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Home My WebLink AboutReso 179-13 First Qtr Budget RESOLUTION NO. 179 - 13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ADOPTING A FIRST QUARTER BUDGET AMENDMENT TO THE CITY OF DUBLIN'S FISCAL YEAR 2013-14 BUDGET AND POSITION ALLOCATION SUMMARY WHEREAS, the City of Dublin adopts the budget with the intent of providing a planned policy program for City services; and WHEREAS, the City Council approved Resolution 86-13 adopting the Adopted Budget and Financial Plan for Fiscal Year 2013-14 on June 4, 2013; and WHEREAS, amendments for revenues and expenditures impacting the various funds should be approved, consistent with the changes in estimated revenues, operating requirements, and previous City Council actions, and consistent with the information provided with the 1st Quarter Financial Review of Fiscal Year 2013-14 received by the City Council on October 15, 2013; and WHEREAS, the following 1st quarter budget items need City Council approval: 1. Increase General Fund Grant Revenue by $32,350 to accept funding from the State Office of Traffic Safety, as listed in Exhibit A to this attachment; 2. Increase the General Fund expenditure budget by $32,350 in the Engineering division for the use of such grant funding; 3. Replace 1.0 FTE Limited Term Office Assistant with 1.0 FTE Recreation Coordinator in the Heritage and Cultural Arts division, with no net budget impact; 4. Approve the out-of-state travel for the City Manager to attend the All American City Board Retreat in Colorado, and for Officers in the Dublin Police Department to attend a narcotics conference and training in Nevada. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby find, determine, declare, and resolve as follows: that the Adopted Budget and Financial Plan for Fiscal Year 2013-14 is hereby amended to account for the items listed in this resolution. PASSED, APPROVED AND ADOPTED this 15th day of October, 2013, by the following vote: AYES: Councilmembers Gupta, Hart, Haubert, and Mayor Pro Tem Biddle NOES: None ABSENT: Mayor Sbranti ABSTAIN: None /(10 Mayor Pro Tem ATTEST; 6/zyp ocyf City Clerk Reso No. 179-13,Adopted 10-15-13, Item 8.2 Page 1 of 1 CITY OF DUBLIN Exhibit A BUDGET CHANGE FORM FISCAL YEAR 2013/2014 CHANGE FORM# New Appropriations(City Council Approval Required): Budget Transfers: From Un-Appropriated Reserves From Budgeted Contingent Reserve (Approval Req'd) Within Same Department Activity Between Departments(City Council Approval Req'd) X From New Revenues Other: Name: Revenue-OTS Grant- Other State Grants GL Account#: 2106.8301.47261 $32,350 Name: Expenditure-Engineering- Software $32,350 GL Account#: 2106.8301.61108 REASON FOR BUDGET CHANGE ENTRY: The City of Dublin was successful in receiving a grant from the State of California -Office of Traffic Safety (OTS)for$32,350 to electronically track, analyze, and report collision records that are generated by the Dublin Police Services.Currently,only a detailed spreadsheet is available to review traffic collision data. Data entry is time consuming, subject to entry error, and there are no efficient means to display the data illustratively, to analyze patterns in the data, or to identify correlations between traffic enforcement efforts and traffic collisions. This grant will provide hardware, software and training using State approved software. This will also reduce the dependence on consultants to conduct a traffic safety analyses using General Fund money every three years. Most of this work would be done in-house in the future. It would also help staff in responding to resident concerns and requests on traffic collisions. As Presented at the City Council Meeting on: Date: 10/15/13 (Finance Use Onty Posted By: Date: City Council Minutes Excerpt Attached Reviewed By: ATTACHMENT 2 City of Dublin,General Fund Summary ATTACHMENT 3 Projected FY 12-13&1st Quarter FY 13-14 4th Qtr Change Actual Amended Projection Change from Adopted Amended Projected from REVENUE 11-12 12-13 12-13 Amended 13-14 13-14 13-14 Amended Property Taxes 22,246,360 23,073,950 23,590,102 516,152 24,153,050 24,153,050 24,153,050 - Sales Taxes 14,996,932 15,850,000 15,359,340 (490,660) 16,271,400 16,271,400 16,271,400 - Real Prop Trf Taxes 441,575 430,000 873,022 443,022 491,100 491,100 491,100 - TOT 879,733 875,000 1,003,146 128,146 898,100 898,100 898,100 - Franchise Taxes 2,974,368 2,897,300 3,178,090 280,790 2,943,800 2,943,800 2,943,800 - Building Permits 4,075,222 3,247,170 4,627,631 1,380,461 2,255,020 2,255,020 2,255,020 - Licenses&Other Permits 445,214 405,320 623,784 218,464 535,750 535,750 535,750 - Fines&Penalties 126,387 115,410 132,616 17,206 138,260 138,260 138,260 - Interest,Rental&Other 1,975,505 2,986,770 2,118,380 (868,390) 1,530,060 1,530,060 1,530,060 - Intergovernmental 196,629 181,800 208,904 27,104 183,620 183,620 215,970 32,350 Charges for Services 7,689,540 8,098,032 9,076,147 978,115 7,093,630 7,093,630 7,093,630 - Comm Benefit Pymnts 1,107,851 5,348,790 6,334,160 985,370 1,461,210 1,461,210 1,461,210 - Transfers In 27,760 116,400 116,360 (40) 30,880 30,880 30,880 - T01'AL REVENUE 57,149,077 63,625,942 97,241,004 3,015,739 57,999, 54/940/0' 0' 4th Qtr Change Actual Amended Projection Change from Adopted Amended Projected from EXPENDITURES 11-12 12-13 12-13 Amended 13-14 13-14 13-14 Amended City Council 349,649 432,520 353,065 (79,455) 433,930 433,930 433,930 - City Manager 1,277,736 1,333,360 1,328,290 (5,070) 1,338,970 1,338,970 1,338,970 - Central Services 1,510,614 3,020,837 2,170,487 (850,350) 3,635,320 4,213,331 4,213,331 - City Clerk 1,686 46,120 28,361 (17,759) 3,120 3,120 3,120 - City Attorney 716,959 883,120 965,526 82,406 777,810 777,810 777,810 - Administrative Svcs 1,948,071 2,111,200 1,928,696 (182,504) 2,274,140 2,406,140 2,406,140 - Economic Dev 595,567 916,020 685,581 (230,439) 970,450 1,238,450 1,238,450 - Community Dev 4,724,679 6,070,354 6,118,543 48,189 5,884,110 5,958,860 5,958,860 - Public Works 5,268,623 5,280,210 5,493,121 212,911 5,661,540 5,728,577 5,760,927 32,350 Parks&Comm Svcs 8,188,952 8,499,247 8,692,118 192,871 9,113,640 9,127,740 9,127,740 - Police Department 14,660,756 14,784,942 13,741,471 (1,043,471) 15,564,830 15,971,600 15,971,600 - Fire Services n�,JRE�� 10,380,967 17,488,358 10,778,023 (6,710,335) 11,574,320 18,257,169 18,257,169 - TOTN.EDEN... S 49 *` 60 866 9' .. E. 7= °6 NET OPERATING IMPACT 7,558,818 2,759,654 14,958,401 753,700 (7,469,818) (7,469,818) OTHER SOURCES/USES Transfers out to CIP General lmpr (6,450,982) (4,275,824) (2,091,141) (5,792,470) (9,933,617) (9,933,617) - Community Impr (119,119) (86,411) (85,757) (86,130) (86,130) (86,130) - Parks Projects (308,583) - - (2,297,930) (2,297,930) (2,297,930) - Streets Projects (59,647) (140,432) (112,354) (245,840) (326,462) (326,462) - SubtotatClP (6,938,331) (4,502,667) (2,299,291) (8,422,370) (12'41`' NET IMPACT ON RESERVES 620,487 (1,743,013) 12,669,149 - (7,668,670) (20,113,956) (20113,956) - TOTAL FUND BALANCE 64,763,749 63,020,736 77,a412,11l 8 69,764,229 rS7y 'r .. !"sop ATTACHMENT 4 AMENDED FISCAL YEAR 2013-2014 POSITION ALLOCATION PLAN CITY POSITIONS Approved Amended Department Classification 2013-2014 2013-2014 Change fi if x/� 1kF ��j.rrit /f,J 'I,r r rp_,.✓rrr F !{�/r r��s-.v�'/,+ r' lvfe J l lis/r.�/ rCtp t/: ,,, ...,, r,,. „ City Manager Ci Mana•er 1.00 1.00 0.00 Assistant Ci Manager 1.00 1.00 0.00 [0:67,& d - Rc�a•�[•tiyr�ri�r-c+ 1.00 1.00 0.00 Secreta to the CM/De•u Ci Clerk 0.00 0.00 0.00 Executive Aide 1.00 1.00 0.00 Administrative Technician 1.00 1.00 0.00 Senior Office Assistant 0.50 0.50 0.00 Secreta 1.00 1.00 0.00 Office Assistant I/II 0.00 0.00 0.00 1n r✓ �'rr �� /"r�l �Ji. i h ii I' ,.,., ,i 4",Aiiy„'7,?, /gtr,1 1�' r rrr� g/;; rll l.�rl�r;�w �,,.,lr.I.i..,��,,.�„ Central Services Human Resources Director 1.00 1.00 0.00 Administrative Analyst I 0.00 0.00 0.00 Administrative Analyst 11 0.75 0.75 0.00 Senior Administrative Anal t 0.00 0.00 0.00 7l 1 i t. : . �..,N,�.li a�r.,o1.✓d.«,..u-9.!'/r�f,1�/.1.pl a:✓�I,`✓5/.r��r.'�tr�✓�W'.f�s�a,y .-✓./.��,!J >....:�,y!'IF,3:r,� . ��n�! .u✓lif'� Administrative Administrative Services Director 1.00 1.00 0.00 Services Finance Manager 1.00 1.00 0.00 Information Systems Manager 1.00 1.00 0.00 GIS Coordinator 1.00 1.00 0.00 Assistant to the City Manager 0.00 0.00 0.00 Budget Manager 1.00 1.00 0.00 Accountant 2.00 2.00 0.00 Senior Finance Technician 0.00 0.00 0.00 Finance Technician I/II 1.00 1.00 0.00 Finance Technician 0.75 0.75 0.00 Administrative Technician 1.00 1.00 0.00 Information Systems Technician I/l1 1.00 1.00 0.00 Network Systems Coordinator 1.00 1.00 0.00 r/ �'�/ ,. rr+Y6 /r�., /rr r 2'7"/,(f�/",��i�*alr��! r,f jF/rr/t �/ t r > r� /"Mr? 4,,r,,,v r„r rr ti,r,....ro 1.;,. rv,�t.a✓,h.