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HomeMy WebLinkAboutReso 08-13 Avoid 21 DUI Campaign RESOLUTION NO. 8 — 13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN w w w w w w w w w CONFIRMING CITY OF DUBLIN PARTICIPATION IN THE "AVOID THE 21" DUI CAMPAIGN GRANT ADMINISTERED BY HAYWARD POLICE DEPARTMENT (#AL1331) WHEREAS, injuries and fatalities resulting from traffic collisions are frequently caused by preventable factors such as driver impairment; and WHEREAS, On October 17, 2012 the City of Dublin Chief of Police signed a Memorandum of Understanding between the City of Hayward Police Department and Participating Agencies to conduct a multi-year DUI enforcement project, entitled "Avoid the 21" DUI Campaign Grant — #AL1331; and WHEREAS, the City was advised after the adoption of the Fiscal Year 2012/2013 Budget of the award of $4,899.84 to be made under the "Avoid the 21" DUI Campaign Grant; and WHEREAS, the total award for the "Avoid the 21" DUI Campaign will span two fiscal years as described in the Staff Report presented February 5, 2013; and WHEREAS, the enforcement grant is dedicated to reducing the number of fatal and injury traffic collisions by funding supplemental saturation patrols and DUI checkpoints, as well as providing for additional Public Safety Awareness activities; and WHEREAS, the City Council of the City of Dublin has agreed the DUI enforcement and awareness are important elements in improving overall public safety. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin confirms the Memorandum of Understanding with the City of Hayward Police Department attached hereto as Exhibit A and executed by Dublin Police Chief Tom McCarthy on October 17, 2012. BE IT FURTHER RESOLVED that the Chief of Police shall be designated as the party authorized to sign and execute agreements, claims for funds, and other administrative documents under this grant program. PASSED, APPROVED AND ADOPTED this 5th day of February 2013, by the following vote: AYES: Councilmembers Biddle, Hart, Haubert, and Mayor Sbranti NOES: None ABSENT: None ABSTAIN: None Mayor ATT T: t. jl Pc City Clerk Reso No. 8-13, Adopted 2-5-13, Item 4.7 Page 1 of 1 • , MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HAYWARD POLICE DEPARTMENT AND THE PARTICIPATING ALAMEDA COUNTY CITY LAW ENFORCEMENT AGENCIES AVOID THE 21 DUI CAMPAIGN—ALAMEDA COUNTY OTS GRANT#AL1331 FUNDED BY THE STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY THIS MEMORANDUM OF UNDERSTANDING,entered into this 1st day of October 2012, by and between the CITY OF HAYWARD POLICE DEPARTMENT, hereinafter called "Hayward" and the participating Alameda County Law Enforcement Agencies, hereinafter called "Alameda LEAs," related to the Avoid the 21 DUI Campaign—Alameda County, hereinafter called "Avoid the 21 Program" funded by the State Office of Traffic Safety,hereinafter called"OTS." WHEREAS, it is necessary and desirable that Alameda LEAs be retained for the purpose of performing professional services for the Avoid the 21 Program;the Alameda LEAs participating include the Police Departments from the cities of Alameda, Albany, Berkeley, Dublin, Emeryville, Fremont, Livermore, Newark, Oakland, Piedmont, Pleasanton, San Leandro, Union City, the Alameda County Sheriff's Department and Department of Probation, CSU East Bay Police Department, UC Berkeley Police Department, Peralta Community College District Police Department, East Bay Regional Parks Police Department,BART Police,ABC and the California Highway Patrol. WHEREAS, Hayward is one of the participating Alameda LEAs ht the Avoid the 21 Program; NOW, THEREFORE, IT IS HERBY AGREED BY THE PARTIES HERETO AS FOLLOWS: 1. Services to be Performed by Hayward and all Alameda LEAs. During the term of this agreement all Alameda LEAs participating in the Avoid the 21 Program shall_proy_ide DUI enforcement staff on an overtime basis, as staffing levels allow, during the approved enforcement deployments. All Alameda LEAs commit to participate in the annual campaign as staffing levels allow and to encourage officers to emphasize DUI enforcement during all phases of the grant. All Alameda LEAs will ensure that 50% of the officers deployed at every Avoid the 21 operation will be MT certified. Each of the Alameda LEAs hosting a DUI Checkpoint will ensure the Officer in Charge (OTC) has taken the DUI Checkpoint Management Class sponsored by OTS. Hayward and Alameda LEAs agree to adhere to the OTS grant programmatic, financial and statistical reporting and understand that adhering to the requirements is necessary to be reimbursed for DUI enforcement activities conducted during the time periods of October 01,2012 through September 30,2013. 2. Payment. A. Maximum Amount. In full consideration of the services provided during enforcement periods, the amount that Hayward shall be obligated to pay for services rendered under this Memorandum of Understanding shall not exceed the dollar amounts set forth in the Avoid the 21 grant for the term of this Memorandum of Understanding. Funds are to be used solely for reimbursement of personnel overtime incurred while staffing DUI Enforcement activities in support of the Avoid the 21 Program during the specified enforcement periods of October 01, 2012 through September 30,2013. B. Rate of Payment. All Alameda LEAs will receive reimbursement for personnel overtime through the Avoid the 21 Program for a total sum not to exceed the dollar amounts set forth in the Avoid the 21 grant:S161 000.00..for the term of this Memorandum of Understanding. The amount all participating Alameda LEAs will receive will he based on actual personnel hours worked on DUI enforcement for the Avoid the 21 Program and as invoiced in accordance with Paragraph C, Invoice Requirements as stated below.' Funding is solely for reimbursement of personnel overtime incurred during DUI enforcement • activities conducted during the Avoid the 21 enforcement period. Only "paid" overtime shall be eligible for • reimbursement. Overtime accrued as "comp time" cannot be reimbursed trader this grant. C. Invoice Requirements. Invoices shall be submitted on the provided form and include dates and hours worked, personnel names, overtime salary rate, number'of hours —worked-,--and—total dollars—requested —for overtime-- reimbursement. D. Time Limit for Submitting Invokes. All Alameda LEAS shall submit an invoice for services to Hayward. Invoices are due to Hayward no later than the Mir day of the month • following the end:of the quarter. Invoices received after this date will result in forfeiture of that quarter's funding. Hayward will not be obligated to pay any Alameda LEA for the services covered by any invoice if the Alameda LEA presents the invoice to Hayward more than forty-five (45) days after the close of the grant period. For invoices received within the established time limits, payment shall be made to Alameda LEA's by the last day of the quarter following the quarter for which services were rendered. 