Loading...
HomeMy WebLinkAboutReso 171-13 Dublin Blvd Improv Sierra Ct RESOLUTION NO. 171- 13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING AMENDMENT TO THE AGREEMENT WITH BELLECCI & ASSOCIATES, INC. TO PROVIDE CONSULTING SERVICES FOR THE DUBLIN BOULEVARD IMPROVEMENTS - SIERRA COURT/CIVIC PLAZA TO DUBLIN COURT— CIP NO. 960026 WHEREAS, on February 7, 2012, the City of Dublin entered into an Agreement with Bellecci & Associates, Inc. to perform preliminary engineering services for the Dublin Boulevard Improvement project from Sierra Court/Civic Plaza to Dublin Court under CIP No. 960026; and WHEREAS, on June 18, 2013, the City Council of the City of Dublin adopted the project Mitigated Negative Declaration and approved the preliminary engineering plans for the Dublin Boulevard Improvements project from Sierra Court/Civic Plaza to Dublin Court, and WHEREAS, the City Council of the City of Dublin approved the Fiscal Year 2013-14 Budget and Financial Plan which directed staff to proceed with the completion of the 95% design submittal package for the Dublin Boulevard Improvements project, design of the Rule 20A Undergrounding project, and acquisition of the necessary right-of-way to get the project ready for construction; and WHEREAS, the City desires to amend Bellecci & Associates' existing Agreement to complete the abovementioned tasks. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approves the Amendment to the Agreement with Bellecci &Associates, Inc. BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Amendment to the Agreement, attached hereto as Exhibit A. PASSED, APPROVED AND ADOPTED this 15th day of October, 2013, by the following vote: AYES: Councilmembers Gupta, Hart, and Haubert, and Mayor Pro Tern Biddle NOES: None ABSENT: Mayor Sbranti ABSTAIN: None J2 W Mayor Pro Tem ATTEST: /://./;) ( F gY/ City Clerk Reso No. 171-13,Adopted 10-15-13, Item 4.2 Page 1 of 1 E7Cf'lll31T"A" OF RESOLUTION -13 AMENDMENT TO AGREEMENT_.- ft TWlr.EN CITY OF DUBLIN'AND f1ELLECCI&ASSOCIATES, INC, FOR CONSULTING SERVICES WHEREAS, the City of Dublin entered into an Agreement with flellecci & Associates, Inc. on February 7„ 2012 to perform preliminary engineering selvlces for the Dublin Boulevard improvements project from Sierra Court/Civic Plaza to Dublin Court under CIP No. 900026; and WHEREAS, the Scope of Work is proposed to bo expanded to Include the completion of the 95%design submittal package for the Dublin Boulevard Improvements project, design of the Rule 20A Undergrounding project, and acquisition of the necessary right- of-way to get the project ready for construction; and the not-to-exceed contract amount Is proposed to be increased $273,227; and WHEREAS, the City of Dublin desires to extend the term of the Agreement to end December 31, 2010; NOW, THEREFORE , the patties hereto agree as follows: Scope of Work Scope of Work shall be modified to include additional scope of work as described in Consultant's letter dated September 12, 2013(attached). Not-To-Exceed The total cost for time-and-materials work under this amendment shall not exceed an additional $273,227 based on the attached cost breakdown. Term of Services The term of the agreernorit shall be extended to end December 31, 2016. CITY OF DUBLIN Joni Pattlllo, City r ATTEST: y ,� City Clerk E3E t..t..ECCI &ASSOCIATES, INC. I:rank Bellecci, President Date: l ? __._._.