HomeMy WebLinkAboutReso 110-16 Emerald Glen Aquatic Complex RESOLUTION NO. 110 - 16
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF DUBLIN AND
DAHLIN GROUP FOR ADDITIONAL SERVICES FOR THE EMERALD GLEN RECREATION AND
AQUATIC COMPLEX (CIP NO. PK0105)
WHEREAS, the City Council adopted Resolution 185-08 approving an agreement with Dahlin
Group on October 7, 2008 for Design Services for the Emerald Glen Recreation and Aquatic
Complex; and
WHEREAS, in 2009, due to economic turndown, the City Council directed Staff to suspend the
project; and
WHEREAS, the City Council adopted changes to the building and phasing plan for the
complex and directed Staff to re-start the project on October 16, 2012; and
WHEREAS, the City Council on December 4, 2012, approved an amendment to the original
agreement with an updated scope of services; and
WHEREAS, the City Council on July 16, 2013, approved a second amendment to the contract
based on the City Council's approval of the Conceptual Plan, which increased the size of the building
in the first phase and included the final phase of park improvements; and
WHEREAS, the City Council on December 17, 2013, approved various expanded components
of the project; and
WHEREAS, the City Council on August 19, 2014 approved a third amendment to the contract
based on the City Council's approval of the various expanded components of the project.
NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Dublin does hereby
approve the Amendment to the Agreement with Dahlin Group, attached hereto as Exhibit A, for the
Emerald Glen Recreation and Aquatic Complex (CIP No. PK0105).
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Amendment.
PASSED, APPROVED AND ADOPTED this 21st day of June, 2016, by the following vote:
AYES: Councilmembers Biddle, Hart, Wehrenberg, and Mayor Pro Tern Gupta
NOES: None
ABSENT: Mayor Haubert
ABSTAIN: None •
Mayor Pro Tern
ATT ST:
-7/11-A.
DEPtli y City Clerk
Reso No. 110-16,Adopted 6-21-16, Item 4.12 Page 1 of 1
EXHIBIT A TO RESOLUTION
AMENDMENT#4 TO CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF
DUBLIN AND DAHLIN GROUP ARCHITECTURE PLANNING
THIS AMENDMENT shall modify the Agreement dated October, 7, 2008 for consulting services
by and between the City of Dublin ("City") and Dahlin Group Architecture Planning
("Consultant"). The date of Amendment#4 shall be June 21, 2016.
In order to accommodate additional services to be provided during construction of the Emerald
Glen Recreation and Aquatic Complex the Agreement shall be modified as follows:
A) The first paragraph of Section 2 shall be rescinded in its entirety and replaced with the
following:
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to
exceed $3,397,630, (Three million and three hundred and ninety-seven thousand and
six hundred and thirty dollars), notwithstanding any contrary indications that may be
contained in Consultant's proposal, for services to be performed and reimbursable costs
incurred under this Agreement. In the event of a conflict between this Agreement and
Consultant's proposal, attached as Exhibit A to Amendment#4, regarding the amount of
compensation, the Agreement shall prevail. City shall pay Consultant for services
rendered pursuant to this Agreement at the time and in the manner set forth herein. The
payments specified below shall be the only payments from City to Consultant for
services rendered pursuant to this Agreement. Consultant shall submit all invoices to
City in the manner specified herein. Except as specifically authorized by City,
Consultant shall not bill City for duplicate services performed by more than one person.
B) Exhibit A-1 —Scope of Services shall be modified in accordance with the attached
Requested Additional Services (Exhibit A-1)to supplement the scope of work.
