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HomeMy WebLinkAbout4 DRAFT P&CS Minutes PARKS AND COMMUNITY SERVICES COMMISSION REGULAR MEETING Draft Minutes CITY OF DUBLIN December 15, 2014 The December 15, 2014 Regular Meeting of the Parks and Community Services Commission was called to order at 7:00 PM at the Dublin Civic Center, Dublin, California, by Chair Totaro. PLEDGE OF ALLEGIANCE Chair Totaro led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Ballesteros, Boboc Elias, Mack, Totaro,Tran Commissioner Absent: None ORAL COMMUNICATIONS 3.1 BRIEF INFORMATIONAL ONLY REPORTS FROM THE SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Senior Center Advisorv Committee Vice Chair Mack reported on the Advisory Committee meeting held on December 4, 2014. The Advisory Committee received reports on the Benefit Concert and Lunch Program Customer Satisfaction Surveys and the Senior Center Foundation's Holiday Boutique. Staff reminded the Advisory Committee that there is a Giving Tree and a Toys for Tots barrel at the Senior Center; the Senior Center Drop-In Fee will increase to $2 in 2015; the Senior Center will close for the holidays beginning December 24, 2014 and reopen on January 5, 2015; and the January 2015 SCAC regular meeting has been cancelled. Youth Advisorv Committee Cm. Tran reported on the Advisory Committee's Special Meeting held on November 19, 2014. The Youth Advisory Committee (YAC) received presentations from the qualified Youth Mini Grant applicants and the Advisory Committee rated and provided a funding recommendation for each of the applicants. The applicants would be notified of the approved funding recommendations at the January 2015 YAC meeting. The December 2014 YAC meeting has been cancelled. 3.2 PUBLIC COMMENTS- None APPROVAL OF MINUTES 4.1 Regular Meeting October 20, 2014 On a motion by Vice Chair Mack, seconded by Cm. Ballesteros, and by a vote of 5-0-1, the Commission voted to approve the minutes of the Regular Meeting of October 20, 2014 as presented. Cm. Boboc abstained from the vote as he was not present for the October Meeting. 4.2 Joint Meeting November 17, 2014 On a motion by Cm. Elias, seconded by Vice Chair Mack, and by a vote of 5-0-1,the Commission voted to approve the minutes of the Special Joint Meeting with the Heritage and Cultural Arts Commission on P&CSC Draft Minutes—December 15,2014—Page 2 of 3 November 17, 2014 as presented. Cm. Boboc abstained from the vote as he was not present for the Special Joint Meeting. WRITTEN COMMUNICATIONS— None PUBLIC HEARING—None UNFINISHED BUSINESS—None NEW BUSINESS 8.1 Group Picnic Area Use Policy and Fee Schedule Ms. Micki Cronin, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. Cm. Tran stated she thought expanding the number of picnic areas available for reservation is a great idea and she liked that the policy was more detailed and would be effective February 2015. Cm. Elias asked if the proposed picnic area at Schaefer Ranch Park would be reserved per table or for the whole covered area. Ms. Cronin stated the reservation would be for the whole area under the shade structure. There are four individual picnic tables that would remain available in the park for first-come, first-serve use. Vice Chair Mack asked how often groups use inflatable jump houses at the parks. Ms. Jennifer Kransky, Senior Office Assistant, stated many groups use an inflatable jump house with their picnic rentals. Emerald Glen Park is the only park where inflatable jump houses are allowed as there are electrical outlets available and generators are not allowed in the parks. Cm. Boboc asked if there are any waivers or accommodations for those that may not be able to afford the rental fees. Ms. Cronin stated the policy does not include rental fee waivers; however, special requests may be submitted in writing to the Parks and Community Services Director. Cm. Ballesteros asked for clarification on inflatable jump houses at Schaefer Ranch Park. Ms. Cronin stated inflatable jump houses are not allowed at neighborhood parks at this time. Cm. Ballesteros also asked if the future Emerald Glen Recreation and Aquatic Center (EGRAC) would have any picnic areas. Ms. Cronin stated Staff is looking into including picnic areas that can be reserved at EGRAC. Chair Totaro asked if there have been any conflicts with groups reserving the picnic areas. Ms. Cronin stated a reservation schedule is regularly posted near the picnic areas and the customer receives a copy of their rental permit to take to their reserved picnic area. Ms. Kransky stated Staff has not received complaints about picnic areas being taken when a customer has a reservation. The complaints received refer to customers having to go out to the picnic areas very early in the morning to make sure they are able to claim tables for their event at the first-come, first-serve areas. Chair Totaro asked if anything should be added to the policy to address conflicts. Ms. Cronin stated she did not think anything was needed at this time. Chair Totaro commented that there could be some issues at the neighborhood parks with residents using the reserved areas. Ms. Cronin stated Staff sent out a notice to the residents surrounding the parks and another notice would be sent out again when the policy goes to City Council. On a motion by Cm. Ballesteros, seconded by Cm. Boboc, and by a vote of 6-0-0, the Commission recommended approval of the Group Picnic Area Use Policy and Fee Schedule to City Council. P&CSC Draft Minutes—December 15, 2014—Page 3 of 3 OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS &COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF Vice Chair Mack reported that she attended the Senior Center Holiday Luncheon. Chair Totaro asked if the Commission could be informed of the Dublin Crossing Park time line. Ms. Cronin stated there is no new information on that park project at this time and she would have the Parks and Community Services Director provide the Commission with a Dublin Crossing Park update at a future meeting. Cm. Ballesteros asked about the status of Jordan Ranch Park. Ms. Cronin stated the park is currently in the development stage. Vice Chair Mack asked about the Military History Museum Exhibit items. Ms. Cronin stated she believes the items would be used at the proposed Military History Center to create a storyline and exhibit. Chair Totaro reflected on the Commission and all the projects over the past eight years; Chair Totaro thanked outgoing Vice Chair Mack, Cm. Boboc and Cm. Elias for all their efforts as Commissioners. Ms. Cronin provided program and project updates and thanked the Commissioners for their contributions to the City. ADJOURNMENT Being no further business, the meeting adjourned at 7:25 PM. Respectfully submitted, Jennifer Kransky Senior Office Assistant APPROVED: Chairperson