple that I'm planning to sign up for next year! Arethereadditional park facilities and recreationprograms needed by the community? Please describe. I'd like toseemore classeslike REI does, intro to backpacking skills, mapreading, etc. Howdoyoufeelabout userfees for recreation programsand park/facility reservations? I think theyare reasonable. Howdoyoufeelabout making a decision for the overall good of the community but unpopular with neighbors, residents or organizations? While it can be uncomfortable, its important to make decisions that benefit themost people. What is themost importantcontribution youcanmakeas a member of the Parks & CommunityServices Commission? To participate fully and be asinformedas I canaboutitems brought to the commission. Application must be submitted by no later than Friday, November 18, 2016, at 5:00 p.m. If youselect "Submit," your applicationwill be sent electronicallyto the City 8.4.a Packet Pg. 620 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 621 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 622 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) comebefore the citycouncil in regards toplanning, infilland rezoning of landuserelated to park land, schools, residential and commercial. Doyou have any experience inurban design, architecture or landscaping? If yes, please describeyour experience. I have work experience related to landscape design, having worked for a landscaping company, which was contracted by Del Webb in Arizona. At that time I assisted the Landscape Designer withthe planning, design and implementation forthe community and new homeowners. I also have a degreein Graphic Design. I value art and aesthetics and have a great eyefor design. I recognize and can speak tothe what, why and how to createbeautywithinproducts whethertheyare on paper, a façade, a building or projectlayout. I have an excellentsense of spaceand wouldapplythisknowledge when it comes to the vision of the cityand what is laidout in our specific plans. What experience, if any, doyouhave serving onboards, commissions or task forces? Pleaseexplain. I am currently the Chair for the Parks & CommunityServices Commission. I haveserved onthis commission forfour years. During thistime I participated onthe Art Selection Committees for artwork at Emerald GlenAquatics Complex and the Fallon SportsParkphase II area. I havealsoserved onthe Sports LiaisonCommittee and SpecialEventsCommittee. Prior to ParksCommission, I was a boardmember on thenon-profit Dublin Partners in Education (DPIE) for 4 years. Back in 2008, I served on the Measure L Finance Committee andshortly thereafter on the Parcel Tax Oversight Committeefor Dublin Unified SchoolDistrict. Finally, I was one of the original participants inthe Dublin 101 Academy manyyearsago. What do youthink are themajorconcernsof Dublinresidents regarding the City's buildout? Residentsappreciate thequalityof lifewe have now, however currentconcernsare related to traffic, school overcrowding and sustainingourneeds for community heathandsafety aswe continue to grow. I believeresidentswould likea well-rounded developed city thatallowsour community to thrive. Onethat creates a sense ofplaceand attractspeople to our city toshop, dineand stay, while providing thebest aestheticarchitecture possible. Howdoyoufeelabout making a decision for the overall good of the community, but unpopular withsome neighbors? Havinghad situations like this arise during my tenure on the ParksCommission and from working at DSRSD, onemust realizethattheoverall good of the community is what needs to be upheld over the want of an individual or a few neighbors. Communication is key for this. By notifying and keeping residents abreast on projectsandwhydecisionsaremade allowsthem an opportunity to participate inthe process and be informed. What is themost importantcontribution youcanmakeas a member of the Knowledgeon theoverall state of the city; whichprojects are in what status, where they are located, how each affectsdifferent segmentsof the city and howsomemay overlap intimeand disruption onthe community until completion. Taking allof this 8.4.a Packet Pg. 623 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 624 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 625 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 626 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 627 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) What is your knowledge of and experience inPlanning andZoning? I am aware that the planning commission playsan important rolein enabling the City Councilwith research, community/developer feedbackandimpactanalysis with regards to planningand zoning. As a trustee on the school boardfor past14 month, I haveadequate knowledge & experience onhow planningand zoningimpacts the convenience and safety of people/property and changes present/future traffic patterns. I haveworked withthefacilities team on the E5 and 2ndHS projectincludingdemographics, land acquisition, city/stateregulations, land easements and infrastructurebuild-out. In the past, I have worked with theCity Engineers for improvingtraffic and congestionissues for Kolb Elementary. I haveattended and spoken at several city council meetingswhere planning and zoning werekey items. I understandDublin GeneralPlanand Eastern Dublin Specific Plan. I amkeenly interested in enabling a stable tax baseand revenue for improving city infrastructure withthe proper planningand zoningadvocacy as a planningcommissioner. If selected, I intend to take a certificatecourse in “Transportation and Land Use Planning” fromSJSUdepartment of urban and regional planning. Doyou have any experience inurban design, architecture or landscaping? If yes, please describeyour experience. I have served as President of the Sorrento HOAfor past 4 yearsandmade importantdecisions on architectural changes, landscapesplanning/budgetsandcapital improvements. I was instrumental in ensuring agreement on shared bridge maintenancewith other HOA’s andopening the bridge and Graftonstreetforgeneraltraffic. On theboard, I am leading the effort of converting to recycled water involving a lotof design, architecture and landscaping. I haveworked withthe Landscaper and Design Studios on the master planfor landscape. Sorrento at Dublin Ranch (west) is oneofthe most beautiful community with a publicpark and clubhouse (Serena Piazza). I have adequateknowledge and experience of public transportation systems. I was oneof the principal subject matterexpert for automated fare collection systems using the Clipper’ card in the bayarea, SmarTrip in Washington D.C. and OrcainSeattle. I have workedwith MTCand several transit agencies andalso contributed to severalcommittees at the American Public TransportationAssociation (APTA). I have designed and plannedseveraldata-centerimplementations needed at technologycompanies. It involvedcollaborating with several publicutility companies andother agencies. I alsohave an engineering degree wherein it was mandatory for usto study engineeringdrawing and material science. What experience, if any, doyouhave serving onboards, commissions or task forces? Pleaseexplain. 