CITY OF DUBLIN CONSULTANT
Christopher L. Foss, City Manager Gregor Markel, AIA, LEED AP,
Principal
Amendment#4 To Consultant Services Agreement between June 21, 2016
City of Dublin and Dahlin Group Architecture Planning
EXHIBIT A to Amendment#4
DAHLIN
4 r(.)Up
Emerald Glen Aquatic Center
562.005
June 3, 2016
REQUESTED ADDITIONAL SERVICES # 03 Page 1 of 4
CLIENT: CITY OF DUBLIN FROM: Gregor Markel, AIA, LEED AP
100 Civic Plaza
Dublin, CA 94568 gregor.markel @dahlingroup.com
ATTENTION: Douglas Rooney CONTRACT December 4, 2012
Doug.rooney @ci.dublin.ca.us DATE:
SPOKE WITH:Doug Rooney
RE: EMERALD GLEN AQUATIC CENTER ADDITIONAL SERVICES
Dear Doug:
In regards to additional services that have been requested by the City during the construction of the
Aquatic Center, please find below a list of changes made and associated fees.
1. Natatorium Redesign Review: With the redesign of the Natatorium structure, additional work
required by the Design Team included:
• Review and re-analyzation of Natatorium Structure loads and forces.
• Revised structural footing layouts and loads.
• Review and coordination of new Natatorium design.
• Additional construction meetings with Natatorium Designers to coordinate structure revisions.
• On-going Structural and ETFE redesign/reviews.
• Per your request, we are projecting the additional anticipated work for the Design Team through
the end of the project construction as a separate line item. This will include the review and
possible revision of the Natatorium lighting, additional review of the HVAC ducting due to further
Natatorium Structure revisions, and revision of details, curtainwall/storefront elevations,
schedules and overall coordination.
2. North Detention Basin (OPR-002): The City made the decision to save the large mature trees in the
portion of the existing grove that was designed to be a portion of the North Detention Basin. This
revision required additional work by the Design Team, including:
• Review and redesign of basin—reshape, revise flows and invert elevations, revise grades.
• Coordination of new pipe elevations and basin configuration.
3. Revision of Water Line (OPR-007): In the interest of eliminating the street crossing and the
associated road closures and impact to Central Parkway, the City directed the Design Team to
redesign the site water line layout in order to avoid the designed road crossings at Central Parkway.
Additional work required by the Design Team included:
• Revision of drawings to reflect new waterline layout for domestic water and fire.
• Coordination between the Civil Engineer, Overaa, and DSRSD.
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EXHIBIT A to Amendment#4
Emerald Glen Aquatic Center
3, 2016
REQUESTED ADDITIONAL SERVICES June
4. Revision to Sanitary Sewer Line (OPR-007): Per the direction of the City, the Design Team revised
drawings to incorporate a realignment of the sanitary sewer line on the west side of the site as a cost
savings vehicle. The additional work from the Design Team included:
• Revision of drawings to reflect realignment of the sanitary sewer line and recalculation of invert
elevations.
• Coordination of revisions between the Civil Engineer, General Contractor, and DSRSD.
5. Natatorium HVAC/ducting Revision: As a result of change in the Natatorium structural system,
additional review and redesign was needed to reintegrate the HVAC ducting in the Natatorium with
the new truss layout/type. The additional work from the Design Team included:
• Review of alternate systems proposed by the Contractor.
• Realignment of duct system.
• Recalculation of air flow and acoustics.
• Coordination of revisions between the Mechanical Engineer, General Contractor, and Delegated
Natatorium Design Contractor.
• This is an ongoing item and additional time is being tracked with Item#1 above.
6. Signage Redesign (on-going): Per Client direction, review of the facility signage has been put on
hold in order for the City to re-evaluate the overall branding of the facility and park. The additional
work to the Design Team included:
• Meetings with the new Branding Professional hired by the City.
• Review of new logos.
• Additional coordination with the current Signage Consultant.
• We are projecting the additional anticipated work for the Design Team through the end of the
project as a separate line item. This includes possible Electrical and Structural revisions for the
detailing of the revised Monument Sign once branding is resolved and the signage revised.
