HomeMy WebLinkAboutReso 154-16 Smartwave Technologies RESOLUTION NO. 154 — 16
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
***********
APPROVING AN AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH
SMARTWAVE TECHNOLOGIES, LLC
WHEREAS, On January 19, 2016, the City entered into an Agreement with SmartWave
Technologies, LLC (hereinafter referred to as "Contractor") to assist with the design and
installation of a no-fee public access Wi-Fi system within a portion of the City's Downtown area;
and
WHEREAS, the City and the Contractor wish to extend the term of Agreement to
December 31, 2016; and
WHEREAS, the City agrees to increase the Consultant compensation from the original
not to exceed amount of $71,294 to a not to exceed amount of $81,947 for services
performed, plus a contingency amount of $7,752; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Amendment to the Consulting Services Agreement with SmartWave
Technologies, LLC to perform the design and installation of a Wi-Fi system as attached hereto
as Exhibit A to the Resolution.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
amendment to the Agreement, to approve the use of the contingency amount of $7,752 as
necessary and make minor modifications to the Agreement, including time extensions (if
needed), in order to carry out the intent of the Resolution.
PASSED, APPROVED AND ADOPTED this 20th day of September 2016 by the following
vote:
AYES: Councilmembers Biddle, Gupta, Wehrenberg and Mayor Haubert
NOES:
ABSENT: Councilmember Hart
ABSTAIN:
'4:j May
ATTEST:
OtA/P'Z' h
City Clerk
Reso No. 154-16, Adopted 9/20/2016, Item No. 4.6 Page 1 of 1
FIRST AMENDMENT TO
CONSULTING SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND SMARTWAVE TECHNOLOGIES, LLC
WHEREAS, on January 19, 2016, the City of Dublin ("CITY') and SmartWave
Technologies,LLC("Consultant')entered into a Consulting Services Agreement (°Agreemenr);
and
WHEREAS, the City and Consultant mutually desire to extend the Term of Services until
December 31,2016;and
WHEREAS, the City and Consultant also mutually desire to increase Compensation to a
sum not to exceed eighty nine thousand six hundred ninety nine dollars and forty six cents
($89,699.46), which is an increase of eighteen thousand four hundred four dollars and forty six
cents ($18,404.46)from the initial Agreement dated January 19,2016.
WHEREAS,the increase in Compensation is related to a change in scope related to the
placement of an antenna from the Public Safety Complex to another location in the Downtown
area.
NOW, THEREFORE, for good and valuable consideration, the sufficiency of which is
hereby acknowledged,the Agreement is amended as follows:
1) Section 1.1 Term of Services shall be rescinded in its entirety and replaced with the
following:
1.1 Term cf Services. The term of this Agreement shall begin on the date first
noted above and shall end on December 31,2016.the date of completion
specified in Exhibit A,and Consultant shall complete the work described in
Exhibit A prior to that date,unless the term of the Agreement is otherwise
terminated or extended,as provided for in Section 8, The time provided to
Consultant to complete the services required by this Agreement shall not affect
the City's right to terminate the Agreement,as provided for in Section 8.
2) Section 2 Compensation shall be rescinded in its entirety and replaced with the
following:
2. CQMpgN$ATIQN. City hereby agrees to pay Consultant a sum not to exceed
eighty nine thousand six hundred ninety nine dollars and forty six cents($89,699.46),
notwithstanding any contrary indications that may be contained in Consultant's proposal,for
services to be performed and reimbursable costs incurred under this Agreement In the event of
a conflict between this Agreement and Consultant's proposal,attached as Exhibit A, regarding
the amount of compensation,the Agreement with prevail. City shall pay Consultant for services
rendered pursuant top this Agreement at the time and in the manner set forth therein, They
payments specified below shall be the only payments from City to Consultant for services
rendered pursuant to this Agreement.Consultant shall submit all invoices to City in the manner
specified herein. Except as specifically authorized by City,Consultant shall not bill City for
duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to
Consultant under this Agreement is based upon Consultant's estimated costs of providing the
services required hereunder including salaries and benefits of employees and subconsultants of
Consultant!Consequently,the parties further agree that compensation hereunder,including
salaries and benefits of employees and subcontractors of Consultant Consequently,the parties
further agree that compensation hereunder is intended to include the costs of contribution to any
pension and/or annuities to which Consultant and its employees,agents,and subcontractors
may be eligible. City therefore has no responsibility for such contrIbutions beyond compensation
required under this Agreement.
3) Except to the extent inconsistent with this First Amendment,City and Consultant ratify
and confirm all of the terms and conditions of the Agreement.
4) All requisite insurance policies to be maintained by the Consultant pursuant to the
Agreement,as may have been amended from time to time,shall include coverage for the
amended term,as described above.
5) The individuals executing this Amendment and the instruments referenced in it on behalf
of Consultant each represent and warrant that they have the legal power, right and actual
authority to bind Consultant to the terms and conditions of this Amendment.
