HomeMy WebLinkAboutReso 155-13 Investment Policy Review RESOLUTION NO. 155 — 13
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ADOPTING THE 2013 ANNUAL REVIEW OF INVESTMENT POLICY AND
DELEGATION OF AUTHORITY TO COMPLETE INVESTMENT TRANSACTIONS
WHEREAS, on August 21, 2007 the City Council adopted Resolution 152-07 containing
a policy for City Investments; and
WHEREAS, Section XVI of the Investment Policy provides that the policy shall be
reviewed annually by the second meeting in September; and
WHEREAS, the last modification to the policy was approved by the City Council during
the City Council meeting of September 18, 2012; and
WHEREAS, the focus of the annual review is to allow for any adjustments as a result in
State laws or other recommended modifications; and
WHEREAS, the investment policy consistent with the provisions of Government Code
Section 53607 allows in Section IV for the City Council to delegate for a one year period the
authority to invest City funds to the City Treasurer and any duly appointed Deputy City
Treasurer; and
WHEREAS, Staff provided recommended clarifying language, new and modified
investment type options, a discussion of investment risk, and the inclusion of an option to
contract out for investment management services, which was added to the Investment Policy,
and discussed as part of the Staff Report presented September 17, 2013; and
WHEREAS, the City Council has reviewed the revised Investment Policy at a public
meeting on September 17, 2013; and
WHEREAS, the City of Dublin Investment Policy is attached to this resolution as
Exhibit A.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby in accordance with California Government Code 53646(a)(2) conclude the 2013
Annual Review of the Investment Policy, with revisions, as attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Council action explicitly renews the
delegation of authority to complete investment transactions by City Staff (Administrative
Services Director designated as the City Treasurer and the City Manager, Assistant
Administrative Services Director, and/or Finance Manager designated as the Deputy City
Treasurer), and the City will have the option to engage one or more external investment
managers, as described in Section IV of the policy.
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PASSED, APPROVED AND ADOPTED this 17th day of September, 2013, by the
following vote:
AYES: Councilmembers Biddle, Gupta, Hart, Haubert, and Mayor Sbranti
NOES: None
ABSENT: None
ABSTAIN: None
4/7.6.±-
Mayor
ATTEST: ,
City Clerk
Reso No. 155-13,Adopted 9-17-13, Item 8.1 Page 2 of 2
EXHIBIT A
STATEMENT OF INVESTMENT POLICY
FOR THE CITY OF DUBLIN
INTRODUCTION
This Statement of Investment Policy is intended to identify various policies and procedures that
will foster a prudent and systematic investment program designed to seek the City's objectives of
safety, liquidity and yield through a diversified investment portfolio. This policy also serves to
organize and formalize the City's investment-related activities, while complying with all applicable
status governing the investment of public funds.
II. SCOPE
This policy covers all funds and investment activities under the direct authority of the City of
Dublin, as set forth in the State Government Code, sections 53600 et seq., excluding any bond-
related proceeds or reserves, which are governed by their bond indentures. Cash held by the City
shall be pooled in order to more effectively manage City cash resources. All pooled funds are
accounted for in the City's Comprehensive Annual Financial Report and include:
Funds
General Fund
Special Revenue Funds
Capital Project Funds
Internal Service Funds
Enterprise Funds
Agency Funds
This investment policy is endorsed and adopted by the City of Dublin (the "City"), effective as of
September 17, 2013, and replaces any previous versions.
III. OBJECTIVES
The overall program shall be designed and managed with a degree of professionalism worthy of
the public trust. The primary objectives, in order of priority, of the City's investment activities
shall be:
1) Safety: Safety of principal is the foremost objective of the investment program. The City's
investments shall be undertaken in a manner that seeks to safeguard the principal of the
funds under its control by maintaining an appropriate risk level.
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(Orig.Adoption Reso.152-07 Subject to annual review.
2008 Review Reso 174-08;2009 Review Reso 122-09;2010 Review Reso.135-10;2011 Review Reso.160-11;2013 Review Reso.XXX-XX)
2) Liquidity: The City's investment portfolio will remain sufficiently liquid to enable the City
to meet its reasonably anticipated cash flow requirements.
3) Yield: Yield should become a consideration only after the basic requirements of safety and
liquidity have been met. The City seeks to attain market average rate of return on its
investments throughout economic cycles, consistent with constraints imposed by its safety
objectives and cash flow considerations.
4) Diversification: The investment portfolio will be diversified to avoid incurring
unreasonable and avoidable risks regarding specific security types or individual financial
institutions. This shall also conform with applicable sections of the Government Code.
IV. DELEGATION OF AUTHORITY
As authorized in Government Code Section 53607, the City Council delegates the authority to
invest funds of the City to the City Treasurer and/or any duly appointed Deputy City Treasurer.
The City Treasurer and any duly appointed Deputy City Treasurer shall make all investment
decisions and transactions in strict accordance with State law and this investment policy. The
Administrative Services Director shall be designated as the City Treasurer and the City Manager,
Assistant Administrative Services Director, and/or Finance Manager shall be designated as the
Deputy City Treasurer. This delegation shall be for a one-year period until the delegation of
authority is revoked or expires. The City Council may renew the authority each year as part of an
annual review of this policy.
