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HomeMy WebLinkAbout4.12 Kolb Park Landscape Architecture Services 600 -,50 CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: July 21 , 1987 SUBJECT Kolb Park Landscape Architectural Services EXHIBITS ATTACHED A) Agreement for Landscape Architectural Services for Kolb Park B) Addendum to Agreement RECOMMENDATION Authorize Mayor to Execute the Addendum. FINANCIAL STATEMENT: Reduction in Landscape Architect Contract costs will be offset by City Public Works inspection costs . DESCRIPTION At the September 22 , 1986 meeting of the Dublin City Council , the Council approved the Agreement for Landscape Architectural Services for Kolb Park (Exhibit A) and authorized the Mayor to execute the Agreement. To date , the Consultant has completed all of those duties under Section III with the exception of Subsection G. Staff and Consultant met to discuss the performance of inspection services for Kolb Park outlined in Subsection G. As a result of that meeting , it was agreed that the consultant should focus inspection efforts on quality control and that City inspectors would verify compliance with the park plans and specifications , and City public works standards . It was further agreed that Section III Subsection G of the Agreement should be revised to reduce the Consultant inspection and project administrative cost to an , amount not to exceed $4, 500. This would reduce the cost of the original contract by $5 , 800. It is the recommendation of Staff that the Council approve the addendum and authorize the Mayor to execute the Addendum. ---------------------------------------------------------------------------- COPIES TO: ITEM N0. / o-_ r S h r CITY OF DUBLIN AGREEMENT FOR LANDSCAPE ARCHITECTURAL SERVICES : KOLB PARK _ .. THIS AGREEMENT, made -and entered into this —day of September, . 1986 at Dublin, County of Alameda, . State. off—California, by and between City of Dublin through its : duly elected or appointed. officers, hereinafter called "CITY" and.: Singer & Hodges,' Inc. , hereinafter called "CONSULTANT" . . WITNESSETH: That the CONSULTANT for and. in Sponsideration• of the covenants, conditions, agreements and to of the CITY herein expressed, does hereby agree -to - furnish to the CITY services and materials, as follows: SECTION I PROJECT COORDINATION (A) City The City Manager ' will be the representative of CITY for all purposes under this Agreement-- Diane Lowart, Recreation Director hereby is designated as the PROJECT MANAGER for the City Manager and shall supervise the progress and execution of this Agreement and shall be assisted by Lee S. Thompson, PROJECT ENGINEER. : . (B) Consultant Consultant shall assign a PROJECT. DIRECTOR to have overall responsibility for the progress, and execution of this Agreement for CONSULTANT. The assignment of personnel shall be consistent with the proposal submitted by the Consultant (Exhibit A) . Should circumstances or- conditions subsequent to the execution of this Agreement -require a substitution, the personnel substituted shall be' subject to the prior written approval of the' PROJECT ENGINEER. SECTION II - SCOPE OF PROJECT The scope of the project to be executed by CONSULTANT under this Agreement is as described in Exhibit "A" attached hereto and made a part hereof. SECTION III - DUTIES OF CONSULTANT (A) Design The total park design shall include items numbered 1 through 4 in Section II 'of Exhibit A. This shall include the usual professional services of civil, electrical engineering, landscape architecture, and irrigation as applicable. (B) Design to Conform to Masterplan The City Council has adopted a Park Masterplan which provides preliminary outlines for the development of Kolb Park. The CITY shall make the Masterplan, supporting conditions, calculations, sketches, diagrams, and other useful documents available for use by CONSULTANT. The final design, plans and specifications shall reasonably conform to the adopted Masterplan. (C) Preliminary Plans CONSULTANT shall prepare preliminary plans, cost estimate and outline specification. A minimum of five (5) copies of the documents shall be submitted for review and approval by PROJECT ENGINEER. _ _. __ _. .- .. .. ... ..... ,...............ter fT'I19...�nT��wM.±......rT1Y411.11.r"1A 1:•ilWllfOTIC CI'A. ��r 1Z t%-V7 1Sr.A7 n17 ni11'f.`1Pr 7&-1 V S:y:�..ef•. 