HomeMy WebLinkAboutReso 52-13 Janitorial Svcs Agmt RESOLUTION NO. 52 - 13
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING FIRST AMENDMENT TO JANITORIAL SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND
TRI-VALLEY JANITORIAL SERVICE AND SUPPLY
WHEREAS, On September 6, 2011, the City Council approved a three-year Agreement
with Tri-Valley Janitorial Service and Supply to perform janitorial services; and
WHEREAS, in March 2013, the building inspectors were relocated to the trailer located in
the Police parking lot of the Civic Center, due to extensive repairs needed to the trailers located
in eastern Dublin where the inspectors were previously located; and
WHEREAS, Tri-Valley Janitorial Service and Supply provided janitorial service twice a
week at the building inspectors' trailers located in eastern Dublin; and
WHEREAS, the City wishes to amend the term of the agreement to eliminate janitorial
services at the building inspectors' trailers effective May 1, 2013. The current Fiscal Year 2012-
2013 budget for janitorial services at the building inspectors' trailers is $1,860;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the First Amendment to Janitorial Services Agreement between the City of
Dublin and Tri-Valley Janitorial Service and Supply, attached hereto as Exhibit A to the
Resolution.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the First
Amendment to the Agreement.
PASSED, APPROVED AND ADOPTED this 16th day of April, 2013, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
62,,,,p ifiic
City Clerk
Reso No. 52-13,Adopted 4-16-13, Item 4.9 Page 1 of 1
EXHIBIT A
City of Dublin Scope of Services—Frequency and Tasks Chart—Standard Service Levels
Location: Building Inspector Trailers, Central Parkway — 2805 Central Parkway (200' west of Fallon
Road)
Estimated Building Size: 2 single-wide trailers
Cleaning Frequency: 2 days per week, Tue/Thu
Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
See Section
FREQUENCY TASK 2"Required
Services"
Daily: Vinyl, linoleum, or concrete floors, sweep and/or dust mop all floors 1a
Carpet and mats-vacuum traffic areas and offices 2c
Carpet spot cleaning and removal- (as necessary) 2g
Graffiti-remove all marks and writing 2h
Glass and windows 4a
Dusting-removal of accumulated dust 5a
Wastebaskets empty and reline 5c
Restrooms-clean,disinfect, and restock supplies 9a,b
Note, there is no on-site dumpster for this location;trash must
be removed to a dumpster at another facility.
Weekly: Carpet and mats-vacuum all areas, including edges and corners 2d
Walls, doors and molding-remove fingerprints, smudges and dirt 21
Doors&entrances-clean and polish, remove finger prints&smudges 3a
Dusting-all table tops, office desks, and filing cabinets 5a
White boards and pen rails-wash clean 8d
Monthly: Dusting - high dusting 5b
Wooden furniture -clean and polish 8a
Formica and metal desks-clean all 8b
Wood fixtures- polish 8c
Fabric or carpeted wall coverings-dust and/or vacuum,spot clean 8e
Light switches-clean and disinfect 8f
Quarterly: Vinyl and linoleum-clean and wax floors-traffic areas 1 c
. Wastebasket/trash containers-wash and disinfect 5d
Light fixtures-clean all 8g
HVAC vents and diffusers-clean all 8h
Personal computers—clean 12h
Semi-
Annually: Glass and windows, interior and exterior-all areas 4b
ATTACHMENT 2
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EXHIBIT B
COMPENSATION RATE
Compensation shall be paid pursuant to the following Fee Schedule:
City Facilities Monthly Rate Annual Cost
City Hall Wing, Civic Center, 100 Civic Plaza, 5-day $ 2,703.00 $ 32,436.00
per week service, Monday - Friday
Police Wing, Civic Center, 100 Civic Plaza, including $ 1,800.00 $ 21,600.00
portable building located in police parking lot, 6-day
per week service, Monday-Saturday
Library, 200 Civic Plaza (Community Room, Lobby, $ 980.00 $11,760.00
Main Restrooms, City Staff Offices), 6 day per week
service, Monday-Sunday, except Friday
Shannon Community Center, 11600 Shannon $ 2,350.00 $ 28,200.00
Avenue, 5-days per week service, Monday-Friday
Senior Center, 7600 Amador Valley Blvd., 5-day per $ 1,520.00 $18,240.00
week service, Monday-Friday
Heritage Center, 6600 Donlon Way, including Murray
Schoolhouse and St. Raymond's Church.
3-day per week service (Murray Schoolhouse); $ 295.00 $ 3,540.00
1-day per week service (St. Raymond's Church) $ 105.00 $ 1,260.00
Dublin Heritage Park and Museum, 11285 Dublin $400.00 $ 4,800.00
Blvd., 5-days per week service, Monday-Friday
Swim Center, 8157 Village Parkway
2-days per week service, Feb-Apr $ 400.00 $ 1,200.00
4-days per week service, May $ 725.00 $ 725.00
7-days per week service, Jun-Aug $ 1,100.00 $ 3,300.00
Emerald Glen Preschool, 4201 Central Parkway, $655.00 $ 7,860.0
5-day per week service, Monday-Friday
$134,921.00
TOTAL ANNUAL COST:
Extra Work:
Rate for scheduled extra work at $ 15.35 per hour for a minimum of 2 hours for
special events.
ATTACHMENT 3