The City Treasurer shall establish procedures for the operation of the investment program. The
City Treasurer shall be also responsible for all transactions undertaken and establishing a system
of controls to regulate the activities of subordinates.
The City recognizes that in a diversified portfolio, occasional measured losses may be inevitable
and must be considered within the context of the overall portfolio's return and the cash flow
requirements of the City. Authorized individuals acting in accordance with written procedures
and the investment policy and exercising due diligence shall be relieved of personal responsibility
for an individual security's credit risk or market price changes, provided deviations from
expectations are reported in a timely fashion and appropriate action is taken to control adverse
developments.
The City may engage the services of one or more external investment managers to assist in the
management of the City's investment portfolio in a manner consistent with the City's objectives.
Such external managers may be granted discretion to purchase and sell investment securities in
accordance with this investment policy. Such managers must be registered under the Investment
Advisors Act of 1940.
4
(Orig.Adoption Reso.152-07 Subject to annual review.
2008 Review Reso 174-08;2009 Review Reso 122-09;2010 Review Reso.135-10;2011 Review Reso.160-11;2013 Review Reso.XXX-XX)
V. PRUDENCE
Pursuant to California Government Code Section 53600.3, all persons authorized to make
investment decisions on behalf of the City are trustees and therefore fiduciaries subject to the
prudent investor standard: "When investing, reinvesting, purchasing, acquiring, exchanging,
selling, or managing public funds, a trustee shall act with care, skill,prudence, and diligence under
the circumstances then prevailing, including, but not limited to, the general economic conditions
and the anticipated needs of the agency, that a prudent person acting in a like capacity and
familiarity with those matters would use in the conduct of funds of a like character and with like
aims, to safeguard the principal and maintain the liquidity needs of the agency."
VI. ETHICS AND CONFLICTS OF INTEREST
All participants in the investment process shall acts as custodians of the public trust. Investment
officials shall recognize that the investment portfolio is subject to public review and evaluation.
The overall program shall be designed and managed with a degree of professionalism that is
worthy of the public trust. Thus employees and officials involved in the investment process shall
refrain from personal business activity that conflicts with proper execution of the investment
program, or impairs their ability to make impartial investment decisions. Additionally, the City
Treasurer and the Deputy Treasurer shall file applicable financial disclosures as required by the
Fair Political Practices Commission(FPPC).
VII. INTERNAL CONTROLS
The Treasurer is responsible for establishing and maintaining an internal control structure
designed to ensure that the assets of the entity are protected from loss, theft or misuse. The
internal control structure shall be designed to provide reasonable assurance that these objectives
are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not
exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires
estimates and judgments by management. Periodically as deemed appropriate by City
Management and/or the City Council an independent analysis by an external auditor shall be
conducted to review internal controls, account activity and compliance with policies and
procedures.
VIII. AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS
To the extent practical the Treasurer shall endeavor to complete investment transactions using a
competitive bid process whenever possible. It shall be the City's policy to purchase securities
only from authorized institutions and firms. No deposit of public funds shall be made except in a
qualified public depository as established by state laws.
Institutions eligible to transact investment business with the City include:
5
(Orig.Adoption Reso.152-07 Subject to annual review.
2008 Review Reso 174-08;2009 Review Reso 122-09;2010 Review Reso.135-10;2011 Review Reso.160-11;2013 Review Reso.XXX-XX)
1. Primary government dealers as designated by the Federal Reserve Bank and non-primary
government dealers
2. Nationally or state chartered banks
3. The Federal Reserve Bank
4. Direct issuers of securities eligible for purchase
The Treasurer shall maintain procedures for the establishing a list of authorized broker/dealers and
financial institutions which are approved for investment purposes. These may include primary or
regional dealers that qualify under Securities & Exchange Commission Rule 15C3-1 (uniform net
capital rule). The City requires each firm that will be used for the purchase or sale of securities to
be evaluated by the Treasurer prior to any investments. The firms shall submit current financial
statements, and annual audited financial statements each year thereafter,which are to be evaluated
by the Treasurer. At a minimum, the firm must be financially sound and have been in business a
minimum of three years. In addition, the firms must provide: proof of National Association of
Security Dealers membership, proof of state registration or exemption, and certificate of having
read the City's investment policy.
If an investment adviser is retained by the City, then that adviser will be permitted to use their
own list of approved broker/dealers and financial institutions for investment purposes.
IX. AUTHORIZED AND SUITABLE INVESTMENTS
The City's investments are governed by Government Code, Sections 53600 et seq. Within the
investments permitted by the Government Code, the City seeks to further restrict eligible
investments to the guidelines listed below. In the event an apparent discrepancy is found between
this Policy and the Government Code, the more restrictive parameters will take precedence.
Percentage holding limits listed in this section apply at the time the security is purchased. Any
investment currently held at the time the Policy is adopted which does not meet the new Policy
guidelines can be held until maturity, and shall be exempt from the current Policy. At the time of
the investment's maturity or liquidation such funds shall be reinvested only as provided in the
most current Policy.
An appropriate risk level shall be maintained by primarily purchasing securities that are of high
quality, liquid, and marketable. The portfolio shall be diversified by security type and institution
to avoid incurring unreasonable and avoidable risks regarding specific security types or individual
financial institutions.