14 months as Trustee onthe GoverningBoard for Dublin USD. 1 year on District OptimizationCommitteewhich made the recommendation for E5-JordanRanchschool for K-8. Served on Boundarycommittee and SafetyCommittee. Served on School SiteCouncil and LCAPcommittee for 3 years. 8.4.a Packet Pg. 628 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) Advocated for Measure H bond measureAdvocated for Level3 DeveloperFeesatStateAllocationBoard. What do youthink are themajorconcernsof Dublinresidents regarding the City's buildout? Disproportionategrowth is thesinglebiggestconcernofthe residents. I havelearned that many Dublin residentsare concernedabouttraffic congestion, overcrowding in schools, timelinessofschoolbuild-out, lack of open spaces/parksand qualityof life overall. Dublin is one of the fastestgrowingcities in California withits populationdoubling in the past decade. This has impacted the infrastructuresupporting the city, impactingquality of life forits residents and causingpeople to be disillusioned with growth. This isa bigger concern as managed growth is needed for Dublin to sustain itself. Dublin with its quality of life, schools and centrallocation withaccess to interstate 580/680, Dublin Bart, ACE train makes it anideal location for commuters to San Francisco, SiliconValleyand EastBaySatelliteworkareas. We cannotsustain this traffic withoutimprovingour transportinfrastructure. Theinterstate 580/680 traffic spills on to ourinner city roads especially Dublin Blvdduring peak timescreating additionalchokepoints. Thisin- turn impacts our school traffic commuteartificiallymaking our infrastructureinadequate to serve the residents. The traffic congestion and chokepoints needs to be evaluated and addressed before bumper-to-bumpertrafficbecomes thenorm. The secondbiggestconcern is lack ofretail choices for shopping and entertainment. The residents definitely wantmore restaurants, bars and coffeehouses, specialty shops, and mall department stores. Dublinalsoneeds a pedestrianfriendly downtown withallthe necessities within walking distance offeringexciting opportunities for shopping, diningand entertainment. The sprawlof concretestructures is reducing our heritagevalue as well. Our identity as Dublin is reflected in some of our historicbuildings and need to be preserved. We are the “NewAmericanBackyard” yet veryfew homes have a real backyard. We need to preserve openspace, incorporate moretreesintoour landscape, build bikepaths, pedestrian pathways, andtrails. We need to plant moretreesandpreserve our hills. Howdoyoufeelabout making a decision for the overall good of the community, but unpopular withsome neighbors? I feelproudthat I canmakesuch a decision. As someoneonce said, “an individual hasnotstartedlivinguntil he canriseabove the narrow confines of hisindividualconcerns to the broader concerns of all humanity”. Serving on theschool board, I have madesome decisions like supportingMeasureH fortheoverall goodofthe community butwere unpopular withfew people. On the Sorrento HOABoard, I havemade decisionslike fining homeowners for violations, placingliens, rejectingarchitectural application, approving rental restrictions etc. whichmay notbe in individualinterest but promote the overallgood of theHOA andthe homeowner. This stands trueinmy professional and personal life as well. Everyperson shouldhave a voiceand a 8.4.a Packet Pg. 629 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 630 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 631 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 632 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 633 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) number of cities’ General Plans. Asa staff, I have participated in discussions at the Design ReviewBoards, Planning Commissions, City Councilsandotherelectedand technical advisory bodies. Doyou have any experience inurban design, architecture or landscaping? If yes, please describeyour experience. I have extensiveexperience in designing streetsandsidewalks that promoteuse of alternate and sustainable modes of transportation. I have developedprojects, solutions and policies that helpedimprovecommunitylivability and enhancesafety for all. I have designed and implementedprojects that specifically improvedaccessibility and safetyforthe mostvulnerable population – our children, seniors and personswith disabilities. When it comes to landscaping, myexperience hasbeenlimited to landscaped roadway features such astraffic circlesand medianislandsthatcalm down trafficandbeautify streetscape. What experience, if any, doyouhave serving onboards, commissions or task forces? Pleaseexplain. In my26 years of diverse local governmentexperience, I have been activelyinvolved on variouscommittees, boards and ad- hoctaskforces. I have beenappointed to such bodies to serve as a contributingmember. I havealsocontributedas an assigned staff membertomanycommitteesandboards, responsible for working closelywith the Chairandboard members onvarioustransportation and publicworksrelated matters. Therange of entities/organizationsinclude HOA Boards, Boy’s Scout, School District, DowntownAssociations, commissions/committees at city/state governments as wellas Regional Transportation Planning Agencies. While serving on these boards and committees, I have contributed in a wide range of areas including variouspolicy matters, Revenue and GO Bond oversight, budget, development impactfees, user fees, transportation, street infrastructure projects, safety, formationand on-goingoperations of BusinessImprovement Districts (BIDs) and Community Benefit Districts (CBDs), etc. What do youthink are themajorconcernsof Dublinresidents regarding the City's buildout? Dublin is experiencing an unprecedentedgrowth. Whilemost residents are very pleased withthe plethora of shopping and dining opportunities, manyare concerned with “potential” oversupply of housingstock anditsnegative impacts oncity services, specifically over-crowding at schools. Residents are also concerned about increased traffic congestion and associated “quality of life” issues. Anotherconcernthat is not just Dublin specific but shared among allBay Areacities is dwindling supply of affordablehousing andits impact on many families that cannotaffordto liveinclose proximity to their work. While theCity is obligated tohonorpreviouslyissued developmentrights and vestedunits, weneed to rethink our policies and priorities, and carefullydecide on all future developmentrights. Inlight of