1t�'•...._ .. (D) Presentation of Preliminary Plans CONSULTANT shall ' coordinate .with CITY staff a presentation of the preliminary plans. (E) Construction Documents : -Based on the review and refinements made - by the PROJECT ENGINEER and PROJECT MANAGER, CONSULTANT shall proceed with the preparation of bid documents, plans, specifications, and cost estimate. . (F) Assistance with Bid Process The CITY may request the assistance of the CONSULTANT during the bid process . This may include attendance at the pre-bid conference, analyzing 'bid submittals, and participation in the pre-construction conference. CONSULTANT •shall be available to answer inquiries regarding the plans . & specifications by contractors and the CITY during -the bidding period. (G) Construction. Administration During the 18 week (90 working day) construction period, CONSULTANT shall provide on-site construction inspection in order to determine that the progress and quality of construction work is in conformance with the construction documents . This shall include items numbered 5 and 6 in -Section II of Exhibit A. In . the event that actual construction exceeds the estimated 90 working day construction period, CONSULTANT shall be compensated for additional time needed for construction ,inspection/administration at the hourly rates indicated in Section V (C) . SECTION IV - COMPLETION DATE All services pertaining to said work described in Section III (A-F) above, shall be completed within 105 working days of a notice to proceed being issued by the CITY. All services pertaining to said work described in section III (G) above, shall be dependent upon the length of -the construction contract, but in no event shall CONSULTANT submit "Record .Specifications and Record Drawings" later than 10' working days after completion of construction. SECTION V - COSTS (A) Compensation; Method of Payment 1. The fee for the services indicated in this Agreement shall be $32, 500 (based on a construction budget of $560, 000-$640, 000 ) . 2 . Bills shall be submitted monthly based on the progress of work. 3 . Net payment is 30 (thirty) days. 4 . The CITY shall retain 10% of the billing, said retention shall be paid to CONSULTANT with final payment upon successful completion of the scope of work outlined in the Agreement. (B) Reimbursable Expenses 1 . Reimbursable expenses are in addition to the compensation for services and include actual expenditures made by or on behalf of CONSULTANT in the interest of the project for the expenses listed as follows : (a) Expense of additional reproductions, postage and other documents not included in this Agreement. -2- (b) If authorized in advance by CITY, : expense of overtime work requiring higher than .regular ••rates . (c) Expense 'of any additional renderings, models and . mock-ups requested by the CITY not included in this Agreement. (C) Additional Services`. 1. Any extra services in addition to those' -indicated in this Agreement shall be . billed at the hourly rates listed below in addition to , the fee indicated in Section V above. Senior Principal $65. 00 per hour Principal $55.00 per hour Associate $50 .00 per hour Construction Inspector $40 .00 per hour Draftsperson $40.00 per .hour Clerical $25.00 per hour SECTION VI - OWNERSHIP OF DOCUMENTS The CITY shall have full .and complete access to CONSULTANTS calculations, drawings, specifications and other documents . during progress of work. All such documents prepared by CONSULTANT shall become the property of the - CITY upon completion of the project or termination of this Agreement. The CONSULTANT may retain a copy of all material produced by CONSULTANT pursuant to this Agreement for use in its general business activities. Should the CITY desire to use the work completed under this Agreement for purposes other than those intended under this Agreement, the CITY will notify CONSULTANT in writing prior to any other reuse of said "documents. SECTION VII - DUTIES OF CITY (a) CITY shall provide full information regarding its requirements for the project. (b) CITY shall examine documents submitted by CONSULTANT and shall render decisions pertaining thereto promptly, . to avoid unreasonable delay in the progress , of CONSULTANT' s work. (c) CITY shall furnish environmental, structural, mechanical and other laboratory tests, inspections and reports as required by law or by the contract documents. (d) The . services, information, .surveys and reports required above shol be furnished at CITY's expense, and CONSULTANT shall be entitled to rely upon the accuracy thereof. (e) If CITY observes or otherwise becomes aware of any fault or defect in the project or nonconformance with the contract documents, CITY shall give prompt written notice