1. United States Treasury Issues. United States Treasury notes, bonds, bills, or certificates of
indebtedness, or those for which the faith and credit of the United States are pledged for the
payment of principal and interest. There is no limitation as to the percentage of the portfolio
that may be invested in this category. The maximum maturity of these securities is five years.
2. Federal Agency Obligations. Federal agency or United States government-sponsored
enterprise obligations, participations, or other instruments, including those issued by or fully
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(Orig.Adoption Reso.152-07 Subject to annual review.
2008 Review Reso 174-08;2009 Review Reso 122-09;2010 Review Reso.135-10;2011 Review Reso.160-11;2013 Review Reso.XXX-XX)
guaranteed as to principal and interest by federal agencies or United States government-
sponsored enterprises. There is no limitation as to the percentage of the portfolio that may be
invested in this category. However, the portfolio's exposure to any one federal agency issuer
is limited to 35 percent of the overall portfolio. The limit of the overall portfolio's exposure to
callable federal agency securities is 25 percent. The maximum maturity for agency securities is
five years.
3. Bankers' Acceptances. Bankers' acceptances, otherwise known as bills of exchange or time
drafts, that are drawn on and accepted by a commercial bank. Bankers' acceptances must be
secured by the irrevocable primary obligation of the accepting domestic bank. Purchasers are
limited to issuers whose short-term debt is rated "A-1" or higher, or the equivalent, by a
Nationally Recognized Statistical-Rating Organization (NRSRO). Bankers' acceptances
cannot exceed a maturity of 180 days. A maximum of 40 percent of the portfolio may be
invested in this category. The amount invested in bankers' acceptances with any one financial
institution in combination with any other debt from that financial institution shall not exceed
20 percent of the portfolio.
4. Commercial Paper. Commercial paper of "prime" quality rated "A-1" or higher, or the
equivalent, by a NRSRO. The entity that issues the commercial paper shall meet all of the
following conditions in either paragraph(A) or paragraph(B):
(A) The entity meets the following criteria: (i) Is organized and operating in the United
States as a general corporation. (ii) Has total assets in excess of five hundred million
dollars ($500,000,000). (iii) Has debt other than commercial paper, if any, that is rated
"A"or higher by a nationally recognized statistical-rating organization.
(B) The entity meets the following criteria: (i) Is organized within the United States as a
special purpose corporation, trust, or limited liability company. (ii) Has program wide
credit enhancements including, but not limited to, over collateralization, letters of credit,
or surety bond. (iii) Has commercial paper that is rated "A-1" or higher, or the
equivalent,by a nationally recognized statistical-rating organization.
Eligible commercial paper shall have a maximum maturity of 270 days or less and not
represent more than 10 percent of the outstanding paper of an issuing corporation. A
maximum of 25 percent of the portfolio may be invested in this category. The amount
invested in commercial paper of any one issuer in combination with any other debt from that
issuer shall not exceed 20 percent of the portfolio.
5. Negotiable Certificates of Deposit. Negotiable certificates of deposit (NCDs) issued by a
nationally or state-chartered bank, a savings association or a federal association, a state or
federal credit union, or by a state-licensed branch of a foreign bank. Purchases are limited to
institutions which have long-term debt rated "A" or better and/or have short-term debt rated
at least "A-1" or higher, or the equivalent by a NRSRO. A maximum of 30 percent of the
portfolio may be invested in this category. The amount invested in NCDs with any one
financial institution in combination with any other debt from that financial institution shall not
exceed 20 percent of the portfolio. The maximum maturity of these securities is five years.
7
(Orig.Adoption Reso.152-07 Subject to annual review.
2008 Review Reso 174-08;2009 Review Reso 122-09;2010 Review Reso.135-10;2011 Review Reso.160-11;2013 Review Reso.XXX-XX)
6. Time Certificates of Deposit. Time Certificates of Deposit (TCDs) placed with commercial
banks and savings and loans. The purchase of TCDs from out-of-state banks or savings and
loans is prohibited. The amount on deposit shall not exceed the shareholder's equity in the
financial institution. To be eligible for purchase, the financial institution must have received a
minimum overall satisfactory rating for meeting the credit needs of California Communities in
its most recent evaluation, as provided Government Code Section 53635.2. TCDs are
required to be collateralized as specified under Government Code Section 53630 et. seq. The
Treasurer, at his discretion, may waive the collateralization requirements for any portion that
is covered by federal (FDIC) insurance. The City shall have a signed agreement with the
depository per Government Code Section 53649. The maximum maturity of these securities
may not exceed one (1) year in maturity. A maximum of 10 percent of the portfolio may be
invested in this category.
7. Money Market Funds. Shares of beneficial interest issued by diversified management
companies that are money market funds registered with the Securities and Exchange
Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1 and
following). The company shall have met either of the following criteria: (A) Attained the
highest ranking or the highest letter and numerical rating provided by not less than two
NRSROs. (B) Retained an investment adviser registered or exempt from registration with the
Securities and Exchange Commission with not less than five years' experience managing
money market mutual funds with assets under management in excess of five hundred million
dollars ($500,000,000). A maximum of 20 percent of the portfolio may be invested in this
category with a maximum of 10 percent exposure to any one fund. For due diligence, the
Treasurer shall maintain on file a copy of the current Prospectus for any mutual fund in which
the City has funds invested.