the forecasted budget deficit, the City needs to consider a betterbalance between commercial/retailestablishments thatgeneratesales tax revenues and potentiallylimithousingunits that generate real 8.4.a Packet Pg. 634 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) estate taxes. As seen in many communities that are major regional draws, higher densities and improvedstreetscapethat encouragemore walking and bicycling are verycritical. Howdoyoufeelabout making a decision for the overall good of the community, but unpopular withsome neighbors? During my26 years of local governmentemployment, I had to makemanytough decisions oncity services, policies, user fees, budget, new development impacts, mitigations, etc. that were, routinely, controversial yet most appropriate weighing in all pros and cons. Whenmanagingcontentiousissues, I make sure that thosewhoare in minority or thosewho do notsupport a vision thatthe Cityleadership wants to pursue, aregiven a fair treatment and provided ample opportunities to sharetheir views. In my role as a local governmentexecutive, I made major programmatic, funding and policydecisions, thatwere not necessarilysupportedby all. Even in such cases, those in disagreement withthe decisions, were fully satisfied withthe open, fair andtransparent process and theway they were treated. I have longtrackrecordofmaking challenging decisions, mostly by consensus, and sometimes supporting a path that was unpopularwithsomeresidents, businesses or stakeholders, but beneficial tothe broadercommunity. What is themost importantcontribution youcanmakeas a member of the PlanningCommission? While a Planning Commissioner’s rolesand responsibilities requireonetoexcel at many things, themost important and valuable contribution I wouldmake is towardsbridging the gaps between differentparties. Conflict resolution and finding commongrounds take open communication, patience, tactand diplomacy. I considerdiversity of viewsand opinions as a strength, not anobstacle. When wetake on issues relatedto planning, zoning, new developments, impactfees, school overcrowding, etc., it is given that the developers, residents, businesses, other stakeholders andCity’s professional staff may not be in full agreement. My prior experiencemanaging such challengingsituations will be very helpful to the Planning Commission. Althoughdevelopers arealways welcome, striking a healthy balance between a development’s benefits, Dublin residents’ needsand City staff’s recommendations will be very important. I look forward to playing a keyroleinthisvery critical process and supporting the Mayorand theCity Council’s efforts towards moreattractive and prosperousDublin - The New AmericanBackyard! Application must be submitted by no later than Friday, November 18, 2016, at 5:00 p.m. If youselect "Submit," your applicationwill be sent electronicallyto the City Clerk's office. If you'd like to retain a copy of yourapplication, pleasechoose Submit andPrint." After you click this button, you will be shown apage withyour 8.4.a Packet Pg. 635 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 636 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 637 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 638 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 639 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 640 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 641 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) thegrowththathas occurred in recent years inDublin? investment in commercial and residential development. Dueto increased housing pricing, in particularly in San Francisco and Marincounties, residents are findinghome in Dublin dueto its balanceofgreat schools and housingaffordability. However, Dublin must grow responsibly. This includes investingfurther in the publictransportation areas and housing developments, amenities, public safetyand attracting new businesses. The lack of these resources could potentiallyresult in higher unemployment andcrimerates. Whatshouldthe City's position be regarding growth? TheCity of Dublinshould implement strategies that fosters growth and development while preserving the cities’ unique suburban, familycharacter. This includesresponsible planning where developmentshould and should nottakeplaceand where businesses canflourishwhilefamiliescanreside in proximity to theirdailydestinations. By all means, the City should protect our rural landscapes, air and waterquality, continuallydeveloprecreationareasandcreate attractions that will bringinvestments intothelocal economy. Amenities such as publicwalking and bikingtrails, and public transitwill save residentsmoney andhelp reduce air pollution. Whattype(s) of housing do weneed? TheCity of Dublin needsfairhousing whichpromotes the inclusion of diversecommunities andcombats discrimination and segregationaccording to race and income levels in our neighborhoods. Partnering with federalprogramsfromagencies such as the U.S. Department of Housing and Urban development, for example, can make a significant difference in the lives of many peoplewhoaspire to becomehomeowners in the CityofDublin, and ultimately, makeour citya more attractive place to live. What do youthink are themajorconcernsof Dublinresidents regarding future planning? A major concern forthe residents of Dublin are its schools, and in particularly, overcrowding dueto an increased population influxover previousyears. A higher number of students in a classroom perteachercanresultinless one-to-one interaction, and thus, decrease thequality of education for our children. Another issue is traffic. Themost harmfuleffect of increased traffic is itsimpact on thelocal communityasstatic cars producelargevolumes ofcarbon emissions, and ultimately, lowersthe air quality. And additionally, high levels oftraffic negatively affectthelocal economy as it discourages consumer spending when residentsare not enthusiastic to leave their homes to shop in localstores. What, if anything, should be done to enhancethe Downtown businessdistricts? Dublin’s Downtown BusinessDistrictshould be viewed as an economic development driverwhich will createnewjobs and appeal to youngprofessionals. Enhancing itsdesignand architecturalcharacteristics, creating a vibrant, walkabledistrict that will encourageincreased time residents spend shopping and dining, providing new, high-demandrestaurants and shops making it more attractive foryoung professionals to live, and 8.4.a Packet Pg. 642 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 643 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) EIVED 33I33O Sad,,.:)k; b`]61D 0, 1 , 2n' PLANNING COMMISSION Nneno AO AID APPLICATION NAME 1/f7i t /72 A DATE AI3 321 ADDRESS 7/d V1200D RC/ / #/ D11L/i/2,L// 0_9X_a- F PHONE#(CELL)(&(p / i- /" OME) WORK) E-MAIL tyrilae &iwiI emA_ ) 1. Why are youinterested in serving on the Planning C om •' sion? 11kcc1 avo1(r r/a - p / f/a) I aide 26.0'fr/ fa ( // ,/ / ii r / c , //Ill/1 ./..,I - iii/ /. ,./ / , I 14/e beP f a./k/t-' ,,, /aV.jie;// i,oleriA grzi,„. x.epw/x7(jLarc 2. What is your knowledge of arid.n Vilierea in a n ntizonin: ; 22.127 6? eei eci e ? , 'C' Z,/ 4r)-(1•‘-e : 4 " G g156 C/ a ri'&e° 2-J hi'6 il7iitoe' hc--c? toe' eti,6t r/i7 T waw i 1 d 7 r' i '' ; c °'fe/r 7 J,,_ a /r i /.