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HomeMy WebLinkAbout4 DRAFT minutes 03-18-2013 PARKS AND COMMUNITY SERVICES COMMISSION REGULAR MEETING Draft Minutes CITY OF DUBLIN March 18, 2013 The March 18, 2013 Regular Meeting of the Parks & Community Services Commission was called to order at 7:01 PM at the Dublin Civic Center, Dublin, California, by Chair Totaro. PLEDGE OF ALLEGIANCE Chair Totaro led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Boboc,T.Elias, Mack,Totaro, A.Elias, Ballesteros Commissioner Absent: None ORAL COMMUNICATIONS 3.1 BRIEF INFORMATIONAL ONLY REPORTS FROM SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Senior Center Advisory Committee Senior Center Advisory Committee Member Faye Guarienti reported that the Advisory Committee is working on the Community Car Show scheduled for April 20, 2013, and implementing an outreach plan to promote the Senior Center throughout the community. She further reported that the Senior Center would be hosting a Volunteer Banquet scheduled for April 25, 2013, for all Senior Center Volunteers. Youth Advisory Committee Cm. T.Elias reported that the Advisory Committee is working on a Youth Benefit Concert to benefit the Youth Fee Assistance Program scheduled for April 14, 2013, and is in the process of reviewing five Youth Mini Grant Applications. APPROVAL OF MINUTES 4.1 February 11, 2013 On a motion by Cm. Boboc, seconded by Vice Chair Mack, and by a vote of 5-0-1 with Cm. Ballesteros abstaining, the Commission voted to approve the February 11, 2013 minutes as presented. Cm. Ballesteros abstained from the vote due to her absence from the February 11, 2013 meeting. ORAL COMMUNICATIONS 3.2 PUBLIC COMMENTS—None WRITTEN COMMUNICATIONS—None PUBLIC HEARING—None UNFINISHED BUSINESS—None NEW BUSINESS 8.1 Emerald Glen Recreation and Aquatic Complex Conceptual Plan P&CSC Draft Meeting Minutes—March 18,2013—Page 2 of 4 Mr. Paul McCreary, Parks and Community Services Director, presented the specifics of the project as outlined in the Staff Report. Mr. Karl Danielson, with Dahlin Group, along with sub-consultant Dennis Berkshire, with Aquatic Design Group, presented further details on the project. The Commissioners were pleased with the proposed conceptual site plan. Chair Totaro asked about pedestrian access within the project site. Mr. Danielson pointed out the sidewalks throughout the conceptual site plan on the diagram. Cm. Ballesteros asked if the plaza area of the amphitheater would be flat, and Mr. Danielson said yes. Cm. Ballesteros asked if the area near the stone pines would be flattened. Mr. Danielson said yes, and explained that the current stockpiles of dirt would be utilized during construction and hauled off the site if needed. Cm. Ballesteros asked if solar panels would be incorporated into the project. Mr. McCreary stated that Staff would investigate incorporating solar panels into the project as the design process is further developed. Cm. Boboc asked about the capacity of the amphitheater. Mr. Danielson stated the capacity would be about the size of Central Park amphitheater in San Ramon. Cm. Boboc asked how Staff envisions the use of the amphitheater. Mr. McCreary stated that the amphitheater could have a wide variety of uses from special events, performances and other programs. Vice Chair Mack asked about the cost differential with reducing the number of phases from three to two. Mr. Danielson explained that fewer phases are generally a lower cost option in the long run. Cm. T.Elias asked if the Natatorium would be capable of housing swim teams. Mr. Danielson stated that the Natatorium would not be a deep water pool and therefore would not be capable of housing swim teams. However the outdoor Sport Pool could accommodate normal dual meets. Cm. T.Elias asked if the greenery depicted on the conceptual site plan could be incorporated into the first phase of the project. Mr. McCreary stated that Staff would incorporate as much as possible into the first phase within the available budget with the intent of giving a finished feel to the park. Cm. A.Elias asked for further clarification on pedestrian access within the project site. Mr. Danielson pointed out the pedestrian paths within the project site. Cm. A.Elias asked if the Sport Pool would have ample seating capacity for viewers. Mr. McCreary stated that the pool would not be designed for regional competitive swim meets, but could provide a venue for less competitive and moderately sized dual-team meets for community swim teams. He stated that the Dublin Swim Center at Dublin High School is envisioned to be the premier competitive swimming facility. Cm. A.Elias expressed concern about having too many parking spaces in lieu of more park space. Mr. McCreary stated that Staff conducted a parking study for the park and would be cognizant of providing adequate parking in a phased approach while maintaining the ability to expand parking if necessary. P&CSC Draft Meeting Minutes—March 18,2013—Page 3 of 4 Chair Totaro asked about the timing of construction. Mr. McCreary explained that Staff anticipates a Phase I completion date of late spring 2016. Chair Totaro opened the floor to public comments. Mr. Rich Guarienti, Dublin resident, spoke in favor of the project and expressed concern about providing clear pedestrian/bicycle access throughout the project site, as well as during construction of the project. Cm. Ballesteros asked about the number of parking spaces being added in the proposed conceptual site plan. Mr. Danielson stated that the conceptual site plan provides for up to 550 total parking spaces in the park. The Commissioners expressed a preference for maximizing pedestrian walkability within the park and the quantity of green park space where possible; and emphasized a desire for as few parking spaces within the park as possible, in order to maintain a park-like ambience. On a motion by Cm. Ballesteros, seconded by Vice Chair Mack, and by a vote of 6-0-0, the Commission unanimously voted to recommend approval of the proposed conceptual site plan to the City Council. 8.2 City Council Ten-Year Strategic Plan—Fiscal Year 2013-2014 Update Mr. Paul McCreary, Parks and Community Services Director presented the specifics of the project as outlined in the Staff Report. Cm. A.Elias asked if the Iron Horse Park and Open Space project was discussed in the first City Council Strategic Planning Workshop. Mr. McCreary said no and stated that the project was introduced at a City Council meeting after the first Workshop. Ms. Joni Pattillo, City Manager, explained that the second City Council Strategic Planning Workshop is an opportunity for the Commission to interact with the City Council and discuss the strategies planned for year two of the two-year 2012-2014 budget cycle. The Commission had no further comments regarding this item. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS &COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF Cm. Ballesteros reported that she attended the St. Patrick's Day Festival. Cm. Boboc stated that he attended the St. Patrick's Day Festival. Vice Chair Mack stated that she attended the Bikeways Master Plan meeting, the California Park and Recreation Society Training Conference, and the St. Patrick's Day Festival. Cm. T.Elias stated that he was not able to attend the St. Patrick's Day Festival. P&CSC Draft Meeting Minutes—March 18,2013—Page 4 of 4 Cm. A. Elias stated that he was not able to attend the St. Patrick's Day Festival, but heard positive comments about the Festival. Chair Totaro reported that he was not able to attend the St. Patrick's Day Festival. He asked about status on the joint discussions with the Dublin Unified School District (DUSD) on the Dublin Swim Center pool renovation. Mr. McCreary stated that DUSD is in the process of updating the Dublin High School Master Plan and the priorities for the first bond issue, and the timing for the project has not yet been established. i Mr. McCreary and Ms. Cronin provided event and project updates. ADJOURNMENT Being no further business,the meeting adjourned at 8:18 PM. Respectfully submitted, Rhonda Franklin Administrative Aide APPROVED: Chairperson