__...._._. c\u,,,,,,[34A ppDataTocaldslicrosafrMindmvs 11'cuwoly Memel Piled(:ontent.Ontlnukl'lU'r;li)RZSethibii A-Amendment to Avid 101 5.20ISA:; 0 dC Q1 1r tltll ,.r� 'F "' '�iuM U80 � September 12,2013 Mr. Ferd Del. Rosario, V.E. City of Dublin Public Works Department 100 Civic Plaza Dublin,CA 94568 Regarding: Contract Amendment for the Dublin Boulevard Widening and Rule 20A Underground Project Dear Ferd: Bellecci &.Associates appreciates the opportunity to continue working with the City of Dublin.Per our discussions, Bellecci &Associates Inc. and our subconsultants propose to provide engineering, surveying and property acquisition design services to the City of Dublin for the for the Dublin Boulevard Widening and Rule 20A Undergrounding Project. Attached for your review is our proposed additional scope of services for the design of the Dublin Boulevard widening plans, specifications and estimate(PS&E)to the 95% design submittal stage (final design is subject to funding availability). The scope of services also includes property acquisition services and the preparation of the Rule 20 Underground Project PS&E through the bid stage. Also attached for your review is a copy of our proposed budget to do the work and a preliminary schedule for the project. We are looking forward to continue working with you on the Dublin Boulevard Widening Project. If you have any questions, feel free to call me at 925-685-4569. Sincerely, BELLEC:CI & ASSOCIATES, INC 0 11 r"f .� Robert Broestl, PE Senior Project Manager CONCORD PLEASANTON BRENTWOOD 2290 Diamond Blvd.Suite 100 660 1 Koll Center Parkway,Suite 24o 181 Sand Creek Road,Ste.H Concord,CA 9452o-5744 Pleasanton,CA 94566-3127 Brentwood,CA 94513-2213 Civil Engineering Land Surveying Tel.925.685.4569 Tel.925.681.4895 925.683..4881 a'ilikAtecci & s '', q ems, ww i Civil Engiw)Thing • L.Ernal Plami kig . Lo nd SI:w ta.y,in EXHIBIT A DUBLIN BOULEVARD WIDENING PROJECT AND RULE 20A UTILITY UNDERGROUND PROJECT (SIERRA CT./CIVIC PLAZA'1'O DUBLIN CT.) September 12, 2013 The City of Dublin ("CITY") is retaining Bellecci &Associates, Inc("CONSULTANT")to perform civil engineering and land surveying services for the Dublin Boulevard Widening and Rule 20A Utility Undergrounding Project (Sierra Ct./Civic Plaza to Dublin Ct.) ("PROJECT"). The scope of work in described in more detail below. SCOPE OF WORD. (PHASE 2 DESIGN SERVICES) The Phase 2 Design Team will include the following Design Professionals: a Land Surveyors Bellecci&Associates m Civil Engineers Bellecci & Associates • Landscape Architects Royston Hanamoto Alley and Abey(RHAA) o Traffic Engineer TJKM • Geotechnical Engineer Purcell Rhoades ® Structural Engineer Duquette Engineering O Appraiser Valbridge Property Advisors a Real Estate Services Owen Poole Project Coordination and Meetings (Bellecci) Bellecci & Associates will manage the design process oldie multi-disciplined team and will provide the overall project coordination for the Dublin Boulevard Widening and Rule 20A Utility Undergrounding Project. In addition, Bellecci will attend meetings with City staff, utility companies and stakeholders for the coordination of the project.The meetings shall include: a One (1) project design start-up meeting with City and project stakeholders • Two (2)design review meetings with Public Works staff o One (1)property owner coordination meeting o Meetings(up to 3) with the utility companies Delrrer�rd�lc:Aronre Dublin Boulevard Widening Design (35%,65% & 95%) The design of the roadway widening project will be a collaborative effort by the design consultant team consisting of Bellecci(civil design),RHAA(landscape design), Purcell Rhoades(geotechnical report). Duquette Engineering(structural engineering)and TJKM (traffic signal & lighting).The design team will prepare the plans, specifications and bid items in a standard City format to the 95%design stage. Bellecci will provide the City with submittals at the 35%, 65%and the 95%design stages. Engineer's estimates will be provided with each design submittal. 