✓rr�.v:.r .✓...�.,.1,A,. .e.,,l.�l✓✓aa,�..�rJ,...�..✓.Y"i,.,r! .e..1.,11.� rl.,..:.,.r.✓.,.� Police Services Administrative Anal t I 0.00 0.00 0.00 Administrative Ana t II 1.00 1.00 0.00 Administrative Aide 1.00 1.00 0.00 Administrative Technician 1.00 1.00 0.00 Office Assistant 1/Il 2.00 2.00 0.00 • •.• •••,.111M17111111111111111111 2.00 2.00 0.00 Communi Safe Assistant 0.00 0.00 0.00 ill � r> �`jf%�f �i�i f� ��j illliil: if .��1III � lili iy�n4 ,..,..,i,,: L...fi;%z� L,�Lir,J.✓.�...z�rl�rrF.fx.,G.,r�.YaJ J,,.e�I�1,,,.,35ar„,..�.r� � .,,,.. Disaster Senior Administrative Analyst 0.00 0.00 0.00 Preparedness Assistant to the Ci Manager 0.33 0.33 0.00 i /.yl/��(7 1�,erY�//:.;nfr fF�.,6 ��II 11" HPs 1�� 111I1 �. � tEllli�, ,�Lb�% s.;t✓.nr�IrGr�ard�.U�s:`1 ,d✓s,�sr.,G�cwLv'I��Y�;�>r �,.e,,,r,�l�✓a✓ .,a.�, �r dI„tr.,� Fire Services Senior Office Assistant 1.00 1.00 0.00 1. r'!//!,9f°ll iy��l 7��f , f,r jJ , Mill �� i IP t� i k Ja lJ' r, r, ��F, ,' tr.I,d r`„��./, / ( rd ....�,,. . f,., i!I....r{'// i,/r %rL/r,'l,' r hifi!ls%44g),c hi,' `fi/, /1 P!Y.rAZei.%�G�,//e/G 1,1 /%0'f�./4/27/4;'*a Public Works Public Works Director 1.00 1.00 0.00 Administration Public Works Manager 1.00 1.00 0.00 Administrative Technician 1.00 1.00 0.00 Office Assistant I/II 1.45 1.45 0.00 ;,�, ` ..J�f ruLx�1i`✓1��>>K��.b r,�/. r`>�'3+'>~wP v l)�i r:di;P na L.A�°t,��,l� �lJr'.✓. .y.:.�rP r�.�.i1 bra ,, .,.✓!.f v= AMENDED FISCAL YEAR 2013-2014 POSITION ALLOCATION PLAN CITY POSITIONS Approved Amended Department Classification 2013-2014 2013-2014 Change yr r I�1 r�0,!l hlrY<, fc d!'`ff/h'/.! '6�N/�/r // �! T/i.��'j�`M '�zW;. /.lr/ r/rNl�r ,%;" . 'W r.r.Gs.r,�!J;�.J.,(,.f�„r f,.,,,.,.":/ !r 1,f.`.�r,�!v�.�,a,.',.,e>!sL�,. � �,;.rr' ,!11./,..a. ' �, �/Je` Environmental Assistant to the Ci Man=ter 0.34 0.34 0.00 Programs Environmental S•ecialist 0.00 0.00 0.00 Environmental Coordinator 0.75 0.75 0.00 Environmental Technician 1.00 1.00 0.00 Administrative Aide 0.50 0.50 0.00 II ,S I,i„di.�✓,rLf:.l !1Lf f-f,1 n�f,�Ll r�I ;%n1./� / ,�i 4,` l�:,w,,,.��lfl ,lila., Waste Assistant to the City Manager 0.33 0.33 0.00 Management Environmental Coordinator 0.25 0.25 0.00 Senior Administrative Analyst 0.00 0.00 0.00 Administrative Aide 0.50 0.50 0.00 .., w„ , rr,U„a,,,..;:rnrr✓?11.1.,+,`✓>✓.!<`Yrz+�%LJ., �d,✓r, rlf�i ✓, qu l ,ff ,(,.,. .f I,b fAl e;.;.,, r;v„r.