HomeMy WebLinkAboutReso 156-15 Budget Reservie Designation RESOLUTION NO. 156 - 15
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING A FOURTH QUARTER BUDGET AMENDMENT TO THE CITY OF DUBLIN'S FISCAL
YEAR 2014-15 BUDGET AND APPROVING RESERVE DESIGNATIONS AS OF JUNE 30, 2015
WHEREAS, the City of Dublin adopts the budget with the intent of providing a planned policy
program for City services; and
WHEREAS, the City Council approved Resolution 53-14 adopting the Adopted Budget and
Financial Plan for Fiscal Year 2014-15 on May 20, 2014; and
WHEREAS, amendments for revenues and expenditures impacting the various funds should
be approved, consistent with the changes in estimated revenues, operating requirements, and
previous City Council actions, and consistent with the information provided with the 4th Quarter
Financial Review of Fiscal Year 2014-15 received by the City Council on September 15, 2015; and
WHEREAS, the 4th quarter budget items shown in Exhibit A to this Resolution need City
Council approval; and
WHEREAS, the following 4th quarter General Fund reserve designations need City Council
approval, and will be added to FY 2014-15 reserve balances already approved by the City Council on
June 16, 2015:
1. $602,146 for the Fire Service OPEB, totaling $1,000,000 for FY 2014-15;
2. $361,500 for the Service Continuity Reserve (15% of the current balance) to keep in line
with yearly cost increases; and
3. $2,250,000 for the Municipal Regional Permit.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby amend the Adopted Budget and Financial Plan for Fiscal Year 2014-15 to account for the
items listed in this resolution, and does hereby confirm the designation of reserves as listed in this
resolution.
PASSED, APPROVED AND ADOPTED this 15th day of September, 2015, by the following
vote:
AYES: Councilmembers Biddle, Gupta, Hart, Wehrenberg, and Mayor Haubert
NOES: None
ABSENT: None
ABSTAIN: None • r"I /
Mayor
ATTEST:
at? Z: /2.
City Clerk
Reso No. 156-15,Adopted 9-15-15, Item 4.11 Page 1 of 1
EXHIBIT A
CITY OF DUBLIN
FISCAL YEAR 2014-15
BUDGET CHANGE FORM
Budget Change Reference#:
'" CityCouncil's Approval Required,'
From Un-Appropriated Reserves X Budget Transfer Between Funds
From Designated Reserves Other
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT .
Account Amount Account Amount
EMS Special Revenue Fund -Fire Operations Support-
Contract Services
2109.2402.64001 $274
Garbage Service Fund -Waste Management-Contract
Services
2303.5101.64001 $53,309
Street Light Dist 1983-1 Fund -Street Lighting -Electric
2701.2802.63202 $40,000
Street Light District East Dublin 1999-1 Fund -Street Lighting
-Electric
2705.2802,63202 $17,896
CERBT Trust Fund -Non-dept-Insurance
5171.1901.52301 $4,391
REASON FOR BUDGET CHANGE
1. Increase professional services budget for Supplemental Paramedic Assessments
2. Increase waste management garbage collection services budget due to additional residential units
3. Align electric budget for Street Light Districts with actual cost
4. Increase pay-go retiree health budget to account for additional retirees
As Presented at the City Council Meeting 9/15/2015
**********Finance Use Only**********
G:\Quarterly Reports\FY 14-15\Q3 14-15\14-15 Q4 Budget Adjustments 14-15 Q4 Budget Adjustments
FISCAL YEAR 2014-15
BUDGET CHANGE FORM
Budget Change Reference#:
City Council's Approval Required
Posted By Date:
G:\Quarterly Reports\FY 14-15\Q3 14-15\14-15 Q4 Budget Adjustments 14-15 Q4 Budget Adjustments
GENERAL FUND SUMMARY
FY 2014-15 4th QUARTER FINANCIAL REVIEW
Difference Difference
Actual Adopted Amended Actual - FY 14-15 Actual Vs. FY 13-14 Actual Vs.