8. State of California Local Agency Investment Fund (LAIF). The City may invest up to the
maximum as permitted by LAIF. For due diligence, the Treasurer shall maintain on file a copy
of LAIF's current Answer Book.
9. California Asset Management Program (CAMP). Shares of beneficial interest issued by a
joint powers authority organized pursuant to Government Code Section 6509.7 that invests in
the securities and obligations authorized in subdivisions (a) to (n), inclusive of Government
Code Section 53601. For due diligence, the Treasurer shall maintain on file a copy of
CAMP's current Information Statement.
10.Medium Term Notes. Medium-term notes, defined as all corporate and depository institution
debt securities with a maximum remaining maturity of five years or less, issued by
corporations organized and operating within the United States or by depository institutions
licensed by the United States or any state and operating within the United States. Purchases
are limited to securities rated "A" or higher, or the equivalent, by a NRSRO. A maximum of
30 percent of the City's portfolio may be invested in this category and a maximum of 5
percent with any one issuer. The maximum maturity of these securities is five years.
8
(Orig.Adoption Reso.152-07 Subject to annual review.
2008 Review Reso 174-08;2009 Review Reso 122-09;2010 Review Reso.135-10;2011 Review Reso.160-11;2013 Review Reso.XXX-XX)
11.Asset-Backed. Mortgage-Backed and Collateralized Mortgage Obligation Securities.
The City may purchase such securities provided that they are rated "AA" or higher, or the
equivalent, by a NRSRO and issued by an issuer having a rating of"A" or higher for the
issuer's debt as provided by a nationally recognized statistical rating organization. Purchase of
securities authorized by this subdivision may not exceed 20 percent of the portfolio, and a
maximum of 5 percent per issue. The maximum maturity of these securities is five years.
12. Municipal Securities. Obligations of the State of California, any of the other 49 states, or
any local agency within the state of California, may be purchased by the City provided that
long-term obligations are rated "A" or higher, or the equivalent, by at least one NRSRO.
There are no limits on the dollar amount or percentage that the city may invest in municipal
securities; however, investments in these securities are limited to a maximum of 5 percent with
any single issuer. The maximum maturity of these securities is five years.
X. AUTHORIZED INVESTMENTS FOR BOND PROCEEDS
Bond proceeds shall be invested in securities permitted by the applicable bond documents. If the
bond documents are silent as to the permitted investments, bond proceeds will be invested in
securities permitted by this Policy. Notwithstanding the provisions of Policy, the percentage or
dollar portfolio limitations listed in elsewhere in this Policy do not apply to bond proceeds. In
addition to the securities listed in Section IX above, bond proceeds may be invested in structured
investment products if approved by the Treasurer.
XI. PROHIBITED INVESTMENT PRACTICES AND INSTRUMENTS
The City shall not make investments for the purpose of trading or speculation as the dominate
criterion such as anticipation of appreciation of capital value through changes in market rates.
Securities are purchased with the intent to hold to maturity.
Any investment in a security not specifically listed as an Authorized and Suitable Investment
above, but otherwise permitted by the Government Code, is prohibited without the prior approval
of the City Council. Section 53601.6 of the Government Code specifically disallows investments
in invoice floaters, range notes, or interest-only strips that are derived from a pool of mortgages.
XII. REVIEW OF INVESTMENT PORTFOLIO
The City Treasurer shall periodically, but no less than quarterly, review the portfolio to identify
investments that do not comply with this investment policy and establish protocols for reporting
major and critical incidences of noncompliance to the City Council.
XIII. TERM OF INVESTMENTS
9
(Orig.Adoption Reso.152-07 Subject to annual review.
2008 Review Reso 174-08;2009 Review Reso 122-09;2010 Review Reso.135-10;2011 Review Reso.160-11;2013 Review Reso.XXX-XX)
Funds of the City will be invested in accordance with sound treasury management principles. It is
the objective of this Policy to provide a system which will accurately monitor and forecast
revenues and expenditures so that the City can invest funds to the fullest extent possible.
The maximum maturity of individual investments shall not exceed the limits set forth in under
Authorized and Suitable Investments. No investment shall exceed a maturity of five years from the
date of purchase unless the City Council has granted express authority to make that investment
either specifically or as a part of an investment program approved by the City Council no less than
three months prior to the investment.
XIV. INVESTMENT RISK
(A) MARKET RISK
Market risk is the risk that the portfolio will decline in value (or will not optimize its value)
due to changes in the general level of interest rates. The City recognizes that, over time,
longer-term portfolios achieve higher returns. On the other hand, longer-term portfolios
have higher volatility of return. The City shall mitigate market risk by providing adequate
liquidity for short-term cash needs, and by making some longer-term investments only with
funds that are not needed for current cash flow purposes.
The City further recognizes that certain types of securities, including variable rate securities,
securities with principal pay-downs prior to maturity, and securities with embedded options,
will affect the market risk profile of the portfolio differently in different interest rate
environments. The City, therefore, adopts the following strategies to control and mitigate its
exposure to market risk:
1) The maximum stated final maturity of individual securities in the portfolio shall be five
years, unless otherwise stated in this policy;
2) The City shall maintain a minimum of three months of budgeted operating expenditures
in cash, cash equivalents and short term investments; and
3) The duration of the portfolio will typically be approximately equal to the duration of a
market index, selected by the City as its performance benchmark, which meets the
City's needs for cash flow and level of risk tolerance plus or minus 20%.