✓„Gi� Housing Housing Specialist 0.00 0.00 0.00 Programs Assistant to the City Manager 1.00 1.00 0.00 Administrative Analyst II 0.75 0.75 0.00 Administrative Analyst 1 0.00 0.00 0.00 Secretary 0.00 0.00 0.00 Administrative Technician 0.00 0.00 0.00 Senior Office Assistanct 0.75 0.75 0.00 Office Assistant I/II 0.00 0.00 0.00 III �4,P 6 r /(f, t y�,�r lA� IIIIfJI f 2!f �I�P ..., ��,�.�, �r sYl�x.'md�, ��.✓.��lSh�.v��r�ab lv L h..,�� r,J�. .,. i „ , ,,-,�. ,,,,,, .�,,,,,,,r .i,i,vi,,i„r{1,fn,?r,IL�fr��rr.;,r/.�1°�is,�ry�G�/ar,'�,l,��Ii.,Ysf xi;�,✓„r�,J.I„��o;.',i4,>,�i1,1>>y�rf,tlu.,�,di1,.r,C,x�/rfehr ; Heritage& Parks&Community Svcs Director 0.25 0.25 0.00 Cultural Ms Herita.t- &Cultural Arts Mana•er 0.90 0.90 0.00 Herita•e Center Director 1.00 1.00 0.00 Administrative Aide 0.20 0.20 0.00 Gra•hic Des'e n&Comm Coordinator 0.40 0.40 0.00 Recreation Coordinator 1.00 2.00 1.00 Recreation Technician 0.40 0.40 0.00 Office Assistant1/11 Limited Term) 1.00 0.00 1.00 �f Z,;',"//%,'%:?, %,drr dij /fiif �1L�14.,11( lay�) � INII i� I, lull[fJIr4 +I�grf ' : . �,. �✓!,�„<c.-v,, r.�s,.n,t✓f�a.,�.�.'/J�'`�,>�✓�v �>��,,.r,y,,., .,..alt�1,,... .,,..,.I.r 1,��✓f„f,,..w.,,,✓t',��ctfi Parks& Parks&Community Svcs Director 0.50 0.50 0.00 Community Asst.Parks&Community Services Dir. 1.00 1.00 0.00 Services Heritage&Cultural Arts Manager 0,10 0.10 0.00 'Recreation Supervisor 2.00 2.00 , 0.00 Recreation Coordinator 5.00 5.00 0.00 Graphic Design&Comm Coordinator 0.60 0.60 0.00 Administrative Aide 0.70 0.70 0.00 Senior Office Assistant 2.00 2.00 0.00 Office Assistant I/II 2.00 2.00 0.00 Recreation Technician 1.60 1.60 0.00 ;... �... I r - � w,4KfG/ 1/l '/•sr r III ,',Y1•P; Q.Z;L;l' `�� flf,, f✓Ja wf, LA4,10'4 ,., Parks Parks&Community Svcs Director 0.25 0.25 0.00 &Facilities Parks&Facilities Dev.Manager 1.00 1.00 0.00 Management Parks&Facilities Dev.Coordinator 1.00 1.00 0.00 Administrative Aide 0.10 0.10 0.00 Office Assistant I/II 0.10 0.10 0.00 Parks&Facilities Dev.Coordinator(Limited 1.00 1.00 0.00 .,f..,,;,.;�l�,l!n,�zlll.✓d;f �� 1,€f,✓ It,/1Tr'r'��tta��/,,,a�..�e,.,va �✓.II,.I f ..,r r,.IIi d,i).✓�Jl tv,!„l ,,.,,�'±J.L'�wf.�,' . AMENDED FISCAL YEAR 2013-2014 POSITION ALLOCATION PLAN CITY POSITIONS Approved Amended Department Classification 2013-2014 2013-2014 Change //1 s l f://!// / r /// / < .'7'? /�Fl�/�l!4G7/ . .. ....... . _ . v , � .��',. r evvl�,��r..w,/ ��!✓/fe.lfa�h�f iv h!i J1■ Community Commun. Develo• ent Director 1.00 1.00 0.00 Development Asst.Director of Communi Dev. 1.00 1.00 0.00 Plannin• Mena•er 0.00 0.00 0.00 Princi.al Planner 1.00 1.00 0.00 Senior/Associate Planner 1.00 1.00 0.00 Assistant Planner 1.00 1.00 0.00 Senior Code Enforcement Officer 1.00 1.00 0.00 Code Enforcement Officer 1.00 1.00 0.00 Administrative Anal t II 0.25 0.25 0.00 Administrative Anal t I 0.00 0.00 0.00 Secretary 1.00 1.00 0.00 Administrative Aide 1.00 1.00 0.00 Office Assistant I/II 2.45 2.45 0.00 Chief Buildin• Official 1.00 1.00 0.00 Buildin• Official 