HomeMy WebLinkAboutReso 96-12 Final Budget 2012-2013 RESOLUTION NO. 96 - 12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN
ADOPTING A BUDGET FOR THE CITY OF DUBLIN
FOR FISCAL YEAR 2012-2013
WHEREAS, the City Council of the City of Dublin is desirous of establishing a Budget and
Financial Plan for Fiscal Year 2012-2013; and
WHEREAS, the City Council has reviewed and considered the Budget documents and has
received input from the public; and
WHEREAS, the City Manager has prepared a balanced budget which continues with
organizational adjustments and allocation of resources in a manner which aligns with available
resources and the proposed Ten Year Strategic Plan; and
WHEREAS, the General Fund Operating Budget is balanced without the need to draw from
the Reserve for Economic Stability in order to balance funding with planned expenditures; and
WHEREAS, the City Council has the responsibility to adopt a budget before the Fiscal Year
begins July 1, 2012; and
WHEREAS, the Summary of Appropriations (Exhibit A) attached hereto and made a part of
this Resolution, reflects the Fiscal Year 2012-2013 Program Budget (All Funds) for the City of Dublin;
and
WHEREAS, (Exhibit A) has been segregated to isolate a grant appropriation for a community
organization, Dublin Partners In Education, (DPIE) which will be voted on as a separate Resolution
as one City Councilmember is also a member of the community organization's Board of Directors;
and
WHEREAS, the action taken by this resolution shall approve the appropriation of all funds
excluding the DPIE appropriation; and
WHEREAS, the City Council also desires to confirm adjustments made administratively to
Capital Project balances during the preparation of the Budget and accommodate the carryover of
unspent 2011-2012 Capital Project appropriations, for those projects where work and expenditures
will continue in Fiscal Year 2012-2013; and
WHEREAS, the City Council also desires to accommodate a process for the carryover of
unspent 2011-2012 operating expenditures (excluding personnel costs) for activities where work and
expenditures will continue in Fiscal Year 2012-2013; and
WHEREAS, as part of the City's first two-year budget process, a forecast for Fiscal Year 2013-
2014 Appropriations has been completed and will be updated and presented to the City Council for
review and adoption in June 2013.
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NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby find, determine, declare and resolve as follows:
1 . The Dublin City Council does hereby adopt the Fiscal Year 2012-2013 Budget
Appropriation for the City of Dublin, as outlined in Exhibit A (Column A — Excludes DPIE
Contribution).
2. The City Manager is hereby authorized to make expenditures and appropriations in
accordance with the Budget as adopted, with the exception of those expenditures which require prior
City Council approval, in accordance with the adopted City ordinances, rules and regulations.
3. The City Manager is authorized to transfer budgeted amounts between line items, provided
that the transfer is within the same department activity and fund. Any revisions, which alter total
departmental expenditures of the City are to be approved by the City Council except as follows: The
City Manager will be allowed to transfer funds from the General Fund budgeted contingent reserve
($150,000 appropriated in Activity 1901 — Line Item #81101) to operating departments' salary and
benefits accounts when required due to: (a) employee turnover or change in status; (b) authorized
changes in classifications; (c) City Council approved funding for increases in employees salaries and
benefits; (d) City Council approved funding for increase in contract or labor rates; and (e) to address
General Fund utility expenditures which exceed the budgeted expenditures.
4. The City Council may also transfer appropriations from the Budgeted Contingent Reserve
upon adopting a formal budget change at a public meeting.
5. The City Council recognizes that the Budget as presented also includes a Contingency for
Fiscally Responsible Adjustments ($336,150 appropriated in Activity 1901 — Line Item #81201),
which is not scheduled to be used in Fiscal Year 2012-2013. As determined by fiscal outcomes as of
June 30, 2013 this funding may be available for appropriation in the subsequent fiscal year. Further,
the City Manager is authorized to increase the appropriations for Fiscal Year 2012-2013 by funds
available from the Fiscally Responsible Adjustment Carry-Over as budgeted in the prior fiscal year.
The City Manager is authorized to transfer funds in accordance with personnel system policies and
procedures,
6. When revenue estimates exceed the amount identified in the Budget-due to increases in
development applications and permit activity, as verified by the Administrative Services Director, the
City Manager is authorized to increase the appropriations for Fiscal Year 2012-2013 expenditures in
an amount not to exceed the amount of increased development application and permit revenue.
Increased appropriations shall be documented in the financial records and reported to the City
Council as part of the on-going financial reporting.
7. When revenue estimates exceed the amount identified in the Budget due to increases in
grant revenues, as verified by the Administrative Services Director, the City Manager is authorized to
increase the appropriations for Fiscal Year 2012-2013 expenditures in an amount not to exceed the
amount of increased grant revenue. Increased appropriations shall be documented in the financial
records and reported to the City Council as part of the on-going financial reporting.
8. The City Manager is authorized to make transfers among the various funds designated as
Transfers. This shall be consistent with the "Summary Appropriations by Major Fund" as presented
in the Preliminary Budget and Financial Plan; and fund transfers are reported as part of the regular
financial reports provided to the City Council and public.
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9. The City Manager is authorized to increase the appropriations for Fiscal Year 2012-2013
expenditures in an amount not to exceed the amount of funds encumbered or designated by the City
Manager as needed for expenses that did not occur prior to year-end but are expected to be
expended in Fiscal Year 2012-2013 consistent with the original purpose. This ability to carry-over
funding shall not apply to savings from personnel services and shall only occur if the Department
Activity total for non-personnel expenditures were less than the amount budgeted for the same. This
must also be evaluated on a fund by fund basis. The actual amount of the increased appropriation
shall be reported to the City Council, and the City Manager may assign the fund balance in an
amount sufficient to account for the increase.