(B) CREDIT RISK
In general, the City's portfolio will be diversified to avoid incurring unreasonable and
avoidable risks regarding specific security types or individual financial institutions, such as
credit risk. Credit risk is the risk that a security or a portfolio will lose some or all of its
value due to a real or perceived change in the ability of the issuer to repay its debt. The City
shall mitigate credit risk by adopting the following strategies:
1) The diversification requirements included in Section IX are designed to mitigate credit
risk in the portfolio;
10
(Orig.Adoption Reso.152-07 Subject to annual review.
2008 Review Reso 174-08;2009 Review Reso 122-09;2010 Review Reso.135-10;2011 Review Reso.160-11;2013 Review Reso.XXX-XX)
2) No more than 5% of the total portfolio may be invested in securities of any single
issuer, other than the US Government, its agencies and instrumentalities (including
agency-backed mortgage pools) or money market mutual funds.
3) The City may elect to sell a security prior to its maturity and record a capital gain or
loss in order to improve the quality, liquidity or yield of the portfolio in response to
market conditions or the City's risk preferences; and
4) If securities owned by the City are downgraded to a level below the quality required to
be compliant with this Investment Policy, it shall be the City's policy to review the
credit situation and make a determination as to whether to sell or retain such securities
in the portfolio.
a) If a security is downgraded, the City Treasurer will use discretion in determining
whether to sell or hold the security based on its current maturity, the economic
outlook for the issuer, and other relevant factors.
b) If a decision is made to retain a downgraded security in the portfolio, its presence in
the portfolio will be monitored and reported monthly to the City.
XV. SAFEKEEPING AND CUSTODY
Investment securities are to be purchased when possible in book-entry form in the City's name.
All security transactions entered into by the City shall be conducted on a delivery-versus-payment
(DVP) basis. All cash and securities in the City's portfolio shall be held in safekeeping in the
City's name by a third party bank trust department, acting as agent for the City under the terms of
a custody agreement executed by the bank and the City. All investment transactions will require a
safekeeping receipt or acknowledgment generated from the trade. A monthly report will be
received by the City from the safekeeping institution listing all securities held in safekeeping with
current market data and other information. The only exception to the foregoing shall be
depository accounts and securities purchases made with: (i) local government investment pools;
(ii) time certificates of deposit, and, (iii) money mutual funds, since the purchased securities are
not deliverable. Term and non-negotiable instruments, such as certificates of deposit, can be held
by the Treasurer, or in safekeeping as the Treasurer deems appropriate.
XVI. PERFORMANCE BENCHMARK
The investment portfolio shall be designed to attain a market-average rate of return throughout
budgetary and economic cycles, taking into account the City's risk constraints, the cash flow
characteristics of the portfolio, and state and local laws, ordinances or resolutions that restrict
investments. The Treasurer shall monitor and evaluate the portfolio's performance relative to
market benchmark, which will be included in the Treasurer's quarterly report. The Treasurer shall
select an appropriate, readily available index to use as a benchmark.
11
(Orig.Adoption Reso.152-07 Subject to annual review.
2008 Review Reso 174-08;2009 Review Reso 122-09;2010 Review Reso.135-10;2011 Review Reso.160-11;2013 Review Reso.XXX-XX)
XVII. REPORT INFORMATION
The Treasurer shall prepare a report to the City Council not less than semi-annually which is
available each year within 60 days following December 31st and June 30t. The semi-annual report
shall be presented at a subsequent regularly scheduled City Council Meeting. The report shall be
inclusive of a monthly listing of investment transactions. At a minimum the report shall include
the following(Revised 9/18/2012):
a) Type of Investment
b) Issuer
c) Date of Maturity
d) Par and dollar amount invested
e) Current Market Value as of the date of the report
f) Source of the market value information
g) A list of investment transactions.
h) A statement of compliance with the investment policy
i) A statement as to the ability of the City to meet its expenditure
requirements for the next six months
In addition, the City Treasurer will submit a monthly transaction report to the City Council.
XVIII.REVIEW OF INVESTMENT POLICY
This policy shall be subject to review by the City Council on an annual basis, by the second
Council meeting in September. Any recommended modifications or amendments shall be
presented by Staff to the City Council for their consideration and adoption.
12
(Orig.Adoption Reso.152-07 Subject to annual review.
2008 Review Reso 174-08;2009 Review Reso 122-09;2010 Review Reso.135-10;2011 Review Reso.160-11;2013 Review Reso.XXX-XX)
GLOSSARY OF TERMS
ACCRUED INTEREST: Interest earned but not yet received.
AGENCIES: Federal agency securities and/or Government-sponsored enterprises. Examples of well-known
agencies that issue bonds are Federal Home Loan Mortgage Corporation (FHLMC or "Freddie Mac"), Federal
National Mortgage Association(FNMA or "Fannie Mae"), and the Federal Home Loan Bank.