6��ff`;j e 1 t Associates, • L' Civic t:nyineerin9 t farad Mani-in9 + Laru Survoyihic► The plan set for the 35% submittal swill be based on the approved Alternative 2 conceptual plan(which included replanting the existing median islands) and swill include basic information sheets along with sheets containing horizontal layout of facilities minus the details, profiles, enlargements, and erosion control. The intent of the 35%submittal is to provide a progress plan set for circulation throughout the City and illicit a response from interested parties.. The 65% Plans Specs and Estimate(PS&E) will incorporate the comments from the 35% submittal. The 65%plan submittal will also include a set ofteelmical specifications prepared in a.Caltrans format customized to the City's requirements. The engineer's estimate submitted with the preliminary plan will be updated to include the cost of the project based on the 65%design drawings. The 65%plans, technical specifications and estimate will be submitted to the City for review and comments. In addition at the 65%design stage RHAA will provide; 3 concept designs for the Dublin Sports Ground sign, pedestrian lighting fixture selection options,and input on the prefabricated pedestrian bridge selection. At the 65% design stage a hydrology and hydraulics study will be prepared for the project.It is anticipated the project will not result in a substantive change in either total runoff volumes or runoff characteristics. For purposes of this scope we assume changes to the storm drainage system will be limited to relocation and/or replacement of inlets, catch basins, and manholes. Pipe size changes are not anticipated.The design approach and storm drain system modifications, if any, will be incorporated into the PS&E package. The 95%PS&E submittal will incorporate the 65%review comments received from the City. Prior to the 95©%submittal, the plan set will go through QA/QC to insure the submittal package includes the appropriate information. The QA/QC process will check for overall construetability, coordination between disciplines, and inadvertent errors and omissions. The engineer's estimate will be updated to include the cost of the project based on the 95% design drawings. The 95%plans, technical specifications and estimate will be submitted to the City to be shelved until finding is available to construct the project. Deliverable:An electronic PDF copy of the 35%plans, and the 65% cf 95%PS&E. Utility Research & Potholing Bellecci will further investigate the locations of the utilities (including City owned facilities) in the project areas. Existing utilities that may be in conflict with the propose utilities will be potholed to obtain the in place horizontal and vertical location. The potholing will be completed by a utility locating company using a vacuum extraction method. This scope includes up to one (1) clay of potholing. The potholed utility information will be used to verify the design of the proposed utilities. Deliverable. Copies of the pothole logs en Civd Encnn efin a + Land Piami ng a and Su voyrir yr Right of Way Acquisition (Plats& Legals, Appraisal & Owner Negotiation) The preliminary Right of Way (ROW) base map prepared during phase 1, depicting the ROW and the record ownership along Dublin Boulevard will be refined to match the nuances discovered during the final design of the project. The ROW base map will depict areas to be acquired and will also show the locations of the Temporary Construction Easements(TCE). This map will be the basis for the ROW acquisition and TCE exhibits.After the 35%design stage Bellecci will prepare the plats and legal descriptions needed for property acquisitions and for the TCEs. In addition we will prepare the plat and legal description for an easement for the Alameda County Flood Control channel crossing with the pedestrian bridge We will obtain Preliminary Title Reports for the properties along project frontage.These