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Home My WebLink About4.1 Unapproved SCAC Minutes from 01-07-2016 i C)�' ti G � � iy� _—�—} �s2 1�� STAFF REPORT ��D SENIOR CENTER ADVISORY COMMITTEE DATE: February 4, 2016 T�: Honorable Chair and Committee Members FROM: Micki Cronin,Assistant Director of Parks and Community Services �( G,(�j' �,Qytiirt„_„r SUBJECT: Minutes of the January 7, 2016 Senior Center Advisory Committee Regular Meeting By:Kri.rten Middleton, Senior O�ce A.rsistant EXECUTIVE SUMMARY: The Senior Center Advisory Cominittee will consider approval of the minutes of the January 7, 2016 Senior Center Advisory Committee Regular Meeting. FINANCIAL IMPACT: None. RECOMMENDATION: rlpprove the minutes of the January 7,2016 Senior Center Advisory Coininittee Regular Meeting. DESCRIPTION: The Senior Center Advisory Committee will consider approval of the minutes of the January 7, 2016 Seniar Center Advisory Cotninittee Regular Meeting. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of the January 7, 2016 Senior Center Advisory Coinmittee Regular Meeting ITEM N0: 4.1 �,�pf SENIOR CENTER ADVISORY COMMITTEE �` �� REGULAR MEETING igf(��si Draft Minutes `� � 1� CITY OF DUBLIN ��L�� January 7, 2016 The January 7, 2016 meeting of the Senior Center Advisory Committee was called to order at 9:32 AM at the Dublin Senior Center by CM Lore. PLEDGE OF ALLEGIANCE Chair Ito led the Pledge of Allegiance. ROLL CALL Committee Members (CM) Present: Ito, Lore, Mack Committee Members Absent: Brizee, Krausnick Liaison Present: Janine Thalblum, Parks and Community Services Commission Liaison Staff Present: Hudson,Jochner, Middleton ORAL COMMUNICATIONS 3.1 Public Comments—None. APPROVAL OF MINUTES 4.1 Regular Meeting November 5, 2015 On a motion by CM Mack, seconded by CM Lore, and by a vote of 3-0-0, the Senior Center Advisory Committee voted to approve the minutes of the regular meeting of November 5, 2015 as presented. 4.2 Special Meeting December 3, 2015 On a motion by CM Lore, seconded by CM Mack, and by a vote of 3-0-0, the Senior Center Advisory Committee voted to approve the minutes of the special meeting of December 3, 2015 as presented. WRITTEN COMMUNICATIONS—None. UNFINISHED BUSINE55—None. NEW BUSINESS 7.1 Election of Chairperson and Vice Chairperson Mr. Rich Jochner, Recreation Supervisor, presented the item as outlined in the Staff Report. CM Mack nominated CM Lore for Chair. CM Lore declined the nomination. Mr. Jochner presented CM Krausnick's written nomination of CM Ito for Chair and CM Lore for Vice Chair. CM Ito and CM Lore accepted the nominations. On a motion by CM Mack, seconded by CM Lore, and by a vote of 3-0-0, the Advisory Committee elected CM Ito as Chair and CM Lore as Vice Chair for the 2016 year. 7.2 Change to Action Minutes for Commissions and Advisory Committees Mr. Jochner presented the item as outlined in the Staff Report. The Advisory Committee received the report. Vice Chair Lore asked Staff how long the audio recordings would be available on the website. Mr. Jochner stated he would provide this information to the Advisory Committee at a future meeting. f SCAC Draft Minutes—January 7,2016—Page 2 of 3 7.3 Youth Benefit Concert Mr. lochner presented the specifics of the item as outlined in the Staff Report. He asked the Senior Center Advisory Committee if they would like to partner with the Youth Advisory Committee to plan the Youth Benefit Concert scheduled on Sunday, April 10 at the Dublin Senior Center. Mr. Jochner stated the Subcommittee meetings would likely be scheduled after school hours. Vice Chair Lore and CM Krausnick volunteered and were appointed to the Youth Benefit Concert Subcommittee. 7.4 Review of Code of Conduct Policy Mr. Jochner presented the specifics of the item as outlined in the Staff Report. Vice Chair Lore asked whether the current Code of Conduct Policy was effective. Mr. Jochner indicated it was a useful tool to refer to for support when discussing inappropriate behavior with the Senior Center visitors. Chair Ito ' inquired whether the volunteers should be responsible for enforcing the rules. Mr. Jochner indicated volunteers may inform staff when a situation arises where the Code of Conduct Policy should be addressed so that the volunteers can remain neutral by not approaching the patron in question. Chair Ito suggested the volunteers be made aware and be provided with a copy of the Code of Conduct. Mr. Jochner agreed and stated Staff would provide a copy to volunteers during Volunteer Orientation. Mr. Jochner indicated the use of various electronics can sometimes be disruptive to other participants. CM Lore agreed the use of cell phones, especially in speakerphone mode, is particularly disruptive. 7.5 Review of Lounge Area Activities Mr. Jochner provided the specifics of the item as outlined in the Staff Report. Mr. Jochner indicated the intended use of the lounge is mainly to socialize, allowing participants to interact and build relationships. Although the conflicts in the lounge are often due to competing noise levels and the varied use of the space, Vice Chair Lore indicated she would not encourage too many controls on the lounge as too many rules would limit the social nature of the space. However, Vice Chair Lore felt, in some instances, having limitations may be necessary. Vice Chair Lore made reference to a casual Mahjong group using the lounge became overly disruptive while excitedly having fun playing the game. Vice Chair Lore stated the situation was resolved by adding Mahjong to the weekly activity schedule using one of the classrooms where the noise level could be contained. Vice Chair Lore indicated some groups also have used the lounge for private meetings. Liaison Thalblum asked if these groups, who are disturbed by noise, could ' be relocated to another room. Staff indicated this maybe a valid alternative if a room is available, however, a fee may need to be charged to utilize a room privately. OTHER BUSINESS Liaison Thalblum informed the Advisory Committee the Parks and Community Services Commission discussed the various amenities that could potentially be offered at Sean Diamond Park. The next Parks and Community Services Commission meeting will be held on the second Monday,January 11, instead of the third Monday due to the Martin Luther King Jr. Holiday on lanuary 18. CM Mack agreed to attend the January meeting and provide the Advisory Committee report. Mr. Jochner informed the Advisory Committee that the new Senior Center Marquee has been instatled and is now in the final stages of completion. Mr. Jochner also indicated the Dublin Senior Foundation is planning a Cinco De Mayo Bingo Event in late April. Ms. Hudson informed the Advisory Committee the Senior Center 2015 Sponsors would be recognized that the January 19, 2016 City Council Meeting. SCAC Draft Minutes—January 7,2016—Page 3 of 3 ' ADJOURNMENT There being no further business the meeting adjourned at 11:28 AM. Minutes prepared by Kristen Middleton, Senior Office Assistant. Holly Ito Chairperson ATTEST: Rich Jochner Recreation Supervisor