7. Amphitheater Design Change (OPR-25): Per Client direction, the Design Team explored options of
re-grading the Amphitheater area in hopes of increasing the usable space and making use of the
excess dirt on site. Although, ultimately the City chose not to move forward with the majority of the
design revisions generated, the additional work to the Design Team included:
• Revision of layout and grading of the Amphitheater and stage.
• Recalculation of grades and dirt use.
• Coordination of revisions between the Design Team members.
8. Additional Electrical for Pool Storage Building (OPR-28): Per Client request, electrical outlets
were added to the Pool Storage Building to accommodate added refrigerators and freezers. The
additional work from the Design Team included:
• Equipment layout within the space.
• Recalculation of the electrical loads for the Electrical Panel serving the Pool Storage Building.
• Revision to effected drawings to illustrate the changes.
9. Scoreboard Upgrade (OPR-27): Per Client request, we have revised the scoreboard to a full video
scoreboard. This change required the following additional work by the Design Team:
• Determination of additional requirements for the upgraded scoreboard system.
• Coordination of additional conduit routing.
• Coordination of revised scoreboard with Manufacturer.
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EXHIBIT A to Amendment#4
Emerald Glen Aquatic Center
June 3, 2016
REQUESTED ADDITIONAL SERVICES Page 3 of 4
10. Door Hardware VE: As a potential cost saving measure, the Client requested that all FOB systems in
the project be removed, with the exception of 3 specific locations. This required the Design Team to
revise the entire door hardware schedule, and resulted in additional coordination with the General
Contractor to determine precise locksets and function codes.
11. Community Room Revision: During the building design process, the Community Room was
revised to be a Fitness Room. During construction, the Client requested that this room be converted
back to a Community Room use. This change required the following additional work from the Design
Team including:
• Removal of above ground raceways and wiring.
• Addition and location of new televisions.
• Revision of wall finish materials.
12. Additional Services for Construction Administration: The duration of construction for the Emerald
Glen Aquatics Center project as initially contemplated, and then expanded by revisions to the project
program and scope were for a shorter duration than finally established by the City at Bid time. Initial
CA services were established for an 18 month construction duration, which has now been expanded
to 22 months based on the current City contract with the General Contractor. In addition to the
additional months of construction duration, the General Contractor has requested, and the City has
agreed to, additional project meeting time over the remaining course of construction to address
issues and assist the General Contractor in processing construction documentation as expeditiously
as possible to assist the General Contractor in completion of the project work. The following
additional work of the Design Team includes:
• Additional construction submittals, review and processing.
• Additional construction requests for information.
• Additional project meetings with the General Contractor and with the City.
• Additional project staffing to meet the expanded needs generated by the project.
Additional Fees Summary:
1. Natatorium Redesign Review $9,500
1 a. Projected Additional Work $16,700
2. North Detention Basin $11,100
3. Revision of Water Line $2,220
4. Revision of Sanitary Sewer Line $1,750
5. Natatorium HVAC Review $5,400
6. Signage Redesign $520
6a. Projected Additional Services $6,600
7. Amphitheater Design Change $8,500
8. Electrical Addition to Pool Storage $2,000
9. Scoreboard Upgrade $1,100
10. Door Hardware VE $500
11. Community Room Revision $700
12. Additional Services for Construction Administration $142,220
TOTAL ADDITIONAL SERVICES $208,810
�;ci urf CTURE. I PI ArNNING
EXHIBIT A to Amendment#4
Emerald Glen Aquatic Center
3, 2016
REQUESTED ADDITIONAL SERVICES June Page 4 of 4
Should you have any questions about the above descriptions or fees, please feel free to contact me at
any time.
Thank you,
Approved this date:
(filled in by client)
CITY OF DUBLIN DAHLIN GROUP, INC.
Gary Huisingh Gregor Markel, AIA, LEED AP
Public Works Director Principal
License#C23921 and Exp. 02/28/17
END OF RAS 03