//i Y All 40. -/ I/ I . IL '..tr/ e c2 I. - //., y3. Do you have any experience in u a T 'design, chite ture ; n scaping? If yes, please describe your experience. 11, AVAIMIElliffitIt A d/i NKr g I / r/ ) t /G ilL i I z' r a 4. What experience, if any, do you a e serving o I ar vcommissioiis or taskforces? Please explain. t' O99, 1/z"O/ Gi i/t, 4r r/1 7 (th&2;" G1 ,K, j LG 77, 1a.,c ' a. od v'jxio 2Ø' ., r- y - Al :i„4,,,, erit:1, io'A !_ / / ,_Ago ' ,/i. - AI. . /.. Aile At ° K - ()Ill ,'.- 0/01, 8.4.a Packet Pg. 644 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 5. What do you think arethe major concerns of Dublin residents regarding the City's buildout? a. Lt /ifb ed 7 -s( _ .o ife fir , i.Air i , Ai/i - ;1[b c/ 7i Aria i L .fir I, ' _ I a? 1 ' ' et/ i.e- 7/e %7K57 a7'-?y2' fit'2Ve r' Irl L II c, L'r9J s2-',/ i4 ('4) % ' 7:ff-r ' 74;2/14e-- i TG2 +'e (( . t 6. How do you feel about making a decision for the over: good of the yJ community, but unpopular with some neighbors? e. I i(, Le/ /,' 01 /'// Al ' re 6( /AG / _/ > ha /.ir ri & iI_ )//f, ,or _ "r Af 4r1_ Ad 40 '* / cam L.0 c 4/ ( 0 /149 ;''= 22./ t, 1 „ppie,74- 4 9 vY/ -iri P 7. What is the most important contribution you can make as a member of the Planning Commission? T le J .a ` o' //'AO-. /4 ' Z , i _. -- 1-C -/4 re' ll" A 'AP_ /-efo4w1. 1- mm-e-i-Lc d / yC' • i G/- G A/ /%L AffAf efS t A ere/' ' 7y r; i, k 7i. eAis`- it 'A ea-, ' l/r e //k . s. I i r a 5 lrrfSfi I (' i/ '' p/- e sy- i7 hay 4 - f(( 7V - SIGNATURE4QP1/M- .G;G OCCUPATION( 2/ 11/ '01:zoe Gl'i#// G prole1-61(e/19 i/iti ° 1, ,rs/k ' f Please return this completed form to: Caroline Soto, City lerk, 100 Civic Plaza, Dublin, CA 94568, or electronically tocaroline.soto(a dublin.ca.gov by no later than Friday, November 18, 2016 at 5:00 p.m. Postmarks will not be accepted. 8.4.a Packet Pg. 645 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 646 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 647 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 648 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 649 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 650 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 651 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 652 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) In this last project, we had to make changesrequestedby the planning/permitting processand westill hadvery successful project. Doyou have any experience inurban design, architecture or landscaping? If yes, please describeyour experience. Pleasesee the aboveanswer forthis question. What experience, if any, doyouhave serving onboards, commissions or task forces? Pleaseexplain. memberships with communityorganizations and/or businesses. Most recently I was a member ofDublin's Public Art Selection/Recommendation Committeeforthe EmeraldGreen Park's AquaticCenter. Before I moved intosenior management positions, andtheninto "startups", andhadmore free time, I served on thecurriculum committeewhenEvergreen CommunityCollage was expanding intothe Computer Science area, and I was on a number of advisory boards fortheDPMA DataProcessingManagement Association) now called the ICCP) Institute for Certification of ComputerProfessionals. I have been onthe BOD formy HOA forthe past 7 years, and I have been the BoardPresident forthe last 5 years. What do youthink are themajorconcernsof Dublinresidents regarding the City's buildout? Congestion, peak traffic loads, difficultygetting cross town, no apparent "down town". Noconsistent theme or appearance of thenewer commercial buildings. The seemgaudy and almost temporary Howdoyoufeelabout making a decision for the overall good of the community, but unpopular withsome neighbors? I have no problemdefendingmydecisions if they were arrived in a fair, transparent and logical way. Thishasbeen a factof life in mywork career formanyyears. What is themost importantcontribution youcanmakeas a member of the PlanningCommission? I thinkmyability to work objectively, in an open and rational waywith individuals and groups to reach mutuallyacceptable conclusionswould servethe community well. Application must be submitted by no later than Friday, November 18, 2016, at 5:00 p.m. If youselect "Submit," your applicationwill be sent electronicallyto the City 8.4.a Packet Pg. 653 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 654 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 655 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 656 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 657 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 658 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 659 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) knowledge of and experience inPlanning andZoning? editorial page editor, I covered or directed coverage of numerousdevelopments inthe SouthBay - fromoffice development tomixed-use SantanaRow to rebuilding downtown San Jose. I alsoworkedfor 7 years as a seniorvice president at theSiliconValley Leadership Group, which has 400-membercompanies, and a solidtrack publicpolicyrecord of involvement in high-densitydevelopmentalong publictransit corridorsandtacklingcritical transportation issuesfromstreet impacts to the BART extension. Several times in my career I also have writtenabout city General Plans. I would say that my knowledge and experience in planning andzoning is general in natureand a goodfoundation forbeing a community citizen voice on planningand zoning matters. Doyou have any experience inurban design, architecture or landscaping? If yes, please describeyour experience. I do not. What experience, if any, doyouhave serving onboards, commissions or task forces? Pleaseexplain. I have spent the pastfew years learningmoreaboutthe city throughparticipation in "Inside Dublin 2015" and as a member the city's 2014 CommercialDevelopmentTaskForce and it's 2014 Creative/BrandingCommittee. I'm an avidcyclistand have toured much of the city by bike so I know neighborhoods andretail spots beyond my homearea. What do youthink are themajorconcernsof Dublinresidents regarding the City's buildout? The most audibleconcerns revolvearound growth - residential andbigretail, trafficandschoolsimpact. I am amongthose whoalso are concerned that as Dublin nears build-outthat it be able to continuetoafford the costs of firstrate city services, whichmeansimprovedsales