thereof to CONSULTANT. (f) CITY shall furnish information required by CONSULTANT as expeditiously as possible. SECTION VIII - INTEREST OF CONSULTANT: CONSULTANT INDEPENDENT OF CITY In accepting this Agreement, CONSULTANT covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. CONSULTANT further covenants that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. -3 CONSULTANT certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of CITY. SECTION IX - OUTSIDE CONSULTANTS CONSULTANT shall be responsible for employing all outside consultants (subconsultants) necessary ,to aid CONSULTANT in the performance of the services listed in Section III of this Agreement; provided, however, that ' all such subconsultants shall receive prior approval of CITY in writing and shall remain acceptable to CITY during the term of this Agreement. SECTION X - INDEMNITY CONSULTANT agrees to indemnify, hold harmless and defend CITY, its officers, agents, 'and employees, from and against any and all claims, demands or liability of any sort which may arise out of the negligent acts, errors, omissions or other breach of duty by the CONSULTANT, its subconsultants, if any, employees or agents. SECTION XI - INSURANCE (A) Liability Insurance CONSULTANT, at is sole cost and expense, shall obtain and maintain in full force and effect throughout the entire term of this Agreement the insurance coverage, insuring not only CONSULTANT, but also (with the exception of workers ' compensation and employer' s liability insurance) , CITY, its officers, agents, and employees, and each of them but only .in regard to this project. Limits of said policy shall be deemed acceptable by the City Attorney. Certificates of such insurance, shall be filed with CITY' s approval, within ten (10) days thereafter. Said certificates shall be subject to the approval of the City Attorney and shall contain an endorsement stating that said insurance is primary coverage and will not be cancelled or altered by the insurer without thirty (30) days prior written notice to CITY of such cancellation or alteration, and that the City of Dublin is named as an additional insured (except , in policies of professional liability insurance) . Current certificates of such insurance shall be kept on file at' all times during the term of Agreement. (B) Workers ' Compensation CONSULTANT certifies that it is aw?re of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers ' compensation or to undertake self-insurance in accordance with the provisions of that code, and it certifies that it will comply with such provisions before commencing the performance of the work of this Agreement. SECTION XII - AGREEMENT BINDING The terms , covenants, and conditions of this agreement shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns, and subcontractors of both parties. SECTION XIII - NONASSIGNABILITY (A) Personal Services of Consultant Both parties hereto recognize that this agreement is for the personal services of CONSULTANT and cannot be transferred, assigned, or subcontracted . by CONSULTANT without the prior written consent of CITY. -4- nr+Wl rwr{lii/HLiw'✓iSZiYi'14b.:wi.IN.a...ir.W+w'aii.W7w...hwr;:ti..S...:.r.:4.%.e.UrY.r:MYLFLy..r%. :w+uYf.+.w-i..i,ittKf... sU... r. •.s.uttvvW+M. v...vR.r. e.-rt.av I y+ (B) Services of Subconsultants and Their Employees CONSULTANT shall . be responsible for employing. '.or engaging ':..,.• all persons necessary-: .to. perform ' the services ':of.,CONSULTANT hereunder. No subconsultant of . CONSULTANT '.. will be recognized by CITY as such; rather, all .subconsultants ' are deemed to be employees of. CONSULTANT, and it agrees to be responsible for their performance. CONSULTANT 'shall ' give its personal attention to :the fulfillment of the provisions of this Agreement . by ' all of its .;'employees ., and subconsultants, if any, and shall keep the :work sunder. its control. If any . employee' or subconsultant-of CONSULTANT - '- fails or refuses to carry qut the provisions of this Agreement or appears to ..be incompetent or to act in a disorderly or improper manner, . he ?or she shall be discharged immediately from the work .under _ this . Agreement on demand of CITY. is SECTION XIV - RELIANCE UPON PROFESSIONAL SKILL OF CONSULTANT It is mutually understood and agreed by and between the ' parties hereto that CONSULTANT is skilled in the professional calling necessary to perform the work agreed to be done hereunder and that CITY relies upon the skill of CONSULTANT to do and perform the work in the most skillful manner, and CONSULTANT