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HomeMy WebLinkAbout4 DRAFT minutes from 07-22-2013 PARKS AND COMMUNITY SERVICES COMMISSION SPECIAL MEETING Draft Minutes CITY OF DUBLIN July 22, 2013 The July 22, 2013 Special Meeting of the Parks & Community Services Commission was called to order at 7:00 PM at the Dublin Civic Center, Dublin, California, by Chair Totaro. PLEDGE OF ALLEGIANCE Chair Totaro led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Ballesteros, Sung, Mack,Totaro Commissioner Absent: Boboc, Elias ORAL COMMUNICATIONS 3.1 Oath of Office by City Clerk to Newly Appointed Student Commissioner,Vivian Sung Ms. Gloria McCafferty, Deputy City Clerk, administered the Oath of Office to Ms. Vivian Sung. 3.2 Brief Informational Only Reports from Senior Center and Youth Advisory Committees Senior Center Advisory Committee Vice Chair Mack, Parks and Community Services Commission Liaison to the Senior Center Advisory Committee, reported that the Advisory Committee discussed the surveys for the 3rd Annual City of Dublin Community Car Show and the Vintage Fashion Show and Tea events. The Advisory Committee also discussed the fireworks booth sponsored by the Dublin Senior Foundation for the Fourth of July Holiday. Youth Advisory Committee Cm. Sung reported that the newly appointed Youth Advisory Committee had its first meeting, discussed the Advisory Committee's Bylaws and Rules of Procedure, and selected Kush Rastogi as the Chairperson and Angie Wang as the Vice Chairperson. 3.3 Public Comments—None APPROVAL OF MINUTES 4.1 May 20, 2013 The vote on the minutes was deferred to the following Commission meeting as a quorum from the May 20, 2013 meeting was not present. WRITTEN COMMUNICATIONS—None PUBLIC HEARING 6.1 Amendments to Fee Resolution Ms. Micki Cronin, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. P&CSC Draft Meeting Minutes—July 22, 2013—Page 2 of 4 Chair Totaro opened the floor for the public hearing. Seeing none, Chair Totaro closed the public hearing. Vice Chair Mack asked if the Senior Center Activity Fee was increasing to $1.75 as indicated on the Resolution. Ms. Cronin stated the Senior Center Activity Fee was not increasing and would remain at $1.50. She stated the Resolution would be corrected. Vice Chair Mack questioned the reasoning behind the fee increases. Ms. Cronin stated there was an increase in operating costs over the past year. Cm. Ballesteros asked about the frequency of fee increases. Ms. Cronin stated that an Amendments to Master Fee Resolution is presented before the Commission annually. Chair Totaro asked about the disparity in fee comparisons for after school programs in neighboring cities. Ms. Cronin stated that comparable programs may incur additional costs for licensing requirements and facility fees. Chair Totaro asked about the relatively low vendor fees for community events and festivals. Ms. Cronin explained that the fee range allows Staff flexibility in changing fees depending on the event. Chair Totaro asked if Staff received vendor feedback about fees being an issue, and Mr. Paul McCreary, Parks and Community Services Director, said no. On a motion by Vice Chair Mack,seconded by Cm. Ballesteros, and by a vote of 4-0-0 with Cms. Boboc and Elias absent, the Commission voted to adopt the Resolution Approving a Master Fee Schedule for Parks and Community Services Department Programs and Services. UNFINISHED BUSINESS 7.1 Emerald Glen Recreation and Aquatic Complex Architectural Design Alternatives Mr. Paul McCreary, Parks and Community Services Director, presented the specifics of the project as outlined in the Staff Report. Mr. McCreary introduced Mr. Karl Danielson, Dahlin Group Architecture and Planning, who provided additional details about the item. Mr. Danielson presented the design alternatives as Design A—a "civic" form, Design B—a "boathouse" form, and Design C—a "wave" form. Cm. Sung asked about the height difference at the low point of the roof of Design B. Mr. Danielson stated that the roof would be about 12 to 14 feet high at that point. Cm. Sung asked about the middle of the roof design for Design C. Mr. Danielson stated that there would be a vertical window at that section of the roof. Cm. Ballesteros expressed concern about the light that could emit from the site and asked about the anticipated operating hours of the Complex. Mr. McCreary stated that community centers generally have operating hours up to 10:00 PM Sunday through Thursday and up to 12 Midnight Friday through Saturday for rentals. Cm. Ballesteros stated she likes both Designs B and C. Vice Chair Mack stated she is inclined towards Design C. P&CSC Draft Meeting Minutes—July 22,2013—Page 3 of 4 Chair Totaro stated he likes the dramatic style of Design B the best. Cm. Sung stated she likes the modern style of Design C. Chair Totaro asked if public art could be incorporated into the building's architecture. Mr. McCreary stated that Staff would be considering this idea along with other ideas for satisfying the public art component of the project. On a motion by Vice Chair Mack,seconded by Cm. Sung, and by a vote of 4-0-0 with Cms. Boboc and Elias absent, the Commission voted to recommend to the City Council architectural design alternates Design B—a "boathouse"form, and Design C—a "wave"form. NEW BUSINESS 8.2 Spring 2013 Quarterly Report Ms. Micki Cronin, Assistant Director of Parks and Community Services, presented the specifics of the project as outlined in the Staff Report. Vice Chair Mack asked about fundraising efforts for the Youth Fee Assistance Program. Mr. Paul McCreary, Parks and Community Services Director, stated that the approved budget for Fiscal Year 2013- 2014 includes$5,000 for matching contributions for the Program. Cm. Ballesteros asked about the hours of the Preschool Program. Ms. Cronin explained that there are morning and afternoon programs that run in sessions of two and three days per week. Cm. Ballesteros asked about the capacity of after school programs. Ms. Cronin explained that capacity for the programs is limited by the space available at each school site. Cm. Ballesteros asked if the quantity and/or fees for programs and activities is expected to increase once the Emerald Glen Recreation and Aquatic Complex opens. Mr. McCreary stated that Staff is currently in the process of establishing a business model for the facility to look at programming and pricing needs. Cm. Sung stated that she was glad to see the number of participants increase for the teen events. Chair Totaro asked about the decrease in the number of teams for the Adult Basketball League. Ms. Cronin stated that Staff would continue to market and promote the program towards increasing participation. Chair Totaro stated that he would like to see the participation for lifeguard/water safety courses increase. The Commission received the report and had no further comments regarding this item. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS &COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF P&CSC Draft Meeting Minutes—July 22, 2013—Page 4 of 4 Vice Chair Mack and Cm. Ballesteros reported that they attended the 'Shamrock'n Sundays' concert in the park event at Emerald Glen Park on July 21. Ms. Cronin and Mr. McCreary provide program and project updates. ADJOURNMENT Being no further business, the meeting adjourned at 8:22 PM. Respectfully submitted, Rhonda Franklin Administrative Aide APPROVED: Chairperson