AMORTIZATION: An accounting practice of gradually decreasing (increasing) an asset's book value by
spreading its depreciation(accretion) over a period of time.
ASKED: The price at which securities are offered.
ASSET BACKED SECURITIES: Securities supported by pools of installment loans or leases or by pools of
revolving lines of credit.
BANKERS' ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The
accepting institution guarantees payment of the bill, as well as the issuer.
BASIS POINT: One basis point is one hundredth of one percent(.01).
BENCHMARK: A comparative base for measuring the performance or risk tolerance of the investment
portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the
portfolio's investments.
BID PRICE: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) See
Offer.
BOND: A financial obligation for which the issuer promises to pay the bondholder a specified stream of future
cash flows, including periodic interest payments and a principal repayment.
BOOK ENTRY: The system maintained by the Federal Reserve, by which most money market securities are
delivered to an investor's custodial bank. The Federal Reserve maintains a computerized record of the
ownership of these securities and records any changes in ownership corresponding to payments made over the
Federal Reserve wire (delivery versus payment.)
BOOK VALUE: The value at which a debt security is shown on the holder's balance sheet. Book value is
acquisition cost less amortization of premium or accretion of discount.
BROKER: A broker brings buyers and sellers together for a commission.
CALLABLE BOND: A bond issue in which all or part of its outstanding principal amount may be redeemed
before maturity by the issuer under specified conditions.
CALL PRICE: The price at which an issuer may redeem a bond prior to maturity. The price is usually at a
slight premium to the bond's original issue price to compensate the holder for loss of income and ownership.
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(Orig.Adoption Reso.152-07 Subject to annual review.
2008 Review Reso 174-08;2009 Review Reso 122-09;2010 Review Reso.135-10;2011 Review Reso.160-11;2013 Review Reso.XXX-XX)
CALL RISK: The risk to a bondholder that a bond may be redeemed prior to maturity.
CERTIFICATE OF DEPOSIT (CD): A deposit insured up to $100,000 by the FDIC at a set rate for a
specified period of time.
COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure
repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.
COLLATERALIZED MORTGAGE OBLIGATION (CMO): Classes of bonds that redistribute the cash
flows of mortgage securities (and whole loans) to create securities that have different levels of prepayment risk,
as compared to the underlying mortgage securities.
COMMERCIAL PAPER: An unsecured promissory note of industrial corporations, utilities and bank holding
companies having assets in excess of $500 million and an "A" or higher rating for the issuer's debentures.
Interest is discounted from par and calculated using the actual number of days on a 360-day year. The notes are
in bearer form, mature from one to 270 days and generally start at $100,000. There is a secondary market for
commercial paper and an investor may sell them prior to maturity. Unused lines of credit back commercial paper
from major banks.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual financial report for the
City. It includes combined statements and basic financial statements for each individual fund and account group
prepared in conformity with Generally Accepted Accounting Principles (GAAP). Supplemental information is
also included including a detailed multi-year comparative statistics.
COST YIELD: The annual income from an investment divided by the purchase cost. Because it does not give
effect to premiums and discounts which may have been included in the purchase cost, it is an incomplete measure
of return.
COUPON: (a) The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face
value. (b) A certificate attached to a bond evidencing interest due on a payment date.
CREDIT RISK: The risk that principal and/or interest on an investment will not be paid in a timely manner due
to changes in the condition of the issuer.
CURRENT YIELD: The interest paid on an investment expressed as a percentage of the current price of the
security.
CUSTODY: A banking service that provides safekeeping for the individual securities in a customer's investment
portfolio under a written agreement which also calls for the bank to collect and pay out income, and to buy, sell,
receive and deliver securities when ordered to do so by the account holder.
DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions,buying and selling for his own
account.
DEBENTURE: A bond secured only by the general credit of the issuer.
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(Orig.Adoption Reso.152-07 Subject to annual review.
2008 Review Reso 174-08;2009 Review Reso 122-09;2010 Review Reso.135-10;2011 Review Reso.160-11;2013 Review Reso.XXX-XX)
DELIVERY VERSUS PAYMENT (DVP): Delivery versus payment is delivery of securities with an exchange
of money for the securities.
DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, the movement of
one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based
upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign
exchange rates, equities or commodities).
DISCOUNT: The difference between the cost price of a security and its value at maturity when quoted at lower
than face value.
DISCOUNT SECURITIES: Non-interest bearing money market instruments that are issued a discount and
redeemed at maturity for full face value, e.g.,U.S. Treasury Bills.
DIVERSIFICATION: Dividing investment funds among a variety of securities offering
independent returns.
DURATION: A measure of the timing of the cash flows, such as the interest payments and the principal
repayment, to be received from a given fixed-income security. This calculation is based on three variables: term
to maturity, coupon rate, and yield to maturity. The duration of a security is a useful indicator of its price
volatility for given changes in interest rates.
FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various
classes of institutions and individuals, e.g., S&L's, small business firms, students, farmers, farm cooperatives, and
exporters.
FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits,
currently up to $100,000 per deposit.
FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by
the Federal Reserve through open-market operations.
FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional
banks) which lend funds and provide correspondent banking services to member commercial banks, thrift
institutions, credit unions and insurance companies.
FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA or Fannie Mae): FNMA, like GNMA was
chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working
under the auspices of the Department of Housing and Urban Development (HUD). The corporation is called, is
a private stockholder-owned corporation. The corporation's purchases include a variety of adjustable mortgages
and second loans, in addition to fixed-rate mortgages.
FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve
Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve
Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically
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(Orig.Adoption Reso.152-07 Subject to annual review.
2008 Review Reso 174-08;2009 Review Reso 122-09;2010 Review Reso.135-10;2011 Review Reso.160-11;2013 Review Reso.XXX-XX)
meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open
market as a means of influencing the volume of bank credit and money.
FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of
a seven member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks
that are members of the system.
FED WIRE: A wire transmission service established by the Federal Reserve Bank to facilitate the transfer of
funds through debits and credits of funds between participants within the Fed system.
FEDERAL HOME LOAN MORTGAGE CORPORATION (FHLMC or Freddie Mac): A United States
government sponsored corporation.
GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities
influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks,
savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the
U.S. Government. Ginnie Mae securities are backed by the FHA, VA or FmHA mortgages. The term "pass-
throughs"is often used to describe Ginnie Maes.
HAIRCUT: The margin or difference between the actual market value of a security and the value assessed by
the lending side of a transaction(i.e. a repo).
INTEREST RATE: The annual yield earned on an investment, expressed as a percentage.
LEVERAGE: Borrowing funds in order to invest in securities that have the potential to pay earnings at a rate
higher than the cost of borrowing.
LIQUIDITY: Refers to the ability to easily and rapidly convert a security into cash.
LOCAL AGENCY INVESTMENT FUND (LAIF): The local Agency Investment Fund (LAIF) is a special
fund in the California State Treasury created and governed pursuant to Government Code Sections 16429.1 et
seq. There are limits on the maximum dollars deposited by a city as well as the number of transactions allowed
each month.
LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political
subdivisions that are placed in custody of the State Treasurer for investment and reinvestment.
MAKE WHOLE CALL: A type of call provision on a bond that allows the issuer to pay off the remaining debt
early. Unlike a call option, with a make whole call provision, the issuer makes a lump sum payment that equals
the net present value(NPV) of future coupon payments that will not be paid because of the call. With this type of
call, an investor is compensated, or "made whole."
MARGIN: The difference between the market value of a security and the loan a broker makes using that
security as collateral.
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(Orig.Adoption Reso.152-07 Subject to annual review.
2008 Review Reso 174-08;2009 Review Reso 122-09;2010 Review Reso.135-10;2011 Review Reso.160-11;2013 Review Reso.XXX-XX)
MARKET RISK: The risk that the value of securities will fluctuate with changes in overall market conditions or
interest rates.
MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold on a
specific date.
MARKING TO MARKET: The process of posting current market values for securities in a portfolio.
MATURITY: The date upon which the principal or stated value of an investment becomes due and payable.
MEDIUM TERM NOTES (MTNs): Unsecured, investment-grade senior debt securities of major corporations
which are sold in relatively small amounts on either a continuous or an intermittent basis. MTNs are highly
flexible debt instruments that can be structured to respond to market opportunities or to investor preferences.
MODIFIED DURATION: The percent change in price for a 100 basis point change in yields. Modified
duration is the best single measure of a portfolio's or security's exposure to market risk.
MONEY MARKET: The market in which short-term debt instruments (T-bills, discount notes, commercial
paper, and banker's acceptances) are issued and traded.
MONEY MARKET MUTUAL FUND: Mutual funds that invest solely in money market instruments (short-
term debt instruments, such as Treasury bills, commercial paper, bankers' acceptances, and federal funds).
MORTGAGE PASS THROUGH SECURITIES: A securitized participation in the interest and principal cash
flows from a specified pool of mortgages. Principal and interest payments made on the mortgages are passed
through to the holder of the security.
MUNICIPAL SECURITIES: Securities issued by state and local agencies to finance capital and operating
expenses.
MUTUAL FUND: An entity which pools the funds of investors and invests those funds in a set of securities
which is specifically defined in the fund's prospectus. Mutual funds can be invested in various types of domestic
and/or international stocks, bonds, and money market instruments, as set forth in the individual fund's
prospectus. For most large, institutional investors, the costs associated with investing in mutual funds are higher
than the investor can obtain through an individually managed portfolio.
NATIONAL ASSOCIATION OF SECURITIES DEALERS (NASD): A self-regulatory organization (SRO)
of brokers and dealers in the over-the-counter securities business. Its regulatory mandate includes authority over
firms that distribute mutual fund shares as well as other securities.
NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATIONS (NSROs); Credit rating
agencies whose ratings are permitted to be used for regulatory purposes such as those imposed by the Securities
and Exchange Commission.
NEGOTIABLE CERTIFICATE OF DEPOSIT: A large denomination certificate of deposit which can be sold
in the open market prior to maturity.
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(Orig.Adoption Reso.152-07 Subject to annual review.
2008 Review Reso 174-08;2009 Review Reso 122-09;2010 Review Reso.135-10;2011 Review Reso.160-11;2013 Review Reso.XXX-XX)
NEW ISSUE: Term used when a security is originally "brought" to market.
OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See
Asked and Bid.
OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open
market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of
money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money
and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and
most flexible monetary policy tool.