agrees to thus perform the work. The acceptance of CONSULTANT's work by CITY does not . operate as a release of CONSULTANT from said obligation. SECTION XV - TERMINATION OF AGREEMENT This Agreement may..be terminated at any time for breach and CITY may terminate unilaterally and without cause upon thirty (30) days , written notice to the CONSULTANT. -Additionally, CITY reserves the right to . terminate the agreement in the event that negotiations for the purchase of the Kolb Park property are not substantially completed -within sixty (60) working days of execution of agreement. All work performed pursuant to the Agreement and prior to the date of termination may be claimed for reimbursement, upon audit and verification of the work completed, pursuant to the schedule of rates in Section V(C) . ATTEST: City, Clerk CITY OF DUBLIN, Maydt SINGER & ODGE , If. .r SINGER & HODGES, Inc. LANDSCAPE ARCHITECTURE 1512 FRANKLIN STREET OAKLAND, CA 94612 (415)891-9669 July 17, 1986 _ Ms . Diane Lowart Director of Recreation City of Dublin Post Office Box 2340 Dublin, California 94568 RE: Kolb and Dolan Parks Dear Diane: The firm of Singer & Hodges, Inc., Landscape Architects, is pleased to submit our qualifications and proposal to provide landscape architectural services for the development of both the Kolb and Dolan Parks. Singer & Hodges, Inc. has an extensive background in park and recreation planning, and related public works projects. The firm has developed special expertise in site planning and urban design, and has worked successfully with community groups, city staffs, public commissions and councils. Principals, Ronald Hodges and I have over twenty years of experience each in the profession of Landscape Architecture. Our asso- ciates and professional staff also have wide ranging experience in landscape planning and design. We are pleased to have been invited to submit the following proposal and hove that it provides a clear statement of our qualifications and consulting approach. We look forward to the possibility of working with you again. If you have any questions, please feel free to contact me. Sincerely, 94- - Philip Singer SINGER & HODGES, INC. PS/bj s Enclosures i i . j i PHILIP SINGER,ASIA RONALD HODGES,ASLA JOHN MONTAGUE.ASLA Fle ivrauon No 1756 FleODUauon No. u7S C .. .... .. _ .... ........-.r..�.,.....yY,P^-r'i.•.., .win. .. ._... � ..�......... .. `r• - - Egli a % , PROPOSAL INFORMATION 1. FEE SCHEDULE Hourly Rates: Senior Principal $65.00 per hour Principal $55.00 per hour Associate $50.00 per hour Construction Inspector $40.00 per hour Draftsperson $40.00 per hour Clerical $25.00 per hour 2. FEE PROPOSAL AND TIME SCHEDULE A. Kolb Park: The fee is based on a construction budget of $560,000.00 to $640,000.00. The proposed fee for the Services, Items 1 through 6, as described in the invitation for proposal , would be as follows: (1) Preliminary plans, cost estimate, and outline specification for review and approval . . . . . . . . .$ 3,200.00 (2) Presentation of preliminary construction plans and coordination with city staff . . . . . . . . . 500.00 (3) Preparation of bid documents, plans, speci- fications and cost estimate . . . . . . . . . . . . . . .17,000.00" (4) Assistance to City during bid process . . . . . . . . . . 1,500.00 (5) Weekly construction inspection on an hourly basis; assume 18 weeks. Allow eight hours per week (includes travel time)* . . . . . . . . 5,800.00 (6) Construction administration; assumes six hours per week for construction inspection administration* . . . . . . . . . . . . . . . . . . . 4,500.00 The fee for Items 1 through 4, design development and working drawings is $22,200. The fee for Items 5 and 6, construction inspection and administration, is $10,300. Please see note (*) below. Project Schedule for Kolb Park: • (1) Preparation of preliminary plans, out- - line specifications and cost estimates, including meetings with staff 3 to 5 weeks (2) Preparation of final working 8�awings, r specifications and bid documents 8 to 10 weeks (3) Bid Period/And Notice to Proceed 4 to 6 weeks (4) Project construction 90 working days (Approximately 4-1/2 months) B. Dolan Park: The fee is based on a construction budget of $310,000.00 to $360,000.00. The proposed fee for the- Services, Items 1 through 6, as described in the invitation for proposal , would be as follows: (1) Preliminary plans , cost estimate, and outline specification for review and approval . . . . . . . . .$ 2,500.00 (2) Presentation of preliminary construction plans and coordination with city staff . . . . . . . . . 