3. Statistical Reporting All Alameda LEAs shall collect and report to Hayward all efforts in support of the Avoid the 21. Program, This is to include, but not limited to DUI/DL checkpoints reporting: number of vehicles passing through checkpoint, number of vehicles screened, number of field sobriety tests conducted, number of DUI arrests, number of criminal arrests, number of citations issued and number of vehicles impounded; saturation patrols reporting: number of vehicle stops, number of field sobriety tests conducted, number of DUI arrests and number of vehicles impounded; warrants served reporting: number of attempts and total number served. Alameda LEAs shall submit daily statistical reports to Hayward for all identified Avoid the 21 enforcement deployments, regardless of whether or not funding for the deployment is received under this grant. Statistical reports not submitted by the 7`h day following each Avoid the 21 deployment will result in suspension of future finding. 4. Availability of Funds. Payment of all services provided pursuant to this Memorandum of Understanding is contingent upon OTS finding the Avoid the 21 Grant with Hayward. In the event that OTS does not fund Hayward's grant, Hayward shall not be liable for any payment whatsoever. Hayward may terminate this Memorandum of Understanding in accordance with . the provisions of Section 8 below for unavailability of OTS funds. 5. Alteration of Memorandum of Understanding. This Memorandum of Understanding Is complete and contains all of the terns and conditions agreed upon by the parties. No alteration or variation shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement shall be binding on the parties hereto. 6, Records. A. Documentation. Alameda LEAs will maintain all supporting documentation necessary to substantiate submitted invoices as required in the current OTS Grant Program Manual. B. Access. Alameda LEAs agree to provide to Hayward, to any Federal or State department having monitoring or reviewing authority, to authorized representatives and/or their appropriate audit agencies upon reasonable notice, access to and the right to examine and audit all records and documents necessary to determine compliance with relevant Federal, State and local statutes, rules and regulations and this Memorandum of Understanding,and to evaluate the quality, appropriateness and timeliness of services performed, for a period of at least three (3) years from the termination date of this Memorandum of Understanding, or until audit findings are resolved, whichever is greater. C. Retention, Hayward and Alameda LEAs shall maintain and preserve in its possession all records relating to this Memorandum of Understanding for a period of at least three (3) years from the termination date of this Memorandum of Understanding, or until audit findings are resolved, whichever is greater. 7. Compliance with Applicable Laws. All services to be performed by Hayward and all Alameda LEAs pursuant to this Memorandum of Understanding shall be performed in accordance with all applicable Federal, State, County and Municipal laws, ordinances and regulations. 8. Term of the Agreement, • Subject to compliance with the terms and conditions of this Memorandum of Understanding, the term of this Memorandum of Understanding shall be from of October 01, 2012 through September 30,2013. This Memorandum of Understanding may be terminated by Hayward or any Alameda LEAs at any time upon thirty (30) days written notice to the other party. In witness whereof, the parties have executed this Memorandum of Understanding on the day and year last written below. HAY WARD POLICE DEPARTMENT Diane E. Urban Chief of Police Date; 42-c)(7—/ Dublin Police Department Tom McCarthy Chief of Police Date: (6-)2' 20I Z -- �volp lu;Y,�Y�,ip c l T v o it • H A YNA R Q ;,�,� H E A R T O F T H E R A Y October 1,2012 Dublin Police_Department 100 Civic Plaza Dublin,CA, 94568 On behalf of the Office of Traffic Safety(OTS)and the Hayward Police Department,I am pleased to Inform you that funding for the AVOID the 21 campaign for FY 2012-2013 has been approved for your agency. Listed below you will find the commitments your agency has made to this campaign and the funding approved by the steering committee. Your agency has been awarded the following: Saturation Patrols DUI Checkpoints Warrant Sweeps Multi-Agency Number Amount Number Amount Number Amount Number Amount lie lloween Winter Mobllleatlon 2 $1,224,96 Super Bowl Sunday 2 $1,224.96 St.Patrick's Day 2 $1,224.96 Onto de Mayo Memorial Day Independence Day 2 $1,724.06 _. Labor Oay Livermore Rodeo Cal Day 1st Weds St,Faire Sausage&Suds TOTALS $3674.88 2 $1,224.96 rota'Award $4#89/84 I I, This award Is for the grant period 10/01/12 through 09/30/13. Please refer to your grant binder and Memorandum of Understanding for administrative reporting requirements. Any costs Incurred prior to the starting date or subsequent to the closing date of this grant(09/30/13)will not be reimbursed. We thank you for your commitment to this campaign. We are honored to be the administrators of this grant and look forward to working In a cooperative effort with each police agency In the county. Please contact us If you have any questions or concerns. Sincere) , Diana E,Urban Chief of Police Hayward Police Department 300 W.Winton Avenue Phone: (510)293-7272 Hayward,CA. 94544 Email: www.hayward-ca.gov