13-14 14-15 14-15 14-15 FY 14-15 Amended FY 14-15 Actual
Revenues
Property Taxes 25,286,308 25,898,281 29,290,511 29,437,951 147,440 100.5% 4,151,643 116.4%
Sales Tax 17,820,966 17,686,696 18,361,216 18,300,315 (60,901) 99.7% 479,350 102.7%
Other Taxes 5,427,627 4,813,800 5,053,800 6,191,962 1,138,162 122.5% 764,335 114.1%
Development Permits 5,787,413 3,718,045 5,078,620 5,860,052 781,432 115.4% 72,639 101.3%
Development Services 4,708,218 3,217,478 4,265,398 4,781,506 516,108 112.1% 73,288 101.6%
Other Licenses&Permits 186,571 170,987 170,987 195,203 24,216 114.2% 8,631 104.6%
Fines&Penalties 111,714 138,260 138,260 124,529 (13,731) 90.1% 12,815 111.5%
Interest 788,413 368,581 368,581 550,264 181,683 149.3% (238,149) 69.8%
Rentals&Leases 708,090 1,016,037 1,016,037 1,001,581 (14,456) 98.6% 293,492 141.4%
Intergovernmental 191,574 193,620 193,620 483,300 289,680 249.6% 291,726 252.3%
Charges for Services 4,490,579 3,898,274 4,148,451 5,527,476 1,379,025 133.2% 1,036,896 123.1%
Other Revenue 302,015 388,654 398,354 432,191 33,837 108.5% 130,176 143.1%
Community Benefit Payment 2,108,858 2,426,174 2,776,174 2,964,899 188,725 106.8% 856,041 140.6%
Subtotal Revenues $ 67,918,346 $ 63,934,887 $ 71,260,009 $ 75,851,229 $ 4,591,220 106.4% $ 7,932,883 111.7%
Carryover Prior Year
Operating Revenues 1,493,299
Total Revenues $ 67,918,346 $ 63,934,887 $ 72,753,308 $ 75,851,229 $ 3,097,921 $ 7,932,883
Expenditures
Salaries&Wages 9,443,209 9,708,952 10,009,952 9,465,819 (544,133) 94.6% 22,610 100.2%
Benefits 4,530,267 4,892,712 4,892,712 4,395,043 (497,669) 89.8% (135,224) 97.0%
Services&Supplies 2,133,125 2,453,706 2,462,206 1,584,944 (877,262) 64.4% (548,181) 74.3%
Internal Service Fund Charges 1,721,525 1,778,101 1,778,101 1,763,226 (14,875) 99.2% 41,701 102.4%
Utilities 1,784,982 2,035,482 2,035,482 1,724,116 (311,366) 84.7% (60,866) 96.6%
Contracted Services 35,099,787 36,897,837 38,158,945 37,400,528 (758,418) 98.0% 2,300,741 106.6%
Capital Outlay 212,240 511,710 554,334 174,314 (380,020) 31.4% (37,926) 82.1%
Contigency&Contributions 364,127 919,282 211,346 69,264_ (142,082) 32.8% (294,863) 19.0%
Subtotal Expenditures $ 55,289,261 $ 59,197,782 $ 60,103,078 $ 56,577,252 $ (3,525,826) 94.1% $ 1,287,991 102.3%
Carryover Prior Year
Operating Expenditures 1,493,299
Total Expenditures $ 55,289,261 $ 59,197,782 $ 61,596,377 $ 56,577,252_$ (5,019,125) $ 1,287,991
OPERATING BUDGET IMPACT
SURPLUS/(DEFICIT) $ 12,629,085 $ 4,737,105 $ 11,156,931 $ 19,273,976 $ 8,117,046 $ 6,644,892
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CAPITAL IMPROVEMENTS SUMMARY
FY 2014-15 4th QUARTER FINANCIAL REVIEW
Actual Adopted Amended Actual
13-14 14-15 14-15 14-15
CIP/ One-Time Expenditures
Maintenance Yard * $ (4,894,349) $ (1,133,601) $ (883,578)
Public Safety Complex * $ (3,186,592) $ (37,312) $ (7,022)
Parkland Acquisition * $ (1,954,025) $ -
PD Wing Renovation * $ (2,000,000) $ (31,857)
Emerald Glen Aquatics Complex * $ (102,350) $ -
Civic Center Modifications * $ (132,498) $ (155,457) $ (122,339)
Joint City/School Projects *
Cemetary Expansion * $ (816,960) $ (816,960) $ (6,928)
Fire Services OPEB *
Amador Plaza Rd Bicycle & Ped Impr * $ (450,042) $ -
Contribution to ISF *
Fallon Sports Park - Phase 1 *
Storm Drain Trash Capture * $ (583) $ (178,436) $ -
San Ramon Rd Landscape $ (239,065) $ (239,065) $ (405)