10. The City Manager shall be authorized to adjust the Fiscal Year 2012-2013 appropriations
to account for the carryover of unspent capital project appropriations from Fiscal Year 2011-2012.
All such adjustments shall be clearly recorded in the City Financial records and shall only be for
projects that remain incomplete as of June 30, 2012.
11. The City Manager is authorized to transfer budgeted capital project amounts between line
items, provided that the transfer is within the same project and fund. Any revisions, which alter the
project's total expenditures, are to be approved by the City Council.
12. The total projected appropriations to reserves for all funds are shown in Exhibit A.
PASSED, APPROVED AND ADOPTED this 19th day of June, 2012, by the following vote:
AYES: Councilmembers Biddle, Hart, Hildenbrand, Swalwell, and Mayor Sbranti
NOES: None
ABSENT: None
ABSTAIN: None
Mayor
ATTE
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City Clerk
Reso No. 96-12,Adopted 6-19-12, Item III Page 3 of 3
EXHIBIT A- SUMMARY OF APPROPRIATIONS
Fiscal Year 2012-2013
Excluding DPIE DPIE TOTAL
GENERAL GOVERNMENT
City Council $ 414,020 $ ' 414,020
City Manager 1,333,360 1,333,360
Elections 46,120 46,120
Central Services/Human Resources 513,940 513,940
Insurance 983,380 983,380
City Attorney 905,900 905,900
Administrative Services 2,066,600 2,066,600
Building Management 845,080 845,080
Non-Departmental 787,450 787,450
TOTAL-General Government $ 7,895,850 $ 0 $ 7,895,850
PUBLIC SAFETY
Police Services $ 15,236,020 $ 15,236,020
Fire Services 11,206,120 11,206,120
Disaster Preparedness 113,810 113,810
Crossing Guards 111,890 111,890
Animal Control 365,340 365,340
Traffic Signals&Street Lighting 857,100 857,100
TOTAL-Public Safety $ 27,890,280 $ 0 $ 27,890,280
TRANSPORTATION
Public Works Administration $ 948,390 $ 948,390
Street Maintenance 595,040 595,040
Street Sweeping 159,830 159,830
Street Landscaping 1,402,030 1,402,030
Street Tree Maintenance 164,710 164,710
TOTAL-Transportation $ 3,270,000 $ 0 $ 3,270,000
HEALTH&WELFARE
Waste Management $ 2,711,420 $ 2,711,420
Environmental Programs 431,980 431,980
Social Services 269,530 $ 23,000 292,530
Housing Programs 967,700 967,700
TOTAL-Health&Welfare $ 4,380,630 $ 23,000 $ 4,403,630
CULTURE&LEISURE SERVICES
Community TV $ 112,280 $ 112,280
Library Services 559,730 559,730
Park Maintenance 2,487,850 2,487,850
Heritage&Cultural Arts 987,110 987,110
Recreation&Community Services 4,142,700 4,142,700
Parks/Facilities Development 400,460 400,460
TOTAL-Culture&Leisure Services $ 8,690,130 $ 0 $ 8,690,130
COMMUNITY DEVELOPMENT
Development Services(Planning&
Building
Engineering 2,359,040 2,359,040
Economic Development 662,550 662,550
TOTAL-Community Development $ 7,513,630 $ 0 $ 7,513,630
TOTAL OPERATING BUDGET $ 59,640,520 $ 23,000 $ 59,663,520
CAPITAL IMPROVEMENT BUDGET
General $ 10,654,873 $ 10,654,873
Community Improvements 86,824 86,824
Parks 3,869,629 3,869,629
Streets 7,542,399 7,542,399
TOTAL-Capital Improvements $ 22,153,725 $ 0 $ 22,153,725
INTERNAL SERVICE FUND BUDGET
Total Internal Service Fund $ 839,600 $ 0 $ 839,600
TOTAL EXPENDITURES-
ALL FUNDS $ 82,633,845 $ . 23,000 $ 82,656,845
APPROPRIATIONS TO RESERVES
General Fund $ 189,267 $ 189,267
Special Revenue/Capital Project
Funds (629,017) (629,0171
• TOTAL-Appropriations to Reserves $ (439,750) $ 0 $ (439,750)
TOTAL APPROPRIATIONS $ 82,194,095 $ 23,000 $ 82,217,095
Exhibit B
Approved Appropriations From General Fund
Committed And Assigned Fund Balances
As presented in the Preliminary Budget and Financial Plan (Fiscal Years 2012-2013 and 2013-2014)
the source of funding includes allocations from reserves. In accordance with adopted policies related
to Fund Balance the City Council must authorize the use of certain reserve funds. The following
schedule identifies the reserves sources that are approved for use by the City Council as part of the
funding sources in the proposed budget.
Appropriations from Reserves Fiscal Year Fiscal Year
2012-2013 2013-2014
Economic Stability Reserve
Assigned For One-Time Initiatives (Operating) $ 269,860 $ 234,000
Assigned For One-Time Initiatives (Capital) $ 587,074 $ 250,474
Carry-Over Fiscally Responsible Adjustment $ 328,040 $ 336,150
Innovations & New Opportunities $ 1,630,205
Civic Center Expansion Design $ 542,082
Public Safety Complex (New - 6/30/12) $ 907,960
Emergency Communications $ 50,000
Unrestricted - (Capital Contribution) $ 889,294 $ 695,297
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