PORTFOLIO: Collection of securities held by an investor.
PREMIUM: The amount by which the price paid for a security exceeds the security's par value.
PREPAYMENT SPEED: A measure of how quickly principal is repaid to investors in mortgage securities.
PREPAYMENT WINDOW: The time period over which principal repayments will be received on mortgage
securities at a specified prepayment speed.
PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity
and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its
informal oversight. Primary dealers include Securities and Exchange Commission (SEC)-registered securities
broker-dealers,banks, and a few unregulated firms.
PRINCIPAL: The face value or par value of a debt instrument, or the amount of capital invested in a given
security.
PRUDENT PERSON (PRUDENT INVESTOR) RULE: A standard of responsibility which applies to
fiduciaries. In California, the rule is stated as "Investments shall be managed with the care, skill, prudence and
diligence, under the circumstances then prevailing, that a prudent person, acting in a like capacity and familiar
with such matters, would use in the conduct of an enterprise of like character and with like aims to accomplish
similar purposes."
PURCHASE DATE: The date in which a security is purchased for settlement on that or a later date.
RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price.
This may be the amortized yield to maturity on a bond or the current income return.
REALIZED YIELD: The change in value of the portfolio due to interest received and interest earned and
realized gains and losses. It does not give effect to changes in market value on securities, which have not been
sold from the portfolio.
REGIONAL DEALER: A financial intermediary that buys and sells securities for the benefit of its customers
without maintaining substantial inventories of securities and that is not a primary dealer.
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(Orig.Adoption Reso.152-07 Subject to annual review.
2008 Review Reso 174-08;2009 Review Reso 122-09;2010 Review Reso.135-10;2011 Review Reso.160-11;2013 Review Reso.XXX-XX)
REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities to an investor
with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the
"seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him
for this.
RULE 2a-7 OF THE INVESTMENT COMPANY ACT: Applies to all money market mutual funds and
mandates such funds to maintain certain standards, including a 13- month maturity limit and a 90-day average
maturity on investments, to help maintain a constant net asset value of one dollar($1.00).
SAFEKEEPING: See CUSTODY.
SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial
distribution.
SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in
securities transactions by administering securities legislation.
SETTLEMENT DATE: The date on which a trade is cleared by delivery of securities against funds.
STRUCTURED NOTE: A complex, fixed income instrument, which pays interest, based on a formula tied to
other interest rates, commodities or indices. Examples include inverse floating rate notes which have coupons
that increase when other interest rates are falling, and which fall when other interest rates are rising, and "dual
index floaters," which pay interest based on the relationship between two other interest rates - for example, the
yield on the ten-year Treasury note minus the Libor rate. Issuers of such notes lock in a reduced cost of
borrowing by purchasing interest rate swap agreements.
TENNESSEE VALLEY AUTHORITY (TVA): The Tennessee Valley Authority provides flood control and
power and promotes development in portions of the Tennessee, Ohio, and Mississippi River valleys. TVA
currently issues discount notes and bonds.
TIME CERTIFICATE OF DEPOSIT: A non-negotiable certificate of deposit which cannot be sold prior to
maturity.
TOTAL RATE OF RETURN: A measure of a portfolio's performance over time. It is the internal rate of
return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings,
realized and unrealized gains, and losses in the portfolio.
TREASURY BILLS: A non-interest bearing discount security issued by the U.S. Treasury to finance the
national debt. Most bills are issued to mature in three months, six months, or one year and are sold on a discount
basis.
TREASURY BONDS: Long-term coupon-bearing U.S. Treasury securities issued as direct obligations of the
U.S. Government and having initial maturities of more than 10 years.
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(Orig.Adoption Reso.152-07 Subject to annual review.
2008 Review Reso 174-08;2009 Review Reso 122-09;2010 Review Reso.135-10;2011 Review Reso.160-11;2013 Review Reso.XXX-XX)
TREASURY NOTES: Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the
U.S. Government and having initial maturities of 1 to 10 years.
U.S. GOVERNMENT AGENCIES: Instruments issued by various US Government Agencies most of which
are secured only by the credit worthiness of the particular agency.
VOLATILITY: The rate at which security prices change with changes in general economic conditions or the
general level of interest rates.
WEIGHTED AVERAGE MATURITY (WAM): The average maturity of all the securities that comprise a
portfolio that is typically expressed in days or years.
YIELD: The rate of annual income return on an investment, expressed as a percentage. It is obtained by
dividing the current dollar income by the current market price of the security.
YIELD TO MATURITY: The rate of income return on an investment, minus any premium or plus any
discount, with the adjustment spread over the period from the date of purchase to the date of maturity of the
bond, expressed as a percentage.
YIELD CURVE: The yield on bonds, notes or bills of the same type and credit risk at a specific date for
maturities up to thirty years.
ZERO-COUPON SECURITY: Security that is issued at a discount and makes no periodic interest payments.
The rate of return consists of a gradual accretion of the principal of the security and is payable at par upon
maturity.
20
(Orig.Adoption Reso.152-07 Subject to annual review.
2008 Review Reso 174-08;2009 Review Reso 122-09;2010 Review Reso.135-10;2011 Review Reso.160-11;2013 Review Reso.XXX-XX)