0.00 0.00 0.00 Senior Plan Checker 0.00 0.00 0.00 Plan Check En•'neer 1.00 1.00 0.00 Permit Technician 2.00 2.00 0.00 Senior Office Assistant 0.25 0.25 0.00 Administrative Technician 0.00 0.00 0.00 ,II,II„ ,//,//, , ,/S/sr/f ,J 'b�� /'//1 1111 ,.,0f „r,111[.H�i, g Engineering City Engineer 1.00 1.00 0.00 Senior Civil Engineer 3.00 3.00 0.00 Public Works Trans/Ops Manager 0.00 0.00 0.00 Assistant Civil Engineer 0.00 0.00 0.00 Associate Civil Engineer 1.00 1.00 0.00 Administrative Analyst II 1.00 1.00 0.00 Administrative Analyst I 0.00 0.00 0.00 Public Works Technician I/II 1.00 1.00 0.00 Public Works Ins.:ctor 2.00 2.00 0.00 r.,„ 1, ■3.ii,;:r ,!/L/,,...,.fr1,.! Economic Economic Development Director 0.00 0.00 0.00 Development Economic Dev Dir/PIO 1.00 1.00 0.00 Administrative Analyst II 1.00 1.00 0.00 Senior Office Assistant 0.50 0.50 0.00 Office Assistant I/II 0.00 0.00 0.00 Special Projects Manager(Limited Term) 1.00 1.00 0.00 1.��f1/,( GRAND TOTAL-ALL CITY POSITIONS 91.50 91.50 0.00 City of Dublin ATTACHMENT 3 Projected FY 12-13 & 13-14 General Fund Reserves Actual Estimated Projected 11-12 12-13 13-14 NET CHANGE IN FUND BALANCE 620,487 12,669,149 (20,113,956) Reserve Balances Non-Spendable 3,433,886 2,839,647 2,239,647 Prepaid Expenses 20,146 34,756 34,756 Cemetery Endowment 60,000 60,000 60,000 Advance to Fire Impact Fee 1,358,914 1,102,122 852,122 Advance to PERS Side Fund 1,994,826 1,642,768 1,292,768 Restricted 468 500,000 500,000 Heritage Park Maintenance 500,000 500,000 Committed 24,176,650 36,148,141 19,355,962 Economic Stability 5,868,847 5,868,847 5,868,847 Downtown Public Impr 1,000,000 1,000,000 1,000,000 Open Space Funding 1,000,000 2,052,225 - Affordable Housing 1,000,000 1,000,000 1,000,000 Emerald Glen Aquatic Ctr 1,500,000 1,500,000 1,500,000 Emergency Communications 741,000 741,000 741,000 Fire Svcs OPEB 5,148,021 7,610,058 1,473,058 Innovations&New Opport 3,372,785 1,372,785 1,372,785 Maintenance Facility 1,083,989 6,027,950 - Heritage Park,Maint - 750,000 750,000 Civic Ctr Expansion 767,922 451,872 - Emergency Generator 79,867 79,867 79,867 Public Safety Complex 1,272,811 3,070,746 - Jt City/School Projects - 600,000 296,396 Non-Streets CIP Commitments 2,681,384 3,932,601 One-Time Initiative 1,341,408 1,341,408 1,341,408 Assigned 22,080,677 23,900,696 23,563,592 Accrued Leave 863,379 896,658 896,658 Operating Carryovers 652,585 986,326 - CIP Carryovers 215,587 265,845 - Catastophic Loss 10,537,271 10,537,271 10,537,271 Service Continuity 2,410,000 2,410,000 2,410,000 Pension&OPEB 7,073,816 8,468,446 9,719,663 Fiscally Responsible Adj 328,039 336,150 - Unassigned 15,072,068 14,044,414 11,659,741 Unassigned-Unrealized Gains 1,013,252 (263,162) (263,162) Un>Isl t 4.416/) ' 14,059,284 , 14.30045 1023,371 TOTAL RESERVES 64,763,749 77,432,898 57,318,942