tax revenue. In particular, I think our residential growthandits impact on our limited east-and- west corridor and schoolscaughtresidents off guard. I realize schools are governed by anothergovernmentalentity, but to many residents thelast 10 years of development seems unplanned and unfocused. Regardless, it's nowtime to look forward. I wouldlike to encourage moredialoguewiththe city and residentsabout the planning/zoningissueswefaceand help developevenbetter transparency about the development process. I would be happy to help with that. And if selected for a seat onthe Commission I would generallywork for compromise and push for out-of-the-box, 21st century solutions. The othermajor concern I've heardrepeatedly is the factthat Dublindoes not have a walkable/cyclabledowntown. Tomany, this isa quality of life issue. I understand howthis happened andthe property owner roadblocks. I wouldrelish the opportunity topush this further down the road. 8.4.a Packet Pg. 660 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 661 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 662 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 663 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 664 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 665 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) RECEIVED SENIORCENTER ADVISORY COMMITTEE NOV 1 8 2016 APPLICATION CITY OF DUBLIN CxTY MANAGERS OFFICE 1 NAME t J) q V DATE 1 2 2 0 ) ADDRESS 3 07 G. x, h,- h \Afa 1(-\PL- o 6 U •L 0 - C 4 b PHONE# (CELL), cq_6 7 61 ,9))+11-TOME) 76 - ) 7,8 s (WORK) E-MAIL 3,01j E g 3 ) ) an cj; C c+ )13 1. Why are you interested in serving on theSenior Center Advisory Committee? j— ivy-nh-v/ 6' 3 , 64 rY1 p) fr.1 O`f 1 1001,1 )1 t 0 I s It) P C---1 vki q,, 1- 4-0 S 1'0Y -.TAV6M, 4-hC 14c VI' 4 ' L, 2. In what organizations are you currently a member? Please list. t cx.zok. E_`4 P 2 O an c1 1)1-'"n j U a ti et C tit r' c1. ' 14n J h t w er1(. ) e S h-e(2) ).A31, Ltt ee k ti aik Yl Lo T u3 ct a - 1,1 v 1U VA et c 041 en 14411,1 3. What is your impression of the programs and services offered for seniors ct fJ- yei t( through the Dublin Senior Center? t ke k am -1 a Set aI (am) o.- fever c-4Y w a-r4 a co % p A- U 1 4\111 Cw S cr ",v aq Giv d J'L»ici.r ` 1.4. Have you or a family member participated in the programs, services or events offered at the Dublin Senior Center? QnJo e kc, f ko POqYcY 'VJ e Sr er th o\ )\ o I: c b 1 v -+r) y\ p Po ry-,u c h. 8.4.a Packet Pg. 666 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 5. Are there additional programs and services that should be offered through the Dublin Senior Center? Please describe. 0 AL.% g a-n Ce 'hjnkr Liu D c' 1u , i0t kr?v c4 U r)-6(26,7y, (2.4,1 off eti2_nl bud o f r' C L u ,ern L 1 i7e on,Nri P e pq -ye ./ 2-/ evyfr? 16 ) ) z/y) 6. What do you feel are some of themostpressing issues facing senior adults in Dublin? I Y ett fro tint :1-- 1 0)1 r7 K/' 1-6( S SAP Cti V im rr0-h vof i'o i , 9 J c n )' v r.-e e C4 ar)no h ' v r Ael 7. What is the most important contribution you can make as a member of the Senior Center Advisory Committee? LA.)01- V___Co 11V)j tZ1 e ci tic_4a f--(P 4hr0Qq nj Lt) A H 2..0Y7j6 v p SIGNATURE ti° OCCUPATION c 11,0-1/' - Please return this completed form to: Caroline Soto, City Clerk, 100 Civic Plaza, Dublin, CA 94568, or electronically to caroline.soto(a dublin.ca.gov by no later than Friday, November 18, 2016 at 5:00 p.m. Postmarks will not be accepted. 8.4.a Packet Pg. 667 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) CEIVED SENIOR CENTER ADVISORY COMMITTEE APPLICATION NOV 18 2016 CITY OF DUBLIN CITY MANAGER'S OFFICE NAME Connie F. Mack DATE Nov 18, 2016 ADDRESS 3115Finnian Way #238 Dublin, CA 94568 PHONE#(CELL) (925) 997-3692 (HOME) (925) 829-2457 (WORK) E-MAIL Foxelad@comcast.net 1. Why areyou interested in serving on the Senior Center Advisory Committee? I am at TheSenior Center atleast 1 day a week, and I think I may have a view which might be helpful to The Senior Center. What goes on at TheSenior Center is important to me, and if I can do something to help- I would love to do it. 2. In what organizations are you currently a member? Please list. 1. The Wheels Accessibility Committee 2. The DublinSan Ramon Women's Club 3. Alpha Kappa AlphaSorority, Inc. 3. What is your impression of the programs and services offered for seniors through the Dublin Senior Center? I think the programs and services offered for senios at TheDublin SeniorCenter are great. However - they shouldalways be reviewed to see if they can be improved. 4. Haveyou or a family member participated in the programs, services or events offered at the Dublin Senior Center? Yes - my Sisters have purchased lunches at The Senior Center. I participate in The Veterans' Program, The Lunch Program, The Info Fair, and other Programs as needed 8.4.a Packet Pg. 668 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) r• 5. Are there additional programs and services that should be offered through the Dublin Senior Center? Please describe. I think The Dublin SeniorCentercovers most of the Programs I think should be offered. 6. What do you feel are some of the most pressing issues facing senior adults in Dublin? I feelone of the main issues facing senior adults in Dublin is transportation. I am on The Wheels Accessibility Committee, and we are aware of the issues - but money is a problem. Seniors cannot afford Para Transit, and The Wheels Bus system is limiting. 7. What is themost important contribution you can make as a member of the Senior Center Advisory Committee? I feel I can provide input because I talk to other Seniors and share their thoughts. SIGNATURE Ai OCCUPATION Please return this completed form to: Caroline Soto, City Clerk, 100 Civic Plaza, Dublin, CA 94568, or electronically to caroline.soto(;dublin.ca.gov by no later than Friday, November 18, 2016 at 5:00 p.m. Postmarks will not be accepted. 8.4.a Packet Pg. 669 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) RECEIVED SENIOR CENTER ADVISORY COMMITTEE NOV 17 2016 APPLICATION CITY OF DUBLIN CITY MANAGER'S OFFICE 1 1 / NAME 1- i c_L 4-4._//1/ DATE 7 ///lam ADDRESS 7 3 t 5 - 4 t",1/2/G/)c'1U/) C L L(. 67 /1 9 ys PHONE# (CELL) yo)Z-v</S(HOME) WORK) Y>i y - -)Z--e/c,i5 1 E-MAIL f71 / // 1- < 7`i-? Cn /27 1. Why are you interestedin serving on the Senior Center Advisory Committee? c. /1/! //e,L i jz r-7/2. V) %c.5 /< 7kr. 77</;'Z //V L--//Z ,%3/7 l/C; 2. In what organizations are you currently a member? Please list. 3. What is your impression of the programs and services offered for seniors through the Dublin Senior Center? 4Y `()6-,,(7 2,5 1/7- CJ 2C)L /v-_), 4. Haveyou or a family member participated in the programs, services or events offered atthe Dublin Senior Center? 47 2/ 2 L 2J<-', Z/-.