Tree Planting $ (777)
Sidewalk Safety $ (21,574) $ (86,972) $ (207,524) $ (67,784)
Electronic Agenda $ (64,945) $ (244,005) $ (27,902)
Tel System
Energy Upgrade $ (102) $ (5,593) $ -
Network Syst Upgrade $ (12,539) $ (313,793) $ (89,789)
Tennis Court Resurfacing $ (10,000) $ (151,801) $ (133,090)
GIS $ (19,000) $ (87,656) $ -
ADA Transition $ (21,177) $ (43,577) $ (22,400)
Storm Drain Condition $ (100,476) $ (160,042) $ (207,010) $ (184)
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* Funded with General Fund Committed Reserves
General Fund Reserves
FY 2014-15 Designations
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL
FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2014-15
Reserve Balances YEAR END INCREASE DECREASE CHANGE YEAR END
Nony$Pen'CI abfe $ 2,270,022 ;$ , %8,00$ $ (797,337) $ (794,311) ,$. x,47$,691`'
Prepaid Expenses 27,080 - - - 27,080
Cemetery Endowment 60,000 "", - - - 60,000
Advance to Fire Impact Fee 901,907 3,006 (434,307) (431,301) 470,606
Advance to PERS Side Fund 1,281,035 4'! - (363,030) (363,030) 918,005
Restricted $ 500,000 $ $, $ , $ $06,600'°
Heritage Park Maintenance 500,000 - - - 500,000
Committed $ 30,992,256 , 5' $ `-(1,135,841) $. , 7,538,923., ,.',38,5341779;
Economic Stability 6,000,000 - - - 6,000,000
Downtown Public Impr 1,000,000 - - - 1,000,000
Open Space Funding 45,975 - (45,975) (45,975) -
Affordable Housing 1,000,000 f - - - 1,000,000
Emergency Communications 741,000 , - - - 741,000
Fire Svcs OPEB 8,196,000 1,000,000 - 1,000,000 9,196,000
Innovations&New Opport 1,372,785 ':':';! - - 1,372,785
it City/School Projects 235,873 P'1 (119,858) (70,000) (189,858) 46,015
One-Time Initiative 1,341,408 - - - 1,341,408
Specific Committed Reserves -
Emerald Glen Aquatic Complex 3,000,000 ""' - - - 3,000,000
Maintenance Facility 1,133,601 - (883,578) (883,578) 250,023
Cemetery Expansion 2,391,538 "'!' 2,887,600 (6,928) 2,880,672 5,272,210
Fallon Sports Park - 2,000,000 - 2,000,000 2,000,000
Civic Ctr Expansion 259,076 ':' - (122,339) (122,339) 136,737
Public Safety Complex - 7,022 (7,022) - -
Storm Drain Capture - 400,000 - 400,000 400,000
Shannon Center Parking Lot 775,000 - - - 775,000
Utility Undergrounding - - - - -
Advance to Public Facility Fee 3,500,000 2,500,000 - 2,500,000 6,000,000
Assigned $ 32,391,354 $ 6,118,814 $ (2,634,906), $ 3,483,910 ;$ 35,875,264
Accrued Leave 979,248 " - (25,997) (25,997) 953,251
Operating Carryovers 1,486,299 873,562 (1,493,299) (619,737) 866,562
CIP Carryovers 1,083,752 1,133,753 (1,083,752) 50,001 1,133,753
Non-Streets CIP Commitments 3,132,016 - - - 3,132,016
Catastophic Loss 10,608,186 - - - 10,608,186
Service Continuity 2,410,000 ! 361,500 - 361,500 2,771,500
Pension&OPEB 9,866,853 - - - 9,866,853
Fiscally Responsible Adj 325,000 - - - 325,000
Municipal Regional Permit - 2,250,000 - 2,250,000 2,250,000
Specific Assigned Reserves -
Civic Ctr Renovation-Police 2,000,000 !: (31,857) (31,857) 1,968,143
Contribution to ISF 500,000 1,500,000 1,500,000 2,000,000
Unassjgneidii 1, 1 i 1; , $ .13,424,130, $;`. 4,568,082 ,„$,,,,,,, 3,084,115 $ ;7,652,197 ,$,..
Unassigned-Unrealized Gains 99,765 (142,498) (142,498) (242,263)
Unassigned(Available)* 13,324,365 '" - 21,318,590
TOTAL RESERVES $ 79,577,762 + $ 19,364,667 $ (1,483,967) $ 17,880,699 $ 97,458,461
*Equal to 4.0 months of the FY 2015-16 Operating Budget