500.00 (3) Preparation of bid documents, plans, speci- fications and cost estimate . . . . . . . . . . . . . .10,500.00 (4) Assistance to City during bid process . . . . . . . . . . 1,000.00 (5) Daily construction inspection on an hourly basis; assume 12 weeks . Allow eight hours per week (includes travel time)* . . . . . . . . . 3,800.00 (6) Construction administration; assumes six hours per week for construction inspection administration* . . . . . . . . . . . . . . . . . . . . . 4,300.00^ The fee for Items 1 through 4, design development and working drawings, is $14,500. The fee for Items 5 and 6, construction inspection and administration, is $8,100. Please see note (*) below. Project Schedule for Dolan Park: (1) Preparation of preliminary plans, out- line specifications and cost estimates, including meetings with staff 3 to 4 weeks (2) Preparation of final working drawings, specifications and bid documents 6 to 8 weeks (3) Bid Period/And Notice to Proceed 4 to-6 weeks (4) Project construction 60 working days (Approximately 3 months) *NOTE: At this stage, it is difficult to anticipate the exact amount of work required for, the construction administration and inspection, process. Singer & Hodges, Inc. would be willing to provide these services based on a mutually agreeable lump sum fee or on an hourly, as-needed basis. J C. Combined Kolb and Dolan Project: In the event Singer & Hodges, Inc. is awarded both the Kolb and Dolan projects, the fee for professional services would be reduced to reflect the combined review, coordination and meeting time. The fee for items 1 through 4 preliminary plans, working drawings, and specifications and assistance during bidding for both the combined Kolb and Dolan projects would be $29,900. This represents a savings of $6,800. The fee for construction inspection and administration could also be reduced by as much as 15% if both projects were combined. Landscape Architectural services, preliminary design and working drawings and specifications for the combined Dolan and Kolb projects would be produced in approximately the same time frame as the Kolb pro- ject. 3. PROPOSED PROJECT LEADER Philip Singer, Principal and President of Singer & Hodges, Inc., a registered Landscape Architect in California, will act as project leader. He received a Bachelor of Landscape Architecture degree from the University of California, Berkeley, in 1965. Mr. Singer began his professional career with the nationally recognized firm of John Carl Warnecke, where he served as a designer on a number of campus and planning projects, including work on the University of California, Berkeley campus, the revitalization of the San Francisco downtown area, and Asilomar State Park. From 1966 to 1971, Mr. Singer was an Associate, Project Manager and. Designer with the firm of Ribera & Sue Landscape Architects in Oakland. While associated with Ribera -& Sue, he designed and managed numerous award winning park and recreation projects throughout California and Arizona. He has also been a guest lecturer on topography, grading and park design at the University of California, Berkeley, from 1975 through 1982; and he con- ducted seminars on park design for the California Park and Recreation Society in 1975 and 1980. ! Mr. Singer has been the coordinating principal for the majority of park work undertaken by Singer & Hodges, Inc., including the recently completed City of Dublin Park System Masterplan. In 1983 Phil Singer served as president of the Northern California Chapter of the American Society of Landscape Architects. 4. ADDITIONAL PERSONNEL Ronald Hodges, Principal and Vice President of Singer & Hodges, Inc. will oversee the irrigation and planting design. Ronald Hodges graduated from the University of California, Berkeley, with a Bachelor of Landscape Architecture degree in 1968. Mr. Hodges has an extensive background in plant horticulture and is an accomplished sculptor. He was an Associate, Designer and Project Manager of several. award winning park and environmen- tal planning projects while affiliated with the firm of Ribera and Sue from 1966 to 1972. Mr. Hodges is a registered Landscape Architect in California. John Montague, Principal of Singer & Hodges, Inc. is a graduate of Syracuse University, and the State University of New York, College of Environmental Science and Forestry, receiving a Bachelor of Science degree in 1976 and a Bachelor of Landscape Architecture degree in 1977. John is a registered Landscape Architect in the State of California and has practiced