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Home My WebLink About4 DRAFT Minutes 4.4.13 r r r r�, �� •• Sri � � z � , r�,a r �?'�;1 ��: r ✓ '. :.;.: `'-37� 9r'a .F?x„yam:.: �w ,.a:; h a� Call to Order Chairperson Mack called the meeting to order at 9:36 AM. Roll Call Committee Members (CM) Present: Faye Guarienti, Holly Ito, Ramona Krausnick, Eddie Jo Mack Absent: Diane Bonetti Parks and Community Services Commission Liaison Present: Connie Mack Staff Present: Micki Cronin, Assistant Director of Parks and Community Services; Rich Jochner, Recreation Supervisor;Anna Hudson, Recreation Coordinator; Diane Guenther, Office Assistant Oral Communications-None Public Comments-None Approval of the Minutes CM ITO MADE A MOTION TO APPROVE THE MARCH 7, 2013 MINUTES. THE MOTION WAS SECONDED BY CM KRAUSNICK. THE SENIOR ADVISORY COMMITTEE APPROVED THE MINUTES OF THE MARCH MEETING BY A VOTE OF 3-0-1 WITH CM GUARIENTI ABSTAINING AS SHE WAS ABSENT AT THE MARCH MEETING. Written Communication—None Unfinished Business 6.1 2013 DUBLIN COMMUNITY CAR SHOW UPDATE CM Guarienti reported the Car Show Subcommittee met on March 11. A meeting will be held at the Heritage Park and Museums on April 15, before the event, to conduct a walk-through of the event site. An overview of the duties for the event will be discussed. CM Ito asked about the status of the Car Show registrations. Staff indicated 15 cars were currently pre- registered. Pre-registrations will be accepted until April 18. Staff is developing procedures for on-site COPIES TO: CADocuments and Settings\dianegTocal Settings\Temporary Internet Files\Content.Outlook\ET43B8PMSCAC 040413 dmc.doc CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF APRIL 4,2013 Page 2 of 3 registrations, priority parking for pre-registered cars, and the quantity of cars that will be accepted for onsite registrations. Last year 60 cars were pre-registered for the event and 40 cars registered on the day of the event. This year Staff would like to provide a coordinated intergenerational experience in which a Youth Advisory Committee Member would work together with a Senior Center Advisory Committee Member at the event. Staff researched various methods for selecting cars for awards. Staff felt it was important to recognize the car owners by providing some type of'Best in Show' award. A member of a local car club stated the most important criteria is that the judging be fair. As a result, Staff is developing a judging criteria worksheet that will be based on a point system. New Business 7.1 2012-2013 WINTER QUARTERLY REPORT Staff reviewed the highlights of the report. CM Guarienti asked if there is a policy or guideline for volunteer instructors to follow pertaining to activity fee payment. Volunteers attending a class, but not teaching it, are expected to pay the activity fee charged to all participants. Staff believes volunteers pay to participate in classes. 7.2 ANNUAL VOLUNTEER RECOGNITION LUNCHEON UPDATE This event recognizes all individuals who volunteered at the Senior Center in 2012. In March, volunteer luncheon invitations were mailed to 150 volunteers. Staff reviewed the highpoints of the event and the menu. Other Business Commissioner Mack reported on the March 18 Parks and Community Services Commission meeting discussion on the proposed Emerald Glen Recreation and Aquatic Complex. Staff noted the project proposes offering two phases; the first phase includes two pools, and the second phase includes a competitive pool, gymnasium, classrooms and a small community room. Commissioner Mack also reported the Shamrock 5K Fun Run and Walk had over 2,300 participants this year. CM Mack reported on outreach efforts at Carlow Way at Emerald Vista (a low income apartment complex) on Dougherty Road. Thirty residents were in attendance. The residents had many questions about general senior services available in the Tri-Valley, and requested that activities be offered onsite rather than at the Senior Center. Staff would like to revisit the Carlow Way site and bring an interpreter, possibly in conjunction with another senior service agency. CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF APRIL 4,2013 Page 3 of 3 A second outreach was scheduled on the same day at the Groves Apartment Complex in Dublin Ranch located on Finnian Way. Twenty-nine residents attended. CM Mack felt that the goal of the outreach was met. A Power Point presentation and refreshments were offered at both sites. The goal of the outreach was to provide information about the activities offered at the Dublin Senior Center and invite senior residents to take a tour of the facility, and eat lunch at the Senior Center. On March 28, six residents registered to take a tour of the Senior Center and ate lunch at the Shamrock cafe. A van ride was coordinated and provided by The Groves office for their residents. CM Mack requested the Advisory Committee Members sign up to make a brief, informational only, report at a future Parks and Community Services Commission monthly meeting. Adiournment—10:40 a.m. Respectfully submitted, Diane Guenther Office Assistant Approved: Eddie Jo Mack it Cha erson p