Preliminary Title Reports will be beneficial not only in establishing the property ownership and easement rights but also in the preparation of the"summary"appraisals for the ROW acquisitions. Valbridge Property Advisors will perform appraisals of the properties affected by the Dublin Boulevard Widening project. The purpose of these appraisals is to reach a conclusion of the just compensation for the portions of the properties that will be acquired.This also includes an evaluation of how the partial acquisition impacts the use of the various properties and whether any severance damages or benefits may be applicable.The appraisals will be developed and prepared in accordance with the Uniform Standards of Professional Appraisal Practice ("USPAP")and will meet the necessary federal and/or state requirements. Once the summary appraisal reports are complete, the reports will be provided to the City for review and to determine the written offer amount for each property owner. Real Estate Services (RES) will meet with each property owner and negotiate for the acquisition of the needed properties. We will consult with City staff and keep them apprised of the progress of the negotiations. Should RES be unable to acquire the property after thur meetings, negotiations with the property owner will cease and the City will have to pursue legal options to acquire the property. Deliverable: Copies of the Preliminary Title reports, plats ct legarls and the sulrnuar.r� appraisal reports ` Agency Coordination Bellecci will coordinate with the transit agencies to discuss the potential impacts that the widening project may have to their bus stops within the project limits. We will work with the transit agencies to develop ideas for the existing bus stops that will be reflected on the plans. We will also contact Alameda County Flood Control (ACFC) to discuss the plans and the spanning of the channel with a prefabricated bridge. We will also discuss their requirements for an easement across the channel. The results of our discussions will be reflected on the plans. .Deliverable: Correspondence-with the agencies and meeting minutes from any meetings efface; A,,, Associates, roil Civic Engineering + Lana Planning Land K7fAY`veyii1¢4, Mlle 20A Underground District Plans(Bellecci) Bellecci's services associated with this phase of the project will commence with the preparation of the Intent Drawings and submittal to PG&E, AT&T, and Comcast. The intent drawings will depict: a. The general alignment of the joint trench b. The approximate location of primary electrical service vaults(1/7 boxes) c. Strategic locations for street crossings cf. #5 boxes,transformers, and secondary boxes will be shown after PG&E design is complete. We will coordinate with PG&E, AT&T, and Comcast for the design of undergrounding, vault, and splice box locations. Note:After the Intent drawings are submitted to the utility companies, the project goes "dormant" for a period of time ranging from 6 months to 24 months, all dependent on the internal schedules and work loads of each utility provider. The design phase of the Rule 20A utility underground project will commence once we receive a response to the intent drawings in the form of detailed preliminary design from each utility provider.(As stated above, this could be anywhere from 6 to 24 months after we submit the Intent Drawings). For the Rule 20A design we will provide the following: e Prepare plans depicting trench and termination can locations(as applicable)on private property for each service connection. O Prepare composite plans based on final designs from PG&E,AT&T, and Comcast. Negotiate and coordinate with utility providers as necessary to coordinate vault and splice box locations so that they have minimal impact to the City and the property owner. 