<5 j. L! 4 ,1/:ce7 17 ) iS //1j «, i(Jc 7,-J/Le 8.4.a Packet Pg. 670 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 5. Are there additional programs and services that should be offered through the Dublin Senior Center? Please describe. A/ 2/z- J - 7i1z,-/. 6. What do you feel are some of themost pressing issues facingsenioradults in Dublin? 4'(-: ;/6/ 7 /I/-?c L/c> /411/6 r1 f1,z.I rz z 7. What is the most important contribution you can make as a member of the Senior Center Advisory Committee? c O A J SIGNATURE C // L OCCUPATION( c` 7 Please return this completed form to: Caroline Soto, City Clerk, 100 Civic Plaza, Dublin, CA 94568, or electronically to caroline.soto(a dublin.ca.gov by no later than Friday, November 18, 2016 at 5:00 p.m. Postmarks will not be accepted. 8.4.a Packet Pg. 671 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) RECEIVED SENIOR CENTER ADVISORYCOMMITTEE NOV 17 ?r', APPLICATION CITY OF ousiIN CITY MANAGER'S OFFICE NAME *A,1 Le 0 41-5-47y lh DATE //j/ ADDRESS 73 63 K'2.Uo2D t C GSL/J J/ C14 5/ /3 PHONE#(CELL) /53 d)2 Q 0,q,4(HOME) WORK) i 4m L% E-MAIL mL A44- v A- 'rr /VL=7 1. Why are you interestedin serving on the Senior Center Advisory Committee? Cjif•T e;'-l/G=O /NTI/C- CDh2n2&X.rf 2. In what organizations are you currently a member? Please list. tr°247 49 --T'foz_---Air d F. A e-k41 mds`9 C e.nF C'J1A-,q r 7)1 /'=d/q 2/- ii OM L-,1v e N G 0,7--'f/c u L 3. What is your impression of the programs and services offered for seniors through the Dublin Senior Center? 3,0D -vd L f 4 7- fgo DL=sK irC(L fU 4. Have you or a family member participatedin the programs, services or events offered at the Dublin Senior Center? 741/ I(2511)4/(1' /sue Kt/v A-55 4' /4 t i4 i=f- E- 1ff'A/ O N OA iv t vG 8.4.a Packet Pg. 672 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 5. Are there additional programs and services that should be offered through the Dublin Senior Center? Please describe. ex,=1. l=G'h /Ca/ L-,- O9loo ), ( 1415 Si t a 6. What do youfeel are some of the most pressing issues facingsenioradults in Dublin? to Jay E L / /N PbA r 14 rcr " 7. What is the most important contribution you can make as a member of the SeniorCenter Advisory Committee? i*9-U I 0 i/v /4F1- /)(N& I`® rI)1'1'if T 1A) y fX4 =IJ /-7/#4-r fi T ?` f 4r o4 c O Z' Groin 4/voTtfG /& J1 Y f645-v c= tiL w L-z7.4. 4 s SIGNATURE 111}17-4. OCCUPATION k-,62ei Please return this completed form to: Caroline Soto, CityClerk, 100 Civic Plaza, Dublin, CA 94568, or electronically to caroline.soto(u dublin.ca.gov by no later than Friday, November 18, 2016 at 5:00 p.m. Postmarks will not be accepted. 8.4.a Packet Pg. 673 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 674 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) and pitch in. What do youthink are themajor concerns/challengesof Dublinresidents regardinghuman servicesprograms? Please describe. I believe main challengesfacing the city are 1. Rapid home developmentexpansion 2. Not enoughelder carerelated programs that are affordable. 3. Parking issuesatmajorplaces such asPersimmon Placeand BARTstation. 4. Needfor a high school in East Dublin. 5. More creative ways of tacking increasingnumber of burglaries in Dublinneighborhoods. Briefly summarizeyour participation incivic or community activities/groups. Pleaseseeabove. Also please read my motivations and inspirational blogs on LinkedIn. Most of my blogs are trending on LInkedInand bringing aboutpositivechanges in many peoples lives. LinkedIn Profile: https://www.linkedin.com/in/jai- sharma-2152602 Also I submitted my volunteer application to Dublin PDon11/29 andhavegreatdesire to volunteer in neighborcanvassing and other policeactivities. I am awaiting a response back from SargentSchneider. Howdoyoufeelabout making a decision for the overall good of the communitythat may be unpopular with neighbors, residents or organizations? I believeeveryone's voicemust beheardanda collective decision made keeping thatinmindwillnever be unpopular. I am a public speaker and I believe about explaining in details and keeping all factson thetable. If I dontbelieve inany initiative, I will not sign up for speaking about it. IfI am passionate about a cause (Like supporting elderlywith memory lossrelated symptoms) then I will go out of my waytoMAKE it happen. What is themost importantcontribution youcanmakeas a member of the Human ServicesCommission? Actively work withother Commission members, collaborate with community, and keeping themabreast of itemsbeing discussed. I will make sure webring itemsfromthe community that are most closeto the community soothersfeelpart of the system. What experience do youhave in seeking grants or reviewing grantapplications? Extensive experience in corporateworldwhere I havesought and managed budgets in millions of dollars. I havealso sat in executive meetingsapproving budgets for initiativesandnever shy away fromasking toughquestions to ensureprogram success. Application must be submitted by no later thanWednesday, November 30, 2016, at 5:00 p.m. If youselect, "Submit," your application will be sent electronically to the City Clerk's office. If you'd like to retain a copy of yourapplication, pleasechoose Submit andPrint." After you click this button, you will be shown apage withyour informationprovided. Please choose "Print" fromyour file navigation andthen select "Continue." 8.4.a Packet Pg. 675 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 676 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 677 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) Dublin? What knowledge do youhave of the programsoffered through theParks & CommunityServices Department? Haveyou or a family member participated in a programsponsored by the Department? I don't have indepth knowledge ofmany programs, however, with a googlesearch, I did findtheParks and Community Serviceswebsite. The only events that myanyone in my house hold have attended are events in EmeraldGlen Park. Arethereadditional park facilities and recreationprograms needed by the community? Please describe. I think the community do need additionalpark facilities and recreationprograms as wellasculturalevents as Dublin's populationshave grown. Eventsshould reflect it's community demographic. Howdoyoufeelabout userfees for recreation programsand park/facility reservations? I think there should bea minimal userfeefor recreation programsand park/facility reservations asthosewhouse it shouldhelppay forthe costsofmaintainingsuchprograms. Moreover, when peoplepay for things, theytend to appreciate it more. Howdoyoufeelabout making a decision for the overall good of the community but unpopular with neighbors, residents or organizations? I don't have a problem with makingdecisionsthat maybe unpopular with residents or organizations. What is themost importantcontribution youcanmakeas a member of the Parks & CommunityServices Commission? I will contribute ideas andcanoverseeas well as do research. Application must be submitted by no later thanWednesday, November 30, 2016, at 5:00 p.m. If youselect "Submit," your applicationwill be sent electronicallyto the City 8.4.a Packet Pg. 678 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 679 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 680 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) youhave of the City- owned community facilities in Dublin, such astheDublinSenior Center, Shannon Community Center or DublinSwimCenter? Haveyou or afamily memberrented facilities with the City of Dublin? Services Commissionbylaws and rules ofprocedure document as well as theParksand CommunityServicesStrategic Plan 2008-2018. I know thatthe City of Dublin hasover 18 parks, sportsfield, and open spaceareasforhiking/biking.I know that Dublin is oneof the topfive fastest growing communities in California andhas developed a robust ten yearvision forparks and communityservices. I know thatDublin manages the operationofthe DublinCivic Center, Dublin HeritageCenter, library community room, seniorcenter, swim center, and Emerald GlenActivitycenter among others. We have rented the seniorcenter in thepastfor a work relatedevent. Whatknowledgedo youhave of the programsoffered through theParks & CommunityServices Department? Haveyou or a family member participated in a programsponsored by the Department? I am familiar with many of the programsofferedthrough the Parks and Community Services Department. I know thecity has adult programs, youth programs, olderadult programswhich encompass sports, arts, dance, camps, martial arts, cooking, etc. Theactivity guide list each program available.My children have participated in danceclasses, fun runs, soccerclinics, rec league soccer, little league, junior warriors basketball, swimmingprograms and others that Arethereadditional park facilities and recreationprograms needed by the community? Please describe. I know thatthe City of Dublinhasrobust facilities, parks, and recreationalprograms to providenumerousopportunities forour kids. I would like to seethe expansion of meaningful after schooland summerprograms to keep kids occupied, focused and out of trouble. I know there are existing afterschool recreationalprogramswhichpromotepositiveyouth development but thereare alwaysopportunities for expansion. ResidentsofDublinwho participate in off-seasonindoorsoccer have totravel to Livermore or San Ramontoplayindoor soccer. I believe it is worth exploring the feasibility of anindoor soccer/sports complex. Howdoyoufeelabout userfees for recreation programsand park/facility reservations? As someonewho has paid a lot of feesover the years for youth programs, I understand thattheyare a necessary way of helping to fund the programs. I feel fee waivers might be appropriate inlimited situations where someone has a demonstrated similartothe youth fee assistanceprogram offered by the city of Dublin. Howdoyoufeelabout making a decision for the overall good of the community but unpopular with neighbors, residents or organizations? I have served onnon-profit board of directors forover 15 years. I havealso served in the collectivebargaining process formanyyears. I understand that it is very important to make decisionsforthegoodofthe order and that sometimes those decisionsare unpopular and difficult to make. I believe it is importanttogather allof thefacts, listen to the pro's and con's of theissue, and make thebest decisionsyoucan makewith the information youhave. 8.4.a Packet Pg. 681 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 682 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 683 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) Community Center or DublinSwimCenter? Haveyou or afamily memberrented facilities with the City of Dublin? weekends. My kidspracticeBasketballregularly at the Fallon Sportspark, so grateful forthis complex so close to ourhome. We alsolove the Fallon BMX track and are anxiouslywaiting for the Water Park at Emerald Glen Grand Opening. Fallon Schoolrents Shannon Community Center for theirschool dances, I had the pleasure of decorating this facility forFallon 8th Grade Dancelastyear. Whatknowledgedo youhave of the programsoffered through theParks & CommunityServices Department? Haveyou or a family member participated in a programsponsored by the Department? Dublin Parks & Community Service Department offers incredible and diverseactivities forall ages. From facility rental to recreational, sports, arts, fitnessand cultural classes. My childrenand I have bothenjoyedprograms thoroughDublin RecGuide: gymnastics, cooking, dance etc. My husband has been coachingbothWarriorBoy & Girl Teams sincelast 4 years. We have alsoparticipated in Dublin UnitedSoccer League and Dublin Little League Baseball. As family we love attendingSplatter. Arethereadditional park facilities and recreationprograms needed by the community? Please describe. I would personally lovetoseemoreGolf classesoffered by Dublin Recas they get bookedreally fast. It would also be nice to have morein-doorbasketballcourtsavailable forteams to practice, each team is given halfcourt to practice and sometimeyoucan have basketballflying everywhere. Howdoyoufeelabout userfees for recreation programsand park/facility reservations? I feeltheuser fees for recreationprograms and park/facility reservations are just right, compared to thehighfee wepay for private recreation programs. Howdoyoufeelabout making a decision for the overall good of the community but unpopular with neighbors, residents or organizations? Dublin is a fast growing city and I understandwith growthcome many challenges. Keeping inmind ourdiversepopular, I am sure at the City level we willneedtomakesometough decisions. If these decisions are sincere for the city of Dublin and means overallgoodofthe community, I will be happyto makethem. What is themost importantcontribution youcanmakeas a member of the Parks & CommunityServices Commission? I am a hard-worker, love working with people and mystrong believe thatany successfulcommunityengagement occurs throughtransparency, conversation and collaboration will bea great asset forthe Parks & CommunityServicesCommission. 