with the firm of Singer & Hodges, Inc. for the past five years. Prior to joining Singer & Hodges , Inc. , he was associated with the landscape architectural firms of- John Sue Associates and Melvin Lee Associates. John Montague has served as Project Manager and Designer on .a number of park and recreation and commercial projects. An active member of the Northern California Chapter of the American Society of Landscape Architects, John Montague ser- ves as editor of the Chapter Quarterly Professional Journal . Since 1982, John has been lecturer for the Grading and Drainage portions of the state licensing exams seminars sponsored by the American Society of Landscape Architects. Tom Rogers, Engineering Consultant, will provide electrical engineering services as necessary. Mr. Rogers has a great deal of experience in the area of park and recreational lighting. Mr. Rogers has worked for a number of local communities, including Redwood City, Sunnyvale, Mountain View, Daly City, Walnut Creek, Oakland, etc. Recently, Tom Rogers collaborated ° with Singer & Hodges, Inc. on the lighting design for the Sellick Community Park in South San Francisco and the Downtown Park North project in Palo . Alto. 5. FIRM BACKGROUND/FINANCIAL STABILITY Sinner & Hodges , Inc. has considerable experience in park and recration planning and urban design. From the firm' s beginning in 1972, up to the present, Singer & Hodges, Inc. has provided professional services, including master planning,. preliminary design, and the preparation of contract documents. In addition, the firm has developed specialized exper- tise in historical restoration, site development, urban design, recreational programing and environmental planning. Singer & Hodges ,.. Inc. ' s staff size , which includes three Principals, two Associates, four staff Landscape Architects and two Administrative Assistants is of adequate size to perform all of the necessary services in a timely and efficient _ manner. Recently, Singer & Hodges, Inc. has completed two interesting and complex city parks , the Hoover School Park in Redwood City, and Downtown Park North for the City of Palo Alto. Contractor bids for both projects were slightly below our estimate, allowing the City to completely develop each site and add additional optional facilities. . In addition to preparation of working drawings and specifications, Singer & Hodges , Inc. provided complete construction inspection/administration ser- vices for the Downtown Park North project in Palo Alto. Please contact Mr. James Harrington , City of Palo Alto Engineering Project Manager, (415) 329-2693, and Mr . Peter Griffiths , Director of Parks and Recreation , (415) 364-6060, for reference. sr i i Singer & Hodges, Inc. has an excellent financial record. The firm was established in Oakland in 1972. Singer & Hodges, Inc. banks at Summit Bank, (2969 Broadway, Oakland,-CA 94612, contact Ms. Shirley Nelson, President) , where the firm has a long and well established credit history. In addition, Singer & Hodges, Inc. has a line of credit available to use as necessary. Additional specific financial information will be furnished upon request. I w P •" _ ___ ........... CITY OF DUBLIN ADDENDUM TO THE AGREEMENT FOR LANDSCAPE ARCHITECTURAL SERVICES KOLB PARK Singer & Hodges, Inc . , CONSULTANT, and the City of Dublin, CITY, hereby ammend The Agreement For Landscape Architectural Services For Kolb Park dated September 22, 1986 as follows : SECTION III (G) shall be replaced by the following: During the 16 week ( 80 working days) construction period, CONSULTANT shall provide 16 on-site construction inspections in order to determine that the progress and quality of construction work is in conformance with the construction documents . During the 90 day maintenance period, CONSULTANT shall provide 4 on-site inspections to insure that the contractor is performing maintenance in accordance with the technical specifications outlined in the Notice to Contractors . In the event that actual construction exceeds the 80 working day construction period, or if additional inspections are deemed necessary by the CITY, CONSULTANT shall be compensated for additional time needed at the hourly rates indicated in Section V (C) . SECTION V (A) , 1 . , shall be replaced by the following: The fee for services indicated in Section III, Subsections A-F shall be $22, 200 . Subsection G shall be billed at the hourly rates indicted in Section V (C) , but shall not exceed $4 , 500 . DATED: ATTEST: City Clerk CITY OF DUBLIN, MAYOR SINGER & HODGES, INC.