CITY OF DUBLIN CONSULTANT
Christopher L Foss, City Manager Al Brown, Presi 9 nt
Attest:
Caroline P.Soto,City Clerk
Approved as to Form:
John Bakker.City Attorney
ATTACHMENT A TO EXHIBIT A
Project:Dublin WWI-Phase 1
Tim Eisler
City of Dublin Smart WAVE Technologies
100 Civic Plaza En..hling the w..a.,,..o.•...,<,,,,,n.
Dublin,CA 94568
tim.eisler(a dublin.ca.00v
***ALL PRICES ARE GOOD FOR 30 DAYS FROM DATE OF QUOTE***
MATERIAL/EQUIPMENT DESCRIPTION MANF.PART# QUANTITY UNIT PRICE_
Materials/Equipment
Virtual SmartZone 3.0 or newer software virtual appliance, 1 Instance,includes 1 AP license L09-VSCG-WW00 1 ea $697.00
AP management license for SZ-100/vSZ 3.X,1 Ruckus AP access point L09-0001-SG00 22 ea $65.00
ZoneFlex T300,omni,outdoor access point,802.11ac 2x2:2 Internal BeamFlex+,dual band 901-T300-xx01 21 ea
concurrent,one ethernet port,PoE input,includes mounting bracket and one year warranty. $907.00
ZoneFlex T301n,30x30 deg,Outdoor 802.11ac 2x2:2,narrow beam,dual band concurrent 901-T301-xx61 1 ea
access point,one ethernet port,PoE input $1,047.00
P300,single unit,outdoor 802.11ac 2X2:2 bridge,5 GHz internal antenna,optional antenna 901-P300-XX01 11 ea
support,one ethernet port.PoE input,includes mounting brackets and one year warranty. $837.00
One 5GHz directional antenna,dual-polarized 12.5dBi gain and 120 degrees 3dBm beam
width,including one dual plane adjustable wall/pole mounting kit and two 1m RF cables with 911-1212-DP01 2 ea
N-Type connectors. $280.00
One high gain directional antenna,dual-polarized 21dBi gain and 10degrees 3dBm beam 911-2101-DP01 2 ea
width,including one dual plane adjustable wall/pole $210.00
Photocell Adpater with 1 PoE 48VDC RJ45 End-5 Ft SWPHTCL5-1 POE 15 ea $238.00
Photocell Adpater,120V,15-ft,stripped ends SWPHTCL15-120V 7 ea $69.00
Outdoor PoE Switch,3 Port 100/1000Mbps,802.3at 30W PDS-102GO/AC/M 7 ea $399.00
Mounting Brackets for Outdoor Units PD-OUT/MBK/G 7 ea $42.00
4+1 Outdoor Switch,60W per port,Managed PoE,AC Input PDS-104GO 1 ea $874.00
Mounting Brackets for PDS-104G0 PD-OUT/MBK/S 1 ea $39.00
CAT6 Cabling Materials for wiring BSUs and Fiber Gateways SWCAT5E0D 4 ea $122.00
POE Surge Protection 100/1000Mbps SWCMJPOE8A 4 ea $54.00
Radio Mounting Hardware-Pole Mounts-22 Mesh,7 CPEs,4 BSU SWMNTPL 31 ea $84.00
Base Station mounting hardware-SLED-Downtown SWSLED 1 ea $313.00
Shipping,grounding,weatherproofing,misc and consumable items SWMISC 1 ea $1,250.00
Crane Rental for Sign Installation CRANE 1 ea $1,250.00
Manufacturer Support
Partner WatchDog Support-vSZ-RTU,1 YR S02-VSCG-1 L00 1 ea $200.00
Partner WatchDog Support Per SZ/vSZ AP,1 YR S02-0001-1 LSG 22 ea $30.00
PRICING
Materials/Equip $47,442.00
Professional Svcs $30,080.00
Tax(9.5%) $4,425.29
GRAND TOTAL $81,947.29
Pricing Notes:
1. Sales Taxes are induded. SmartWave will pay any and all applicable sales tax.
2. Payment Terms are Net-30 receipt of an invoice. Invoices will be provided monthly.
3. SmartWave will retain ownership of the equipment until payment is made in full.
4. Price provided is for the Phase 1 coverage area only.
5. Price assumes use of network switches at City Hall.
6. Price assumes radios and outdoor switches can be mounted on poles selected,and all poles are powered via POE.
7. Price assumes mesh radio mounted on a street light can be powered via a photocell adapter.
8. Price is subject to change upon completion of a field survey.
9. Professional Services include site survey,design,installation and training.
10. Price assumes the City has an existing VMWare Platform to host the vSCG Controller Software.
11. Price is inclusive of Bucket Truck Rental and Crane Rental for Target Sign Installation.
12. Price assumes Traffic Plans are not required or are provided by others.
13. Price assumes that traffic cones are acceptable for safety during street installation work.
14. Ongoing Support/Optimization services can be provided per Section 6 of Proposal for$450/AP/Year.
Smart WAVE Technologies LLC
1275 Hwy 23 NW,Ste 101
Suwanee,GA 30024 8/30/16
CITY OF DUBLIN
FISCAL YEAR 2016-17
BUDGET CHANGE FORM
Budget Change Reference#:
City Council's Approval Required
From Un-Appropriated Reserves Budget Transfer Between Funds
From Designated Reserves X Other
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
Account Amount Account Amount
General Fund-Non Departmental Program-Contracted
Services
1001.1901.64001 $11,275
REASON FOR BL GET ORANGE
Increased cost due to relocation of antennas and resulting new network configuration. Funded by the Downtown Public
Improvement Committed Reserves in the General Fund.
As Presented at the City Council Meeting 9/20/2016
*'********Finance Use Only***'******
Posted By: Date:
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