8.4.a Packet Pg. 684 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 685 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 686 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) Center, Shannon Community Center or DublinSwimCenter? Haveyou or afamily memberrented facilities with the City of Dublin? Whatknowledgedo youhave of the programsoffered through theParks & CommunityServices Department? Haveyou or a family member participated in a programsponsored by the Department? I am fairlyeducated on programs offered throughParks and CommunityServices Dept. Arethereadditional park facilities and recreationprograms needed by the community? Please describe. I believe at this point wehave plentyoffacilities and in order to maximizetax payerdollars, moreeffortneeds to be putin maintaining and upkeep of existingfacilities and we needto adda bit moretothe marketing budget so that each and everyone in Dublin is aware of the facilities. Howdoyoufeelabout userfees for recreation programsand park/facility reservations? Reasonable feesare alwayswelcome and I recently paid 6 dollars for Shadow Cliff and $5 forDel Vallerecreationalarea and think it is veryreasonable. Its nota chargeperpersonand folks understand a smallamount of fee isthe need of the hour. Howdoyoufeelabout making a decision for the overall good of the community but unpopular with neighbors, residents or organizations? I believeeveryone's voicemust beheardanda collective decisionmade keeping that inmindwill never be unpopular. I ama public speaker and I believeabout explaining in details and keeping all factson thetable. If I dontbelieve inany initiative, I will not sign up for speaking about it. IfI am passionate about a cause (Like supporting elderlywith memory lossrelated symptoms) then I will go out of my waytoMAKE it happen. What is themost importantcontribution youcanmakeas a member of the Parks & CommunityServices Commission? 1. EnsureCommunityawareness 2. Reaching out to captains of individual neighborhoods, 3. Organize few events forpublic through out theyear and choose the events baseduponthe season. 4. Solicitingvolunteersespecially kids to helpout in community relatedactivities. 8.4.a Packet Pg. 687 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 688 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 689 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) Dublin? What knowledge do youhave of the programsoffered through theParks & CommunityServices Department? Haveyou or a family member participated in a programsponsored by the Department? I see what is offeredthrough the Recreation Guide: also see response above. Arethereadditional park facilities and recreationprograms needed by the community? Please describe. I would like toseemore arts-focused after school opportunities for residents. There arequite a few private, academically focused after-school programs, however, I believetheir are childreninour community who wouldbenefittremendously from a more art-focused program. It would be nice to bring ina community arts facility to provide residents programming in the arts, includingdramaanddance. Howdoyoufeelabout userfees for recreation programsand park/facility reservations? I thinkfeesare a necessary evil; however, we could explore ways to keep them to a minimum - perhaps subsidized by the City. Howdoyoufeelabout making a decision for the overall good of the community but unpopular with neighbors, residents or organizations? I wouldmake decisions for Dublin citizens based onthefacts and information beforeme, regardless of popularity. What is themost importantcontribution youcanmakeas a member of the Parks & CommunityServices Commission? I enjoy working with others to accomplish tasks. I am an attorneybyprofession and can bring my analytical skills to the table. Most important, however, is my loveand appreciation of thearts and outdoorspaces. Application must be submitted by no later thanWednesday, November 30, 2016, at 5:00 p.m. If youselect "Submit," your applicationwill be sent electronicallyto the City 8.4.a Packet Pg. 690 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) 8.4.a Packet Pg. 691 At t a c h m e n t : 1 . C o m m i s s i o n A p p l i c a t i o n s ( 1 2 5 0 : C o m m i s s i o n C o m m i t t e e A p p o i n t m e n t s ) Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: December 20, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Appointment of Delegate to Attend the National League of Cities Congressional City Conference and Designation of Voting Delegate for the 2017 National League of Cities Annual Conference Prepared by: Caroline P. Soto, City Clerk/Records Manager EXECUTIVE SUMMARY: The City Council will consider appointing one of its members as a delegate, and one as an alternate, to attend the National League of Cities (NLC) Congressional City Conference in March 2017, and appointing a voting delegate, and an alternate, to attend and vote, on the City's behalf, at the City Summit in November of 2017. STAFF RECOMMENDATION: Review and discuss appointing one of its members as a delegate, and one as an alternate, to attend the National League of Cities (NLC) Congressional City Conference in March 2017, and appoint a voting delegate, and an alternate, to attend and vote on the City's behalf at the City Summit in November of 2017. FINANCIAL IMPACT: Sufficient funds have been allocated for attendance at both the March and November 2017 conferences. DESCRIPTION: The NLC is an organization through which city officials work together on a national level to further their common interests and the interests of their citizens. The NLC Congressional City Conference, to be held in Washington, D.C, from March 11-15, 2017, provides local elected officials and municipal staff a myriad of opportunities to learn about federal issues important to America's cities and towns, to lobby Congress on those priorities, and to be part of a clear and unified voice. The program includes general sessions featuring national leaders, members of the Administration and Congress, workshops and pre-conference leadership seminars. 8.5 Packet Pg. 692 Page 2 of 2 The NLC City Summit is scheduled to be held November 15 -18, 2017, in Charlotte, North Carolina. During this conference, the annual business meeting is held, at which each member city is afforded the opportunity to shape the NLC's federal advocacy agenda for the upcoming year by casting a vote on preferred policy recommendations. In order for the City of Dublin to participate in this meeting, the City Council will need to appoint a voting delegate, and an alternate, to attend and vote on the City's behalf at the Summit. Once City Councilmembers have been appointed to attend one or both of the conferences, notification of voting delegate and alternate will be forwarded to the NL C. Last year, the City Council appointed Vm. Gupta as its delegate, and Cm. Wehrenberg as its alternate, to attend the National League of Cities (NLC) Congressional City Conference in March 2016, and appointed Cm. Wehrenberg as the voting delegate, and Cm. Biddle as the alternate, to attend and vote on the City's behalf at the NLC Annual Conference in November of 2016. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None required. ATTACHMENTS: None. 8.5 Packet Pg. 693 1692 None. Page 1 8.5.a Packet Pg. 694 At t a c h m e n t : N o n e . ( 1 2 3 8 : N L C A p p o i n t m e n t s )