HomeMy WebLinkAbout7.1 New Registration Mgmt Software C�,�O�'t����
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� � f STAFF REPORT
�'�' `�`r SENIOR CENTER ADVISORY COMMITTEE
DATE: November 3, 2016
TO: Honorable Chair and Committee Members
FROM: Rich Jochner,Recreation Supervisor
SUBJECT: New Registration Management Software
EXECUTIVE SUMMARY:
The Advisory Committee will receive a report on the new registration management software. :
FINANCIAL IMPACT:
None.
RECOMMENDATION:
Receive the Report.
DESCRIPTION:
The City of Dublin Parks and Communiry Services Department currently uses recreation management '
software to register customers for classes, activities, events, memberships, and leagues, and to book faciliry
rental reservations. The software currently being used is called CLASS, a product of The Active Network,
Ltd. The Active Network provided notification to its customers that the CLASS product is being phased out,
with technical support ending on November 30, 2017. As a result, Staff has been researching replacement
recreation management software.
Staff worked with Client First, a software consulting firm, to conduct a needs assessment, prepare a Request
for Proposals, determine feature /function requirements, review and rate vendor demonstrations, and select a
vendor that best accommodated the software needs of the Department and the City as a whole. The software
selected was Vermont System's (VSI) RecTrac (and related products WebTrac, etc.).
Staff is currently in the process of receiving system training and working on system implementation for an
anticipated go-live date of January 3, 2017. System implementation includes an outreach plan to notify and
prepare existing customers and the community-at-large for the new software in advance of the go-live date. ;
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
ITEM NO: 7.1
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