HomeMy WebLinkAboutReso 93-16 Adopted 2016-17 Budget RESOLUTION NO. 93 -16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN
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ADOPTING A BUDGET FOR THE CITY OF DUBLIN
FOR FISCAL YEAR 2016-17
WHEREAS, the City Council of the City of Dublin desires to establish a Budget for Fiscal Year
2016-17; and
WHEREAS, the City Council has reviewed and considered the Budget documents and has
received input from the public; and
WHEREAS, the City Manager has prepared a balanced budget which provides for
organizational adjustments and allocation of resources in a manner which aligns with available
resources and the Strategic Plan elements; and
WHEREAS, the General Fund Operating Budget is balanced without the need to draw from
the Reserve for Economic Stability in order to balance funding with planned expenditures; and
WHEREAS, the City Council is required to adopt a budget and financial plan before the Fiscal
Year begins on July 1, 2016; and
WHEREAS, the Summary of Appropriations (Exhibit A) attached hereto and made part of this
Resolution, reflects the Fiscal Year 2016-17 Budget (All Funds) for the City of Dublin; and
WHEREAS, Exhibit A has been segregated to isolate a grant appropriation for a community
organization, Dublin Partners in Education, (DPIE) which will be voted on as a separate Resolution as
one City Councilmember is also a member of the community organization's Board of Directors; and
WHEREAS, the action taken by this resolution shall approve the appropriation of all funds
excluding the DPIE appropriation; and
WHEREAS, the City Council also desires to confirm adjustments made administratively to the
Capital Project balances during the preparation of the Proposed Budget and accommodate the
carryover of unspent Fiscal Year 2015-16 Capital Project appropriations, for those projects where
work and expenditures will continue in Fiscal Year 2016-17; and
WHEREAS, the City Council also desires to accommodate a process for the carryover of
unspent FY2015-16 operating expenditures, both encumbered and unencumbered, (excluding
personnel costs) for activities where work and expenditures will continue in Fiscal Year 2016-17; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby:
1. Adopt the Fiscal Year 2016-17 Budget Appropriation for the City of Dublin, as outlined in
Exhibit A (Column A— Excludes DPIE Contribution);
2. Adopt the additional budget proposal listed in Exhibit B;
3. Authorize the City Manager to make expenditures appropriations in accordance with the
Budget as adopted, with the exception of those expenditures which require prior City Council
approval, in accordance with the adopted City ordinances, rules and regulations;
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4. Authorize the City Manager to transfer budgeted amounts between line items, provided that
the transfer is within the same fund, regardless of the specific department activity. This
includes the authority to transfer from the General Fund budgeted contingency amounts that
are approved by the City Council during the budget adoption. A full accounting of any such
transfers will be provided to the City Council during the quarterly financial reviews;
5. Recognize that the Budget as presented also includes a Contingency for Fiscally Responsible
Adjustments of $404,979, the utilization of which will be determined by fiscal outcomes of June
30, 2016;
6. Authorize the City Manager to increase revenue and expenditure budget for various
departmental functions, when corresponding revenues comes in over budget: this would apply
to developmental activity, inspection activity, recreation program activity, and any other
departmental activity which generates correlating revenues, as verified by the Administrative
Services Director. Increased appropriations shall continue to be documented in the financial
records and conveyed to the City Council as part of the quarterly financial reviews;
7. Authorize the City Manager to increase revenues and expenditures related to the award of
grants, where there is no net impact to the City, as verified by the Administrative Services
Director. Increased appropriations shall continue to be documented in the financial records and
conveyed to the City Council as part of the quarterly financial reviews;
8. Authorize the City Manager to make transfers among the various funds, consistent with the
"Fund Balances FY 2016-17" as presented in the Proposed Budget. Fund transfers are
reported as part of the regular financial reports provided to the City Council;
9. Authorize the City Manager to increase the appropriations for Fiscal Year 2016-17
expenditures in an amount not to exceed the amount of funds encumbered or designated by
the City Manager as needed for expenses that did not occur prior to the year-end, but are
expected to be expended in Fiscal Year 2016-17 consistent with the original purpose. This
ability to carry-over funding shall not apply to savings from personnel services and shall only
occur if the Department Activity total for non-personnel expenditures was less than the amount
budgeted for the same. This must also be evaluated on a fund by fund basis. The actual
amount of the increased appropriation shall be reported to the City Council, and the City
Manager may assign the fund balance in an amount sufficient to account for the increase;
10. Authorize the City Manager to adjust the Fiscal Year 2016-17 appropriations to account for the
carryover of unspent Capital Project appropriations from Fiscal Year 2015-16. All such
adjustments shall be clearly recorded in the City financial records and shall only be for projects
that remain incomplete as of June 30, 2016; and
11. Authorize the City Manager to transfer funds between capital projects, within the same funding
source. Any revisions, which alter the project's budget by adding a new funding source, are to
be approved by the City Council.
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PASSED, APPROVED AND ADOPTED this 7th day of June, 2016, by the following vote:
AYES: Councilmembers Biddle, Gupta, Hart, Wehrenberg, and Mayor Haubert
NOES: None
ABSENT: None
ABSTAIN: None
L
Mayor
ATTEST:
a,142
City Clerk
Reso No.93-16,Adopted 6-7-16, Item 6.2 Page 3 of 3
EXHIBIT A
FISCAL YEAR 2016-17 SUMMARY OF APPROPRIATIONS
A B C
EXCLUDING INCLUDING
DPIE DPIE DPIE
City Council $531,676 $531,676
City Manager $1,227,510 $1,227,510
City Clerk $733,813 $733,813
Human Resources $1,251,106 $1,251,106
City Attorney $881,182 $881,182
Administrative Services - Finance $1,729,426 $1,729,426
Non-Departmental $6,514,434 $6,514,434
Economic Development $1,039,350 $1,039,350
Community Development $6,346,556 $6,346,556
Fire Department $13,633,453 $13,633,453
Police Department $19,325,446 $19,325,446
Parks & Community Services $9,789,901 $7,000 $9,796,901
Public Works $14,941,656 $14,941,656
To r.,gym $7,000 $` 7,952,508
Parks $10,470,118 $10,470,118
Streets '�r M $15,652,723 $15,652,723
T `C p
� "rain $28, 2" , 22,841
Administrative Services - Information Services $1,426,578 $1 426,578
Non-Departmental $3,235,543 $3,235,543
To iePram
$4 662 121
$4,(412,121
EXHIBIT B
FISCAL YEAR 2016-17 ADDITIONAL BUDGET REQUEST
"fit 4 ;,
$50,000
Expanded Library Hours