0, Prepare specifications and estimates for public bidding. (Note: bid form to be set up to provide for unit costs required for Form B.) O Prepare Form B and coordinate with PG&E„AT&T, and Comcast for approval. S Obtain signatures from all utility approving the Form B. The plans(composite drawings), specifications and bid items for the Rule 20A utility underground project will be compiled in standard City format providing sufficient information to obtain comprehensive contractor bids and to construct the project. The construction documents will include the requirements necessary for the utility undergrounding project. Bellecci will provide the City with 65%&95%submittals and the f nal bid set. Engineer's estimates will be provided with each submittal. Deliverable:An electronic PDF copy of the 65%& 95%PS&E and a signed hard copy,of the .final bid set — n„ o o x ” o V,. IBM r " 1 i U v,is� E K U N N O l—. E„ . K w 4 N ry Fi r v a n 0 n n ry v Fv 1 N 'F7 n u;i g,7 F ti n K - ®�1 c- �a:`c:1 I'd 2 0 a C S O s ¢ CO 0\ • a —,---U o CV • S I v1 0!) a 111 ac, u ,�,,`� u Q 274 _ 0 os C f71VH�1 C m l Q r v [1 T i L N 4 -i o g „ r r w i o eI �� i I _ _ — n.ut sN H : ,_ 0 a • 1- ui .— � „ U _ o o 21° 0 • ,, y CC W u 01- TT ' I a ▪ K z. ry r, w A, ▪ O rc • d 2 a + - W C v s 3 B. o c, vy ,.., G_1 T •f,2L 2 ry v v 2 N, _. . 5 N . r 5 A s, a-F U O ii .- ru r .. rvt cel., ry ry wim _ ,im WO ._ C F E a C DU¢ - Uf t ¢C A � cZ Q L _7L w zo w g d { W L G E 2 a E _ o n° ¢ Ow ., .. 3 n a Ti o 4 n O hUx .n. tii a u, � P _ � � K y- ul All E, 2 a �� 4 N. ¢ m Vd u Y r2 n '' 2, 4. n ; C o' ? fi )L O `� g g c 5 .Y 0 6 1 -; c m 4 Es.:a a o 8 a v e z _ „ 8 € 1. . a v 6. gu°j .. m u c - F o w 7. m a ,?. 2., 3 - $ 7 . w 6,L _ V W v v E ) e 4. v . a E . a` z U G W �Fe p m E 3 ,g 4 � X 5 2 S, o "' E Y o� zo" .� t o t- 2 a.6 n 5 u , 0 d € ° n. w . w z n. t`.. •4". y ,, 3 ` 3 U ..i F. .. 0 - rv, 00 : T , m . — in0 .. . t . 1 1! , •-z 4!, z 0 5, a to -11 ■ ■,'-7 '' ■ 1> 71 1 ■ Ill ii)E I 1 1 c:' 111 i 1 a Ivo II• !ri* s ! i• ! 1.- s o --) 1 o k 1 1 cc . o F I 1 cc O iz. Lt....... 2 IA 1-: la 0 1 al 2 0 .• 11 1 1 1 1.1 o <.-1 '-'- U.! 0 fo 7== ;I n ..... = x N D ' El 0 w° 1 • P co _1O F. F I.— DI— i • 1 ' 1 a nw < •1 Ei W rZ— h• 0 I 1 < CLQ i 1E1 i 0 1 r ci a ELC [ 1 I I II LI L L I I I L IIIL ILI ' ll ce c.,ce - .-.=---.= - - - - - - -- - - - - - .1 7 7 ....F 7. 7 .7 7 7 7-7 - — ("- - ---- - - - - - .(c. (F. 7 ..k).. cl- III g :2 .,2 ,,,.: 6 6 .;-! :i 6 6 ,.. ..,=1, 8 ,:.: 21 .-..2 6 .-2-7.. 6 F....-, 6 0 6 E.": Eli i-.---• .'"-- z-, a, a- 2 --.. :', 6 •.-- ..'-. -6 t --co '',I 2. (.r., ,:•_( ":-., - - '7, "-.1( -_-: '2 .-2 .-2 ",-, -2 -`2 ?;' , .3.: if 1.,_ i ,, :,,, c.„- 1.,, .. ,,.. ;:, ,.• ,. i L,, §. > W ; :2-- ; .--- 42 '&3 ;3 ;', '0 Zs =5 O 6. i3 :-• ' V .! V Li --.. ;', ..7; V .'-'2 -..(5.2 .;_- :-.-- :.: ::., 2. . 8 0 Z 1 M I u o o ( z . .,.2 ..- 2 0 - 8 8 0,-1 6 1-0 2 ‘L.". :7: ul d .EL-"'■ I c E, g i 1,,,, 1111 ili 1 8 ,.-. 2 z....„.. in". e, 2 .912 L. g, 8: 1 g 3 6 g 6 3 t--; L'„ ,L =,',- .r,; rc 2 --'., ,-.L; 3 ff] Y, 8 6 ,i 8 (5,0 T ;` R_ Lc", § _ 6 ? `13, _.,-. L' .1- 2, 2 ki ,9 1=:, z,'1,1 8 ,_°r-( ".7! ' — . rL.. g 1 15 I '..c' 8 ri ', °, t-L.1 ., LI '<e; 'z' (-(). 2 `:,(' § (,(: g .2 ,-, ,L2 ,'-; 0 f", ,'i 0 2-, ?,, ,, g 6, '2? a' 00 t 8 t4 `'D' 'e2 °(' E ir ,, s0r6r s 2 .,- 9 2 L'7., S' g,i CI 0 13 t 3 '>I. •;" ..?.. , ,i .-. .5 6 '') z KU L. 6 Lu u ri a . 0- a 0, ,-,-, ik ,„ 2 ,c5. z o 2. L32 ,5 , 5' ,.; 2 ‘a 2H7. 1 2 .' r' IP- --' , t2 ?- til p -A 2 ■) ';. F;-, P .-. s e, 8 .1 ..... 0 2,3 - L. 8 (- L. 8 -i' 8 H C. „.., 6 9 g t a! t. 6 fe,_ r- .9 L 0, w . % L n. L n. L % ,- . . ,7,- , L, P; ), ,';' ‘i5L- 1a,- - f5f-, m ..9_8 8 222_`6.-._.8___.'21 __2 J a_ F2_ 8.J.` '5:to' tcii ” F "'t ' ' F.. Fi 'A `ii l'4 I g 17, IP, 1217; A' L 143 j2 I;1:7 r